HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 08/23/2017REG ULA R BO A RD MEET IN G
C losed Session Begins at 4:30 PM
August 23, 2017 - 5:30 P M
31111 Greenspot Road, Highland, C A 92346
AG E N D A
"In order to comply with legal requirements for posting of agenda, only those items filed
with the District C lerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors".
C A LL TO O RD ER
RO LL C A LL O F BO A RD MEMBERS
P U B L I C C O MME N T S
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the C hairman of the Board. Under the State
of C alifornia Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. T he matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
AGE N D A - T his agenda contains a brief general description of each item to be
considered. Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a determination
that an emergency exists or that a need to take immediate action on the item came to the
attention of the District subsequent to the posting of the agenda.
1.Approval of Agenda
REC ESS IN TO C LO SED SESSIO N
C L OSE D SE S SI ON
2.C O N FEREN C E WIT H LEG A L C O UN SEL - EXIST IN G LIT IG AT IO N
[Government C ode Section 54956.9(d) (1)]
Name of C ase: C ity of San Bernardino v. East Valley Water District, et al.,
San D iego Superior Court C ase No. 37-2016-00038119-C U-WM-C T L
3.C O N FEREN C E WIT H LEG A L C O UN SEL - EXIST IN G LIT IG AT IO N
[Government C ode Section 54956.9(d)(1)]
Name of Case: C arl F. Kovach v. East Valley Water D istrict, C A SE No. C IVD S
1603176
4.C O N FEREN C E WIT H LEG A L C O UN SEL - A N T IC IPAT ED LIT IG AT IO N
Initiation of litigation pursuant to Government C ode Section 54956.9(d)(4)
One Potential C ase
5:30 P M RE C ON VE N E ME E T I N G
PLED G E O F A LLEG IA N C E
RO LL C A LL O F BO A RD MEMBERS
A N N O UN C EMEN T O F C LO S ED S ESS IO N A C T IO N S IT EMS
PRESEN TAT IO N S A N D C EREMO N IA L IT EMS
• C ertificate of Appreciation for Benjamin R. Gamboa in recognition of his
dedication as a founding member of the East Valley Water District Community
Advisory C ommission
P U B L I C C OMME N T S
5.AP P RO VAL O F C ON SE N T C AL E N D AR
All matters listed under the C onsent C alendar are considered by the Board of
Directors to be routine and will be enacted in one motion. T here will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items to
be discussed and/or removed from the C onsent C alendar.
a.Resolution 2017.14 - Advanced Metering Infrastructure (A MI) Implementaion
Project Notice of Completion
b.J uly 2017 Disbursements: Accounts payable disbursements for the period
include check numbers 250509 through 250664, bank drafts, and A C H
Payments in the amount of $3,542,753.50 and $563,010.29 for payroll.
c.Financial Statements for J uly 2017
I N F ORMAT I ON AL I T E MS
6.Updated C ost of Service Analysis (C O SA) and Rate Study
D I SC U SSI O N AN D P OS SI B L E AC T I O N I T E MS
7.Consider C andidates for Official Election Ballot for A C WA Board of Directors
Region 9
8.Consider Memorandum of Understanding to Implement the Habitat Conservation
Plan for the Upper Santa Ana River Wash Plan
RE P O RT S
9.Board of Directors' Reports
10.General Manager/C EO Report
11.Legal C ounsel Report
12.Board of Directors' Comments
AD J O U RN
P LEAS E NO T E:
Materials related to an item on this agenda s ub mitted to the Board after dis trib utio n of the agend a pac ket
are available for p ublic ins p ectio n in the Dis tric t's o ffice lo cated at 31111 G reens pot R d., Highland, during
no rmal b usines s hours . Also, s uc h d o cuments are available o n the Dis tric t's web s ite at www.eas tvalley.o rg
sub ject to s taff's ab ility to post the d o cuments b efo re the meeting.
P urs uant to G overnment C o d e S ec tion 54954.2(a), any reques t fo r a d is ab ility-related mo dific ation or
ac commod ation, inc luding auxiliary aids or s ervic es , that is s ought in order to participate in the abo ve-
agendized p ublic meeting s hould b e d irected to the Dis tric t C lerk at (909) 885-4900 at leas t 72 hours prior
to said meeting.
B OAR D AG E N D A S TAF F R E P O RT
Agenda Item #5.a.
Meeting Date: Augus t 23, 2017
C ons ent Item
To: G overning Board Memb ers
From: G eneral Manager/C E O
S ubject: R esolution 2017.14 - Advanced Metering Infras tructure (AMI) Implementaio n P rojec t Notice o f
C o mpletio n
R E C O MM E N D AT IO N:
S taff recommends that the Bo ard o f Directo rs acc ep t the Ad vanced Metering Infras truc ture (AMI)
Imp lementatio n P ro jec t as comp lete and ad o p t R es o lution 2017.14 to autho rize rec o rdatio n o f the Notic e o f
C ompletion (NO C ) fo r the c ontrac t to F ergus o n Enterpris es , Inc .
B AC KG R O UN D / AN ALYS IS :
O n S ep temb er 12, 2016, Eas t Valley Water District entered into an agreement with F erguson Enterp ris es, Inc .,
for a total of $1,907,500 to ins tall 7,000 meters and eight (8) Data C ollec tors . T he sc o p e of work inc lud ed
ins talling new AMI, Neptune meters, and retrofitting existing Auto mated Meter R eading (AMR ) meters within
thirty (30) meter ro utes that were loc ated in the Dis tric t’s dis ad vantage c o mmunities . Also includ ed in the s c o p e
was the ins tallatio n o f eight (8) Data C ollec to rs that were s trategically placed o n Dis trict property that wo uld best
b e suited to rec eive all meter reads without any interference. O n June 9, 2017 F erguson Enterp ris es, Inc . has
fulfilled all the requirements o f the Agreement.
AGE N C Y ID E ALS AN D E N DE AVO R S:
Id eals and Endeavor I - Enc o urage Inno vative Investments To P romote S ustainab le Benefits
(A) - Develop projec ts and pro grams to ens ure safe and reliab le s ervic es
(D) - Ded icate effo rt toward s ys tem maintenance and modernization
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the F inanc e Dep artment and the O perations Dep artment.
F IS C AL IMPAC T :
T his item was includ ed in the C apital Improvement P ro gram bud get fo r the F is c al Year 2016/17 and this pro ject
is fund ed b y a Water-Energy G rant P rogram: G rant Agreement No . 4600011192
R ec o mmend ed b y:
John Mura
G eneral Manager/C EO
R espec tfully s ubmitted:
S teven Nix, P.E.
Direc tor of Engineering and O p erations
ATTAC H M E NTS:
Description Type
Resolution 201 7.14 Resolution Lette r
East Valley Water District
Resolution 2017.14
Page 1 of 1
RESOLUTION 2017.14 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT
ACCEPTING NOTICE OF COMPLETION Ferguson Enterprises, Inc.
BE IT HEREBY RESOLVED, by the Board of Directors of the East Valley Water District, as follows:
WHEREAS, based upon the certificate of completion executed by the District for the
installation of 3,550 AMI meters, 3,450 AMR to AMI meter conversions, all associated
appurtenances, eight (8) data collector installations, software and training in the City of San
Bernardino and the City of Highland, and has been installed for East Valley Water District by
Ferguson Enterprises, Inc.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors hereby
determine that said contract is completed and the President and Secretary are hereby authorized
to execute a Notice of Completion on behalf of the District, and the Secretary is hereby
authorized and directed to record said Notice of Completion in the office of the County Recorder,
County of San Bernardino, State of California.
* * * * *
The foregoing resolution was duly adopted at a meeting of the Board of Directors of the
East Valley Water District upon motion duly made, seconded and carried on August 23, 2017.
ADOPTED this 23rd day of August 2017.
Ayes: Noes: Absent:
Abstain:
____________________________ Ronald L. Coats Board President
I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2017.14
adopted by the Board of Directors of East Valley Water District at its regular meeting held
August 23, 2017.
__________________________ John Mura
Secretary
B OAR D AG E N D A S TAF F R E P O RT
Agenda Item #5.b.
Meeting Date: Augus t 23, 2017
C ons ent Item
To: G overning Board Memb ers
From: G eneral Manager/C E O
S ubject: July 2017 Dis b urs ements : Ac counts p ayab le dis b urs ements fo r the period includ e check numb ers
250509 through 250664, bank d rafts , and A C H P ayments in the amo unt o f $3,542,753.50 and
$563,010.29 fo r payroll.
R E C O MM E N D AT IO N:
S taff recommends that the Bo ard of Direc to rs review and ap p rove the Distric t’s expense d isburs ements for the
p eriod July 1, 2017 thro ugh July 31, 2017 in the amount of $4,105,763.79.
B AC KG R O UN D / AN ALYS IS :
In the c o ntinued effort to b e fis c ally trans parent, the payment register fo r sup p lies, materials , servic es , and
p ayro ll for July 2017 is attac hed for review and appro val. T his p ro c es s provides the Bo ard and the p ublic an
o pportunity to review the exp ens es o f the Dis tric t. Acc o unts P ayable is p roc es s ed weekly, while p ayro ll is
p roc es s ed b i-weekly. I nfo rmatio n to jus tify each expend iture is available through the F inance Department.
Ac counts p ayab le dis b urs ements fo r the perio d inc lude c hec k numbers 250509 through 250664, b ank drafts,
and AC H P ayments in the amount of $3,542,753.50 and $563,010.29 fo r p ayro ll. S ignificant expenses greater
than or equal to $50,000 are further explained b elo w:
R ec o mmend ed b y:
John Mura
G eneral Manager/C EO
R espec tfully s ubmitted:
Brian Tomp kins
C hief F inancial O fficer
AGE N C Y ID E ALS AN D E N DE AVO R S:
Id eals and Endeavor I I - Maintain An Enviro nment C ommitted To Elevated P ub lic S ervice
(E) - P ractice transparent & acc o untab le fis cal management
F IS C AL IMPAC T :
S ufficient funds have been budgeted in the adopted F Y 2017-18 B udget.
