HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 05/23/2018REG ULA R BO A RD MEET IN G
C losed Session Begins at 4:30 P M
May 23, 2018 - 5:30 P M
31111 Greenspot Road, Highland, C A 92346
AGE N D A
"In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors".
C A LL TO O RD ER
RO LL C A LL O F BO A RD MEMBERS
P U B L I C C OMME N T S
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the D istrict C lerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of C alifornia Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. T he matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
AGE N D A - T his agenda contains a brief general description of each item to be
considered. Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a determination
that an emergency exists or that a need to take immediate action on the item came to the
attention of the District subsequent to the posting of the agenda.
1.Approval of Agenda
REC ESS IN TO C LO SED SESSIO N
C L OSE D SE SSI O N
2.C O N FEREN C E WIT H LEG A L C O UN SEL - A N T IC IPAT ED LIT IG AT IO N
Initiation of litigation pursuant to Government Code Section 54956.9(d)(4)
One Potential Case
5:30 P M RE C O N VE N E ME E T I N G
PLED G E O F A LLEG IA N C E
RO LL C A LL O F BO A RD MEMBERS
A N N O UN C EMEN T O F C LO SED SESSIO N A C T IO N S IT EMS
PRESEN TAT IO N S A N D C EREMO N IA L IT EMS
Introduction of Newly Hired Employee J ason Wolf, Associate Engineer
P U B L I C C O MME N T S
3.AP P RO VAL O F C ON SE N T C AL E N D AR
All matters listed under the C onsent C alendar are considered by the Board of
Directors to be routine and will be enacted in one motion. T here will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items to
be discussed and/or removed from the Consent Calendar.
a.April 11, 2018 regular meeting minutes
b.April 25, 2018 regular meeting minutes
c.Directors' fees and expenses for April 2018
d.April 2018 Disbursements: Accounts payable disbursements for the period
include check numbers 252039 through 252180, bank drafts, and A C H
Payments in the amount of $1,802,512.68 and $340,446.60 for payroll.
e.Financial Statements for April 2018
D I SC U SSI ON AN D P O SSI B L E AC T I O N I T E MS
4.Review and Approve Updates to the Compensation and Facility Use Policies
5.C onsider Agreement to Exchange Wastewater Flows
6.C onsider Agreement for Fleet Maintenance
RE P O RT S
7.Board of Directors' Reports
8.General Manager/C EO Report
9.Legal Counsel Report
10.Board of Directors' Comments
AD J O U RN
P LEAS E NO T E:
Materials related to an item on this agenda s ubmitted to the Board after dis tribution of the agenda packet
are availab le fo r pub lic ins p ectio n in the District's o ffic e lo cated at 31111 G reens p o t R d., Highland , during
normal bus ines s ho urs. Also, s uc h d o cuments are available on the District's website at www.eastvalley.org
subject to staff's ability to pos t the doc uments before the meeting.
P urs uant to G overnment C o d e S ec tio n 54954.2(a), any reques t for a d is ab ility-related modific ation or
ac commodation, inc luding auxiliary aid s o r s ervic es , that is s o ught in order to p artic ip ate in the above-
agendized p ublic meeting s ho uld be d irected to the District C lerk at (909) 885-4900 at leas t 72 ho urs prior
to said meeting.
1
Minutes 04/11/2018 smg
Draft pending approval
EAST VALLEY WATER DISTRICT April 11, 2018
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Mr. Wayne Brown
led the flag salute.
PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT: Director: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Kelly Malloy, Director of Strategic Services; Patrick
Milroy, Operations Manager; Justine Hendricksen, District Clerk;
Shayla Gerber, Senior Administrative Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Carrillo declared the public participation section of the meeting open at 5:31
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Smith-Coats) that the April 11, 2018 agenda be approved as submitted.
APPROVE THE FEBRUARY 21, 2018 SPECIAL BOARD MEETING MINUTES
M/S/C (Coats-Smith) that the Board approve the February 21, 2018 special board
meeting minutes as submitted.
APPROVE THE FEBRUARY 28, 2018 REGULAR BOARD MEETING MINUTES
M/S/C (Coats-Smith) that the Board approve the February 28, 2018 regular board
meeting minutes as submitted.
2
Minutes 04/11/2018 smg
DIRECTORS’ FEES AND EXPENSES FOR MARCH 2018
M/S/C (Coats-Smith) that the Board approve the Directors’ fees and expenses for
March 2018 as submitted.
UPDATE ON LEAD TESTING IN PUBLIC SCHOOLS
The Director of Strategic Services stated that recent legislation requires mandatory
lead testing in schools effective January 1, 2018; that the District has already
completed testing in some schools; and that schools are responsible to bring their site
into compliance.
The General Manager/CEO stated that the lead testing is an unfunded mandate on
schools; that due to the age of infrastructure, many schools may have negative financial
consequences due to the results.
Ms. Susan Longville, Board President of the San Bernardino Valley Municipal Water
District, made a comment to the Board: “this is a proper time to put in an application
to SAWPA (Santa Ana Watershed Project Authority) to request funding for disadvantaged
communities”.
Vice Chairman Smith asked if the District is allowed on school campuses. The General
Manager/CEO responded that the District has been reaching out to schools to implement
testing, and that the District is responsible for performing the tests.
Information only.
APPROVAL OF AMENDMENT FOR WEATHER-BASED IRRIGATION CONTROLLER DIRECT
INSTALLATION PROGRAM
The Director of Strategic Services provided information regarding the proposed contract
amendment with Anthony’s Irrigation for the Weather-Based Irrigation Controller Direct
Installation Program; she stated that due to the popularity of the program, staff
continues to receive program applications from residents beyond the original
anticipated contract amount; that staff is requesting an increase to the original
contract by $225,000; she gave a breakdown of the financial request to the Board; and
stated that the amount requested will be included in the FY 2018-19 budget.
The General Manager/CEO praised Mr. Duane Anthony on his service and for
representing the District positively.
Director Coats thanked Mr. Anthony and stated that he is a great representation of the
District.
Vice Chairman Smith added that his water bill is ¾ of what it used to be since he had
the weather-based irrigation controller installed.
3
Minutes 04/11/2018 smg
Chairman Carrillo commended Mr. Anthony on being a great ambassador to the District.
M/S/C (Morales-Coats) that the Board approve an amendment to the contract
with Anthony’s Irrigation for the Weather Based Irrigation Controller Direct Installation
Program.
CANCELLATION OF THE MAY 9, 2018 REGULAR BOARD MEETING
The General Manager/CEO requested that the May 9, 2018 regular board meeting be
canceled due to all members of the Board and staff attending the Association of
California Water Agencies Spring Conference.
M/S/C (Goodrich-Coats) that the Board approve the cancellation of the May 9,
2018 regular board meeting.
RESOLUTION 2018.09 – CALIFORNIA CLIMATE INVESTMENTS URBAN GREENING
PROGRAM GRANT
The Director of Strategic Services provided information regarding an application for
grant funds for the California Climate Investments Urban Greening Program and how it
relates to landscaping at the Sterling Natural Resource Center; she stated that the
District is requesting $1 million which would focus on landscaping the administration
side of the building; which would include bike paths and granite walkways. She stated
that it is consistent with the EIR (Environmental Impact Report), which has already been
approved; that the facility is set in the center of a disadvantaged neighborhood and
there is a broad range of support from the community.
M/S/C (Morales-Coats) that the Board adopt Resolution 2018.09 approving the
application for grant funds for the California Climate Investments Urban Greening
Program.
Roll call vote:
Director Morales – Yes
Director Coats – Yes
Director Goodrich – Yes
Vice Chairman Smith – Yes
Chairman Carrillo - Yes
DISPOSITION OF SURPLUS PROPERTY
The Operations Manager gave an overview of District vehicles requested to be
surplused; and he stated that two of the vehicles are candidates for donation to a local
non-profit organization.
4
Minutes 04/11/2018 smg
M/S/C (Coats-Goodrich) that the Board authorize the disposition of surplus
property as submitted.
ELECTION FOR SPECIAL DISTRICT MEMBER OF LAFCO
The General Manager/CEO gave background information on the services that LAFCO
provides and stated that there is one seat up for the position of Regular Special District
Member.
Director Morales recommended that the Board consider James Curatalo, as Steve
Boydston did not submit a resume and backup information for the Board to review.
M/S/C (Morales-Smith) that the Board select James Curatalo as the Regular
Special District Member of the 2018 LAFCO Commission.
Roll call vote:
Director Morales – Yes
Vice Chairman Smith – Yes
Director Coats – Yes
Director Goodrich – Yes
Chairman Carrillo - Yes
BOARD OF DIRECTORS’ REPORTS
Director Coats reported on the following: on March 29 he attended the Inland Empire
Economic Partnership meeting where he received a State of The Region update; on April
3 he attended the North Fork Water Company Annual meeting of the Shareholders; on
April 9 he attended the Finance and Human Resources Committee meeting where they
reviewed District policies; and on April 10 he met with the General Manager/CEO to
review District affairs.
Director Goodrich reported on the following: on April 3 he attended the North Fork Water
Company Annual meeting of the Shareholders; and on April 10 he met with the General
Manager/CEO to review District affairs.
Director Morales reported on the following: on April 6 he met with the General
Manager/CEO to review District affairs and received an update on the Sterling Natural
Resource Center; on April 9 he attended the Finance & Human Resources Committee
meeting; and on April 10 he attended the City of San Bernardino Board of Water
Commissioners meeting.
Vice Chairman Smith reported on the following: on April 3 he attended the North Fork
Water Company Annual meeting of the Shareholders; on April 4 he attended the 2X2X2
Recycled Water Ad-Hoc Committee meeting where they reviewed bids for the Sterling
5
Minutes 04/11/2018 smg
Natural Resource Center; and on April 4 he met with the General Manager/CEO to review
the agenda.
Chairman Carrillo reported on the following: on April 3 he attended the North Fork Water
Company Annual meeting of the Shareholders; on April 4 he attended the 2X2X2 Recycled
Water Ad-Hoc Committee meeting where they updated the City of San Bernardino on
the Sterling Natural Resource Center; and on April 4 he met with the General
Manager/CEO to review the agenda.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported that on April 3 the District held the North Fork Water
Company Annual Meeting of the Shareholders where they determined assessments and
per share value of stock; on April 10 he attended the Community Advisory Commission
meeting where he presented a District overview to the re-organized commission;
tomorrow he will be holding a meeting with local constituents to discuss community
partnerships; and last week he attended the San Bernardino County Board of Supervisors
meeting where they approved a resolution needed for the District’s LAFCO process. The
General Manager/CEO stated that on April 16 he will be attending the LAFCO hearing
where they will be discussing activation of services for wastewater treatment,
reclamation, disposal and recharge of recycled water for the District and that the last
step in the application of the approval process will be placed on the LAFCO agenda in
May of this year.
Information only.
LEGAL COUNSEL REPORT
No report at this time.
BOARD OF DIRECTORS’ COMMENTS
Director Goodrich thanked District staff for all their help with providing him information
regarding the District since appointed to the Board.
Director Morales thanked staff for their rapid response to and positive interaction with
a ratepayer last week.
Vice Chairman Smith commended the General manager/CEO and the Chief Financial
Officer for going above and beyond their scope of duties to help an outside organization
that resides within the community.
6
Minutes 04/11/2018 smg
Director Coats complimented staff for always going above and beyond in their duties;
and he made the following statement: “Help ensure your water future by supporting
the Sterling Natural Resource Center”.
Chairman Carrillo thanked everyone for attending the meeting.
Information only.
ADJOURN
The meeting adjourned at 6:36 p.m.
___________________________
Chris Carrillo, Board President
__________________________
John Mura, Secretary
1
Minutes 04/25/2018 smg
Draft pending approval
EAST VALLEY WATER DISTRICT April 25, 2018
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 4:30 p.m.
PRESENT: Directors: Carrillo, Coats, Morales, Smith
ABSENT: Director Goodrich
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Justine Hendricksen, District Clerk; Shayla Gerber,
Senior Administrative Assistant
LEGAL COUNSEL: Jean Cihigoyenetche and Marty Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Carrillo declared the public participation section of the meeting open at 4:30
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Coats-Smith) that the April 25, 2018 agenda be approved as submitted.
CLOSED SESSION
The Board entered into Closed Session at 4:31 p.m. as provided in the Ralph M. Brown
Act Government Code Section 54956.9(d)(4) to discuss the item(s) listed on the agenda.
Director Goodrich arrived at 4:37 p.m.
THE BOARD RECONVENED THE MEETING AT 5:30 P.M.
Mr. Noelte led the flag salute.
ROLL CALL
PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith
2
Minutes 04/25/2018 smg
ABSENT: None
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
With respect to Item #2: No reportable action taken.
PUBLIC COMMENTS
Chairman Carrillo declared the public participation section of the meeting open at
5 :31 p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVE THE MARCH 14, 2018 REGULAR BOARD MEETING MINUTES
M/S/C (Coats-Smith) that the Board approve the March 14, 2018 regular board
meeting minutes as submitted.
APPROVE THE MARCH 28, 2018 REGULAR BOARD MEETING MINUTES
M/S/C (Coats-Smith) that the Board approve the March 28, 2018 regular board
meeting minutes as submitted.
APPROVE THE FINANCIAL STATEMENTS FOR MARCH 2018
M/S/C (Coats-Smith) that the Board approve the financial statements for March
2018 as submitted.
DISBURSEMENTS
M/S/C (Coats-Smith) that the General Fund Disbursements #251899 through
#252038 which were distributed during the period of March 1, 2018 through March 31,
2018, bank drafts, and ACH Payments in the amount of $4,198,446.94 and $350,255.92
for payroll and benefit contributions, totaling $4,548,702.86 be approved.
ACCEPT AND FILE THE INVESTMENT REPORT FOR THE QUARTER ENDED MARCH 31,
2018
M/S/C (Coats-Smith) that the Board accept and file the investment report for
the quarter ended March 31, 2018.
ADOPT RESOLUTION 2018.08 APPROVING A STATEMENT OF INVESTMENT POLICY 7.6
FOR FISCAL YEAR 2018-19
The Chief Financial Officer stated that the investment policy is required by State
statues to be reviewed annually; that there were no significant changes to the policy;
that previously the policy was submitted to the California Municipal Treasurers
3
Minutes 04/25/2018 smg
Association (CMTA) for review and suggestions were incorporated into the policy. The
Chief Financial Officer noted minor changes to the policy.
The General Manager/CEO stated that the policy was reviewed by the Finance & Human
Resources Committee.
M/S/C (Morales-Coats) that the Board adopt Resolution 2018.08 as submitted.
FY 2018-19 PROGRAM GOALS AND OBJECTIVES WORKSHOP
The General Manager/CEO stated that Program Managers will be presenting their
departments Goals and Objectives for FY 2018-19.
The Chief Financial Officer stated that departmental Goals and Objectives are aligned
with Agency Goals and Objectives; and support the General Manager/CEO’s Goals and
Objectives that were approved in March 2018.
Program Managers and staff reviewed their departments’ FY 2017-2018
accomplishments and presented their proposed FY 2018-19 program Goals and
Objectives to the Board.
The Board took a break at 6:55 p.m.
The Board reconvened the meeting at 7:06 p.m.
Chairman Carrillo reviewed the Board’s accomplishments and and presented their
proposed FY 2018-19 Goals and Objectives.
Information only.
BOARD OF DIRECTORS’ REPORTS
Director Coats reported on the following: on April 16 he attended the Association of San
Bernardino County Special Districts Association where Mr. Mike Hancock was the
speaker; and on April 17 he attended the San Bernardino Valley Municipal Water District
Board meeting.
Vice Chairman Smith reported that on April 19 he met with the General Manger/CEO
where he received District updates.
Director Goodrich reported on the following: on April 15-18 he attended the California
Special District Association’s Leadership Academy where he received his certificate of
completion; and on April 24 he met with the General Manager/CEO for an update on
District business.
Director Morales reported on the following: on April 13 he met with the General
Manager/CEO to discuss District business; on April 17 he attended the San Bernardino
4
Minutes 04/25/2018 smg
Valley Municipal Water District Board meeting; and on April 24 he attended the San
Bernardino Board of Water Commissioners meeting.
Chairman Carrillo reported on the following: on April 19 he reviewed the agenda with
the General Manager/CEO; on April 12 he attended the Non-profit Community
Foundation meeting; and on April 24 he attended the Highland City Council meeting.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported that water quality staff received laboratory results
for lead samples collected at Redlands Unified Schools served by East Valley Water
District, and all sample results are reported as non-detect; and tomorrow he will be
meeting with local constituents to discuss community partnerships.
The General Manager/CEO informed the Board of upcoming meetings and events:
• May 1 @ 6:00 p.m. – Community Advisory Commission meeting
• May 3 – North Fork Dam Tour
• May 9 Regular Board meeting **canceled**
• May 16 @ 5:30 p.m. – Special Budget Workshop meeting
• May 24 – Top Workplace Award employee luncheon
Information only.
LEGAL COUNSEL REPORT
No report at this time.
BOARD OF DIRECTORS’ COMMENTS
Director Coats thanked staff for their presentations and made the following statement:
“Help ensure your water future by supporting the Sterling Natural Resource Center”.
