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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 12/13/2017REG ULA R BO A RD MEET IN G December 13, 2017 - 5:30 P M 31111 Greenspot Road, Highland, C A 92346 AG E N D A "In order to comply with legal requirements for posting of agenda, only those items filed with the District C lerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors". C A LL TO O RD ER P LED G E O F A LLEG IA N C E RO LL C A LL O F BO A RD MEMBERS P RESEN TAT IO N S A N D C EREMO N IA L IT EMS Cram Elementary Choir Student Performance P U B L I C C O MME N T S Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the C hairman of the Board. Under the State of C alifornia Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. T he matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. AGE N D A - T his agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. 1.Approval of Agenda 2.AP P RO VAL O F C ON SE N T C AL E N D AR All matters listed under the C onsent C alendar are considered by the Board of Directors to be routine and will be enacted in one motion. T here will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the C onsent C alendar. a.October 11, 2017 regular meeting minutes b.November 8, 2017 regular meeting minutes c.November 16, 2017 special board meeting minutes d.October 2017 Disbursements: A ccounts payable disbursements for the period include check numbers 251035 through 251228, bank drafts, and A C H Payments in the amount of $2,311,144.98 and $338,948.65 for payroll. e.Financial Statements for O ctober 2017 f.Directors' fees and expenses for November 2017 I N F ORMAT I ON AL I T E MS 3.2017 Top Inland Empire Workplaces Program D I SC U SSI O N AN D P OS SI B L E AC T I O N I T E MS 4.Consider contract for Water & Sewer System Master Plan Updates 5.Approve Board Reorganization a. Elect official officers for the positions of Board President, Vice President b. Appointment of General Manager, C hief Financial O fficer and Board Secretary c. Set the time, day and place for holding meetings RE P O RT S 6.Board of Directors' Reports 7.General Manager/C EO Report 8.Legal C ounsel Report 9.Board of Directors' Comments AD J O U RN P LEAS E NO T E: Materials related to an item on this agenda s ub mitted to the Board after dis trib utio n of the agend a pac ket are available for p ublic ins p ectio n in the Dis tric t's o ffice lo cated at 31111 G reens pot R d., Highland, during no rmal b usines s hours . Also, s uc h d o cuments are available o n the Dis tric t's web s ite at www.eas tvalley.o rg sub ject to s taff's ab ility to post the d o cuments b efo re the meeting. P urs uant to G overnment C o d e S ec tion 54954.2(a), any reques t fo r a d is ab ility-related mo dific ation or ac commod ation, inc luding auxiliary aids or s ervic es , that is s ought in order to participate in the abo ve- agendized p ublic meeting s hould b e d irected to the Dis tric t C lerk at (909) 885-4900 at leas t 72 hours prior to said meeting. 1 Minutes 10/11/2017 smg Draft Pending Approval EAST VALLEY WATER DISTRICT October 11, 2017 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 4:30 p.m. PRESENT: Directors: Carrillo, Coats, Morales, Shelton, Smith ABSENT: None STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Steve Nix, Director of Engineering and Operations; Justine Hendricksen, District Clerk; Shayla Gerber, Administrative Assistant LEGAL COUNSEL: Marty Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Coats declared the public participation section of the meeting open at 4:30 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Shelton-Carrillo) that the October 11, 2017 agenda be approved as submitted. CLOSED SESSION The Board entered into Closed Session at 4:31 p.m. as provided in the Ralph M. Brown Act Government Code Section 54956.9(d)(1) and 54956.9(d)(4) to discuss the item(s) listed on the agenda. THE BOARD RECONVENED THE MEETING AT 5:30 P.M. Mr. Nix led the flag salute. 2 Minutes 10/11/2017 smg ROLL CALL PRESENT: Directors: Carrillo, Coats, Morales, Shelton, Smith ABSENT: None ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #2: No reportable action taken. With respect to Item #3: No reportable action taken. With respect to Item #4: No reportable action taken. PRESENTATIONS AND CEREMONIAL ITEMS • INTRODUCTION OF ROXANA MORALES, PUBLIC AFFAIRS REPRESENTATIVE The General Manager/CEO introduced Roxana Morales, the District’s recently hired employee to the Board. PUBLIC COMMENTS Chairman Coats declared the public participation section of the meeting open at 5 :32 p.m. There being no written or verbal comments, the public participation section was closed. APPROVE THE SEPTEMBER 13, 2017 REGULAR BOARD MEETING MINUTES M/S/C (Shelton-Smith) that the Board approve the September 13, 2017 regular board meeting minutes as submitted. DIRECTORS’ FEES AND EXPENSES FOR SEPTEMBER 2017 M/S/C (Shelton-Smith) that the Board approve the Directors’ fees and expenses for September 2017 as submitted. REVIEW AND APPROVE DRAFT COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2017 The Chief Financial Officer gave a brief overview of the Comprehensive Annual Financial Report (CAFR); he discussed highlights of the CAFR, including: a prior year comparison, financial condition, capital asset condition, debt service coverage and FY 2016-2017 expenditures. The Chief Financial Officer responded to questions and comments from the Board. 3 Minutes 10/11/2017 smg M/S/C (Morales-Smith) that the Board approve the Comprehensive Annual Financial Report and audit reports for the year ended June 30, 2017. REVIEW AND APPROVE THE UPDATED PURCHASING/PROCUREMENT POLICY 7.1 The Chief Financial Officer reviewed the proposed amendments to the District’s Purchasing/Procurement Policy and recommended that Board approve the proposed changes. The Chief Financial Officer addressed a number of comments and questions from the Board regarding the updated policy. M/S/C (Smith-Carrillo) that the Board approve the updated Purchasing/Procurement Policy 7.1. ADOPT RESOLUTION 2017.15 IMAGINE A DAY WITHOUT WATER The Public Affairs/Conservation Manager provided information to the Board regarding a national event “Imagine a Day Without Water”; she gave details of the event and stated that it provides opportunities for discussion with the public; the event would be held at two locations on October 12: Rio Ranch Market in San Bernardino and the YMCA in Highland. She stated that staff would be handing out empty water bottles and help the community understand a day without water. M/S/C (Morales-Shelton) that the Board adopt Resolution 2017.15 recognizing the District’s participation in Imagine a Day Without Water. APPROVE RECOMMENDATION BY STAFF REGARDING WATER QUALITY UPDATE The General Manager/CEO stated that with the recent water quality issue, it is important for the community to know what actions were taken to address the issue. The Director of Engineering and Operations provided information regarding the District’s exceedance of Total Trihalomethane (TTHM) and the steps the District has taken to address the issue. Vice Chairman Carrillo commended staff on the outreach efforts provided to the community concerning the water quality issue, and requested that the Chairman review outgoing information before it is sent to the public. M/S/C (Shelton-Carrillo) that the Board determine that the Total Trihalomethanes (TTHM) exceedance at Plant 134 has been addressed and direct staff to provide an update to the public. 4 Minutes 10/11/2017 smg BOARD OF DIRECTORS’ REPORTS Director Morales reported on the following: on October 5 he met with the General Manager/CEO where he received updates on the Sterling Natural Resource Center and District Operations; on October 6 he was the moderator for the Association of California Water Agencies (ACWA) Region 9/10 Prado Dam tour; and on October 10 he attended, with the General Manager/CEO and Chairman, an open house for Supervisor Ramos where they gave an update on the Sterling Natural Resource Center. Director Shelton reported on the following: on October 6 she attended ACWA Region 9/10 Prado Dam tour; and on October 10 she attended the Water Conservation Committee meeting where they discussed the governor’s lift on the conservation emergency. Director Smith reported on the following: on October 10 he attended the Water Conservation Committee meeting where he received an update on ratepayers conservation usage; and he attended the WEFTEC Annual Conference on September 30 to October 3. Vice Chairman Carrillo reported that he attended the WEFTEC Annual Conference from September 30 to October 3 where he received information on wastewater treatment technologies. Chairman Coats reported on the following: on October 3 he attended the San Bernardino Valley Municipal Water District meeting where they adopted a resolution pertaining to the California WaterFix; and on October 6 he attended ACWA Region 9/10 Prado Dam tour. Information only. GENERAL MANAGER/CEO REPORT The General Manager/CEO reported on the following: last week he attended the WEFTEC Annual Conference with Vice Chairman Carrillo and Director Smith; on October 11 he held a Strategic Planning meeting with staff; and on October 12 the District will be holding its second CPR/First Aid training session for staff. The General Manager/CEO congratulated Mr. Steve Nix on his retirement and thanked him for his time and efforts at the District. The General Manager/CEO informed the Board of upcoming meetings and events: • October 12 – “A Day Without Water” event