ATTAC H M E NTS:
Description Type
J uly 2 01 7 P ayment Register Backup Material
PAYMENT REGISTER
JULY 1, 2017 - JULY 31, 2017
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
7/5/2017 250509 JEREMY LINDHOLM 20.05
7/5/2017 250510 JUAN GONZALEZ 84.41
7/5/2017 250511 GARY MARTIN 40.51
7/5/2017 250512 AHEARN INVESTMENTS 1,318.75
7/5/2017 250513 SANDRA JUNG 4.82
7/5/2017 250514 GOLDEN SPRINGS PROPERTY MGMT 52.67
7/5/2017 250515 VESTELLA WILLIAMS 65.30
7/5/2017 250516 ERIC LEVERTON 123.22
7/5/2017 250517 DAVID NOEL 58.32
7/5/2017 250518 RICARDO & OODIL GUERRERO 109.23
7/5/2017 250519 CATHY L ORTIZ 59.08
7/5/2017 250520 CARL R SMITH 44.88
7/5/2017 250521 DIVERSIFIED PACIFIC 57.12
7/5/2017 250522 ADP SCREENING 95.64
7/5/2017 250523 CHEM-TECH INTERNATIONAL INC 23,266.19
7/5/2017 250524 DIRECTV 242.97
7/5/2017 250525 EYE MED VISION CARE 1,219.16
7/5/2017 250526 GARY YOUNG 547.98
7/5/2017 250527 GOVERNMENT FINANCE OFFICERS ASSOCIATION 160.00
7/5/2017 250528 HATFIELD BUICK 155.82
7/5/2017 250529 HENRY SOWLE 547.98
7/5/2017 250530 HUB CONSTRUCTION SPECIALTIES 289.39
7/5/2017 250531 HUMBERTO ALARCON 86.18
7/5/2017 250532 INLAND WATER WORKS SUPPLY CO 340.49
7/5/2017 250533 MICAH KENNEDY 215.99
7/5/2017 250534 MICHAEL REARDON 464.78
7/5/2017 250535 PATTON'S SALES CORP 53.01
7/5/2017 250536 POMONA VALLEY WORKSHOP 1,173.00
7/5/2017 250537 SCN, SECURITY COMMUNICATION NETWORK, INC 105.00
7/5/2017 250538 SO CAL GAS 142.46
7/5/2017 250539 STAPLES BUSINESS ADVANTAGE 127.07
7/10/2017 250540 SANDRA WARNER 325.00
7/10/2017 250551 Deanna Cervantez 100.00
7/10/2017 250552 FEOMA SAMPLES 150.00
7/10/2017 250553 JOHN FORRESTER 650.00
7/10/2017 250554 LYDIA GOMEZ 150.00
7/11/2017 250555 HEATHER FERRO 100.00
7/11/2017 250556 HEIDI MACKAMUL 200.00
7/11/2017 250557 KEN NELSON 200.00
7/11/2017 250558 KIM LEWIS 78.78
7/11/2017 250559 LOURDES SINGLETON 100.00
7/11/2017 250560 PHILIP SEQUEIRA 300.00
7/11/2017 250561 SAMANTHA WISEMAN 150.00
7/12/2017 250541 MOLLY L MANN 60.03
PAYMENT REGISTER
JULY 1, 2017 - JULY 31, 2017 Page 1 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
7/12/2017 250542 CELIA RAYON 45.23
7/12/2017 250543 WEST COAST RESTORATION LLC 84.07
7/12/2017 250544 SHENA NGUYEN 5.84
7/12/2017 250545 PACIFIC GROUP LLC 97.40
7/12/2017 250546 WILLIAM AGUILAR 19.88
7/12/2017 250547 SHAUN WALTERS 37.27
7/12/2017 250548 SOUTH WESTERN SEAL COATING 1,587.36
7/12/2017 250549 CARL ROEDER 1,585.81
7/12/2017 250550 ONLINE RESOURCES CORPORATION 1,253.00
7/12/2017 250562 AICPA 265.00
7/12/2017 250563 BAVCO APPARATUS AND VALVE CO. 174.44
7/12/2017 250564 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 510.48
7/12/2017 250565 CALGON CARBON CORPORATION 5,926.25
7/12/2017 250566 CHEM-TECH INTERNATIONAL INC 4,282.48
7/12/2017 250567 CITY OF HIGHLAND 2,025.00
7/12/2017 250568 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 1,121.96
7/12/2017 250569 COUNTY OF SAN BERNARDINO, DEPT OF PUBLIC WORKS 1,350.00
7/12/2017 250570 CSR AIR CONDITIONING & HEATING 388.56
7/12/2017 250571 CULLIGAN OF ONTARIO 50.00
7/12/2017 250572 DAILY JOURNAL CORPORATION 160.00
7/12/2017 250573 DIB'S SAFE & LOCK SERVICE 6.21
7/12/2017 250574 EXPERIAN 202.00
7/12/2017 250575 FAST SIGNS 1,719.53
7/12/2017 250576 FLEET MANAGEMENT DEPARTMENT 311.68
7/12/2017 250577 FRONTIER COMMUNICATIONS 104.72
7/12/2017 250578 HIGHLAND COMMUNITY NEWS 900.00
7/12/2017 250579 IEPMA-HR 50.00
7/12/2017 250580 INLAND DESERT SECURITY & COMMUNICATIONS, INC 542.00
7/12/2017 250581 INLAND WATER WORKS SUPPLY CO 2,269.35
7/12/2017 250582 K & L HARDWARE 103.41
7/12/2017 250583 KONICA MINOLTA 627.91
7/12/2017 250584 MICHAEL J SYRKO, JR 79.20
7/12/2017 250585 NAPA AUTO PARTS 161.31
7/12/2017 250586 NORM TERRY 56.54
7/12/2017 250587 PETTY CASH 19.05
7/12/2017 250588 PILAR ONATE 4,500.00
7/12/2017 250589 POMONA VALLEY WORKSHOP 943.00
7/12/2017 250590 SOUTH COAST A Q M D 1,011.48
7/12/2017 250591 SOUTHERN CALIFORNIA EDISON COMPANY 180,152.39
7/12/2017 250592 TITAN LEGAL SERVICES, INC. 2,637.14
7/12/2017 250593 TYLER TECHNOLGIES 440.00
7/12/2017 250594 VALERO MARKETING & SUPPLY COMP 9,572.92
7/19/2017 250595 ONLINE RESOURCES CORPORATION 108.00
7/19/2017 250596 1483 LYNWOOD LLC 1,527.29
7/19/2017 250597 DONALD SMITH 113.42
7/19/2017 250598 JANE MUSCHELL 64.71
7/19/2017 250599 THEO JOSEPH 84.78
7/19/2017 250600 JEAN SALAZAR 129.55
7/19/2017 250601 CHRIS SILVA 42.52
7/19/2017 250602 CECILIA FELIX 20.25
7/19/2017 250603 NGUYEN T & NGO L LIVING TRUST 37.57
7/19/2017 250604 DLBH CORPORATION 128.03
7/19/2017 250605 JOSE ANTONIO LOPEZ 38.06
PAYMENT REGISTER
JULY 1, 2017 - JULY 31, 2017 Page 2 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
7/19/2017 250606 LAURA AOFRATE 150.00
7/19/2017 250607 AT&T 49.55
7/19/2017 250608 COUNTY OF SAN BERNARDINO/AUDITOR 20,000.00
7/19/2017 250609 FIRST CHOICE SERVICES 194.18
7/19/2017 250610 FRONTIER COMMUNICATIONS 868.54
7/19/2017 250611 HATFIELD BUICK 1,929.60
7/19/2017 250612 HD SUPPLY WATERWORKS, LTD 183.61
7/19/2017 250613 HUB CONSTRUCTION SPECIALTIES 81.54
7/19/2017 250614 INLAND WATER WORKS SUPPLY CO 1,212.41
7/19/2017 250615 K & L HARDWARE 52.77
7/19/2017 250616 MICHAEL J SYRKO, JR 537.67
7/19/2017 250617 NAPA AUTO PARTS 108.82
7/19/2017 250618 Oscar Medellin 182.18
7/19/2017 250619 POMONA VALLEY WORKSHOP 839.50
7/19/2017 250620 RMC WATER AND ENVIRONMENT 74,045.30
7/19/2017 250621 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 10,240.90
7/19/2017 250622 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 743,642.31
7/19/2017 250623 U.S. BANCORP SERVICE CENTER 21,890.24
7/27/2017 250627 ADP SCREENING 61.33
7/27/2017 250628 AT&T 764.34
7/27/2017 250629 CALIFORNIA MUNICIPAL TREASURERS ASSOCIATION, CMTA 330.00
7/27/2017 250630 CALIFORNIA UTILITIES EMERGENCY ASSOCIATION 500.00
7/27/2017 250631 CAPIO 225.00
7/27/2017 250632 CASSIDEE ADAMO 150.00
7/27/2017 250633 CDW GOVERNMENT 136.91
7/27/2017 250634 FIRST CHOICE SERVICES 43.09
7/27/2017 250635 FRESNO IRRIGATION DISTRICT 550.00
7/27/2017 250636 FRONTIER COMMUNICATIONS 478.85
7/27/2017 250637 GE WATER & PROCESS TECHNOLOGIES 500.00
7/27/2017 250638 HATFIELD BUICK 140.95
7/27/2017 250639 HEIMAN LABORATORIES, INC 3,184.46
7/27/2017 250640 HUB CONSTRUCTION SPECIALTIES 160.70
7/27/2017 250641 IDEA HALL 9,093.79
7/27/2017 250642 INLAND WATER WORKS SUPPLY CO 143.64
7/27/2017 250643 JOSEPHINE MENDEZ 710.00
7/27/2017 250644 K & L HARDWARE 71.43
7/27/2017 250645 LIEBERT CASSIDY WHITMORE LCW 3,868.80
7/27/2017 250646 MARATHON BUSINESS SOLUTIONS, INC 6,411.17
7/27/2017 250647 METROPOLITAN LIFE INS CO 150.87
7/27/2017 250648 NAPA AUTO PARTS 60.26
7/27/2017 250649 ORION SYSTEMS INTEGRATORS, LLC 86,400.00
7/27/2017 250650 PRSA, PUBLIC RELATIONS SOCIETY OF AMERICA, INC. 305.00
7/27/2017 250651 RAGAN COMMUNICATIONS, INC 199.00
7/27/2017 250652 ROSEMOUNT ANALYTICAL, INC 402.84
7/27/2017 250653 SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT 325.00
7/27/2017 250654 SAN BERNARDINO VALLEY MUNICIPAL WATER DEPARTMENT 133,904.00
7/27/2017 250655 SAN BERNARDINO VALLEY MUNICIPAL WATER DEPARTMENT 81,664.28
7/27/2017 250656 SAN BERNARDINO VALLEY WATER CONSERVATION DISTRICT 76,629.14
7/27/2017 250657 SO CAL GAS 15.78
7/27/2017 250658 STAPLES BUSINESS ADVANTAGE 1,407.47
7/27/2017 250659 TOM PONTON INDUSTRIES, INC. 1,444.85
7/27/2017 250660 VICTORIA SERVICES, INC. 8,530.70
7/31/2017 250661 MONICA MARIZ 333.00
PAYMENT REGISTER
JULY 1, 2017 - JULY 31, 2017 Page 3 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
7/31/2017 250662 ANTIONETTE ENRIQUEZ 562.50
7/31/2017 250663 NICOLE VALLE 100.00
7/31/2017 250664 DIANA PEREZ 650.00
BANK DRAFTS
7/3/2017 DFT0002154 CALPERS/ MEDICAL 83,197.09
7/3/2017 DFT0002159 MERCHANT BANKCD 234.33
7/7/2017 DFT0002156 CA SDI Tax 2,072.27
7/7/2017 DFT0002157 Federal Payroll Tax 22,218.97
7/7/2017 DFT0002158 Medicare 7,010.66
7/7/2017 DFT0002161 State Payroll Tax 7,945.04
7/10/2017 DFT0002165 TRANSFIRST DISCOUNT 11,440.35
7/11/2017 DFT0002163 FORTE, ACH DIRECT INC, ACH FEES 5,844.45