Director Goodrich commended staff on their presentations.
Director Morales stated that he was pleased that there was such a large turnout at the
District’s Spring Workshop; and stated that he is looking forward to the Leadership
Academy presentation at the next regular board meeting.
Vice Chairman Smith praised staff and thanked them for their presentations.
Chairman Carrillo thanked the General Manager/CEO for empowering staff; and stated
that the presentations were informative and well presented.
Information only.
5
Minutes 04/25/2018 smg
ADJOURN
The meeting adjourned at 8:13 p.m.
___________________________
Chris Carrillo, Board President
__________________________
John Mura, Secretary
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Jus tine Hendric ksen
District C lerk
B O AR D AGE N D A S TAF F R E P ORT
Agend a Item #3.c .
Meeting Date: May 23, 2018
C ons ent Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: Direc tors ' fees and exp enses fo r April 2018
R E C O MME N D AT IO N:
Approve the G o verning Board Memb ers ’ fees and exp ens es for Ap ril 2018.
B AC KGR O UN D / AN ALYS IS :
T he Bo ard has ins tructed staff to lis t all directo r fees and exp ens es as a separate agend a item to s how full fis cal
trans p arency. O nly after Board review and approval will the c o mp ens ation and expens es be paid.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
T his agenda items has been reviewed by the Ad minis tratio n d ep artment.
F IS C AL IMPAC T
T he fis c al impac t as soc iated with this agenda item is $6,964.42 whic h is includ ed in the c urrent fis c al b udget.
ATTACH M E N TS:
Description Type
Directors' Expense Reports April 2018 Backup Material
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #3.d .
Meeting Date: May 23, 2018
C ons ent Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: April 2018 Dis b urs ements : Ac c ounts payable d is b urs ements for the p erio d inc lude chec k numb ers
252039 through 252180, b ank drafts, and AC H P ayments in the amount of $1,802,512.68 and
$340,446.60 fo r payroll.
R E C O MME N D AT IO N:
S taff rec ommend s that the Board o f Directo rs review and approve the Dis tric t’s expens e d is b urs ements for the
period Ap ril 1, 2018 thro ugh April 30, 2018 in the amo unt of $2,142,959.28.
B AC KGR O UN D / AN ALYS IS :
In the continued effo rt to b e fis cally trans p arent, the p ayment register fo r s upplies , materials , services , and
p ayroll fo r Ap ril 2018 is attached for review and ap proval. T his p roc es s provid es the Bo ard and the public an
o p p o rtunity to review the exp enses of the Dis tric t. Acc o unts P ayable is p ro cess ed weekly, while p ayroll is
p ro ces s ed bi-weekly. Info rmation to justify eac h expenditure is available thro ugh the F inanc e Department.
Acc o unts payab le d is b urs ements for the p erio d inc lude c hec k numbers 252039 thro ugh 252180, bank drafts ,
and AC H P ayments in the amount of $1,802,512.68 and $340,446.60 for payroll. S ignific ant expenses greater
than o r equal to $50,000 are further exp lained below:
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the F inanc e Dep artment.
F IS C AL IMPAC T
S ufficient funds have b een b udgeted in the adopted F Y 2017-18 Bud get.
ATTACH M E N TS:
Description Type
April 2 01 8 P ayment Register Backup Material
PAYMENT REGISTER
APRIL 1, 2018 - APRIL 30, 2018
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
4/4/2018 252039 STACY A NEGRETE 63.37
4/4/2018 252040 FLIP MASTERS, LLC 105.37
4/4/2018 252041 MARY JANE ZAPATA 11.99
4/4/2018 252042 ANDREW GARCIA 62.90
4/4/2018 252043 GEOVANNI CASTILLO 67.74
4/4/2018 252044 CRYSTAL R WAGNER 34.41
4/4/2018 252045 GLENDA MENDOZA 95.54
4/4/2018 252046 ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP)1,260.00
4/4/2018 252047 ASBCSD 34.00
4/4/2018 252048 BURRTEC WASTE (GROUP) INDUSTRIES, INC.544.24
4/4/2018 252050 CHEM-TECH INTERNATIONAL INC 1,633.04
4/4/2018 252051 CINTAS CORPORATION (UNIFORMS)1,272.98
4/4/2018 252053 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 2,207.28
4/4/2018 252054 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 2,804.90
4/4/2018 252055 COAST FITNESS REPAIR SHOP 250.00
4/4/2018 252056 COLONIAL LIFE, PREMIUM 792.10
4/4/2018 252057 CSR AIR CONDITIONING & HEATING 214.82
4/4/2018 252058 DENTAL HEALTH SERVICES 289.70
4/4/2018 252059 DIRECTV 506.19
4/4/2018 252060 E H WACKS COMPANY 337.04
4/4/2018 252061 EVERSOFT, INC 204.62
4/4/2018 252062 EXPERIAN 208.24
4/4/2018 252063 FIRST CHOICE SERVICES 404.90
4/4/2018 252064 GARY YOUNG 480.29
4/4/2018 252065 HOPKINS TECHNICAL PRODUCTS INC 2,812.28
4/4/2018 252066 HUB CONSTRUCTION SPECIALTIES 630.85
4/4/2018 252067 INLAND WATER WORKS SUPPLY CO 453.00
4/4/2018 252068 INTERSTATE BATTERY 186.25
4/4/2018 252069 MICHAEL REARDON 526.69
4/4/2018 252070 POWERS ELECTRIC PRODUCTS CO 919.65
4/4/2018 252071 SCN, SECURITY COMMUNICATION NETWORK, INC 105.00
4/4/2018 252072 SO CAL GAS 591.62
4/4/2018 252073 SUBLIME PROMOTIONS LLC 2,512.41
4/4/2018 252074 TROY ALARM, INC. C/O AFA REDEMPTION CENTER 192.00
4/12/2018 252075 ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP)1,224.00
4/12/2018 252076 AUTO UPHOLSTERY INC.154.12
4/12/2018 252077 AUTO ZONE 4.79
4/12/2018 252078 BACKFLOW PREVENTION DEVICE INSPECTIONS INC 341.46
4/12/2018 252079 BRADEN HEYWOOD DBA GENESIS INDUSTRIAL SUPPLY 206.43
4/12/2018 252080 BURRTEC WASTE (GROUP) INDUSTRIES, INC.1,324.11
4/12/2018 252081 CINTAS CORPORATION (UNIFORMS)642.22
4/12/2018 252083 CUES 2,595.01
4/12/2018 252084 CULLIGAN OF ONTARIO 39.50
4/12/2018 252085 ELROD FENCE COMPANY 7,351.00
PAYMENT REGISTER
APRIL 1, 2018 - APRIL 30, 2018 Page 1 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
4/12/2018 252086 G & R REFRIGERATION 6,270.45
4/12/2018 252087 HIGHLAND EQUIPMENT RENTAL 60.63
4/12/2018 252088 HUB CONSTRUCTION SPECIALTIES 254.48
4/12/2018 252089 IDEA HALL 8,211.25
4/12/2018 252090 INLAND DESERT SECURITY & COMMUNICATIONS, INC 545.55
4/12/2018 252091 INLAND WATER WORKS SUPPLY CO 1,093.96
4/12/2018 252092 NAPA AUTO PARTS 31.20
4/12/2018 252093 SOUTHERN CALIFORNIA EDISON COMPANY 26.17
4/12/2018 252094 STAPLES BUSINESS ADVANTAGE 1,661.28
4/12/2018 252095 CSUSB Philanthropic Foundation 600.00
4/12/2018 252096 JOSH SALAS 57.63
4/12/2018 252097 INLAND PROPERTY SOLUTIONS 53.14
4/12/2018 252098 ELITE PREMIER INVESTMENTS 23.32
4/12/2018 252099 SOUTH CAL GAS COMPANY 1,122.30
4/12/2018 252100 RC CONSTRUCTION 1,550.04
4/12/2018 252101 GLEN OLIVER 212.17
4/19/2018 252102 ALLEN WILLIAMS 239.00
4/19/2018 252103 AT&T 49.82
4/19/2018 252104 AUTO ZONE 22.99
4/19/2018 252105 BURGESS MOVING & STORAGE 1,500.30
4/19/2018 252106 CHEM-TECH INTERNATIONAL INC 1,539.88
4/19/2018 252107 CINTAS CORPORATION (UNIFORMS)642.22
4/19/2018 252108 IDEA HALL 5,311.01
4/19/2018 252109 INLAND WATER WORKS SUPPLY CO 1,535.44
4/19/2018 252110 K & L HARDWARE 31.68
4/19/2018 252111 KELLY ASSOCIATES MANAGEMENT GROUP LLC 705.00
4/19/2018 252112 KONICA MINOLTA 1,059.31
4/19/2018 252113 MILESTONE TROPHIES & AWARDS 43.10
4/19/2018 252114 NAPA AUTO PARTS 11.83
4/19/2018 252115 PHOENIX LIFE INSURANCE COMPANY 66.74
4/19/2018 252116 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 701,440.07
4/19/2018 252117 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 20,022.91
4/19/2018 252118 SANCON ENGINEERING, INC.3,191.50
4/19/2018 252119 SOUTHERN CALIFORNIA EDISON COMPANY 110,903.82
4/19/2018 252120 ST. BERNARDINE MEDICAL CENTER 572.60
4/19/2018 252121 THE PENNY PRESS MACHINE CO. LLC 1,000.00
4/19/2018 252122 TYLER TECHNOLGIES 440.00
4/19/2018 252123 U.S. BANCORP SERVICE CENTER 17,285.40
4/19/2018 252128 UPS FREIGHT 29.74
4/26/2018 252129 AMAZON.COM, LLC 1,848.51
4/26/2018 252130 ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP)2,415.00
4/26/2018 252131 BACKFLOW PREVENTION DEVICE INSPECTIONS INC 6,378.38
4/26/2018 252132 CINTAS CORPORATION (UNIFORMS)2,108.00
4/26/2018 252133 CITY OF HIGHLAND 2,025.00
4/26/2018 252134 CONSOLIDATED ELECTRICAL DIST 80.89
4/26/2018 252135 EYE MED VISION CARE 1,293.00
4/26/2018 252136 FEDERAL EXPRESS CORPORATION 101.56
4/26/2018 252137 FLEET MANAGEMENT DEPARTMENT 487.30
4/26/2018 252138 INLAND WATER WORKS SUPPLY CO 8,464.45
4/26/2018 252139 K & L HARDWARE 84.41
4/26/2018 252140 LOUIE CHECK 220.00
4/26/2018 252141 METROPOLITAN LIFE INS CO 150.87
4/26/2018 252142 PHOENIX LIFE INSURANCE COMPANY 66.74
PAYMENT REGISTER
APRIL 1, 2018 - APRIL 30, 2018 Page 2 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
4/26/2018 252143 STAPLES BUSINESS ADVANTAGE 765.54
4/26/2018 252144 UPS FREIGHT 38.92
4/26/2018 252145 VALERO MARKETING & SUPPLY COMP 9,024.70
4/26/2018 252146 YARDLEY ORGILL CO. INC. YO FIRE 736.26
4/26/2018 252147 YORK RISK SERVICES GROUP, INC.1,122.33
4/26/2018 252148 TEFLON INVESTMENTS LLC 21.57
4/26/2018 252149 ELMWOOD PLAZA LLC 600.00
4/26/2018 252150 ELMWOOD PLAZA LLC 100.00
4/26/2018 252151 ELMWOOD PLAZA LLC 127.00
4/26/2018 252152 ELMWOOD PLAZA LLC 100.00
4/26/2018 252153 TIN QUOC NGUYEN 15.45
4/26/2018 252154 REY SANCHEZ INVESTMENTS 175.89
4/26/2018 252155 JANET NICHOLSON 56.03
4/26/2018 252156 SARA GARCIA 33.85
4/26/2018 252157 KARLA TEXIN 3.38
4/26/2018 252158 RALPH PARTNER II, LLC 137.25
4/26/2018 252159 DANIELLE HARDIN 29.93
4/26/2018 252160 SAVE A LOT/MORAN FOODS LLC 70.68
4/26/2018 252161 SAVE A LOT/MORAN FOODS LLC 10.89
4/26/2018 252162 KENNON & BARBARA MITCHELL 21.25
4/26/2018 252163 MCDONALDS DT ARCH 2 16.55
4/26/2018 252164 SHARK INVESTMENTS LLC 99.68
4/26/2018 252165 LARRY MOFFITT 33.05
4/26/2018 252166 ARMANDO VENEGAS 69.76
4/26/2018 252167 BENTON JOE 119.72
4/26/2018 252168 DAVID AZNAR 8.50
4/26/2018 252169 IDA WEST INC.4.00
4/26/2018 252170 DAYLN CONTRERAS 9.23
4/26/2018 252171 LINDA MENOR 18.04
4/26/2018 252172 FIGWOOD GROUP LLC 75.00
4/26/2018 252173 ONLINE RESOURCES CORPORATION 1,000.00
4/26/2018 252174 BENTON ATKISSON 26.98
4/26/2018 252175 CYNTHIA JEFFERSON 200.00
4/26/2018 252176 DAVID GADEA 100.00
4/26/2018 252177 FRANCES SISNETT 113.05
4/26/2018 252178 JOEANN BROWN 100.00
4/26/2018 252179 JUAN CENTENO 99.00
4/26/2018 252180 Reginald Sellas 100.00
BANK DRAFTS
4/2/2018 DFT0002663 CALPERS/ MEDICAL 90,192.15
4/2/2018 DFT0002670 PayNearMe, Inc.43.78
4/3/2018 DFT0002671 PayNearMe, Inc.49.75
4/4/2018 DFT0002672 PayNearMe, Inc.29.85
4/5/2018 DFT0002673 PayNearMe, Inc.13.93
4/6/2018 DFT0002648 CA SDI Tax 2,225.47
4/6/2018 DFT0002649 CALPERS/ DEFERRED COMPENSATION 15,743.41
4/6/2018 DFT0002650 CALPERS/ RETIREMENT 824.38
4/6/2018 DFT0002651 CALPERS/ RETIREMENT 230.02
4/6/2018 DFT0002652 CALPERS/ RETIREMENT 3,808.72
4/6/2018 DFT0002653 CALPERS/ RETIREMENT 3,881.99
4/6/2018 DFT0002654 CALPERS/ RETIREMENT 12,065.92
4/6/2018 DFT0002655 CALPERS/ RETIREMENT 153.05
PAYMENT REGISTER
APRIL 1, 2018 - APRIL 30, 2018 Page 3 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
4/6/2018 DFT0002656 CALPERS/ RETIREMENT 61.38
4/6/2018 DFT0002657 CALPERS/ RETIREMENT 18,349.34
4/6/2018 DFT0002658 Federal Payroll Tax 23,139.02
4/6/2018 DFT0002659 Medicare 6,524.54
4/6/2018 DFT0002660 Social Security 26.04
4/6/2018 DFT0002661 STATE DISBURSEMENT UNIT 2,442.47
4/6/2018 DFT0002662 State Payroll Tax 8,865.80
4/6/2018 DFT0002669 PayNearMe, Inc.33.83
4/9/2018 DFT0002675 PayNearMe, Inc.69.65
4/9/2018 DFT0002729 CALPERS/ DEFERRED COMPENSATION 34.28
4/10/2018 DFT0002668 FORTE, ACH DIRECT INC, ACH FEES 5,839.52
4/10/2018 DFT0002674 PayNearMe, Inc.69.65
4/10/2018 DFT0002678 TRANSFIRST DISCOUNT 10,522.12
4/11/2018 DFT0002676 PayNearMe, Inc.65.67
4/12/2018 DFT0002677 PayNearMe, Inc.53.73
4/13/2018 DFT0002704 PayNearMe, Inc.31.84
4/16/2018 DFT0002697 PayNearMe, Inc.53.73
4/16/2018 DFT0002699 VERIFONE INC 22.00
4/16/2018 DFT0002730 MERCHANT BANKCD 250.67
4/17/2018 DFT0002698 VANTAGEPOINT 18,000.00
4/17/2018 DFT0002709 PayNearMe, Inc.29.85
4/18/2018 DFT0002708 PayNearMe, Inc.31.84
4/19/2018 DFT0002710 PayNearMe, Inc.41.79
4/20/2018 DFT0002680 CA SDI Tax 2,486.16
4/20/2018 DFT0002681 CALPERS/ DEFERRED COMPENSATION 15,720.24
4/20/2018 DFT0002682 CALPERS/ RETIREMENT 230.02
4/20/2018 DFT0002683 CALPERS/ RETIREMENT 840.90
4/20/2018 DFT0002684 CALPERS/ RETIREMENT 61.38
4/20/2018 DFT0002685 CALPERS/ RETIREMENT 3,808.72
4/20/2018 DFT0002686 CALPERS/ RETIREMENT 153.05
4/20/2018 DFT0002687 CALPERS/ RETIREMENT 12,065.92
4/20/2018 DFT0002688 CALPERS/ RETIREMENT 18,372.85
4/20/2018 DFT0002689 CALPERS/ RETIREMENT 3,881.99
4/20/2018 DFT0002690 Federal Payroll Tax 26,595.11
4/20/2018 DFT0002691 Medicare 6,920.08
4/20/2018 DFT0002692 Social Security 883.72
4/20/2018 DFT0002693 STATE DISBURSEMENT UNIT 2,442.47
4/20/2018 DFT0002694 State Payroll Tax 10,155.64
4/20/2018 DFT0002707 PayNearMe, Inc.29.85
4/23/2018 DFT0002696 CBB 2,316.10
4/23/2018 DFT0002702 PayNearMe, Inc.51.74
4/24/2018 DFT0002700 VERIFONE INC 44.00
4/24/2018 DFT0002701 PayNearMe, Inc.53.73
4/25/2018 DFT0002705 PayNearMe, Inc.39.80
4/26/2018 DFT0002703 PayNearMe, Inc.23.88
4/27/2018 DFT0002706 PayNearMe, Inc.9.95
4/30/2018 DFT0002726 PayNearMe, Inc.67.66
ACH PAYMENTS
4/4/2018 10004009 ACWA, ASSOC OF CALIF WATER AGENCIES 10,000.00
4/4/2018 10004010 ADCOMP SYSTEMS 319.29
4/4/2018 10004011 ADS LLC 1,600.00
4/4/2018 10004012 AZTECA SYSTEMS, INC/ CITYWORKS 40,000.00
PAYMENT REGISTER
APRIL 1, 2018 - APRIL 30, 2018 Page 4 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
4/4/2018 10004013 BARRY'S SECURITY SERVICES, INC 3,283.90
4/4/2018 10004014 BLAIS & ASSOCIATES INC 475.00
4/4/2018 10004015 BRITHINEE ELECTRIC 7,435.67
4/4/2018 10004016 CLEARFLY COMMUNATIONS 1,340.27
4/4/2018 10004017 DAN DIETZ 444.15
4/4/2018 10004018 DAVID HERNANDEZ 422.05
4/4/2018 10004019 DIMENSION DATA NORTH AMERICA 18,668.24
4/4/2018 10004020 EVWD EMPLOYEES EVENTS ASSOC 334.50
4/4/2018 10004021 EXCEL LANDSCAPE, ICN 8,550.00
4/4/2018 10004022 FERGUSON ENTERPRISES, INC.15,488.41
4/4/2018 10004023 FSA Only/East Valley Water District 1,629.30
4/4/2018 10004024 GARY STURDIVAN 612.35
4/4/2018 10004025 GORDON GRANT 529.37
4/4/2018 10004026 INDUSTRIAL RUBBER & SUPPLY 16.20
4/4/2018 10004027 JAMES SMOTHERS 3,000.00
4/4/2018 10004028 LAND ENGINEERING CONSULTANTS 1,480.00
4/4/2018 10004029 LANDS END INC 2,943.46
4/4/2018 10004031 LEGEND PUMP AND WELL 23,119.12
4/4/2018 10004032 LINCOLN NATIONAL LIFE INS CO.2,134.23
4/4/2018 10004033 MERLIN JOHNSON CONSTRUCTION 90,802.16
4/4/2018 10004034 MICHAEL HENDERSON 597.23
4/4/2018 10004035 MINUTEMAN PRESS OF RANCHO CUCAMONGA 1,678.02
4/4/2018 10004036 NATIONAL CONSTRUCTION RENTALS 158.49
4/4/2018 10004037 PLUS 1 PERFORMANCE 1,450.16
4/4/2018 10004038 PSA PRINTING & MAILING SERVICES, INC 788.25
4/4/2018 10004039 QUINN COMPANY 90.45
4/4/2018 10004040 REBECCA KASTEN 700.00
4/4/2018 10004041 S & J PLUMBING, INC.450.00
4/4/2018 10004042 SITEONE LANDSCAPE SUPPLY , LLC 262.18
4/4/2018 10004043 THOMAS P ORTON 465.35
4/4/2018 10004044 UNDERGROUND SERVICE ALERT 231.10
4/4/2018 10004045 VULCAN MATERIALS COMPANY 1,547.33
4/12/2018 10004046 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 479.83
4/12/2018 10004047 BARRY'S SECURITY SERVICES, INC 1,718.26
4/12/2018 10004048 BEN JOSEPH ZERPA 139.99
4/12/2018 10004049 BOOT BARN, INC 300.00
4/12/2018 10004050 CALGON CARBON CORPORATION 269.38
4/12/2018 10004051 CINTAS CORPORATION (FIRST AID)132.10
4/12/2018 10004052 CLIFF'S PEST CONTROL 323.00
4/12/2018 10004053 CLINICAL LAB OF S B 4,479.00
4/12/2018 10004054 CORELOGIC SOLUTIONS INC.711.09
4/12/2018 10004055 EZEQUIEL ELECTRIC, INC.932.50
4/12/2018 10004056 FRONTIER COMMUNICATIONS 105.87
4/12/2018 10004057 INFOSEND, INC 24,896.83
4/12/2018 10004058 JC LAW FIRM 25,100.00
4/12/2018 10004059 JOSE MILLAN 2,600.00
4/12/2018 10004060 LEGEND PUMP AND WELL 9,255.48
4/12/2018 10004061 MERLIN JOHNSON CONSTRUCTION 13,600.00
4/12/2018 10004062 MIKE J. ROQUET CONSTRUCTION INC 19,000.00
4/12/2018 10004063 MILLER SPATIAL SERVICES, LLC 5,150.00
4/12/2018 10004064 MINUTEMAN PRESS OF RANCHO CUCAMONGA 14,945.52
4/12/2018 10004065 NEOFUNDS BY NEOPOST 500.00
4/12/2018 10004066 P.A.D. PALM AUTO DETAIL 1,110.00
PAYMENT REGISTER
APRIL 1, 2018 - APRIL 30, 2018 Page 5 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
4/12/2018 10004067 ROUNSVILLE'S AUTO BODY 1,326.74
4/12/2018 10004068 THE QUINTANA CRUZ COMPANY, LLC 8,000.00
4/12/2018 10004069 TROY ALARM, INC.264.00
4/12/2018 10004070 VERIZON WIRELESS 3,899.13
4/12/2018 10004072 VULCAN MATERIALS COMPANY 635.37
4/12/2018 10004073 WAXIE SANITARY SUPPLY 39.67
4/19/2018 10004074 ADP, LLC 287.00
4/19/2018 10004075 ASHOK K. DHINGRA, AKD CONSULTING 28,411.66
4/19/2018 10004076 BARRY'S SECURITY SERVICES, INC 81.40
4/19/2018 10004077 BEN JOSEPH ZERPA 199.99
4/19/2018 10004078 EVWD EMPLOYEES EVENTS ASSOC 359.50
4/19/2018 10004079 FERGUSON ENTERPRISES, INC.15,837.18
4/19/2018 10004080 FRONTIER COMMUNICATIONS 164.48
4/19/2018 10004081 FSA Only/East Valley Water District 1,629.30
4/19/2018 10004082 JC LAW FIRM 19,575.00
4/19/2018 10004083 JOHN WITHERS ASSOCIATES 6,000.00
4/19/2018 10004084 JOSE MILLAN 120.00
4/19/2018 10004085 MANAGED HEALTH NETWORK 241.92
4/19/2018 10004086 MICHAEL BAFFA 415.03
4/19/2018 10004087 MINUTEMAN PRESS OF RANCHO CUCAMONGA 2,135.24
4/19/2018 10004088 NEOGOV 3,150.00
4/19/2018 10004089 NEOPOST USA INC 366.79
4/19/2018 10004090 NETWORK FLEET, INC 124.75
4/19/2018 10004091 OFFICIAL PAYMENTS CORP.34.85
4/19/2018 10004092 PLUS 1 PERFORMANCE 18.68
4/19/2018 10004093 POWERSTRIDE BATTERY CO.286.37
4/19/2018 10004094 PRUETTS PRECISION ALIGNMENT 119.00
4/19/2018 10004095 QUINN COMPANY 7,090.59
4/19/2018 10004096 ROUNSVILLE'S AUTO BODY 1,740.57
4/19/2018 10004097 SAFETY COMPLIANCE COMPANY 400.00
4/19/2018 10004098 VIRTUAL GRAFFITI, INC.9,793.43
4/19/2018 10004099 WORTHINGTON PARTNERS, LLC 10,000.00
4/26/2018 10004100 AIRGAS, USA LLC 179.73
4/26/2018 10004101 BARRY'S SECURITY SERVICES, INC 3,182.15
4/26/2018 10004102 CINTAS CORPORATION (FIRST AID)201.96
4/26/2018 10004103 DANGELO CO INC 59.65
4/26/2018 10004104 DIMENSION DATA NORTH AMERICA 972.08
4/26/2018 10004105 EXCEL LANDSCAPE, ICN 40.89
4/26/2018 10004106 FERGUSON ENTERPRISES, INC.3,419.56
4/26/2018 10004107 HAAKER EQUIPMENT COMPANY 1,779.75
4/26/2018 10004108 ICMA RETIREMENT CORPORATION 250.00
4/26/2018 10004109 INDUSTRIAL RUBBER & SUPPLY 505.44
4/26/2018 10004110 JONATHAN PEEL 90.00
4/26/2018 10004111 S & J PLUMBING, INC.450.00
4/26/2018 10004112 SDRMA, SPECIAL DISTRICT RISK MGMT 47.50
4/26/2018 10004113 SHRED-IT US JV LLC 65.96
4/26/2018 10004114 TIM VITRANO 105.00
4/26/2018 10004115 WAXIE SANITARY SUPPLY 1,071.58
4/26/2018 10004116 WESTERN WEATHER GROUP INC 249.00
TOTAL 1,802,512.68$
PAYMENT REGISTER
APRIL 1, 2018 - APRIL 30, 2018 Page 6 of 6
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #3.e.
Meeting Date: May 23, 2018
C ons ent Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: F inanc ial S tatements fo r Ap ril 2018
R E C O MME N D AT IO N:
S taff rec ommend s that the Bo ard o f Direc to rs ac cept and file the attac hed financ ial statements as o f, and for the
period end ed , April 30, 2018.
B AC KGR O UN D / AN ALYS IS :
Includ ed herewith fo r the Board’s review is a s ummary o f Eas t Valley Water District’s financ ial results , as of
Ap ril 30, 2018.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
ATTACH M E N TS:
Description Type
April 2 01 8 Financial Statement Monthly Review Backup Material
April 2 01 8 Financial Statements Backup Material
FINANCIAL STATEMENTS MONTHLY REVIEW
APRIL 30, 2018
page | 1
FINANCIAL STATEMENTS MONTHLY REVIEW
APRIL 30, 2018
page | 2
FINANCIAL STATEMENTS MONTHLY REVIEW
APRIL 30, 2018
page | 3
FINANCIAL STATEMENTS MONTHLY REVIEW
APRIL 30, 2018
page | 4
FINANCIAL STATEMENTS MONTHLY REVIEW
APRIL 30, 2018
page | 5
FINANCIAL STATEMENTS MONTHLY REVIEW
APRIL 30, 2018
page | 6
FINANCIAL STATEMENTS MONTHLY REVIEW
APRIL 30, 2018
page | 7
WATER WASTEWATER DISTRICT TOTAL
Assets:
Current Assets:
01 Cash and Cash Equivalents 10,318,064.47$ 2,694,960.19$ 13,013,024.66$
02 Investments 3,442,485.94 1,883,867.48 5,326,353.42
03 Accounts Receivable, Net 3,428,302.17 257,451.65 3,685,753.82
04 ‐Interest Receivable 5,951.06 3,377.19 9,328.25
14*05 Other Receivables 463,224.26 - 463,224.26
06 Due from other Governments 115,675.21 - 115,675.21
08 Inventory 286,431.94 6,721.16 293,153.10
09 Prepaid Expenses 81,610.05 18,662.53 100,272.58
18,141,745.10 4,865,040.20 23,006,785.30
Non-Current Assets:
10 Restricted Cash and Cash Equivalents 4,782,855.72 970,855.57 5,753,711.29
11 Capital Assets not being Depreciated 19,386,393.59 10,712,366.53 30,098,760.12
13 Capital Assets, Net 109,702,790.39 19,792,944.55 129,495,734.94
133,872,039.70 31,476,166.65 165,348,206.35
Total Assets:152,013,784.80 36,341,206.85 188,354,991.65
Deferred Outflow Of Resources
24*Deferred Charge on Refunding 138,481.81 - 138,481.81
25 Deferred Outflows - Pensions 2,374,775.29 669,809.71 3,044,585.00
154,527,041.90 37,011,016.56 191,538,058.46
Current Liabilities:
22 Accounts Payable and Accrued Expenses 695,633.97 29,959.97 725,593.94
23 Accrued Payroll and Benefits 759.08 - 759.08
15 Customer Service Deposits 1,588,834.80 - 1,588,834.80
16 Construction Advances and Retentions 106,000.00 3,500.00 109,500.00
17 Accrued Interest Payable 414,532.39 54,931.25 469,463.64
18 Current Portion of Compensated Absences 262,722.88 60,915.12 323,638.00
19 Current Portion of Long-Term Debt 1,735,128.45 117,958.00 1,853,086.45
4,803,611.57 267,264.34 5,070,875.91
Non-Current Liabilities:
20 Compensated Absences, less current portion (79,540.28) (40,386.97) (119,927.25)
28 Net Pension Liability 7,819,274.72 2,205,437.28 10,024,712.00
21 Long Term Debt, Less Current Portion 45,202,162.78 4,635,698.29 49,837,861.07
27 Other Liabilities 812.95 68,349.16 69,162.11
Deferred Inflows Of Resources
26 Deferred Inflows - Pensions 405,103.37 114,260.63 519,364.00
53,347,813.54 6,983,358.39 60,331,171.93
58,151,425.11 7,250,622.73 65,402,047.84
31 Equity 87,576,297.50 28,618,029.04 116,194,326.54
87,576,297.50 28,618,029.04 116,194,326.54
Tot Total Revenue 22,545,488.16 11,160,028.35 33,705,516.51
Tot Total Expense 13,746,168.87 10,017,663.56 23,763,832.43
8,799,319.29 1,142,364.79 9,941,684.08
96,375,616.79 29,760,393.83 126,136,010.62
154,527,041.90$ 37,011,016.56$ 191,538,058.46$ Total Liabilities, Equity and Current Surplus (Deficit):
Total Total Beginning Equity:
Equity:
Revenues Over/Under Expenses
Total Current Liabilities:
Total Non-Current and Deferred Inflows of Resources:
Total Liabilities and Deferred Inflows of Resources:
Unaudited
As of April 30, 2018
Combining Schedule of Net Position
Total Equity and Current Surplus (Deficit):
Total Assets and Deferred Outflows of Resources:
Total Current Assets:
Total Non-Current Assets:
Page 1 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 865,267.63$ 14,003,811.79$ 15,000,000.00$ -$ -$ -$ 15,000,000.00$ 996,188.21$
42 Meter Charges 747,031.10 7,458,227.19 8,845,000.00 - - - 8,845,000.00 1,386,772.81
43 Penalties 34,109.59 491,077.54 445,500.00 4,083.57 36,815.34 40,000.00 485,500.00 (42,392.88)
44 Wastewater System Charges - - - 369,506.10 3,872,043.54 4,545,000.00 4,545,000.00 672,956.46
45 Wastewater Treatment Charges - - - 669,190.46 7,189,200.98 7,900,000.00 7,900,000.00 710,799.02
46 Other Operating Revenue 51,308.56 349,832.19 131,500.00 125.00 9,225.00 70,000.00 201,500.00 (157,557.19)
47 Non Operating Revenue 70,079.95 237,337.89 125,000.00 12,837.13 47,541.93 22,000.00 147,000.00 (137,879.82)
48 Gain or Loss on Disposition 5,201.56 5,201.56 - 5,201.56 5,201.56 - - (10,403.12)
56 Benefits - - - - - - - -
68 Depreciation - - - - - - - -
Revenue Total: 1,772,998.39 22,545,488.16 24,547,000.00 1,060,943.82 11,160,028.35 12,577,000.00 37,124,000.00 3,418,483.49
- - - - -
Expense by Category
51 Labor 325,675.59 3,450,702.53 4,791,000.00 96,331.39 1,003,055.32 1,422,000.00 6,213,000.00 1,759,242.15
56 Benefits 132,499.87 2,288,939.26 2,722,500.00 38,584.23 506,576.84 662,500.00 3,385,000.00 589,483.90
63 Contract Services 254,786.93 2,631,481.86 3,723,100.00 831,999.85 7,915,976.70 8,909,900.00 12,633,000.00 2,085,541.44
65 Professional Development 7,723.79 136,174.97 270,300.00 2,869.81 51,208.14 103,700.00 374,000.00 186,616.89
53 Overtime 14,259.55 214,729.38 252,600.00 1,292.03 43,481.05 51,400.00 304,000.00 45,789.57
62 Materials and Supplies 74,031.93 806,409.67 1,120,200.00 6,990.66 88,777.77 121,800.00 1,242,000.00 346,812.56
64 Utilities 134,258.51 1,730,553.04 2,353,800.00 5,946.65 94,690.55 182,200.00 2,536,000.00 710,756.41
52 Temporary Labor - 1,814.40 10,500.00 - 777.60 4,500.00 15,000.00 12,408.00
67 Other 6,057.27 217,063.82 260,000.00 2,353.52 91,009.59 111,000.00 371,000.00 62,926.59
54 Standby 1,940.00 25,006.59 38,000.00 440.00 4,760.00 2,000.00 40,000.00 10,233.41
61 Water Supply - 605,275.43 801,000.00 - - - 801,000.00 195,724.57
71 -Debt Service 742,006.25 3,712,146.92 4,002,000.00 107,487.50 312,350.00 313,000.00 4,315,000.00 290,503.08
81 -Capital Improvement (19,155.04) 288,353.08 3,525,000.00 (71,135.73) 755,642.69 1,140,000.00 4,665,000.00 3,621,004.23
82 -Capital Outlay 680.46 211,011.75 480,000.00 291.62 38,290.82 131,000.00 611,000.00 361,697.43
83 -Accounting Income Add back - (2,573,493.83) - 70,844.11 (888,933.51) - - 3,462,427.34
Expense Total: 1,674,765.11 13,746,168.87 24,350,000.00 1,094,295.64 10,017,663.56 13,155,000.00 37,505,000.00 13,741,167.57
Total Surplus (Deficit): 98,233.28$ 8,799,319.29$ -$ (33,351.82)$ 1,142,364.79$ -$ -$ -$
Unaudited
Revenue and Expense Budget-to-Actual by Category
Month Ended April 30, 2018
WATER WASTEWATER DISTRICT WIDE
Page 2 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 865,267.63$ 14,003,811.79$ 15,000,000.00$ -$ -$ -$ 15,000,000.00$ 996,188.21$
42 Meter Charges 747,031.10 7,458,227.19 8,845,000.00 - - - 8,845,000.00 1,386,772.81
43 Penalties 34,109.59 491,077.54 445,500.00 4,083.57 36,815.34 40,000.00 485,500.00 (42,392.88)
44 Wastewater System Charges - - - 369,506.10 3,872,043.54 4,545,000.00 4,545,000.00 672,956.46
45 Wastewater Treatment Charges - - - 669,190.46 7,189,200.98 7,900,000.00 7,900,000.00 710,799.02
46 Other Operating Revenue 51,308.56 349,832.19 131,500.00 125.00 9,225.00 70,000.00 201,500.00 (157,557.19)
47 Non Operating Revenue 70,079.95 237,337.89 125,000.00 12,837.13 47,541.93 22,000.00 147,000.00 (137,879.82)
Revenue Total: 1,772,998.39 22,545,488.16 24,547,000.00 1,060,943.82 11,160,028.35 12,577,000.00 37,124,000.00 3,418,483.49
Progra 1000 - Board of Directors 7,924.88 77,736.87 160,300.00 3,334.52 32,644.51 68,700.00 229,000.00 118,618.62
Progra 2000 - General Administration 82,245.72 870,479.38 975,200.00 33,635.87 330,512.63 391,800.00 1,367,000.00 166,007.99
Progra 2100 - Human Resources 26,534.95 466,972.43 631,000.00 11,372.17 190,353.67 261,000.00 892,000.00 234,673.90
Progra 2200 - Public Affairs 38,740.95 296,181.47 456,000.00 31,691.34 256,714.17 434,000.00 890,000.00 337,104.36
Progra 2300 - Conservation 19,832.40 296,686.87 575,000.00 - - - 575,000.00 278,313.13
Progra 3000 - Finance 45,292.30 651,697.78 900,200.00 19,410.70 248,477.00 355,800.00 1,256,000.00 355,825.22
Progra 3200 - Information Technology 77,891.74 492,307.98 682,100.00 33,382.11 207,679.46 288,900.00 971,000.00 271,012.56
Progra 3300 - Customer Service 73,945.20 1,008,490.44 1,390,100.00 26,387.19 319,925.92 420,900.00 1,811,000.00 482,583.64
Progra 3400 - Meter Service 17,890.80 276,427.84 407,000.00 - - - 407,000.00 130,572.16
Progra 4000 - Engineering 51,858.42 739,053.01 1,127,900.00 18,700.00 246,463.33 458,100.00 1,586,000.00 600,483.66
Progra 5000 - Water Production 216,598.46 3,171,702.01 4,139,000.00 - - - 4,139,000.00 967,297.99
Progra 5100 - Water Treatment 24,419.33 701,767.27 1,061,000.00 - - - 1,061,000.00 359,232.73
Progra 5200 - Water Quality 25,823.80 295,454.01 425,000.00 - - - 425,000.00 129,545.99
Progra 6000 - Field Maintenance Administration 17,112.48 233,369.63 224,000.00 1,898.18 27,665.79 22,000.00 246,000.00 (15,035.42)
Progra 6100 - Water Maintenance 143,623.61 1,633,377.92 2,044,000.00 (750.00) (750.00) - 2,044,000.00 411,372.08
Progra 6200 - Wastewater Maintenance - - - 794,692.39 7,757,939.94 8,625,000.00 8,625,000.00 867,060.06
Progra 7000 - Facilities Maintenance 43,496.39 513,664.54 635,800.00 9,723.92 117,821.10 190,200.00 826,000.00 194,514.36
Progra 7100 - Fleet Maintenance 38,002.01 382,781.50 509,400.00 3,329.75 64,866.04 54,600.00 564,000.00 116,352.46
Progra 8000 - Capital 723,531.67 1,638,017.92 8,007,000.00 107,487.50 217,350.00 1,584,000.00 9,591,000.00 4,273,204.74
Total Surplus (Deficit):98,233.28$ 8,799,319.29$ -$ (33,351.82)$ 1,142,364.79$ -$ -$ -$
Revenue and Expense Budget-to-Actual by Program
Month Ended April 30, 2018
Unaudited
WATER WASTEWATER DISTRICT WIDE
Page 3 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 865,267.63$ 14,003,811.79$ 15,000,000.00$ -$ -$ -$ 15,000,000.00$ 996,188.21$
42 Meter Charges 747,031.10 7,458,227.19 8,845,000.00 - - - 8,845,000.00 1,386,772.81
43 Penalties 34,109.59 491,077.54 445,500.00 4,083.57 36,815.34 40,000.00 485,500.00 (42,392.88)
44 Wastewater System Charges - - - 369,506.10 3,872,043.54 4,545,000.00 4,545,000.00 672,956.46
45 Wastewater Treatment Charges - - - 669,190.46 7,189,200.98 7,900,000.00 7,900,000.00 710,799.02
46 Other Operating Revenue 51,308.56 349,832.19 131,500.00 125.00 9,225.00 70,000.00 201,500.00 (157,557.19)
47 Non Operating Revenue 70,079.95 237,337.89 125,000.00 12,837.13 47,541.93 22,000.00 147,000.00 (137,879.82)
48 Gain or Loss on Disposition 5,201.56 5,201.56 - 5,201.56 5,201.56 - - (10,403.12)
56 Benefits - - - - - - - -
68 Depreciation - - - - - - -
Revenue Total: 1,772,998.39 22,545,488.16 24,547,000.00 1,060,943.82 11,160,028.35 12,577,000.00 37,124,000.00 3,418,483.49
Program: 1000 - Board of Directors - - -
51 Labor 4,777.50$ 46,305.00$ 73,500.00$ 2,047.50$ 19,845.00$ 31,500.00$ 105,000.00$ 38,850.00$
56 Benefits 2,549.38 18,198.60 39,900.00 1,092.57 7,795.97 17,100.00 57,000.00 31,005.43
62 Materials and Supplies - 558.08 700.00 - 239.18 300.00 1,000.00 202.74
63 Contract Services - 5,488.80 7,700.00 - 2,352.35 3,300.00 11,000.00 3,158.85
65 Professional Development 598.00 7,186.39 38,500.00 194.45 2,412.01 16,500.00 55,000.00 45,401.60
Program: 1000 - Board of Directors Total: 7,924.88 77,736.87 160,300.00 3,334.52 32,644.51 68,700.00 229,000.00 118,618.62
Program: 2000 - General Administration - - -
51 Labor 23,196.09 252,929.88 343,700.00 9,912.71 108,295.10 147,300.00 491,000.00 129,775.02
53 Overtime 130.77 1,405.50 - 56.04 602.38 - - (2,007.88)
56 Benefits 22,631.37 214,849.69 232,500.00 8,115.34 49,011.63 73,500.00 306,000.00 42,138.68
62 Materials and Supplies 585.11 2,659.99 5,600.00 250.76 1,140.04 2,400.00 8,000.00 4,199.97
63 Contract Services 33,995.50 344,636.54 312,900.00 14,569.50 148,284.26 134,100.00 447,000.00 (45,920.80)
64 Utilities 171.19 1,819.12 2,100.00 73.37 816.91 900.00 3,000.00 363.97
65 Professional Development 1,535.69 52,178.66 78,400.00 658.15 22,362.31 33,600.00 112,000.00 37,459.03
Program: 2000 - General Administration Total: 82,245.72 870,479.38 975,200.00 33,635.87 330,512.63 391,800.00 1,367,000.00 166,007.99
Program: 2100 - Human Resources - - - -
51 Labor 10,801.25 110,897.56 147,700.00 4,629.15 47,527.62 63,300.00 211,000.00 52,574.82
52 Temporary Labor - 1,814.40 8,400.00 - 777.60 3,600.00 12,000.00 9,408.00
53 Overtime 109.87 891.29 2,100.00 47.09 381.98 900.00 3,000.00 1,726.73
56 Benefits 3,559.81 78,651.35 92,000.00 1,525.62 23,930.29 30,000.00 122,000.00 19,418.36
62 Materials and Supplies 23.61 1,310.65 14,000.00 10.12 561.71 6,000.00 20,000.00 18,127.64
63 Contract Services 4,182.51 41,323.24 79,800.00 1,792.51 17,709.98 34,200.00 114,000.00 54,966.78
64 Utilities 39.74 351.75 700.00 17.03 150.70 300.00 1,000.00 497.55
65 Professional Development 2,326.65 19,366.91 27,300.00 997.13 8,300.10 11,700.00 39,000.00 11,332.99
67 Other 5,491.51 212,365.28 259,000.00 2,353.52 91,013.69 111,000.00 370,000.00 66,621.03
Program: 2100 - Human Resources Total: 26,534.95 466,972.43 631,000.00 11,372.17 190,353.67 261,000.00 892,000.00 234,673.90
Month Ended April 30, 2018
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Page 4 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended April 30, 2018
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 2200 - Public Affairs - - - -
51 Labor 17,048.70 127,412.02 189,000.00 10,888.70 117,288.09 189,000.00 378,000.00 133,299.89
52 Temporary Labor - - - - - - - -
53 Overtime 415.42 2,533.17 3,500.00 415.42 2,533.07 3,500.00 7,000.00 1,933.76
56 Benefits 3,694.35 71,555.36 91,000.00 2,649.52 47,884.46 69,000.00 160,000.00 40,560.18
62 Materials and Supplies 1,897.48 11,294.13 38,500.00 2,470.51 11,877.27 38,500.00 77,000.00 53,828.60
63 Contract Services 15,111.65 70,640.78 103,000.00 14,693.84 64,610.28 103,000.00 206,000.00 70,748.94
64 Utilities 80.20 6,359.25 17,500.00 80.20 6,359.22 17,500.00 35,000.00 22,281.53
65 Professional Development 493.15 6,386.76 13,500.00 493.15 6,161.78 13,500.00 27,000.00 14,451.46
Program: 2200 - Public Affairs Total: 38,740.95 296,181.47 456,000.00 31,691.34 256,714.17 434,000.00 890,000.00 337,104.36
Program: 2300 - Conservation - - - -
51 Labor 9,052.80 84,098.05 98,000.00 - - - 98,000.00 13,901.95
52 Temporary Labor - - - - - - - -
53 Overtime 326.78 326.78 8,000.00 - - - 8,000.00 7,673.22
56 Benefits 2,330.56 33,503.52 32,000.00 - - - 32,000.00 (1,503.52)
62 Materials and Supplies 987.83 110,169.10 223,000.00 - - - 223,000.00 112,830.90
63 Contract Services 7,074.01 65,957.13 187,000.00 - - - 187,000.00 121,042.87
64 Utilities 60.42 621.29 21,000.00 - - - 21,000.00 20,378.71
65 Professional Development - 2,011.00 6,000.00 - - - 6,000.00 3,989.00
Program: 2300 - Conservation Total: 19,832.40 296,686.87 575,000.00 - - - 575,000.00 278,313.13
Program: 3000 - Finance - - - -
51 Labor 32,798.35 339,319.48 478,100.00 14,056.31 145,241.45 204,900.00 683,000.00 198,439.07
52 Temporary Labor - - - - - - - -
53 Overtime 471.73 2,816.70 7,000.00 202.15 1,207.10 3,000.00 10,000.00 5,976.20
56 Benefits 10,542.02 224,527.85 269,900.00 4,517.88 66,679.05 86,100.00 356,000.00 64,793.10
62 Materials and Supplies 267.56 3,359.38 7,700.00 114.68 1,439.75 3,300.00 11,000.00 6,200.87
63 Contract Services 324.29 70,475.01 116,200.00 138.95 29,397.48 49,800.00 166,000.00 66,127.51
64 Utilities 102.05 1,236.91 2,800.00 43.74 530.10 1,200.00 4,000.00 2,232.99
65 Professional Development 786.30 9,291.45 17,500.00 336.99 3,982.07 7,500.00 25,000.00 11,726.48
67 Other - 671.00 1,000.00 - - - 1,000.00 329.00
Program: 3000 - Finance Total: 45,292.30 651,697.78 900,200.00 19,410.70 248,477.00 355,800.00 1,256,000.00 355,825.22
Program: 3200 - Information Technology - - - -
51 Labor 16,056.34 164,387.73 219,100.00 6,881.26 70,451.86 93,900.00 313,000.00 78,160.41
52 Temporary Labor - - - - - - - -
53 Overtime - - - - - - - -
56 Benefits 4,519.54 77,550.75 98,300.00 1,936.92 29,926.35 38,700.00 137,000.00 29,522.90
62 Materials and Supplies 2,461.60 46,168.64 25,200.00 1,054.97 19,786.56 10,800.00 36,000.00 (29,955.20)
63 Contract Services 54,572.25 192,543.62 323,400.00 23,388.10 82,518.73 138,600.00 462,000.00 186,937.65
64 Utilities 282.01 2,176.66 4,200.00 120.86 932.84 1,800.00 6,000.00 2,890.50
65 Professional Development - 9,480.58 11,900.00 - 4,063.12 5,100.00 17,000.00 3,456.30
Program: 3200 - Information Technology Total: 77,891.74 492,307.98 682,100.00 33,382.11 207,679.46 288,900.00 971,000.00 271,012.56
Page 5 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended April 30, 2018
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 3300 - Customer Service - - - -
51 Labor 22,995.88 243,540.84 330,400.00 9,855.34 111,573.69 141,600.00 472,000.00 116,885.47
52 Temporary Labor - - 2,100.00 - - 900.00 3,000.00 3,000.00
53 Overtime 197.58 2,792.15 3,500.00 84.67 1,204.47 1,500.00 5,000.00 1,003.38
56 Benefits 10,337.00 196,223.00 216,400.00 4,430.05 67,843.47 72,600.00 289,000.00 24,933.53
62 Materials and Supplies 323.43 4,404.57 8,400.00 138.61 1,887.67 3,600.00 12,000.00 5,707.76
63 Contract Services 31,948.37 484,979.98 706,900.00 8,650.22 106,466.00 149,100.00 856,000.00 264,554.02
64 Utilities 7,497.71 69,907.74 109,900.00 3,213.30 29,960.44 47,100.00 157,000.00 57,131.82
65 Professional Development 79.47 2,614.62 12,500.00 15.00 994.28 4,500.00 17,000.00 13,391.10
67 Other 565.76 4,027.54 - - (4.10) - - (4,023.44)
Program: 3300 - Customer Service Total: 73,945.20 1,008,490.44 1,390,100.00 26,387.19 319,925.92 420,900.00 1,811,000.00 482,583.64
Program: 3400 - Meter Service - - - -
51 Labor 12,379.57 159,995.16 228,000.00 - - - 228,000.00 68,004.84
53 Overtime 315.50 4,038.52 20,000.00 - - - 20,000.00 15,961.48
56 Benefits 4,895.55 105,869.29 142,000.00 - - - 142,000.00 36,130.71
62 Materials and Supplies - 1,512.72 4,000.00 - - - 4,000.00 2,487.28
63 Contract Services 229.40 4,340.31 11,000.00 - - - 11,000.00 6,659.69
64 Utilities 70.78 671.84 2,000.00 - - - 2,000.00 1,328.16
65 Professional Development - - - - - - - -
Program: 3400 - Meter Service Total: 17,890.80 276,427.84 407,000.00 - - - 407,000.00 130,572.16
Program: 4000 - Engineering - - - -
51 Labor 33,014.23 352,042.25 498,400.00 14,148.97 141,396.63 213,600.00 712,000.00 218,561.12
52 Temporary Labor - - - - - - - -
53 Overtime 91.56 768.42 1,400.00 39.24 329.28 600.00 2,000.00 902.30
56 Benefits 9,807.56 236,503.83 304,000.00 4,202.94 75,933.24 105,000.00 409,000.00 96,562.93
62 Materials and Supplies 1,187.26 3,891.14 16,800.00 - 490.34 7,200.00 24,000.00 19,618.52
63 Contract Services 450.55 91,029.65 200,200.00 193.10 13,008.55 85,800.00 286,000.00 181,961.80
64 Utilities 7,128.76 48,991.46 86,100.00 39.25 13,393.87 36,900.00 123,000.00 60,614.67
65 Professional Development 178.50 5,826.26 21,000.00 76.50 1,911.42 9,000.00 30,000.00 22,262.32
Program: 4000 - Engineering Surplus Total: 51,858.42 739,053.01 1,127,900.00 18,700.00 246,463.33 458,100.00 1,586,000.00 600,483.66
Program: 5000 - Water Production - - - -
51 Labor 48,417.88 465,485.53 670,000.00 - - - 670,000.00 204,514.47
53 Overtime 940.95 32,595.18 36,000.00 - - - 36,000.00 3,404.82
54 Standby 1,140.00 11,640.00 20,000.00 - - - 20,000.00 8,360.00
56 Benefits 14,352.69 289,378.45 337,000.00 - - - 337,000.00 47,621.55
61 Water Supply - 605,275.43 801,000.00 - - - 801,000.00 195,724.57
62 Materials and Supplies 5,512.95 162,488.61 279,000.00 - - - 279,000.00 116,511.39
63 Contract Services 39,754.90 295,164.94 367,000.00 - - - 367,000.00 71,835.06
64 Utilities 105,639.06 1,302,675.15 1,614,000.00 - - - 1,614,000.00 311,324.85
65 Professional Development 840.03 6,998.72 15,000.00 - - - 15,000.00 8,001.28
Program: 5000 - Water Production Total: 216,598.46 3,171,702.01 4,139,000.00 - - - 4,139,000.00 967,297.99
Page 6 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended April 30, 2018
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 5100 - Water Treatment - - - -
51 Labor 16,854.44 173,386.68 237,000.00 - - - 237,000.00 63,613.32
53 Overtime 1,975.85 19,072.04 18,000.00 - - - 18,000.00 (1,072.04)
56 Benefits 5,025.23 102,271.90 115,000.00 - - - 115,000.00 12,728.10
62 Materials and Supplies 87.68 72,719.64 165,000.00 - - - 165,000.00 92,280.36
63 Contract Services 256.86 239,202.50 326,000.00 - - - 326,000.00 86,797.50
64 Utilities 219.27 95,114.51 200,000.00 - - - 200,000.00 104,885.49
Program: 5100 - Water Treatment Total: 24,419.33 701,767.27 1,061,000.00 - - - 1,061,000.00 359,232.73
Program: 5200 - Water Quality - - - -
51 Labor 12,761.24 130,676.05 176,000.00 - - - 176,000.00 45,323.95
53 Overtime 803.70 7,676.04 15,000.00 - - - 15,000.00 7,323.96
56 Benefits 3,771.71 69,068.81 86,000.00 - - - 86,000.00 16,931.19
62 Materials and Supplies 3,558.38 15,983.24 18,000.00 - - - 18,000.00 2,016.76
63 Contract Services 4,899.03 71,033.65 120,000.00 - - - 120,000.00 48,966.35
64 Utilities 29.74 874.29 2,000.00 - - - 2,000.00 1,125.71
65 Professional Development - 141.93 8,000.00 - - - 8,000.00 7,858.07
Program: 5200 - Water Quality Total: 25,823.80 295,454.01 425,000.00 - - - 425,000.00 129,545.99
Program: 6000 - Field Maintenance Administration - - - -
51 Labor 12,091.24 106,707.38 102,600.00 811.08 12,807.22 11,400.00 114,000.00 (5,514.60)
52 Temporary Labor - - - - - - - -
53 Overtime - 15,728.43 15,000.00 - 1,672.76 - 15,000.00 (2,401.19)
54 Standby 800.00 13,366.59 18,000.00 440.00 4,760.00 2,000.00 20,000.00 1,873.41
56 Benefits 4,054.29 58,140.92 51,500.00 390.67 6,313.06 4,500.00 56,000.00 (8,453.98)
62 Materials and Supplies (2,141.00) 14,246.42 2,700.00 - 11.36 300.00 3,000.00 (11,257.78)
63 Contract Services - - - - - - - -
64 Utilities 1,421.95 12,092.69 18,900.00 157.99 1,343.62 2,100.00 21,000.00 7,563.69
65 Professional Development 886.00 13,087.20 15,300.00 98.44 757.77 1,700.00 17,000.00 3,155.03
Program: 6000 - Field Maintenance Administration Total: 17,112.48 233,369.63 224,000.00 1,898.18 27,665.79 22,000.00 246,000.00 (15,035.42)
Program: 6100 - Water Maintenance - - - -
51 Labor 37,686.61 528,115.13 784,000.00 (750.00) (750.00) - 784,000.00 256,634.87
53 Overtime 7,483.70 114,633.62 105,000.00 - - - 105,000.00 (9,633.62)
56 Benefits 24,268.80 398,327.48 485,000.00 - - - 485,000.00 86,672.52
62 Materials and Supplies 53,460.83 285,743.66 221,000.00 - - - 221,000.00 (64,743.66)
63 Contract Services 20,723.67 272,503.51 449,000.00 - - - 449,000.00 176,496.49
64 Utilities - 34,054.52 - - - - - (34,054.52)
Program: 6100 - Water Maintenance Total: 143,623.61 1,633,377.92 2,044,000.00 (750.00) (750.00) - 2,044,000.00 411,372.08
Program: 6200 - Wastewater Maintenance - - - -
51 Labor - - - 20,522.00 199,101.84 280,000.00 280,000.00 80,898.16
53 Overtime - - - 53.34 32,739.93 35,000.00 35,000.00 2,260.07
56 Benefits - - - 8,400.32 114,468.01 144,000.00 144,000.00 29,531.99
62 Materials and Supplies - - - 1,795.95 26,447.57 35,000.00 35,000.00 8,552.43
Wastewater Treatment - - - 669,190.46 7,189,200.98 7,610,000.00 7,610,000.00 420,799.02
63 Contract Services - - - 94,730.32 195,981.61 521,000.00 521,000.00 325,018.39
Program: 6200 - Wastewater Maintenance Total:- - - 794,692.39 7,757,939.94 8,625,000.00 8,625,000.00 867,060.06
Page 7 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended April 30, 2018
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 7000 - Facilities Maintenance - - - -
51 Labor 4,974.21 54,984.60 67,900.00 2,131.79 18,008.23 29,100.00 97,000.00 24,007.17
53 Overtime 1,002.55 9,372.77 17,500.00 429.67 3,084.27 7,500.00 25,000.00 12,542.96
56 Benefits 1,899.94 37,425.16 40,800.00 814.27 9,761.84 13,200.00 54,000.00 6,813.00
62 Materials and Supplies 3,703.89 28,389.82 33,900.00 920.02 8,576.82 8,100.00 42,000.00 5,033.36
63 Contract Services 29,013.41 306,178.27 316,500.00 4,184.29 45,578.99 70,500.00 387,000.00 35,242.74
64 Utilities 2,902.39 77,313.92 159,200.00 1,243.88 32,725.95 61,800.00 221,000.00 110,960.13
65 Professional Development - - - - 85.00 - - (85.00)
Program: 7000 - Facilities Maintenance Total: 43,496.39 513,664.54 635,800.00 9,723.92 117,821.10 190,200.00 826,000.00 194,514.36
- -
Program: 7100 - Fleet Maintenance - - - -
51 Labor 10,769.26 110,419.19 147,600.00 1,196.58 12,268.59 16,400.00 164,000.00 41,312.22
53 Overtime 103.46 970.06 2,700.00 11.50 107.79 300.00 3,000.00 1,922.15
56 Benefits 4,150.20 76,002.01 87,100.00 461.04 6,647.49 7,900.00 95,000.00 12,350.50
62 Materials and Supplies 2,115.32 41,509.88 56,700.00 235.04 16,319.50 6,300.00 63,000.00 5,170.62
63 Contract Services 12,250.53 75,983.93 96,500.00 468.56 20,867.49 10,500.00 107,000.00 10,148.58
64 Utilities 8,613.24 76,291.94 113,400.00 957.03 8,476.90 12,600.00 126,000.00 41,231.16
65 Professional Development - 1,604.49 5,400.00 - 178.28 600.00 6,000.00 4,217.23
Program: 7100 - Fleet Maintenance Total: 38,002.01 382,781.50 509,400.00 3,329.75 64,866.04 54,600.00 564,000.00 116,352.46
- -
Program: 8000 - Capital - - -
71 -Debt Service 742,006.25 3,712,146.92 4,002,000.00 107,487.50 312,350.00 313,000.00 4,315,000.00 290,503.08
81 -Capital Improvement (19,155.04) 288,353.08 3,525,000.00 (71,135.73) 755,642.69 1,140,000.00 4,665,000.00 3,621,004.23
82 -Capital Outlay 680.46 211,011.75 480,000.00 291.62 38,290.82 131,000.00 611,000.00 361,697.43
83 -Accounting Income Add back 18,474.58 (2,573,493.83) - 70,844.11 (888,933.51) - - 3,462,427.34
Program: 8000 - Capital Total: 742,006.25 1,638,017.92 8,007,000.00 107,487.50 217,350.00 1,584,000.00 9,591,000.00 7,735,632.08
Total Surplus (Deficit): 79,758.70$ 8,799,319.29$ -$ (33,351.82)$ 1,142,364.79$ -$ -$ -$
Page 8 of 8
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #4.
Meeting Date: May 23, 2018
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: R eview and Ap p ro ve Updates to the C ompensatio n and F ac ility Us e P olic ies
R E C O MME N D AT IO N:
S taff rec ommend s that the Bo ard o f Directo rs review and approve the attached C ompensatio n P rogram and
F ac ility Us e P olic ies .
B AC KGR O UN D / AN ALYS IS :
S taff regularly cond uc ts comprehens ive reviews o f adminis trative p o lic ies and p ro grams to determine if revis io ns
are needed to impro ve the effec tiveness or clarity of the p olic y o r p ro gram. T he fo llo wing were d etermined to
need revis io n at this time: C o mp ens ation P ro gram P ay for P erfo rmance C hanges – T his revision reflects P ay for
P erfo rmance c hanges ap p ro ved b y the Board with the Memorandum o f Und ers tanding Between the East Valley
Water District and the Eas t Valley Water Dis tric t Emp lo yee P artnership 2017 - 2020 and the Non-R epresented
Emp lo yees S alaries , Benefits , and R elated P rograms 2017 – 2020 d o cument. Mino r revisions to terminology
and formatting were als o inc luded. F acility Use P olic y Alcoho l F ee revised to c o ns is t o f a cost range for
b artend ers and s ecurity guard s bas ed up o n the numb er o f attend ees and typ e of event.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the Ad minis trative team.
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Kerrie Bryan
HR /R is k & S afety Manager
ATTACH M E N TS:
Description Type
Draft Facility Use P o licy Backup Material
Draft Compensatio n P rogram P olicy Backup Material
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Facility Use Policy
Original Approval Date:
May 28, 2014
Last Revised:
May 23, 2018
Policy No: 6.4 Page
1 of 7
Purpose
The purpose of this policy is to provide guidelines for the use of East Valley Water District
facilities by both staff and outside organizations. It is intended to ensure that the use of
the facility is granted in a fair and equitable manner for meetings, activities, and events,
which are recreational, social, and/or civic in nature, offering services of interest and need
to the community. Fees charged for the use of the facility are intended to reflect operation
costs of each event.
Policy
The East Valley Water District (District) Headquarters campus (facility) has a 2,740 square-
foot Board Room owned and operated by the District at 31111 Greenspot Road. The facility
consists of the Board Room, which could also serve as a meeting space, reception hall,
etc., outdoor meeting space, parking lot, and kitchen amenities. These areas are available
in accordance with the terms of this Facility Use Policy, which is administered by the Public
Affairs Division of East Valley Water District.
Board Room-theater capacity: 150
Board Room-dining capacity: 120
Policy Approvals
Original policy adoption: May 28, 2014
Revised policy adoption: January 13, 2016
Revised policy adoption: May 23, 2018
This policy shall be reviewed by the Board of Directors at least every two years, and may
be revisited sooner should the need arise.
Application Procedures
A.An individual or representative of a group (Applicant) may inquire about the availability
of a specific room, date and time as well as rental rates by telephone or in-person at
the facility during regular business hours. An available date cannot be held for possible
use by making an inquiry.
B.An individual or representative of a group can hold a date for possible use by making
an appointment with staff to submit a written application, to sign the contract, and to
pay the required deposit for a specific room, date and time.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Facility Use Policy
Original Approval Date:
May 28, 2014
Last Revised:
May 23, 2018
Policy No: 6.4 Page
2 of 7
C.All applicants must complete an East Valley Water District Facility Use Application
(Application) and pay all applicable fees at the time of submitting the application.
D.The applicant shall be classified and assigned a Group in accordance with the definition
and priority rankings set forth in the section titled Group Priority Rating.
E.Hours of operation are limited to staffing and scheduling availability at the District’s
discretion. A one (1) hour clean-up may be requested at the end of each event for no
additional charge. Time needed for set up of the event is to be reflected with the
rental hours.
F.Observed Holidays- Thanksgiving, Christmas Eve, Christmas Day, New Year’s Eve, New
Year’s Day, Memorial Day, Labor Day, and Independence Day. No use shall be scheduled
on observed holidays without written District approval.
G.Upon approval of an application, the applicant may not transfer, assign, or sublet use
of the Facility or apply for use on behalf of another person or organization.
H.Applications shall be accompanied by proof of liability insurance consistent with the
provisions of this Use Policy, a refundable cleaning deposit, and fees per the attached
fee schedule.
I.The District reserves the right to suspend use of a facility to those groups or individuals
not complying with established rules and regulations. If event is found to be out of
compliance, the applicant forfeits the deposit(s).
J.The District reserves the right to cancel a permit issued for any event or activity. In the
event of such a cancellation, notice shall be given as far in advance as possible and a
full refund will be made. Please note that this facility has been designated as an
emergency facility, which could result in event cancellation should an emergency
occur.
K.The applicant must check-in with the District’s on-site staff at the beginning time of
the reservation and must be present for the duration of the event. Applicant must also
checkout with on-site staff at the conclusion of the reservation and clean-up. Applicant
must serve as or designate a point of contact for District staff during the event.
L.Neither the District nor their agents, officials, employees, and/or volunteers will be
held responsible for loss, damages or theft of equipment or articles owned by the
applicant and/or guests.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Facility Use Policy
Original Approval Date:
May 28, 2014
Last Revised:
May 23, 2018
Policy No: 6.4 Page
3 of 7
Group Priority Rating
A.An individual or group seeking permission to utilize the Facilities will be classified
in one of the following priority groups. These classifications are used to establish
1)priority of use, 2) applicability of a fee, and 3) amount of the fee, if any. The
priority groups are as follows:
a.Group A- Activities conducted and or sponsored by East Valley Water District
b.Group B- Activities conducted by governmental agencies
c.Group C- Non-profit service organizations or organizations sponsoring a public
forum or candidate’s night, District residents, and District employees.
B.Priority for use of the facility will be in alphabetical sequence, with Group A applicants
receiving highest priority and Group C applicants the lowest priority. District customers
that fall under Group C must provide proof of residency.
Liability and Insurance
A.All users of the facility shall procure and maintain, at their own expense and for the
duration of the event covered, comprehensive general liability and property damage
liability insurance, against all claims for injuries against persons or damages to property
which may arise from or in connection with the use of the facility by the user, its agents,
representatives or employees in the amount of one million dollars ($1,000,000)
combined single limit and hold East Valley Water District harmless for any damage or
injury.
B.East Valley Water District must be named as “additional insured”.
C.If alcohol is to be served, insurance coverage shall include coverage for serving alcoholic
beverages.
D.Liability and Insurance is due to District staff thirty days prior to the event rental date.
General Operating Regulations
A.Tobacco use of any kind or smoking is not permitted in the Facility.
B.Incense, fog, hazer or smoke use is not permitted in the Facility at any time. Fire and
open flame are strictly prohibited. Sterno heaters for food warming are allowed without
a permit so long as heaters are placed under a chafing dish on a table with no guests
seated at the table.
C.Animals are not permitted inside the Facility except those designated as service
animals.
D.Any user group desiring to charge an admission fee and/or donation or sell any items
must submit a written request with the Facility Use Application and receive written
authorization from the District. Additional insurance may be required.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Facility Use Policy
Original Approval Date:
May 28, 2014
Last Revised:
May 23, 2018
Policy No: 6.4 Page
4 of 7
E.Illegal activities shall not be permitted. All groups and individuals using the Facility
shall comply with City, County, State, and Federal laws. Fighting, gambling, and lewd
conduct are prohibited.
F.Amplified music and/or sound systems, including public address systems, DJ’s, karaoke,
bands, will not be permitted without prior written approval.
G.Advertising materials may be left with the District for approval and may be displayed
when deemed appropriate and as space permits. Any items posted which have not been
approved will be removed and discarded.
