HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 01/16/2018SP EC IA L BO A RD MEET IN G
J anuary 16, 2018 at 5:30 PM
31111 Greenspot Road
Highland, C A 92346
AG E N D A
C A LL TO O RD ER
P LED G E O F A LLEG IA N C E
RO LL C A LL O F BO A RD MEMBERS
P UBLIC C O MMEN T S
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the C hairman of the Board. Under the State
of C alifornia Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. T he matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
1.Determine method to fill Board vacancy
REPO RT S
2.General Manager/C EO
3.Legal C ounsel Report
4.Board of Directors' Comments
A D J O URN
P urs uant to G overnment C o d e S ec tion 54954.2(a), any reques t fo r a d is ab ility-related mo dific ation or
ac commod ation, inc luding auxiliary aids or s ervic es , that is s ought in order to participate in the abo ve
agendized pub lic meeting s hould be d irected to the District C lerk at (909) 885-4900.
S P E C IAL B O AR D AG E N D A S TAF F R E P ORT
Agend a Item #1.
Meeting Date: January 16, 2018
Dis cus s ion Item
To: G o verning Bo ard Memb ers
F rom: G eneral Manager/C E O
Subject: Determine metho d to fill Board vac ancy
R E C O MME N D AT IO N:
It is recommended that the Bo ard of Directors d etermine as fo llo ws:
1. Ad o p t R es o lutio n 2018.03, d etermining that the vacancy on the Bo ard o f Direc tors shall be filled b y
ap p o intment as opposed to s p ecial elec tion;
2. Authorize the G eneral Manager/C E O to no tify the C o unty Electio n O fficial o f the existenc e o f a vac ant
s eat o n the Board o f Direc tors o f the Dis trict; and
3. Authorize s taff to p o s t a Notice of Vacancy on the District Board o f Direc to rs in three (3) or more
cons pic uous plac es within the District.
B AC KG R OUN D / AN ALYS IS :
O n January 10, 2018, the District rec eived notice that G overning Board Member Nanette S helto n would be
res igning from the Bo ard of Direc tors. Ms . S helton intend s to relo c ate o uts id e of the Distric t boundaries and
therefo re no lo nger qualifies to maintain her s eat. T his resignatio n will take effec t on January 10, 2018.
P ursuant to C a lifornia Water C od e S ec tion 30504, whenever a vacancy o cc urs in the offic e of Direc tor, it
s hall be filled p ursuant to S ec tio n 1780 of the G overnment C ode. T he vacancy s hall b e filled b y a qualified
p ers o n.
C a lifornia G overn men t C ode S ectio n 1780 p ro vides that the Board o f Direc tors may dec id e whether to
ap p o int an individ ual to fill the vac anc y or reques t that the Electio n O ffic ial o f the C ounty of S an Bernard ino
cond uc t a spec ial elec tion to fill the vacancy. S hould the Board o f Direc tors elect to follow the ap p o intment
p ro cedure, the person appointed to fill the vacancy will s erve fo r the remaining duratio n of the term of o ffic e.
T he c o s t as s o ciated with a s p ec ial elec tio n would b e paid b y either the taxp ayers o r by the District. It is the
G eneral Manager ’s opinion that the appointment proc es s wo uld be the mo s t efficient and less c o s tly manner of
filling the vac anc y in ques tion.
ALT E R N AT IVE 1
If the appointment p ro cess is to be p ursued , the Bo ard mus t notify the C ounty Electio n O ffic ial within fifteen
(15) days of notice o f vacancy, in this instanc e by January 23, 2018 that there is a vacanc y o n the Bo ard of
Directo rs and that it will be filled by ap p o intment. S taff mus t post a No tic e of Vac anc y in three o r more
cons p icuo us p lac es within the District. T his p o s ted Notice mus t oc cur no later than fifteen (15) d ays prio r to
the ac tual appointment. F inally, the ap pointment proc es s mus t b e comp leted by the Board of Directo rs on or
b efo re March 10, 2018. T he C ounty Elec tio n O ffic ial mus t b e advis ed within fifteen (15) d ays o f the
ap p o intment o f the identity of the individ ual s elected to fill the vac ant po s ition. T he B oard of Directors may
establish the method by which the appointment process will proceed.
ALT E R N AT IVE 2
No twiths tanding s taff ’s rec o mmend ation, the Board o f Direc tors may c hoose to follow the s ec o nd alternative
o f c alling for a s p ecial elec tio n. Und er this alternative, the Board must no tify the C ounty Electio n O ffic ial of
the d es ire to call a s p ecial elec tion within sixty (60) d ays o f the effec tive d ate of vacancy. T he elec tion will be
held on a date that is o ne hund red thirty (130) d ays or more after the date the Agenc y calls for an elec tio n.
P ursuant to the E lection C od e S ectio n 1000, the elec tion will c o inc id e with the next sc heduled election in
No vember 2018.