7/11/2017 DFT0002164 PayNearMe, Inc. 222.88
7/12/2017 DFT0002170 STATE DISBURSEMENT UNIT 3,248.97
7/12/2017 DFT0002173 CALPERS/ RETIREMENT 12,420.57
7/12/2017 DFT0002174 CALPERS/ RETIREMENT 2,934.71
7/12/2017 DFT0002176 CALPERS/ RETIREMENT 824.38
7/12/2017 DFT0002177 CALPERS/ RETIREMENT 18,788.03
7/12/2017 DFT0002178 CALPERS/ RETIREMENT 3,001.07
7/12/2017 DFT0002179 CALPERS/ RETIREMENT 230.02
7/12/2017 DFT0002180 CALPERS/ RETIREMENT 61.38
7/14/2017 DFT0002166 State Payroll Tax 9,126.92
7/14/2017 DFT0002167 Social Security 447.78
7/14/2017 DFT0002168 Medicare 6,488.24
7/14/2017 DFT0002169 Federal Payroll Tax 28,531.62
7/14/2017 DFT0002171 CA SDI Tax 1,794.57
7/14/2017 DFT0002172 CALPERS/ DEFERRED COMPENSATION 15,544.25
7/14/2017 DFT0002181 CALPERS/ RETIREMENT 153.05
7/14/2017 DFT0002184 VERIFONE INC 22.00
7/17/2017 DFT0002183 PayNearMe, Inc. 206.96
7/18/2017 DFT0002182 CALPERS, UAL PAYMENT 526,181.40
7/18/2017 DFT0002188 PayNearMe, Inc. 33.83
7/19/2017 DFT0002205 PayNearMe, Inc. 31.84
7/20/2017 DFT0002206 PayNearMe, Inc. 19.90
7/21/2017 DFT0002186 Federal Payroll Tax 2,840.20
7/21/2017 DFT0002187 Medicare 560.32
7/21/2017 DFT0002189 State Payroll Tax 1,325.32
7/21/2017 DFT0002207 PayNearMe, Inc. 33.83
7/21/2017 DFT0002215 PayNearMe, Inc. 216.91
7/24/2017 DFT0002211 CBB 2,589.68
7/27/2017 DFT0002201 Federal Payroll Tax 40,815.35
7/27/2017 DFT0002202 Medicare 7,601.19
7/27/2017 DFT0002203 Social Security 1,195.68
7/27/2017 DFT0002216 VERIFONE INC 44.00
7/28/2017 DFT0002191 CA SDI Tax 2,305.71
7/28/2017 DFT0002192 CALPERS/ DEFERRED COMPENSATION 16,428.63
7/28/2017 DFT0002193 CALPERS/ RETIREMENT 824.38
7/28/2017 DFT0002194 CALPERS/ RETIREMENT 19,410.99
7/28/2017 DFT0002195 CALPERS/ RETIREMENT 61.38
7/28/2017 DFT0002196 CALPERS/ RETIREMENT 3,021.20
7/28/2017 DFT0002197 CALPERS/ RETIREMENT 3,079.30
7/28/2017 DFT0002198 CALPERS/ RETIREMENT 153.05
7/28/2017 DFT0002199 CALPERS/ RETIREMENT 12,811.70
PAYMENT REGISTER
JULY 1, 2017 - JULY 31, 2017 Page 4 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
7/28/2017 DFT0002200 CALPERS/ RETIREMENT 230.02
7/28/2017 DFT0002204 State Payroll Tax 13,422.09
7/28/2017 DFT0002208 STATE DISBURSEMENT UNIT 3,248.97
ACH PAYMENTS
7/5/2017 10002908 ADS LLC 1,600.00
7/5/2017 10002909 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 45.00
7/5/2017 10002910 BOOT BARN, INC 841.80
7/5/2017 10002911 CLEARFLY COMMUNATIONS 1,329.02
7/5/2017 10002912 DAN DIETZ 398.73
7/5/2017 10002913 DAVID HERNANDEZ 360.79
7/5/2017 10002914 EXCEL LANDSCAPE, ICN 12,200.00
7/5/2017 10002915 GARY STURDIVAN 564.90
7/5/2017 10002916 GORDON GRANT 484.34
7/5/2017 10002917 GSSI, INC 1,470.75
7/5/2017 10002918 JANA FOX 504.55
7/5/2017 10002919 MCMASTER-CARR 212.80
7/5/2017 10002920 MICHAEL BAFFA 82.61
7/5/2017 10002921 MICHAEL HENDERSON 549.78
7/5/2017 10002922 REBECCA KASTEN 650.00
7/5/2017 10002923 SDRMA, SPECIAL DISTRICT RISK MGMT 169,342.44
7/5/2017 10002925 STEVEN FARRINGTON 650.00
7/5/2017 10002926 THOMAS P ORTON 402.83
7/5/2017 10002927 UNDERGROUND SERVICE ALERT 166.50
7/5/2017 10002928 USA BLUE BOOK 456.35
7/5/2017 10002929 VULCAN MATERIALS COMPANY 2,226.07
7/11/2017 10002933 KRISTEN BRANSTETTER 325.00
7/11/2017 10002934 MIKE COUNCE 698.00
7/11/2017 10002935 RUDY GUERRERO 600.00
7/12/2017 10002936 ALLIED REFRIGERATION INC. 1,274.34
7/12/2017 10002937 ANTHONY'S IRRIGATION 11,150.00
7/12/2017 10002938 CLIFF'S PEST CONTROL 323.00
7/12/2017 10002939 CORTECH ENGINEERING, A DXP COMPANY 25,908.79
7/12/2017 10002940 ENVIRONMENTAL SCIENCE ASSOCIATES/ESA 10,341.20
7/12/2017 10002941 EVWD EMPLOYEES EVENTS ASSOC 342.50
7/12/2017 10002942 EXCEL LANDSCAPE, ICN 192.50
7/12/2017 10002943 FERGUSON ENTERPRISES, INC. 1,299.18
7/12/2017 10002944 FILARSKY & WATT LLP 490.00
7/12/2017 10002945 FSA Only/East Valley Water District 1,891.72
7/12/2017 10002946 G & K SERVICES, CO. 1,174.14
7/12/2017 10002948 GONZALEZ, QUINTANA & HUNTER, LLC 4,000.00
7/12/2017 10002949 GSSI, INC 1,466.13
7/12/2017 10002950 HIGHLAND AREA CHAMBER 130.00
7/12/2017 10002951 IMG/INLAND MEDIA GROUP, STEVE SWITZER 160.00
7/12/2017 10002952 JOSE MILLAN 480.00
7/12/2017 10002953 KENNEDY/JENKS CONSULTANTS 15,617.30
7/12/2017 10002954 LEGEND PUMP AND WELL 1,140.00
7/12/2017 10002955 MANAGED HEALTH NETWORK 238.56
7/12/2017 10002956 MCCRAY'S ENTERPRISES 1,201.94
7/12/2017 10002957 MICHAEL HURST 799.95
7/12/2017 10002958 MIKE J. ROQUET CONSTRUCTION INC 9,300.00
7/12/2017 10002959 MILLER SPATIAL SERVICES, LLC 11,940.00
7/12/2017 10002960 NEOPOST USA INC 366.79
PAYMENT REGISTER
JULY 1, 2017 - JULY 31, 2017 Page 5 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
7/12/2017 10002961 P.A.D. PALM AUTO DETAIL 1,410.00
7/12/2017 10002962 PLUMBERS DEPOT INC. 19,950.00
7/12/2017 10002963 POWERSTRIDE BATTERY CO. 480.21
7/12/2017 10002964 SDRMA, SPECIAL DISTRICT RISK MGMT 215,382.92
7/12/2017 10002965 TPX COMMUNICATIONS 2,910.56
7/12/2017 10002966 TROY ALARM, INC. 264.00
7/12/2017 10002967 VERIZON WIRELESS 4,475.92
7/12/2017 10002969 VULCAN MATERIALS COMPANY 2,565.18
7/12/2017 10002970 WAXIE SANITARY SUPPLY 136.93
7/19/2017 10002971 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC. 8,374.25
7/19/2017 10002972 AIRGAS, USA LLC 164.70
7/19/2017 10002973 ASHOK K. DHINGRA, AKD CONSULTING 22,236.66
7/19/2017 10002974 CINTAS CORPORATION 175.03
7/19/2017 10002975 CLINICAL LAB OF S B 8,273.25
7/19/2017 10002976 CORELOGIC SOLUTIONS INC. 315.00
7/19/2017 10002977 EXCEL LANDSCAPE, ICN 229.32
7/19/2017 10002978 FERGUSON ENTERPRISES, INC. 2,381.28
7/19/2017 10002979 FLEET SERVICES /COLTON TRUCK 32.38
7/19/2017 10002980 G & K SERVICES, CO. 587.07
7/19/2017 10002981 GREEN RUBBER KENNEDY AG, LP 5,231.99
7/19/2017 10002982 ICMA RETIREMENT CORPORATION 250.00
7/19/2017 10002983 INFOSEND, INC 42,474.90
7/19/2017 10002984 JANETT ROBLEDO 135.00
7/19/2017 10002985 JC LAW FIRM 32,941.25
7/19/2017 10002987 JOHN WITHERS ASSOCIATES 6,000.00
7/19/2017 10002988 LANDS END INC 472.80
7/19/2017 10002989 LEGEND PUMP AND WELL 313.00
7/19/2017 10002990 LESLIE'S POOL SUPPLIES, INC. 16.91
7/19/2017 10002991 MCCRAY'S ENTERPRISES 890.00
7/19/2017 10002992 MINUTEMAN PRESS OF RANCHO CUCAMONGA 17,041.77
7/19/2017 10002993 NETWORK FLEET, INC 124.75
7/19/2017 10002994 SCHUBERT ENTERPRISES INC 809.50
7/19/2017 10002995 SHRED-IT US JV LLC 113.24
7/19/2017 10002996 WESTERN WEATHER GROUP INC 249.00
7/27/2017 10003021 ADP, LLC 280.55
7/27/2017 10003022 ANTHONY'S IRRIGATION 10,515.00
7/27/2017 10003023 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 416.30
7/27/2017 10003024 BOOT BARN, INC 503.79
7/27/2017 10003025 EUROFINS EATON ANALYTICAL, INC 650.00
7/27/2017 10003026 EVWD EMPLOYEES EVENTS ASSOC 367.50
7/27/2017 10003027 FERGUSON ENTERPRISES, INC. 243,840.77
7/27/2017 10003028 FSA Only/East Valley Water District 1,891.72
7/27/2017 10003029 G & K SERVICES, CO. 587.07
7/27/2017 10003030 GSSI, INC 1,572.50
7/27/2017 10003031 ICON ENTERPRISES, INC DBA CIVICPLUS 8,132.11
7/27/2017 10003032 JOSE MILLAN 120.00
7/27/2017 10003033 MERLIN JOHNSON CONSTRUCTION 9,750.00
7/27/2017 10003034 MICHAEL HURST 300.00
7/27/2017 10003035 MILLER SPATIAL SERVICES, LLC 3,900.00
7/27/2017 10003036 MINUTEMAN PRESS OF RANCHO CUCAMONGA 16,754.59
7/27/2017 10003037 MUSICK, PEELER & GARRETT LLP 63,487.41
7/27/2017 10003038 OFFICIAL PAYMENTS CORP. 34.85
7/27/2017 10003039 PRINCIPAL FINANCIAL GROUP 8,267.58
PAYMENT REGISTER
JULY 1, 2017 - JULY 31, 2017 Page 6 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
7/27/2017 10003040 QUINN COMPANY 132.17
7/27/2017 10003041 SAFETY COMPLIANCE COMPANY 200.00
7/27/2017 10003042 STUBBIES PROMOTIONS INC 1,373.13
7/27/2017 10003043 VULCAN MATERIALS COMPANY 2,052.36
7/27/2017 10003044 WORTHINGTON PARTNERS, LLC 10,000.00
TOTAL 3,542,753.50$
PAYMENT REGISTER
JULY 1, 2017 - JULY 31, 2017 Page 7 of 7
R ec o mmend ed b y:
John Mura
G eneral Manager/C EO
R espec tfully s ubmitted:
Brian Tomp kins
C hief F inancial O fficer
B OAR D AG E N D A S TAF F R E P O RT
Agend a Item #5.c.
Meeting Date: Augus t 23, 2017
C ons ent Item
To: G overning Board Memb ers
From: G eneral Manager/C E O
S ubject: F inanc ial S tatements fo r July 2017
R E C O MM E N D AT IO N:
S taff recommends that the Board of Direc to rs acc ep t and file the attached financ ial s tatements as o f, and fo r the
p eriod end ed , July 31, 2017.
B AC KG R O UN D / AN ALYS IS :
Inc luded herewith fo r the Board’s review is a summary of Eas t Valley Water Dis trict’s financial res ults , as o f
July 31, 2017.
AGE N C Y ID E ALS AN D E N DE AVO R S:
Id eals and Endeavor I I - Maintain An Enviro nment C ommitted To Elevated P ub lic S ervice
(E) - P ractice transparent & acc o untab le fis cal management
F IS C AL IMPAC T :
T here is no fis c al impact ass ociated with this agenda item.
ATTAC H M E NTS:
Description Type
J uly 2 01 7 Financial Statement Monthly Backup Material
J uly 2 01 7 Financial Statements Backup Material
FINANCIAL STATEMENTS MONTHLY REVIEW
JULY 31, 2017
page | 1
The following is a highlight summary of the District’s financial results as of July 31, 2017.
Statement of Net Position
Total assets at July 31, 2017 are $182.9 million.
CLASSIFICATION WATER WASTEWATER DISTRICT TOTAL
Cash and Investments $ 13,074,055 $ 5,524,320 $ 18,598,375
Utility Plant, Net 109,492,565 20,328,063 129,820,628
Other Assets 24,346,725 10,216,501 34,563,226
Current Liabilities 5,492,095 262,264 5,754,359
Long Term Liabilities 50,099,971 6,940,500 57,040,472
Beginning Net Position 91,240,666 28,851,107 120,091,773
Change in Equity 80,612 15,013 95,625
Total Net Position $ 91,321,279 $ 28,866,120 $ 120,187,398
Below is a summary of the District’s net position as of July 31, 2017.
5%
45%
2%
17%
31%
WATER
5%
45%
1%
9%
40%
WASTEWATER
Current Assets
Non-Current Assets
Current Liabilities
Non-Current Liabilities
Net Position
FINANCIAL STATEMENTS MONTHLY REVIEW
JULY 31, 2017
page | 2
Cash and Investments are $18.5 million for the month of July, an increase of $0.1 million
from the prior month.
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
CASH & INVESTMENTS
Restricted Unrestricted
Comparing current assets to current liabilities, the District has a current ratio at July 31,
2017 of 2.71 to 1, with 2 to 1 being an indication of sound financial condition.
Statement of Revenues & Expenses
Operating results are presented in three ways in the attached financial statements for the
period ending July 31, 2017. First is a one-page summary with monthly and year-to-date
totals for revenue and expenses, presented by Expense Category. Second is a one-page
summary with monthly and year-to-date totals for revenues and Expense by Program. Third
is a Budget to Actual presentation of program expense detail.
WATER WASTEWATER DISTRICT TOTAL
Revenue $ 1,545,886 $ 1,114,525 $ 2,660,411
Expense 1,465,274 1,099,513 2,564,786
FINANCIAL STATEMENTS MONTHLY REVIEW
JULY 31, 2017
page | 3
Water Sales for the month ending July 31, 2017 were $1,607,559, ($92,441) or 5% under
staff’s projections for the month.
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Water Sale by Tier
Tier 1 Tier 2 Tier 3 FY 2017-18 Projection
FINANCIAL STATEMENTS MONTHLY REVIEW
JULY 31, 2017
page | 4
The chart below is a comparative illustration of current Water Revenue compared to last
year’s Water Revenue. As noted in the graph Water Sales and Meter Charges increased
over last year by $192,000 (12%). During the July of 2017, customers consumed 59 million
gallons of water (80K HCF) more than July of 2016.
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
7/31/2016 7/31/2017
Comparative Monthly Water Revenue
(Water Sales & Meter Charge)
Meter Tier 1 Tier 2 Tier 3
FINANCIAL STATEMENTS MONTHLY REVIEW
JULY 31, 2017
page | 5
Water Fund Activities by Cost Center
The graph below provides a year-to-date comparison of the Water Fund operating cost
centers for FY 2016-17 and FY 2017-18.
FINANCIAL STATEMENTS MONTHLY REVIEW
JULY 31, 2017
page | 6
Wastewater Fund Activities by Cost Center
The graph below provides a year-to-date comparison of the Wastewater Fund operating
cost centers for FY 2016-17 and FY 2017-18. The largest increase is in Treatment which
increased $75K compared to last year due to the new Wastewater Treatment rate
increases imposed by the City of San Bernardino effective July 1, 2017.
WATER WASTEWATER DISTRICT TOTAL
Assets:
Current Assets:
01 Cash and Cash Equivalents 4,209,733.57$ 2,938,567.19$ 7,148,300.76$
02 Investments 3,190,879.66 1,870,967.98 5,061,847.64
03 Accounts Receivable, Net 2,443,908.06 - 2,443,908.06
04 ‐Interest Receivable 5,951.06 3,377.19 9,328.25
14*05 Other Receivables 363,815.57 - 363,815.57
06 Due from other Governments 16,144.57 - 16,144.57
08 Inventory 320,682.22 6,721.16 327,403.38
09 Prepaid Expenses 208,309.45 18,662.53 226,971.98
10,759,424.16 4,838,296.05 15,597,720.21
Non-Current Assets:
10 Restricted Cash and Cash Equivalents 5,673,441.70 714,785.20 6,388,226.90
11 Capital Assets not being Depreciated 19,874,435.65 9,912,739.45 29,787,175.10
13 Capital Assets, Net 109,492,565.19 20,328,063.14 129,820,628.33
135,040,442.54 30,955,587.79 165,996,030.33
Total Assets:145,799,866.70 35,793,883.84 181,593,750.54
Deferred Outflow Of Resources
24*Deferred Charge on Refunding 138,481.81 - 138,481.81
25 Deferred Outflows - Pensions 974,996.65 275,000.35 1,249,997.00
146,913,345.16 36,068,884.19 182,982,229.35
Current Liabilities:
22 Accounts Payable and Accrued Expenses 952,795.44 29,959.97 982,755.41
23 Accrued Payroll and Benefits (374.32) - (374.32)
15 Customer Service Deposits 1,693,045.75 - 1,693,045.75
16 Construction Advances and Retentions 106,000.00 3,500.00 109,500.00
17 Accrued Interest Payable 414,532.39 54,931.25 469,463.64
18 Current Portion of Compensated Absences 262,722.88 60,915.12 323,638.00
19 Current Portion of Long-Term Debt 2,063,372.85 112,958.00 2,176,330.85
5,492,094.99 262,264.34 5,754,359.33
Non-Current Liabilities:
20 Compensated Absences, less current portion 264,793.56 63,153.54 327,947.10
28 Net Pension Liability 6,183,974.30 1,744,198.70 7,928,173.00
21 Long Term Debt, Less Current Portion 42,985,561.58 4,735,698.29 47,721,259.87
27 Other Liabilities 7,261.71 211,752.00 219,013.71
Deferred Inflows Of Resources
26 Deferred Inflows - Pensions 658,380.29 185,697.71 844,078.00
50,099,971.44 6,940,500.24 57,040,471.68
55,592,066.43 7,202,764.58 62,794,831.01
31 Equity 91,240,666.33 28,851,107.00 120,091,773.33
91,240,666.33 28,851,107.00 120,091,773.33
Tot Total Revenue 1,545,886.22 1,114,525.14 2,660,411.36
Tot Total Expense 1,465,273.82 1,099,512.53 2,564,786.35
80,612.40 15,012.61 95,625.01
91,321,278.73 28,866,119.61 120,187,398.34
146,913,345.16$ 36,068,884.19$ 182,982,229.35$
Unaudited
As of July 31, 2017
Combining Schedule of Net Position
Total Equity and Current Surplus (Deficit):
Total Assets and Deferred Outflows of Resources:
Total Current Assets:
Total Non-Current Assets:
Total Liabilities, Equity and Current Surplus (Deficit):
Total Total Beginning Equity:
Equity:
Revenues Over/Under Expenses
Total Current Liabilities:
Total Non-Current and Deferred Inflows of Resources:
Total Liabilities and Deferred Inflows of Resources:
Page 1 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,607,559.40$ 1,607,559.40$ 14,500,000.00$ -$ -$ -$ 14,500,000.00$ 12,892,440.60$
42 Meter Charges 743,506.95 743,506.95 8,845,000.00 - - - 8,845,000.00 8,101,493.05
43 Penalties 41,926.26 41,926.26 445,500.00 4,517.57 4,517.57 40,000.00 485,500.00 439,056.17
44 Wastewater System Charges - - - 392,618.42 392,618.42 4,545,000.00 4,545,000.00 4,152,381.58
45 Wastewater Treatment Charges - - - 712,789.15 712,789.15 7,900,000.00 7,900,000.00 7,187,210.85
46 Other Operating Revenue 19,485.27 19,485.27 131,500.00 4,600.00 4,600.00 70,000.00 201,500.00 177,414.73
47 Non Operating Revenue (866,591.66) (866,591.66) 125,000.00 - - 22,000.00 147,000.00 1,013,591.66
48 Gain or Loss on Disposition - - - - - - - -
56 Benefits 636.42 636.42 - 114.42 114.42 - - (750.84)
68 Depreciation - - - - - - - -
Revenue Total: 1,545,886.22 1,545,886.22 24,047,000.00 1,114,525.14 1,114,525.14 12,577,000.00 36,624,000.00 33,963,588.64