H.No signs or decorations are to be taped, nailed or otherwise attached to walls, windows,
ceilings, or window coverings. No rice, birdseed, confetti, or similar items shall be
thrown in or around the facility. Balloons must be secured and not released. No hay
bales.
I.Clean-up is the user’s responsibility. This includes the wiping of table tops and chairs,
picking up trash from the areas used during the event and disposing of trash into proper
receptacles, and removal of all user-owned or leased (non-District owned) items.
Storage is not provided at the Facility.
J.Food and beverage must remain in designated areas.
K.Kitchen facilities, if applicable, are available for use. Use of ovens, refrigerators, etc.
may be used only with specific advance approval and with the appropriate fee and
deposits. Renters must provide all kitchen utensils.
L.The District shall have the right to control and operate the Facility, including heating
and air conditioning systems and common use areas, in a manner deemed best by the
District. The District shall not rent, lease, or allow use of its public facilities by any
person or organization that illegally discriminates based on race, religion, sex (including
gender, gender identity, gender expression and pregnancy), national origin, ancestry,
disability, medical condition, genetic characteristics or information, marital status,
age, sexual orientation (including homosexuality, bisexuality, or heterosexuality), or
any other protected classification as protected by law.
M.Special events or requests not covered in this Use Policy must be submitted in writing
and shall be reviewed by the Public Affairs Department to determine appropriate use,
fees, and services.
N.In the event of damage, destruction or defacement, the applicant shall be liable for all
expenses required to repair, restore, or replace the facility’s furnishing, or equipment
to its original condition. Any costs associated with this will be deducted from the
deposit(s). If the cost of damage is greater than the deposit, we will defer to the
insurance policy for coverage.
Alcoholic Beverage Use and Service
A.The use of alcohol in the Facility is exclusively by written permission in advance and
must comply with applicable law and provisions of this Use Policy. Failure to comply
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Facility Use Policy
Original Approval Date:
May 28, 2014
Last Revised:
May 23 2018
Policy No: 6.4 Page
5 of 7
with any regulations will result in immediate revocation of the permission to use alcohol
and termination of the event. Additional regulations and specifications may be required
in the facility use permit for any event.
a.“Alcohol use” refers to any beverage that contains any amount of alcohol.
b.Security is required to be present at all events at which alcohol is served. Cost
of the security is the responsibility of the user and payable to East Valley Water
District. Events with over 150 guests, two guards will be required. Events may
be required to have additional security, as determined by the District.
c.Alcohol shall not be served to minors. The user’s failure to comply, monitor and
enforce this provision is grounds for terminating the activity immediately and
forfeiture of the refundable deposits and all the room fees.
d.Permission to serve alcohol shall not be granted for any event where a majority
(50% plus one) of guests in attendance will be under the age of 21.
e.Alcohol may not be served or consumed in the parking lot.
B.The service of alcohol at any event is limited to a maximum of five (5) consecutive
hours. Serving of any alcoholic beverage must end one (1) hour before the close of the
event.
C.All alcohol must be distributed by a server from behind a table or bar, which must be
monitored at all times. The server(s) must be an adult, over the age of 21 who is to be
responsible for ensuring that no minors are served and that no guests are over-served.
The server may not consume alcohol while on duty.
a.The server will be provided by the District. The cost of the server is the
responsibility of the user and payable to East Valley Water District.
b.Additional requirements may be needed for no-host bar events.
D.License Requirements (when alcohol is to be sold)
a.No sales or requests for donations for alcohol are permitted without a license
from the State Alcoholic Beverage Control Board (ABC).
i.State Alcoholic Beverage Control Board is located at 3737 Main Street,
Suite 900, Riverside, California 92501. Their telephone number is (909)
782-4400.
b.A copy of your contract must be furnished to ABC when applying for this license.
c.A copy of the ABC license must be furnished to the District a minimum of seven
(7) working days prior to the event and posted in plain view near the bar or where
alcohol is being served.
d.A one-day alcoholic beverage permit can only be issued to a non-profit
organization and only if the proceeds are going back to the non-profit
organization.
e.Private parties shall not sell alcohol on their own, but must arrange this through
a licensed caterer. The caterer must have a License (Type 47 or 48), which
enables the caterer to sell beer, wine and distilled spirits (hard liquor). If the
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Facility Use Policy
Original Approval Date:
May 28, 2014
Last Revised:
May 23, 2018
Policy No: 6.4 Page
6 of 7
caterer does not have this license the private party cannot sell alcohol, NO
EXCEPTIONS. It is illegal for a private party to sell alcohol on their own.
E.Injuries or damage caused to any person or property as a result of alcoholic beverages
being served and/or consumed on District properties shall be the sole responsibility of
the organization, its sponsor or the adult representative, who, as a condition of signing
the use permit for the facility agree to indemnify the District for any such injury or
damage.
Equipment Use
A.The District has a variety of equipment that can be requested for use at the Facility on
a first come, first served basis.
B.Tables and chairs will be included as part of the paid facility rental with the exception
of the outside and lobby areas. Other amenities and equipment potentially available
include: podium, overhead projector, projector screen, microphone, coffee pot.
C.Kitchen amenities include: oven, refrigerator, dishwasher, counter space, microwave,
and sink.
Fees & Deposits
A.To hold a date, a minimum deposit of 50% of the total fee must be made at the time of
the reservation. The remaining balance due must be paid 30 days prior to the
reservation date. All fees are payable to East Valley Water District.
B.Activities, other than meetings where no food is served, require a $100 security deposit
that must be paid at the time of reservation.
C.A security guard(s) are required for events that are serving alcohol. The fees are based
on a vendor contract and are subject to change.
D.A server is required for events that are serving a host bar and will be provided by the
District. The fees are based on a vendor contract and are subject to change.
E.If the request for facilities is not approved, all initial deposit(s) will be returned within
three (3) weeks of the denial.
F.All facility use cancellations must be made by the Applicant at least five (5) working
days in advance of the scheduled event. Failure to do so may result in a 10% loss of the
fees paid to reserve the facility or $100, whichever is greater.
G.The user shall be required to pay the full cost of breakage or damage (over and above
the deposited funds), regardless of the amount. If damage occurs and it is less than the
deposit, the difference shall be refunded.
H.Deposit refunds will be processed within three (3) to six (6) weeks after event and will
be sent in the form of a check to the applicant.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Facility Use Policy
Original Approval Date:
May 28, 2014
Last Revised:
May 23, 2018
Policy No: 6.4 Page
7 of 7
Linens, cutlery, and decorations are not included with the room rental fee.
Variance
A.An applicant may request a variance from one or more of the rules set forth in this
policy in writing at the time of the Facility Use Application. The request must set forth
the unusual circumstances that justify a deviation from the ordinary rules.
B.In the event a variance is granted, the applicant will pay any supplemental fee
necessary to compensate the District for additional costs associated with the variance.
Denial of a variance may be appealed within ten days to the General Manager/CEO. The
General Manager/CEO’s decision will be final.
Fee Schedule
Group A Group B Group C
Facility Use (Flat fee) No Charge (NC) $375/event $375/event
Facility Use Rental (Hourly
fee)
NC NC $120/hour
Security Deposit NC $100 $100
Alcohol Deposit** NC $500 $500
*Group C pays an hourly facility use fee in addition to the facility use flat fee
**A security guard(s) and server is required for events that are serving host alcohol †Pass through
fee based on vendor contract
Additional Amenities
Alcohol Fee†
(Includes Security Guard and
Bartender) Up to 150 guests †
NC
Ranges from
$75/Hour to
$120/Hour Based
on Event
$267.50/event $267.50/event
Microphone/Projector
Deposit
NC NC $50
Flags NC NC NC
Podium NC NC NC
Tables and Chairs Set-up NC NC $100
Heaters NC NC $30/each
Revised: January 13, 2016
May 23, 2018
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Compensation Program
Original Approval Date:
July 8, 2015
Last Revised:
March 12May 23,
2018
Policy No: 2.3 Page
1 of 4
Purpose
The East Valley Water District Compensation Program is designed to attract, retain,
motivate, and reward the best possible work force in an equitable manner. To accomplish
this, the District has established the following plan, provisions, and standards for employee
compensation.
Program
The Compensation Program is designed to fairly compensate each employee at a salary
that is determined by individual performance, funding, the competitive job market, job
responsibilities, and the required level of expertise. The compensation program includes
base salary, a Pay for Performance incentive component, and a competitive benefit
program.
Salary Ranges
Salary ranges will exist for all classifications. Each range shall have five (5) steps, two and
a half percent (2.5%) between steps. The salary ranges shall be established based on the
competitive market median less five percent (5%).
In order to maintain a competitive position within the labor market, the District shall
consider adjustments to salary ranges. Adjustments to the ranges shall be based upon
marketplace data and budget considerations.
Adjustments to individual salaries based on range movement are not automatic. An
employee must “meet expectations” in order to receive a step increase. If an employee
“does not meet expectations” on the Performance Evaluation then a step increase may not
be granted.
Employee Increases
A designated supervisor shall be responsible for 1) the annual review of each employee’s
performance; and 2) recommendations for employee salary increases. Increase
recommendations shall be within the District’s annual salary budget guidelines and based
on the individual employee’s performance.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Compensation Program
Original Approval Date:
July 8, 2015
Last Revised:
March 12May 23,
2018
Policy No: 2.3 Page
2 of 4
Guidelines for recommending increases:
➢Range Minimum is the portion of the range where a new or less experienced
employee would be placed. Progress through the range would occur as an
employee moves towards the fully competent level (maximum of the range).
There may be circumstances, such as hiring a highly experienced individual,
which would warrant salary placement near or at the range maximum.
Exceptions must be approved by the General Manager /CEO.
➢The Range Maximum is the position of the salary range where an employee may
normally expect to progress. Most employees will achieve and maintain a salary
at this point of the range (fully competent). The achievement of full competency
is determined by the ability to meet standards in the District’s core
competencies and achievement of individually determined goals for the review
period.
Annual Increase Guidelines:
Adjustments to an employee’s salary will be made based on the results of the Performance
Evaluation. Salary adjustments shall be based on achievement of core competencies and
goals and objectives.
If an employee is evaluated as “meets expectations” or better, and is not yet at the top of
the range, the employee will be granted a step advancement within 3 0 days of the annual
performance review cycle.
Timing of Increases
Salary increases will be considered on an annual basis, in conjunction with the District’s
fiscal year performance review cycle in July of each year.
Start Salary
Human Resources, in collaboration with the hiring manager, will determine the start rate
of pay within the established range for a newly hired employee.
New Hires
•An employee shall be eligible for advancement in step at the satisfactory
completion of his/her twelve (12) month probationary period as indicated on the
Performance Evaluation. Advancement in step may be denied in the event of an
extension of probation or an imposition of discipline.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Compensation Program
Original Approval Date:
July 8, 2015
Last Revised:
March 12May 23,
2018
Policy No: 2.3 Page
3 of 4
•Individuals passing probation during the first nine (9) months of the annual rating
period (July 1 – March 31) will be eligible to participate in the current District -
wide annual performance review cycle (example below).
o Employees hired from July 1st through March 31st
Month of hire: January 2015
1st step increase: January 2016
2nd step increase: July 2016 – now on the District-wide annual
performance review cycle
Pay for Performance program eligibility begins: July 2016
•Individuals passing probation within the last three (3) months of the rating
period, April 1st – June 30th (4th quarter) will be eligible to participate in the
following year’s annual performance review cycle (example below).
o Employees hired during the 4th quarter of the year April 1st through
June 30th
Month of hire: April 2015
1st step increase: April 2016
2nd step increase: July 2017
Pay for Performance program eligibility begins: July 2016
Promotions
If an individual is promoted within the review period, performance in both positions will
be evaluated for Pay for Performance purposes.
Pay for Performance Program Guidelines:
The Pay for Performance Program is a discretionary incentive program that allows for up
to an additional five ten percent (10 5%) of base salary for management and five percent
(5%) of base salary for all other employees, aligned with the performance review cycle, to
be paid out annually in lump sum form for exceptional performance. Employees are
eligible for the program upon completion of probation.
Pay for Performance is utilized for those employees whose performance consistently meets
or exceeds expectations as defined by efforts toward divisional and personal goal
achievement, successful ratings on evaluation core competencies, and for those who have
been identified as giving world class customer service, have estab lished more efficient
business processes, or generate ideas resulting in cost savings for the District.
An employee must at least “meet expectations” in all core competencies on their annual
Performance Evaluation to be eligible for this program. It is at the supervisor’s discretion
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Compensation Program
Original Approval Date:
July 8, 2015
Last Revised:
March 12May 23,
2018
Policy No: 2.3 Page
4 of 4
to determine the percentage recommendation for their staff’s Pay for Performance
incentive. Also, an employee may not have received formal discipline during the rating
period to be considered eligible for this program.
➢Employees with performance that either “Meets Expectations,” “Exceeds
Expectations,” or “Far Exceeds Expectations,” will have the opportunity to
participate in the Pay for Performance Program and have the potential to
earn a lump sum payment of up to 5% of base salary for employees and up to
10% of base salary for management.
➢If base pay is above the maximum: Employees with pay frozen at or above
the maximum of their range and perform at “Meets Expectations,” “Exceeds
Expectations,” or “Far Exceeds Expectations,” will have the opportunity to
participate in the Pay for Performance Program and have the potential to
earn a lump sum payment up to 5% for employees and up to 10% for
management above the range maximum.
Pay for Performance Evaluation Procedure:
The process for the Pay for Performance evaluation is as follows:
1)Core competencies, goals and objectives will be determined at the beginning of
the fiscal year.
2)Supervisors and managers will meet with staff to communicate Department and
individual goals and recommended actions staff should take to achieve these
goals.
3)Prior to the end of the rating period (June 30th), staff will be asked to complete
a self-evaluation relating to the core competencies, goals and objectives for
their supervisor to review.
4)At the end of the rating period, a separate Pay for Performance evaluation will
be completed to document each employee’s accomplishments relative to the
competencies, goals and objectives to determine eligibility and percen tage
recommended for incentive pay.
Revised: April 26, 2016
September 27, 2017
March 12May 23, 2018
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #5.
Meeting Date: May 23, 2018
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: C ons id er Agreement to Exc hange Was tewater F lows
R E C O MME N D AT IO N:
S taff recommend s that the Board of Direc tors autho rize the G eneral Manager to enter into an agreement with
the C ity o f S an Bernard ino and C ity of S an Bernardino Munic ip al Water Dep artment for the exc hange o f
was tewater flows .
B AC KGR O UN D / AN ALYS IS :
P ursuant to the S ettlement Agreement (Novemb er 21, 2017), the C ity of S an Bernardino , the C ity of S an
Bernard ino Munic ipal Water Dep artment, and East Valley Water District agreed to enter into an agreement
p ro viding fo r the c o -mingling and exchange of flows between areas within eac h party’s jurisdic tio n to ens ure the
efficient and cos t-effec tive operatio n o f was tewater treatment o n a regional bas is . A draft of this Agreement has
b een developed and is inc luded as Attac hment 1. It is expec ted that o nly mino r, non-sub s tantive c hanges will be
needed to finalize the Agreement.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G oal and O b jectives I - Implement Effec tive S o lutio ns T hrough Visionary Leadership
a) Identify O pportunities to O p timize Natural R esourc es
c ) S trengthen R egio nal, S tate and National P artners hips
G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources
a) Develop P ro jec ts and P ro grams to Ens ure S afe and R eliable S ervices
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the Engineering d ep artment and P ub lic Affairs .
Recommended by:
John Mura
General Manager/CEO
Respectfully submitted:
Jeff Noelte
Director of Engineering and Operations
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
ATTACHMENTS:
Description Type
Sewer Flow Exchange Backup Material
Extraterritorial Wastewater Treatment Exchange Agreement Backup Material
15"15"
12"
39"
12"
New - Unknown Size
10"39"12"
48"
10"
PACIF IC HIGH SCHOOL
HUNTELEM
CURTISMIDDLESCHOOL
IN DIANSPRINGSHIGH
BING W ONGELEM
AQUINASHIGH
ANTICIPATED POINTOF FLOW DIVERSIONTO SNRC
ANTICIPATED POINTOF FLOW DIVERSIONTO SNRC
ANTICIPATED POINTOF FLOW DIVERSIONTO SNRC
S N R C
CHIQUITA
LN
SEPULVEDA AVE
BROADMOOR WALK
21ST ST
MOUNTAIN AVE
M
C
KINLE
Y
S
T
WATERMAN AVE
SONOR A ST
ALTO DR
S ANTA A NA ST
BASELINE ST
GLASGOW AVE
LOMA
AVE
27TH ST
BERNARD AVE
ALAMEDA AVE
16TH ST
19TH ST
E
LM
W
O
O
D
RD
WATERMAN AVE
30TH ST
BONITAVISTADR
23RD ST
29TH ST
LYNWOOD DR
OXFORD LN
TEMPLE ST
VALARIA DR
H A M P S HIRERD
BELLE ST
S.H. 210 (30) FRWY
14TH ST
SEEL
E
Y
CT
5 TH ST
PIEDMONT DR
FOOTHILL DR
LANKERSHIM AVE
ELMWOOD RD
WINDSOR DR
14TH ST
ARDEN AVE
STANTON AVE
WADSWORTH AVE
PONDEROSADR
ELM ST
EDGEMONT DR
JANE ST
36TH ST
FERN
DALE AVE
CITRUS ST
ARGYLE AVE
BASELINE ST
30TH ST
DAV
ID WAY
PARKDALE DR
RALS T O N AV E
VALARIA DR
VALENCIA AVE
G
OLDENAVE
VALENCIA AVE
3 RD ST
3 RD
ST
BASELINE
ST
P
E
R
RIS
HILL
R
D
C
R
E
S
TV
IEW
AV
E
FAIRFAX LN
MARSHALL BLVD
ALEXANDER AVE
27TH ST
CACT
U
S
C
I
R
28TH ST
DELMONICAAVE
SAN GABRIEL ST
MAYWOOD AVE
36TH ST
GOLD
EN AVE
29TH ST
39TH
ST
STERLING AVE
A
ST
16TH ST
CONEJO DR
THIRD ST
S
.
B
.
C
.
F
.
C
.
D
.
E
.
S
T
D
R
S.B.
C
.F.
C
.
D
.
S
T
D
R
30TH ST
WATERMAN AVE
FAIRFAX DR
S.B.C.F.C.D.E. STDR
DUMBARTONAVE
MARSHALL BLVD
ALLEY ALY
WATERMAN AVE
FAIRFAX DR
HARR
ISON ST
MCKINLEYAVE
QUAIL CT
29TH ST
ALLEY ALY
GILBERT ST
BROADMOOR
BLVD
SIERRA WAY
GA
RDEN DR
WATERMAN AVE
PEPPER TREE LN
11TH ST
ERWIN AVE
UNNAMED RD
MORSE ST
OLIVE ST
NEWPORT AVE
FREMONTIA ST
PARKDALE DR
T
O
W
N
C
R
K
WATERMAN AVE
KENWOOD AVE
LUGO AVE
ALLEY
ALY
WATERMAN AVE
ANSO N ST
VICTORIA AVE
GOLD
EN AVE
SUNNYSIDE AVE
GILBERT ST15TH ST
UNNAMED RD
WALL ST
DEL
ROSA DR
BELLE ST
35TH ST
13TH ST
LO S FLORES DR
CONEJO DR
35 T H ST
30TH
CONN S T
ARGYLE AVE
ELM AVE
VALENCIA
AVE
DATEPL
MOUNTAIN AVE
EUCALY
PTUS
DR
WADSW
ORTH
S
T
34TH ST
FORTIETH ST
STERLING
AVE
VICTORIA AVE
ECHO DR
ALLEY ALY
17TH ST
WARM CRK
1 9 T H S T
27TH ST
GOLDEN AVE
3 RD ST
PUMALO ST
BONITA V ISTA DR
LOLA ST
A L TO DR
MIRA
VIS
SAN GABRIEL ST
ALLEY ALY
CONEJO DR
28THS T
19TH ST
BASELINE ST
VALENCIA AVE
CONEJO DR
ANDREASAVE
W
E
N
W
O
O
D
A
V
E
MITAD
CT
FERNDALE
AVE
ELCA
M
I
N
O
D
R
NIL E S S T
PEPPER TREE LN
17TH ST
STA
NTON AVE
17TH ST
M
ARRIPOSA
DR
QUAILRD
BONNIE ST
ARGYLE
AVE
C A S A L O M A D R
33RD S T
SEGU NDO CT
HA M P S H I R E R D
PERRY WAY
GOLD
EN AVE
18THST
PEPPER TREE LN
A
L
A
M
E
D
A
A
V
E
28TH ST
GENEVIEVE ST
MOUNTAIN
VIEW
AVE
DAT E ST
DE
L
ROS
A
AVE
BASELINE ST
MERITO AVE
6 TH ST
11TH ST
DAVID WAY
4 TH ST
QLIAILCA
N
Y
O
N
DR
ROGERS
LN
10TH ST
ALLEY
ALY
WALL AVE
AL L EY ALY
GUTHRIE ST
20TH ST
NEWCOMB ST
LA
HACIENDA DR
FREM
O
N
T
I
A
DR
PALOMA RD
UNION ST
W A L K ER ST
EUCALYPTUS DR
SAN GABRIEL
AVE
UNNAMED RD
WARMCRK
TIPPECANOE ST
V E R DE DR
WALL ST
JONQUIL ST
CA
M
E
L
L
A
DR
V
A
L
E
N
C
IA
AV
E
HIGHLAND AVE
L
A
H
A
CIENDA
D
R
COUNTRY CLUBR
D
VALARIA DR
N E W B U R Y
AV E
HAVASU CT
PINON CT
DEL N ORTE DR
ALLEY A LY
ALLEY ALY
PIEDMONT DR
27TH ST
BONITA VISTA
DR
CA
ME
LLA
DR
PRESTON ST
BLYTHE ST
21ST ST
GOLDEN
AV
E
19TH ST
M OCK INGBIRD LN
EPPPER TREE LN
MERITO AVE
SPARKS ST
MERITO AVE
BLYTHE AVE
VALARIA DR
UNNAMED RD
PARK AVE
GUTHRIE ST
F A I R M OUNTDR
8TH ST
GOLONDRINA DR
39 T H S T
DEL NORTE DR
ALTO
D
R
DE
VONSHIR E RD
PARKSIDE DR
4 TH ST
ALLEY ALY
BASELINE ST
FLEMING ST
S
ANDCANY ON CH
ALAMEDA AVE
HIGHLAND AVE
PARKSIDE DR
WATERMAN AVE
BESSANT ST
UNNAMED RD
TREN TON ST
20TH ST
ELM AVE
39TH ST
MIRADA
RD
RAL S TO N AVE
9TH ST
Q U A I L C A N YO N
R D
J U NIPER DR
31ST ST
LITTLE ST
OSBU
N RD
OSBUN RD
OSBU
N RD
NOTRT ST
33RD ST
EDGEMONT DR
GOLONDRINA
DR
TWENTY NINTH ST
AVERY ST
ALLEY ALY
ROXBURY DR
WALL AVE
CEDAR ST
BYRO N ST
CYPRESS STUNION ST
AMANDA ST
ROGERS LN
DEL REY DR
UNNAMED RD
MERITO PL
LEROY ST
EUCALYPTUS DRPUMALO CT
GLENMARE ST
TWENTY EIGHTH ST
DANIEL ST
VALE
NCIA
DR
PARKSIDE DR
39TH ST
9TH ST
AVALON AVE
SEVENTH ST
VINE ST
HOLLY VISTA BLVD
ALLEY ALY
37TH ST
ECHO DR
38TH ST
36TH ST
MARSHALL BLVD
UNION ST
VALARIA DR
TAMARIND CT
HIGHLAND AVE
TEAK CT
HOLLY VIS TA
B LVD
E UREKA
S T
6 TH ST
CHANNEL ST
HARRISON ST
POMONA ST
MIRADA ST
ALAMEDA ST
NILES ST
VALARIA
CT
EL
MWOOD RD
VAL MAR RD
GOLDEN AVE
42ND ST
41ST ST
F
R
E
M
O
N
TIADR
PALMCROFT BLVD
WALL ST
ALLEY ALY
AMANDA ST
WALL AVE
26TH ST
BROADMOOR PL
BYRON ST
BERNARD WAY
SEPULVEDA AVE
GUTHRIE ST
DITMAR AVE
ROGERS LN
STATE HIGHWAY 30 HWY
WALL ST
WATERMAN AVE
CROSS ST
FAIRFAX LN
OLIVE RD
5TH ST
23RD ST
MIRADA
ST
RA LS TON ST
PACIF IC ST
ELM AVE
CHIQUITA
LN
ARDMORE ST
WABASH ST
WARMCRE E K S TD R
BONNIE CT
GOLD
EN AVE
MES A V ERDE
AV E
38 TH ST
HIDALGO DR
FERNDALE
AV
E
MIRADA
ST
PRESTON ST
ELM AVE
GOLONDRINA DR
NEWBURY AVE
BONNIE ST
40 TH ST
LAUREL CT
ECHO CT
CONEJO PL
WATERMAN AVE
37TH ST
DOGWOOD ST
36TH ST
MILLAR ST
19TH ST
ARDEN AVE
CONEJO DR
HIGHLAND AVE
26TH ST
ALEXANDER AVE
THIRTEENTH ST
GOLONDRINA AVE
BONNIE ST
GILBERT ST
DEL
ROSA
AVE
B E L M O N T C T
WALL AVE
ROGERS LN
STANTON AVE
BLYTHE ST
EDG E HILL RD
McKINLEY AVE
LOS F LORES
DR
HIGHLAND AVE
P.E .RR
UNNAMED RD
OSBU
N RD
EUREKA ST
SEPULVEDA AVE
EDGEHILL RD
3RD ST
ALLEY
DOGWOOD ST
NEWPORT CT
ELM CT
MARY
ANN
LN
CANYON RD
FISHER ST
PERSHING AVE
PACIFIC
E
L
E
C
T
RIC
RAI
R
R
PUMALO ST
ALLEY ALY
WALL AVE
WARD ST
DEAUVILLE CT
PARK AVE
PARKSIDE PL
18TH ST
BASELINE ST
CYPRESS ST
EDGEMONT CT
FOURTH ST
5 TH ST
WATERMAN AVE
RANKINS LN
ROSE
NA
AVE
34TH ST
HIGHLAND AVE
S
.
B
.
V
.
M
.
W.D.STDR
S.B.C.F.C.D. STDR
S .B .C .F.C .D .E
S T D R
MOUNTAIN
VIEW
AVE
KENWOOD AVE
PEPPER TREE LN
SERENA
S
T
7TH ST
MOUNTIAN AVE
S
T
E
R
L
I
NGAVE
C
A
M
I
N
O
DR
ARROWHEAD AVE
CONEJO DR
34TH ST
MIRADA CT
MIRADA PL
WINDSOR DR
FREM
ONTIA DR
ALAMEDA AVE
NORTH ST
RALSTON AVE
WATERMAN AVE
21ST ST
HARR
ISON ST
WATERMAN AVE
CEDAR ST
CITRUS STROCKFORD AVE
DUMBARTON AVE
27TH ST
BONNIE ST
UNNAMED RD
TOLUCA DR
CONEJO DR
BELLE ST
34TH ST
VALARIA DR
MOUNTIAN AVE
DEL RAY DR
39TH ST
26TH ST
BASELINE ST
LUGO AVE
VALARIA ST
UNNAMED RD
BERNARD WAY
LY
NW
OOD
W
A
Y
ALLEN ST
LOCUST CT
LA
VETA
ST
EVANS ST
SAN GABRIEL ST
ELMWOOD RD
IRONWOOD ST
ROGERS ST
TIPPECANOE ST
CHIQUITA LN
SHASTADR
ASHWOODCT
UNION ST
DARREN PL
ALICE ST
BYRON ST
17TH ST
BELLE ST
DWIGHT WAY
BROADMOOR BLVD
33 RD ST
HAWTHORNE CT
26 TH ST
27 TH ST
Y
UMA
DR
EDGEMONT DR
BYRON ST
SONOR A ST
VAL MAR RD
27TH ST
SANGABRIE
L
S
T
WATERMAN AVE
EDGEMONT DR
MOUNTAIN AVE
EL
C
A
M
I
NO
DR
20TH ST
UNION ST
ROB
INS
ON
R
D
ROXBURY DR
HOLLY VISTA BLVD
25TH ST
GA
RDEN DR
BELLE ST
37TH ST
EDGEMONTDR
PASITO ST
OAKHURST DR
23 RD ST
BYRON ST
18TH ST
RALSTON AVE
CASE AVE
NEWCOMB ST
McKINLEY AVE
McKINLEY AVE
HUDSON AVE
33RD ST
ORANGE
K
NOLL
AVE
GUTHRIE ST
A
S
P
E
N
D
R
COURT ST
28 TH ST
DALEY CANYON RD
9TH ST
EUCALYPTUS DR
BUCH
ANAN AVE
ARGYLE AVE
HIGHLAND AVE
GOODMAN CT
SONOR A ST
G
OLDE
N
AVE
GOLD
EN AVE
BELLE ST
30th ST
ERWIN AVE
MOUNTAIN
VIEW
AVE
MT.
VIEW
AVE
ALICE ST
PINON CT
ELMWOOD CT
ORCHID DR
COOLEY ST
WALL AVE
ALAMO RD
UNNAMED RD
ALLEY ALY
STATE HIGHWAY
30 HWY
GARDEN
DR
OLIVE ST
UNNAMED RD
HIGHLAND AVE
10TH ST
KENWOOD AVE
OSBUN RD
MARILYN AVE
DONNA DR
BERNARD WAY
4 2 N D P L
ELM ST
LAWRENCE ST
DWIGHT WAY
ROSEMARY DR
11TH ST
AMANDA ST
CHIQUITA LN
NINTH ST
23RD ST
OSBUNDR
FOOTHILLDR
MARILYN AVE
DAT E ST
LAWRENCE AVE
ALLEY RD
ELM ST
MICHAEL DR
HOLLY VISTA
BLVD
ORANGE
KNOLL
AVE
LUGO AVE
C A T A L P A C T
NE
W
B
UR
Y
AVE
B A S S W O O D C T
KENWOOD AVE
DUMBARTON AVE
PRADERA
AVE
21ST ST
ASPENWO O D C T
BARNES
CT
HUDSON AVE
MC KINLEY ST
LESLIE ST
NEWCOMB ST
ROCA
CIR
HIGHLAND AVE
MIRA VISTA AVE
SEPULVEDA AVE
MERITO AVE
26TH ST
OSBUN RD
ORCHID DR
ECHO CT
PALM DR
ALLEY
6 TH ST
CITRUS AVE
39TH ST
SONOR A ST
AVERY ST
BESSANT ST
INDEPENDENT PL
ELMO DR
GOLONDRINA DR
STERLING AVE
LYNWOOD WAY
FISHER ST
PUMALO ST
BASELINE ST
E DG E M O NTDR
HILLSIDE DR
BERNARD CT
ALTO CT
DEL
ROSA
AVE
ALLEY
MC KINLEY ST
ALLEY
CARPENTER ST
Y U C C A DR
CROSS ST
NEWBURY AVE
YATES AVE
STANTON AVE
MONTR OSE DR
LARKSPUR DR
PALOMARAVE
EDGEMONT DR
DELLE ST
LOSFLORES DR
DEL REY DR
9TH ST
MIRADA RD
MANZANITADR
NEWPORT ST
ELMWOOD RD
ALLEY ALY
STILES
ST
LOS FLOR ES DR
TOLUCA DR
ARDEN AVE
18TH ST
19 T H ST
AVALON AVE
SHIRLEY AVE
WARD ST
TAYLOR RD
6T H ST
BESSANT ST
DAVID WAY
ROGER S ST
MANSFIELD ST
DEL REY DR
SBCFCD STDR
GLENMARE ST
ELMWOOD AVE
SHIRLEY AVE
ALLEY ALY
THIRD ST
LENA RD
HARR
ISON ST
HUDSON AVE
GUTHRIE ST
STERLING AVE
CONEJO DR
ORANGE ST
YATES ST
LOS FELIZ DR
ALLEY
KI NGMAN ST
COURT ST
9TH ST
BRYANT ST
BUCH
ANAN ST
7 TH ST
MIRADA RD
CEDAR ST
HARR
ISON ST
RALSTONAVE
SAN GABRIEL ST
SAN GABRIEL ST
BELLE ST
WALL ST
3 RD ST
33RD ST
MESA CT
CEDAR ST
MODESTO DR
BELLE ST
LEROY ST
GUTHRIE ST
BROADMOOR BLVD
BUCH
ANAN ST
MC KINLEY ST
LAWRENCE AVE
38TH ST
ALLEY ALY
OSBU
N RD
PIEDMONT
DR
DEL
ROSA DR
COURT ST
PARKDALE DR
TIPPECANOE AVE
BASELINE ST
LUGO AVE
DILLON ALY
BLYTHE AVE
DEL
ROSA DR
HIDALG
O
DR
WATERMAN AVE
CASA LOMA AVE
UNNAMED RD
TOLUCA DR
SUNR ISE LN
MONTROSE AVE
MESA VERDE AVE
LO SFELIZ
DR
NEWCOMB ST
HUDSON AVE
MT.
V
IEW
AV
E
EUCALYPTUS DR
LUGO AVE TIPPECANOE ST
INTEROCEAN AVE
SIXTH STVICTORIA ST
VINE ST
PERSHING AVE
NINTH ST
PEDLEY RD
FIFTH ST
TENT H ST
18TH ST
17TH ST
25TH ST
DWIGHT WAY
MOUNTIAN AVE
26TH ST
BLYTHE ST
CAMELLIA DR
ROBERTS ST
HOLLY VISTA BLVD
MOUNTAIN AVE
23RD ST
29TH ST
TOLUCA D R
ERWIN AVE
SAN FRANCISCO ST
YU C C A DR
ROCKFORD
A
V
E
CAMELLIA
DR
ORCHID DR
MODESTO
DR
PARKSIDE DR
ECHO DR
DUMBARTON AVE
NEWCOMB ST
NORBERT DR
PARKSIDE DR
13TH ST
BASELINE ST
CHIQUITA LN
IRONWOOD ST
DOGWOOD ST
37TH ST
PARKDALE DR
AVERY ST
ALICE ST
TENT H ST
UNNAMED RDTEMPLE ST
UNNAMED RD
MANZANITAD R
ALLEY
S.B
.