at two locations within the District • October 16 @ 6:00 p.m. – Association of San Bernardino County Special Districts meeting hosted by the District • October 26 @ 11:30 a.m. – “Jack-o-Lanterns for Jackets” jacket drive for Hunt Elementary School hosted by the Employee Events Association • October 26 @ 5:30 p.m. – Special board meeting for Strategic Planning 5 Minutes 10/11/2017 smg Information only. LEGAL COUNSEL REPORT No report at this time. BOARD OF DIRECTORS’ COMMENTS Director Morales stated that he always receives two questions from customers regarding the District: is the drought over and when will the Sterling Natural Resource Center open. Director Morales thanked Mr. Nix for his service to the community and stated that his positive impact was felt throughout the organization. Vice Chairman Carrillo echoed Director Morales’ comments regarding Mr. Nix and wished him good luck. Chairman Coats concurred with Director Morales and Vice Chairman Carrillo’s comments to Mr. Nix, and adjourned the meeting with the following statement: “Help ensure your water future by supporting the Sterling Natural Resource Center”. Information only. ADJOURN The meeting adjourned at 6:47 p.m. ___________________________ Ronald L. Coats, Board President __________________________ John Mura, Secretary 1 Minutes 11/8/2017 smg Draft pending approval EAST VALLEY WATER DISTRICT November 8, 2017 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 4:30 p.m. PRESENT: Directors: Coats, Morales, Shelton, Smith ABSENT: Director Carrillo STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Kelly Malloy, Public Affairs/Conservation Manager; Justine Hendricksen, District Clerk; Shayla Gerber, Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Coats declared the public participation section of the meeting open at 4:30 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Morales-Shelton) that the November 8, 2017 agenda be approved as submitted. CLOSED SESSION The Board entered into Closed Session at 4:31 p.m. as provided in the Ralph M. Brown Act Government Code Section 54956.9(d)(1) and 54956.9(d)(4) to discuss the item(s) listed on the agenda. THE BOARD RECONVENED THE MEETING AT 5:30 P.M. Mr. M ura led the flag salute. 2 Minutes 11/8/2017 smg ROLL CALL PRESENT: Directors: Coats, Morales, Shelton, Smith ABSENT: Director Carrillo ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #2: No reportable action taken. With respect to Item #3: Legal counsel reported that a verdict was reached in favor of East Valley Water District in the San Bernardino Superior Court case regarding Mr. Kovach with an 11 to 1 vote by the jury, and the matter is now resolved. With respect to Item #4: This agenda item was not discussed. PUBLIC COMMENTS Chairman Coats declared the public participation section of the meeting open at 5 :32 p.m. There being no written or verbal comments, the public participation section was closed. APPROVE THE OCTOBER 25, 2017 REGULAR BOARD MEETING MINUTES M/S/C (Smith-Morales) that the Board approve the October 25, 2017 regular board meeting minutes as submitted. APPROVE THE OCTOBER 26, 2017 SPECIAL BOARD MEETING MINUTES M/S/C (Smith-Morales) that the Board approve the October 26, 2017 special board meeting minutes as submitted. DIRECTORS’ FEES AND EXPENSES FOR OCTOBER 2017 M/S/C (Shelton-Morales) that the Board approve the Directors’ fees and expenses for October 2017 as submitted. UPDATE ON POTENTIAL 2018 WATER BONDS The Public Affairs/Conservation Manager gave a brief overview on two water bonds that may potentially be placed on the 2018 primary ballot; she stated that having two water bonds on the ballot could be confusing to voters and that there is a possibility that the two may merge into one to avoid conflict and confusion. Information only. 3 Minutes 11/8/2017 smg FY 2017-18 1st QUARTER BUDGET REVIEW The Chief Financial Officer provided the Board with an overview of the 1st Quarter Budget. He reviewed the following items: Operating Budget, Program Summaries of each department, Capital Budget and proposed amendments to the budget. M/S/C (Morales-Smith) that the Board approve amendments to the FY 2017-18 Operating and Capital Budget. BOARD OF DIRECTORS’ REPORTS Director Shelton reported that on October 26 she attended the Strategic Planning special board meeting. Director Smith reported on the following: on October 26 he attended the special board meeting where they discussed Strategic Planning; on October 28 he attended the Highland Chamber of Commerce “Discover Highland” event; and on November 8 he attended the San Bernardino Valley Water Conservation Water Conservation District meeting. Director Morales reported on the following: on October 26 he attended the special board meeting where they discussed Strategic Planning and he attended the City of San Bernardino Municipal Water Department special board meeting where they discussed closed session items; on November 1 he attended the City of San Bernardino Council meeting where the discussed the strategic plan; and on November 6 he attended the Association of California Water Agencies Region 9 meeting where they discussed upcoming events. Chairman Coats reported on the following: on October 26 he attended the special board meeting where they discussed Strategic Planning; on November 2, 6, and 8 he attended the ongoing court trial of Kovach versus East Valley Water District; and on November 11 he attended the San Bernardino Valley Municipal Water District meeting. Information only. GENERAL MANAGER/CEO REPORT The General Manager/CEO reported that the District held a Strategic Planning Session with the Board on October 26 and announced that the next session will be held on December 12 at 5:30 p.m. The General Manager/CEO informed the Board of upcoming meetings and events: • November 10 – District closed in observance of Veteran’s Day • November 15 – North Fork Water Company Legal Ad-Hoc Committee meeting • November 16 @ 11:30 a.m. – Employee luncheon and canned food drive • November 16 @ 5:30 p.m. – Special Board Meeting – Board Communication Training 4 Minutes 11/8/2017 smg • November 22 and December 27 Regular Board meetings are canceled • November 27 @ 2:30 p.m. – Engineering & Operations Committee meeting • November 27 @ 4:00 p.m. – Finance & Human Resources Committee meeting (rescheduled from November 28 cancellation) Information only. LEGAL COUNSEL REPORT Legal Counsel provided a brief comment regarding the Kovach court case, and extended his appreciation to staff for assembling the voluminous amount of documents required for the case; he thanked the Human Resources/Safety Risk Manager and the Chief Financial Officer for their assistance on the case; and he thanked Marty Cihigoyenetche for his help with legal preparation and research. BOARD OF DIRECTORS’ COMMENTS Director Smith stated that he’s received positive comments from the community regarding the responsiveness to billing questions from the District’s customer service department. Director Shelton wished everyone a happy Thanksgiving holiday. Director Morales thanked the Chief Financial Officer and staff for their work on the CAFR which was submitted for the Award of Excellence; he is pleased that the Leadership Academy is continuing a new session; he is looking forward to the selection of a new Director of Engineering and Operations; he appreciates the District’s participation at Arroyo Verde’s Career Day; and he thanked everyone that participated and attended the Discover Highland event. Chairman Coats thanked staff for their participation with Discover Highland Night and adjourned the meeting with the following statement: “Help ensure your water future by supporting the Sterling Natural Resource Center”. Information only. ADJOURN The meeting adjourned at 6:28 p.m. ___________________________ Ronald L. Coats, Board President __________________________ John Mura, Secretary 1 Minutes 11/16/2017 smg Draft pending approval EAST VALLEY WATER DISTRICT November 16, 2017 SPECIAL BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. PRESENT: Directors: Carrillo, Coats, Shelton, Smith ABSENT: Director Morales STAFF: John Mura, General Manager/CEO; Kelly Malloy, Public Affairs/Conservation Manager; Justine Hendricksen, District Clerk; Shayla Gerber, Administrative Assistant LEGAL COUNSEL: None GUEST(s): Representatives from Idea Hall PUBLIC COMMENTS Chairman Coats declared the public participation section of the meeting open at 5 :30 p.m. There being no written or verbal comments, the public participation section was closed. Ms. Malloy led the flag salute. BOARD COMMUNICATION TRAINING Idea Hall consultants provided a presentation, “The Bridge: Delivering Key Messages Effectively”, the final session in a series of ongoing board communication training. The topics covered in the presentation included: what key messaging is and why is it needed, the art of bridging, and an overview of the District’s key messaging. The Board was given an exercise where they practiced bridging techniques on camera using two scenarios. The videos were played back and Idea Hall consultants critiqued their mock interviews and presented each board member with bridging tips and techniques. Information only. GENERAL MANAGER/CEO REPORT No report at this time. LEGAL COUNSEL REPORT 2 Minutes 11/16/2017 smg Legal counsel was not in attendance. BOARD OF DIRECTORS’ COMMENTS No report at this time. ADJOURN The meeting adjourned at 7:27 p.m. ___________________________ Ronald L. Coats, Board President __________________________ John Mura, Secretary B OAR D AG E N D