- - - - -
Expense by Category
51 Labor 254,937.36 254,937.36 4,768,500.00 68,554.66 68,554.66 1,403,500.00 6,172,000.00 5,848,507.98
56 Benefits 652,724.40 652,724.40 2,218,000.00 189,048.86 189,048.86 658,000.00 2,876,000.00 2,034,226.74
63 Contract Services 190,960.11 190,960.11 3,413,100.00 756,246.22 756,246.22 8,864,900.00 12,278,000.00 11,330,793.67
65 Professional Development 16,233.56 16,233.56 270,300.00 6,869.90 6,869.90 103,700.00 374,000.00 350,896.54
53 Overtime 16,442.77 16,442.77 269,600.00 1,582.71 1,582.71 19,400.00 289,000.00 270,974.52
62 Materials and Supplies 24,188.38 24,188.38 1,119,500.00 4,832.17 4,832.17 121,500.00 1,241,000.00 1,211,979.45
64 Utilities 13,534.55 13,534.55 2,353,800.00 4,757.28 4,757.28 182,200.00 2,536,000.00 2,517,708.17
52 Temporary Labor 470.40 470.40 10,500.00 201.60 201.60 4,500.00 15,000.00 14,328.00
67 Other 158,059.02 158,059.02 260,000.00 67,339.13 67,339.13 111,000.00 371,000.00 145,601.85
54 Standby 1,920.00 1,920.00 38,000.00 80.00 80.00 2,000.00 40,000.00 38,000.00
61 Water Supply 135,803.27 135,803.27 801,000.00 - - - 801,000.00 665,196.73
71 -Debt Service - - 4,002,000.00 - - 313,000.00 4,315,000.00 4,315,000.00
81 -Capital Improvement - - 3,625,000.00 - - 1,140,000.00 4,765,000.00 4,765,000.00
82 -Capital Outlay - - 480,000.00 - - 131,000.00 611,000.00 611,000.00
83 -Accounting Income Add back - - - - - - - -
Expense Total: 1,465,273.82 1,465,273.82 23,629,300.00 1,099,512.53 1,099,512.53 13,054,700.00 36,684,000.00 34,119,213.65
Total Surplus (Deficit): 80,612.40$ 80,612.40$ -$ 15,012.61$ 15,012.61$ -$ -$ -$
Unaudited
Revenue and Expense Budget-to-Actual by Category
Month Ended July 31, 2017
WATER WASTEWATER DISTRICT WIDE
Page 2 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,607,559.40$ 1,607,559.40$ 14,500,000.00$ -$ -$ -$ 14,500,000.00$ 12,892,440.60$
42 Meter Charges 743,506.95 743,506.95 8,845,000.00 - - - 8,845,000.00 8,101,493.05
43 Penalties 41,926.26 41,926.26 445,500.00 4,517.57 4,517.57 40,000.00 485,500.00 439,056.17
44 Wastewater System Charges - - - 392,618.42 392,618.42 4,545,000.00 4,545,000.00 4,152,381.58
45 Wastewater Treatment Charges - - - 712,789.15 712,789.15 7,900,000.00 7,900,000.00 7,187,210.85
46 Other Operating Revenue 19,485.27 19,485.27 131,500.00 4,600.00 4,600.00 70,000.00 201,500.00 177,414.73
47 Non Operating Revenue (866,591.66) (866,591.66) 125,000.00 - - 22,000.00 147,000.00 1,013,591.66
Revenue Total: 1,545,886.22 1,545,886.22 24,047,000.00 1,114,525.14 1,114,525.14 12,577,000.00 36,624,000.00 33,963,588.64
Progra 1000 - Board of Directors 7,155.29 7,155.29 159,600.00 2,883.30 2,883.30 68,400.00 228,000.00 217,961.41
Progra 2000 - General Administration 84,847.32 84,847.32 840,700.00 34,708.39 34,708.39 360,300.00 1,201,000.00 1,081,444.29
Progra 2100 - Human Resources 186,793.97 186,793.97 591,500.00 80,054.50 80,054.50 253,500.00 845,000.00 578,151.53
Progra 2200 - Public Affairs 34,616.04 34,616.04 414,000.00 33,123.03 33,123.03 414,000.00 828,000.00 760,260.93
Progra 2300 - Conservation 21,759.38 21,759.38 575,000.00 - - - 575,000.00 553,240.62
Progra 3000 - Finance 104,562.38 104,562.38 827,700.00 44,812.09 44,812.09 354,300.00 1,182,000.00 1,032,625.53
Progra 3200 - Information Technology 47,756.01 47,756.01 674,100.00 20,466.66 20,466.66 288,900.00 963,000.00 894,777.33
Progra 3300 - Customer Service 141,526.62 141,526.62 1,332,600.00 53,541.81 53,541.81 416,400.00 1,749,000.00 1,553,931.57
Progra 3400 - Meter Service 48,525.12 48,525.12 397,000.00 - - - 397,000.00 348,474.88
Progra 4000 - Engineering 107,052.72 107,052.72 1,068,900.00 41,150.61 41,150.61 458,100.00 1,527,000.00 1,378,796.67
Progra 5000 - Water Production 272,747.61 272,747.61 4,072,000.00 - - - 4,072,000.00 3,799,252.39
Progra 5100 - Water Treatment 86,609.85 86,609.85 890,000.00 - - - 890,000.00 803,390.15
Progra 5200 - Water Quality 44,487.21 44,487.21 410,000.00 - - - 410,000.00 365,512.79
Progra 6000 - Field Maintenance Administration 18,385.02 18,385.02 198,000.00 3,877.05 3,877.05 22,000.00 220,000.00 197,737.93
Progra 6100 - Water Maintenance 177,235.40 177,235.40 2,021,000.00 - - - 2,021,000.00 1,843,764.60
Progra 6200 - Wastewater Maintenance - - - 767,505.33 767,505.33 8,593,000.00 8,593,000.00 7,825,494.67
Progra 7000 - Facilities Maintenance 42,703.46 42,703.46 585,800.00 9,492.81 9,492.81 190,200.00 776,000.00 723,803.73
Progra 7100 - Fleet Maintenance 38,510.42 38,510.42 464,400.00 7,896.95 7,896.95 51,600.00 516,000.00 469,592.63
Progra 8000 - Capital - - 8,107,000.00 - - 1,584,000.00 9,691,000.00 9,691,000.00
Total Surplus (Deficit):80,612.40$ 80,612.40$ -$ 15,012.61$ 15,012.61$ -$ -$ -$
Revenue and Expense Budget-to-Actual by Program
Month Ended July 31, 2017
Unaudited
WATER WASTEWATER DISTRICT WIDE
Page 3 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,607,559.40$ 1,607,559.40$ 14,500,000.00$ -$ -$ -$ 14,500,000.00$ 12,892,440.60$
42 Meter Charges 743,506.95 743,506.95 8,845,000.00 - - - 8,845,000.00 8,101,493.05
43 Penalties 41,926.26 41,926.26 445,500.00 4,517.57 4,517.57 40,000.00 485,500.00 439,056.17
44 Wastewater System Charges - - - 392,618.42 392,618.42 4,545,000.00 4,545,000.00 4,152,381.58
45 Wastewater Treatment Charges - - - 712,789.15 712,789.15 7,900,000.00 7,900,000.00 7,187,210.85
46 Other Operating Revenue 19,485.27 19,485.27 131,500.00 4,600.00 4,600.00 70,000.00 201,500.00 177,414.73
47 Non Operating Revenue (866,591.66) (866,591.66) 125,000.00 - - 22,000.00 147,000.00 1,013,591.66
48 Gain or Loss on Disposition - - - - - - - -
56 Benefits 636.42 636.42 - 114.42 114.42 - - (750.84)
68 Depreciation - - - - - - -
Revenue Total: 1,545,886.22 1,545,886.22 24,047,000.00 1,114,525.14 1,114,525.14 12,577,000.00 36,624,000.00 33,963,588.64
Program: 1000 - Board of Directors - - -
51 Labor 4,777.50$ 4,777.50$ 73,500.00$ 2,047.50$ 2,047.50$ 31,500.00$ 105,000.00$ 98,175.00$
56 Benefits 2,287.23 2,287.23 39,900.00 821.90 821.90 17,100.00 57,000.00 53,890.87
63 Contract Services - - 7,700.00 - - 3,300.00 11,000.00 11,000.00
65 Professional Development 90.56 90.56 38,500.00 13.90 13.90 16,500.00 55,000.00 54,895.54
Program: 1000 - Board of Directors Total: 7,155.29 7,155.29 159,600.00 2,883.30 2,883.30 68,400.00 228,000.00 217,961.41
Program: 2000 - General Administration - - -
51 Labor 17,512.50 17,512.50 340,200.00 7,505.18 7,505.18 145,800.00 486,000.00 460,982.32
53 Overtime 40.48 40.48 - 17.35 17.35 - - (57.83)
56 Benefits 43,494.34 43,494.34 171,500.00 16,985.86 16,985.86 73,500.00 245,000.00 184,519.80
62 Materials and Supplies - - 5,600.00 - - 2,400.00 8,000.00 8,000.00
63 Contract Services 9,800.00 9,800.00 242,900.00 4,200.00 4,200.00 104,100.00 347,000.00 333,000.00
64 Utilities - - 2,100.00 - - 900.00 3,000.00 3,000.00
65 Professional Development 14,000.00 14,000.00 78,400.00 6,000.00 6,000.00 33,600.00 112,000.00 92,000.00
Program: 2000 - General Administration Total: 84,847.32 84,847.32 840,700.00 34,708.39 34,708.39 360,300.00 1,201,000.00 1,081,444.29
Program: 2100 - Human Resources - - - -
51 Labor 8,043.26 8,043.26 147,700.00 3,447.12 3,447.12 63,300.00 211,000.00 199,509.62
52 Temporary Labor 470.40 470.40 8,400.00 201.60 201.60 3,600.00 12,000.00 11,328.00
53 Overtime 48.94 48.94 2,100.00 20.97 20.97 900.00 3,000.00 2,930.09
56 Benefits 20,169.51 20,169.51 70,000.00 8,644.02 8,644.02 30,000.00 100,000.00 71,186.47
62 Materials and Supplies - - 14,000.00 - - 6,000.00 20,000.00 20,000.00
63 Contract Services 902.21 902.21 62,300.00 386.66 386.66 26,700.00 89,000.00 87,711.13
64 Utilities - - 700.00 - - 300.00 1,000.00 1,000.00
65 Professional Development 35.00 35.00 27,300.00 15.00 15.00 11,700.00 39,000.00 38,950.00
67 Other 157,124.65 157,124.65 259,000.00 67,339.13 67,339.13 111,000.00 370,000.00 145,536.22
Program: 2100 - Human Resources Total: 186,793.97 186,793.97 591,500.00 80,054.50 80,054.50 253,500.00 845,000.00 578,151.53
Program: 2200 - Public Affairs - - - -
51 Labor 8,155.81 8,155.81 173,500.00 7,272.01 7,272.01 173,500.00 347,000.00 331,572.18
52 Temporary Labor - - - - - - - -
