HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 06/27/2018REG ULA R BO A RD MEET IN G
C losed Session Begins at 4:30 P M
J une 27, 2018 - 5:30 P M
31111 Greenspot Road, Highland, C A 92346
AGE N D A
"In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors".
C A LL TO O RD ER
RO LL C A LL O F BO A RD MEMBERS
P U B L I C C OMME N T S
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the D istrict C lerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of C alifornia Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. T he matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
AGE N D A - T his agenda contains a brief general description of each item to be
considered. Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a determination
that an emergency exists or that a need to take immediate action on the item came to the
attention of the District subsequent to the posting of the agenda.
1.Approval of Agenda
REC ESS IN TO C LO SED SESSIO N
C L OSE D SE SSI O N
2.C O N FEREN C E WIT H LEG A L C O UN SEL - A N T IC IPAT ED LIT IG AT IO N
Significant exposure to litigation pursuant to Government C ode Section 54956.9(d)
(2)
One Potential Case
5:30 P M RE C O N VE N E ME E T I N G
PLED G E O F A LLEG IA N C E
RO LL C A LL O F BO A RD MEMBERS
A N N O UN C EMEN T O F C LO SED SESSIO N A C T IO N S IT EMS
P U B L I C C O MME N T S
3.AP P RO VAL O F C ON SE N T C AL E N D AR
All matters listed under the C onsent C alendar are considered by the Board of
Directors to be routine and will be enacted in one motion. T here will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items to
be discussed and/or removed from the Consent Calendar.
a.J une 12, 2018 special meeting minutes
b.Financial Statements for May 2018
c.May 2018 D isbursements: Accounts payable disbursements for the period
include check numbers 252181 through 252363, bank drafts, and A C H
Payments in the amount of $2,157,179.95 and $379,200.70 for payroll.
I N F ORMAT I O N AL I T E MS
4.Sterling Natural Resource C enter (SN RC) Outreach Update
5.Legislative Update
D I SC U SSI ON AN D P O SSI B L E AC T I O N I T E MS
6.C onsider Adoption of FY 2018-19 Budget
RE P O RT S
7.Board of Directors' Reports
8.General Manager/C EO Report
9.Legal Counsel Report
10.Board of Directors' Comments
AD J O U RN
P LEAS E NO T E:
Materials related to an item on this agenda s ubmitted to the Board after dis tribution of the agenda packet
are availab le fo r pub lic ins p ectio n in the District's o ffic e lo cated at 31111 G reens p o t R d., Highland , during
normal bus ines s ho urs. Also, s uc h d o cuments are available on the District's website at www.eastvalley.org
subject to staff's ability to pos t the doc uments before the meeting.
P urs uant to G overnment C o d e S ec tio n 54954.2(a), any reques t for a d is ab ility-related modific ation or
ac commodation, inc luding auxiliary aid s o r s ervic es , that is s o ught in order to p artic ip ate in the above-
agendized p ublic meeting s ho uld be d irected to the District C lerk at (909) 885-4900 at leas t 72 ho urs prior
to said meeting.
1
Minutes 06/12/2018 smg
Draft pending approval
EAST VALLEY WATER DISTRICT June 12, 2018
SPECIAL BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Director Coats led
the flag salute.
PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT: Director: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Justine Hendricksen, District Clerk; Shayla Gerber,
Senior Administrative Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Carrillo declared the public participation section of the meeting open at 5:30
p.m.
There being no written or verbal comments, the public participation section was closed.
FY 2018-19 BUDGET WORKSHOP
The General Manager/CEO stated that this is the third meeting in a series of budget
workshops and reminded the Board and the public that the District is a performance-
based organization where the Board approved a set of goals and objectives for the
General Manager/CEO.
The Chief Financial Officer recited district-wide goals and reviewed a summary of
following: the operating budget, district-wide revenues and expenses, a program
overview of each department, capital outlay, capital improvement projects, and
authorized positions. He pointed out that a large portion of Public Affairs budget will
be used for Sterling Natural Resource Center community outreach.
The Board had several questions including but not limited to: methods used to forecast
the budget, details on site improvements at Plant 135, and the usage of drones.
2
Minutes 06/12/2018 smg
The General Manager/CEO commended the Chief Financial Officer for his hard work on
the budget; he stated that he has a detailed knowledge of each department and its
operations; and thanked staff for their hard work.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reminded the Board that the Employee Events Association
will be hosting a Family Movie Night this Friday, June 15 for employees and their family.
LEGAL COUNSEL REPORT
No report at this time.
BOARD OF DIRECTORS’ COMMENTS
Director Goodrich commended staff for their work on the budget.
Director Morales commented that he is pleased with the conservative approach on the
budget.
Director Coats stated that he likes the conservative approach with the budget and made
the following statement: “Help ensure your water future by supporting the Sterling
Natural Resource Center”.
Vice Chairman Smith thanked the Chief Financial Officer and staff for the presentation.
Chairman Carrillo echoed the comments of Vice Chairman Smith.
ADJOURN
The meeting adjourned at 6:48 p.m.
___________________________
Chris Carrillo, Board President
__________________________
John Mura, Secretary
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #3.b .
Meeting Date: June 27, 2018
C ons ent Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: F inanc ial S tatements fo r May 2018
R E C O MME N D AT IO N:
S taff rec ommend s that the Bo ard o f Direc to rs ac cept and file the attac hed financ ial statements as o f, and for the
period end ed , May 31, 2018.
B AC KGR O UN D / AN ALYS IS :
Includ ed herewith fo r the Board’s review is a s ummary o f Eas t Valley Water District’s financ ial results , as of
May 31, 2018.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the F inanc e Dep artment.
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
ATTACH M E N TS:
Description Type
May 20 18 Financial Statement M onthly Backup Material
May 20 18 Financial Statements Backup Material
FINANCIAL STATEMENTS MONTHLY REVIEW
MAY 31, 2018
page | 1
The following is a highlight summary of the District’s financial results as of May 31, 2018.
Please note all values presented are in millions.
Statement of Net Position
Total assets at May 31, 2018 are $192.93 million.
CLASSIFICATION WATER WASTEWATER DISTRICT TOTAL
Cash and Investments $ 18.83 $ 5.65 $ 24.48
Utility Plant, Net 109.75 19.80 129.55
Other Assets 27.18 11.72 38.90
Current Liabilities 4.87 0.27 5.14
Long Term Liabilities 53.30 6.98 60.28
Beginning Net Position 87.53 28.35 115.88
Change in Equity 10.06 1.57 11.63
Total Net Position $ 97.59 $ 29.92 $ 127.51
Below is a summary of the District’s net position as of May 31, 2018.
FINANCIAL STATEMENTS MONTHLY REVIEW
MAY 31, 2018
page | 2
Cash and Investments are $24.48 million for the month of May, an increase of $380K from
the prior month. The Cash and Investments balance has increased $5.80 million over the
past 12 consecutive months from $18.67 to $24.48 million.
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CASH & INVESTMENTS
Restricted Unrestricted
Comparing current assets to current liabilities, the District has a current ratio at May 31,
2018 of 4.72 to 1, with 2 to 1 being an indication of sound financial condition.
Non-Current Liabilities
The Compensated Absences, less current portion is reporting negative balances on the
Statement of Net Position, ($129,601) and ($64,108) on the Water and Wastewater Funds
respectively. These negative balances occur during the payroll processing of vacation and
sick leave usage or cash-out. The payroll system only reduces the long-term portion of the
accounts. Lastly, the balances will be adjusted for actual usage during the fiscal year end
close process.
FINANCIAL STATEMENTS MONTHLY REVIEW
MAY 31, 2018
page | 3
Statement of Revenues & Expenses
Operating results are presented in three ways in the attached financial statements for the
period ending May 31, 2018. First is a one-page summary with monthly and year-to-date
totals for revenue and expenses, presented by Expense Category. Second is a one-page
summary with monthly and year-to-date totals for revenues and Expense by Program. Third
is a Budget-to-Actual presentation of program expense detail.
Total Revenues & Expenses through May 31, 2018 are summarized below (in millions):
WATER WASTEWATER DISTRICT TOTAL
Revenue $ 24.97 $ 12.63 $ 37.60
Expense 14.91 11.06 25.97
Water Sales for the month ending May 31, 2018 were $1.54 million or $609K over staff
projections for the month and $1.83 million over the amended projections year-to-date.
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Water Sales by Tier
Tier 1 Tier 2 Tier 3 FY 2017-18 Projection
FINANCIAL STATEMENTS MONTHLY REVIEW
MAY 31, 2018
page | 4
Water Sales by Customer Class
The table below shows the District’s water sales for the month of May 2018 by customer
class. All customer classes came in over projections for the month, but Residential and
Multi-Family represent 78% or $475K of the total change.
CUSTOMER CLASS ACTUAL PROJECTION $ CHANGE % CHANGE
Residential 859,141$ 508,000$ 351,141$ 69%
Multi-Family 324,372 200,000 124,372 62%
Commercial 136,432 82,000 54,432 66%
Irrigation 220,744 142,000 78,744 55%
Total $ 1,540,689 $ 932,000 $ 608,689 65%
The following table displays customer class by tier for the month of May 2018. Customer
classes noted in bold text represent the top five largest variances over staff projections.
CUSTOMER CLASS TIER ACTUAL PROJECTION $ CHANGE % CHANGE
Residential Tier 1 376,199$ 277,000$ 99,199$ 36%
Residential Tier 2 410,704 208,000 202,704 97%
Residential Tier 3 72,238 23,000 49,238 214%
Multi-Family Tier 1 160,708 111,000 49,708 45%
Multi-Family Tier 2 110,941 69,000 41,941 61%
Multi-Family Tier 3 52,723 20,000 32,723 164%
Commercial Tier 1 71,238 70,000 1,238 2%
Commercial Tier 2 8,647 6,000 2,647 44%
Commercial Tier 3 56,547 6,000 50,547 842%
Irrigation Tier 2 144,087 105,000 39,087 37%
Irrigation Tier 3 76,657 37,000 39,657 107%
Total $ 1,540,689 $ 932,000 $ 608,689 65%
FINANCIAL STATEMENTS MONTHLY REVIEW
MAY 31, 2018
page | 5
The chart below is a comparative illustration of current Water Revenue compared to last
year’s Water Revenue. As noted in the graph Water Sales and Meter Charges experienced
an increase over last year, as customers consumed 85.74 million gallons of water (115K
HCF) more than May of 2017.
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5/31/2017 5/31/2018
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Comparative Monthly Water Revenue
(Water Sales & Meter Charges)
Meter Tier 1 Tier 2 Tier 3
Total - $1,945,550
Total - $2,288,297
FINANCIAL STATEMENTS MONTHLY REVIEW
MAY 31, 2018
page | 6
Water Fund Activities by Cost Center
The graph below provides a year-to-date comparison of the Water Fund operating cost
centers for FY 2016-17 and FY 2017-18.
FINANCIAL STATEMENTS MONTHLY REVIEW
MAY 31, 2018
page | 7
Wastewater Fund Activities by Cost Center
The graph below provides a year-to-date comparison of the Wastewater Fund operating
cost centers for FY 2016-17 and FY 2017-18. No significant changes from the previous
month.
WATER WASTEWATER DISTRICT TOTAL
Assets:
Current Assets:
01 Cash and Cash Equivalents 10,401,365.46$ 3,059,000.00$ 13,460,365.46$
02 Investments 3,442,485.94 1,883,867.48 5,326,353.42
03 Accounts Receivable, Net 4,291,233.96 257,451.65 4,548,685.61
04 ‐Interest Receivable 5,951.06 3,377.19 9,328.25
14*05 Other Receivables 419,837.60 - 419,837.60
06 Due from other Governments 16,144.57 - 16,144.57
08 Inventory 294,885.12 6,721.16 301,606.28
09 Prepaid Expenses 99,286.34 23,495.23 122,781.57
18,971,190.05 5,233,912.71 24,205,102.76
Non-Current Assets:
10 Restricted Cash and Cash Equivalents 4,984,084.35 702,389.20 5,686,473.55
11 Capital Assets not being Depreciated 19,538,449.94 10,763,060.04 30,301,509.98
13 Capital Assets, Net 109,749,619.54 19,799,516.13 129,549,135.67
134,272,153.83 31,264,965.37 165,537,119.20
Total Assets:153,243,343.88 36,498,878.08 189,742,221.96
Deferred Outflow Of Resources
24*Deferred Charge on Refunding 138,481.81 - 138,481.81
25 Deferred Outflows - Pensions 2,374,775.29 669,809.71 3,044,585.00
155,756,600.98 37,168,687.79 192,925,288.77
Current Liabilities:
22 Accounts Payable and Accrued Expenses 774,553.20 29,959.97 804,513.17
23 Accrued Payroll and Benefits (3,353.26) - (3,353.26)
15 Customer Service Deposits 1,576,674.83 - 1,576,674.83
16 Construction Advances and Retentions 106,000.00 3,500.00 109,500.00
17 Accrued Interest Payable 414,532.39 54,931.25 469,463.64
18 Current Portion of Compensated Absences 262,722.88 60,915.12 323,638.00
19 Current Portion of Long-Term Debt 1,735,128.45 117,958.00 1,853,086.45
4,866,258.49 267,264.34 5,133,522.83
Non-Current Liabilities:
20 Compensated Absences, less current portion (129,601.62) (64,108.12) (193,709.74)
28 Net Pension Liability 7,819,274.72 2,205,437.28 10,024,712.00
21 Long Term Debt, Less Current Portion 45,202,162.78 4,635,698.29 49,837,861.07
27 Other Liabilities 812.95 86,639.16 87,452.11
Deferred Inflows Of Resources
26 Deferred Inflows - Pensions 405,103.37 114,260.63 519,364.00
53,297,752.20 6,977,927.24 60,275,679.44
58,164,010.69 7,245,191.58 65,409,202.27
31 Equity 87,534,786.50 28,349,562.67 115,884,349.17
87,534,786.50 28,349,562.67 115,884,349.17
Tot Total Revenue 24,965,466.45 12,628,999.86 37,594,466.31
Tot Total Expense 14,907,662.66 11,055,066.32 25,962,728.98
10,057,803.79 1,573,933.54 11,631,737.33
97,592,590.29 29,923,496.21 127,516,086.50
155,756,600.98$ 37,168,687.79$ 192,925,288.77$ Total Liabilities, Equity and Current Surplus (Deficit):
Total Total Beginning Equity:
Equity:
Revenues Over/Under Expenses
Total Current Liabilities:
Total Non-Current and Deferred Inflows of Resources:
Total Liabilities and Deferred Inflows of Resources:
Unaudited
As of May 31, 2018
Combining Schedule of Net Position
Total Equity and Current Surplus (Deficit):
Total Assets and Deferred Outflows of Resources:
Total Current Assets:
Total Non-Current Assets:
Page 1 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,540,689.00$ 15,544,459.18$ 15,000,000.00$ -$ -$ -$ 15,000,000.00$ (544,459.18)$
42 Meter Charges 747,308.21 8,205,535.40 8,845,000.00 - - - 8,845,000.00 639,464.60
43 Penalties 48,610.12 539,687.66 445,500.00 2,364.15 39,179.49 40,000.00 485,500.00 (93,367.15)
44 Wastewater System Charges - - - 396,016.43 4,268,059.97 4,545,000.00 4,545,000.00 276,940.03
45 Wastewater Treatment Charges - - - 785,729.56 7,974,930.54 7,900,000.00 7,900,000.00 (74,930.54)
46 Other Operating Revenue 81,917.43 430,907.75 131,500.00 284,861.37 294,086.37 70,000.00 201,500.00 (523,494.12)
47 Non Operating Revenue 2,337.01 239,674.90 125,000.00 - 47,541.93 22,000.00 147,000.00 (140,216.83)
48 Gain or Loss on Disposition - 5,201.56 - - 5,201.56 - - (10,403.12)
56 Benefits - - - - - - - -
68 Depreciation - - - - - - - -
Revenue Total: 2,420,861.77 24,965,466.45 24,547,000.00 1,468,971.51 12,628,999.86 12,577,000.00 37,124,000.00 (470,466.31)
- - - - -
Expense by Category
51 Labor 337,525.75 3,788,228.28 4,791,000.00 96,464.85 1,099,520.17 1,422,000.00 6,213,000.00 1,325,251.55
56 Benefits 118,447.40 2,407,623.84 2,722,500.00 31,603.18 538,180.02 662,500.00 3,385,000.00 439,196.14
63 Contract Services 331,687.03 2,963,168.89 3,723,100.00 875,097.15 8,791,073.85 8,909,900.00 12,633,000.00 878,757.26
65 Professional Development 18,164.53 154,339.50 270,300.00 8,382.73 59,590.87 103,700.00 374,000.00 160,069.63
53 Overtime 21,118.64 235,848.02 252,600.00 1,072.92 44,553.97 51,400.00 304,000.00 23,598.01
62 Materials and Supplies 152,203.80 958,613.51 1,120,200.00 13,711.65 102,489.42 121,800.00 1,242,000.00 180,897.07
64 Utilities 173,253.49 1,903,806.53 2,353,800.00 8,376.01 103,066.56 182,200.00 2,536,000.00 529,126.91
52 Temporary Labor - 1,814.40 10,500.00 - 777.60 4,500.00 15,000.00 12,408.00
67 Other 5,735.93 222,799.75 260,000.00 2,414.27 93,423.86 111,000.00 371,000.00 54,776.39
54 Standby 2,320.00 27,326.59 38,000.00 280.00 5,040.00 2,000.00 40,000.00 7,633.41
61 Water Supply 800.00 606,075.43 801,000.00 - - - 801,000.00 194,924.57
71 -Debt Service - 3,712,146.92 4,002,000.00 - 312,350.00 313,000.00 4,315,000.00 290,503.08
81 -Capital Improvement 153,056.35 441,409.43 3,525,000.00 50,693.51 806,336.20 1,140,000.00 4,665,000.00 3,417,254.37
82 -Capital Outlay 46,829.15 257,840.90 480,000.00 6,571.58 44,862.40 131,000.00 611,000.00 308,296.70
83 -Accounting Income Add back - (2,773,379.33) - (57,265.09) (946,198.60) - - 3,719,577.93
Expense Total: 1,361,142.07 14,907,662.66 24,350,000.00 1,037,402.76 11,055,066.32 13,155,000.00 37,505,000.00 11,542,271.02
Total Surplus (Deficit): 1,059,719.70$ 10,057,803.79$ -$ 431,568.75$ 1,573,933.54$ -$ -$ -$
Unaudited
Revenue and Expense Budget-to-Actual by Category
Month Ended May 31, 2018
WATER WASTEWATER DISTRICT WIDE
Page 2 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,540,689.00$ 15,544,459.18$ 15,000,000.00$ -$ -$ -$ 15,000,000.00$ (544,459.18)$
42 Meter Charges 747,308.21 8,205,535.40 8,845,000.00 - - - 8,845,000.00 639,464.60
43 Penalties 48,610.12 539,687.66 445,500.00 2,364.15 39,179.49 40,000.00 485,500.00 (93,367.15)
44 Wastewater System Charges - - - 396,016.43 4,268,059.97 4,545,000.00 4,545,000.00 276,940.03
45 Wastewater Treatment Charges - - - 785,729.56 7,974,930.54 7,900,000.00 7,900,000.00 (74,930.54)
46 Other Operating Revenue 81,917.43 430,907.75 131,500.00 284,861.37 294,086.37 70,000.00 201,500.00 (523,494.12)
47 Non Operating Revenue 2,337.01 239,674.90 125,000.00 - 47,541.93 22,000.00 147,000.00 (140,216.83)
Revenue Total: 2,420,861.77 24,965,466.45 24,547,000.00 1,468,971.51 12,628,999.86 12,577,000.00 37,124,000.00 (470,466.31)
Progra 1000 - Board of Directors 4,156.12 81,941.72 160,300.00 1,802.08 34,446.59 68,700.00 229,000.00 112,611.69
Progra 2000 - General Administration 80,430.20 950,909.58 975,200.00 32,891.07 363,403.70 391,800.00 1,367,000.00 52,686.72
Progra 2100 - Human Resources 29,679.55 496,889.16 631,000.00 12,719.85 203,073.52 261,000.00 892,000.00 192,037.32
Progra 2200 - Public Affairs 39,605.60 335,787.07 456,000.00 31,024.56 287,738.73 434,000.00 890,000.00 266,474.20
Progra 2300 - Conservation 48,914.90 345,601.77 575,000.00 - - - 575,000.00 229,398.23
Progra 3000 - Finance 43,307.18 695,004.96 900,200.00 18,559.85 267,036.85 355,800.00 1,256,000.00 293,958.19