C
.
F
.
C
.
D.
E
S
TDR
HOLLY VISTA BLVD
BLYTHE AVE
JEFFERS RD
GLENDENNING WAY
GUTHRIE ST
14 TH ST
BASELINE ST
STERLING AVE
ORCHID DR
ALLEY ALY
VAL MAR RD
LYNWOOD WAY
CHIQUITA LN
ALLEY
ALLEY
ALLEY ALY
WALKER ST
DEL REY DR
BE
LVAN AVE
BO
BBETT DR
MOUNTAIN AVE
BELVEDERE AVE
STERLING ST
ELM AVE
OSBU
N RD
ALLEY
SANCHEZ ST
ALLEY
PINE ST
VALENCIA AVE
BARTON ST
WATERMAN AVE
BOBBETT DR
P
E
R
R
I
S
H
I
L
L
P
A
R
K
R
D
ALEXANDER AVE
CONEJO DR
18TH ST
2 1 S T S T
RO
CK
FORD
A
V
E
6 TH ST
MYRTLE DR
WARD ST
BELVEDERE AVE
ARROWHEAD COUNTRY CL WAY
DAVID WAY
7TH ST
FAIRFAX DR
ARGYLE AVE
36TH ST
PUMALO ST
3 5 T H S T
PALM LN
MODESTO DR
NEWCOMB ST
WATERMAN AVE
ALLEY
19TH ST
18TH ST
DOGWOOD ST
IRONWOOD ST
CHIQUITA LN
ALLEY
19TH ST
20TH ST
VINE ST
3RD ST
37TH ST
MESQUITEDR
11TH ST
EUCALYPTUS DR
GARDEN DR
JANE ST
VINE ST
ELMWOOD RD
7TH ST
GRAPE ST
34TH ST
LOS FELIX DR
ELMWOOD RD
LA
HACIENDA A V E
LAWRENCE AVE
FOOTHILL DR
BASELINE ST
MESA VERDE AVE
17TH ST
DALEYCANYONRD
35TH ST
LYNWOOD WAY
STERLING AVE
CEDAR ST
4 TH ST
UNNAMED RD
L Y N W O O D CIR
WHITLOCK AVE
STERLING AVEELM ST
PEDLEY RD RD
WILLOWDR
MONT
E
V
ISTADR
MONTEREY AVE
S .B .C .F.C.D.ESTDR
FAIRFAX DR
S.B.C.F.C.D.E. STDR
TIPPECANOE ST
BARTON ST
PERRIS H
ILL RD
HEMLOCK DR
CITY CRK
21S T S T
Q U A ILRD
ROB
INS
ON
RD
Date: 5/1/2018DATA VIEW: 35,000 - LAYO UT VIEW 20,000 - REF SCALE - 10,000
µ0 0.2 0.4 0.6 0.80.1 Miles
PARCELS TRIBUTARY TO 3RD = 1418APPROXIMATELY 398,500 GPD
S.B. PARCELS TO EAST TRUNK SEWER = 1266APPROXIMATELY 355,746 GPD
LEGEND
EAST TRUNK SEW ER
EVW D
SAN BERNARDINO
OTHERS
!MANHOLE
EVWD BOUNDARY
FREEW AY
EVWD AND SAN BERNARDINOTRIBUTARY TO 3RDSEWER STUDY
AMENDED ON (TO BE DETERMINED)
FLOW TO EAST VALLEY - 1,266 PARCELS - 355,746 GPD
FLOW TO SAN BERNARDINO - 1,418 PARCELS - 398,500 GPD
Document Path: T:\Leida\Sewer Study 2017\Flow Exch ange\FINAL OPTION SEWER FLOW EXCHANGE.mxdDate: 5/1/2018
EXTRATERRITORIAL WASTEWATER
TREATMENT EXCHANGE AGREEMENT
This Agreement (“Agreement”) is entered into and effective this ___ day of April, 2018 by
and among the City of San Bernardino, the City of San Bernardino Municipal Water Department
(collectively “City”) and East Valley Water District (“East Valley”). The City and East Valley are
sometimes referred to herein as a “Party” and are collectively referred to herein as the “Parties.”
WHEREAS, East Valley has undertaken the design and construction of a domestic
wastewater treatment plant known as the Sterling Natural Resource Center (SNRC); and
WHEREAS, City had previously opposed the SNRC project by filing litigation and
lodging objections with regulatory agencies; and
WHEREAS, on or about November 21, 2017, as a result of negotiations, the Parties
entered into a global settlement agreement (Settlement) which resolves all disputes between the
Parties concerning the SNRC and City’s comparable project the Clean Water Factory, which
together comprise regional wastewater facilities, and calls for the dismissal of all litigation
between the Parties; and
WHEREAS, the Settlement agreement contemplates the conveyance of an approximately
20,800 linear foot portion of the East Trunk Sewer pipeline from City to East Valley to allow East
Valley to collect and transport wastewater flows to the SNRC project; and
WHEREAS, the Parties recognize that as a result of the transfer of that portion of the East
Trunk Sewer pipeline as described above, efficient and lower-cost operation of the regional
wastewater system would require extraterritorial service in the form of an exchange of flows
currently generated by City in the area designated in Exhibit A attached hereto (Service Area A),
for a roughly equal amount of flows currently generated by East Valley in the area designated in
Exhibit B attached hereto (Service Area B); and
WHEREAS, the Parties agree that such an exchange of flows would result in the efficient
and cost-effective operation of the regional wastewater system which is of benefit to all users of
the system; and
WHEREAS, pursuant to section 1 (3)c of the Settlement Agreement, the Parties have
agreed to enter into this Agreement providing for the co-mingling and exchange of flows between
those areas designated in exhibits A and B attached hereto so as to ensure the efficient and cost-
effective operation of wastewater treatment on a regional basis;
NOW THEREFORE, the Parties hereto agree as follows:
ARTICLE I FLOW EXCHANGE
1.1 Flow Exchange: Effective upon the date which the SNRC becomes operational for its
intended purpose as a wastewater treatment plant (Effective Date), wastewater flows emanating
Attachment "1"
from the area designated in Service Area A shall be treated by the SNRC, while all flows emanating
from the area designated in Service Area B shall be treated at City wastewater treatment facilities.
Wastewater treatment services shall be provided by the respective Party in accordance with the
then current ordinances, regulations and rules under which each Party provides wastewater
treatment services to its rate payers, including pretreatment requirements. The exchange of
wastewater flows shall be accomplished by constructing a sewer pipeline to divert flow emanating
from outside Service Area B from the East Trunk Sewer pipeline near Baseline Street to SNRC.
The flows from East Valley area (Service Area B) shall continue to flow in East Trunk Sewer
pipeline south of Baseline Street and will not be diverted to SNRC, rather those flows will go to
City’s wastewater treatment plant for treatment.
1.2 Rate Setting and Fees: The responsibility for rate setting and fee collection shall not
change. East Valley shall be responsible for rate setting and fee collection for Service Area B and
City shall be responsible for rate setting and fee collection for Service Area A. Each party may
impose wastewater user charges within their respective service area and, except as otherwise
provided, shall be entitled to retain, use and expend such charges for any lawful purpose. City shall
not impose nor seek to impose wastewater user charges within Service Area B and East Valley
shall not impose nor seek to impose wastewater user charges within Service Area A. All laws,
ordinances and regulations established with respect to rate setting procedures shall be followed by
the Parties when establishing wastewater treatment rates.
1.3 Facility Ownership: Ownership of the capital facilities for wastewater collection
shall not change. East Valley shall own all of the capital facilities for wastewater collection
including, but not limited to, all pipelines, valves, and manholes located within Service Area B
and City shall own all the capital facilities for wastewater collection including, but not limited to,
all pipelines, valves, and manholes located within Service Area A. East Valley and City shall each
be responsible for maintaining and periodic cleaning of the pipelines that they own.
1.4 Wastewater Ownership: Notwithstanding the origin of wastewater flows, it is the
intention and agreement of the Parties hereto that recycled water generated by the wastewater
treatment process of the SNRC shall be owned by East Valley and the recycled water generated
by the wastewater treatment processes of the City shall be owned by the City.
ARTICLE II PAYMENT FOR NEW CAPITAL FACILITIES
2.1 New Facilities: To the extent that additional capital facilities are needed to
accomplish the wastewater flow exchange described herein, the costs associated with the
permitting and construction of those new facilities shall be the sole responsibility of East Valley
and East Valley shall reimburse City for any such costs incurred by City.
2.2 Consent: No new capital facilities shall be designed or constructed without the
consent and approval of the other Party, which approval shall not be unreasonably withheld.
///
ARTICLE III MISCELLANEOUS
3.1 Approvals: The exchange of wastewater flows contemplated herein will result in
each of the Parties providing extraterritorial wastewater treatment services. Accordingly, the
Parties agree to cooperate in securing all necessary legal, regulatory and permit approval for the
provision of extraterritorial service including, but not limited to, approval from the San Bernardino
County Local Agency Formation Commission (LAFCO).
3.2 Term: Unless otherwise stated in this Agreement, this Agreement shall remain in
effect in perpetuity or until such time as both Parties agree, in writing, to revise or repeal this
Agreement as set forth herein, and no amendment or waiver of any provisions of this agreement
or consent to any departure from its terms shall be effective unless the same shall be in writing and
signed by the Parties hereto.
3.3 Termination: Either Party may terminate this agreement upon 24months written
notice to the other Party, provided however that no termination of this agreement shall be effective
until such time as wastewater treatment services are available on an uninterrupted basis to both
service areas A and B.
3.4 Amendment: No amendment or waiver of any provision of this agreement or
consent to any departure from its terms shall be effective unless the same shall be in writing and
signed by the parties hereto. Any Party desiring to change or otherwise amend the agreement must
submit a written request to the other Party. The request shall be given a 60 day review period prior
to submission to the respective governing bodies for approval.
3.5 Assignment: No Party may assign or transfer its rights or obligations under this
agreement without the express written consent of the other Party. This agreement shall inure to the
benefit of, and be binding upon, the lawful successors in interest and permitted assigns of each
Party.
3.6 Effective Date: This agreement shall become effective when the agreement has
been duly executed by both Parties hereto, and shall be binding upon the heirs, assigns and
successors of the Parties.
3.7 Notice: All notices and other communications provided for hereunder shall be in
writing addressed to the parties as noted below:
To: City of San Bernardino
Andrea M. Miller, City Manager
290 North “D” Street
San Bernardino, CA 92418
Telephone No. (909) 384-5122
E-mail: Miller_an@sbcity.org
///
With copies to: Gary D. Saenz
City Attorney
Office of the City Attorney
290 North “D” Street, 3rd Floor
San Bernardino, CA 92401
Telephone: (909) 384-5355
E-mail: Saenz_Ga@sbcity.org
To: East Valley Water District
John Mura, General Manager
3111 Greenspot Road
Highland, CA 92346
Telephone No. (909) 885-4900
Facsimile No. (909) 889-5732
3.8 Indemnification: East Valley agrees to indemnify, defend, save and hold harmless
City, its authorized agents, officers, and employees from and against all liability, claims, damages,
losses and expense of any nature whatsoever, including but not limited to bodily injury, death,
personal injury, property damages and attorney’s fees, arising directly or indirectly from any acts
or omissions of such indemnifying Party or its officers, agents or employees in connection with
this agreement.
3.9 Indemnification: City agrees to indemnify, defend, save and hold harmless East
Valley, its authorized agents, officers, and employees from and against all liability, claims,
damages, losses and expense of any nature whatsoever, including but not limited to bodily injury,
death, personal injury, property damages, and attorney fees, arising directly or indirectly from any
acts or omissions of such indemnifying Party by its officers, agents or employees in connection
with this agreement.
3.10 Attorney Fees: In the event any litigation between the Parties arising from this
agreement, the prevailing party shall be entitled to recover from the non—prevailing Party all
reasonable costs incurred including staff time, court costs and reasonable attorney fees. In the event
of a non-adjudicative settlement of litigation between the Parties or a resolution of a dispute by
arbitration should the Parties agree to engage in arbitration, the term “prevailing party” shall be
determined by the conductor of the proceedings in accordance with the standards of California
Civil Code 1717 and 1021. If the Parties resolve the litigation on their own, then each Party shall
bear its own costs and attorneys’ fees.
3.11 Binding Effect: This agreement shall be binding upon and inure to the benefit of
the Parties hereto and their respective heirs, successors and assigns, except that no Party hereto
shall have the right to assign or transfer hereunder any interest herein without the prior written
consent of the other party. Any such attempted assignment shall be void and of no force and effect,
and no such assignee or transferee shall acquire any right or interest by reason of such attempted
assignment or transfer.
3.12 Entire Agreement: This writing constitutes the entire Agreement between the
Parties with respect to the subject matter hereof and supersedes all oral or written representations
or written agreements, which may have been entered into between the Parties prior to the execution
of this Agreement.
3.13 Counterparts: This agreement may be executed in counterparts, each of which
shall be an original and all of which when taken together shall constitute one and the same
instrument.
3.14 Partial Invalidity: The invalidity of any portion of this Agreement will not affect
the validity of the remainder hereof.
3.15 Time of Essence: Time is of the essence in the fulfillment by the parties hereto
of their obligations under this agreement.
3.16 Governing Law: This agreement shall be governed by and construed in
accordance with the laws of the State of California.
IN WITNESS HEREOF, the Parties have executed this Agreement on the dates set forth
below:
CITY
By: ________________________________ Dated: ____________
Andrea M. Miller, City Manager
City of San Bernardino
By: ________________________________ Dated: ____________
Gary D. Saenz, City Attorney
City of San Bernardino
DISTRICT
By: ________________________________ Dated: ____________
John Mura
East Valley Water District
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #6.
Meeting Date: May 23, 2018
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: C ons id er Agreement fo r F leet Maintenanc e
R E C O MME N D AT IO N:
S taff rec ommend s that the Bo ard o f Direc to rs autho rize the G eneral Manager to enter into an agreement with
Managed Mobile, Inc. in the amount of $90,000 for o ne year, to perfo rm preventative maintenanc e on Dis tric t
vehic les and eq uipment.
B AC KGR O UN D / AN ALYS IS :
T he Dis tric t c urrently maintains a fleet cons isting of truc ks , heavy equipment, p o o l vehicles, and mec hanic al
tools. Two s taff members are respons ible fo r regular maintenanc e, emergency breakdowns , and c o mp lianc e with
Dep artment o f Trans p o rtatio n and Air Q uality guidelines . C urrently the F leet Dep artment cons ists o f two full
time emp lo yees that are both eligible fo r retirement, with o ne o f tho s e employees retiring July 2018. As p art of
the District’s S uc cession P lanning effort, the District began evaluating d ifferent lo ng-term o p eratio nal o p tions for
fleet maintenanc e.
F o r the p ast few months s taff have b een analyzing the mo s t cos t-effec tive metho d s to maintain the Dis tric t’s fleet
and eq uipment. T he go al is to implement a cons is tent p reventative maintenance s ched ule and minimize fleet
d o wn time. During this evaluation period, we cons id ered the impacts to operations during times o f s ched uled
maintenanc e or needed repairs . W hen F leet performs maintenanc e o n a vehic le, the vehic le is taken o ut o f servic e
limiting F ield O p erations . It is important that the District have a flexible maintenanc e s ched ule that allo ws all
vehicles road read y with minimal d o wntime.
G iven the impo rtance to maintain a reliab le fleet, s taff res earc hed contrac to rs that c o uld p erfo rm after-ho urs
maintenanc e and found an o rganizatio n that could meet the Dis tric t’s need s . Managed Mo b ile, Inc performs
maintenanc e, Dep artment of T ransportation (DO T ) ins p ectio ns , s c heduled rep airs and emergency b reakdown
s ervic e. S ched uled repairs and maintenance c an be arranged o utside of Dis tric t operating hours, inc luding
evenings and weekends when vehic les are not typic ally b eing used. Managed Mobile will b e respons ib le for
retaining all vehic le maintenanc e rec ords and p ro viding the Dis tric t with rep o rts. With their impres s ive referenc es ,
s ervic ing S outhern C alifo rnia Ed is o n and Inland Empire Utilities Agency, jus t to name a few, s taff is c onfid ent in
their abilities.
T his c o ntract will allow for flexibility to maintain o p erations through a combination of this c o ntract and o ne F leet
Dep artment staff memb er.
S taff rec o mmend s Managed Mobile, Inc . to perform preventative maintenanc e on the Dis tric t’s fleet and
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
P atrick Milroy
O p erations Manager
S taff rec o mmend s Managed Mobile, Inc . to perform preventative maintenanc e on the Dis tric t’s fleet and
eq uipment.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources
a) Develop P ro jec ts and P ro grams to Ens ure S afe and R eliable S ervices
R E VIE W B Y O T HE R S :
P ub lic Affairs and Engineering s taff have reviewed this item.
F IS C AL IMPAC T
T his agreement will be funded through s avings in F leet Maintenanc e due to a retirement in July 2018.