A S TAF F R E P O RT Agenda Item #2.d. Meeting Date: Dec ember 13, 2017 C ons ent Item To: G overning Board Memb ers From: G eneral Manager/C E O S ubject: O c to b er 2017 Dis b ursements : Ac counts p ayab le dis bursements for the p eriod includ e c heck numbers 251035 through 251228, bank drafts , and AC H P ayments in the amo unt of $2,311,144.98 and $338,948.65 for p ayro ll. R E COMME N D AT IO N: S taff rec o mmend s that the Board of Direc tors review and appro ve the Dis tric t’s exp ens e dis b ursements for the perio d O c tober 1, 2017 thro ugh O c tober 31, 2017 in the amount o f $2,650,093.63. B AC KG R O UN D / AN ALYS IS : In the c o ntinued effort to b e fis c ally trans parent, the payment register fo r sup p lies, materials , servic es , and p ayro ll fo r O c tober 2017 is attac hed for review and app ro val. T his p ro ces s provides the Board and the public an o p p o rtunity to review the expens es of the Dis tric t. Acc o unts P ayab le is proc es sed weekly, while p ayro ll is p roc es s ed b i-weekly. I nfo rmatio n to jus tify each expend iture is available through the F inance Department. Ac counts p ayab le dis b urs ements fo r the perio d inc lude c hec k numbers 251035 through 251228, b ank drafts, and AC H P ayments in the amount of $2,311,144.98 and $338,948.65 for payroll. S ignific ant exp enses greater than or equal to $40,000 are further explained b elo w: R ec o mmend ed b y: John Mura G eneral Manager/C EO R espec tfully s ubmitted: Brian Tomp kins C hief F inancial O fficer AGE N C Y ID E ALS AN D E N DE AVO R S: Ideals and End eavo r I I - Maintain An Environment C o mmitted To Elevated P ublic S ervic e (E) - P rac tic e trans p arent & ac countable fis c al management R E VIE W B Y O T HE R S : T his agend a item has been reviewed b y the F inanc e Department. F IS CAL IMPAC T Sufficient funds have been budgeted in the adopted F Y 2017-18 B udget. ATTAC H M E NTS: Description Type October 2017 P ayment Register Backup Material PAYMENT REGISTER OCTOBER 1, 2017 - OCTOBER 31, 2017 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 10/4/2017 251035 OSCAR OCAMPO 92.20 10/4/2017 251036 LINH T PHAM 81.05 10/4/2017 251037 ARMIDA PORTILLO 169.76 10/4/2017 251038 VERONICA VELEZ 618.50 10/4/2017 251039 DANIEL STRONG 600.00 10/4/2017 251041 Sheryl Collins 100.00 10/4/2017 251042 SHERI BARDIN 150.00 10/4/2017 251043 AFFORDABLE AUTO SERVICE, RAHIB ELAWAR 160.00 10/4/2017 251044 AIR RESOURCES BOARD 1,935.00 10/4/2017 251045 ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP) 1,127.00 10/4/2017 251046 ASBCSD 210.00 10/4/2017 251047 AUTO ZONE 4.83 10/4/2017 251048 BURGESS MOVING & STORAGE 899.64 10/4/2017 251049 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 510.48 10/4/2017 251050 CITY OF HIGHLAND 5,940.00 10/4/2017 251051 COLONIAL LIFE, PREMIUM 848.38 10/4/2017 251052 COMPUTERIZED EMBROIDERY COMPANY, INC 73.54 10/4/2017 251053 COVERALL NORTH AMERICA INC. 1,774.00 10/4/2017 251054 CSR AIR CONDITIONING & HEATING 1,370.00 10/4/2017 251055 CULLIGAN OF ONTARIO 50.00 10/4/2017 251056 DANIELS TIRE SERVICE, INC 273.73 10/4/2017 251057 DIRECTV 242.97 10/4/2017 251058 EVERSOFT, INC 197.86 10/4/2017 251059 EXPERIAN 210.64 10/4/2017 251060 EYE MED VISION CARE 1,165.20 10/4/2017 251061 FASTENAL COMPANY 21.11 10/4/2017 251062 FLEET MANAGEMENT DEPARTMENT 333.90 10/4/2017 251063 GARY YOUNG 547.98 10/4/2017 251064 HATFIELD BUICK 444.52 10/4/2017 251065 HENRY SOWLE 547.98 10/4/2017 251066 JORGE M ACOSTA, JR AUTOMOTIVE 204.59 10/4/2017 251067 K & L HARDWARE 83.23 10/4/2017 251068 L D KING ENGINEERING CO INC 2,615.00 10/4/2017 251069 LIEBERT CASSIDY WHITMORE LCW 35.00 10/4/2017 251070 MC CROMETER INC 5,285.35 10/4/2017 251071 MICHAEL REARDON 464.78 10/4/2017 251072 PILAR ONATE 4,500.00 10/4/2017 251073 PULLTARPS MANUFACTURING 95.28 10/4/2017 251074 REDLANDS OFFICE CLEANING SOLUTIONS 800.00 10/4/2017 251075 SCHNEIDER ELECTRIC USA, INC 3,073.03 10/4/2017 251076 SCN, SECURITY COMMUNICATION NETWORK, INC 105.00 10/4/2017 251077 SO CAL GAS 79.50 10/4/2017 251078 STAPLES BUSINESS ADVANTAGE 522.91 10/4/2017 251079 SUMMIT FIRE PROTECTION, INC 820.00 PAYMENT REGISTER OCTOBER 1, 2017 - OCTOBER 31, 2017 Page 1 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 10/4/2017 251080 VALLEY OFFICE EQUIPMENT 65.26 10/4/2017 251081 YARDLEY ORGILL CO. INC. YO FIRE 121.76 10/10/2017 251082 ROSS MERRITT 600.00 10/11/2017 251083 CHARLENE EDWARDS 24.53 10/11/2017 251084 VERONICA MARTINEZ 67.91 10/11/2017 251085 JOE VINEYARD 108.58 10/11/2017 251086 RUBEN JACOBO 44.16 10/11/2017 251087 KRISTEN JONES 426.87 10/11/2017 251088 DAVID D ULLERY 33.24 10/11/2017 251089 JESSICA RAMIREZ 59.68 10/11/2017 251090 CAYMAN CONSTRUCTION 641.60 10/11/2017 251091 CULP CONSTRUCTION COMPANY 1,307.87 10/11/2017 251092 PRIMUS CONTRACTING GROUP, INC. 1,606.93 10/11/2017 251093 AMS PAVING INC 1,800.00 10/11/2017 251094 DUKE PARTNERS II, LLC 39.25 10/11/2017 251095 AMAZON.COM, LLC 5,853.53 10/11/2017 251096 ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP) 1,190.25 10/11/2017 251097 BARRY'S SECURITY SERVICES, INC 1,259.00 10/11/2017 251098 CDW GOVERNMENT 136.87 10/11/2017 251099 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 3,365.88 10/11/2017 251100 COMPUTERIZED EMBROIDERY COMPANY, INC 267.54 10/11/2017 251101 COUNTY OF SAN BERNARDINO/TAX COLLECTOR 540.81 10/11/2017 251102 HACH COMPANY 155.55 10/11/2017 251103 HATFIELD BUICK 37.23 10/11/2017 251104 INLAND WATER WORKS SUPPLY CO 142.56 10/11/2017 251105 NORTH FORK WATER CO 47.15 10/11/2017 251106 PATTON'S SALES CORP 148.61 10/11/2017 251107 SAFETY KLEEN CORP 203.00 10/11/2017 251108 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 10,708.24 10/11/2017 251109 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 10,502.62 10/11/2017 251110 SOUTHERN CALIF OCCUPATIONAL HEALTH SERVICES 525.00 10/11/2017 251111 SWRCB-DWOCP 120.00 10/11/2017 251112 SWRCB-DWOCP 105.00 10/11/2017 251113 TYLER TECHNOLGIES 4,057.23 10/11/2017 251114 UNITED PARCEL SERVICE, INC. 41.51 10/11/2017 251115 VALERO MARKETING & SUPPLY COMP 9,281.21 10/16/2017 251116 GWEN MARLOWE CATERING 1,521.45 10/18/2017 251117 LESLIE TANKERSLEY 61.80 10/18/2017 251118 LILLIAN HERRERA 150.00 10/18/2017 251119 DANIELLE CRAWFORD 300.00 10/18/2017 251120 GENE REED 200.00 10/18/2017 251121 JONATHAN REID 144.99 10/18/2017 251122 KHANH LA 200.00 10/18/2017 251123 KIWANIS CLUB OF REDLANDS 650.00 10/18/2017 251124 Rachelle Luna 442.50 10/18/2017 251125 NORTH FORK WATER CO 47.15 10/18/2017 251126 ACWA, ASSOC OF CALIF WATER AGENCIES 23,800.00 10/18/2017 251127 ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP) 1,207.50 10/18/2017 251128 AT&T 49.55 10/18/2017 251129 BOARD OF WATER COMMISSIONERS 197,120.00 10/18/2017 251130 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 511.78 10/18/2017 251131 CALGON CARBON CORPORATION 269.38 10/18/2017 251132 CHEM-TECH INTERNATIONAL INC 1,398.80 PAYMENT REGISTER OCTOBER 1, 2017 - OCTOBER 31, 2017 Page 2 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 10/18/2017 251133 CINTAS CORPORATION 1,229.96 10/18/2017 251135 CSR AIR CONDITIONING & HEATING 571.87 10/18/2017 251136 FIELDMAN, ROLAPP & ASSOCIATES 990.00 10/18/2017 251137 FIRST CHOICE SERVICES 591.08 10/18/2017 251138 FRONTIER COMMUNICATIONS 668.24 10/18/2017 251139 GOVERNMENT FINANCE OFFICERS ASSOCIATION 150.00 10/18/2017 251140 HATFIELD BUICK 390.02 10/18/2017 251141 INLAND DESERT SECURITY & COMMUNICATIONS, INC 606.20 10/18/2017 251142 INLAND WATER WORKS SUPPLY CO 2,609.71 10/18/2017 251143 K & L HARDWARE 8.06 10/18/2017 251144 KONICA MINOLTA 1,406.37 10/18/2017 251145 MANUEL DURAZO 139.94 10/18/2017 251146 NAPA AUTO PARTS 32.28 10/18/2017 251147 NEOFUNDS BY NEOPOST 500.00 10/18/2017 251148 PATTON'S SALES CORP 116.29 10/18/2017 251149 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 722,670.73 10/18/2017 251150 SO CAL GAS 15.29 10/18/2017 251151 SOUTHERN CALIFORNIA EDISON COMPANY 177,275.41 10/18/2017 251152 STAPLES BUSINESS ADVANTAGE 118.22 10/18/2017 251153 THE NYHART COMPANY 6,200.00 10/18/2017 251154 U.S. BANCORP SERVICE CENTER 16,816.63 10/18/2017 251158 WESTERN WATER WORKS SUPPLY CO., INC 249.00 10/18/2017 251159 YARDLEY ORGILL CO. INC. YO FIRE 1,897.12 10/19/2017 251160 FOREVER DIAMONDS FLOWERS 140.00 10/26/2017 251161 ANTONIO PERALES 117.29 10/26/2017 251162 WILLIAM HEISER 81.68 10/26/2017 251163 YVONNE SALAZAR 94.05 10/26/2017 251165 KRISTEN CONTRERAS 5.07 10/26/2017 251166 JORGE A ALVAREZ 8.99 10/26/2017 251167 FDC FINANCIAL CORP 135.73 10/26/2017 251168 MINERVA CHAVEZ 3.76 10/26/2017 251169 ALICIA MILLER 75.90 10/26/2017 251170 ISELA HURTADO 1.24 10/26/2017 251171 YESENIA ESQUIVEL 34.70 10/26/2017 251172 MICAELA VILLAGRAN 27.54 10/26/2017 251173 CANDELARIA & JORGE TORRES 268.48 10/26/2017 251174 CANDELARIA & JORGE TORRES 48.92 10/26/2017 251175 DAWN VO 56.16 10/26/2017 251176 TIMBER ANDRAWIS 95.81 10/26/2017 251177 VICTOR BEGAZO 119.68 10/26/2017 251178 JI HYUN KIM 100.00 10/26/2017 251179 ALLESSONDRA HENRY 41.01 10/26/2017 251180 MARTHA A ROJAS 50.54 10/26/2017 251181 ADVANCED INDUSTRIAL SOLUTIONS, INC. 840.00 10/26/2017 251182 AIR CHIEF, INC. 372.72 10/26/2017 251183 ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP) 796.38 10/26/2017 251184 BAVCO APPARATUS AND VALVE CO. 399.70 10/26/2017 251185 BORDERLAN CYBER SECURITY 639.25 10/26/2017 251186 BRADEN HEYWOOD DBA GENESIS INDUSTRIAL SUPPLY 347.82 10/26/2017 251187 BURGESS MOVING & STORAGE 899.64 10/26/2017 251188 CALGON CARBON CORPORATION 269.38 10/26/2017 251189 CAROLYN JEAN HARSHMAN / EMERGENCY PLANNING CONSULTANTS 500.00 PAYMENT REGISTER OCTOBER 1, 2017 - OCTOBER 