53 Overtime 170.07 170.07 3,500.00 170.07 170.07 3,500.00 7,000.00 6,659.86
Month Ended July 31, 2017
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Page 4 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended July 31, 2017
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
56 Benefits 21,516.26 21,516.26 64,500.00 21,132.05 21,132.05 64,500.00 129,000.00 86,351.69
62 Materials and Supplies - - 38,500.00 - - 38,500.00 77,000.00 77,000.00
63 Contract Services 4,046.90 4,046.90 103,000.00 4,046.90 4,046.90 103,000.00 206,000.00 197,906.20
64 Utilities - - 17,500.00 - - 17,500.00 35,000.00 35,000.00
65 Professional Development 727.00 727.00 13,500.00 502.00 502.00 13,500.00 27,000.00 25,771.00
Program: 2200 - Public Affairs Total: 34,616.04 34,616.04 414,000.00 33,123.03 33,123.03 414,000.00 828,000.00 760,260.93
Program: 2300 - Conservation - - - -
51 Labor 8,966.14 8,966.14 98,000.00 - - - 98,000.00 89,033.86
52 Temporary Labor - - - - - - - -
53 Overtime - - 8,000.00 - - - 8,000.00 8,000.00
56 Benefits 12,793.24 12,793.24 32,000.00 - - - 32,000.00 19,206.76
62 Materials and Supplies - - 223,000.00 - - - 223,000.00 223,000.00
63 Contract Services - - 187,000.00 - - - 187,000.00 187,000.00
64 Utilities - - 21,000.00 - - - 21,000.00 21,000.00
65 Professional Development - - 6,000.00 - - - 6,000.00 6,000.00
Program: 2300 - Conservation Total: 21,759.38 21,759.38 575,000.00 - - - 575,000.00 553,240.62
Program: 3000 - Finance - - - -
51 Labor 23,194.42 23,194.42 474,600.00 9,940.45 9,940.45 203,400.00 678,000.00 644,865.13
52 Temporary Labor - - - - - - - -
53 Overtime 375.10 375.10 7,000.00 160.75 160.75 3,000.00 10,000.00 9,464.15
56 Benefits 58,233.08 58,233.08 200,900.00 24,956.72 24,956.72 86,100.00 287,000.00 203,810.20
62 Materials and Supplies 509.67 509.67 7,700.00 218.43 218.43 3,300.00 11,000.00 10,271.90
63 Contract Services 21,459.11 21,459.11 116,200.00 9,196.74 9,196.74 49,800.00 166,000.00 135,344.15
64 Utilities - - 2,800.00 - - 1,200.00 4,000.00 4,000.00
65 Professional Development 791.00 791.00 17,500.00 339.00 339.00 7,500.00 25,000.00 23,870.00
67 Other - - 1,000.00 - - - 1,000.00 1,000.00
Program: 3000 - Finance Total: 104,562.38 104,562.38 827,700.00 44,812.09 44,812.09 354,300.00 1,182,000.00 1,032,625.53
Program: 3200 - Information Technology - - - -
51 Labor 11,852.68 11,852.68 219,100.00 5,079.71 5,079.71 93,900.00 313,000.00 296,067.61
52 Temporary Labor - - - - - - - -
53 Overtime - - - - - - - -
56 Benefits 27,947.18 27,947.18 90,300.00 11,977.17 11,977.17 38,700.00 129,000.00 89,075.65
62 Materials and Supplies 95.84 95.84 25,200.00 41.07 41.07 10,800.00 36,000.00 35,863.09
63 Contract Services 7,860.31 7,860.31 323,400.00 3,368.71 3,368.71 138,600.00 462,000.00 450,770.98
64 Utilities - - 4,200.00 - - 1,800.00 6,000.00 6,000.00
65 Professional Development - - 11,900.00 - - 5,100.00 17,000.00 17,000.00
Program: 3200 - Information Technology Total: 47,756.01 47,756.01 674,100.00 20,466.66 20,466.66 288,900.00 963,000.00 894,777.33
Program: 3300 - Customer Service - - - -
51 Labor 19,456.16 19,456.16 330,400.00 9,656.76 9,656.76 141,600.00 472,000.00 442,887.08
52 Temporary Labor - - 2,100.00 - - 900.00 3,000.00 3,000.00
53 Overtime 159.12 159.12 3,500.00 68.18 68.18 1,500.00 5,000.00 4,772.70
56 Benefits 52,076.26 52,076.26 169,400.00 23,148.19 23,148.19 72,600.00 242,000.00 166,775.55
Page 5 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended July 31, 2017
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
62 Materials and Supplies - - 8,400.00 - - 3,600.00 12,000.00 12,000.00
63 Contract Services 61,840.28 61,840.28 696,400.00 17,642.78 17,642.78 144,600.00 841,000.00 761,516.94
64 Utilities 7,060.43 7,060.43 109,900.00 3,025.90 3,025.90 47,100.00 157,000.00 146,913.67
65 Professional Development - - 12,500.00 - - 4,500.00 17,000.00 17,000.00
67 Other 934.37 934.37 - - - - - (934.37)
Program: 3300 - Customer Service Total: 141,526.62 141,526.62 1,332,600.00 53,541.81 53,541.81 416,400.00 1,749,000.00 1,553,931.57
Program: 3400 - Meter Service - - - -
51 Labor 11,497.65 11,497.65 228,000.00 - - - 228,000.00 216,502.35
53 Overtime 238.57 238.57 20,000.00 - - - 20,000.00 19,761.43
56 Benefits 36,571.22 36,571.22 135,000.00 - - - 135,000.00 98,428.78
62 Materials and Supplies - - 4,000.00 - - - 4,000.00 4,000.00
63 Contract Services 217.68 217.68 8,000.00 - - - 8,000.00 7,782.32
64 Utilities - - 2,000.00 - - - 2,000.00 2,000.00
65 Professional Development - - - - - - - -
Program: 3400 - Meter Service Total: 48,525.12 48,525.12 397,000.00 - - - 397,000.00 348,474.88
Program: 4000 - Engineering - - - -
51 Labor 28,856.80 28,856.80 498,400.00 7,777.54 7,777.54 213,600.00 712,000.00 675,365.66
52 Temporary Labor - - - - - - - -
53 Overtime 90.85 90.85 1,400.00 38.93 38.93 600.00 2,000.00 1,870.22
56 Benefits 76,534.61 76,534.61 245,000.00 32,800.37 32,800.37 105,000.00 350,000.00 240,665.02
62 Materials and Supplies - - 16,800.00 - - 7,200.00 24,000.00 24,000.00
63 Contract Services 891.44 891.44 200,200.00 382.05 382.05 85,800.00 286,000.00 284,726.51
64 Utilities 679.02 679.02 86,100.00 151.72 151.72 36,900.00 123,000.00 122,169.26
65 Professional Development - - 21,000.00 - - 9,000.00 30,000.00 30,000.00
Program: 4000 - Engineering Surplus Total:107,052.72 107,052.72 1,068,900.00 41,150.61 41,150.61 458,100.00 1,527,000.00 1,378,796.67
Program: 5000 - Water Production - - - -
51 Labor 35,469.83 35,469.83 670,000.00 - - - 670,000.00 634,530.17
53 Overtime 3,965.21 3,965.21 36,000.00 - - - 36,000.00 32,034.79
54 Standby 840.00 840.00 20,000.00 - - - 20,000.00 19,160.00
56 Benefits 87,964.01 87,964.01 270,000.00 - - - 270,000.00 182,035.99
61 Water Supply 135,803.27 135,803.27 801,000.00 - - - 801,000.00 665,196.73
62 Materials and Supplies 6,458.68 6,458.68 279,000.00 - - - 279,000.00 272,541.32
63 Contract Services 1,602.42 1,602.42 367,000.00 - - - 367,000.00 365,397.58
64 Utilities 54.19 54.19 1,614,000.00 - - - 1,614,000.00 1,613,945.81
65 Professional Development 590.00 590.00 15,000.00 - - - 15,000.00 14,410.00
Program: 5000 - Water Production Total: 272,747.61 272,747.61 4,072,000.00 - - - 4,072,000.00 3,799,252.39
Program: 5100 - Water Treatment - - - -
51 Labor 12,529.32 12,529.32 237,000.00 - - - 237,000.00 224,470.68
53 Overtime 560.37 560.37 10,000.00 - - - 10,000.00 9,439.63
56 Benefits 30,301.92 30,301.92 92,000.00 - - - 92,000.00 61,698.08
62 Materials and Supplies 402.84 402.84 165,000.00 - - - 165,000.00 164,597.16
63 Contract Services 42,001.51 42,001.51 186,000.00 - - - 186,000.00 143,998.49
64 Utilities 813.89 813.89 200,000.00 - - - 200,000.00 199,186.11
Page 6 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended July 31, 2017
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 5100 - Water Treatment Total: 86,609.85 86,609.85 890,000.00 - - - 890,000.00 803,390.15
Program: 5200 - Water Quality - - - -
51 Labor 9,444.25 9,444.25 176,000.00 - - - 176,000.00 166,555.75
53 Overtime 1,378.29 1,378.29 10,000.00 - - - 10,000.00 8,621.71
56 Benefits 24,191.31 24,191.31 76,000.00 - - - 76,000.00 51,808.69
62 Materials and Supplies 334.80 334.80 18,000.00 - - - 18,000.00 17,665.20
63 Contract Services 9,138.56 9,138.56 120,000.00 - - - 120,000.00 110,861.44
64 Utilities - - 2,000.00 - - - 2,000.00 2,000.00
65 Professional Development - - 8,000.00 - - - 8,000.00 8,000.00
Program: 5200 - Water Quality Total: 44,487.21 44,487.21 410,000.00 - - - 410,000.00 365,512.79
Program: 6000 - Field Maintenance Administration - - - -
51 Labor 4,217.99 4,217.99 102,600.00 1,807.69 1,807.69 11,400.00 114,000.00 107,974.32
52 Temporary Labor - - - - - - - -
53 Overtime 106.45 106.45 - 45.62 45.62 - - (152.07)
54 Standby 1,080.00 1,080.00 18,000.00 80.00 80.00 2,000.00 20,000.00 18,840.00
56 Benefits 12,980.58 12,980.58 40,500.00 1,943.74 1,943.74 4,500.00 45,000.00 30,075.68
62 Materials and Supplies - - 2,700.00 - - 300.00 3,000.00 3,000.00
63 Contract Services - - - - - - - -
64 Utilities - - 18,900.00 - - 2,100.00 21,000.00 21,000.00
65 Professional Development - - 15,300.00 - - 1,700.00 17,000.00 17,000.00