Progra 3200 - Information Technology 42,684.23 534,992.21 682,100.00 18,293.18 225,972.64 288,900.00 971,000.00 210,035.15
Progra 3300 - Customer Service 99,460.41 1,107,950.85 1,390,100.00 29,315.98 349,241.90 420,900.00 1,811,000.00 353,807.25
Progra 3400 - Meter Service 17,958.56 294,386.40 407,000.00 - - - 407,000.00 112,613.60
Progra 4000 - Engineering 65,141.01 804,194.02 1,127,900.00 22,850.77 269,314.10 458,100.00 1,586,000.00 512,491.88
Progra 5000 - Water Production 295,589.69 3,467,291.70 4,139,000.00 - - - 4,139,000.00 671,708.30
Progra 5100 - Water Treatment 109,300.22 811,067.49 1,061,000.00 - - - 1,061,000.00 249,932.51
Progra 5200 - Water Quality 28,980.08 324,434.09 425,000.00 - - - 425,000.00 100,565.91
Progra 6000 - Field Maintenance Administration 21,281.68 254,651.35 224,000.00 1,668.59 29,334.38 22,000.00 246,000.00 (37,985.73)
Progra 6100 - Water Maintenance 152,123.69 1,785,501.61 2,044,000.00 - (750.00) - 2,044,000.00 259,248.39
Progra 6200 - Wastewater Maintenance - - - 849,612.93 8,607,552.87 8,625,000.00 8,625,000.00 17,447.13
Progra 7000 - Facilities Maintenance 47,522.48 561,187.02 635,800.00 12,662.38 130,483.48 190,200.00 826,000.00 134,329.50
Progra 7100 - Fleet Maintenance 35,072.24 417,853.74 509,400.00 6,001.52 70,867.56 54,600.00 564,000.00 75,278.70
Progra 8000 - Capital 199,885.50 1,638,017.92 8,007,000.00 - 217,350.00 1,584,000.00 9,591,000.00 4,016,054.15
Total Surplus (Deficit):1,059,768.43$ 10,057,803.79$ -$ 431,568.75$ 1,573,933.54$ -$ -$ -$
Revenue and Expense Budget-to-Actual by Program
Month Ended May 31, 2018
Unaudited
WATER WASTEWATER DISTRICT WIDE
Page 3 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,540,689.00$ 15,544,459.18$ 15,000,000.00$ -$ -$ -$ 15,000,000.00$ (544,459.18)$
42 Meter Charges 747,308.21 8,205,535.40 8,845,000.00 - - - 8,845,000.00 639,464.60
43 Penalties 48,610.12 539,687.66 445,500.00 2,364.15 39,179.49 40,000.00 485,500.00 (93,367.15)
44 Wastewater System Charges - - - 396,016.43 4,268,059.97 4,545,000.00 4,545,000.00 276,940.03
45 Wastewater Treatment Charges - - - 785,729.56 7,974,930.54 7,900,000.00 7,900,000.00 (74,930.54)
46 Other Operating Revenue 81,917.43 430,907.75 131,500.00 284,861.37 294,086.37 70,000.00 201,500.00 (523,494.12)
47 Non Operating Revenue 2,337.01 239,674.90 125,000.00 - 47,541.93 22,000.00 147,000.00 (140,216.83)
48 Gain or Loss on Disposition - 5,201.56 - - 5,201.56 - - (10,403.12)
56 Benefits - - - - - - - -
68 Depreciation - - - - - - -
Revenue Total: 2,420,861.77 24,965,466.45 24,547,000.00 1,468,971.51 12,628,999.86 12,577,000.00 37,124,000.00 (470,466.31)
Program: 1000 - Board of Directors - - -
51 Labor -$ 46,305.00$ 73,500.00$ -$ 19,845.00$ 31,500.00$ 105,000.00$ 38,850.00$
56 Benefits - 18,198.60 39,900.00 - 7,795.97 17,100.00 57,000.00 31,005.43
62 Materials and Supplies 48.73 606.81 700.00 20.88 260.06 300.00 1,000.00 133.13
63 Contract Services - 5,488.80 7,700.00 - 2,352.35 3,300.00 11,000.00 3,158.85
65 Professional Development 4,156.12 11,342.51 38,500.00 1,781.20 4,193.21 16,500.00 55,000.00 39,464.28
Program: 1000 - Board of Directors Total: 4,204.85 81,941.72 160,300.00 1,802.08 34,446.59 68,700.00 229,000.00 112,611.69
Program: 2000 - General Administration - - -
51 Labor 23,306.21 276,236.09 343,700.00 9,988.36 118,283.46 147,300.00 491,000.00 96,480.45
53 Overtime 104.62 1,510.12 - 44.83 647.21 - - (2,157.33)
56 Benefits 9,903.86 224,753.55 232,500.00 2,665.51 51,677.14 73,500.00 306,000.00 29,569.31
62 Materials and Supplies 399.41 3,059.40 5,600.00 171.18 1,311.22 2,400.00 8,000.00 3,629.38
63 Contract Services 43,820.00 388,456.54 312,900.00 18,780.00 167,064.26 134,100.00 447,000.00 (108,520.80)
64 Utilities 171.30 1,990.42 2,100.00 73.41 890.32 900.00 3,000.00 119.26
65 Professional Development 2,724.80 54,903.46 78,400.00 1,167.78 23,530.09 33,600.00 112,000.00 33,566.45
Program: 2000 - General Administration Total: 80,430.20 950,909.58 975,200.00 32,891.07 363,403.70 391,800.00 1,367,000.00 52,686.72
Program: 2100 - Human Resources - - - -
51 Labor 10,801.28 121,698.84 147,700.00 4,629.12 52,156.74 63,300.00 211,000.00 37,144.42
52 Temporary Labor - 1,814.40 8,400.00 - 777.60 3,600.00 12,000.00 9,408.00
53 Overtime 45.78 937.07 2,100.00 19.62 401.60 900.00 3,000.00 1,661.33
56 Benefits 3,566.99 82,455.52 92,000.00 1,528.74 25,459.03 30,000.00 122,000.00 14,085.45
62 Materials and Supplies 119.79 1,430.44 14,000.00 51.34 613.05 6,000.00 20,000.00 17,956.51
63 Contract Services 7,209.90 48,533.14 79,800.00 3,089.96 20,799.94 34,200.00 114,000.00 44,666.92
64 Utilities 26.61 378.36 700.00 11.40 162.10 300.00 1,000.00 459.54
65 Professional Development 2,275.94 21,642.85 27,300.00 975.40 9,275.50 11,700.00 39,000.00 8,081.65
67 Other 5,633.26 217,998.54 259,000.00 2,414.27 93,427.96 111,000.00 370,000.00 58,573.50
Program: 2100 - Human Resources Total: 29,679.55 496,889.16 631,000.00 12,719.85 203,073.52 261,000.00 892,000.00 192,037.32
Month Ended May 31, 2018
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Page 4 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended May 31, 2018
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 2200 - Public Affairs - - - -
51 Labor 17,017.20 144,429.22 189,000.00 10,857.20 128,145.29 189,000.00 378,000.00 105,425.49
52 Temporary Labor - - - - - - - -
53 Overtime 506.65 3,039.82 3,500.00 502.63 3,035.70 3,500.00 7,000.00 924.48
56 Benefits 3,691.86 75,247.22 91,000.00 2,649.77 50,534.23 69,000.00 160,000.00 34,218.55
62 Materials and Supplies 4,756.89 16,051.02 38,500.00 4,522.34 16,399.61 38,500.00 77,000.00 44,549.37
63 Contract Services 11,447.35 82,088.13 103,000.00 10,277.54 74,887.82 103,000.00 206,000.00 49,024.05
64 Utilities 91.21 6,450.46 17,500.00 120.64 6,479.86 17,500.00 35,000.00 22,069.68
65 Professional Development 2,094.44 8,481.20 13,500.00 2,094.44 8,256.22 13,500.00 27,000.00 10,262.58
Program: 2200 - Public Affairs Total: 39,605.60 335,787.07 456,000.00 31,024.56 287,738.73 434,000.00 890,000.00 266,474.20
Program: 2300 - Conservation - - - -
51 Labor 9,073.44 93,171.49 98,000.00 - - - 98,000.00 4,828.51
52 Temporary Labor - - - - - - - -
53 Overtime 620.88 947.66 8,000.00 - - - 8,000.00 7,052.34
56 Benefits 2,337.48 35,841.00 32,000.00 - - - 32,000.00 (3,841.00)
62 Materials and Supplies 27,848.69 138,017.79 223,000.00 - - - 223,000.00 84,982.21
63 Contract Services 8,712.41 74,669.54 187,000.00 - - - 187,000.00 112,330.46
64 Utilities 322.00 943.29 21,000.00 - - - 21,000.00 20,056.71
65 Professional Development - 2,011.00 6,000.00 - - - 6,000.00 3,989.00
Program: 2300 - Conservation Total: 48,914.90 345,601.77 575,000.00 - - - 575,000.00 229,398.23
Program: 3000 - Finance - - - -
51 Labor 32,296.86 371,616.34 478,100.00 13,841.40 159,082.85 204,900.00 683,000.00 152,300.81
52 Temporary Labor - - - - - - - -
53 Overtime - 2,816.70 7,000.00 - 1,207.10 3,000.00 10,000.00 5,976.20
56 Benefits 10,535.24 235,063.09 269,900.00 4,514.87 71,193.92 86,100.00 356,000.00 49,742.99
62 Materials and Supplies 258.36 3,617.74 7,700.00 110.73 1,550.48 3,300.00 11,000.00 5,831.78
63 Contract Services 40.64 70,515.65 116,200.00 17.39 29,414.87 49,800.00 166,000.00 66,069.48
64 Utilities 108.92 1,345.83 2,800.00 46.68 576.78 1,200.00 4,000.00 2,077.39
65 Professional Development 67.16 9,358.61 17,500.00 28.78 4,010.85 7,500.00 25,000.00 11,630.54
67 Other - 671.00 1,000.00 - - - 1,000.00 329.00
Program: 3000 - Finance Total: 43,307.18 695,004.96 900,200.00 18,559.85 267,036.85 355,800.00 1,256,000.00 293,958.19
Program: 3200 - Information Technology - - - -
51 Labor 14,232.32 178,620.05 219,100.00 6,099.57 76,551.43 93,900.00 313,000.00 57,828.52
52 Temporary Labor - - - - - - - -
53 Overtime - - - - - - - -
56 Benefits 4,519.58 82,070.33 98,300.00 1,936.88 31,863.23 38,700.00 137,000.00 23,066.44
62 Materials and Supplies 132.30 46,300.94 25,200.00 56.70 19,843.26 10,800.00 36,000.00 (30,144.20)
63 Contract Services 19,156.09 211,699.71 323,400.00 8,209.76 90,728.49 138,600.00 462,000.00 159,571.80
64 Utilities 398.20 2,574.86 4,200.00 170.66 1,103.50 1,800.00 6,000.00 2,321.64
65 Professional Development 4,245.74 13,726.32 11,900.00 1,819.61 5,882.73 5,100.00 17,000.00 (2,609.05)
Program: 3200 - Information Technology Total: 42,684.23 534,992.21 682,100.00 18,293.18 225,972.64 288,900.00 971,000.00 210,035.15
Page 5 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended May 31, 2018
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 3300 - Customer Service - - - -
51 Labor 23,052.97 266,593.81 330,400.00 9,879.81 121,453.50 141,600.00 472,000.00 83,952.69
52 Temporary Labor - - 2,100.00 - - 900.00 3,000.00 3,000.00
53 Overtime 594.77 3,386.92 3,500.00 254.90 1,459.37 1,500.00 5,000.00 153.71
56 Benefits 10,335.70 206,558.70 216,400.00 4,429.32 72,272.79 72,600.00 289,000.00 10,168.51
62 Materials and Supplies 142.84 4,547.41 8,400.00 61.21 1,948.88 3,600.00 12,000.00 5,503.71
63 Contract Services 57,368.43 542,348.41 706,900.00 11,338.54 117,804.54 149,100.00 856,000.00 195,847.05
64 Utilities 7,430.90 77,338.64 109,900.00 3,184.68 33,145.12 47,100.00 157,000.00 46,516.24
65 Professional Development 432.13 3,046.75 12,500.00 167.52 1,161.80 4,500.00 17,000.00 12,791.45
67 Other 102.67 4,130.21 - - (4.10) - - (4,126.11)
Program: 3300 - Customer Service Total: 99,460.41 1,107,950.85 1,390,100.00 29,315.98 349,241.90 420,900.00 1,811,000.00 353,807.25
Program: 3400 - Meter Service - - - -
51 Labor 12,379.59 172,374.75 228,000.00 - - - 228,000.00 55,625.25
53 Overtime 262.62 4,301.14 20,000.00 - - - 20,000.00 15,698.86
56 Benefits 4,908.94 110,778.23 142,000.00 - - - 142,000.00 31,221.77
62 Materials and Supplies 118.85 1,631.57 4,000.00 - - - 4,000.00 2,368.43
63 Contract Services 183.52 4,523.83 11,000.00 - - - 11,000.00 6,476.17
64 Utilities 105.04 776.88 2,000.00 - - - 2,000.00 1,223.12
65 Professional Development - - - - - - - -
Program: 3400 - Meter Service Total: 17,958.56 294,386.40 407,000.00 - - - 407,000.00 112,613.60
Program: 4000 - Engineering - - - -
51 Labor 38,518.64 390,560.89 498,400.00 16,507.96 157,904.59 213,600.00 712,000.00 163,534.52
52 Temporary Labor - - - - - - - -
53 Overtime 73.25 841.67 1,400.00 31.39 360.67 600.00 2,000.00 797.66
56 Benefits 10,254.14 246,757.97 304,000.00 4,390.51 80,323.75 105,000.00 409,000.00 81,918.28
62 Materials and Supplies 200.51 4,091.65 16,800.00 10.54 500.88 7,200.00 24,000.00 19,407.47
63 Contract Services 1,430.61 92,460.26 200,200.00 460.51 13,469.06 85,800.00 286,000.00 180,070.68
64 Utilities 14,032.16 63,023.62 86,100.00 1,205.36 14,599.23 36,900.00 123,000.00 45,377.15
65 Professional Development 631.70 6,457.96 21,000.00 244.50 2,155.92 9,000.00 30,000.00 21,386.12
Program: 4000 - Engineering Surplus Total: 65,141.01 804,194.02 1,127,900.00 22,850.77 269,314.10 458,100.00 1,586,000.00 512,491.88
Program: 5000 - Water Production - - - -
51 Labor 48,404.33 513,889.86 670,000.00 - - - 670,000.00 156,110.14
53 Overtime 1,846.25 34,441.43 36,000.00 - - - 36,000.00 1,558.57
54 Standby 1,120.00 12,760.00 20,000.00 - - - 20,000.00 7,240.00
56 Benefits 14,116.45 303,494.90 337,000.00 - - - 337,000.00 33,505.10
61 Water Supply 800.00 606,075.43 801,000.00 - - - 801,000.00 194,924.57
62 Materials and Supplies 46,887.12 209,375.73 279,000.00 - - - 279,000.00 69,624.27
63 Contract Services 68,115.72 363,280.66 367,000.00 - - - 367,000.00 3,719.34
64 Utilities 113,944.82 1,416,619.97 1,614,000.00 - - - 1,614,000.00 197,380.03
65 Professional Development 355.00 7,353.72 15,000.00 - - - 15,000.00 7,646.28
Program: 5000 - Water Production Total: 295,589.69 3,467,291.70 4,139,000.00 - - - 4,139,000.00 671,708.30
Page 6 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended May 31, 2018
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 5100 - Water Treatment - - - -
51 Labor 16,854.44 190,241.12 237,000.00 - - - 237,000.00 46,758.88
53 Overtime 3,535.98 22,608.02 18,000.00 - - - 18,000.00 (4,608.02)
56 Benefits 5,490.73 107,762.63 115,000.00 - - - 115,000.00 7,237.37
62 Materials and Supplies 24,755.96 97,475.60 165,000.00 - - - 165,000.00 67,524.40
63 Contract Services 38,287.07 277,489.57 326,000.00 - - - 326,000.00 48,510.43
64 Utilities 20,376.04 115,490.55 200,000.00 - - - 200,000.00 84,509.45
Program: 5100 - Water Treatment Total: 109,300.22 811,067.49 1,061,000.00 - - - 1,061,000.00 249,932.51
Program: 5200 - Water Quality - - - -
51 Labor 12,761.24 143,437.29 176,000.00 - - - 176,000.00 32,562.71
53 Overtime 378.45 8,054.49 15,000.00 - - - 15,000.00 6,945.51
56 Benefits 3,761.11 72,829.92 86,000.00 - - - 86,000.00 13,170.08
62 Materials and Supplies 2,164.50 18,147.74 18,000.00 - - - 18,000.00 (147.74)
63 Contract Services 9,914.78 80,948.43 120,000.00 - - - 120,000.00 39,051.57
64 Utilities - 874.29 2,000.00 - - - 2,000.00 1,125.71
65 Professional Development - 141.93 8,000.00 - - - 8,000.00 7,858.07
Program: 5200 - Water Quality Total: 28,980.08 324,434.09 425,000.00 - - - 425,000.00 100,565.91
Program: 6000 - Field Maintenance Administration - - - -
51 Labor 12,091.25 118,798.63 102,600.00 811.07 13,618.29 11,400.00 114,000.00 (18,416.92)
52 Temporary Labor - - - - - - - -
53 Overtime 1,257.90 16,986.33 15,000.00 - 1,672.76 - 15,000.00 (3,659.09)
54 Standby 1,200.00 14,566.59 18,000.00 280.00 5,040.00 2,000.00 20,000.00 393.41
56 Benefits 4,211.26 62,352.18 51,500.00 337.76 6,650.82 4,500.00 56,000.00 (13,003.00)
62 Materials and Supplies 113.44 14,359.90 2,700.00 - 11.36 300.00 3,000.00 (11,371.26)
63 Contract Services - - - - - - - -
64 Utilities 1,226.33 13,319.02 18,900.00 136.26 1,479.88 2,100.00 21,000.00 6,201.10
65 Professional Development 1,181.50 14,268.70 15,300.00 103.50 861.27 1,700.00 17,000.00 1,870.03
Program: 6000 - Field Maintenance Administration Total: 21,281.68 254,651.35 224,000.00 1,668.59 29,334.38 22,000.00 246,000.00 (37,985.73)
Program: 6100 - Water Maintenance - - - -
51 Labor 50,992.52 579,107.65 784,000.00 - (750.00) - 784,000.00 205,642.35
53 Overtime 11,187.59 125,821.21 105,000.00 - - - 105,000.00 (20,821.21)
56 Benefits 24,725.32 423,052.80 485,000.00 - - - 485,000.00 61,947.20
62 Materials and Supplies 34,318.06 320,061.72 221,000.00 - - - 221,000.00 (99,061.72)
63 Contract Services 30,900.20 303,403.71 449,000.00 - - - 449,000.00 145,596.29
64 Utilities - 34,054.52 - - - - - (34,054.52)
Program: 6100 - Water Maintenance Total: 152,123.69 1,785,501.61 2,044,000.00 - (750.00) - 2,044,000.00 259,248.39
Program: 6200 - Wastewater Maintenance - - - -
51 Labor - - - 20,522.00 219,623.84 280,000.00 280,000.00 60,376.16
53 Overtime - - - - 32,739.93 35,000.00 35,000.00 2,260.07
56 Benefits - - - 7,858.73 122,326.74 144,000.00 144,000.00 21,673.26
62 Materials and Supplies - - - 6,231.06 32,678.63 35,000.00 35,000.00 2,321.37
Wastewater Treatment - - - 785,729.56 7,974,930.54 7,610,000.00 7,610,000.00 (364,930.54)
63 Contract Services - - - 29,271.58 225,253.19 521,000.00 521,000.00 295,746.81
Program: 6200 - Wastewater Maintenance Total:- - - 849,612.93 8,607,552.87 8,625,000.00 8,625,000.00 17,447.13
Page 7 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended May 31, 2018
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 7000 - Facilities Maintenance - - - -
51 Labor 4,974.20 59,958.80 67,900.00 2,131.80 20,140.03 29,100.00 97,000.00 16,901.17
53 Overtime 491.02 9,863.79 17,500.00 210.43 3,294.70 7,500.00 25,000.00 11,841.51
56 Benefits 1,890.49 39,315.65 40,800.00 810.20 10,572.04 13,200.00 54,000.00 4,112.31
62 Materials and Supplies 2,913.60 31,303.42 33,900.00 1,195.12 9,771.94 8,100.00 42,000.00 924.64
63 Contract Services 31,551.37 337,729.64 316,500.00 5,923.26 51,502.25 70,500.00 387,000.00 (2,231.89)
64 Utilities 5,701.80 83,015.72 159,200.00 2,391.57 35,117.52 61,800.00 221,000.00 102,866.76
65 Professional Development - - - - 85.00 - - (85.00)
Program: 7000 - Facilities Maintenance Total: 47,522.48 561,187.02 635,800.00 12,662.38 130,483.48 190,200.00 826,000.00 134,329.50
- -
Program: 7100 - Fleet Maintenance - - - -
51 Labor 10,769.26 121,188.45 147,600.00 1,196.56 13,465.15 16,400.00 164,000.00 29,346.40
53 Overtime 258.66 1,228.72 2,700.00 28.74 136.53 300.00 3,000.00 1,634.75
56 Benefits 4,152.47 80,154.48 87,100.00 461.27 7,108.76 7,900.00 95,000.00 7,736.76
62 Materials and Supplies 7,024.75 48,534.63 56,700.00 1,280.55 17,600.05 6,300.00 63,000.00 (3,134.68)
63 Contract Services 3,548.94 79,532.87 96,500.00 1,999.05 22,866.54 10,500.00 107,000.00 4,600.59
64 Utilities 9,318.16 85,610.10 113,400.00 1,035.35 9,512.25 12,600.00 126,000.00 30,877.65
65 Professional Development - 1,604.49 5,400.00 - 178.28 600.00 6,000.00 4,217.23
Program: 7100 - Fleet Maintenance Total: 35,072.24 417,853.74 509,400.00 6,001.52 70,867.56 54,600.00 564,000.00 75,278.70
- -
Program: 8000 - Capital - - -
71 -Debt Service - 3,712,146.92 4,002,000.00 - 312,350.00 313,000.00 4,315,000.00 290,503.08
81 -Capital Improvement 153,056.35 441,409.43 3,525,000.00 50,693.51 806,336.20 1,140,000.00 4,665,000.00 3,417,254.37
82 -Capital Outlay 46,829.15 257,840.90 480,000.00 6,571.58 44,862.40 131,000.00 611,000.00 308,296.70
83 -Accounting Income Add back (199,885.50) (2,773,379.33) - (57,265.09) (946,198.60) - - 3,719,577.93
Program: 8000 - Capital Total: - 1,638,017.92 8,007,000.00 - 217,350.00 1,584,000.00 9,591,000.00 7,735,632.08
Total Surplus (Deficit): 1,259,605.20$ 10,057,803.79$ -$ 431,568.75$ 1,573,933.54$ -$ -$ -$
Page 8 of 8
B O AR D AGE N D A S TAF F R E P ORT
Agend a Item #3.c .
Meeting Date: June 27, 2018
C ons ent Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: May 2018 Dis b urs ements : Acc ounts payab le d is b urs ements for the p erio d inc lude chec k numb ers
252181 through 252363, b ank drafts, and AC H P ayments in the amount of $2,157,179.95 and
$379,200.70 fo r payroll.
R E C O MME N D AT IO N:
S taff rec ommend s that the Board o f Directo rs review and approve the Dis tric t’s expens e d is b urs ements for the
period May 1, 2018 through May 31, 2018 in the amo unt of $2,536,380.65.
B AC KGR O UN D / AN ALYS IS :
In the continued effo rt to b e fis cally trans p arent, the p ayment register fo r s upplies , materials , services , and
p ayroll for May 2018 is attac hed for review and ap p ro val. T his p ro ces s provides the Bo ard and the p ublic an
o p p o rtunity to review the exp enses of the Dis tric t. Acc o unts P ayable is p ro cess ed weekly, while p ayroll is
p ro ces s ed bi-weekly. Info rmation to justify eac h expenditure is available thro ugh the F inanc e Department.
Acc o unts payab le d is b urs ements for the p erio d inc lude c hec k numbers 252181 thro ugh 252363, bank drafts ,
and AC H P ayments in the amount of $2,157,179.95 and $379,200.70 for payroll. S ignific ant expenses greater
than o r equal to $50,000 are further exp lained below:
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the F inanc e Dep artment.
F IS C AL IMPAC T
S ufficient funds have b een b udgeted in the adopted F Y 2017-18 Bud get.