T he c o s t o f the electio n would most likely be p aid by the Agenc y, altho ugh the Agency c o uld require the
voters to pay the c o s t of return p o s tage on the ballot, as s uming the Board d ecides, through res olution, to
cond uc t an elec tion by all-mailed b allo t as pro vided in E lections C od e S ec tio n 4108. We have not yet rec eived
an es timate o f the cos t o f the elec tion. We have includ ed R es o lutio n 2018.02 c alling for a s p ecial electio n for
Board ap p roval s ho uld that b e the cho s en co urs e o f ac tion.
AG E N C Y ID E ALS AN D E N D E AVO R S :
R E VIE W B Y OT HE R S :
R ec o mmended by:
John Mura
G eneral Manager/C EO
F IS C AL IMPAC T :
T he fisc al imp ac t as s oc iated with this agenda item will vary b as ed on options s elec ted b y the Bo ard of
Directo rs .
ATTAC H M EN TS:
Description Type
Resolution 20 18 .02 Backup Material
Resolution 20 18 .03 Backup Material
Draft Appointme nt Application Cover M emo
East Valley Water District
Resolution 2018.02
Page 1 of 2
RESOLUTION NO. 2018.02
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST
VALLEY WATER DISTRICT (“DISTRICT”), SAN BERNARDINO
COUNTY, CALIFORNIA, RESOLVING TO FILL THE VACANCY ON
THE BOARD OF DIRECTORS OF SAID DISTRICT BY SPECIAL
ELECTION
WHEREAS, on January 10, 2018, the District was made aware of the resignation of
Director Nanette Shelton, resulting in a vacancy on the Board of Directors of the District; and
WHEREAS, pursuant to California Water Code § 30504 and California Government
Code § 1780, the Board of Directors may elect to fill the vacancy by either appointment or special
election; and
WHEREAS, the Board of Directors has determined that a special election is the preferred
method of filling said vacancy;
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors that:
1. The vacancy on the Board of Directors of the District created by the resignation of
Nanette Shelton shall be filled by special election as provided by Government Code
§ 1780.
2. The General Manager/CEO is hereby authorized to give notice to the San
Bernardino County Election Official of the vacancy and intent to fill said vacancy
by special election.
ADOPTED this 16th day of January 2018.
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________
Chris Carrillo,
Board President
East Valley Water District
Resolution 2018.02
Page 2 of 2
January 16, 2018
I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution No.
2018.02 adopted by the Board of Directors of East Valley Water District at its Regular Meeting
held January 16, 2018.
ATTEST:
_____________________________
John Mura
Board Secretary
East Valley Water District
Resolution 2018.03
Page 1 of 2
RESOLUTION NO. 2018.03
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
EAST VALLEY WATER DISTRICT (“DISTRICT”), SAN
BERNARDINO COUNTY, CALIFORNIA, RESOLVING TO FILL
THE VACANCY ON THE BOARD OF DIRECTORS OF SAID
DISTRICT BY APPOINTMENT
WHEREAS, on January 10, 2018, the District was made aware of the resignation
of Director Nanette Shelton, resulting in a vacancy on the Board of Directors of the District;
and
WHEREAS, pursuant to California Water Code § 30504 and California
Government Code § 1780, the Board of Directors may elect to fill the vacancy by either
appointment or special election; and
WHEREAS, the Board of Directors has determined that appointment is the most
expeditious and less costly method of filling said vacancy;
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors that:
1. The vacancy on the Board of Directors of the District created by the resignation
of Nanette Shelton shall be filled by appointment as provided by Government
Code § 1780.
2. The General Manager/CEO is hereby authorized to give notice to the San
Bernardino County Election Official of the vacancy and intent to fill said
vacancy by appointment.
3. Staff is directed to post a Notice of Vacancy in at least three (3) conspicuous
places within the District.
4. The appointment process shall be completed by the Board of Directors on or
before March 10, 2018.
East Valley Water District
Resolution 2018.03
Page 2 of 2
ADOPTED this 16th day of January 2018.
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________
Chris Carrillo,
Board President
January 16, 2018
I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution No.
2018.03 adopted by the Board of Directors of East Valley Water District at its Regular
Meeting held January 16, 2018.
ATTEST:
_____________________________
John Mura
Board Secretary
East Valley Water District Board Appointment Application
Deadline for submission is _____________________________________ to the Administrative Manager
APPLICANT INFORMATION
I, ______________________________________________, do hereby declare myself as a candidate for appointment to the office of
Director of East Valley Water District.
I am a registered voter; if appointed, I will qualify and accept the office and serve to the best of my ability.
My current residence address is:
Street
City
Zip
My current mailing address is (if different):
Street
City
Zip
My contact information is:
Daytime Phone
Evening Phone
Email
Have you ever been convicted of a crime that would preclude you from holding public office? Yes No
If your response is “Yes”, please explain the circumstances of the conviction on a separate sheet.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and
correct. Executed on _____________________________________________ at ________________________________ (City), California.
Candidate Signature:
Application is considered complete only when accompanied by a Resume and Statement of
Qualifications, and is physically received by the East Valley Water District Administrative Manager by
the established deadline of _________________________________________________.
Please submit a completed and signed
application by mail or in person to:
East Valley Water District
Attn: Justine Hendricksen
31111 Greenspot Road
Highland, CA 92346
FOR INTERNAL USE ONLY
Verified By:
Date:
Date Received:
Time: