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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 04/11/2018REG ULA R BO A RD MEET IN G April 11, 2018 - 5:30 PM 31111 Greenspot Road, Highland, C A 92346 AGE N D A "In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors". C A LL TO O RD ER PLED G E O F A LLEG IA N C E RO LL C A LL O F BO A RD MEMBERS P U B L I C C OMME N T S Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the D istrict C lerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of C alifornia Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. T he matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. AGE N D A - T his agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. 1.Approval of Agenda 2.AP P RO VAL O F C ON SE N T C AL E N D AR All matters listed under the C onsent C alendar are considered by the Board of Directors to be routine and will be enacted in one motion. T here will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.February 21, 2018 special meeting minutes b.February 28, 2018 regular meeting minutes c.Directors' fees and expenses for March 2018 I N F ORMAT I O N AL I T E MS 3.Update on Lead Testing in Public Schools D I SC U SSI ON AN D P O SSI B L E AC T I O N I T E MS 4.Approval of Amendment for Weather Based Irrigation C ontroller Direct Installation Program 5.Approve the cancellation of the May 9, 2018 regular board meeting 6.C onsider Adoption of Resolution 2018.09 - C alifornia C limate Investments Urban Greening Program Grant 7.Disposition of Surplus Property 8.Election for Special District Member of LA FC O RE P O RT S 9.Board of Directors' Reports 10.General Manager/C EO Report 11.Legal Counsel Report 12.Board of Directors' Comments AD J O U RN P LEAS E NO T E: Materials related to an item on this agenda s ubmitted to the Board after dis tribution of the agenda packet are availab le fo r pub lic ins p ectio n in the District's o ffic e lo cated at 31111 G reens p o t R d., Highland , during normal bus ines s ho urs. Also, s uc h d o cuments are available on the District's website at www.eastvalley.org subject to staff's ability to pos t the doc uments before the meeting. P urs uant to G overnment C o d e S ec tio n 54954.2(a), any reques t for a d is ab ility-related modific ation or ac commodation, inc luding auxiliary aid s o r s ervic es , that is s o ught in order to p artic ip ate in the above- agendized p ublic meeting s ho uld be d irected to the District C lerk at (909) 885-4900 at leas t 72 ho urs prior to said meeting. 1 Minutes 02/21/2018 smg Draft pending approval EAST VALLEY WATER DISTRICT February 21, 2018 SPECIAL BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Director Morales led the flag salute. PRESENT: Directors: Carrillo, Coats, Morales, Smith ABSENT: Director: None STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Justine Hendricksen, District Clerk; Shayla Gerber, Administrative Assistant LEGAL COUNSEL: Marty Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Carrillo declared the public participation section of the meeting open at 5:31 p.m. There being no written or verbal comments, the public participation section was closed. The General Manager/CEO provided an overview of the meeting; he stated that the Board took action to fill the vacancy created by the resignation of Ms. Nanette Shelton through the appointment process; that nine applications were received; and each candidate was provided with an orientation and requirements to serve on the Board. LEGAL COUNSEL REVIEW OF PROCEDURAL ASPECTS OF THE SELECTION PROCESS TO FILL BOARD VACANCY Legal Counsel reviewed the procedural aspects of selection process; he stated that each candidate would have three minutes each to introduce themselves and then proceed to interview questions from the Board; after all of the candidates have spoken, the Board will provide their scoring sheets to Legal Counsel and he and the District Clerk will tabulate the scores; he also reviewed the process in the event of a tie. 2 Minutes 02/21/2018 smg COMPLETE SELECTION PROCESS TO APPOINT A NEW GOVERNING BOARD MEMBER TO FILL VACANCY The District Clerk announced that candidate #6, Lisa Migliozzi, was unable to attend the Board meeting and that eight candidates would be interviewed. Each of the candidates addressed the Board and stated their qualifications, experience and what they could bring to the District if appointed to the Board. Once the introductions were completed, all candidates were taken to the adjacent conference room until it was their turn to be interviewed. One-by-one, each candidate responded to interview questions from the Board. Once the interviews were conducted, the Board completed their scoring sheets. A break was taken to tabulate the votes. The Board took a break at 7:37 p.m. to allow Legal Counsel to tabulate the votes. The Board returned to open session at 7:47 p.m. Legal Counsel announced the chosen candidate s in no particular order; he read the Board’s individual votes as follows: Morales – Goodrich, Collazo, Brown Carrillo – Collazo, Shelton, Brown Coats – Collazo, Goodrich, Brown Smith – Goodrich, Shelton, Brown Legal Counsel announced a tie for first place between Mr. Collazo and Mr. Goodrich with a score of 13 points each. He stated that the third highest score was Ms. Shelton with a score of six points. That due to a tie, the Board will ask the two candidates a tie breaker question. Mr. Collazo and Mr. Goodrich responded to the tie breaker question from the Board. The Board took a break at 7:56 p.m. to complete their scoring sheet and to allow Legal Counsel to tabulate the votes. The Board returned to open session at 7:59 p.m. Legal Counsel read the Board’s individual votes as follows: Morales - Goodrich Carrillo - Collazo Coats - Collazo Smith – Goodrich Legal Counsel announced a tie and that pursuant to the procedure outlined, the Board conducted a second round of tie breaker questions to the two final candidates. Mr. 3 Minutes 02/21/2018 smg Callazo and Mr. Goodrich responded to a second round of tie breaker questions fr om the Board. The Board took a break at 8:06 p.m. to complete their scoring sheet and to allow Legal Counsel to tabulate the votes. The Board returned to open session at 8:09 p.m. Legal Counsel read the Board’s individual votes as follows: Morales - Goodrich Carrillo - Collazo Coats - Goodrich Smith – Goodrich Legal Counsel announced that Mr. Goodrich received the most votes from the Board. APPROVE NOMINATION AND APPOINTMENT TO FILL GOVERNING BOARD MEMBER VACANCY M/S/C (Coats-Smith) that the Board nominate and appoint Phillip Goodrich as the new Governing Board Member replacing Director Shelton. ADMINISTER OATH OF OFFICE The General Manager/CEO administered the Oath of Office for the newly appointed Governing Board Member, Phillip Goodrich. GENERAL MANAGER/CEO REPORT The General Manager/CEO thanked all the candidates for applying for the Board vacancy. LEGAL COUNSEL REPORT No report at this time. BOARD OF DIRECTORS’ COMMENTS Director Coats congratulated newly appointed Director Goodrich. Director Morales stated that it is an honor and a privilege to serve on the Board ; he thanked the candidates for applying for the Board vacancy and recommended that they apply to serve as a commissioner on the District’s Community Advisory Board. Director Goodrich stated that he looks forward to serving on the Board. 4 Minutes 02/21/2018 smg Vice Chairman Smith congratulated Director Goodrich and stated that all the candidates were fantastic. Chairman Carrillo thanked Director Goodrich for applying and completing the process to fill the Board vacancy. ADJOURN The meeting adjourned at 8:17 p.m. ___________________________ Chris Carrillo, Board President __________________________ John Mura, Secretary 1 Minutes 02/28/2018 smg Draft pending approval EAST VALLEY WATER DISTRICT February 28, 2018 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Ms. Gerber led the flag salute. PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT: Director: None STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Justine Hendricksen, District Clerk; Shayla Gerber, Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Coats declared the public participation section of the meeting open at 5:30 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Coats-Morales) that the February 28, 2018 agenda be approved as submitted. APPROVE THE FINANCIAL STATEMENTS FOR JANUARY 2018 M/S/C (Coats-Smith) that the Board approve the financial statements for January 2018 as submitted. DISBURSEMENTS M/S/C (Coats-Smith) that the General Fund Disbursements #251531 through #251742 which were distributed during the period of January 1, 2018 through January 31, 2018, bank drafts, and ACH Payments in the amount of $2,667,176.32 and $357,323.41 for payroll and benefit contributions, totaling $3,024,499.73 be approved. 