31, 2017 Page 3 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 10/26/2017 251190 CITY OF HIGHLAND 405.00 10/26/2017 251191 CITY OF SAN BERNARDINO MUNICIPAL WATER DEPT (TRUNK CHARGES) 58,162.20 10/26/2017 251192 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 2,804.90 10/26/2017 251193 CSMFO, CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS 300.00 10/26/2017 251194 DANIELS TIRE SERVICE, INC 984.83 10/26/2017 251195 FAST SIGNS SAN BERNARDINO 3,140.64 10/26/2017 251196 GOLDEN BELL PRODUCTS, INC 40,656.00 10/26/2017 251197 HONEYWELL BUILDING SOLUTIONS 16,571.26 10/26/2017 251198 HUB CONSTRUCTION SPECIALTIES 271.92 10/26/2017 251199 K & L HARDWARE 76.44 10/26/2017 251200 METROPOLITAN LIFE INS CO 150.87 10/26/2017 251201 NAPA AUTO PARTS 29.58 10/26/2017 251202 NATIONAL AUTO FLEET GROUP, CHEVROLET OF 102,622.44 10/26/2017 251203 NATIONAL CONSTRUCTION RENTALS 158.49 10/26/2017 251204 PATTON'S SALES CORP 15.55 10/26/2017 251205 PETTY CASH 259.27 10/26/2017 251206 PHOENIX LIFE INSURANCE COMPANY 66.74 10/26/2017 251207 SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT 875.00 10/26/2017 251208 STAPLES BUSINESS ADVANTAGE 525.42 10/26/2017 251209 SWRCB-DWOCP 105.00 10/26/2017 251210 SWRCB-DWOCP 120.00 10/26/2017 251211 TYLER TECHNOLGIES 440.00 10/26/2017 251212 WILLDAN FINANCIAL SERVICES 1,000.00 10/31/2017 251219 HIGHLAND 330 LLC 45.13 10/31/2017 251220 HIGHLAND 330 LLC 136.19 10/31/2017 251221 RICKEY K KLOPFER 23.06 10/31/2017 251222 HEIDI JACKSON 75.67 10/31/2017 251223 NILTON ANAYA 173.22 10/31/2017 251224 1ST CAPITAL HOME INVESTMENTS LLC 87.32 10/31/2017 251225 INLAND COUNTIES ASSOCIATION OF PARALEGALS 150.00 10/31/2017 251226 TORRI CRAWFORD 705.50 10/31/2017 251227 CAROL CROWLEY 761.00 10/31/2017 251228 PHILIP TILDEN 20.94 BANK DRAFTS 10/3/2017 DFT0002341 PayNearMe, Inc. 97.51 10/3/2017 DFT0002344 MERCHANT BANKCD 273.93 10/4/2017 DFT0002326 CALPERS/ DEFERRED COMPENSATION 28,836.59 10/4/2017 DFT0002327 CALPERS/ MEDICAL 85,516.65 10/4/2017 DFT0002328 CALPERS/ RETIREMENT 230.02 10/4/2017 DFT0002329 CALPERS/ RETIREMENT 19,487.43 10/4/2017 DFT0002330 CALPERS/ RETIREMENT 2,984.06 10/4/2017 DFT0002331 CALPERS/ RETIREMENT 61.38 10/4/2017 DFT0002332 CALPERS/ RETIREMENT 3,041.46 10/4/2017 DFT0002333 CALPERS/ RETIREMENT 153.05 10/4/2017 DFT0002334 CALPERS/ RETIREMENT 12,865.40 10/4/2017 DFT0002335 CALPERS/ RETIREMENT 824.38 10/4/2017 DFT0002339 STATE DISBURSEMENT UNIT 3,248.97 10/6/2017 DFT0002325 CA SDI Tax 1,858.66 10/6/2017 DFT0002336 Federal Payroll Tax 29,027.16 10/6/2017 DFT0002337 Medicare 7,150.55 PAYMENT REGISTER OCTOBER 1, 2017 - OCTOBER 31, 2017 Page 4 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 10/6/2017 DFT0002338 Social Security 378.02 10/6/2017 DFT0002340 State Payroll Tax 9,874.58 10/10/2017 DFT0002347 TRANSFIRST DISCOUNT 12,906.67 10/11/2017 DFT0002345 FORTE, ACH DIRECT INC, ACH FEES 6,467.45 10/11/2017 DFT0002346 PayNearMe, Inc. 220.89 10/11/2017 DFT0002349 CBB 30.00 10/18/2017 DFT0002351 CALPERS/ DEFERRED COMPENSATION 24,524.42 10/18/2017 DFT0002352 CALPERS/ RETIREMENT 62.31 10/18/2017 DFT0002353 CALPERS/ RETIREMENT 3,193.14 10/18/2017 DFT0002354 CALPERS/ RETIREMENT 12,870.56 10/18/2017 DFT0002355 CALPERS/ RETIREMENT 824.38 10/18/2017 DFT0002356 CALPERS/ RETIREMENT 153.05 10/18/2017 DFT0002357 CALPERS/ RETIREMENT 3,254.56 10/18/2017 DFT0002358 CALPERS/ RETIREMENT 230.02 10/18/2017 DFT0002359 CALPERS/ RETIREMENT 19,494.77 10/18/2017 DFT0002363 STATE DISBURSEMENT UNIT 3,248.97 10/18/2017 DFT0002365 PayNearMe, Inc. 276.61 10/20/2017 DFT0002350 CA SDI Tax 1,885.52 10/20/2017 DFT0002360 Social Security 971.62 10/20/2017 DFT0002361 Medicare 7,712.53 10/20/2017 DFT0002362 State Payroll Tax 10,659.66 10/20/2017 DFT0002364 Federal Payroll Tax 33,332.43 10/23/2017 DFT0002367 CBB 2,548.59 10/26/2017 DFT0002366 PayNearMe, Inc. 236.81 10/27/2017 DFT0002386 Diana Perez 650.00 10/31/2017 DFT0002387 PayNearMe, Inc. 139.30 10/31/2017 DFT0002388 VERIFONE INC 66.00 ACH PAYMENTS 10/4/2017 10003300 ADP, LLC 280.55 10/4/2017 10003301 ADS LLC 1,600.00 10/4/2017 10003302 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC. 960.00 10/4/2017 10003303 APPLIED DIVING SERVICES, INC. 3,600.00 10/4/2017 10003304 BOOT BARN, INC 296.98 10/4/2017 10003305 CALIFORNIA FUELS & LUBRICANTS 873.70 10/4/2017 10003306 CINTAS CORPORATION 609.51 10/4/2017 10003307 CLEARFLY COMMUNATIONS 1,340.27 10/4/2017 10003308 DAN DIETZ 398.73 10/4/2017 10003309 DANGELO CO INC 589.91 10/4/2017 10003310 DAVID HERNANDEZ 360.79 10/4/2017 10003311 EVWD EMPLOYEES EVENTS ASSOC 337.50 10/4/2017 10003312 EZEQUIEL ELECTRIC, INC. 1,265.00 10/4/2017 10003313 FERGUSON ENTERPRISES, INC. 985.44 10/4/2017 10003314 FSA Only/East Valley Water District 1,891.72 10/4/2017 10003315 GARY STURDIVAN 614.90 10/4/2017 10003316 GONZALEZ, QUINTANA & HUNTER, LLC 4,000.00 10/4/2017 10003317 GORDON GRANT 534.34 10/4/2017 10003318 GSSI, INC 1,350.50 10/4/2017 10003319 HAAKER EQUIPMENT COMPANY 481.19 10/4/2017 10003320 INDUSTRIAL RUBBER & SUPPLY 169.61 10/4/2017 10003321 JANA FOX 182.57 10/4/2017 10003322 JC LAW FIRM 50,006.59 10/4/2017 10003323 JONATHAN PEEL 85.00 PAYMENT REGISTER OCTOBER 1, 2017 - OCTOBER 31, 2017 Page 5 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 10/4/2017 10003324 JOSE MILLAN 120.00 10/4/2017 10003325 LINCOLN NATIONAL LIFE INS CO. 1,985.48 10/4/2017 10003326 MERLIN JOHNSON CONSTRUCTION 2,660.32 10/4/2017 10003327 MICHAEL HENDERSON 599.78 10/4/2017 10003328 MILLER SPATIAL SERVICES, LLC 9,775.00 10/4/2017 10003329 MINUTEMAN PRESS OF RANCHO CUCAMONGA 862.75 10/4/2017 10003330 PARKHOUSE TIRE, INC 2,476.12 10/4/2017 10003331 PLUS 1 PERFORMANCE 19.05 10/4/2017 10003332 PRUETTS PRECISION ALIGNMENT 164.00 10/4/2017 10003333 REBECCA KASTEN 700.00 10/4/2017 10003334 SITEONE LANDSCAPE SUPPLY , LLC 91.54 10/4/2017 10003335 THOMAS P ORTON 402.83 10/4/2017 10003336 TROY ALARM, INC. 180.00 10/4/2017 10003337 UNDERGROUND SERVICE ALERT 198.10 10/4/2017 10003338 VULCAN MATERIALS COMPANY 2,618.72 10/4/2017 10003339 WAXIE SANITARY SUPPLY 1,123.74 10/11/2017 10003340 CLIFF'S PEST CONTROL 323.00 10/11/2017 10003341 CLINICAL LAB OF S B 4,064.25 10/11/2017 10003342 EUROFINS EATON ANALYTICAL, INC 500.00 10/11/2017 10003343 EXCEL LANDSCAPE, ICN 3,650.00 10/11/2017 10003344 INFOSEND, INC 36,308.34 10/11/2017 10003345 JC LAW FIRM 10,305.00 10/11/2017 10003346 LEGEND PUMP AND WELL 1,444.00 10/11/2017 10003347 MANAGED HEALTH NETWORK 241.92 10/11/2017 10003348 MUSICK, PEELER & GARRETT LLP 92,719.99 10/11/2017 10003349 PARKHOUSE TIRE, INC 1,203.09 10/11/2017 10003350 PLUMBERS DEPOT INC. 7,637.27 10/11/2017 10003351 PRUETTS PRECISION ALIGNMENT 472.74 10/11/2017 10003352 S & J PLUMBING, INC. 225.00 10/11/2017 10003353 SAFETY COMPLIANCE COMPANY 200.00 10/11/2017 10003354 VERIZON WIRELESS 5,412.57 10/18/2017 10003356 APPLIED DIVING SERVICES, INC. 3,600.00 10/18/2017 10003357 BARRY'S SECURITY SERVICES, INC 1,538.00 10/18/2017 10003358 BERNELL HYDRAULICS 297.24 10/18/2017 10003359 BOOT BARN, INC 86.34 10/18/2017 10003360 CORELOGIC SOLUTIONS INC. 315.00 10/18/2017 10003361 COUNTY OF SAN BERNARDINO, RECORDER- CLERK 1,281.00 10/18/2017 10003362 EVWD EMPLOYEES EVENTS ASSOC 364.50 10/18/2017 10003363 EXCEL LANDSCAPE, ICN 8,550.00 10/18/2017 10003364 EZEQUIEL ELECTRIC, INC. 190.00 10/18/2017 10003365 FILARSKY & WATT LLP 775.00 10/18/2017 10003366 FSA Only/East Valley Water District 1,891.72 10/18/2017 10003367 GSSI, INC 1,262.63 10/18/2017 10003368 HDR ENGINEERING, INC. 24,259.75 10/18/2017 10003369 HIGHLAND AREA CHAMBER 530.00 10/18/2017 10003370 ICMA RETIREMENT CORPORATION 250.00 10/18/2017 10003371 MIKE J. ROQUET CONSTRUCTION INC 27,065.75 10/18/2017 10003372 MUSICK, PEELER & GARRETT LLP 577.50 10/18/2017 10003373 NEOPOST USA INC 366.79 10/18/2017 10003374 NEOPOST USA INC 235.96 10/18/2017 10003375 NETWORK FLEET, INC 124.75 10/18/2017 10003376 OFFICIAL PAYMENTS CORP. 39.10 10/18/2017 10003377 P.A.D. PALM AUTO DETAIL 1,290.00 PAYMENT REGISTER OCTOBER 1, 2017 - OCTOBER 31, 2017 Page 6 of 7 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 10/18/2017 10003378 PACIFIC COAST TOOL & SUPPLY 230.15 10/18/2017 10003379 POWERSTRIDE BATTERY CO. 298.38 10/18/2017 10003380 PROCESS SOLUTIONS, INC 4,175.55 10/18/2017 10003381 SAFETY COMPLIANCE COMPANY 400.00 10/18/2017 10003382 SHRED-IT US JV LLC 113.24 10/18/2017 10003383 THE WINNER INDUSTRIAL SUPPLY INC 3,998.31 10/18/2017 10003384 TROY ALARM, INC. 264.00 10/18/2017 10003385 VULCAN MATERIALS COMPANY 575.53 10/18/2017 10003386 WORTHINGTON PARTNERS, LLC 10,000.00 10/26/2017 10003387 ADP, LLC 278.80 10/26/2017 10003388 AIRGAS, USA LLC 375.78 10/26/2017 10003389 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 1,283.31 10/26/2017 10003390 ASHOK K. DHINGRA, AKD CONSULTING 16,112.49 10/26/2017 10003391 BARRY'S SECURITY SERVICES, INC 1,975.00 10/26/2017 10003392 CARBON ACTIVATED CORP 52,016.00 10/26/2017 10003393 DIAMOND FENCE COMPANY 2,410.00 10/26/2017 10003394 FERGUSON ENTERPRISES, INC. 70.04 10/26/2017 10003395 GSSI, INC 1,480.00 10/26/2017 10003396 INDUSTRIAL RUBBER & SUPPLY 87.37 10/26/2017 10003397 JOHN WITHERS ASSOCIATES 6,000.00 10/26/2017 10003398 JOSE MILLAN 3,320.00 10/26/2017 10003399 LANDS END INC 164.96 10/26/2017 10003400 MC CRAY ENTERPRISES 7,821.40 10/26/2017 10003401 MILLER SPATIAL SERVICES, LLC 4,095.00 10/26/2017 10003402 MINUTEMAN PRESS OF RANCHO CUCAMONGA 700.76 10/26/2017 10003403 PLUS 1 PERFORMANCE 838.60 10/26/2017 10003404 SCHUBERT ENTERPRISES INC 220.00 10/26/2017 10003405 SEASONS AND REASONS, LLC, 3,537.50 10/26/2017 10003406 VULCAN MATERIALS COMPANY 602.50 10/26/2017 10003407 WEST COAST SAFETY SUPPLY CO 2,352.11 