ATTACH M E N TS:
Description Type
May 20 18 P ayment Register Backup Material
PAYMENT REGISTER
MAY 1, 2018 - MAY 31, 2018
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
5/2/2018 252181 Carla Anguiano 111.03
5/2/2018 252182 ANTONIO GUTIERREZ JR 57.14
5/2/2018 252183 DAWN M SMITH 71.29
5/2/2018 252184 NAOMI STEVENSON 13.75
5/2/2018 252185 BARBARA NONNEMACHER 63.59
5/2/2018 252186 CRYSTAL BOND 77.68
5/2/2018 252187 CAYLA LEWIS 77.72
5/2/2018 252188 MICHELLE M SCHUBERT 64.87
5/2/2018 252189 JAMIE BLAND 33.20
5/2/2018 252190 WATER STREET LAND LLC 101.19
5/2/2018 252191 WATER STREET LAND LLC 130.88
5/2/2018 252192 WATER STREET LAND LLC 115.84
5/2/2018 252193 WATER STREET LAND LLC 115.89
5/2/2018 252194 WATER STREET LAND LLC 69.45
5/2/2018 252195 WATER STREET LAND LLC 101.28
5/2/2018 252196 ADP SCREENING 96.21
5/2/2018 252197 AMERICAN PAYROLL ASSOCIATION 219.00
5/2/2018 252198 ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP) 1,059.00
5/2/2018 252199 ASBCSD 80.00
5/2/2018 252200 AT&T 416.74
5/2/2018 252201 AUTO UPHOLSTERY INC. 254.12
5/2/2018 252202 BRADEN HEYWOOD DBA GENESIS INDUSTRIAL SUPPLY 1,173.69
5/2/2018 252203 CHEM-TECH INTERNATIONAL INC 1,970.06
5/2/2018 252204 CINTAS CORPORATION (UNIFORMS) 3,578.51
5/2/2018 252206 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 1,682.94
5/2/2018 252207 COLONIAL LIFE, PREMIUM 792.10
5/2/2018 252208 COMMERCIAL DOOR METAL SYSTEMS 11,680.00
5/2/2018 252209 COUNTY OF SAN BERNARDINO, DEPT OF PUBLIC WORKS 3,375.00
5/2/2018 252210 DANIELS TIRE SERVICE, INC 1,180.34
5/2/2018 252211 DENTAL HEALTH SERVICES 289.70
5/2/2018 252212 ERIC CHAMBERLIN 550.00
5/2/2018 252213 FAIRVIEW FORD SALES,INC 49.50
5/2/2018 252214 GARY YOUNG 480.29
5/2/2018 252215 HIGHLAND COMMUNITY NEWS 2,885.00
5/2/2018 252216 HUB CONSTRUCTION SPECIALTIES 475.39
5/2/2018 252217 K & L HARDWARE 71.86
5/2/2018 252218 MICHAEL REARDON 526.69
5/2/2018 252219 NAPA AUTO PARTS 290.06
5/2/2018 252220
NATIONAL AUTO FLEET GROUP, CHEVROLET OF
WATSONVILLE 38,997.09
5/2/2018 252221 PATTON'S SALES CORP 117.93
5/2/2018 252222 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 150.00
5/2/2018 252223 SCN, SECURITY COMMUNICATION NETWORK, INC 89.50
5/2/2018 252224 SIMPSON SANDBLASTING & SPECIAL COATINGS, INC 37,590.00
PAYMENT REGISTER
MAY 1, 2018 - MAY 31, 2018 Page 1 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
5/2/2018 252225 SO CAL GAS 289.33
5/2/2018 252226 SOUTH COAST A.Q.M.D. 257.22
5/2/2018 252227 SOUTHERN CALIFORNIA EDISON COMPANY 10,272.88
5/2/2018 252228 STAPLES BUSINESS ADVANTAGE 136.46
5/9/2018 252229 ONLINE RESOURCES CORPORATION 130.68
5/9/2018 252230 REYNA SANCHEZ 3,000.00
5/9/2018 252231 AIR CHIEF, INC. 440.21
5/9/2018 252232 ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP) 1,167.00
5/9/2018 252233 BRANDEDITEMS, INC 2,744.69
5/9/2018 252234 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 702.43
5/9/2018 252235 CHEM-TECH INTERNATIONAL INC 22,358.46
5/9/2018 252236 CINTAS CORPORATION (UNIFORMS) 651.93
5/9/2018 252238 CULLIGAN OF ONTARIO 94.50
5/9/2018 252239 DIB'S SAFE & LOCK SERVICE 118.54
5/9/2018 252240 EXPERIAN 209.44
5/9/2018 252241 EYE MED VISION CARE 1,254.00
5/9/2018 252242 FIRST CHOICE SERVICES 587.32
5/9/2018 252243 HATFIELD BUICK 54.37
5/9/2018 252244 IDEA HALL 13,009.81
5/9/2018 252245 INLAND WATER WORKS SUPPLY CO 3,631.19
5/9/2018 252246 PETTY CASH 331.56
5/9/2018 252247 SCN, SECURITY COMMUNICATION NETWORK, INC 374.50
5/9/2018 252248 SERGIO D. FIERRO 1,500.00
5/9/2018 252249 SHAWN T BURCH 4,325.00
5/9/2018 252250 SIEMENS INDUSTRY INC 5,199.34
5/9/2018 252251 SOUTHERN CALIFORNIA EDISON COMPANY 23.78
5/9/2018 252252 STAPLES BUSINESS ADVANTAGE 536.58
5/9/2018 252253 SUNSCREEN WINDOW TINTING 1,800.00
5/9/2018 252254 TYLER TECHNOLGIES 488.13
5/9/2018 252255 VALERO MARKETING & SUPPLY COMP 10,271.77
5/10/2018 252256 ANTHONY C ESTRADA 5,500.93
5/10/2018 252262 DEBORAH J MARSHALL 8.89
5/10/2018 252263 JOHN SUDDERTH 68.16
5/10/2018 252264 VERONICA RAMIREZ 58.07
5/10/2018 252265 STEVEN COOKE 50.12
5/10/2018 252266 C BASSLER 5.32
5/10/2018 252267 DEBRA J ESPIRITU 58.53
5/10/2018 252268 BARBARA J PERRY 26.28
5/10/2018 252269 ALL AMERICAN ASPHALT 1,760.86
5/10/2018 252270 ATWOOD FOUR RENTALS LLC 160.18
5/14/2018 252257 ANTHONY C ESTRADA 217.20
5/14/2018 252258 KARLA CAMPOS 150.00
5/14/2018 252259 Estuardo Cabrera 300.00
5/14/2018 252260 Anna Leichliter 500.00
5/14/2018 252261 Layce Palhegyi 40.00
5/15/2018 252271 BENITA A. AURE 200.00
5/15/2018 252272 CHRISTA OSUNA 119.98
5/15/2018 252273 WENDY BAYNHAM 350.00
5/16/2018 252274 ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP) 1,251.00
5/16/2018 252275 AT&T 49.82
5/16/2018 252276 AUTO ZONE 6.89
5/16/2018 252277 BRIAN TOMPKINS 120.00
5/16/2018 252278 BURGESS MOVING & STORAGE 1,500.30
PAYMENT REGISTER
MAY 1, 2018 - MAY 31, 2018 Page 2 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
5/16/2018 252279 CINTAS CORPORATION (UNIFORMS) 655.45
5/16/2018 252280 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 9,536.66
5/16/2018 252281 DANIELS TIRE SERVICE, INC 1,230.16
5/16/2018 252282 EMPLOYMENT DEVELOPMENT DEPT. 522.00
5/16/2018 252283 FIRST CHOICE SERVICES 54.36
5/16/2018 252284 HACH COMPANY 1,406.37
5/16/2018 252285 HATFIELD BUICK 168.95
5/16/2018 252286 HIGHLAND COMMUNITY NEWS 1,943.28
5/16/2018 252287 HIGHLAND EQUIPMENT RENTAL 26.67
5/16/2018 252288 INLAND DESERT SECURITY & COMMUNICATIONS, INC 576.45
5/16/2018 252289 INLAND WATER WORKS SUPPLY CO 1,645.11
5/16/2018 252290 KELLY ASSOCIATES MANAGEMENT GROUP LLC 1,272.50
5/16/2018 252291 KONICA MINOLTA 669.89
5/16/2018 252292 NAPA AUTO PARTS 72.65
5/16/2018 252293 RONALD C. BRAATZ, LIFTOFF, LLC 204.00
5/16/2018 252294 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 27,738.98
5/16/2018 252295 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 649,167.55
5/16/2018 252296 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 18,227.20
5/16/2018 252297 SIMPSON SANDBLASTING & SPECIAL COATINGS, INC 23,200.00
5/16/2018 252298 SOUTH COAST A.Q.M.D. 257.22
5/16/2018 252299 SOUTHERN CALIFORNIA EDISON COMPANY 119,160.72
5/16/2018 252300 U.S. BANCORP SERVICE CENTER 22,223.54
5/16/2018 252305 SBCUSD 25,884.00
5/21/2018 252306 MACY DUKES 57.34
5/21/2018 252307 LR MUNOZ REAL ESTATE HOLDINGS LLC 122.11
5/21/2018 252308 NAJAT CHOWDHURY 88.24
5/21/2018 252309 AUTURO PEREZ HUERTA 46.48
5/21/2018 252310 JESUS AGUILAR II 54.06
5/21/2018 252311 WALMART STORES INC 81.93
5/21/2018 252312 MAGNUM PROPERTY INVESMENTS LLC 79.83
5/21/2018 252313 JESUS HINOJOS 43.03
5/21/2018 252314 RALPH PARTNER II, LLC 130.88
5/23/2018 252315 WOW PARTY RENTAL, INC. 169.00
5/24/2018 252316 AUTO UPHOLSTERY INC. 152.48
5/24/2018 252317 AUTO ZONE 10.54
5/24/2018 252318 BRADEN HEYWOOD DBA GENESIS INDUSTRIAL SUPPLY 848.77
5/24/2018 252319 CHEM-TECH INTERNATIONAL INC 1,238.48
5/24/2018 252320 CINTAS CORPORATION (UNIFORMS) 649.28
5/24/2018 252321 DENTAL HEALTH SERVICES 289.70
5/24/2018 252322 ERIC CHAMBERLIN 1,000.00
5/24/2018 252323 HIGHLAND COMMUNITY NEWS 29.95
5/24/2018 252324 HIGHLAND EQUIPMENT RENTAL 16.08
5/24/2018 252325 HUB CONSTRUCTION SPECIALTIES 438.21
5/24/2018 252326 INLAND WATER WORKS SUPPLY CO 1,121.00
5/24/2018 252327 INTERSTATE BATTERY 236.98
5/24/2018 252328 K & L HARDWARE 175.14
5/24/2018 252329 LA VIDA LAGUNA 1,000.00
5/24/2018 252330 METROPOLITAN LIFE INS CO 150.87
5/24/2018 252331 PATTON'S SALES CORP 76.59
5/24/2018 252332 PETTY CASH 300.00
5/24/2018 252333 PETTY CASH 288.00
5/24/2018 252334 PHOENIX LIFE INSURANCE COMPANY 66.74
5/24/2018 252335 POWER PLUS AUTO GLASS 194.75
PAYMENT REGISTER
MAY 1, 2018 - MAY 31, 2018 Page 3 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
5/24/2018 252336 SO CAL GAS 14.30
5/24/2018 252337 SOUTH COAST A.Q.M.D. 128.61
5/24/2018 252338 SOUTHERN CALIF OCCUPATIONAL HEALTH SERVICES 505.00
5/24/2018 252339 STAPLES BUSINESS ADVANTAGE 1,142.46
5/24/2018 252340 SWRCB-DWOCP 80.00
5/24/2018 252341 YORK RISK SERVICES GROUP, INC. 1,122.33
5/30/2018 252342 L & C PROPERTIES, INC 139.80
5/30/2018 252343 ZETA L. BENTLEY 72.79
5/30/2018 252344 NAREN MISTRY 209.46
5/31/2018 252345 ALTERNATIVE HOSE INC 11.84
5/31/2018 252346 ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP) 741.00
5/31/2018 252347 AT&T 270.26
5/31/2018 252348 AT&T 144.92
5/31/2018 252349 AUTO UPHOLSTERY INC. 77.60
5/31/2018 252350 BRADEN HEYWOOD DBA GENESIS INDUSTRIAL SUPPLY 2,228.85
5/31/2018 252351 CHEM-TECH INTERNATIONAL INC 25,006.00
5/31/2018 252352 CINDY BRASINGTON 125.00
5/31/2018 252353 COLONIAL LIFE, PREMIUM 792.10
5/31/2018 252354 COMPUTERIZED EMBROIDERY COMPANY, INC 1,508.50
5/31/2018 252355 EVERSOFT, INC 204.62
5/31/2018 252356 EXPERIAN 205.84
5/31/2018 252357 HOPKINS TECHNICAL PRODUCTS INC 10,375.97
5/31/2018 252358 JUDITH FOSDICK 125.00
5/31/2018 252359 K & L HARDWARE 34.31
5/31/2018 252360 NINYO & MOORE GEOTECHNICAL SCIENCES CONSULTANTS 1,271.50
5/31/2018 252361 READY EQUIPMENT RENTAL, INC. 245.16
5/31/2018 252362 SAFETY KLEEN CORP 214.23
5/31/2018 252363 SOUTHERN CALIFORNIA EDISON COMPANY 9,067.96
BANK DRAFTS
5/2/2018 DFT0002731 CALPERS/ MEDICAL 89,162.81
5/2/2018 DFT0002733 MERCHANT BANKCD 325.05
5/3/2018 DFT0002732 PayNearMe, Inc. 131.34
5/4/2018 DFT0002711 CA SDI Tax 2,255.00
5/4/2018 DFT0002712 CALPERS/ DEFERRED COMPENSATION 15,380.41
5/4/2018 DFT0002713 CALPERS/ RETIREMENT 61.38
5/4/2018 DFT0002714 CALPERS/ RETIREMENT 12,065.92
5/4/2018 DFT0002715 CALPERS/ RETIREMENT 3,884.53
5/4/2018 DFT0002716 CALPERS/ RETIREMENT 840.90
5/4/2018 DFT0002717 CALPERS/ RETIREMENT 3,811.21
5/4/2018 DFT0002718 CALPERS/ RETIREMENT 153.05
5/4/2018 DFT0002719 CALPERS/ RETIREMENT 18,372.85
5/4/2018 DFT0002720 CALPERS/ RETIREMENT 230.02
5/4/2018 DFT0002721 Federal Payroll Tax 25,066.95
5/4/2018 DFT0002722 Medicare 6,732.10
5/4/2018 DFT0002723 Social Security 31.24
5/4/2018 DFT0002724 State Payroll Tax 9,734.34
5/4/2018 DFT0002725 STATE DISBURSEMENT UNIT 2,442.47
5/9/2018 DFT0002736 PayNearMe, Inc. 175.12
5/10/2018 DFT0002734 CA SDI Tax 20.28
5/10/2018 DFT0002735 Medicare 58.80
5/10/2018 DFT0002737 FORTE, ACH DIRECT INC, ACH FEES 5,338.69
5/10/2018 DFT0002739 TRANSFIRST DISCOUNT 12,402.56
PAYMENT REGISTER
MAY 1, 2018 - MAY 31, 2018 Page 4 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
5/11/2018 DFT0002738 PayNearMe, Inc. 109.45
5/14/2018 DFT0002741 PayNearMe, Inc. 63.68
5/15/2018 DFT0002747 STATE DISBURSEMENT UNIT 2,442.47
5/15/2018 DFT0002759 VERIFONE INC 22.00
5/16/2018 DFT0002748 CALPERS/ DEFERRED COMPENSATION 15,432.53
5/16/2018 DFT0002749 CALPERS/ RETIREMENT 63.24
5/16/2018 DFT0002750 CALPERS/ RETIREMENT 840.90
5/16/2018 DFT0002751 CALPERS/ RETIREMENT 230.02
5/16/2018 DFT0002752 CALPERS/ RETIREMENT 18,372.85
5/16/2018 DFT0002753 CALPERS/ RETIREMENT 153.05
5/16/2018 DFT0002754 CALPERS/ RETIREMENT 3,939.40
5/16/2018 DFT0002755 CALPERS/ RETIREMENT 12,065.92
5/16/2018 DFT0002756 CALPERS/ RETIREMENT 4,015.18
5/16/2018 DFT0002758 PayNearMe, Inc. 101.49
5/18/2018 DFT0002742 CA SDI Tax 2,179.71
5/18/2018 DFT0002743 Federal Payroll Tax 24,363.01
5/18/2018 DFT0002744 Medicare 6,637.86
5/18/2018 DFT0002745 Social Security 20.84
5/18/2018 DFT0002746 State Payroll Tax 9,339.39
5/22/2018 DFT0002760 CALPERS/ RETIREMENT 9.30
5/22/2018 DFT0002761 PayNearMe, Inc. 121.39
5/22/2018 DFT0002762 VERIFONE INC 22.00
5/23/2018 DFT0002763 CBB 2,811.81
5/23/2018 DFT0002764 PayNearMe, Inc. 23.88
5/23/2018 DFT0002765 VERIFONE INC 22.00
5/29/2018 DFT0002790 PayNearMe, Inc. 91.54
5/30/2018 DFT0002787 STATE DISBURSEMENT UNIT 2,442.47
5/30/2018 DFT0002789 CALPERS/ RETIREMENT 8,216.58
5/31/2018 DFT0002793 PayNearMe, Inc. 81.59
ACH PAYMENTS
5/2/2018 10004117 ADP, LLC 290.50
5/2/2018 10004118 ADS LLC 1,600.00
5/2/2018 10004119 ANTHONY'S IRRIGATION 23,165.00
5/2/2018 10004120 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 394.02
5/2/2018 10004121 BARRY'S SECURITY SERVICES, INC 1,641.95
5/2/2018 10004122 CALGON CARBON CORPORATION 269.38
5/2/2018 10004123 CLEARFLY COMMUNATIONS 1,340.27
5/2/2018 10004124 COUNTY OF SAN BERNARDINO, RECORDER- CLERK 620.00
5/2/2018 10004125 DAN DIETZ 444.15
5/2/2018 10004126 DANGELO CO INC 734.46
5/2/2018 10004127 DAVID HERNANDEZ 422.05
5/2/2018 10004128 ED KING 128.52
5/2/2018 10004129 EVWD EMPLOYEES EVENTS ASSOC 329.50
5/2/2018 10004130 EXCEL LANDSCAPE, ICN 3,650.00
5/2/2018 10004131 FERGUSON ENTERPRISES, INC. 21,825.82
5/2/2018 10004132 FMB TRUCK OUTFITTERS, INC 139.97
5/2/2018 10004133 FSA Only/East Valley Water District 1,629.30
5/2/2018 10004134 GARY STURDIVAN 612.35
5/2/2018 10004135 GORDON GRANT 529.37
5/2/2018 10004136 HAAKER EQUIPMENT COMPANY 1,573.01
5/2/2018 10004137 INFOSEND, INC 3,151.69
5/2/2018 10004138 LANDS END INC 753.34
PAYMENT REGISTER
MAY 1, 2018 - MAY 31, 2018 Page 5 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
5/2/2018 10004139 LEGEND PUMP AND WELL 37,653.00
5/2/2018 10004140 LESLIE'S POOL SUPPLIES, INC. 42.28
5/2/2018 10004141 LINCOLN NATIONAL LIFE INS CO. 2,150.93
5/2/2018 10004142 MANAGED HEALTH NETWORK 241.92
5/2/2018 10004143 MICHAEL HENDERSON 597.23
5/2/2018 10004144 MIKE J. ROQUET CONSTRUCTION INC 7,650.00
5/2/2018 10004145 MILLER SPATIAL SERVICES, LLC 8,860.00
5/2/2018 10004146 MINUTEMAN PRESS OF RANCHO CUCAMONGA 191.15
5/2/2018 10004147 NATIONAL CONSTRUCTION RENTALS 158.49
5/2/2018 10004148 PRINCIPAL FINANCIAL GROUP 8,861.46
5/2/2018 10004149 REBECCA KASTEN 700.00
5/2/2018 10004150 SCHUBERT ENTERPRISES INC 220.00
5/2/2018 10004151 THOMAS P ORTON 465.35
5/2/2018 10004152 VICTOR DELEON 61.20
5/2/2018 10004153 VULCAN MATERIALS COMPANY 1,285.12
5/9/2018 10004154 ADCOMP SYSTEMS 319.29
5/9/2018 10004155 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 135.02
5/9/2018 10004156 BARRY'S SECURITY SERVICES, INC 1,756.42
5/9/2018 10004157 BLAIS & ASSOCIATES INC 7,436.58
5/9/2018 10004158 CINTAS CORPORATION (FIRST AID) 125.02
5/9/2018 10004159 CLIFF'S PEST CONTROL 323.00
5/9/2018 10004160 CORE & MAIN LP 4,072.37
5/9/2018 10004161 CORELOGIC SOLUTIONS INC. 379.13
5/9/2018 10004162 DAMON RUSSELL 138.71
5/9/2018 10004163 DIGITAL NETWORKS GROUP, INC. 2,051.60
5/9/2018 10004164 EVWD EMPLOYEES EVENTS ASSOC 1,647.25
5/9/2018 10004165 EXCEL LANDSCAPE, ICN 8,550.00
5/9/2018 10004166 FERGUSON ENTERPRISES, INC. 456.00
5/9/2018 10004167 FRONTIER COMMUNICATIONS 49.71
5/9/2018 10004168 GERALD SIEVERS 100.04
5/9/2018 10004169 HAAKER EQUIPMENT COMPANY 1,066.73
5/9/2018 10004170 HIGHLAND AREA CHAMBER 400.00
5/9/2018 10004171 JC LAW FIRM 21,045.68
5/9/2018 10004172 JOSE MILLAN 240.00
5/9/2018 10004173 LEGEND PUMP AND WELL 503.00
5/9/2018 10004174 LESLIE'S POOL SUPPLIES, INC. 50.74
5/9/2018 10004175 MILLER SPATIAL SERVICES, LLC 4,040.00
5/9/2018 10004176 MINUTEMAN PRESS OF RANCHO CUCAMONGA 552.62
5/9/2018 10004177 P.A.D. PALM AUTO DETAIL 1,065.00
5/9/2018 10004178 PATRICK K. MILROY 170.09
5/9/2018 10004179 PLUMBERS DEPOT INC. 997.40
5/9/2018 10004180 S & J PLUMBING, INC. 11,999.96
5/9/2018 10004181 SAFETY COMPLIANCE COMPANY 200.00
5/9/2018 10004182 SEREYRITH PENG 6,640.00
5/9/2018 10004183 STEPHANIE MICHELE GUIDA 281.25
5/9/2018 10004184 STUBBIES PROMOTIONS INC 11,668.03
5/9/2018 10004185 THE QUINTANA CRUZ COMPANY, LLC 4,000.00
5/9/2018 10004186 THE WINNER INDUSTRIAL SUPPLY INC 4,104.51
5/9/2018 10004187 UNDERGROUND SERVICE ALERT 290.50
5/9/2018 10004188 VERIZON WIRELESS 3,961.32
5/9/2018 10004190 VISTA PAINTS 246.82
5/9/2018 10004191 VULCAN MATERIALS CO/ CALMAT CO 636.69
5/16/2018 10004192 ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC. 9,400.00
PAYMENT REGISTER
MAY 1, 2018 - MAY 31, 2018 Page 6 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
5/16/2018 10004193 ANDREW MATA 281.85
5/16/2018 10004194 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 263.24
5/16/2018 10004195 BARRY'S SECURITY SERVICES, INC 1,641.95
5/16/2018 10004196 CALIFORNIA FUELS & LUBRICANTS 2,516.00
5/16/2018 10004197 CALIFORNIA TOOL & WELDING SUPPLY 5,651.14
5/16/2018 10004198 CINTAS CORPORATION (FIRST AID) 214.82
5/16/2018 10004199 CLINICAL LAB OF S B 7,265.50
5/16/2018 10004200 EVWD EMPLOYEES EVENTS ASSOC 329.50
5/16/2018 10004201 FILARSKY & WATT LLP 3,854.17
5/16/2018 10004202 FMB TRUCK OUTFITTERS, INC 883.33
5/16/2018 10004203 FRONTIER COMMUNICATIONS 762.81
5/16/2018 10004204 FSA Only/East Valley Water District 1,629.30
5/16/2018 10004205 HAAKER EQUIPMENT COMPANY 615.63
5/16/2018 10004206 I.C.W.A. 250.00
5/16/2018 10004207 IMG/INLAND MEDIA GROUP, STEVE SWITZER 160.00
5/16/2018 10004208 INFOSEND, INC 31,214.64
5/16/2018 10004209 JC LAW FIRM 41,540.00
5/16/2018 10004210 KELLY MALLOY 2,941.63
5/16/2018 10004211 LEVERAGE INFORMATION SYSTEMS, INC. 2,833.95
5/16/2018 10004212 MCMASTER-CARR 250.79
5/16/2018 10004213 MERLIN JOHNSON CONSTRUCTION 28,955.06
5/16/2018 10004214 MICHAEL BAFFA 170.00
5/16/2018 10004215 MICHAEL HURST 185.00
5/16/2018 10004216 MINUTEMAN PRESS OF RANCHO CUCAMONGA 5,571.19
5/16/2018 10004217 NETWORK FLEET, INC 124.75
5/16/2018 10004218 POWERSTRIDE BATTERY CO. 101.41
5/16/2018 10004219 SHRED-IT US JV LLC 188.87
5/16/2018 10004220 USA BLUE BOOK 641.46
5/16/2018 10004221 VISTA PAINTS 218.83
5/16/2018 10004222 WORTHINGTON PARTNERS, LLC 10,000.00
5/16/2018 10004223 XC2 SOFTWARE, LLC 1,840.00
5/16/2018 10004224 DOCUSIGN, INC. 18,441.24
5/24/2018 10004225 ADP, LLC 196.80
5/24/2018 10004226 AIRGAS, USA LLC 370.94
5/24/2018 10004227 ASHOK K. DHINGRA, AKD CONSULTING 17,331.85
5/24/2018 10004228 BARRY'S SECURITY SERVICES, INC 1,626.69
5/24/2018 10004229 DANGELO CO INC 434.40
5/24/2018 10004230 DANIEL STRONG 80.00
5/24/2018 10004231 DIMENSION DATA NORTH AMERICA 12,087.73
5/24/2018 10004232 EZEQUIEL ELECTRIC, INC. 567.00
5/24/2018 10004233 FERGUSON ENTERPRISES, INC. 5,253.96
5/24/2018 10004234 FRONTIER COMMUNICATIONS 372.32
5/24/2018 10004235 JONATHAN PEEL 130.00
5/24/2018 10004236 JOSE MILLAN 2,600.00
5/24/2018 10004237 LEGEND PUMP AND WELL 24,516.00
5/24/2018 10004238 MCMASTER-CARR 862.33
5/24/2018 10004239 MIKE J. ROQUET CONSTRUCTION INC 86,533.00
5/24/2018 10004240 MINUTEMAN PRESS OF RANCHO CUCAMONGA 69.61
5/24/2018 10004241 MUSICK, PEELER & GARRETT LLP 3,503.50
5/24/2018 10004242 NEPTUNE TECHNOLOGY GROUP INC. 4,999.92
5/24/2018 10004243 OFFICIAL PAYMENTS CORP. 36.60
5/24/2018 10004244 SOLARWINDS, INC. 7,756.00
5/24/2018 10004245 STEPHANIE MICHELE GUIDA 187.50
PAYMENT REGISTER
MAY 1, 2018 - MAY 31, 2018 Page 7 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
5/24/2018 10004246 TIM VITRANO 85.00
5/24/2018 10004247 USA BLUE BOOK 174.62
5/24/2018 10004248 VULCAN MATERIALS CO/ CALMAT CO 2,812.09
5/31/2018 10004249 ADS LLC 1,600.00
5/31/2018 10004250 BARRY'S SECURITY SERVICES, INC 691.90
5/31/2018 10004251 BEN JOSEPH ZERPA 249.99
5/31/2018 10004252 BLAIS & ASSOCIATES INC 5,043.42
5/31/2018 10004253 CALGON CARBON CORPORATION 269.38
5/31/2018 10004254 CALIFORNIA TOOL & WELDING SUPPLY 231.24
5/31/2018 10004255 CORE & MAIN LP 419.74
5/31/2018 10004256 EVWD EMPLOYEES EVENTS ASSOC 351.50
5/31/2018 10004257 EXCEL LANDSCAPE, ICN 2,357.12
5/31/2018 10004258 FERGUSON ENTERPRISES, INC. 14,061.38
5/31/2018 10004259 FRONTIER COMMUNICATIONS 54.54
5/31/2018 10004260 FSA Only/East Valley Water District 1,629.30
5/31/2018 10004261 INFOSEND, INC 13,388.96
5/31/2018 10004262 JOSE MILLAN 260.00
5/31/2018 10004263 LEGEND PUMP AND WELL 2,142.00
5/31/2018 10004264 LINCOLN NATIONAL LIFE INS CO. 2,165.93
5/31/2018 10004265 MCMASTER-CARR 118.85
5/31/2018 10004266 MILLER SPATIAL SERVICES, LLC 4,325.00
5/31/2018 10004267 MINUTEMAN PRESS OF RANCHO CUCAMONGA 2,167.51
5/31/2018 10004268 PATRICK K. MILROY 29.91
5/31/2018 10004269 PLUS 1 PERFORMANCE 19.05
5/31/2018 10004270 POWERSTRIDE BATTERY CO. 206.27
5/31/2018 10004271 PRINCIPAL FINANCIAL GROUP 8,771.71
5/31/2018 10004272 RAYMOND ROYBAL 280.79
5/31/2018 10004273 RICHARD BECERRA 1.73
5/31/2018 10004274 SITEONE LANDSCAPE SUPPLY , LLC 545.96
5/31/2018 10004275 STEVEN MC GEE 95.10
5/31/2018 10004276 VULCAN MATERIALS CO/ CALMAT CO 2,083.57
5/31/2018 10004277 WAXIE SANITARY SUPPLY 241.60
TOTAL 2,157,179.95$
PAYMENT REGISTER
MAY 1, 2018 - MAY 31, 2018 Page 8 of 8
B O AR D AG E N D A S TAF F R E P O RT
Agenda Item #4.
Meeting Date: June 27, 2018
To: G overning Board Members
F rom: G eneral Manager/C EO
Subject: S terling Natural R esource C enter (S NR C ) O utreac h Update
R E C OMME N D AT ION:
T his item is for information only, no ac tion is requested at this time.
B AC KG R OUN D / AN ALYS IS:
S inc e 2014, the Dis tric t has b een c o nsidering the c o nstruc tion of a was tewater treatment fac ility. T hroughout
this p ro cess there has been extens ive c o mmunity engagement effo rts to provid e o p p o rtunities to gather input
from stakeholders .
T he Dis tric t has been working c ooperatively with S an Bernard ino Valley Munic ip al Water District. T his effort
has had a c ustomized outreac h program which was c onsistent with both agency's brand.
O n June 20, 2018, the S an Bernardino C o unty Lo cal Agenc y F ormatio n C ommission (LAF C O ) unanimous ly
approved the activatio n of the Dis tric t's was tewater treatment authority. T his ac tio n is resulintg in the transition
of respons ibility for this projec t to Eas t Valley Water District.
With this trans ition, an up d ated o utreach effo rt has b een develo p ed to c eleb rate the p ro ject progres s and
educ ate the pub lic on was tewater treatment technology. Muc h like the "Northbound Train" theme us ed to
celebrate the new headquarters fac ility, the District is comparing the c o llective efforts and up c oming s uc cesses
of the S terling Natural R esource C enter thro ugh a mo untain climbing theme o f the "S terling Expedition:
R eaching S ummits ". T his effort will rec o gnize the miles tones and informatio nal o p p o rtunities during the
S NR C c onstruc tion over the next three years .
AG E N C Y G O ALS AN D O B J E C T IVE S :
G oal and O bjectives I I - Maintain a C ommitment to S ustainability, Transparency, and Acc ountability
b) Utilize Effective Communication Methods
d) P rovide Q uality Information to Enc ourage C ommunity Engagement
F IS C AL IMPAC T
T here is no fisc al impac t as s ociated with this item.
ATTAC H M EN TS:
Description Type
SN R C Outreach Update P resentation
Outreach Update
June 27, 2018
Sterling Natural Resource Center
CURRENT OUTREACH
Channel Followers
Facebook 1,852
Instagram 236
Twitter 527
2EAST VALLEY WATER DISTRICT
•Community Events
•Social Media
•Promotional Items
•Project Updates by Mail
•Press Releases for Milestones
TURNING A CORNER
“Success is the sum of small efforts, repeated day in and day out.”
-Robert Collier
CAMPAIGN THEME: “STERLING EXPEDITION: REACHING SUMMITS”
Every milestone conquered will offer its own set of challenges,
ultimately leading to the best view, the completion of SNRC.
The best views
come from the
hardest climbs.
A trek up a
mountain’s summit
requires patience,
mental strength,
resilience and time.
As the journey up
continues, our
expedition may be
delayed due to
uncontrollable
circumstances.
While every step
gets us closer to
the summit, it
doesn’t make them
easier to take.
CELEBRATING MILESTONES
CELEBRATING MILESTONES
•Major Milestones
•Significant points of progress throughout the process.
•Minor Milestones
•Smaller accomplishments to continue momentum.
•Celebrations
•Recap the path taken so far.
•The theme of the celebration will be carried throughout
each milestone.
•The final celebration to include little pieces from all the
previous celebrations.
PRESERVING HISTORY
TIME CAPSULE
•Preserve and celebrate our community’s history.
•An item or document that represents each milestone will be
placed in the time capsule.
•Approximately 20-25 milestones.
•Time capsule to be included at SNRC to be opened at a
later date.
•Short videos to preserve history.
June 27, 2018
Legislative Update
•State Workshops
•ACWA Meetings
•Discussions with Elected
2E A S T V A L L E Y W A T E R D I S T R I C T
Current Outreach
Water Tax
Service Disconnection
Affordable Water Rates
Long Term Conservation
Items of Interest
•Water Tax
−Trailer Bill
−SB 623
•Service Disconnection
−SB 998
•Conservation
−AB 1668 & SB 606
•Water Bonds
−Prop 68 (SB 5)
−Jerry Meral Bond
•Primary Election Results
3E A S T V A L L E Y W A T E R D I S T R I C T
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #6.
Meeting Date: June 27, 2018
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: C ons id er Adoptio n of F Y 2018-19 Bud get
R E C O MME N D AT IO N:
S taff rec o mmends that the Bo ard of Directo rs (Board ) ad o p t the p ro p o s ed F Y 2018-19 O p erating and C apital
Budgets and authorize the setup o f a C apital R ep lacement R es erve F und with an initial trans fer of $3,000,000
from unrestricted res erves.
B AC KGR O UN D / AN ALYS IS :
T he F Y 2018-19 O p erating and C ap ital Bud gets have been developed to c o ntinue to pro vide high quality water
d elivery and wastewater collec tion s ervic es to Dis tric t ratep ayers .
In develo ping the fis c al plan fo r next year, s taff remained foc us ed o n key is s ues . At the s ame time, staff ens ured
that exp end itures d irec tly correlate to Agenc y G oals and O bjectives. T he o p erating b udget is p res ented b y
p ro gram, each having s tated goals and objec tives fo r the up c oming fis c al year that align with Agenc y G o als , and
each ac c o mp anied b y funding reques ts to sup p o rt those o b jectives . T he C ap ital Bud get s p ecific ally identifies
eq uipment s ched uled fo r replac ement or up grad e, and projec ts fro m the C apital Imp ro vement P ro gram (C I P )
d es ignated as high p riority d ue to age and c ond ition, o r having ins ufficient capacity to meet antic ip ated gro wth.
Revenues: As dis cus s ed in the Bo ard wo rksho p o n May 16, 2018, total revenue projected fo r F Y 2018-19 is
$37,848,000, a 3% increase over revenue p rojec ted for the p rio r year. F ac tors affec ting revenue p ro jectio ns
inc lude:
C o ns ervative estimates o f water c o ns umptio n b y c usto mers
Inc reas e to Interest Inc o me d ue to p rojec ted market yield
No rate inc rease ad o p ted for F Y 2018-19
P ro jected revenues are s ummarized in the c hart below:
P ro jected revenues are s ummarized in the c hart below:
Expenses: T he District ac counts for all o p erating expenses at the p ro gram level. Eac h pro gram is evaluated o n
an annual basis to d etermine its effec tivenes s . As a res ult, s o me programs may b e red efined o r enhanc ed , in
o rd er to ensure that the pro grams are run effectively and with a high level o f acc o untab ility. F Y 2018-19 p ro gram
expens es are bud geted $28,675,000, a 6% inc reas e c o mpared to the p rio r fis c al year.
Total program expenses are pres ented by c ost type b elow:
Capital Outlay: T he C apital O utlay Budget is an effort to plan for the replac ement of vehic les and equip ment.
T he objec tive is to s tand ardize the replac ement process in o rd er to c reate a managed s ystem of p urc has ing and
fund ing c ap ital equip ment, thereby allowing the District to ac c urately p lan and bud get for future need s . T he c o s t
o f ind ep endent studies enc o mpassing lo ng-term infras truc ture planning and cos t of s ervice rate s tud ies , are als o
inc luded in C apital O utlay.
T he F Y 2018-19 C ap ital O utlay Budget totals $1,106,000 and inc ludes a c omb inatio n of equip ment purchas es ,
inves tments in technolo gy, and planning s tudies as s ummarized in the tab le below:
P roposed Capital Outlay Amount
Vehicles $ 150,000
C omputer / P ho ne S ys tem Up grad es 133,000
P lanning S tudies 270,000
Ac q uis ition of Water C o mp any S hares 250,000
O ffice F urniture & Equip ment 20,000
Water Tank Mixers 161,000
Upgrad e S erver R m F ire S up p ression 40,000
Upgrad e HVAC at Various P lants 40,000
S ewer Lateral S nake / Lo cato r 12,000
Drone 30,000
Total C apital Outlay $ 1,106,000
Capital Improvement P rogram: T his year ’s propos ed C ap ital Imp ro vement P rogram bud get to tals
$19,510,000, and foc us es on multip le key is s ues inc lud ing water quality, s ys tem maintenanc e, and water sup p ly
p ro vided by the p ro posed S terling Natural R esourc e C enter (S NR C ). T he C I P budget is fully funded utilizing
$3,605,000 fro m o p erating revenue, $500,000 from d evelo p er fees , $15,000,000 fro m G rants and Lo ans , and
$405,000 fro m unres tric ted (enc umb ered ) res erves.
A s ummary o f the C apital Imp ro vement P rogram b udget for 2018-19, by projec t type, is s hown in the fo llo wing
table:
Capital Improvement P rojects Amount
AMI Meter R ep lac ement P rogram $ 1,000,000
New S torage R es ervoir 500,000
New Transmission Main 1,100,000
P lant 134 S ite Imp rovements 150,000
P lant 134 P roc es s I mprovements 150,000
P lant 134 Memb rane R eplac ement 405,000
P lant 101 Hyd ro Tank R ehabilitatio n 350,000
Water Main R ep lac ements 200,000
Was tewater Main R ehab ilitatio n 430,000
G eneral F ac ilities R ehab / R elocatio n 225,000
S NR C Water R ec yc ling P lant 15,000,000
Total C IP Expenditures $ 19,510,000
T he Mid -year bud get review c o nd uc ted in F ebruary o f each year will allo w the Dis tric t to measure ac tual revenue
agains t revenue projectio ns and determine whether exc ess revenue, if any, are s ufficient to fund additio nal
p ro jects .
Debt S ervice: T he Dis tric t will pay debt s ervic e o n s ix debt ins truments in F Y 2018-19. Both water and
wastewater revenues are p led ged as s ec urity fo r revenue b o nd s , while only water revenues are pledged for
rep ayment o f exis ting lo ans. A preliminary c alculation bas ed o n b udget numb ers has resulted in F Y 2018-19 d eb t
s ervic e c overage o f 283%, well in exc es s of the 120% required by b o nd d o cuments.
Deb t s ervice p ayments sc heduled fo r F Y 2018-19 are s ho wn in the following table:
Debt Issue
Interest
Rate
F Y 2018-19
Debt S ervice
2010 R evenue Bo nds 3.95%$ 2,577,000
2013 R evenue Bo nds 4.52%585,000
DW R Lo an – Treatment P lant 0.00%244,000
DW R Lo an – As s essment Dis tricts 0.00%19,000
US Bank Loan 2.38%455,000
S B VMW D Lo an 0.78%478,000
Total $ 4,358,000
Capital Replacement Reserve F und: S taff is req ues ting authorization to es tablis h a C ap ital R ep lacement
R es erve with an initial trans fer o f $3 million fro m water fund unres tric ted res erves (or Net P os ition). T he C ap ital
R ep lacement R eserve would be us ed to financ e replacement p ro jec ts in the Dis tric t’s C ap ital Impro vement P lan
and large purchas es o f replac ement equip ment. Ac cordingly, the propos ed F Y 2018-19 C ap ital Budget inc ludes
the us e of these fund s to p ro cure and ins tall rep lacement treatment membranes at P lant 134 fo r $405,000.
P rio r to a trans fer, the unrestricted res erve b alanc e is p ro jec ted to be $11.3 millio n at June 30, 2018. T he
Dis tric t’s reserve po licy es tab lished a minimum unres tricted res erve target at 90 d ays o f o p erating exp enses, or
$7.2 millio n, therefore, a transfer of $3 million to the R ep lacement R es erve wo uld leave unres tric ted reserves at a
s uffic ient fund ing level o f $8.3 million.
Conclusion: S taff has ded icated a s ignificant amount of time to the careful evaluation of revenue and p ro gram
expend itures, to develo p a bud get that will p rovid e s uffic ient funding to meet the needs of the community,
credito rs , and o ther stakeho ld ers. T hrougho ut the coming year, s taff will c lo s ely mo nito r revenues vers us
p ro gram spend ing, and propos e adjus tments as nec es s ary to ens ure the Dis tric t’s fisc al s ustainability.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by departments and the C o mmunity Advisory C ommis s io n.
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
F IS C AL IMPAC T
T he F Y 2018-19 O perating Bud get is balanc ed with a projec ted c ontrib utio n of $104,000 to res erves . T he
C apital Bud get is fully fund ed as presented.