2 Minutes 02/28/2018 smg REVISION TO FRAMEWORK AGREEMENT WITH SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT The General Manager/CEO reviewed revisions to the Framework Agreement with San Bernardino Valley Municipal Water District (SBVMWD) that was signed in 2015; he stated that changes need to be made to Section 3 of the agreement to reflect changing circumstances and comments by the Department of Water Resources’ attorney as a result of his review of the District’s funding application. He stated that if the revisions are approved, that they will be considered for approval by SBVMWD’s board at their first meeting in March. M/S/C (Morales-Smith) that the Board approve the First Amended Agreement for the Construction and Operation of Groundwater Replenishment Facilities with t he San Bernardino Valley Municipal Water District to facilitate 1) use of tax-exempt bond proceeds for funding of the Sterling Natural Resource Center and 2) termination of the Agreement upon activation of East Valley Water District’s wastewater treatment authority. CONSIDER APPROVAL OF FY 2017-18 MID-YEAR BUDGET REVISIONS The General Chief Financial Officer gave a brief presentation of FY 2017-18 mid-year Budget revisions; he reviewed the operating budget, gave program summaries, presented an overview of the capital budget, discussed staffing changes and reviewed accomplishments. He stated that there were no revisions to the wastewater fund. The General Manager/CEO stated that the mid-year budget revisions were reviewed by the Finance and Human Resources Committee; that the District is in transition and is preparing for future staffing positions. The General Manager/CEO addressed promotions and stated that they were well deserved; and stated that the District takes pride in forecasting the budget and believes in not raising rates unless necessary. M/S/C (Morales-Coats) that the Board approve amendments to the FY 2017-18 Operating and Capital Budgets. BOARD OF DIRECTORS’ REPORTS Director Goodrich reported that on February 26 he met with the General Manager/CEO and the District Clerk for new board member orientation. Chairman Coats reported that on February 20 he attended the San Bernardino Valley Municipal Water District meeting where they approved the San Bernardino Basin Council Framework Agreement. Director Morales reported on the following: on February 20 he attended the Association of California Water Agencies Region 9 meeting where they discussed finalizing the event set for October; on February 21 he attended the District’s special board meeting where 3 Minutes 02/28/2018 smg Director Goodrich was appointed; on February 23 he participated in the American Water Works Association’s web conference; and on February 27 he attended the Finance and Human Resources Committee meeting. Vice Chairman Smith reported on the following: on February 15 he met with the General Manager/CEO and Chairman Carrillo to discuss the General Manager/CEO’s goals and objectives, and they reviewed the upcoming agenda; on February 21 he attended the District’s special board meeting; and on February 27 he met with Mr. Bill Kelly to discuss the General Manager/CEO’s 2017 year end review. Chairman Carrillo reported on the following: on February 15 he met with the General Manager/CEO and Vice Chairman Smith to discuss the General Manager/CEO’s goals and objectives; on February 26 he attended the Association of San Bernardino County Special District’s meeting; and on February 27 he attended the Highland City Council meeting. Information only. GENERAL MANAGER/CEO REPORT The General Manager/CEO stated that staff will be participating in Career Day at Bonnie Oehl Elementary School and on March 1 he will be meeting with a number of local constituents to discuss community partnerships. The General Manager/CEO informed the Board that they will be provided with a “look ahead” of District activities on a weekly basis. The General Manager/CEO informed the Board of upcoming meetings and events: • March 2 @ 3:00 p.m. – Legislative & Public Outreach Committee meeting • March 12 @ 3:30 p.m. – Finance & Human Resources Committee meeting Information only. LEGAL COUNSEL REPORT No report at this time. BOARD OF DIRECTORS’ COMMENTS Director Goodrich expressed his appreciation to staff and their dedication to the District and our community. Director Coats welcomed Director Goodrich to the Board; and made the following statement: “Help ensure your water future by supporting the Sterling Natural Resource Center”. Director Smith thanked Mr. Raley for attending the meeting tonight. 4 Minutes 02/28/2018 smg Chairman Carrillo announced that Director Goodrich will fill the vacancy left by Ms. Shelton on the Engineering and Operations Committee; he welcomed Director Goodrich to the Board; he thanked the Chief Financial Officer for his presentation; and thanked everyone for attending the meeting. Information only. ADJOURN The meeting adjourned at 6:40 p.m. ___________________________ Chris Carrillo, Board President __________________________ John Mura, Secretary R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Jus tine Hendric ksen District C lerk B O AR D AGE N D A S TAF F R E P ORT Agend a Item #2.c . Meeting Date: April 11, 2018 C ons ent Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: Direc tors ' fees and exp enses fo r Marc h 2018 R E C O MME N D AT IO N: Approve the G o verning Board Memb ers ’ fees and exp ens es for March 2018. B AC KGR O UN D / AN ALYS IS : T he Bo ard has ins tructed staff to lis t all directo r fees and exp ens es as a separate agend a item to s how full fis cal trans p arency. O nly after Board review and approval will the c o mp ens ation and expens es be paid. AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability a) P rac tice Trans parent and Ac countab le F is cal Management R E VIE W B Y O T HE R S : T his agenda items has been reviewed by the Ad minis tratio n d ep artment. F IS C AL IMPAC T T he fis c al impac t as soc iated with this agenda item is $6,969.29 which is included in the current fiscal budget. ATTACH M E N TS: Description Type Directors' Fees and Expenses M arch 2018 Cover M e mo B O AR D AGE N D A S TAF F R E P ORT Agenda Item #4. Meeting Date: April 11, 2018 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: Approval o f Amendment for Weather Bas ed Irrigation C o ntro ller Direct Ins tallatio n P ro gram R E C O MME N D AT IO N: S taff rec o mmend s that the Bo ard of Direc to rs ap prove an amendment to the c o ntract with Anthony's Irrigation for the Weather Bas ed Irrigatio n C ontroller Direc t Ins tallation P rogram. B AC KGR O UN D / AN ALYS IS : T he District has d evelo p ed a s uc cessful c o nservation program which has b een s teadily gro wing o ver the last five years. In that time, the Weather Based Irrigation C ontroller Direc t Ins tallatio n P ro gram (W BI C ) was introduced to encourage efficient irrigation while rec ognizing that our cus tomers have limited time to dedic ate to ward cons ervation efforts . S inc e its inceptio n, Dwayne Anthony of Anthony’s Irrigation has p artnered with the District to remove any existing irrigation c o ntro llers and replac e them with an appro ved weather b as ed model. As a lic ensed contrac tor, Mr. Antho ny provid es wo rld c las s c usto mer servic e to p ro gram p artic ip ants and technic al as s is tance while they familiarize themselves with the new c o ntro ller. T his c o nservation measure res ults in automatic s eas o nal watering ad justments, an o n-s ite weather s ensor to monito r c hanges in d aily weather p atterns , and auto matic irrigatio n turn-offs during times o f rain. O ver 277 controllers have b een ins talled during this fisc al year alo ne. T he Dis tric t continues to rec eive positive feed b ac k from pro gram partic ip ants about the us efulnes s o f the equipment, the eas e o f the proc es s , and the p ro fes s io nalis m of Mr. Anthony. T he c urrent terms allow for the agreement to remain in p lace thro ugh F Y 2018/19. Ho wever, due to the effectiveness and p o p ularity of this pro gram, staff c ontinues to rec eive p ro gram applic ations fro m residents b eyond the o riginal antic ip ated c o ntract amo unt. In o rd er to approve the ap plic ations that have been