10/26/2017 10003408 WESTERN WEATHER GROUP INC 249.00 TOTAL 2,311,144.98$ PAYMENT REGISTER OCTOBER 1, 2017 - OCTOBER 31, 2017 Page 7 of 7 R ec o mmend ed b y: John Mura G eneral Manager/C EO R espec tfully s ubmitted: Brian Tomp kins C hief F inancial To mp kins B OAR D AG E N D A S TAF F R E P O RT Agenda Item #2.e. Meeting Date: Dec ember 13, 2017 C ons ent Item To: G overning Board Memb ers From: G eneral Manager/C E O S ubject: F inanc ial S tatements fo r O c tober 2017 R E COMME N D AT IO N: S taff rec o mmend s that the Board o f Directors acc ept and file the attac hed financial s tatements as o f, and for the perio d ended, O c tober 31, 2017. B AC KG R O UN D / AN ALYS IS : Inc luded herewith fo r the Board’s review is a summary of Eas t Valley Water Dis trict’s financial res ults , as o f O cto b er 31, 2017. AGE N C Y ID E ALS AN D E N DE AVO R S: Ideals and End eavo r I I - Maintain An Environment C o mmitted To Elevated P ublic S ervic e (E) - P rac tic e trans p arent & ac countable fis c al management R E VIE W B Y O T HE R S : T his agend a item has been reviewed b y the F inanc e Department. F IS CAL IMPAC T T here is no fis cal imp ac t as s oc iated with this agend a item. ATTAC H M E NTS: Description Type October 2017 Financial Statement Mo nthly Backup Material October 2017 Financial Statements Backup Material FINANCIAL STATEMENTS MONTHLY REVIEW OCTOBER 31, 2017 page | 1 FINANCIAL STATEMENTS MONTHLY REVIEW OCTOBER 31, 2017 page | 2 $0 $5 $10 $15 $20 $25 Mi l l i o n s CASH & INVESTMENTS Restricted Unrestricted FINANCIAL STATEMENTS MONTHLY REVIEW OCTOBER 31, 2017 page | 3 FINANCIAL STATEMENTS MONTHLY REVIEW OCTOBER 31, 2017 page | 4 FINANCIAL STATEMENTS MONTHLY REVIEW OCTOBER 31, 2017 page | 5 FINANCIAL STATEMENTS MONTHLY REVIEW OCTOBER 31, 2017 page | 6 WATER WASTEWATER DISTRICT TOTAL Assets: Current Assets: 01 Cash and Cash Equivalents 8,068,849.41$ 2,530,519.94$ 10,599,369.35$ 02 Investments 3,447,558.75 1,895,786.56 5,343,345.31 03 Accounts Receivable, Net 3,699,489.22 257,451.65 3,956,940.87 04 ‐Interest Receivable 5,951.06 3,377.19 9,328.25 14*05 Other Receivables 381,857.82 - 381,857.82 06 Due from other Governments 600,297.13 - 600,297.13 08 Inventory 301,929.59 6,721.16 308,650.75 09 Prepaid Expenses 208,309.45 18,662.53 226,971.98 16,714,242.43 4,712,519.03 21,426,761.46 Non-Current Assets: 10 Restricted Cash and Cash Equivalents 4,089,319.26 751,663.30 4,840,982.56 11 Capital Assets not being Depreciated 18,952,204.20 10,184,067.08 29,136,271.28 13 Capital Assets, Net 109,524,832.38 19,772,695.15 129,297,527.53 132,566,355.84 30,708,425.53 163,274,781.37 Total Assets:149,280,598.27 35,420,944.56 184,701,542.83 Deferred Outflow Of Resources 24*Deferred Charge on Refunding 138,481.81 - 138,481.81 25 Deferred Outflows - Pensions 2,374,775.29 669,809.71 3,044,585.00 151,793,855.37 36,090,754.27 187,884,609.64 Current Liabilities: 22 Accounts Payable and Accrued Expenses 749,974.01 29,959.97 779,933.98 23 Accrued Payroll and Benefits 73.97 - 73.97 15 Customer Service Deposits 1,628,487.65 - 1,628,487.65 16 Construction Advances and Retentions 106,000.00 3,500.00 109,500.00 17 Accrued Interest Payable 414,532.39 54,931.25 469,463.64 18 Current Portion of Compensated Absences 262,722.88 60,915.12 323,638.00 19 Current Portion of Long-Term Debt 2,367,197.52 117,958.00 2,485,155.52 5,528,988.42 267,264.34 5,796,252.76 Non-Current Liabilities: 20 Compensated Absences, less current portion 196,297.72 43,568.31 239,866.03 28 Net Pension Liability 7,819,274.72 2,205,437.28 10,024,712.00 21 Long Term Debt, Less Current Portion 45,516,695.52 4,635,698.29 50,152,393.81 27 Other Liabilities 7,261.71 - 7,261.71 Deferred Inflows Of Resources 26 Deferred Inflows - Pensions 405,103.37 114,260.63 519,364.00 53,944,633.04 6,998,964.51 60,943,597.55 59,473,621.46 7,266,228.85 66,739,850.31 31 Equity 87,542,480.50 28,398,836.77 115,941,317.27 87,542,480.50 28,398,836.77 115,941,317.27 Tot Total Revenue 10,189,088.17 4,603,046.25 14,792,134.42 Tot Total Expense 5,411,334.76 4,177,357.60 9,588,692.36 4,777,753.41 425,688.65 5,203,442.06 92,320,233.91 28,824,525.42 121,144,759.33 151,793,855.37$ 36,090,754.27$ 187,884,609.64$ Unaudited As of October 31, 2017 Combining Schedule of Net Position Total Equity and Current Surplus (Deficit): Total Assets and Deferred Outflows of Resources: Total Current Assets: Total Non-Current Assets: Total Liabilities, Equity and Current Surplus (Deficit): Total Total Beginning Equity: Equity: Revenues Over/Under Expenses Total Current Liabilities: Total Non-Current and Deferred Inflows of Resources: Total Liabilities and Deferred Inflows of Resources: Page 1 of 8 AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 Water Sales 1,423,970.04$ 6,824,218.29$ 14,500,000.00$ -$ -$ -$ 14,500,000.00$ 7,675,781.71$ 42 Meter Charges 746,103.30 2,979,390.56 8,845,000.00 - - - 8,845,000.00 5,865,609.44 43 Penalties 61,726.49 208,675.09 445,500.00 4,244.58 15,613.73 40,000.00 485,500.00 261,211.18 44 Wastewater System Charges - - - 383,190.92 1,587,865.26 4,545,000.00 4,545,000.00 2,957,134.74 45 Wastewater Treatment Charges - - - 720,109.33 2,989,750.98 7,900,000.00 7,900,000.00 4,910,249.02 46 Other Operating Revenue 6,212.99 150,648.34 131,500.00 - 4,750.00 70,000.00 201,500.00 46,101.66 47 Non Operating Revenue 2,818.09 26,155.89 125,000.00 - 5,066.28 22,000.00 147,000.00 115,777.83 48 Gain or Loss on Disposition - - - - - - - - 56 Benefits - - - - - - - - 68 Depreciation - - - - - - - - Revenue Total: 2,240,830.91 10,189,088.17 24,047,000.00 1,107,544.83 4,603,046.25 12,577,000.00 36,624,000.00 21,831,865.58 - - - - - Expense by Category 51 Labor 337,122.02 1,264,791.17 4,768,500.00 101,986.69 355,933.79 1,403,500.00 6,172,000.00 4,551,275.04 56 Benefits 116,739.36 1,037,632.35 2,218,000.00 33,578.38 295,055.29 658,000.00 2,876,000.00 1,543,312.36 63 Contract Services 286,764.23 1,007,491.19 3,413,100.00 821,642.60 3,230,092.21 8,864,900.00 12,278,000.00 8,040,416.60 65 Professional Development 22,748.74 56,294.71 270,300.00 9,611.40 24,036.17 103,700.00 374,000.00 293,669.12 53 Overtime 24,701.88 93,210.61 269,600.00 7,676.72 16,961.19 19,400.00 289,000.00 178,828.20 62 Materials and Supplies 52,980.15 305,644.61 1,120,200.00 19,525.74 36,670.67 121,800.00 1,242,000.00 899,684.72 64 Utilities 212,981.34 644,686.90 2,353,800.00 9,481.86 31,799.15 182,200.00 2,536,000.00 1,859,513.95 52 Temporary Labor 268.80 1,814.40 10,500.00 115.20 777.60 4,500.00 15,000.00 12,408.00 67 Other 6,994.42 178,741.09 260,000.00 2,534.64 75,409.03 111,000.00 371,000.00 116,849.88 54 Standby 2,780.00 10,066.59 38,000.00 280.00 760.00 2,000.00 40,000.00 29,173.41 61 Water Supply 647.15 647.15 801,000.00 - - - 801,000.00 800,352.85 71 -Debt Service 775,506.25 810,313.99 4,002,000.00 109,862.50 109,862.50 313,000.00 4,315,000.00 3,394,823.51 81 -Capital Improvement 3,267.00 30,276.29 3,625,000.00 148,705.73 416,651.16 1,140,000.00 4,765,000.00 4,318,072.55 82 -Capital Outlay 92,360.19 117,769.31 480,000.00 10,262.25 34,042.70 131,000.00 611,000.00 459,187.99 83 -Accounting Income Add back - (148,045.60) - (158,967.98) (450,693.86) - - 598,739.46 Expense Total: 1,935,861.53 5,411,334.76 23,630,000.00 1,116,295.73 4,177,357.60 13,055,000.00 36,685,000.00 27,096,307.64 Total Surplus (Deficit): 304,969.38$ 4,777,753.41$ -$ (8,750.90)$ 425,688.65$ -$ -$ -$ Unaudited Revenue and Expense Budget-to-Actual by Category Month Ended October 31, 2017 WATER WASTEWATER DISTRICT WIDE Page 2 of 8 AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 Water Sales 1,423,970.04$ 6,824,218.29$ 14,500,000.00$ -$ -$ -$ 14,500,000.00$ 7,675,781.71$ 42 Meter Charges 746,103.30 2,979,390.56 8,845,000.00 - - - 8,845,000.00 5,865,609.44 43 Penalties 61,726.49 208,675.09 445,500.00 4,244.58 15,613.73 40,000.00 485,500.00 261,211.18 44 Wastewater System Charges - - - 383,190.92 1,587,865.26 4,545,000.00 4,545,000.00 2,957,134.74 45 Wastewater Treatment Charges - - - 720,109.33 2,989,750.98 7,900,000.00 7,900,000.00 4,910,249.02 46 Other Operating Revenue 6,212.99 150,648.34 131,500.00 - 4,750.00 70,000.00 201,500.00 46,101.66 47 Non Operating Revenue 2,818.09 26,155.89 125,000.00 - 5,066.28 22,000.00 147,000.00 115,777.83 Revenue Total: 2,240,830.91 10,189,088.17 24,047,000.00 1,107,544.83 4,603,046.25 12,577,000.00 36,624,000.00 21,831,865.58 Progra 1000 - Board of Directors 6,531.38 28,587.87 160,300.00 2,799.16 12,205.99 68,700.00 229,000.00 188,206.14 Progra 2000 - General Administration 97,379.02 304,282.29 840,700.00 40,079.18 123,776.05 360,300.00 1,201,000.00 772,941.66 Progra 2100 - Human Resources 25,435.29 269,131.64 591,500.00 10,900.79 114,827.63 253,500.00 845,000.00 461,040.73 Progra 2200 - Public Affairs 18,528.56 91,166.01 414,000.00 19,333.27 90,168.78 414,000.00 828,000.00 646,665.21 Progra 2300 - Conservation 12,439.55 78,531.46 575,000.00 - - - 575,000.00 496,468.54 Progra 3000 - Finance 55,505.82 272,990.29 827,700.00 23,431.96 107,064.30 354,300.00 1,182,000.00 801,945.41 Progra 3200 - Information Technology 37,835.65 192,976.04 674,100.00 16,215.17 82,703.58 288,900.00 963,000.00 687,320.38 Progra 3300 - Customer Service 86,394.87 404,041.92 1,332,600.00 30,704.77 150,076.95 416,400.00 1,749,000.00 1,194,881.13 Progra 3400 - Meter Service 24,110.64 127,092.33 397,000.00 - - - 397,000.00 269,907.67 Progra 4000 - Engineering 53,322.93 267,208.69 1,068,900.00 22,166.02 103,763.86 458,100.00 1,527,000.00 1,156,027.45 Progra 5000 - Water Production 264,313.98 1,027,309.58 4,072,000.00 - - - 4,072,000.00 3,044,690.42 Progra 