ATTACH M E N TS:
Description Type
FY 20 21 8-19 Draft Budget P resentation P resentation
FY 20 18 -19 Draft Budget Backup Material
FY 2018-19 OPERATING &
CAPITAL BUDGETS June 27, 2018
DISTRICT-WIDE GOALS
Assess the District’s ability to
respond to an increase in
development activity and
implement action items as
identified
Address challenges and
opportunities related to North
Fork Water Company
Develop a 5-year work
program for Board
consideration
Create a financial plan to
reduce long-term
pension liabilities
Research the requirements
and procedures of creating a
non-profit foundation
for community
enhancement efforts
Complete the necessary steps
to continue advancement of
the SNRC
2
FINANCIALS
4
DISTRICT-WIDE REVENUES
Water Sales
$15,100,000
Meter Charges
$8,960,000
Wastewater
Collection
$4,630,000
Wastewater
Treatment
$8,233,000
Other
$925,000
Water Sales Meter Charges Wastewater Collection Wastewater Treatment Other
FISCAL YEAR 2018-19
TOTAL REVENUES
$37,848,000
________________________
REVENUE
CONSIDERATIONS
•No Rate Increases
•Incorporated Historical Water
Consumption Usage
•Increased Interest Income to Reflect
Projected Market Returns
5
DISTRICT-WIDE EXPENSES FISCAL YEAR 2018-19
TOTAL EXPENSES
$37,848,000
________________________
EXPENSE
CONSIDERATIONS
•Enhanced Capital Improvement Program
•Labor & Benefits
Employment
Services
$9,538,000
Water Cost
$1,067,000
Materials /
Contract Services
$5,656,000 Other Operating
$2,154,000
Wastewater
Treatment
$8,233,000
Power Cost
$1,820,000
Professional
Development
$207,000
Debt Service
$4,358,000
Capital
Expenditures
$4,711,000
Reserves
$104,000
Program
$16,507,000
Debt Service
$4,046,000
Reserve
Contribution
$74,000
Capital
$4,106,000
EXPENDITURES / OTHER USES
6
WATER FUND
Water Sales
$15,100,000
Meter Charges
$8,960,000
Other Charges
$673,000
SOURCE OF REVENUE
FISCAL YEAR 2018-19
WATER BUDGET
$24,733,000
____________________
BUDGET HIGHLIGHTS
•Groundwater Council
•AMI
•Plant 134
Other
Program
$3,935,000
Wastewater
Treatment
$8,233,000
Debt Service
$312,000
Reserve Contribution
$30,000
Capital
$605,000
EXPENDITURES / OTHER USES
7
WASTEWATER FUND
FISCAL YEAR 2018-19
WASTEWATER BUDGET
$13,115,000
____________________
BUDGET HIGHLIGHTS
•Sterling Natural Resource Center
•Public Outreach
Wastewater
Collection
$4,630,000
Wastewater
Treatment
$8,233,000
Other Charges
$252,000
SOURCE OF REVENUE
8
PROGRAM EXPENDITURE SUMMARY
DESCRIPTION
WATER
FUND
WASTEWATER
FUND TOTAL
Colu
mn1 PRIOR YEAR
%
INCREASE
Governing Board $ 235,900 $ 101,100 $ 337,000 $ 229,000 47%
General Administration 880,600 377,400 1,258,000 1,201,000 5%
HR/Risk Management 693,000 297,000 990,000 845,000 17%
Public Affairs 571,000 571,000 1,142,000 828,000 38%
Conservation 593,000 - 593,000 575,000 3%
Finance 792,000 339,000 1,131,000 1,182,000 -4%
Information Technology 706,300 302,700 1,009,000 963,000 5%
Customer Service 1,357,900 428,100 1,786,000 1,749,000 2%
Meter Services 283,000 - 283,000 397,000 -29%
Engineering 1,064,700 456,300 1,521,000 1,527,000 0%
9
PROGRAM EXPENDITURE SUMMARY
DESCRIPTION
WATER
FUND
WASTEWATER
FUND TOTAL
Colu
mn1 PRIOR YEAR
%
INCREASE
Water Production Administration 494,000 - 494,000 469,000 5%
Source of Supply 2,791,000 - 2,791,000 2,654,000 5%
Pumps & Boosters 727,000 - 727,000 726,000 0%
Transmission & Distribution 366,000 - 366,000 223,000 64%
Water Treatment 848,000 - 848,000 890,000 -5%
Water Quality 434,000 - 434,000 410,000 6%
Water Maintenance 2,204,000 - 2,204,000 2,021,000 9%
Maintenance Administration 310,500 34,500 345,000 220,000 57%
Wastewater Maintenance - 763,000 763,000 693,000 10%
Wastewater Treatment - 8,233,000 8,233,000 7,900,000 4%
Facilities Maintenance 742,000 219,000 961,000 776,000 24%
Fleet Maintenance 413,100 45,900 459,000 516,000 -11%
Total $16,507,000 $ 12,168,000 $28,675,000 $26,994,000 6%
2010 Bonds
$2,577,000
2013 Bonds
$585,000
SRF Loans
$263,000
US Bank Loan
$455,000
SBVMWD
Loan
$478,000
FY 2018 -19 PAYMENTS -$4,358,000
10
DEBT SERVICE
Debt Proceeds Used For
Plant 134 Treatment
Upgrade
Plant 134 Hydro Electric
Plant
Administration/ Operations
Facility
Honeywell Energy Projects
4 Million Gallon
Underground Tank
11
OPERATING BUDGET SUMMARY
DESCRIPTION WATER FUND WASTEWATER FUND TOTAL
Revenue
Sales & Services $ 24,060,000 $ 12,863,000 $ 36,923,000
Other Charges 473,000 192,000 665,000
Interest & Miscellaneous Revenue 200,000 60,000 260,000
Total Revenue $ 24,733,000 $ 13,115,000 $ 37,848,000
Expenditures
Program Expenses $ 16,507,000 $ 12,168,000 $ 28,675,000
Debt Service 4,046,000 312,000 4,358,000
Capital Expenditures 4,106,000 605,000 4,711,000
Reserve Contributions 74,000 30,000 104,000
Total Expenditures $ 24,733,000 $ 13,115,000 $ 37,848,000
CAPITAL BUDGET
13
CAPITAL OUTLAY
One-Time Purchases
•Equipment
•Machinery
•Furniture
•Fixtures
•Software
•Vehicles
DESCRIPTION AMOUNT
North Fork Water Company Shares $ 250,000
SCADA Master Plan 150,000
Water/Wastewater Rate Studies 120,000
Hardware & Software Upgrades 133,000
Drone 30,000
Filing Systems 20,000
Fire Suppression - Data Center 40,000
Sewer Lateral Snake & Locator 12,000
Chlorine Analyzers / Tank Mixers 161,000
HVAC Upgrades - Plants 24, 99, 108, 129 40,000
4 Service Trucks 150,000
Total Capital Outlay Costs $ 1,106,000
14
CAPITAL IMPROVEMENT PROJECTS
•Minimum Useful Life of 2 Years
•Value ≥ $5,000
DESCRIPTION AMOUNT
AMI Meter Replacement Program $ 1,000,000
Water Storage 850,000
Treatment Plant Modifications / Replacements 705,000
Water / Wastewater Pipelines 1,730,000
Facilities Relocations/ Rehabilitations 225,000
SNRC Water Recycling Plant 15,000,000
Total Project Costs $ 19,510,000
Funded by Current Operating Revenue 3,605,000
Funded by Reserves 405,000
Funded by Developer Fees 500,000
Funded by SWRCB Loan 15,000,000
Total Funding $ 19,510,000
15
CAPITAL BUDGET FUNDING SUMMARY
DESCRIPTION WATER FUND WASTEWATER FUND TOTAL
Capital Outlay $ 931,000 $ 175,000 $ 1,106,000
Capital Improvement Program 4,080,000 15,430,000 19,510,000
Total Expenditures 5,011,000 15,605,000 20,616,000
Operating Revenue 4,106,000 605,000 4,711,000
Reserves 405,000 - 405,000
Developer Fees 500,000 - 500,000
SRF Loan Funding - 15,000,000 15,000,000
Total Sources $ 5,011,000 $ 15,605,000 $ 20,616,000
AUTHORIZED POSITIONS
AUTHORIZED POSITIONS
•Total Full-Time Positions: 68
•Part-Time Temporary Positions: 2
•Requested Positions
•Field Service Worker I
•Facilities Maintenance Worker
Program-Based Budgeting
Increases Accountability
and Transparency
17
BUDGETdraft
HIGHLAND, CALIFORNIA
fiscal year 2018-19
Contents
TRANSMITTAL LETTER .............................................1
FY 2018-19 in Review ..............................................................9
District Management .............................................................10
INTRODUCTION .......................................................11
Budget Guide ...........................................................................13
Statistical/Supplemental Information ................................16
Organizational Structure ......................................................19
District Vision..........................................................................20
FINANCIAL SUMMARY ..........................................23
Financial Policies ...................................................................25
Budget Process .....................................................................26
Current & Proposed Budget Cycle Calendar ...........28
Basis of Budgeting ................................................................29
Fund Structure .......................................................................29
Fund/Program Relationship ..................................................31
Budget Summary ...................................................................32
Revenue Summary .................................................................33
Expenditure Summary ..........................................................39
Outstanding Debt ..................................................................46
Unrestricted Net Position ....................................................49
Long Range Financial Plan ..................................................51
CONSOLIDATED FINANCIAL SCHEDULES .......55
Consolidated Financial Summary ......................................57
Water Fund ..............................................................................60
Wastewater Fund ...................................................................73
PROGRAM SUMMARIES ........................................83
Program Descriptions ..........................................................85
Position Summary Schedule ..............................................86
Governing Board ...................................................................89
General Administration ........................................................95
Human Resources .................................................................101
Public Affairs ..........................................................................107
Conservation ..........................................................................113
Finance & Accounting ..........................................................119
Information Technology ......................................................125
Customer Service ..................................................................131
Meter Service ........................................................................137
Engineering ............................................................................143
Water Production ..................................................................149
Water Treatment ...................................................................157
Water Quality .........................................................................163
Water Maintenance ..............................................................169
Wastewater Maintenance ............................................175
Facilities Maintenance ...................................................181
Fleet Maintenance ..........................................................187
CAPITAL BUDGET .................................................193
Capital Expenditures .....................................................195
Capital Budget ................................................................197
Capital Improvement Projects....................................203
Accomplishments ...........................................................233
GLOSSARY .............................................................237
Chart of Accounts .........................................................243
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Transmittal
Letter
BLUE AGAVE
Agave Tequilina
The blue agave is native to the states of Jalisco, Colima,
Nayarit and Aguascalientes in Mexico. The plant favors
altitudes of more than 5,000 ft and grows in rich and
sandy soils. It grows into a large succulent, with spiky
fleshy leaves, that can reach over 7 ft in height.
FISCAL YEAR BUDGET 2018-2019 3
TRANSMITTAL LETTER
This section will be
imported after adoption
10 EAST VALLEY WATER DISTRICT
SUMMARY
East Valley Water District has set out to be a world class organization that provides maximum benefits to the
community. This high standard requires innovation at all levels of operation paired with measurable results.
These efforts continue to result in outstanding projects and programs that have been recognized by professional
organizations and publications. FY 2018-19 will continue to focus on making investments in the community.
On behalf of the District, I would like to extend my appreciation to everyone that contributed to the development
of this document.
Respectfully submitted,
John Mura
General Manager/CEO
Chairman of the Board
CHRIS CARRILLO
Vice Chairman
DAVID E. SMITH
Governing Board Member
JAMES MORALES, JR.
Governing Board Member
RONALD L. COATS
Governing Board Member
PHILLIP R. GOODRICH
district management
governing board of directors
Chief Financial Officer
BRIAN TOMPKINS
Director ofEngineering & Operations
JEFF NOELTE
District Clerk
JUSTINE HENDRICKSEN
Human Resources/Risk & Safety Manager
KERRIE BRYAN
Director of Strategic Servies
KELLY MALLOY
Operations Manager
PATRICK MILROY
Information Technology Manager
ROBERT PENG
IN
T
R
O
D
U
C
T
I
O
N
CARPET ROSE
Rosa x ‘Flower Carpet Red’
Recognized for its large bushes that can grow 4-10 feet
tall, the Rosa x ‘Flower Carpet Red’ produce clusters of
flowers several times a year and is both disease resistant
and drought tolerant.
Introduction
FISCAL YEAR BUDGET 2018-2019 13
Budget Guide
The budget document is the District’s annual financial plan prepared by District Management and approved by the Governing Board.
The financial plan serves as a policy document,
operations guide for programs, and as means
of transparent communication. The intended
audience of the budget document is citizens, local
businesses, creditors, governmental agencies, and
other stakeholders.
BUDGET DOCUMENT SECTIONS
The budget document consists of 8 sections
including:
Transmittal Letter
This section includes the District Officials, General
Manager/CEO’s Budget Transmittal Letter, Strategic
Goals and Strategies, Short-Term Organization-Wide
Factors, and Priorities and Issues.
Introduction
The Introduction section includes the Budget Guide,
Statistical/Supplemental Information, Organizational
Structure, and District Vision.
Financial Summary
This section presents an in-depth District-Wide
overview of the FY 2018-19 Budget.
Consolidated Financial Schedules
This section is a comprehensive summary of the
District’s Operating Budget presented for the District
as a whole, and then for each of the District "Funds,"
Program Summaries
This section provides comprehensive information for
each functional program within the District including
their operational budget. The FY 2018-19 Budget is
organized into the following summary programs:
• Governing Board
• General Administration
INTRODUCTION
Annual financial plan, policy document and operations guide for transparent communication
The District maintains a drought-tolerant demonstration garden.
Plants from the garden are highlited throughtout this document.
14 EAST VALLEY WATER DISTRICT
DISTINGUISHED BUDGET AWARD
The Government Finance Officers Association
of the United States and Canada (GFOA)
presented a Distinguished Budget Presentation
Award to East Valley Water District, California for
its annual budget for the fiscal year beginning
July 1, 2017. In order to receive this award, a
governmental unit must publish a budget
document that meets program criteria as a
policy document, as an operations guide, as a
financial plan, and as a communication device.
This award is valid for a period of one year only.
We believe our current budget continues to
conform to program requirements, and we are
submitting it to GFOA to determine its eligibility
for another award.
• Human Resources
• Public Affairs
• Conservation
• Finance and Accounting
• Information Technology
• Customer Service
• Meter Services
• Engineering
• Water Production
• Water Treatment
• Water Quality
• Water Maintenance
• Wastewater Maintenance
• Facilities Maintenance
• Fleet Maintenance
Each program section includes:
• Program Personnel: This section is the
authorized personnel allocated to each program
with a program organization chart.
• Program Structure: This chart displays the
reporting chain for program personnel.
• Function: This section includes a basic
description of the responsibilities of each
program.
• Goals & Objectives: This section identifies
specific goals and objectives for FY 2018-19.
• Accomplishments: This section includes
highlights from FY 2017-18.
• Significant Changes: This section identifies
causes of significant changes to program
funding.
• Levels of Service: This section links key
performance indicators to the District’s Goals &
Objectives.
• Key Performance Indicators: These tables
present measures that help the District define
and evaluate a program’s performance.
• Program Budget Detail: This section is a
breakdown of the program expenditures by
category or line item.
14 EAST VALLEY WATER DISTRICT
FISCAL YEAR BUDGET 2018-2019 15
Capital Budget
This section presents the Capital Outlay
expenditures and Capital Improvement Projects for
the FY 2018-19 Budget.
Glossary
This section provides definitions for general terms
and the Chart of Accounts used throughout the
budget document.
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
FY 2016-17 Actual
Actual financial information for FY 2016-17 as
reported in the Comprehensive Annual Financial
Report. The actual financial information is reported
in the budget document on a budgetary basis.
FY 2017-18 Budget
The FY 2017-18 Budget was adopted by the
Governing Board on June 28, 2017 and may also
include any adjustments approved by the Governing
Board at the Mid-Year Budget Review.
FY 2017-18 Projected
The FY 2017-18 Projected column reflects the
FY 2017-18 Budget in addition to any budget
amendments approved by the Governing Board
during the fiscal year. The FY 2017-18 Projected
column is also adjusted to reflect management’s
estimate of what revenues and expenditures will be
at the end of the fiscal year.
FY 2018-19 Budgeted
This column initially reflects the FY 2018-19 Proposed
Budget submitted by the General Manager/CEO.
After the Governing Board reviews and approves
the FY 2018-19 Budget, the information in the FY
2018-19 column changes, if necessary, to reflect the
Board’s actions.
Amount Changed / % Change
These columns provide the amount changed/
percent change from the previous year’s budget to
the newly proposed budget.
Three years of financial information are
presented to facilitate user analysis.
BUDGET FINANCIAL INFORMATION
East Valley Water District operates on a fiscal year, or budget time period, that begins on July 1 and ends June
30. The columns typically presented are:
16 EAST VALLEY WATER DISTRICT
1%Imported fromNorthern California(Surface Water)
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Statistical/Supplemental InformationEVWD provides water and wastewater services to residents within its 30.1 square mile area to over 102,000 people within the cities of Highland and San Bernardino, portions of unincorporated County of San Bernardino, the San Manuel Band of Mission Indians, and Patton State Hospital.
The District was formed through a local election of mostly citrus grove operators, to have water service provided
by a public agency. EVWD is located in the foothills of the San Bernardino Mountains, 65 miles east of Los
Angeles in the County of San Bernardino.
HIGHLAND
SAN BERNARDINO
SEVEN OAKS DAM
WATER SOURCES
With a service area just over 30 square-miles,
the District has three sources for water, the
Santa Ana River, the Bunker Hill Groundwater
Basin, and the State Water Project. The Santa
Ana River (SAR) starts with natural springs
and snow melt high in the San Bernardino
Mountains. Groundwater is drawn from the
Bunker Hill Basin, a natural underground
storage area made up of soil, sand, and
gravel. A small portion of the District’s water
is imported from Northern California through
the State Water Project. EVWD has access to
this water through Valley District.82%Bunker Hill Basin(Groundwater)
17%Santa Ana River(Surface Water)
FISCAL YEAR BUDGET 2018-2019 17
WASTEWATER
COLLECTION & TREATMENT
The District is responsible for the collection and
conveyance of wastewater within the service
area. Currently, all wastewater is sent to the San
Bernardino Municipal Water Department facilities,
where it is treated in accordance with a Joint
Powers Agreement. In order to create a new
source of supply, EVWD is preparing to construct
the Sterling Natural Resource Center facility in
the City of Highland that will treat up to 10 million
gallons of wastewater daily and recharge it into
the Bunker Hill groundwater basin. This project will
result in hundreds of millions of gallons of water
stored for use in dry years. The project will provide
the region with the opportunity to produce a new
supply of recycled water for beneficial reuse higher
in the Santa Ana River watershed. This project
will also provide an opportunity for potential new
and/or enhanced riparian and aquatic habitats
in City Creek. Once construction on the SNRC is
completed, EVWD will be responsible for treating
the wastewater created within its service area.
POPULATION GROWTH
Population growth projections vary within East
Valley Water District’s service area due a number
of proposed developments with unspecified
timing for completion. Land use agencies have
incorporated approximately 5,000 new housing
and business units within General Plan documents,
with approximately 200 units under construction in
FY 2018-19.
Average Household Income
CLIMATE
The climate in Highland and San Bernardino varies
throughout the year, but overall is considered arid.
On average, there are 283 days of sunshine per year.
Temperatures average 94 degrees in the summer
and 42 degrees during the winter. This area typically
averages 13 inches of precipitation annually, mostly
during the months of January through March.
GOVERNMENT
East Valley Water District is a California Special
District established in 1954. The District is governed
by a five-member Governing Board elected by
voters at-large to staggered four-year terms. The
Governing Board represents the public’s interest
as policy makers with regards to rate for service,
policies, ordinances, and budget adoption.
Appointed by the Governing Board, the General
Manager/CEO is responsible for overseeing daily
operations and managing staff resources.
East Valley Water District is a rate-based organization
that receives no tax-related revenue and operates
in accordance with Division 12 of the California
Water Code.
East Valley Water District’s service area includes
the city of Highland, San Manuel Band of Mission
Indians, Patton State Hospital, and portions of both
the city and county of San Bernardino. Additionally,
the District is within the Sphere of Influence of
the Inland Valley Development Authority which
oversees the reuse of the former Norton Air Force
Base.
EDUCATION
Residents within East Valley Water District’s service
area have access to award winning K-12 schools
through the Redlands Unified School District (RUSD)
and San Bernardino City Unified School District
(SBCUSD). Higher education institutions located
near East Valley Water District’s service area
include: California State University, San Bernardino;
California Baptist University; Loma Linda University;
University of California at Riverside; and University
of Redlands. Community college within the region
include: Crafton Hills College; Riverside City
College; and San Bernardino Valley College.
2016-17 Graduation Rates
90% from RUSD
85% from SBCUSD
$54,117City ofHighland
$38,213City of SanBernardino
$54,496County of SanBernardino
$47,016EVWD
18 EAST VALLEY WATER DISTRICT
HOSPITAL & MEDICAL FACILITIES
Hospital and medical facilities located in or near
the East Valley Water District service area include
Arrowhead Regional Medical Center, Loma Linda
University Medical Center, Kaiser Foundation
Hospital, Redlands Community Hospital, Community
Hospital of San Bernardino, J. Pettis Veteran’s
Administration Hospital, and St. Bernardine Medical
Center. Additionally there are a number of urgent
care and outpatient facilities located throughout the
region.
TRANSPORTATION
Public transportation is available within the East
Valley Water District service area through OmniTrans.
With a variety of routes, OmniTrans provides busing
services throughout the San Bernardino Valley,
including cities of Highland and San Bernardino.
Community members have access to the Metrolink
commuter rail service, which provides long distance
transportation to commuters from the San Bernardino
area to major center of employment including Los
Angeles and Orange County.
Interstate 210 and both State Route 18 and 330
traverse through the District’s boundaries. These
roadways provide access to major transportation
corridors including Interstates 215, 15, and 10; and
State Routes 18, 38, 60, and 91.
PUBLIC SAFETY
East Valley Water District serves members of
the community within the cities of Highland and
San Bernardino, unincorporated County of San
Bernardino and San Manuel Band of Mission
Indians. Within these communities law enforcement
is provided by the San Bernardino County Sheriff’s
Department and the City of San Bernardino Police
Department. Fire protection services are provided
by the California Department of Forestry and Fire
and Protection (CalFire), San Bernardino County Fire
Department, and the San Manuel Fire Department.
MAJOR EMPLOYERS
Major employment industries within the cities of
Highland and San Bernardino include schools,
mental health services, public administration, rail,
health care, public safety, casinos, transportation,
and construction.
The District serves a
population of 103,000 214 Miles of
Sewer Main
300 Miles of
Water Main
268 Leaks
Repaired
450 Fire
Hydrants
Flushed
Annually
3,300
Water
Samples
Collected
Annually
15,000,000 average
Gallons of Water Produced Daily
28,977,000
Gallons of Potable Water Stored
6,000,000
Gallons of Sewage Conveyed Daily
700
Valves
Exercised
16
Active
Ground
Water
Wells
Established
Square MileService Area
195430.1
15,700 Manual &7,300 AMI Automatic
Meters Read Monthly
DISTRICT SPOTLIGHT
FISCAL YEAR BUDGET 2018-2019 19
Organizational Structure
Ratepayers
Governing Board
Engineering
General Manager/
CEO
Chief
Financial Officer
Information
Technology
Customer
ServiceOperations
Manager
Water
Maintenance
Meter
Services
Wastewater
Maintenance
Water
Production
Facilities
Maintenance
Water
Treatment
Fleet
Maintenance
Water
Quality
Director of
Engineering &
Operations
General
Administration
Human
Resources
Public
Affairs
Legal Counsel
Finance
Conservation
OPERATIONS
PERSON/POSITION
PROGRAM
FTE: 3
FTE: 1
FTE: 4 FTE: 5
EO: 5
FTE: 5
FTE: 3
FTE: 7
FTE: 2
FTE: 2
FTE: 15
FTE: 6 FTE: 4
FTE: 2 FTE: 2
FTE: 2 FTE: 1
FTE: FULL TIME EMPLOYEES
EO: ELECTED OFFICIALS
20 EAST VALLEY WATER DISTRICT
DISTRICT VISION
In April 2015, the Governing Board adopted a new District Vision and Core Values to replace the existing Mission
Statement. Additionally, on January 10,2018, the District updated and adopted ambitious Agency Goals and
Objectives to further enhance the effort set forth in the 2012 Strategic Initiatives.
East Valley Water District is a performance based agency. In order to ensure consistent decision-making throughout
the organization, the Governing Board adopted the updated District Vision. By setting clear expectations, all
staff members are encouraged to be active participants in operations while looking for opportunities to make a
positive impact on the community.
LEADERSHIP
Motivating a group of people
to act towards achieving a
common goal or destination.
PARTNERSHIP
Developing relationships
between a wide range of
groups and individuals through
collaboration and shared
responsibility.
STEWARDSHIP
Embracing the responsibility
of enhancing and protecting
resources considered worth
caring for and preserving.
core values
&Enhance Preserve
THE QUALITY OF LIFE
FOR OUR Community
THROUGH INNOVATIVE LEADERSHIP
&World Class
PUBLIC SERVICE
FISCAL YEAR BUDGET 2018-2019 21
AGENCY GOALS & OBJECTIVES
I. Implement Effective Solutions Through Visionary Leadership
A. Identify Opportunities to Optimize Natural Resources
B. Maximize Internal Capabilities through Ongoing Professional Development
C. Strengthen Regional, State and National Partnership
D. Encourage Performance Based Results through Staff Empowerment
II. Maintain A Commitment to Sustainability, Transparency, and Accountability
A. Practice Transparent and Accountable Fiscal Management
B. Utilize Effective Communication Methods
C. Pursue Alternative Funding Sources
D. Provide Quality Information to Encourage Community Engagement
III. Deliver Public Service With Purpose While Embracing Continuous Growth
A. Advance Emergency Preparedness Efforts
B. Strive to Provide World Class Customer Relations
C. Promote a Positive Organizational Culture
D. Embrace an Environment of Active Learning and Knowledge Sharing
IV. Promote Planning, Maintenance and Preservation of District Resources
A. Develop Projects and Programs to Ensure Safe and Reliable Services
B. Enhance Planning Efforts that Respond to Future Demands
C. Dedicate Efforts Toward System Maintenance and Modernization
D. Enable Fact-Based Decision Making Through State-of-the-Art Data Management
To maintain momentum and encourage continued growth, the
District adopted these foundational principles.