received to d ate, along with maintaining the momentum of the p rogram through next year, s taff is rec o mmend ing an amendment to the c urrent agreement, with all o ther terms remaining the s ame. T his request wo uld result in an increase to the o riginal c ontrac t b y $225,000, allo cating $75,000 fo r F Y 2017/18 and $150,000 fo r F Y 2018/19. O f the increase requested for F Y 2017/18, $50,000 is available within the current funds budgeted for rebate programs and would require a budget adjustment of $25,000 for the remaining request. S taff will include $150,000 for program funding in the recommended F Y 2018/19 budget. S hould the B oard support the continuance of this program beyond this amendment, staff would conduct formal procurement R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Kelly Malloy Direc tor o f S trategic S ervic es B oard support the continuance of this program beyond this amendment, staff would conduct formal procurement procedures prior to the commencement of F Y 2019/20, as required by the adopted P urchasing P olicy. AG E N C Y G O ALS AN D OB J E C T IVE S : G oal and O b jectives I - Implement Effec tive S o lutio ns T hrough Visionary Leadership a) Identify O pportunities to O p timize Natural R esourc es R E VIE W B Y O T HE R S : T his agenda item has been reviewed by the C hief F inancial O ffic er. F IS C AL IMPAC T T his reques t wo uld result in an inc reas e to the original c o ntrac t b y $225,000, allo cating $75,000 for F Y 2017/18 and $150,000 for F Y 2018/19. O f the increas e reques ted for F Y 2017/18, $50,000 is availab le within the c urrent funds bud geted fo r rebate programs and would req uire a budget ad jus tment o f $25,000 fo r the remaining req uest. S taff will inc lude $150,000 fo r pro gram funding in the recommend ed F Y 2018/19 bud get. R ecommended b y: Jo hn Mura G eneral Manager/C EO B O AR D AGE N D A S TAF F R E P ORT Agenda Item #5. Meeting Date: April 11, 2018 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: Approve the c anc ellatio n o f the May 9, 2018 regular b oard meeting R E C O MME N D AT IO N: S taff is rec o mmending that the Bo ard approve cancellation of the May 9, 2018 meeting. B AC KGR O UN D / AN ALYS IS : Eas t Valley Water Distric t’s regular board meetings o cc ur o n the 2nd and 4th Wednes d ay’s o f eac h mo nth. S taff is recommending that the Bo ard of Direc to rs ap p ro ve the canc ellation o f the May 9, 2018 regular meeting, as a quorum of the b oard will b e attend ing the Assoc iatio n o f C alifornia Water Agencies s tatewide annual conference May 8-11. T he c anc ellatio n will no t imp ac t Dis tric t o p eratio ns and routine items will b e s c hed uled ac cordingly. AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability a) P rac tice Trans parent and Ac countab le F is cal Management F IS C AL IMPAC T T here is no fis cal impac t as s o c iated with this agend a item. B O AR D AGE N D A S TAF F R E P ORT Agenda Item #6. Meeting Date: April 11, 2018 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: C ons id er Adoptio n of R es o lution 2018.09 - C alifornia C limate Inves tments Urban G reening P rogram G rant R E C O MME N D AT IO N: S taff rec o mmend s that the Board o f Directo rs adopt R es olutio n 2018.09 ap p ro ving the ap p licatio n fo r grant funds fo r the C alifornia C limate Inves tments Urban G reening P rogram. B AC KGR O UN D / AN ALYS IS : T he Distric t is ac tively s eeking alternate funding fo r large projects and programs includ ing the S terling Natural R es o urc e C enter. S taff has been wo rking with Blais & As s o ciates, a grant writing firm, to find funding o p p o rtunities c o nsistent with the Dis tric t's G rant S trategy. T he C alifornia C limate Inves tments Urb an G reening P ro gram has b een id entified as an ideal grant to reques t funding for land s caping at the S terling Natural R esourc e C enter. T his grant s eeks to reduce greenho us e gas (G HG ) emis s ions and enhance p arks and open s p ace in d is ad vantaged communities. Eligib le projec ts mus t be able to quantify G HG emis s io ns reductio ns thro ugh ap p ro ved methodology and guidelines. T he applic atio n has b een d evelo p ed to reques t $1 millio n to s upport urban greening efforts on the