Program: 6000 - Field Maintenance Administration Total 18,385.02 18,385.02 198,000.00 3,877.05 3,877.05 22,000.00 220,000.00 197,737.93
Program: 6100 - Water Maintenance - - - -
51 Labor 38,252.06 38,252.06 784,000.00 - - - 784,000.00 745,747.94
53 Overtime 9,358.26 9,358.26 150,000.00 - - - 150,000.00 140,641.74
56 Benefits 115,258.90 115,258.90 417,000.00 - - - 417,000.00 301,741.10
62 Materials and Supplies 12,270.33 12,270.33 221,000.00 - - - 221,000.00 208,729.67
63 Contract Services 973.89 973.89 449,000.00 - - - 449,000.00 448,026.11
64 Utilities 1,121.96 1,121.96 - - - - - (1,121.96)
Program: 6100 - Water Maintenance Total: 177,235.40 177,235.40 2,021,000.00 - - - 2,021,000.00 1,843,764.60
Program: 6200 - Wastewater Maintenance - - - -
51 Labor - - - 12,608.42 12,608.42 280,000.00 280,000.00 267,391.58
53 Overtime - - - 1,081.81 1,081.81 3,000.00 3,000.00 1,918.19
56 Benefits - - - 40,949.73 40,949.73 144,000.00 144,000.00 103,050.27
62 Materials and Supplies - - - 26.96 26.96 35,000.00 35,000.00 34,973.04
Wastewater Treatment - - - 712,789.15 712,789.15 7,610,000.00 7,610,000.00 6,897,210.85
63 Contract Services - - - 49.26 49.26 521,000.00 521,000.00 520,950.74
Program: 6200 - Wastewater Maintenance Total:- - - 767,505.33 767,505.33 8,593,000.00 8,593,000.00 7,825,494.67
Page 7 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended July 31, 2017
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 7000 - Facilities Maintenance - - - -
51 Labor 4,712.28 4,712.28 67,900.00 523.55 523.55 29,100.00 97,000.00 91,764.17
53 Overtime - - 17,500.00 - - 7,500.00 25,000.00 25,000.00
56 Benefits 9,471.64 9,471.64 30,800.00 3,347.75 3,347.75 13,200.00 44,000.00 31,180.61
62 Materials and Supplies 1,542.15 1,542.15 33,900.00 502.99 502.99 8,100.00 42,000.00 39,954.86
63 Contract Services 23,172.33 23,172.33 276,500.00 3,538.86 3,538.86 70,500.00 347,000.00 320,288.81
64 Utilities 3,805.06 3,805.06 159,200.00 1,579.66 1,579.66 61,800.00 221,000.00 215,615.28
65 Professional Development - - - - - - - -
Program: 7000 - Facilities Maintenance Total: 42,703.46 42,703.46 585,800.00 9,492.81 9,492.81 190,200.00 776,000.00 723,803.73
Program: 7100 - Fleet Maintenance - - - -
51 Labor 7,998.71 7,998.71 147,600.00 888.73 888.73 16,400.00 164,000.00 155,112.56
53 Overtime - - 2,700.00 - - 300.00 3,000.00 3,000.00
56 Benefits 20,884.17 20,884.17 71,100.00 2,320.39 2,320.39 7,900.00 79,000.00 55,795.44
62 Materials and Supplies 2,574.07 2,574.07 56,700.00 4,042.72 4,042.72 6,300.00 63,000.00 56,383.21
63 Contract Services 7,053.47 7,053.47 67,500.00 645.11 645.11 7,500.00 75,000.00 67,301.42
64 Utilities - - 113,400.00 - - 12,600.00 126,000.00 126,000.00
65 Professional Development - - 5,400.00 - - 600.00 6,000.00 6,000.00
Program: 7100 - Fleet Maintenance Total: 38,510.42 38,510.42 464,400.00 7,896.95 7,896.95 51,600.00 516,000.00 469,592.63
Program: 8000 - Capital - - -
71 -Debt Service - - 4,002,000.00 - - 313,000.00 4,315,000.00 4,315,000.00
81 -Capital Improvement - - 3,625,000.00 - - 1,140,000.00 4,765,000.00 4,765,000.00
82 -Capital Outlay - - 480,000.00 - - 131,000.00 611,000.00 611,000.00
83 -Accounting Income Add back - - - - - - - -
Program: 8000 - Capital Total:- - 8,107,000.00 - - 1,584,000.00 9,691,000.00 9,691,000.00
Total Surplus (Deficit): 80,612.40$ 80,612.40$ -$ 15,012.61$ 15,012.61$ -$ -$ -$
Page 8 of 8
B OAR D AG E N D A S TAF F R E P O RT
Agenda Item #6.
Meeting Date: Augus t 23, 2017
Dis c ussion Item
To: G overning Board Memb ers
From: G eneral Manager/C E O
S ubject: Up dated C o s t o f S ervic e Analys is (C O S A) and R ate S tud y
R E C O MM E N D AT IO N:
T his agenda item is p resented for info rmation o nly.
B AC KG R O UN D / AN ALYS IS :
T he Dis trict Vis io n adopted b y the Bo ard o n April 8, 2015 is to “Enhance and p reserve the q uality of life fo r our
c o mmunity thro ugh inno vative leaders hip and wo rld c lass p ublic s ervice”. O ne of the fo und atio nal p illars fo r
ac hieving this vis io n is to provide reliable utility s ervic es , which in turn are sup ported b y an ongo ing cos t o f
s ervice analys is and review of rates .
O ngo ing analysis o f the cost o f utility s ervic es helps ens ure that rates are s ufficient to s upport tho s e costs
witho ut charging more than req uired . It is through o ngoing analys is and the Bo ard’s leaders hip that the District
c o uld maintain s tab le revenues thro ugh a p eriod of s evere d ro ught and c ons ervation mandates, and through
o ngoing analysis that the Board acted to reduce P hase 3 water rate inc reases that bec ame effective o n July 1,
2017; s aving District ratepayers ap p roximately $1.36 million d uring this fisc al year.
W hile internal cost analys is is an imp ortant part o f the annual budget p ro ces s , it is neces s ary to periodically
c o ntrac t with an ind ep endent financ ial c o ns ultant to mo del future c osts and revenue requirements o ver a three to
five-year p erio d , and to p ro pose rate adjus tments . An independent s tud y for water rates was las t c o nduc ted in
2014 and in 2010 fo r was tewater rates. All rate adjustments ad o p ted as a result o f thos e efforts have been
implemented , therefo re, one of the F inance Department’s p ro jects s c heduled for F isc al Year (F Y) 2017-18 is to
c o ntrac t fo r a water and was tewater utility rates’ s tudy.
S taff is c ompleting a R eques t fo r P ropo s als (R F P s ) whic h will b e pos ted on the District’s website and be d irect
mailed to, two to five c o nsulting firms . T he Dis trict’s water bud get b as ed rate s truc ture is c o mplex, s o o nly
highly qualified firms that c an demo ns trate a s uc ces s ful his tory of implementing similar rate struc tures will b e
c o nsidered . Tec hnic al ab ility and referenc es, rather than c ost, need to be the primary c riteria in s electing a firm
for this pro ject.
R ec o mmend ed b y:
John Mura
G eneral Manager/C EO
R espec tfully s ubmitted:
Brian Tomp kins
C hief F inancial O fficer
T he fo llowing is a p reliminary timeline for the C O S A/rate s tud y, whic h may need to b e revis ed after talking to
interested firms .
Augus t 21, 2017 S end out R F P s
S ep temb er 11, 2017 S elec t rate c o ns ultant
O c tober 31, 2017 R eport p ro gres s to F inance & HR C ommittee
No vemb er 28, 2017 R eport res ults o f C O S A to F inanc e & HR C ommittee
January 10,2018 P resent study to Board of Direc tors
January 10, 2018 C all fo r P ublic Hearing / R eview P rop 218 Notic es
January 26, 2018 Mail notices to property owners /ratepayers
Marc h 14, 2018 Hold P ub lic Hearing
July 1, 2018 Effec tive d ate for rate adjus tments
AGE N C Y ID E ALS AN D E N DE AVO R S:
Id eals and Endeavor I I - Maintain An Enviro nment C ommitted To Elevated P ub lic S ervice
(E) – P ractice transparent & acc o untab le fis cal management
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the Ad minis tratio n Department.
F IS C AL IMPAC T :
T he F Y 2017-18 bud get inc lud es $120,000 fo r a c os t o f s ervic e analys is and rate study.
B OAR D AG E N D A S TAF F R E P O RT
Agenda Item #7.
Meeting Date: Augus t 23, 2017
Dis c ussion Item
To: G overning Board Memb ers
From: G eneral Manager/C E O
S ubject: C o ns id er C andidates fo r O ffic ial Elec tion Ballot for AC WA Board of Direc tors R egio n 9
R E C O MM E N D AT IO N:
S taff recommends that the Bo ard consider the Nominating C ommittee's rec ommended s late as the c andid ates to
b e s elec ted o n East Valley Water Dis trict’s 2018-19 AC WA R egion 9 Board Ballo t.
B AC KG R O UN D / AN ALYS IS :
T he Assoc iatio n of C alifornia Water Agencies (AC WA) is the larges t statewide c oalitio n o f p ub lic water
agenc ies in the c o untry. Its nearly 440 p ub lic agenc y memb ers collec tively are res p ons ib le for 90% o f the water
d elivered to cities , farms, and b usines ses in C alifornia. AC WA’s mission is to assis t its memb ers in p ro moting
the d evelo p ment, management, and reas o nable benefic ial us e of go o d q uality water at the lowes t practical c o s t in
an environmentally b alanced manner.