22 EAST VALLEY WATER DISTRICT
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FI
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GOLDEN SEDUM
Sedum adolphii
Drought tolerant, Sedum Adolphii is a colorful succulent
with golden-apricot hue foliage. Depending on the
season and sun exposure, leaf tips take on an orange-red
color.
Financial Summary
FISCAL YEAR BUDGET 2018-2019 25
An in-depth District-wide overview
of the FY 2017-18 budget.
Financial Policies
The East Valley Water District financial management policies provide a basic framework for the overall fiscal management of the District.
The policies represent a foundation for addressing
changing circumstances and conditions, and to assist
in the decision-making process. Financial policies
represent guidelines for evaluating both current
activities and proposals for future programs. They
also reflect long-standing principles and practices,
which have enabled the District to maintain its
financial stability. Policies are reviewed annually to
ensure the guidelines represent a realistic, current
framework for policy decisions.
BALANCED BUDGET
East Valley Water District shall prepare an itemized
budget for each fund and each program within
those funds. The budgets will be balanced, with
current revenues and use of reserves equal to or
greater than current expenditures/expenses using
the following strategies: improve productivity; raise
fees to offset costs of providing services and/or use
reserves if available.
INVESTMENT POLICY
The District’s Investment Policy applies to the
investment of short-term operating funds of the
District in excess of those funds required to meet
current District expenditures. District policy requires
adherence to California Government Code sections
5921 and 53601 regarding allowable investments.
The policy also includes guidelines on Pooling of
Funds, Safety, Liquidity, Yield, Prudence, Ethical
Standards, Risk, Diversification, and Reporting.
RESERVE POLICY
The District recognizes that fiscal responsibility
requires anticipating, and preparing for, unforeseen
events, in addition to ensuring sufficient funding
is available for current operating, capital, and
debt service needs. To that end, the District has
adopted a Designated Funds (Reserve) Policy as
part of prudent financial planning and to ensure
sufficient funding for current and future needs.
The Designated Funds Policy has established the
following reserves and reserve target levels:
• Operating Reserves – maintain 90 days of
District’s budgeted total operating expenses;
• Rate Stabilization Reserves – maintain 45 days
of District’s budgeted total operating expenses;
An in-depth District-wide overview
of the FY 2017-18 budget.
FINANCIAL SUMMARY
An in-depth District-wide overview of the FY 2018-19 budget.
26 EAST VALLEY WATER DISTRICT
• Capital Replacement Reserves – minimum of
100 percent of depreciation expense for the
preceding year;
• Emergency Reserves – the target for this reserve
is 2 percent of the total value of Plant and
Equipment.
DEBT POLICY
The District has adopted a policy regarding the
utilization of debt. Standards established in this
policy require:
• An equitable allocation of capital costs/charges
between current and future system users;
• Minimum rate volatility.
In addition, the District confines long-term borrowing
to capital improvement projects that cannot be
financed from current revenues. When the District
finances capital projects by issuing bonds, it will
pay back the bonds within a period not to exceed
the estimated useful life of the asset. The District
maintains good communication with bond rating
agencies regarding financial condition and will follow
a policy of full disclosure on every financial report.
The District has no legal debt limits.
Budget ProcessThe budget reflects direction from the Governing Board as established by the District Vision and communicated to District staff through various meetings and workshops.
The purpose of this budget document is to
communicate the District’s financial priorities with
citizens, local businesses, creditors, rating agencies,
other local agencies and stakeholders, and District
staff. The FY 2018-19 Budget represents guidelines
established to address the District’s short-term and
long-term goals and objectives. This document also
demonstrates the District’s ability to use financial
resources for completing critical capital projects for
current and future customers as well as the District’s
commitment to meet its financial obligations. Staff is
confident that the financial framework outlined in the
FY 2018-19 Budget will allow the District to deliver
reliable, high-quality water and wastewater services
to its customers in a prudent and sustainable manner.
Each year, administrative and operational program
managers establish goals and objectives in support
of the District’s strategic initiatives and which, upon
adoption by the Governing Board, provide clear
direction to staff regarding District-wide priorities.
Progress is measured throughout the fiscal year and
reported to the Governing Board on a quarterly basis.
Moreover, in developing the budget, staff utilized the
District Vision for prioritizing District resources for
operational and capital activities.
STAKEHOLDER INPUT
The District has established a Community Advisory
Commission (CAC) which meets regularly at publicly
noticed meetings, to discuss significant affairs of the
District, including development of the annual budget.
Members of the CAC are civic minded community
leaders who donate their time to provide input to staff
on agenda items. The District Board also conducts
a series of public workshops to discuss important
milestones in the development of the annual budget.
Public comment is welcomed and encouraged
at these workshops.
DISTRICT VISION
To help ensure consistent purpose, East Valley Water
District has adopted a comprehensive statement that
serves as a guide for the decision- making process
throughout the organization
DEVELOP DISTRICT GOALS
AND OBJECTIVES
The District is developing a Five-Year work plan to
establish a series of long-term objectives that will link
management and staff work efforts to the District’s
Strategic Plan. The Five-Year plan will be presented
to the governing Board for consideration at a regular
Board meeting during fiscal year 2018-19.
Adoption of a Five-Year plan will allow staff to establish
program goals that take more than single fiscal year to
accomplish, yet still relate to specific, organizational
objectives. With each annual budget, incremental
steps in the Five-Year plan can be adopted as current
year District goals and objectives. Currently, annual
District goals and objectives are tied to the strategic
plan, and adopted as part of the General Manager /
CEO’s annual performance evaluation.
FISCAL YEAR BUDGET 2018-2019 27
DEVELOP PROGRAM
GOALS AND OBJECTIVES
Each program manager is tasked with developing
achievable and measurable goals and objectives
to be implemented in a single fiscal year. This
endeavor clearly identifies the planned efforts
of the program for the given period, links the
program’s efforts to the broader District goals, and
allows program employees to propose / establish
individual goals that support the District’s long-term
goals and vision.
ESTABLISH KEY PERFORMANCE
INDICATORS & ESTIMATE COSTS
To assess the organization’s productivity and
effectiveness, unique key performance indicators
are utilized as a quantitative measure. Cost estimates
reflect the anticipated expenses for accomplishing
each program’s day-to-day operational tasks,
special projects and overall program goals.
ADOPT BUDGET
Once the budget document has been prepared,
including revenue and expense projections, the
East Valley Water District Governing Board adopts
a final budget prior to June 30 of each year. A
hard copy version of the final budget document is
available to the public on request, or can be viewed
in its entirety on the District website.
PROGRAM MONITORING AND
BUDGET ADJUSTMENTS
In January of each year, District management meets
to analyze revenues and expenditures to determine
whether realized revenue has exceeded revenue
projections to the extent that additional program
services or capital projects can be proposed, and
to determine whether transfers between budget
line items are necessary to ensure that budget
limitations are not exceeded.
Requests for budget adjustments are submitted by
program managers to Executive Management for
review, who then forward the requested adjustments
to Finance for incorporation into proposed budget
amendments to be presented to the Board of
Directors at a Mid-Year Budget Review in February.
When possible, adjustments have no net effect
on the original budget balance unless additional
revenue is available. However, if revenue shortfalls
or unanticipated costs are realized, and transfers
between line items cannot meet the projected
deficit, a recommendation to defer capital projects
or draw on reserves is usually required to meet the
shortfall. All proposed changes are presented to the
Governing Board at a Mid-Year Budget Review.
District Vision
Adopt Budget
Monitor
Programs & Adjust
as Necessary
Develop Program
Goals & Objectives
Establish
Performance
Indicators &
Estimate Costs
STAKEHOLDER INPUT THROUGHOUT PROCESS
28 EAST VALLEY WATER DISTRICT
CURRENT AND PROPOSED
BUDGET CYCLE CALENDAR
Date Activity
June 12, 2018 FY 2018-19 Budget Workshop
June 27, 2018 FY 2017-18 Budget Adoption
October 24, 2018 FY 2018-19 1st Quarter Budget
Review at Public Board Meeting
January 24, 2018 Budget Kick-Off Meeting with
Program Managers
February 12, 2019 Dept Goal Concepts Due to Dept
Admins for General Manager/CEO
February 13, 2019
FY 2018-19 2nd Quarter /
Mid-Year Budget Review at
Public Board Meeting
March 4, 2019
FY 2019-20 Capital Outlay and
Capital Improvement Program
Planning Meeting
March 14, 2019 FY 2019-20 All Capital
Requests Due to Finance
March 28, 2019
FY 2019-20 New Position Requests,
Program Budget Requests and
Goals & Objectives Due to Finance
April 1-4, 2019
FY 2019-20 Review Proposed
Goals & Objectives with Program
Managers & General Manager/CEO
April 17, 2019
FY 2019-20 Proposed Goals &
Objectives Workshop at Public
Board Meeting
April 24, 2019 FY 2019-20 3rd Quarter Budget
Review at Public Board Meeting
May 15, 2019 FY 2019-20 Revenue Projection
Workshop at Public Board Meeting
June 12, 2019 FY 2019-20 Budget Workshop
at Public Board Meeting
June 26, 2019 FY 2019-20 Budget Adoption
at Public Board Meeting
28 EAST VALLEY WATER DISTRICT
FISCAL YEAR BUDGET 2018-2019 29
Basis of Budgeting
The District’s financial records are kept in accordance with Generally Accepted Accounting Principles (GAAP) for governmental enterprise funds.
The District follows the GAAP requirement that enterprise funds use the full accrual basis of accounting.
However, there are exceptions where the accrual basis is not conducive to effective presentation of the
District’s budget, in which case, GAAP is not followed. Those exceptions are as follows:
• Compensated absence liabilities that are expected to be liquidated with current expendable financial
resources are accrued as earned by employees (GAAP standard) as opposed to being expended when
paid (budget procedure).
• Principal payments on Long Term Debt are applied to the outstanding liability on a GAAP basis, as opposed
to being expended on a Budget basis.
• Capital Outlay are capitalized on a GAAP basis, however, on a Budget basis, they are treated as expenditures.
• Depreciation expense is recorded on a GAAP basis but is not contemplated on the Budget basis.
• Interest expenditures are capitalized during construction on a GAAP basis, but are reported as an expense
on a Budget basis.
• Pension expense is budgeted based on employer contribution rates assigned by CalPERS. For financial
statement reporting, pension expense is recorded based on the change in the net pension liability in
accordance with GASB 68.
Fund Structure
GAAP requires that East Valley Water District account for its activities as a single, governmental enterprise fund.
The activities of enterprise funds closely resemble those of ongoing businesses in which the purpose is to
conserve and add to resources while meeting operating expenses from current revenues. Enterprise funds
account for operations that provide services on a continuous basis and, in the case of East Valley Water
District, are entirely financed by revenues derived from user charges.
RAW WATER SOURCES
WATER PRODUCTION
PLANTS
DISTRIBUTION &
STORAGE
COLLECTION &
CONVEYANCE
WATER FUND
WASTEWATER FUND
WASTEWATER
DISCHARGE
WATER RECLAMATION
FACILITIES
EVWD Operations
30 EAST VALLEY WATER DISTRICT
Though in a single Enterprise Fund, East Valley
Water District engages in two separate and distinct
business-type activities including the distributions
of potable water, and the collection of wastewater.
Accordingly, the District’s budget is organized based
on these activities, or sub-funds, hereafter referred
to as the Water Fund and the Wastewater Fund.
The Water Fund accounts for the costs of acquiring
raw water, treating the water, and then pumping and
distributing the treated water to District customers.
These operations are supported by customer
accounts and general administration functions.
The Wastewater Fund accounts for the cost
of collecting wastewater from residential and
commercial customers and then delivering the
wastewater to the City of San Bernardino Treatment
Plant.
Both Funds support a significant amount of
facilities and infrastructure. Accordingly, each
fund contributes to the maintenance, replacement
and improvement of that infrastructure. When the
issuance of debt is appropriate to fund major capital
projects, each fund has the authority to issue debt.
To support these costs each fund adopts its own
user rates, fees and charges, and has its own self-
balancing set of accounts. Budgets for each fund are
adopted to support the associated capital, and debt
service costs, to make reasonable contributions
to reserves, and to pay for an allocated portion of
operating and maintenance program expenses.
Additional detail about the activities and
budgets of each fund are included at the
Water Fund and Wastewater Fund tabs in this
document.
Water Sales
Service Charges Water Fund
Wastewater Fund
Investment/
Other Income
Water Capital
Expenditures &
Debt Service
District Operations
& Maintenance
Programs
Collection Charges
Treatment Charges
Investment/
Other Income
Wastewater Capital
Expenditures &
Debt Service
FUND
STRUCTURE
FISCAL YEAR BUDGET 2018-2019 31
Program Water Fund Wastewater Fund Total
1000 Governing Board $ 235,900 $ 101,100 $ 337,000
2000 General Administration 880,600 377,400 1,258,000
2100 Human Resources/Risk Management 693,000 297,000 990,000
2200 Public Affairs 571,000 571,000 1,142,000
2300 Conservation 593,000 - 593,000
3000 Finance 792,000 339,000 1,131,000
3200 Information Technology 706,300 302,700 1,009,000
3300 Customer Service 1,357,900 428,100 1,786,000
3400 Meter Services 283,000 - 283,000
4000 Engineering 1,064,700 456,300 1,521,000
5000 Water Production Administration 494,000 - 494,000
5000-51 Source of Supply 2,791,000 - 2,791,000
5000-52 Pumps & Boosters 727,000 - 727,000
5000-54 Transmission & Distribution 366,000 - 366,000
5100 Water Treatment 848,000 - 848,000
5200 Water Quality 434,000 - 434,000
6000 Maintenance Administration 310,500 34,500 345,000
6100 Water Maintenance 2,204,000 - 2,204,000
6200 Wastewater Maintenance - 8,996,000 8,996,000
7000 Facilities Maintenance 742,000 219,000 961,000
7100 Fleet Maintenance 413,100 45,900 459,000
TOTAL $ 16,507,000 $ 12,168,000 $ 28,675,000
Fund/Program Relationship
District operating and maintenance expenses are all budgeted and accounted for by Program.
Expenses incurred by Program’s are then allocated to the water and wastewater funds based on the assessed
benefit of Program services to each fund. The benefit assessment entails the evaluation of each program and
the services provided through activity based costing. Programs with activities fully aligned with the purpose of
one fund or the other, are charged fully to the appropriate fund, while programs with general and administrative
type functions are generally allocated using a 70%-30% split.
The percentage allocation is often adjusted for unique circumstances. For example, with the implementation
of water budget based rates, allocated costs for Customer Service were shifted from the Wastewater Fund to
the Water Fund due to the increased cost of administering the new rates. In addition, while a new wastewater
recycling facility (Sterling Natural Resource Center) is being explained and promoted to District ratepayers,
Public Affairs costs have been allocated more toward the Wastewater Fund.
Below is a table illustrating the Fund/Program relationship for the FY 2018-19:
32 EAST VALLEY WATER DISTRICT
Budget Summary
The budget for fiscal year 2018-19 is balanced, and reflects East Valley Water District’s commitment to allocating anticipated resources to meeting the expectations of District ratepayers, creditors, and other stakeholders.
The District projects that it will receive $37,848,000 in revenue during FY 2018-19, and has developed a budget
plan to allocate $28,675,000 toward funding of program operations, $4,358,000 toward the amortization of
outstanding debt, and $4,711,000 toward capital asset improvement and replacement.
The table below presents a summary of revenue by type, and expenditures by cost category, and is
followed by a discussion of revenue and expenditures.
Water Fund Wastewater Fund FY 2018-19 Total
REVENUE/SOURCES
Water Sales / Wastewater Collection Charges $ 15,100,000 $ 4,630,000 $ 19,730,000
Wastewater
Treatment Charges - 8,233,000 8,233,000
Water System (Meter) Charges 8,960,000 - 8,960,000
Other Charges and Income 673,000 252,000 925,000
TOTAL REVENUE/SOURCES 24,733,000 13,115,000 37,848,000
OPERATING EXPENSES
Employment Expenses 7,371,900 2,166,100 9,538,000
Water Costs 1,067,000 - 1,067,000
Contracted Wastewater Treatment - 8,233,000 8,233,000
Power Costs 1,700,000 - 1,700,000
Materials and Supplies 1,089,950 188,550 1,278,500
Contract Services 4,841,700 1,398,800 6,240,500
Other Operating Expenses 436,450 181,550 618,000
TOTAL OPERATING EXPENSES 16,507,000 12,168,000 28,675,000
OTHER USES
Debt Service 4,046,000 312,000 4,358,000
Capital Outlay 931,000 175,000 1,106,000
Capital Improvement Program 3,175,000 430,000 3,605,000
TOTAL OTHER USES 8,152,000 917,000 9,069,000
TOTAL OPERATING EXPENSES/OTHER USES $24,659,000 $13,085,000 $37,744,000
TOTAL NET SURPLUS/(DEFICIT)$ 74,000 $ 30,000 $ 104,000
FISCAL YEAR BUDGET 2018-2019 33
Revenue Summary
Revenue projections are key to determining the amount of financial resources available to support District programs and other obligations, therefore, projections are developed early in the budget process and then presented to the District’s Board of Directors in early May.
East Valley Water District receives 98% of its revenue
from user rates and fees; the District receives no
increment from property or sales taxes. Rates and
fees are reviewed on 3 to 5 year cycles and adjusted
as necessary to cover the costs of providing services
to ratepayers. The District derives its authority for
setting rates from §31000 of the California Water
Code, and rate adjustments are adopted at public
hearings conducted in accordance with requirements
established by California Propositions 26 and/or 218.
The District has five major revenue categories based
on rates:
REVENUE HISTORY AND FORECAST (IN MILLIONS)
12.8
24.5
5.0
10.0
15.0
20.0
25.0
30.0
FY 2017-18Estimated FY 2018-19Projected FY 2019-20Projected FY 2020-21ProjectedFY 2015-16 FY 2016-17
Water Revenue
Wastewater Revenue
11.5
20.0
13.3
25.3
13.3
24.1
13.4
24.4
13.5
24.8
12%WastewaterCollection
22%WastewaterTreatment
40%Water Sales
24%Meter Charges
2%Other Charges
34 EAST VALLEY WATER DISTRICT
Water and wastewater rate revenues are highly
reliant on new development and rate increases for
sustained growth. Water sales are also reliant on
consumer demand, which increases or decreases
based on weather and water rates. The multi-year
drought in California forced the District, and like
agencies, to promote conservation and reduce water
usage by a statewide average of 25%, threatening to
cause a sharp decline in water sales revenue. East
Valley Water District avoided this decline by revising
its rate structure. At the same time, development
has been nearly non-existent for several years.
Small ‘infill’ development is proceeding, but large
developments are being stalled by community
concerns about water supply, and traffic congestion.
These concerns will be addressed by ballot measures
in the November 2018 elections. No significant
number of new customer accounts have been built
into projections for the 2018-19 fiscal year.
A more detailed description of the District’s major
revenue sources, and related trends, is included in
the following sections. In addition, the Water Fund
and Wastewater Fund sections of this document
include a detailed discussion of the rates used to
calculate 2018-19 revenue projections.
WATER SALES
The District produces potable water for sale to four
customer classes; single family residential, multi-
family residential, commercial and irrigation. All
customers are billed on a monthly cycle based on
the amount of water usage, which is metered and
measured in hundred cubic feet (HCF) where 1 HCF
is equal to 748 gallons.
Customer Consumption in Hundred Cubic Feet
The District bills for water consumption in three
ascending ‘Water Budget’ rate tiers. Therefore, as
customer water usage exceeds established tier
widths or thresholds, water becomes more expensive.
Water Budget tiers are unique in that tier width, or
the number of HCF billed at each tier, is determined
based on the individual customer’s characteristics.
For single and multi-family customers, the tier 1 width
is determined based on the number of occupants in
a dwelling, and is intended to supply the customer
with sufficient water for indoor health and safety
needs. Tier 2 width is based on a customer’s
landscaped square footage, and the measured
evapotranspiration, or the rate at which plants and
soil lost moisture during the month being billed. The
tier 2 budget is intended to supply sufficient water for
efficient irrigation of the landscaped square footage.
Tier three is billed for water use in excess of the Tier
1 and 2 budgets and is deemed to be inefficient use.
Irrigation meter customers receive only a Tier 2
budget as described above, with usage in excess of
the budget billed at the Tier 3 rate. Finally, commercial
customers, having neither occupants or landscaped
area associated with their domestic meter, receive
Tier 1 and 2 water budgets based on the business’
historical water usage, with excess usage billed at
the Tier 3 rate.
The table below summarizes water sales volume
(HCF) by billing tier, including conservative
projections for fiscal year 2018-19.
FY 2015-16
Actual
FY 2016-17
Actual
FY 2017-18
Projected
2018-19
Budgeted
Tier 1 3,640,752 3,662,249 3,631,811 3,556,000
Tier 2 2,164,931 2,489,442 2,469,029 2,326,500
Tier 3 816,714 915,395 1,207,002 894,500
TOTAL 6,622,397 7,067,086 7,307,842 6,777,000
FISCAL YEAR BUDGET 2018-2019 35
There are no rate adjustments scheduled to become effective during FY 2018-19, so the projected drop in
customer consumption for the upcoming year is due to anticipated conservation messaging at the State level
amid concerns that drought conditions have returned following a very wet winter in 2017.
Based on the projection of water sales in volume, the District has projected water sales of $15.1 million. The
graph below shows water sales trends for four years and the current year projection.
Water Sales
$2M
$4M
$6M
$8M
$10M
$12M
$14M
$16M
$13,505,159
FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18Projected FY 2018-19Budgeted
$11,927,523
$14,537,867
$16,342,378
$15,100,000
Flat Rate
Tier 1
Tier 2
Tier 3
The District transformed its rate structure from a flat rate
to water budget tiered rates in 2015-16.
36 EAST VALLEY WATER DISTRICT
WATER SYSTEM CHARGES
Also referred to as Meter Charges, these charges are fixed monthly charges assessed to customers based on
the size of the meter serving their property. Along with the rate restructuring discussed above, meter charges
were increased significantly (up to 70%) to shift some of the burden for revenue stability from unpredictable
water sales to these more reliable fixed charges. A second rate adjustment of 10% became effective July 1, 2016,
the last adjustment to Meter Charges.
Meter charge revenue is projected to remain the same for fiscal year 2018-19 as there are no rate adjustments
that will become effective during the year and there will be no significant change in the number of customer
connections.