S terling Natural R es o urc e C enter site includ ing: the demons tration gard en, trees, plants , decompos ed granite walking p aths , p ermeable c onc rete, s idewalks , and educatio nal signage. Any additio nal planting cos ts would be cons id ered a projec t funding match while maintaining the grant funding reques t at a competitive level. Awards for this grant are antic ip ated in mid to late 2018 and mus t have cons truc tion c o mp leted by May 2020. AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability c) P urs ue Alternative F unding S ources R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: R espec tfully sub mitted b y name Direc tor o f S trategic S ervic es R E VIE W B Y O T HE R S : T his agenda item has been reviewed by the F inanc e Dep artment. F IS C AL IMPAC T T he ad minis trative expenses as s o ciated with the grant applic ation are includ ed in the ap p roved F Y 2017/18 Budget. If awarded, the fisc al imp act of the grant would b e approximately $1 millio n. ATTACH M E N TS: Description Type Resolution 2018.09 Resolutio n Letter RESOLUTION NO. 2018.09 A RESOLUTION OF APPLICATION BY THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT APPROVING THE APPLICATION FOR GRANT FUNDS FOR CALIFORNIA CLIMATE INVESTMENTS URBAN GREENING PROGRAM WHEREAS, the Legislature and Governor of the State of California have provided funds for the California Climate Investments Urban Greening Program; and WHEREAS the California Natural Resources Agency has been delegated the responsibility for the administration of this grant program, establishing necessary procedures; and WHEREAS, said procedures established by the California Natural Resources Agency require a resolution certifying the approval of application(s) by the Applicants governing board before submission of said application(s) to the State; and WHEREAS, the applicant, if selected, will enter into an agreement with the State of California to carry out the Project NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT AS FOLLOWS: Section 1. Approves the filing of an application for the Sterling Natural Resource Center Project; Section 2. Certifies that applicant understands the assurances and certification in the application, and Section 3. Certifies that applicant or title holder will have sufficient funds to operate and maintain the project consistent with the land tenure requirements; or will secure the resources to do so, and Section 4. Certifies that it will comply with the provisions of Section 1771.5 of the Sta te Labor Code, and Section 5. If applicable, certifies that the project will comply with any laws and regulations including, but not limited to, legal requirements for building codes, health and safety codes, disabled access laws, environmental laws and, that prior to commencement of construction, all applicable permits will have been obtained, and Section 6. Certifies that applicant will work towards the Governor’s State Planning Priorities intended to promote equity, strengthen the economy, protect the environment, and promote public health and safety as included in Government Code Section 65041.1, and Section 7. Appoints the General Manager/CEO, or designee, as agent to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreements, payment requests and so on, which may be necessary for the completion of the aforementioned project(s). PASSED AND ADOPTED by the Board of Directors of the East Valley Water District at a regular meeting held on this __ day of ________, 2018, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: __________________________ Chris Carrillo, Board President I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution No. 2018.09 adopted by the Board of Directors of East Valley Water District at its Regular Meeting held April 11, 2018. ATTEST: ________________________ John Mura Board Secretary B O AR D AGE N D A S TAF F R E P ORT Agenda Item #7. Meeting Date: April 11, 2018 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: Dispos ition of S urplus P ro p erty R E C O MME N D AT IO N: S taff is rec o mmending that the Bo ard of Direc tors autho rize the d ispositio n o f s urplus prop erty. B AC KGR O UN D / AN ALYS IS : T he Dis trict currently has a fleet c o nsisting o f both utility vehicles and piec es