5100 - Water Treatment 90,991.63 305,133.19 890,000.00 - - - 890,000.00 584,866.81 Progra 5200 - Water Quality 23,016.50 124,640.50 410,000.00 - - - 410,000.00 285,359.50 Progra 6000 - Field Maintenance Administration 21,624.49 63,779.49 198,000.00 1,820.86 13,402.56 22,000.00 220,000.00 142,817.95 Progra 6100 - Water Maintenance 159,505.25 688,562.43 2,021,000.00 - - - 2,021,000.00 1,332,437.57 Progra 6200 - Wastewater Maintenance - - - 811,099.69 3,189,052.04 8,593,000.00 8,593,000.00 5,403,947.96 Progra 7000 - Facilities Maintenance 54,735.40 203,259.56 585,800.00 12,985.67 45,466.04 190,200.00 776,000.00 527,274.40 Progra 7100 - Fleet Maintenance 33,057.13 152,327.48 464,400.00 14,896.69 34,987.32 51,600.00 516,000.00 328,685.20 Progra 8000 - Capital 871,133.44 810,313.99 8,107,000.00 109,862.50 109,862.50 1,584,000.00 9,691,000.00 8,172,084.05 Total Surplus (Deficit):304,969.38$ 4,777,753.41$ -$ (8,750.90)$ 425,688.65$ -$ -$ -$ Revenue and Expense Budget-to-Actual by Program Month Ended October 31, 2017 Unaudited WATER WASTEWATER DISTRICT WIDE Page 3 of 8 AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 Water Sales 1,423,970.04$ 6,824,218.29$ 14,500,000.00$ -$ -$ -$ 14,500,000.00$ 7,675,781.71$ 42 Meter Charges 746,103.30 2,979,390.56 8,845,000.00 - - - 8,845,000.00 5,865,609.44 43 Penalties 61,726.49 208,675.09 445,500.00 4,244.58 15,613.73 40,000.00 485,500.00 261,211.18 44 Wastewater System Charges - - - 383,190.92 1,587,865.26 4,545,000.00 4,545,000.00 2,957,134.74 45 Wastewater Treatment Charges - - - 720,109.33 2,989,750.98 7,900,000.00 7,900,000.00 4,910,249.02 46 Other Operating Revenue 6,212.99 150,648.34 131,500.00 - 4,750.00 70,000.00 201,500.00 46,101.66 47 Non Operating Revenue 2,818.09 26,155.89 125,000.00 - 5,066.28 22,000.00 147,000.00 115,777.83 48 Gain or Loss on Disposition - - - - - - - - 56 Benefits - - - - - - - - 68 Depreciation - - - - - - - Revenue Total: 2,240,830.91 10,189,088.17 24,047,000.00 1,107,544.83 4,603,046.25 12,577,000.00 36,624,000.00 21,831,865.58 Program: 1000 - Board of Directors - - - 51 Labor 4,655.00$ 18,865.00$ 73,500.00$ 1,995.00$ 8,085.00$ 31,500.00$ 105,000.00$ 78,050.00$ 56 Benefits 1,763.93 6,676.57 39,900.00 755.97 2,861.40 17,100.00 57,000.00 47,462.03 62 Materials and Supplies - - 700.00 - - 300.00 1,000.00 1,000.00 63 Contract Services - 226.28 7,700.00 - 96.97 3,300.00 11,000.00 10,676.75 65 Professional Development 112.45 2,820.02 38,500.00 48.19 1,162.62 16,500.00 55,000.00 51,017.36 Program: 1000 - Board of Directors Total: 6,531.38 28,587.87 160,300.00 2,799.16 12,205.99 68,700.00 229,000.00 188,206.14 Program: 2000 - General Administration - - - 51 Labor 22,780.68 87,114.53 340,200.00 9,763.16 37,334.67 145,800.00 486,000.00 361,550.80 53 Overtime 113.34 372.41 - 48.58 159.61 - - (532.02) 56 Benefits 10,168.34 73,845.46 171,500.00 2,703.15 25,017.47 73,500.00 245,000.00 146,137.07 62 Materials and Supplies 258.36 689.44 5,600.00 110.73 295.49 2,400.00 8,000.00 7,015.07 63 Contract Services 46,348.11 108,158.80 242,900.00 19,863.48 46,353.79 104,100.00 347,000.00 192,487.41 64 Utilities 373.87 729.93 2,100.00 160.23 312.83 900.00 3,000.00 1,957.24 65 Professional Development 17,336.32 33,371.72 78,400.00 7,429.85 14,302.19 33,600.00 112,000.00 64,326.09 Program: 2000 - General Administration Total: 97,379.02 304,282.29 840,700.00 40,079.18 123,776.05 360,300.00 1,201,000.00 772,941.66 Program: 2100 - Human Resources - - - - 51 Labor 10,801.27 40,514.28 147,700.00 4,629.13 17,363.30 63,300.00 211,000.00 153,122.42 52 Temporary Labor 268.80 1,814.40 8,400.00 115.20 777.60 3,600.00 12,000.00 9,408.00 53 Overtime 137.34 341.93 2,100.00 58.86 146.54 900.00 3,000.00 2,511.53 56 Benefits 3,761.47 33,433.11 70,000.00 1,611.99 13,813.99 30,000.00 100,000.00 52,752.90 62 Materials and Supplies 13.31 13.31 14,000.00 5.71 5.71 6,000.00 20,000.00 19,980.98 63 Contract Services 2,419.32 13,266.94 62,300.00 1,036.87 5,685.84 26,700.00 89,000.00 70,047.22 64 Utilities 101.58 159.46 700.00 43.53 68.32 300.00 1,000.00 772.22 65 Professional Development 2,018.02 3,633.71 27,300.00 864.86 1,557.30 11,700.00 39,000.00 33,808.99 67 Other 5,914.18 175,954.50 259,000.00 2,534.64 75,409.03 111,000.00 370,000.00 118,636.47 Program: 2100 - Human Resources Total: 25,435.29 269,131.64 591,500.00 10,900.79 114,827.63 253,500.00 845,000.00 461,040.73 Month Ended October 31, 2017 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDE Page 4 of 8 AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Month Ended October 31, 2017 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDE Program: 2200 - Public Affairs - - - - 51 Labor 11,352.09 37,503.57 173,500.00 11,352.08 36,619.71 173,500.00 347,000.00 272,876.72 52 Temporary Labor - - - - - - - - 53 Overtime 363.61 736.53 3,500.00 363.59 736.49 3,500.00 7,000.00 5,526.98 56 Benefits 2,405.53 30,412.86 64,500.00 2,405.07 29,959.36 64,500.00 129,000.00 68,627.78 62 Materials and Supplies 105.50 3,374.14 38,500.00 910.70 4,179.34 38,500.00 77,000.00 69,446.52 63 Contract Services 3,516.62 15,422.30 103,000.00 3,516.62 15,182.27 103,000.00 206,000.00 175,395.43 64 Utilities 73.90 240.96 17,500.00 73.89 240.92 17,500.00 35,000.00 34,518.12 65 Professional Development 711.31 3,475.65 13,500.00 711.32 3,250.69 13,500.00 27,000.00 20,273.66 Program: 2200 - Public Affairs Total: 18,528.56 91,166.01 414,000.00 19,333.27 90,168.78 414,000.00 828,000.00 646,665.21 Program: 2300 - Conservation - - - - 51 Labor 9,032.16 29,727.33 98,000.00 - - - 98,000.00 68,272.67 52 Temporary Labor - - - - - - - - 53 Overtime - - 8,000.00 - - - 8,000.00 8,000.00 56 Benefits 2,196.96 19,298.30 32,000.00 - - - 32,000.00 12,701.70 62 Materials and Supplies 1,138.01 29,288.57 223,000.00 - - - 223,000.00 193,711.43 63 Contract Services - - 187,000.00 - - - 187,000.00 187,000.00 64 Utilities 72.42 217.26 21,000.00 - - - 21,000.00 20,782.74 65 Professional Development - - 6,000.00 - - - 6,000.00 6,000.00 Program: 2300 - Conservation Total: 12,439.55 78,531.46 575,000.00 - - - 575,000.00 496,468.54 Program: 3000 - Finance - - - - 51 Labor 34,378.52 119,758.70 474,600.00 14,664.18 51,255.57 203,400.00 678,000.00 506,985.73 52 Temporary Labor - - - - - - - - 53 Overtime 403.77 1,065.47 7,000.00 173.03 456.60 3,000.00 10,000.00 8,477.93 56 Benefits 9,858.86 90,170.03 200,900.00 4,217.04 38,567.77 86,100.00 287,000.00 158,262.20 62 Materials and Supplies 76.93 1,471.66 7,700.00 32.97 630.71 3,300.00 11,000.00 8,897.63 63 Contract Services 9,372.66 57,444.77 116,200.00 4,016.85 15,112.37 49,800.00 166,000.00 93,442.86 64 Utilities 114.88 539.74 2,800.00 49.23 231.31 1,200.00 4,000.00 3,228.95 65 Professional Development 650.20 1,889.92 17,500.00 278.66 809.97 7,500.00 25,000.00 22,300.11 67 Other 650.00 650.00 1,000.00 - - - 1,000.00 350.00 Program: 3000 - Finance Total: 55,505.82 272,990.29 827,700.00 23,431.96 107,064.30 354,300.00 1,182,000.00 801,945.41 Program: 3200 - Information Technology - - - - 51 Labor 16,056.31 60,021.62 219,100.00 6,881.29 25,723.57 93,900.00 313,000.00 227,254.81 52 Temporary Labor - - - - - - - - 53 Overtime - - - - - - - - 56 Benefits 4,308.44 42,129.58 90,300.00 1,846.36 18,055.03 38,700.00 129,000.00 68,815.39 62 Materials and Supplies 3,918.16 14,453.50 25,200.00 1,679.20 6,194.37 10,800.00 36,000.00 15,352.13 63 Contract Services 12,992.86 70,671.72 323,400.00 5,568.37 30,287.92 138,600.00 462,000.00 361,040.36 64 Utilities 227.15 668.69 4,200.00 97.35 286.57 1,800.00 6,000.00 5,044.74 65 Professional Development 332.73 5,030.93 11,900.00 142.60 2,156.12 5,100.00 17,000.00 9,812.95 Program: 3200 - Information Technology Total: 37,835.65 192,976.04 674,100.00 16,215.17 82,703.58 288,900.00 963,000.00 687,320.38 Page 5 of 8 AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Month Ended October 31, 2017 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDE Program: 3300 - Customer Service - - - - 51 Labor 22,426.65 93,980.15 330,400.00 11,239.07 47,476.41 141,600.00 472,000.00 330,543.44 52 Temporary Labor - - 2,100.00 - - 900.00 3,000.00 3,000.00 53 Overtime 128.44 1,177.15 3,500.00 55.04 512.39 1,500.00 5,000.00 3,310.46 56 Benefits 9,570.72 86,253.88 169,400.00 4,941.72 40,814.83 72,600.00 242,000.00 114,931.29 62 Materials and Supplies 82.75 494.31 8,400.00 35.47 211.86 3,600.00 12,000.00 11,293.83 63 Contract Services 44,389.92 196,702.72 696,400.00 10,428.63 51,086.22 144,600.00 841,000.00 593,211.06 64 Utilities 9,176.80 23,107.77 109,900.00 3,932.92 9,903.32 47,100.00 157,000.00 123,988.91 65 Professional Development 189.35 189.35 12,500.00 71.92 71.92 4,500.00 17,000.00 16,738.73 67 Other 430.24 2,136.59 - - - - - (2,136.59) Program: 3300 - Customer Service Total: 86,394.87 404,041.92 1,332,600.00 30,704.77 150,076.95 416,400.00 1,749,000.00 1,194,881.13 Program: 3400 - Meter Service - - - - 51 Labor 16,427.57 60,958.76 228,000.00 - - - 228,000.00 167,041.24 53 Overtime 594.01 2,461.30 20,000.00 - - - 20,000.00 17,538.70 56 Benefits 6,837.62 60,506.60 135,000.00 - - - 135,000.00 74,493.40 62 Materials and Supplies - 198.73 4,000.00 - - - 4,000.00 3,801.27 63 Contract Services 183.58 2,751.46 8,000.00 - - - 8,000.00 5,248.54 64 Utilities 67.86 215.48 2,000.00 - - - 2,000.00 1,784.52 65 Professional Development - - - - - - - - Program: 3400 - Meter Service Total: 24,110.64 127,092.33 397,000.00 - - - 397,000.00 269,907.67 Program: 4000 - Engineering - - - - 51 Labor 37,117.56 135,603.48 498,400.00 16,801.34 50,826.56 213,600.00 712,000.00 525,569.96 52 Temporary Labor - - - - - - - - 53 Overtime 54.94 457.10 1,400.00 23.54 195.88 