Meter Charges
FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18Projected FY 2018-19Budgeted
$4,874,581
$8,063,077
$8,944,652 $8,845,000 $8,960,00
$1M
$2M
$3M
$4M
$5M
$6M
$7M
$8M
$9M
East Valley Water District is a not-for-profit public agency
and is required by law to only charge its customers the costs
associated with providing utility services.
FISCAL YEAR BUDGET 2018-2019 37
WASTEWATER COLLECTION CHARGES
This charge is assessed to District customers to fund the maintenance and replacement of wastewater
collection pipelines, make wastewater debt service payments, and fund program services associated with the
wastewater fund. The rate structure includes a fixed monthly charge of $15.36 for single family residences, and
a combination of fixed and volumetric charges for commercial and multi-family customers – currently $3.90
and $.55 per HCF of water usage, respectively.
Wastewater collection rates have not been adjusted since 2012 so wastewater collection revenue has
remained relatively flat over the past five years, fluctuating slightly with small infill development projects and
with changes in water usage by commercial customers. A noticeable change in 2015-16 was due to customer
response to tiered water rates, and significant conservation efforts in response to the severe drought that
plagued California.
Wastewater Collection Charges
$4,559,667
$4,286,594
$4,543,978 $4,650,970 $4,630,000
$500K
$1M
$1.5M
$2M
$2.5M
$3M
$3.5M
$4M
$4.5M
$5M
Single Family Residential
Multi-Family / Commercial
FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18Projected FY 2018-19Budgeted
38 EAST VALLEY WATER DISTRICT
WASTEWATER TREATMENT CHARGES
Rates for these charges are established by the City of San Bernardino Municipal Water Department, which is
currently contracted to treat all wastewater generated by District customers. The District bills customers within
its service area at the established rates, receives customer payments, and then remits these revenues collected
to the Water Department. Wastewater treatment rates established by the City have increased an average of 3.5%
over the last six years, with the most recent increase of 3.4% became effective July 1, 2017.
Wastewater Treatment revenue increased significantly in FY 2017-18, partially due to the modest rate increase,
and partially due to customer perceptions that the severe drought in California is forgotten due to heavy rains
and snow in the winter of 2017. Due to the wet winter, conservation messaging by water agencies had subsided,
however, a relatively dry winter in 2018 will again lead to increased conservation messaging and a drop in
consumption.
Wastewater treatment rates for fiscal year 2018-19 include a fixed monthly charge of $21.55 for single family
residential customers, and a combination of fixed and volumetric charges for commercial and multi-family
customers – currently $3.90 plus a per HCF rate ranging from $1.29/HCF to $3.18/HCF depending on the type of
business run by the commercial customer. Total Wastewater Treatment Charges projected for fiscal year 2018-19
are $8,233,000.
Wastewater Treatment Charges
Wastewater treatment charges are collected on behalf of the
City of San Bernardino Municipal Water Department.
$6,907,828
$7,165,655
$8,129,944
$8,233,000
$8,578,636
$6.7M
$7M
$7.3M
$7.7M
$8M
$8.3M
$8.6M
FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18Projected FY 2018-19Budgeted
FISCAL YEAR BUDGET 2018-2019 39
The District prepares its annual budget and financial plan based on operating expenses proposed by program managers, scheduled debt service payments, and capital expenditures prioritized in the District’s Capital Improvement Program.
Resources required for these
expenditures are then appropriated
from the District’s Water and
Wastewater enterprise funds.
OTHER CHARGES AND INCOME
These charges are assessed according to an
adopted fee schedule, but are only charged to
users who request, or require, use of District
resources beyond the scope of delivering
water and wastewater services. The FY 2018-19
projection for these charges is $925,000, which
is calculated using adopted fees and an estimate
of the number of occurrences for each type of fee
based on historical trends.
$72,000Initiation ofService
$115,000DeliquentFees
$359,000DisconnectNotice Charge
$89,000MiscellaneousRevenue
$220,000InvestmentIncome
$70,000ReconnectFees
Expenditure Summary
12.7%CapitalExpenditures
26%EmployementExpenses
21.8%ContractedWastewaterTreatment
19.1%Materials/Contract Services
11.5%Debt Service
2.8%WaterCosts
4.5%PowerCosts
1.6%OtherOperating
40 EAST VALLEY WATER DISTRICT
EMPLOYMENT EXPENSES
Employment expenses include salaries and benefits
paid for 68 full time employees and 3 temporary
employees. Employees are represented by two in-
house bargaining units, or employee partnerships,
which have negotiated a three-year Memorandum
of Understanding (MOU) regarding wage and benefit
adjustments through FY 2019-20.
Salaries include regular wages, overtime and on-
call pay, paid leave time, incentives, and differential
payments which are awarded upon attainment of
designated certifications. Salaries are projected to
increase by approximately 4% for 2018-19, which
includes a 3% cost of living adjustment (COLA)
and step increases, subject to annual performance
evaluations, for 32 employees who have not reached
the top step in their pay range.
Benefit programs include a retirement plan with
the California Public Employee Retirement System
(CalPERS), a health insurance plan, and worker’s
comp and Medicare insurance. Retirement plan
funding requirements are determined through
actuarial valuations conducted by CalPERS, which
stipulates an employer and employee share. The
District pays the employer share, while employees
pay their share of contributions through payroll
withholding.
In previous years, the annual required contributions
that member agencies have paid to CalPERS, plus
investment earnings on plan assets, have not been
sufficient to offset actuarially calculated pension
obligations, and, as a result, most CalPERS agencies
report a Net Pension Obligation (NPO) on their year-
end financial reports. At June 30, 2017, the District
had a reportable NPO of $10 million. CalPERS has
adopted a plan to amortize the NPOs through
increased employer contributions. Accordingly,
required District contributions to CalPERS are
projected to increase by $193 thousand, or 19% for
FY 2018-19.
To mitigate the fiscal impact of these increases, the
District looks for opportunities to make additional
payments toward unfunded pension liabilities;
additional payments of $350 thousand and $500
thousand were made in fiscal years 2015-16 and
2017-18, respectively. In addition, development of
a financial plan to further paydown the unfunded
liability has been established as a District-wide goal
for FY 2018-19.
Healthcare costs are also split between the District
and employees as the District pays 90% to 95% of
a designated ‘benchmark’ plan, with employees
paying the balance. Premiums for the benchmark
plan decreased 9% for 2018, affecting both District
and employee contributions to healthcare costs
accordingly.
FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18Projected FY 2018-19Budgeted
$7,166,166
$8,709,178 $8,917,376
$9,957,000 $9,538,000
$2M
$4M
$6M
$8M
$10M
Benefits
Salaries
FISCAL YEAR BUDGET 2018-2019 41
FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18Projected FY 2018-19Budgeted
$250K
$500K
$600,855
$471,251
$1,309,459
$801,000
$1,067,000
$750K
$1M
$1.2M
Surface Water
Purchased Water
Groundwater
Water Costs
The District has three sources of water -
groundwater, Santa Ana River surface water, and
imported water available from the State Water Project.
WATER COSTS
The District anticipates customer demand for approximately 15,560 acre-feet, or 5.07 billion gallons, of water
during the 2018-19 fiscal year. To meet this demand, the District will procure water from three different raw
water sources – groundwater, surface water, and the purchase of imported water. Each of these sources have
associated rates, fees or assessments charged by other agencies/companies as explained below:
• Groundwater - assessment to be paid to the San Bernardino Basin Capital Groundwater Council (GC), a
collaborative effort formed in January 2018 for the purpose of purchasing imported water to restore and
maintain sustainable groundwater levels. Assessment amounts are based on historical pumping levels by
each of the signers to the GC Framework Agreement, and the District’s assessment for FY 2018-19 is projected
to be $445,000. The GC assessment takes the place of a pumping assessment previously paid to the San
Bernardino Valley Water Conservation District.
• Surface Water – stockholder assessments paid to the North Fork Water Company (NFWC) on Company shares
owned. Annual assessments are set to cover the costs of operating NFWC and includes delivery of Santa Ana
River surface water, also based on the number of shares owned. The District owns 5,906 shares and projects
that the assessment will be $20 per share, and has budgeted $122,000 accordingly.
• Purchased Water – paid to the San Bernardino Valley Municipal Water District to buy State Project water for
$126 per acre foot (AF). Very little water has been available from this source during the severe California
drought over the past few years, but due to heavy snow and rainfall in the winter of 2017 excess water has
been made available. The District has budgeted $500,000 to purchase up to 3,968 acre-feet of imported
water in 2018-19.
Total water costs associated with these three sources are projected to be $1,067,000 for FY 2018-19.
42 EAST VALLEY WATER DISTRICT
CONTRACTED WASTEWATER TREATMENT
As outlined in the discussion about wastewater treatment charges, the District has budgeted $8,233,000 for
the cost for contracted wastewater treatment in fiscal year 2018-19. All charges billed and collected for these
services are paid to the City of San Bernardino Municipal Water Department at the end of each month.
POWER COSTS
Power costs include the electrical power to extract groundwater using wells, to treat imported water, surface
water, and groundwater when necessary, and to distribute water throughout nine pressure zones within the
District using booster pumps. Although rates for electrical power have been increasing, the District has been
able to control, and sometimes reduce, annual power costs for two reasons. First, the California drought and
customer conservation reduced water consumption and therefore the power required to produce it. Second,
energy conservation measures implemented in 2014, including replacement of inefficient pumps and refinement
of production schedules to coincide with off-peak power pricing, has allowed the District to become much
more efficient in energy consumption.
Total District power costs increased to $1.73 million in fiscal year 2017-18 due to higher than expected water
consumption and the associated need for power to distribute water to customers. However, in May 2018 the
District completed a hydro-electric generation facility at its surface water treatment plant, which will help offset
any increases in energy pricing or demand. Accordingly, projected energy costs for fiscal year 2018-19 are $1.7
million.
Power Costs
The District implemented four significant
energy conservation measures in 2014.
FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18Projected FY 2018-19Budgeted
$2,123,485
$1,648,965
$1,535,223
$1,755,000 $1,700,000
Treatment
Wells
Boosting
$500K
$1M
$1.5M
$2M
FISCAL YEAR BUDGET 2018-2019 43
Program Services Description FY 2017-18
Projected
FY 2018-19
Budgeted
Governing Board General Office Supplies $ 1,000 $ 1,000
Administration General Office Supplies 5,300 8,000
HR Desk, Office Supplies, Software 2,245 17,000
Public Affairs Promo Items, Events & Emergency Supplies 27,805 189,000
Conservation Educational Materials, Books, Workshop Items 132,203 28,000
Finance Auditing, Banking, Software 5,150 11,000
Information Technology Computer Supplies 45,075 35,000
Customer Service Lobby Materials, Office Supplies 8,400 8,000
Meter Services Hydration Supplies, Repellents 1,664 5,000
Engineering Small Tools, Plotter Supplies 5,257 25,000
Production Hand Tools, Lubricants, Electrical Supplies,
Chemicals 194,986 284,000
Water Treatment Tools, Lab Supplies, Chemicals 151,463 165,000
Water Quality Test & Repair Kits, Chemicals 19,180 18,000
Water Maintenance Inventory Items, Fill Materials 300,002 244,000
Wastewater Maintenance Tools, Degreaser, Insecticides, Manhole Covers 31,738 36,000
Facilities Maintenance Paint Supplies, Hardware, Tools, Signs 44,357 46,000
Fleet Maintenance Large Equipment Repairs 171,406 157,000
TOTAL $ 1,147,231 $ 1,277,500
MATERIALS AND SUPPLIES
Costs of materials include chemicals for treatment, small tools and parts for distribution system repairs, small office
tools and general office supplies, and fuel for District vehicles. Materials are budgeted to increase 11% in 2018-
19 primarily due to significant outreach materials that will be needed to keep customers / community members
informed of the progress on the Sterling Natural Resource Center wastewater recycling plant. Public Outreach is
a condition of the state funding received for this significant project.
44 EAST VALLEY WATER DISTRICT
CONTRACT SERVICES
Contract services are proposed by Program Managers to fund ongoing needs for outside services, and periodic
needs for technical expertise to help meet program goals and objectives established for the current year.
Contract Services, by Program, includes the following:
Significant variances between prior year contact services costs and projections for 2018-19 include:
• Public Affairs costs have increased to support the production of informational materials to support the
Sterling Natural Resource Center
• Engineering is projecting a $200,000 increase in contract services as consultants are used to supplement
staff’s capabilities to manage significant new projects, including those driven by new development.
• Production cost increases are due to increased utilization of the District’s new SCADA consultant for
troubleshooting and finding weaknesses in the system security.
• Facilities Maintenance cost increases are related to a full time guard who will secure the water treatment
plant until a physical barrier can be erected to prevent intrusion by unauthorized persons.
• Fleet Maintenance will contract with a mobile fleet maintenance service to perform routine maintenance
rather than replacing a fleet maintenance technician who is retiring.
Program Services Description FY 2017-18
Projected
FY 2018-19
Budgeted
Governing Board CEO Evaluation and Election Expenses $ 11,000 $ 111,000
Administration Legislative, Legal Consultants 506,000 363,000
HR Safety Consultants, OPEB 239,000 382,000
Public Affairs Printing, Emergency Training 206,000 380,000
Conservation Community Events, Demo Garden, Direct
Installation of Water Efficient Irrigation Timers 387,000 431,500
Finance Auditing, Banking, Software 166,000 176,000
Information Technology GIS, Data Mgt, Cybersecurity 462,000 506,000
Customer Service Billing, Collections, Pmt Processing,
Software Support 998,000 1,024,000
Meter Services Uniforms 8,000 10,000
Engineering Surveying, Engineering, Software, Permits 286,000 487,000
Production SCADA Updates, Inspections, Valve Maintenance 367,000 495,000
Water Treatment Filtration Media Replacement,
Software Maintenance 186,000 149,000
Water Quality Lab Fees, Software Maintenance 120,000 161,000
Water Maintenance Leak Detection, Asphalt Repair 449,000 476,000
Wastewater Maintenance Manhole Insect Treatment, Collection Pipeline
Spot Repairs 231,000 246,000
Facilities Maintenance Security, Janitorial, Landscaping,
Equipment Repairs, 597,000 672,000
Fleet Maintenance Large Equipment Repairs, Maintenance Service 114,000 171,000
TOTAL $ 5,333,000 $ 6,240,500
FISCAL YEAR BUDGET 2018-2019 45
OTHER OPERATING EXPENSES
Other Operating Expenses budgeted for FY 2018-19 total $618,000 and include professional development,
licensing, meeting expenses, and general insurance. The District emphasizes professional growth and
leadership and encourages employees to utilize resources made available by the District to continue learning
through formal education, certifications, or collaboration with other agencies responsible for delivering similar
services to its ratepayers.
Following is chart showing the allocation of Other Operating Expenses for fiscal year 2018-19:
$220,000Insurance
$113,500Memberships& Dues
$184,000ProfessionalDevelopment
$23,000EducationAssistance
$56,500Meetings$21,000EmployeeRecognition
46 EAST VALLEY WATER DISTRICT
Outstanding Debt
East Valley Water District's debt service payments in 2018-19 will be $4,358,000 on total outstanding debt of $49,907,496 as of June 30, 2018.
Outstanding debt issues include the following:
• 2010 Refunding Revenue Bonds: Issued to refund
all outstanding long-term debt and to provide $16
million for future capital improvements. Bonds
outstanding total $26,150,000, bear interest of
3.90% to 5.00%, and are payable out of water and
wastewater net revenue.
• 2013 Revenue Bonds: Issued to finance the
construction of a new administration and
operations headquarters. Bonds outstanding total
$12,085,000, bear interest of 4.25% to 5.00%,
and are payable out of water and wastewater net
revenue. Current payments are interest only, with
principal amortization scheduled to begin in fiscal
year 2021-22.
• DWR Loan – Treatment Plant: Borrowed to
finance upgrades to treatment technology at the
District’s Plant 134. The total loan outstanding is
$6,568,167 at 0% interest, and is payable out of
water net revenue.
• DWR Loans – Assessment Districts: Borrowed
to fund consolidation of two failing mutual water
companies into District service area. Loans
outstanding total $423,196 and bear interest at
0%. Debt service payments are payable from
assessments to property owners within the
assessment districts.
• U.S. Bank Loan: Borrowed to finance construction
and implementation of several energy conservation
measures. The total loan outstanding is $2,910,551
at an interest rate of 2.3%, and is payable out of
guaranteed energy cost savings.
• SBVMWD Loan: Borrowed from San Bernardino
Valley Municipal Water District, the region’s State
Water Project contractor, to finance construction
(in progress) of an imported water turnout and
hydro-electric generation facility at the District’s
Plant 134. The total loan outstanding is $3,870,000,
bearing interest at the LAIF apportionment rate,
currently 1.51%. Debt service is payable over 10
years out of water net revenue and energy cost
savings.
• State Water Resources Control Board – SNRC:
On June 14, 2018 the District signed a funding
agreement with the SWRCB for the construction
of a water recycling facility known as the Sterling
Natural Resource Center. The funding package
includes $6.75 million in grants, and $119.25
million from a 30-year loan at 1.8% interest. The
construction period for the project is anticipated
to be 24 to 30 months, and the loan balance will
grow as reimbursement requests for construction
costs are submitted by the District. Annual debt
service payments of approximately $5.5 million
are payable from wastewater and water net
revenue and are expected to begin in FY 2022-
23.
FY
2
0
18-19
FY
2
0
19-20
FY
2
0
20
-21
FY
2
0
21
-22
FY
2
0
22-23
FY
2
0
23-24
FY
2
0
24-25
FY
2025
-26
FY
2026
-27
FY
2027
-28
FY
2028
-29
FY
2029
-30
FY
2030
-31
FY
2031
-32
FY
2032
-33
FY
2033
-34
FY
2034
-35
FY
2035
-36
FY
2036
-37
FY
2037
-38
FY
2038
-39
FY
2039
-40
FY
2040
-41
FY
2041
-42
FY
2042
-43
FY
2043
-44
FY
2044
-45
FY
2045
-46
FY
2046
-47
FY
2047
-48
$1M
$2M
$3M
$4M
$5M
$6M
$7M
$8M
$9M
$10M
Recycled WaterWater Fund Wastewater Fund
Total Debt Service
FISCAL YEAR BUDGET 2018-2019 47
A schedule of 2018-19 debt service payments, by issue, is shown in the following schedule:
Debt service for fiscal year 2018-19 on all outstanding debt is $4,358,000 - this amount represents 11.6% of the
District’s total budget. 2018-19 is third year of a five-year period during which annual debt service payments will
exceed $4.2 million. This level of debt service does not affect utility services provided to District ratepayers,
but has a direct effect on the number of Capital Projects that can be funded by operating revenues. For
example, the District needs 20 million gallons of additional water storage capacity, but must carefully plan for
the construction of new reservoirs over a period of five to ten years in order to ensure that essential services
and debt service coverage requirements on existing debt can be met. There are currently two reservoirs
totaling 5 mg of storage capacity on the Districts Capital Improvement Schedule.
The schedule below presents total debt service on existing debt through maturity.
WATER FUND WASTEWATER FUND
Debt Issue Principal Interest Principal Interest Total
2010 Refunding Revenue Bonds $ 1,400,000 $ 1,065,000 $ 100,000 $ 12,000 $ 2,577,000
2013 Revenue Bonds - 385,000 - 200,000 585,000
DWR Loan-Treatment Plant 244,000 - - - 244,000
DWR Loans - Assessment Districts 19,000 - - - 19,000
US Bank Loan 397,000 58,000 - - 455,000
SBVMWD Loan 430,000 48,000 - - 478,000
TOTAL $ 2,490,000 $ 1,556,000 $ 100,000 $ 212,000 $ 4,358,000
WATER FUND WASTEWATER FUND
Fiscal Year Principal Interest Principal Interest Total
2018-2019 $ 2,490,000 $1,556,000 100,000 212,000 $4,358,000
2019-2020 2,564,000 1,473,000 105,000 208,000 4,350,000
2020-2021 2,639,000 1,393,000 110,000 203,000 4,345,000
2021-2022 2,138,000 1,329,000 105,000 198,000 3,770,000
2022-2023 2,193,000 1,272,000 110,000 192,000 3,767,000
2023-2028 8,210,000 5,530,000 635,000 872,000 15,247,000
2029-2033 6,164,000 4,483,000 800,000 700,000 12,147,000
2034-2038 7,370,000 3,262,000 1,000,000 508,000 12,140,000
2039-2043 9,087,000 1,537,000 1,265,000 238,000 12,127,000
2044-2045 2,527,000 51,000 295,000 7,000 2,880,000
TOTAL $ 45,382,000 $21,886,000 $4,525,000 $3,338,000 $75,131,000
The District’s Debt Management Policy stipulates that debt
may only be issued to finance capital projects.
48 EAST VALLEY WATER DISTRICT
BOND RATINGS
Credit risk is the risk that District creditors will suffer financial loss if the District fails to fulfill its obligation to make
timely payments to holders of District debt. This risk is measured by the assignment of a rating to the District’s
bonds by a nationally recognized credit rating organization. Strong credit ratings provide benefits to District
ratepayers in the form of reduced debt service costs. Prudent financial management policies have resulted in a
bond rating of AA- from both Standard & Poor’s, and Fitch ratings. Fitch affirmed its rating in April of 2017. The
AA- rating is considered a high quality, investment grade rating.
DEBT POLICY AND COVERAGE
The District’s Debt Management Policy states that debt may only be issued to finance capital projects that have
been incorporated into the District’s Capital Improvement Program, and that debt will only be used to finance
projects if it is the most cost effective means of doing so, and the District’s credit rating will not be negatively
impacted. There is no Policy, or statutory, limitation on the amount of debt that may be issued by the District,
however, bond covenants for the District’s 2010 and 2013 Revenue Bonds require an additional bonds test prior
to issuing additional obligations payable from Net Operating Revenue.
The Revenue Bond documents, as well as loan agreements with the Department of Water Resources and US
Bank, also require that the District maintain a debt coverage ratio equal to 1.2 or 120 percent of annual debt
service. The FY 2018-19 proposed operating budget provides the net revenue to debt ratios shown in the table
below.
Net Revenue in excess of annual debt service (excess coverage) provides funding for the District’s CIP and
contributions to Replacement Reserves.
Water Fund Wastewater Fund Total
REVENUE
Sales and Services $ 24,060,000 $ 12,863,000 $ 36,923,000
Other Charges 473,000 164,000 637,000
Interest & Miscellaneous Revenue 200,000 88,000 288,000
TOTAL REVENUES 24,733,000 13,115,000 37,848,000
OPERATING EXPENSES
Programs 16,507,000 12,168,000 28,675,000
TOTAL OPERATING EXPENSES 16,507,000 12,168,000 28,675,000
NET REVENUE 8,226,000 947,000 9,173,000
Annual Debt Service $ 4,046,000 $ 312,000 $ 4,358,000
Debt Coverage Ratio 2.03 3.04 2.10
FISCAL YEAR BUDGET 2018-2019 49
Unrestricted Net Position
EVWD operates two enterprise funds for water and wastewater activities, the District does not have governmental or non-major enterprise funds as part of its operational fund structure.