o f heavy eq uipment. As p art of the vehicle maintenance efforts , we regularly evaluate the fleet to asses s us efulness and s afety. O nce a year, items that have exhausted their us eful life are identified and recommend ed fo r surp lus . Las t year the Bo ard authorized surp lus of unit #243, a Hyb rid truck that needed a new s tato r, which is no longer available fo r purchas e. T he fac tory dealers hips offer no rep lacement p arts o r repair s ervic es for thes e trucks . T he Dis tric t had to ac cept a lo w c as h value fo r the vehic le and s end it to a junk yard. In order to avo id this is s ue, s taff is rec o mmend ing replacement o f the remaining two Hyb rid trucks while they are still operational. S taff has identified the fo llo wing vehic les and eq uipment for s urplus: Unit #232- 2006 G MC S ierra 1500 Hyb rid with 100,903 miles. Unit #106- 2005 G MC S ierra 1500 Hyb rid with 52,706 miles . Unit #103- 2003 C hevro let 1500 with 214,027 miles . T his truck has reac hed its us eful life. Unit #223-2007 G MC S ierra 2500 truck with 145,000 miles . T his truck has reached its useful life. Unit #137- 1995 C AT trailer mounted generato r. T his unit no longer meets the C alifo rnia Air R esources Board (C AR B) s tand ard s . Unit #52- 1999 trailer. T he District no lo nger has a us e for this trailer. Unit #55- 1991 8-inc h p ump T he Dis trict no longer has a us e for this pump. Due to the cond ition of the vehic les staff rec o mmend s that units # 232, 106, 137, 52, and 55 s hould be s o ld at a p ro fes s io nal auctio n. S taff b elieves units #103 and #223 are cand idates for d onation to local nonp ro fit organizations . Ad d itional d etails regard ing thes e piec es of equip ment are availab le in Attac hment A. AG E N C Y G O ALS AN D OB J E C T IVE S : R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: P atrick K. Milroy O p erations Manager AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources b ) Enhanc e P lanning Efforts that R es p o nd to F uture Demands R E VIE W B Y O T HE R S : T his agenda item has been reviewed by O p eratio ns, Adminis tratio n, and P ublic Affairs s taff. F IS C AL IMPAC T F unds have b een b ud geted for replac ement o f these vehic les in F is cal Year 2017-18. ATTACH M E N TS: Description Type Surplus P roperty Attachment "A"Cover M e mo Surplus P resentation P resentation PAGE 1 No. Vehicle Details Miles Reason for Surplus 232 2006 GMC SIERRA 1500 Hybrid VIN # 1GTEC19T36Z291372 LIC# 1241147 100,903 Vehicle maintenance is problematic. Parts and maintenance are not sup- ported by the dealership. Staff rec- ommends this vehicle be sold at auction. Surplus Vehicles for Disposition Attachment "A" PAGE 2 No. Vehicle Details Miles Reason for Surplus 106 2005 GMC Sierra 1500 Hybrid VIN # 1GTEC9T05Z250329 LIC# 1219011 52,706 Vehicle maintenance is problematic. Parts and maintenance are not sup- ported by the dealership. Staff rec- ommends this vehicle be sold at auction. No. Vehicle Details Miles Reason for Surplus 103 2003 Chevy 1500 VIN # 1GCEK14T3Z171229 LIC# 1113934 214,027 Truck has high mileage and has reached its useful life. Staff is recommending this vehicle be donated to a nonprofit organiza- tion. PAGE 3 No. Vehicle Details Miles Reason for Surplus 223 2007 GMC Sierra 2500 VIN# 1GTHC24U77E126906 LIC# 1256949 145,000 This truck has reached its useful life. Staff is recommending this vehicle be donated to a nonprofit organization. No. Vehicle Details Hou rs Reason for Surplus 137 1995 CAT 3116 Trailer Mounted Generator VIN# 4AGFU17276C038954 LIC# 1245504 482 This unit no longer meets the California Air Resources Board (CARB) standards. Staff is recommending that this unit be sold at auction. PAGE 4 No. Vehicle Details Miles Reason for Surplus 52 1999 Trailer VIN# 99171548 N/A The District no longer has a use for this piece of equipment. Staff is recommending that this unit be sold at auction. No. Vehicle Details Miles Reason for Surplus 55 1991 8” Trash Pump Model #PT6LT VIN# 675801046 N/A The District no longer has a use for this piece of equipment. Staff is recommending that this unit be sold at auction. SURPLUS PROPERTY April 11, 2018 E A S T V A L L E Y W A T E R D I S T R I C T Unit #232 2006 GMC Sierra 1500 Hybrid Reason for surplus: •Vehicle