600.00 2,000.00 1,347.02 56 Benefits 12,148.00 115,088.30 245,000.00 5,206.09 49,323.06 105,000.00 350,000.00 185,588.64 62 Materials and Supplies 398.78 1,722.30 16,800.00 - 16.93 7,200.00 24,000.00 22,260.77 63 Contract Services 143.27 3,832.87 200,200.00 29.89 1,435.53 85,800.00 286,000.00 280,731.60 64 Utilities 3,386.88 9,008.67 86,100.00 73.66 1,374.06 36,900.00 123,000.00 112,617.27 65 Professional Development 73.50 1,495.97 21,000.00 31.50 591.84 9,000.00 30,000.00 27,912.19 Program: 4000 - Engineering Surplus Total: 53,322.93 267,208.69 1,068,900.00 22,166.02 103,763.86 458,100.00 1,527,000.00 1,156,027.45 Program: 5000 - Water Production - - - - 51 Labor 42,286.63 172,374.07 670,000.00 - - - 670,000.00 497,625.93 53 Overtime 5,917.61 18,443.35 36,000.00 - - - 36,000.00 17,556.65 54 Standby 1,160.00 4,200.00 20,000.00 - - - 20,000.00 15,800.00 56 Benefits 14,230.91 134,356.97 270,000.00 - - - 270,000.00 135,643.03 61 Water Supply 647.15 647.15 801,000.00 - - - 801,000.00 800,352.85 62 Materials and Supplies 7,189.02 70,273.21 279,000.00 - - - 279,000.00 208,726.79 63 Contract Services 34,284.58 133,025.68 367,000.00 - - - 367,000.00 233,974.32 64 Utilities 157,565.72 490,936.64 1,614,000.00 - - - 1,614,000.00 1,123,063.36 65 Professional Development 1,032.36 3,052.51 15,000.00 - - - 15,000.00 11,947.49 Program: 5000 - Water Production Total: 264,313.98 1,027,309.58 4,072,000.00 - - - 4,072,000.00 3,044,690.42 Page 6 of 8 AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Month Ended October 31, 2017 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDE Program: 5100 - Water Treatment - - - - 51 Labor 16,854.44 63,092.65 237,000.00 - - - 237,000.00 173,907.35 53 Overtime 667.17 3,896.22 10,000.00 - - - 10,000.00 6,103.78 56 Benefits 4,888.65 46,259.13 92,000.00 - - - 92,000.00 45,740.87 62 Materials and Supplies 8.58 25,642.55 165,000.00 - - - 165,000.00 139,357.45 63 Contract Services 58,299.14 139,292.50 186,000.00 - - - 186,000.00 46,707.50 64 Utilities 10,273.65 26,950.14 200,000.00 - - - 200,000.00 173,049.86 Program: 5100 - Water Treatment Total: 90,991.63 305,133.19 890,000.00 - - - 890,000.00 584,866.81 Program: 5200 - Water Quality - - - - 51 Labor 12,761.24 47,727.97 176,000.00 - - - 176,000.00 128,272.03 53 Overtime 1,286.73 4,080.75 10,000.00 - - - 10,000.00 5,919.25 56 Benefits 3,579.93 36,084.59 76,000.00 - - - 76,000.00 39,915.41 62 Materials and Supplies 694.79 3,033.72 18,000.00 - - - 18,000.00 14,966.28 63 Contract Services 4,693.81 33,031.70 120,000.00 - - - 120,000.00 86,968.30 64 Utilities - 625.10 2,000.00 - - - 2,000.00 1,374.90 65 Professional Development - 56.67 8,000.00 - - - 8,000.00 7,943.33 Program: 5200 - Water Quality Total: 23,016.50 124,640.50 410,000.00 - - - 410,000.00 285,359.50 Program: 6000 - Field Maintenance Administration - - - - 51 Labor 12,091.24 27,664.32 102,600.00 811.08 7,485.20 11,400.00 114,000.00 78,850.48 52 Temporary Labor - - - - - - - - 53 Overtime 1,984.52 3,368.36 - 220.50 813.57 - - (4,181.93) 54 Standby 1,620.00 5,866.59 18,000.00 280.00 760.00 2,000.00 20,000.00 13,373.41 56 Benefits 4,077.61 21,568.11 40,500.00 303.62 3,775.29 4,500.00 45,000.00 19,656.60 62 Materials and Supplies 166.19 197.79 2,700.00 18.45 8.75 300.00 3,000.00 2,793.46 63 Contract Services - - - - - - - - 64 Utilities 1,392.43 3,836.06 18,900.00 154.71 426.23 2,100.00 21,000.00 16,737.71 65 Professional Development 292.50 1,278.26 15,300.00 32.50 133.52 1,700.00 17,000.00 15,588.22 Program: 6000 - Field Maintenance Administration Total: 21,624.49 63,779.49 198,000.00 1,820.86 13,402.56 22,000.00 220,000.00 142,817.95 Program: 6100 - Water Maintenance - - - - 51 Labor 52,357.20 207,100.97 784,000.00 - - - 784,000.00 576,899.03 53 Overtime 11,835.44 52,221.87 150,000.00 - - - 150,000.00 97,778.13 56 Benefits 20,918.00 190,683.61 417,000.00 - - - 417,000.00 226,316.39 62 Materials and Supplies 34,207.33 130,482.13 221,000.00 - - - 221,000.00 90,517.87 63 Contract Services 28,076.50 84,780.11 449,000.00 - - - 449,000.00 364,219.89 64 Utilities 12,110.78 23,293.74 - - - - - (23,293.74) Program: 6100 - Water Maintenance Total: 159,505.25 688,562.43 2,021,000.00 - - - 2,021,000.00 1,332,437.57 Program: 6200 - Wastewater Maintenance - - - - 51 Labor - - - 20,522.00 65,208.84 280,000.00 280,000.00 214,791.16 53 Overtime - - - 6,212.89 13,109.58 3,000.00 3,000.00 (10,109.58) 56 Benefits - - - 8,306.71 64,114.13 144,000.00 144,000.00 79,885.87 62 Materials and Supplies - - - 14,815.21 14,872.45 35,000.00 35,000.00 20,127.55 Wastewater Treatment - - - 720,109.33 2,989,750.98 7,610,000.00 7,610,000.00 4,620,249.02 63 Contract Services - - - 41,133.55 41,996.06 521,000.00 521,000.00 479,003.94 Program: 6200 - Wastewater Maintenance Total:- - - 811,099.69 3,189,052.04 8,593,000.00 8,593,000.00 5,403,947.96 Page 7 of 8 AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Month Ended October 31, 2017 Unaudited Program Expense Detail Budget-to-Actual WATER WASTEWATER DISTRICT WIDE Program: 7000 - Facilities Maintenance - - - - 51 Labor 4,974.20 22,477.28 67,900.00 2,131.80 4,076.55 29,100.00 97,000.00 70,446.17 53 Overtime 1,352.30 4,290.04 17,500.00 579.55 905.96 7,500.00 25,000.00 19,804.00 56 Benefits 1,788.68 16,261.50 30,800.00 766.50 4,799.85 13,200.00 44,000.00 22,938.65 62 Materials and Supplies 1,630.35 8,493.06 33,900.00 698.71 3,292.70 8,100.00 42,000.00 30,214.24 63 Contract Services 35,720.69 114,000.05 276,500.00 4,887.69 16,370.92 70,500.00 347,000.00 216,629.03 64 Utilities 9,269.18 37,737.63 159,200.00 3,921.42 16,020.06 61,800.00 221,000.00 167,242.31 65 Professional Development - - - - - - - - Program: 7000 - Facilities Maintenance Total: 54,735.40 203,259.56 585,800.00 12,985.67 45,466.04 190,200.00 776,000.00 527,274.40 - - - - Program: 7100 - Fleet Maintenance - - - - 51 Labor 10,769.26 40,306.49 147,600.00 1,196.56 4,478.41 16,400.00 164,000.00 119,215.10 53 Overtime - 640.06 2,700.00 - 71.11 300.00 3,000.00 2,288.83 56 Benefits 4,098.37 34,261.82 71,100.00 455.30 3,806.57 7,900.00 79,000.00 40,931.61 62 Materials and Supplies 3,092.09 15,816.19 56,700.00 1,218.59 6,962.36 6,300.00 63,000.00 40,221.45 63 Contract Services 6,323.17 34,883.29 67,500.00 11,051.32 16,733.34 7,500.00 75,000.00 23,383.37 64 Utilities 8,774.24 26,419.63 113,400.00 974.92 2,935.53 12,600.00 126,000.00 96,644.84 65 Professional Development - - 5,400.00 - - 600.00 6,000.00 6,000.00 Program: 7100 - Fleet Maintenance Total: 33,057.13 152,327.48 464,400.00 14,896.69 34,987.32 51,600.00 516,000.00 328,685.20 - - - Program: 8000 - Capital - - - 71 -Debt Service 775,506.25 810,313.99 4,002,000.00 109,862.50 109,862.50 313,000.00 4,315,000.00 3,394,823.51 81 -Capital Improvement 3,267.00 30,276.29 3,625,000.00 148,705.73 416,651.16 1,140,000.00 4,765,000.00 4,318,072.55 82 -Capital Outlay 92,360.19 117,769.31 480,000.00 10,262.25 34,042.70 131,000.00 611,000.00 459,187.99 83 -Accounting Income Add back (95,627.19) (148,045.60) - (158,967.98) (450,693.86) - - 598,739.46 Program: 8000 - Capital Total: 871,133.44 810,313.99 8,107,000.00 109,862.50 109,862.50 1,584,000.00 9,691,000.00 8,770,823.51 Total Surplus (Deficit): 304,969.38$ 4,777,753.41$ -$ (8,750.90)$ 425,688.65$ -$ -$ -$ Page 8 of 8 R ec o mmend ed b y: John Mura G eneral Manager/C EO R espec tfully s ubmitted: Jus tine Hendric ks en District C lerk B OAR D AG E N D A S TAF F R E P O RT Agenda Item #2.f. Meeting Date: Dec ember 13, 2017 C ons ent Item To: G overning Board Memb ers From: G eneral Manager/C E O S ubject: Direc tors ' fees and exp ens es for November 2017 R E COMME N D AT IO N: Ap p ro ve the G o verning Board Members’ fees and exp ens es for November 2017. B AC KG R O UN D / AN ALYS IS : T he Board has instruc ted staff to lis t all d irec tor fees and exp ens es as a s ep arate agenda item to s how full fisc al transparenc y. O nly after Board review and ap p ro val will the c o mpens ation and exp ens es be p aid. AGE N C Y ID E ALS AN D E N DE AVO R S: Ideals and End eavo r I I - Maintain An Environment C o mmitted To Elevated P ublic S ervic e (E) - P rac tic e trans p arent & ac countable fis c al management R E VIE W B Y O T HE R S : T his agend a items has been reviewed b y the Administration d ep artment. F IS CAL IMPAC T T he fis c al imp ac t as s o c iated with this agenda item is $8,124.45 whic h is inc luded in the c urrent fisc al b udget. ATTAC H M E NTS: Description Type Directo rs Expense Reports November 2017 Backup Material B OAR D AG E N D A S TAF F R E P O RT Agenda Item #3. Meeting Date: Dec ember 13, 2017 Dis c ussion Item To: G overning Board Memb ers From: G eneral Manager/C E O S ubject: 2017 Top Inland Emp ire Workplac es P ro gram R E COMME N D AT IO N: T his repo rt is pro vided to the Bo ard o f Directo rs fo r its information only. No ac tion is required. B AC KG R O UN D / AN ALYS IS : In Augus t of 2017 the Dis tric t partic ip ated in the Inland News G ro up’s Top Wo rkp laces P ro gram for the third year. S taff c o mpleted anonymous emp lo yee engagement s urveys in whic h they respond ed to s tatements ab o ut their workplac e experienc e and lead ership at the Dis tric t. We were exc ited to s ee that survey p artic ipatio n inc reased this year fro m 93% to 94%, with 63 emp loyees c o mp leting the s urvey. In O c tober, we received a c all from Energage (formerly Workplac e Dynamics) informing us that the Dis trict was again named a To p Wo rkplace in the Inland Emp ire b ased on survey feedback, and we wo uld find out our ranking at the To p Workplac es Award C eremony o n November 30th. S taff