AC WA R egion 9 is c ompris ed of S an Bernardino , R ivers ide and Imp erial c o unties with ap p ro ximately 49
member public water agencies. T he regio n s p ans roughly 32,000 square miles and is ho me to a p o p ulation o f
jus t o ver 4.2 million. AC WA R egion 9 is governed by a s even memb er Board of Direc tors elec ted by mail
b allots . T he Bo ard c o ns is ts of a C hair, Vice C hair, and five direc tors fro m the Western and Arid areas
throughout the region. T he chair and vice c hair are elected , one fro m eac h area and the additional pos itions are to
b e a c o mbinatio n of Western and Arid memb ers. Eac h of the cand idates is either a b o ard member o r
management-level emplo yee o f a memb er dis tric t lo c ated within the geographic regio n.
As a memb er o f AC WA R egio n 9, Eas t Valley Water Dis tric t is entitled to sub mit one ballot for the 2018-19
O fficial R egio n 9 Bo ard Ballot b y S eptemb er 29, 2017. T he ballot is lis ted as fo llo wed:
C hair
Jos ep h J. Kueb ler, Board Member, Eastern Muncipal Water Dis tric t* (Western)
Harvey R . Ryan, Board Member, Els ino re Valley Municipal Water Distric t (Wes tern)
Vice C hair
G . P atric k O 'Dowd, Board Memb er, C o achella Valley Water Dis tric t* (Arid )
Mic hael Wilson, Bo ard Vic e P res id ent, Indio Water Authority (Arid )
R ec o mmend ed b y:
John Mura
G eneral Manager/C EO
Bo ard Members (S elect up to 5)
David C astald o , Direc to r, S an G orgonio P as s Water Agenc y (Wes tern)
Luis C etina, Vic e P res id ent, C ucamonga Valley Water Dis trict* (Wes tern)
C arl P. C o leman, Board S ec retary, Mo jave Water Agency* (Arid)
S teven F arrell, Directo r, C res tline Village Water Dis trict (Western)
Jos ep h J. Kueb ler, Board Member, Eastern Munic ip al Water Dis tric t (Wes tern)
James Morales Jr., C hairman o f the Bo ard , East Valley Water Dis trict* (Wes tern)
G . P atric k O ’Dowd , Bo ard Member, C oac hella Valley Water Dis trict (Arid )
P hil R o s entrater, G eneral Manager, S alton S ea Autho rity*
Harvey R . Ryan, Board Member, Els ino re Valley Municipal Water Distric t* (Western)
Mic hael Wilson, Bo ard Vic e P res id ent, Indio Water Authority (Arid )
*No minating C ommittee’s R ecommended S late
AGE N C Y ID E ALS AN D E N DE AVO R S:
Id eals and Endeavor I I I - Demons trate Vis io nary Lead ers hip To Enhance Dis trict Id entity
(B) – S trengthen R egional, S tate and Natio nal P artners hips
F IS C AL IMPAC T :
T here is no fis c al impact ass ociated with this agenda item.
ATTAC H M E NTS:
Description Type
Regio n 9 M emo Cover M emo
2017 Board Ballot Backup Material
Regio n 9 Rules & Regulations Backup Material
Sent via email August 1, 2017
TO: ACWA REGION 9 MEMBER AGENCY BOARD PRESIDENT
AND GENERAL MANAGER
Ballot for Region 9 Board Election for the 2018-2019 Term
It is time to elect the 2018-2019 ACWA Region 9 Chair, Vice Chair, and board
members who will represent and serve the members of Region 9. Attached, you
will find the official ballot which includes the Region 9
recommended slate as well as individual candidates running for the Region 9
Board.
Your agency is entitled to cast only one vote. Please review the attached ballot
recommended by the Region 9 Nominating Committee or cast its vote for an
individual Region 9 chair, vice chair and three to five board members.
2018-2019 ACWA Region 9 Ballot is located HERE.
Region 9 Rules and Regulations are located HERE.
Submit the electronic ballot to ACWA by September 29, 2017.
(Ballots received after September 29 will not be accepted.)
REMEMBER, YOUR VOTE IS IMPORTANT. Region 9 Board members are elected
to represent the issues, concerns and needs of your region. The Region 9 chair and
vice chair will serv s for the next two-year term
beginning January 1, 2018. Additionally, the newly elected chair and vice chair will
make the Region 9 committee appointment recommendations to the ACWA
president for the 2018-2019 term. Also, either the chair or vice chair will hold a seat
on the ACWA Finance Committee.
If you have questions, please contact your Regional Affairs Representative,
Brandon Ida, at brandoni@acwa.com or call 916-441-4545.
Thank you for your careful consideration and participation in the Region 9 election
process.
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B OAR D AG E N D A S TAF F R E P O RT
Agenda Item #8.
Meeting Date: Augus t 23, 2017
Dis c ussion Item
To: G overning Board Memb ers
From: G eneral Manager/C E O
S ubject: C o ns id er Memorandum o f Und erstanding to Implement the Habitat C ons ervation P lan for the
Up per S anta Ana R iver Was h P lan
R E C O MM E N D AT IO N:
S taff rec o mmend s that the Board o f Direc to rs execute the Memorand um o f Understand ing for the Upper S anta
Ana R iver Was h P lan.
B AC KG R O UN D / AN ALYS IS :
In 1993, the S an Bernard ino Valley Water C ons ervation Distric t began work to ward s the develo pment of the
Upper S anta Ana Was h Land Management and Habitat C onservatio n P lan known as the “Was h P lan”. T he
Was h P lan is a multi-agenc y, multi-pro p erty o wner pro ject that es tab lis hes propos ed projects and maintenanc e
ac tivities within the covered area and the impac t o f thes e activities will have o n natural res o urc es.
O n No vember 20, 2002, an agreement was signed to fo rm the Upper S anta Ana R iver Was h Land Management
and Habitat C o ns ervation P lan Tas k F o rc e (“Tas k F orce”). T he p arties to the agreement inc lud ed
representatives from C emex C o ns tructio n Materials, R o berts o n’s R eady Mix, BLM, S an Bernardino Valley
Water C ons ervation Dis tric t, Eas t Valley Water Dis tric t, R ed lands Munic ip al Utilities Dep artment, C o unty o f
S an Bernard ino , S an Bernardino C o unty F lo od C ontrol Dis tric t, C ity o f R ed lands , and the C ity of Highland.
T he above-listed parties d etermined that it was in their bes t interes ts to jo in to gether to manage activities in
c o nnection with the nec es s ary refinements , enviro nmental review, and implementation of the Was h P lan HC P.
Although pro gress was s lo w, o n No vemb er 12, 2008, the Environmental Impac t R eport for the Up per S anta
Ana Was h Land Management and Hab itat C onservatio n P lan was adopted and c ertified b y the Board o f
Direc tors for the C onservatio n Dis trict. After ado p tion of the EI R , development o f the Habitat C ons ervation
P lan (HC P ) b egan. In May 2015, the d raft HC P and Implementing Agreement were c o mpleted. T hes e
d oc uments o utline the res p o ns ib ilities and c os t ob ligatio ns that eac h of the partic ip ating agenc ies wo uld have to
implement the Was h P lan.
In Ap ril 2016, a p ro p osed bud get of $9,830,000 was d evelo p ed to c over the c o s ts as s o ciated with the
implementation and lo ng term maintenanc e end o wment fo r tho s e mitigations id entified in the Was h P lan HC P.
T his bud get was s p lit among the p artic ip ating agenc ies b as ed upo n level o f imp ac ts exp ec ted for eac h agency’s
d efined ac tivities . T hese financial obligatio ns and all assoc iated res p o ns ib ilities o f each agenc y are outlined in the
attac hed Memo rand um of Und ers tanding.
R ec o mmend ed b y:
John Mura
G eneral Manager/C EO
R espec tfully s ubmitted:
S teven Nix, P.E.
Direc tor of Engineering and O p erations
East Valley Water Dis trict’s c o ntributio n to the Was h P lan HC P for maintenance ac tivities whic h o c cur at P lant
125 was determined to b e $51,792. T he c o vered ac tivity at this s ite would be limited to ac c es s road and site
maintenance.
AGE N C Y ID E ALS AN D E N DE AVO R S:
Id eals and Endeavor I - Enc o urage Inno vative Investments To P romote S ustainab le Benefits
(B) - Manage and id entify metho d s to cons erve natural res ources
R E VIE W B Y O T HE R S :
T his agenda item was reviewed b y Legal C ouns el.
F IS C AL IMPAC T :
T his item was inc luded in the C apital Improvement P rogram b udget for F isc al Year 2016/17.
ATTAC H M E NTS:
Description Type
M O U Backup Material
RECORDING REQUESTED BY ]
Martha Duran ]
AND WHEN RECORDED MAIL TO ]
]
]
Name East Valley Water District ]
Street 31111 Greenspot Road ]
Address Highland, CA 92346 ]
Attn: Engineering Department ]
City & W-2169 ]
State ]
FEE EXEMPT PURSUANT TO GOVERNMENT CODE
SECTION 6103
____________________________________________________________________________________________________
SPACE ABOVE THIS LINE FOR RECORDER’S USE
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete
requirements.)
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property
hereinafter described:
2. The full name of the owner is East Valley Water District
3. The full address of the owner is 31111 Greenspot Road, Highland CA 92346 San Bernardino County
4. The nature of the interest or estate of the owner is, in fee.
None
(If other than fee, strike “In fee” and insert, for example, “purchaser under contract of purchase, “or lessee”)
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants
in common are:
NAME ADDRESS
East Valley Water District 31111 Greenspot Road, Highland CA 92346
6. A work of improvement on the property hereinafter described was completed on June 09, 2017.The work done was:
Installation of 7,100 Advanced Metering Infrastructure (AMI) and 8 Data Collectors with in the District service area.
7. The name of the contractor, if any, for such work of improvement was_________________________________________
Ferguson Enterprises, Inc. DBA Equarius Waterworks 09/12/2016
(If no contractor for work of improvement as a whole, insert “none” (Date of Contract)
8. The property on which said work of improvement was completed is in the Cities of Highland and San Bernardino in the
County of San Bernardino, State of California, and is described as follows:
Within the East Valley Water District boundaries serving City of San Bernardino, Highland and unincorporated portions of
San Bernardino County, in the Recorders Office of said County.
9. The street address of said property is “None” (If no street address has been difficulty assigned, insert, “none”.)
Date: August 23, 2017
Verification for Individual Owner
________________________________________________________________ Signature of owner or corporate officer of owner named in paragraph 2 or his agent
Ronald L. Coats, Board President
East Valley Water District
VERIFICATION
I, the undersigned, say: I am the Board Secretary the declarant of the foregoing
(“President of “, “Manager of”, “A partner of”, “Owner of”. Etc.)
notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on August 23, , 2017 , at Highland , California. (Date of signature.) (City, where signed.)
________________________________________________________________
(Personal signature of the individual who is swearing that the contents of the
notice of completion are true.)
John Mura, Board Secretary
East Valley Water District