maintenance is problematic. •Parts are no longer supported from the dealership. •Staff recommends this vehicle be sold at auction. •100,903 Miles E A S T V A L L E Y W A T E R D I S T R I C T Unit #106 2005 1500 Hybrid Reason for surplus: •Vehicle maintenance is problematic. •Parts are no longer supported from the dealership. •Staff is recommending this vehicle be sold at auction. •52,706 Miles E A S T V A L L E Y W A T E R D I S T R I C T Unit #103 2003 1500 Reason for surplus: •Vehicle has high mileage (214,027 Miles) and has reached its useful life. •Staff is recommending this vehicle be donated to a nonprofit organization. E A S T V A L L E Y W A T E R D I S T R I C T Unit #223 2007 GMC Sierra 2500 Reason for surplus: •Vehicle has high mileage (145,000 miles) and has reached its useful life. •Staff is recommending this vehicle be donated to a nonprofit organization. E A S T V A L L E Y W A T E R D I S T R I C T Unit #137 CAT 3116 Trailer Mounted Generator Reason for surplus: •This unit is no longer in compliance with AQMD standards. •Staff is recommending that this unit be sold at auction. E A S T V A L L E Y W A T E R D I S T R I C T Unit #52 1999 Trailer Reason for surplus: •The District does not have any use for this equipment. •Staff is recommending that it be sold at auction. E A S T V A L L E Y W A T E R D I S T R I C T Unit #55 1991 8” Trash Pump, Model #PT6LT Reason for surplus: •This unit has reached its useful life. •Staff is recommending that this unit be sold at auction. B O AR D AG E N D A S TAF F R E P O RT Agenda Item #8. Meeting Date: April 11, 2018 Disc ussion Item To: G overning Board Members F rom: G eneral Manager/C EO Subject: Election for S pec ial District Member of LAF C O R E C OMME N D AT ION: S elec t a representative as the R egular S pec ial District member of the 2018 LAF C O C ommission elec tion. B AC KG R OUN D / AN ALYS IS: T he Local Agency F ormation C ommis s ion (LAF C O ) of S an Bernardino C ounty is res ponsible for implementing the legislative direc tion and polic ies emb o d ied in the C ortes e-Knox-Hertzberg Lo c al G overnment R eorganization Ac t of 2000 in a manner that p ro vides for an o rd erly and efficient gro wth pattern that reconciles the varied need s o f S an Bernard ino C o unty, p ro mo tes the C ountywid e Vision S tatement, is in keeping with the provisions o f the C alifornia Enviro nmental Q uality Ac t, and addres s es the p arameters of the p rinc ip le acts for C ities and S pecial Dis tric ts. T he S an Bernard ino LAF C O is c o mp o s ed o f s even vo ting members, with fo ur alternate members who vote only in the abs ence or ab s tention o f a vo ting memb er. T he s even members and their alternates represent all levels of lo cal government. Two memb ers are elec ted county s upervis o rs and are s elec ted b y the Bo ard of S upervis ors . Two members are elec ted city counc il members and are selec ted by the mayors of the twenty-four cities within S an Bernard ino C o unty. Two memb ers are elec ted members o f a s p ecial d is tric t board of directors and are s elected by the p res id ents of the fifty-one ind ep endent s p ecial d is tric ts in S an Bernardino C ounty. T hese s ix elec ted o ffic ials selec t a "p ublic " member who is no t affiliated with c o unty, city, o r s pecial dis tric t go vernments . Alternate memb ers for the county, c ity, spec ial d is tric t, and p ublic c ategories are selec ted in the same manner. Eac h commissioner and alternate serves a four-year term. T he 2018 b allo t fo r the regular spec ial d is tric t member o f the LAF C O in C ommis s ion includ es James C uratalo of C uc amo nga Valley Water Dis trict and S teve Boyd s ton o f Lake Arro whead C o mmunity S ervic es District. Based on the District's Vis ion and commitment to Leadership, P artners hip, and S tewardship, s taff recommends that the Board s elect a repres entative for the 2018 LAF C O elec tion. AG E N C Y G O ALS AN D O B J E C T IVE S : G oal and O bjec tives I - Implement Effective S olutions T hrough Visionary Leaders hip c ) S trengthen R egional, S tate and National P artners hips F IS C AL IMPAC T T here is no fisc al impac t as s ociated with this agenda item. ATTAC H M EN TS: Description Type L AF C O Election Backup Backup Material