and memb ers of the Bo ard attended the Award C eremo ny held at the R iverside C o nvention C enter, and were elated to find o ut that the Dis trict was named the first place c o mp any in the s mall emp loyer category fo r the s ec o nd year in a ro w. Vice C hairman C arrillo acc epted the award on behalf of the Dis trict, and staff s ent o ut a Dis tric t-wide email announc ing the great news up on returning from the C eremony. A District c elebration will be held in early s p ring to c o ngratulate emp loyees on this fantas tic ac hievement. Management will use feedb ack received from the survey to c o nd uc t foc us group meetings with staff at all levels and update our engagement p lan to c o nc entrate on areas in need of impro vement. T he Human R es ourc es Department will ens ure partic ip atio n in the 2018 Top Wo rkp laces P ro gram and c ontinue to us e s urvey res ults to ac tively engage s taff and let them know that their o pinio ns and feed b ack are valued . AGE N C Y ID E ALS AN D E N DE AVO R S: Ideals and End eavo r I I - Maintain An Environment C o mmitted To Elevated P ublic S ervic e (B) - P ro mo te a p o s itive o rganizatio nal c ulture (C ) - Identify s trategies to attrac t and retain a high quality workfo rc e R ec o mmend ed b y: John Mura G eneral Manager/C EO R espec tfully s ubmitted: Kerrie Bryan HR /R is k & S afety Manager R E VIE W B Y O T HE R S : T his agend a item has been reviewed b y the Administration Dep artment. F IS CAL IMPAC T T here is no fis cal imp ac t as s oc iated with this item. ATTAC H M E NTS: Description Type 2017 Top Wo rkplace Award P re sentation Backup Material December 13, 2017 TOP INLAND EMPIRE WORKPLACES PROGRAM 2017 EMPLOYEE SURVEY •3rd Annual Confidential Employee Engagement Survey •Conducted August 2017 •Survey Factors: •Alignment, Connection, Effectiveness, My Manager •Benchmark: Local Government Agencies Throughout U.S. •94% Employee Participation •110 Comments and Improvement Ideas Received OrgHealth™ measures your organization’s long term potential based on four themes from the survey: Organizational alignment Effective execution Meaningful connection with employees Management skills Research shows that employees want to work at companies with great OrgHealth™ above all else. AVERAGE SCORES WorkplaceOVERALL I love my job because… “Family environment with great pay and benefits. East Valley Water District is an organization that continues to move forward.” “Challenging atmosphere which allows me to continue to learn more than what I have done in previous years.” “ Ideas are encouraged by implementing the Leadership Academy to assist employees in creating new processes and procedures that may benefit the District.” "I have the ability and tools to be a part of the future of the community. We continue to assist the education growth of everyone in our District and local school children." "The General Manager/CEO motivates staff and facilitates a bottom-up management approach. Employees closest to the problems are encouraged to solve them." "East Valley Water has high expectations and values, I take pride in helping my community.“ “The benefits are wonderful and the people I work with are like family." “We do our best to give our customers reliable service and I believe we are making a difference in our community.” POSITIVE EMPLOYEE STATEMENTS AREAS FOR IMPROVEMENT Taking Ownership Internal Communication -Admitting faults -Responsible for actions -Make sure to share information that affects other departments Top Workplace in the Inland Empire •Top Workplace Award Celebration Held November 30th •33 Workplaces Recognized at the Event •East Valley Water District Ranked 1st Place for the 2nd year in a row in the Small Employer Category 2017 Place for Small Employers Congratulations EVWD Employees! EMPLOYEE CELEBRATION •Celebrate Achievement with Staff in the New Year •August 2018 •Conduct 4th Annual Employee Survey B OAR D AG E N D A S TAF F R E P O RT Agenda Item #4. Meeting Date: Dec ember 13, 2017 Dis c ussion Item To: G overning Board Memb ers From: G eneral Manager/C E O S ubject: C o ns id er contrac t for Water & S ewer S ystem Mas ter P lan Updates R E COMME N D AT IO N: S taff rec o mmend s that the Board o f Directors award the c o ntrac t fo r the Water and S ewer S ys tem Mas ter P lan Up d ates to S tantec for the amount of $284,980. B AC KG R O UN D / AN ALYS IS : East Valley Water Dis tric t has extensive infras tructure that req uires lo ng-term planning to c learly unders tand the maintenance and c ap ital inves tment need s of the water and was tewater s ystems . Bas ed on indus try s tand ards the District s hould c o nd uc t Mas ter P lan Updates fo r the water and was tewater s ys tem every five years . T his d oc ument is a planning to ol us ed to evaluate current conditio ns , capital p rojec ts , future growth, and maintenanc e need s . T he results of the master p lans are then inc o rp o rated in o ther critic al elements inc lud ing the d evelopment o f the C ap ital Imp ro vement P ro gram, annual bud get, and rate analysis. Due to s o me s ignific ant factors that have c hanged s inc e the previous updates, b o th the water and s ewer s ystems have been id entified for mas ter plan updates in the 2017 Dis trictwide G oals. Lo ng-term p lanning effo rts would b enefit greatly from the cons ideratio n o f elements including the imp acts o f c o ns ervatio n effo rts, a s hift in the water s up p ly mix, water q uality c o mpliance, and the S terling Natural R es o urc e C enter. As with other large p ro jec ts, staff is s ued a R eques t for P ropos al (R F P ) seeking q ualified Engineering C ons ulting F irms. T he Distric t received p ro posals from the fo llo wing firms : Water KW C Engineers S tantec S ewer Willdan Black and Veatch S tantec R ec o mmend ed b y: John Mura G eneral Manager/C EO R espec tfully s ubmitted: Eliseo O cho a, P.E. S enio r Engineer T he Dis trict interviewed fo ur firms and as s es s ed them o n a numb er o f different c riteria inc luding exp erience, methodolo gy, s chedule compatibility, and fair pric e es timate. F o llowing the interviews , s taff d etermined that S tantec perfo rmed the best o verall, and could p rovid e ad ded value by comp leting bo th p lans s imultaneously. S tantec was the o nly firm that sub mitted propos als fo r both the water and was tewater mas ter plans . T his will s treamline the proc ess and eliminate s o me res earc h d uplicatio n and enhanc e their s ituational awarenes s by evaluating the water and was tewater s ys tems c o nc urrently. S tantec propos ed the Water Mas ter P lan update fo r $159,900 and the Was tewater Mas ter P lan update fo r $125,050. T his res ults in a comb ined cost o f $284,950, whic h is well within the budget es timates includ ed in the 2017-18 C apital Bud get. AGE N C Y ID E ALS AN D E N DE AVO R S: Id eals and Endeavor I - Enc o urage Inno vative Investments To P romote S ustainab le Benefits (A) - Develop projec ts and pro grams to ens ure safe and reliab le s ervic es (B) - Manage and id entify metho d s to cons erve natural res ources R E VIE W B Y O T HE R S : O perations Dep artment and the F inance Department have reviewed this item. F IS CAL IMPAC T T he 2017-18 C apital Bud get, as amended by the firs t q uarter b udget review in November, inc ludes $200,000 for the Water Mas ter P lan update, and $135,000 fo r the Was tewater Master P lan up d ate. B OAR D AG E N D A S TAF F R E P O RT Agenda Item #5. Meeting Date: Dec ember 13, 2017 Dis c ussion Item To: G overning Board Memb ers From: G eneral Manager/C E O S ubject: Ap prove Board R eorganization R E COMME N D AT IO N: S taff rec o mmend s that the Board o f Directors: a. Elec t offic ial o fficers for the p o s itio ns o f Bo ard P res ident, Vic e P res id ent b. Appo intment o f G eneral Manager, C hief F inanc ial O ffic er and Board S ec retary c . S et the time, d ay and plac e fo r holding meetings B AC KG R O UN D / AN ALYS IS : T he Board of Direc tors c o nduc ts their reo rganization process at the firs t regular meeting in Dec emb er p urs uant to C alifornia Water C o de S ec tion 30520. T he Board reorganizatio n ens ures the efficient management o f the Distric t and reflec ts a d ed ic ation to the highest s tandards of integrity and acc ountab ility s o as to c ontinue to earn the trus t and c o nfidenc e of the p ublic s erved b y the District. S taff is rec o mmend ing that the Dis trict c o ntinue to ho ld regularly sc heduled Board meetings at 31111 G reens p o t R oad, Highland, C A, on the 2nd and 4th Wednes d ay of eac h mo nth. T he Board will cond uct c lo s ed s es s ion at 4:30 p m and commenc e the regular bo ard meeting at 5:30 p m. S ho uld c lo s ed s es s io n items req uire more than the allotted time, the Board will ad jo urn to o p en sess ion at 5:30 pm, c o nduc t Dis tric t bus ines s , and then ad jo urn b ack into c lo s ed s es sion. After clos ed ses s io n, the Bo ard will rec o nvene into open s es s io n and anno unce any action taken in the clos ed sess ion p rio r to ad journment of the meeting. R ec o mmend ed b y: John Mura G eneral Manager/C EO AGE N C Y ID E ALS AN D E N DE AVO R S: Ideals and End eavo r I I - Maintain An Environment C o mmitted To Elevated P ublic S ervic e (E) - P rac tic e trans p arent & ac countable fis c al management R E VIE W B Y O T HE R S : T his agend a item has been reviewed b y the Administration Dep artment. F IS CAL IMPAC T T here is no fis cal imp ac t as s oc iated with this agend a item.