As a result, the District reports Net Position, the excess of assets over liabilities, in three distinct classifications
– Invested in Capital Assets, Restricted, and Unrestricted. Unrestricted is the residual after the balances in the
other two classifications have been determined, and indicates the level of reserves available for appropriation.
The graph below, illustrates the changes in Unrestricted Net Position for the past five years and forecasted
balances for 2018-19.
Unrestricted Net Position
WATER FUND UNRESTRICTED
Unrestricted Net Position increased in the years leading up to, and including, fiscal year 2013-14 as a result
of rate adjustments adopted in June 2010. In 2014-15 the District implemented Governmental Accounting
Standards Board (GASB) statement number 68, whereby unfunded pension liabilities were recorded on the
District’s Statement of Net Assets and had a $6.2 million negative impact on Unrestricted Net Position. Also in
2014-15, the District adopted a new tiered rate structure (explained in the Revenue section) to provide revenue
stability during California’s severe drought in which strict conservation mandates were imposed by the state.
Revenue stability was achieved by the new rates structure, as is evidenced by reserve levels for fiscal year
2015-16 through 2018-19.
The table following provides beginning balances, increases and decreases, and ending balances of unrestricted
water fund Net Position for the past five years, and projections for the 2018-19 budget year.
FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18Projected FY 2018-19Budgeted
Water Wastewater
$8,178,281
$9,858,657
$4,861,232
$7,539,722
$5,789,742
$1,761,323
$6,786,369
$2,029,652
$11,314,893 $11,267,893
$1,408,652 $1,438,652$2M
$4M
$6M
$8M
$10M
$12M
50 EAST VALLEY WATER DISTRICT
Unrestricted Equity – Water Fund
2013-14
Actual
2014-15
Actual
2015-16
Actual
2016-17
Actual
2017-18
Projected
2018-19
Budgeted
Beginning Fund Balance $ 7,019,510 $ 8,178,281 $ 4,861,232 $ 5,789,742 $ 6,786,369 $ 11,314,893
Revenue 21,020,934 20,072,542 22,358,720 24,954,835 25,785,000 24,712,000
Operating Expenses (17,670,092)(17,784,263)(20,758,674)(20,450,066)(21,826,650)(22,307,000)
Non Operating Expenses (1,887,336) (1,805,275) (1,636,748) (1,573,967) (1,664,000) (1,656,000)
Add Back: Depreciation 4,531,972 5,003,670 5,710,092 5,732,847 5,750,000 5,800,000
Contribution to
Asset Acquisition (3,395,215) (1,051,372) (2,873,963) (3,097,378) (1,172,826) (4,106,000)
Debt Principal Payments (1,441,492) (1,546,491) (1,870,917) (1,926,956)(2,343,000) (2,490,000)
Interfund Sale of Land (2,642,688)
Prior Period
Adjustment - Pensions (6,205,860)
ENDING FUND BALANCE $ 8,178,281 $ 4,861,232 $ 5,789,742 $ 6,786,369 $ 11,314,893 $ 11,267,893
WASTEWATER FUND UNRESTRICTED
The rate adjustments adopted in June 2010 (mentioned above) also increased revenue for the wastewater fund,
but at the same time the District began drawing on reserves to conduct feasibility and environmental studies for
a proposed water recycling plant. Reserve spending for preliminary design, land acquisition, and on litigation
to defend the project’s environmental impact report continued into 2017-18. In November 2017, a settlement
agreement ended the litigation clearing the way for the District to finalize low-interest loan funding with the state
of California, with which the District can reimburse most of the reserve borrowing that has occurred since 2013-
14.
Wastewater fund equity was also negatively impacted in 2014-15 by GASB 68 for the amount of $1.75 million.
The following table provides beginning balances, increases and decreases, and ending balances of unrestricted
wastewater fund Net Position for the past five years, and projections for the 2018-19 budget year.
Unrestricted Net Position is the residual of the District’s net
position after restricted balances, and net position invested in
capital assets have been determined.
FISCAL YEAR BUDGET 2018-2019 51
Unrestricted Equity – Wastewater Fund
2013-14
Actual
2014-15
Actual
2015-16
Actual
2016-17
Actual
2017-18
Projected
2018-19
Budgeted
Beginning Fund Balance $ 11,310,878 $ 9,858,657 $ 7,539,722 $ 1,761,323 $ 2,029,652 $ 1,408,652
Revenue 11,974,164 11,572,011 11,643,042 12,432,000 12,577,000 13,115,000
Operating Expenses (11,521,084)(11,362,076)(11,244,048)(12,395,048) (12,251,000)(12,949,000)
Non Operating Expenses (231,053) (210,917) (206,692) (202,000) (218,000) (212,000)
Add Back: Depreciation 797,584 773,283 780,967 781,000 781,000 781,000
Contribution to
Asset Acquisition (2,391,832) (1,255,865) (6,661,668) (2,895,311) (1,415,000) (605,000)
Debt Principal Payments (80,000) (85,000) (90,000) (95,000) (95,000) (100,000)
Interfund Sale of Land 2,642,688
Prior Period
Adjustment - Pensions (1,750,371)
ENDING FUND BALANCE $ 9,858,657 $ 7,539,722 $ 1,761,323 $ 2,029,652 $ 1,408,652 $ 1,438,652
A Cost of Service Analysis (COSA) for both water and wastewater utility rates will be conducted in 2018-
19 to identify rate adjustments needed, if any, to maintain essential utility services, and maintain adequate
unrestricted Net Position (reserve) levels.
Long Range Financial Plan
The long range financial plan provides a forward looking view of the District’s operating funds, allowing District management and others to evaluate the long term sustainability of the operating budget.
It also provides a starting point for future decision making regarding the District’s spending and projected
revenues. As a water and wastewater utility, the Districts’ long term planning efforts have always included
consideration of the age, condition, and efficiency of infrastructure used to deliver services to District
customers, along with compliance with water quality regulations. But in recent years, the drought in California
has raised the preservation and sustainability of water supplies, and water quality, as prominent issues in
planning for future operations. Based on these identified priorities, the District has developed goals that will
have a significant impact on the District’s operating budget over the next few years, including:
• Cost recovery through user rates versus development fees
• Construction of a water recycling plant (Sterling Natural Resource Center)
• Find alternative Water Supply and Promote Conservation
• Meet all Water Quality Standards
• Replacement of aging pipelines and increased water storage capacity
The achievement of these goals is subject to certain assumptions, but will remain a priority as they support the
District Vision and District Goals and Objectives.
52 EAST VALLEY WATER DISTRICT
Goal Assumption Link to District Goals & Objectives
User Rates Support Reasonable
Costs related to existing
customers; Development fees pay
for new infrastructure
• Water Usage Per capita
will not increase due to
Conservation efforts
• Development will add 200
customers annually to District
service area
• Practice Transparent
and Accountable Fiscal
Management
• Pursue Alternative Funding
Sources
Construct Sterling Natural
Resource Center for recycled
water supply
• A funding agreement,
including grants and low
interest loan will be secured
from the State Revolving
Fund
• Recycled water produced
by the SNRC will be sold to
the basin watermaster for
groundwater recharge
• Manage and Identify
Methods to Conserve Natural
Resources
• Actively Seek Alternative
Supply Resources
• Pursue Alternative Funding
Sources
Water supply
• State Project Water will be
available to purchase for
basin recharge
• Actively Seek Alternative
Supply Resources
• Strengthen Regional, State
and National Partnerships
Replace Aging Pipelines
• New rate structure will
provide revenue stability and
adequate funding for pipeline
replacement program
• Develop Projects and
Programs to Ensure Safe and
Reliable Services
• Dedicate Effort Toward
System Maintenance and
Modernization
Rates and Charges
As discussed in the previous section, water and wastewater rate revenue is expected to increase over the next
five years due to modest building development and rate adjustments. Water rates were adjusted in March 2015
with a three-year implementation ending in fiscal year 2017-18, therefore, both water and wastewater rates will
be reviewed by an independent financial consultant in fiscal year 2018-19. Any rate adjustments proposed by the
consultant will be considered in accordance with requirements under California Proposition 218.
Other revenue related assumptions built into future projections include:
• Water Sales are projected to grow $920,000 or 4.0% over the next five years due to the estimated addition
of 50 new utility accounts annually, combined with 1% rate increases. Sales per capita is expected to remain
flat as water budget based tiered rates implemented by the District to incentivize consumers to use water
efficiently, and the State of California continues to propose regulation that will make water conservation ‘the
new normal’.
• Meter Charge revenue is expected to grow by $120,000 between FY 2019 and FY 2024 due to the increase
in customer accounts mentioned above.
• Local Resource Program (LRP) reimbursements will be added as a funding source for the District after
completion of the SNRC in FY 2021. The LRP, sponsored by the San Bernardino Valley Municipal Water
District, will reimburse reclaimed water producers $210 per acre foot of reclaimed water used for recharge
of the Bunker Hill Groundwater Basin. The District anticipates that the SNRC will produce 6,000 acre feet of
FISCAL YEAR BUDGET 2018-2019 53
reclaimed water annually, for potential funding of
$1.26 million annually.
Operating Cost Forecast
Operating costs for the District included salaries and
benefits, maintenance and operation of the water
distribution and wastewater collection systems,
contract services and materials and supplies.
Salaries are adjusted in accordance with a
memorandum of understanding (MOU) with
employees – a new three-year MOU, which became
effective in July 2017, included the following agreed-
upon changes:
• 3% Cost of Living Increases for each of the next
three years
• 2.5% annual step increases, if qualified, until
employees reach the top of their salary range.
• Performance based incentive payments of up to
5% of base salary. An average of 4% was used
for purposes of forecasting.
Retirement plan contributions, which include a
component based on a percentage of salary, and a
fixed component designed to pay down unfunded
pension obligations, are expected to increase
10%-15% annually over the next five years as the
California Public Employees Retirement System
(CalPERS) implements strategies to improve the
funding status of the plan overall.
Staffing levels are expected to remain constant
through fiscal year 2020. However, as construction
of the SNRC progresses, an estimated 6 full time
employees will be added to operate the facility.
Accordingly, recruiting and hiring for these positions
will need to begin approximately 18 months prior
to completion so staff can be trained on treatment
processes.
In general, Materials and Contract Services are
expected to increase 2% with inflation. However,
the scheduled completion of the Sterling Natural
Resource Center in June 2021 will create a shift
in costs from contracted wastewater treatment, to
other costs directly related to operating a water
recycling plant, such as solids handling, chemicals,
contract services, and materials and supplies.
Debt Service Forecast
Debt service costs include principal and interest
on Revenue Bonds and Loans issued to finance
system improvements. Future debt service cost
projections include an additional loan from the State
Revolving Fund issued to finance the construction
of the Sterling Natural Resource Center. The final
loan amount will not be determined until the project
is complete, however, the additional debt related
to this project is expected to increase annual debt
service from $3.8 million in FY 2022, to $9.4 million
in FY 2023.
Revenue Funded Capital Expenditures
Forecast
Revenue funded capital project spending is
projected to average $3.9 million over the next
five years. Projects included in the forecast are
discussed in the five-year Capital Improvement
Program section of this budget.
Construction of the Sterling Natural Resource Center
water recycling facility will create a new enterprise activity,
and accomplish multiple long range District goals.
54 EAST VALLEY WATER DISTRICT
Five Year Forecast – FY 2019 through FY 2023
The following financial forecast is presented to provide a general understanding of how long-term goals will
affect operating revenue and expenditures over the next five years. Net Position is presented as a single
amount, however, for financial reporting purposes, it is allocated to three categories:
• Invested in Capital Assets
• Restricted
• Unrestricted
Projections for Unrestricted Net Position are included in a previous section, and it is the Unrestricted Net Position
that is available for appropriation in order to balance the annual budget.
FORECAST
FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23
REVENUE
Water Sales /
Wastewater Collection $ 19,730,000 $ 19,956,787 $ 20,085,000 $ 20,305,000 $ 20,525,000
Wastewater Treatment 8,233,000 8,383,000 8,466,830 8,551,498 8,637,013
Reclaimed Water Sales - - - 1,260,000 1,260,000
Meter Fees 8,960,000 8,990,000 9,020,000 9,050,000 9,080,000
Other Operating Charges 637,000 644,000 644,000 644,000 644,000
Investment Income 220,000 220,000 220,000 220,000 220,000
Other Income 68,000 61,000 61,000 61,000 61,000
TOTAL REVENUE 37,848,000 38,254,787 38,496,830 40,091,498 40,427,013
EXPENDITURES
Labor & Benefits 9,829,000 9,845,000 10,243,000 11,851,000 12,312,000
Water Costs 1,067,000 400,000 400,000 400,000 400,000
Contracted Wastewater
Treatment 8,233,000 8,383,000 8,466,830 - -
Power Costs 1,700,000 1,700,000 1,700,000 2,300,000 2,318,000
Materials and Supplies 1,277,500 1,219,696 1,230,170 1,715,671 1,740,449
Contract Services 5,950,500 5,675,087 5,726,938 7,079,257 7,164,120
Other Operating Expenses 618,000 798,179 809,083 1,035,164 1,049,578
Debt Service 4,358,000 4,350,000 4,345,000 3,770,000 9,293,000
Capital Outlay 1,106,000 600,000 990,000 550,000 600,000
Capital Improvement Program 3,605,000 3,730,000 3,509,000 3,308,000 4,425,000
TOTAL EXPENDITURES 37,744,000 36,700,962 37,420,021 32,009,092 39,302,147
CHANGE IN NET POSITION 104,000 1,553,825 1,076,810 8,082,406 1,124,867
BEGINNING NET POSITION 113,029,877 113,133,877 114,687,702 115,764,512 123,846,918
ENDING NET POSITION $ 113,133,877 $ 114,687,702 $ 115,764,512 $ 123,846,918 $ 124,971,785
CO
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S
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L
I
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A
T
E
D
FI
N
A
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C
I
A
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S
C
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E
D
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S
BLUE CHALK STICKS
Senecio Mandraliscae
A spreading succulent native of South Africa, the Senecio
Mandraliscae is a winter grower and summer-dormant. Its
upward curving foliage grows 3-4 inches tall.
Consolidated
Financial Schedules
FISCAL YEAR BUDGET 2018-2019 57
Consolidated Financial Summary
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
REVENUES
4100 Water Sales $ 14,556,339 $ 14,500,000 $ 15,000,000 $ 15,100,000 $ 600,000 4%
4200 Meter Charges 8,944,652 8,845,000 8,845,000 8,960,000 115,000 1%
4301 Penalties 473,347 485,500 485,500 544,000 58,500 12%
4400 WW Collection
Charges 4,286,594 4,545,000 4,545,000 4,630,000 85,000 2%
4500 WW Treatment
Charges 7,165,655 7,900,000 7,900,000 8,233,000 333,000 4%
4605 Other Operating
Charges 701,596 201,500 201,500 121,000 (80,500)-40%
4701 Interest Income 103,502 97,000 97,000 220,000 123,000 127%
4703 Energy Incentives/
Rebates - - - - -
4704 Miscellaneous
Revenue 42,973 50,000 50,000 40,000 (10,000)-20%
TOTAL REVENUES $ 36,274,658 $ 36,624,000 $ 37,124,000 $ 37,848,000 $ 1,224,000 3%
An in-depth District-wide overview
of the FY 2017-18 budget.
An in-depth District-wide overview
of the FY 2017-18 budget.
CONSOLIDATED FINANCIAL SCHEDULES
Overview of revenues and other financing sources and expenditures
58 EAST VALLEY WATER DISTRICT
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
EXPENSES – OPERATING BY PROGRAM
1000 Governing Board $ 136,613 $ 229,000 $ 229,000 $ 337,000 $ 108,000 47%
2000 General Administration 1,106,502 1,201,000 1,367,000 1,258,000 57,000 5%
2100 HR/Risk Management 784,357 845,000 892,000 990,000 145,000 17%
2200 Public Affairs 632,684 828,000 890,000 1,142,000 314,000 38%
2300 Conservation 655,982 575,000 575,000 593,000 18,000 3%
3000 Finance 1,158,039 1,182,000 1,256,000 1,131,000 (51,000)-4%
3200 Information Technology 750,763 963,000 971,000 1,009,000 46,000 5%
3300 Customer Service 1,547,563 1,749,000 1,811,000 1,786,000 37,000 2%
3400 Meter Services 334,573 397,000 407,000 283,000 (114,000)-29%
4000 Engineering 1,321,765 1,527,000 1,586,000 1,521,000 (6,000)0%
5000 Water Production
Admin 432,791 469,000 469,000 494,000 25,000 5%
5000-51 Source of Supply 2,926,045 2,654,000 2,654,000 2,791,000 137,000 5%
5000-52 Pumps & Boosters 596,610 726,000 726,000 727,000 1,000 0%
5000-54 Trans & Distribution 243,480 223,000 290,000 366,000 143,000 64%
5100 Water Treatment 644,138 890,000 1,061,000 848,000 (42,000)-5%
5200 Water Quality 367,491 410,000 425,000 434,000 24,000 6%
6000 Maintenance Admin 214,836 220,000 246,000 345,000 125,000 57%
6100 Water Maintenance 1,857,848 2,021,000 2,044,000 2,204,000 183,000 9%
6200 Wastewater
Maintenance 7,592,044 8,593,000 8,625,000 8,996,000 403,000 5%
7000 Facilities Maintenance 781,605 776,000 826,000 961,000 185,000 24%
7100 Fleet Maintenance 611,011 516,000 564,000 459,000 (57,000)-11%
SUBTOTAL OPERATING
EXPENSES 24,696,740 26,994,000 27,914,000 28,675,000 1,681,000 6%
EXPENSES – OTHER
Debt Service 3,560,567 4,315,000 4,315,000 4,358,000 43,000 1%
Capital Outlay 637,517 611,000 611,000 1,106,000 495,000 81%
Capital Improvement 3,089,678 4,287,000 4,345,000 3,605,000 (682,000)-16%
Transfer to Reserves 4,290,156 417,000 - 74,000 (343,000)-82%
Transfer from Reserves - - (61,000) 30,000 30,000 100%
SUBTOTAL OTHER
EXPENSES 11,577,918 9,630,000 9,210,000 9,173,000 (457,000)-5%
NET $ - $ - $ - $ - $ -
FISCAL YEAR BUDGET 2018-2019 59
ITEMIZED EXPENSE SUMMARY
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $6,191,739 $6,182,600 $6,213,000 $6,323,000 $140,400 2%
5102 Temporary Labor 54,335 15,000 15,000 - (15,000)-100%
5103 Overtime 328,723 292,000 307,000 352,000 60,000 21%
5104 Standby 36,948 40,000 40,000 35,000 (5,000)-13%
5200 Benefits 2,305,631 2,873,000 3,382,000 2,828,000 (45,000)-2%
PERSONNEL TOTAL 8,917,376 9,402,600 9,957,000 9,538,000 135,400 1%
WATER SUPPLY
6101 Purchased Water $1,012,841 $500,000 $500,000 $500,000 - 0%
6102 Replenishment 160,680 163,000 163,000 445,000 282,000 173%
6103 Water
Assessment 135,938 138,000 138,000 122,000 (16,000)-12%
WATER SUPPLY TOTAL 1,309,459 801,000 801,000 1,067,000 266,000 33%
OPERATING EXPENSES
6201 Materials &
Supplies 575,664 613,000 612,000 722,000 109,000 18%
6202 Tools 53,915 38,000 38,000 40,000 2,000 5%
6203 Office Supplies 43,784 46,000 46,000 41,000 (5,000)-11%
6204 Chemicals 261,127 345,000 345,000 350,000 5,000 1%
6205 Conservation
Rebates 287,837 200,000 200,000 200,000 - 0%
6301 Contract Services 1,807,017 2,499,000 2,750,000 2,876,000 377,000 15%
6302 Banking Services 264,075 323,000 323,000 326,000 3,000 1%
6303 Printing &
Publishing 115,514 103,000 103,000 289,000 186,000 181%
6304 Legal Services 193,794 281,000 381,000 256,000 (25,000)-9%
6305 Treatment
Services 7,165,655 7,900,000 7,900,000 8,233,000 333,000 4%
6306 Rents & Leases 15,581 - - 15,000 15,000 -
6307 Uniforms 61,917 74,000 77,000 72,000 (2,000)-3%
6308 Billing Services 45,540 52,000 52,000 52,000 - 0%
6309 Shut Off Notice
Services 360,144 359,000 359,000 359,000 - 0%
6310 Street Services 188,665 400,000 400,000 400,000 - 0%
6311 Landscape
Services 156,722 145,000 145,000 145,000 - 0%
6312 Janitorial Services $ 74,816 $ 132,000 $ 142,000 $ 140,000 $ 8,000 6%
60 EAST VALLEY WATER DISTRICT
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
6314 Litigation Services $ - $ - $ - $ 50,000 $ 50,000 -
6401 Utilities 16,260 26,000 26,000 24,000 (2,000)-8%
6402 Telephone 133,166 137,000 137,000 132,000 (5,000)-4%
6403 Electricity 1,622,686 1,820,000 1,820,000 1,820,000 - 0%
6404 Fuel 106,478 125,000 125,000 125,000 - 0%
6405 Permits 187,512 220,000 220,000 293,000 73,000 33%
6406 Postage 127,157 208,000 208,000 203,000 (5,000)-2%
6501 Memberships 109,592 110,000 110,000 113,000 3,000 3%
6502 Prof Development 105,163 181,000 182,000 184,000 3,000 2%
6503 Education
Assistance 1,290 20,000 21,000 23,000 3,000 15%
6504 Meetings 19,133 43,400 44,000 56,000 12,600 29%
6505 Employee
Recognition 14,020 19,000 19,000 20,000 1,000 5%
6701 General Insurance 188,624 210,000 210,000 210,000 - 0%
6702 Insurance Claims 7,006 10,000 10,000 10,000 - 0%
6703 Cash Over/Short 557 1,000 - - (1,000)-100%
6704 Bad Debt - - 1,000 1,000 1,000 100%
6705 OPEB Retirees 159,494 150,000 150,000 290,000 140,000 93%
OPERATING
EXPENSES TOTAL 14,469,905 16,790,400 17,156,000 18,070,000 1,279,600 8%
TOTAL EXPENSES $ 24,696,740 $ 26,994,000 $ 27,914,000 $ 28,675,000 $ 1,681,000 6%
Operating expenses are identified and
accounted for at the Program level.
WA
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DOUBLE YELLOW DAYLILY
Hemerocallis ‘Betty Woods’
Slightly-fragrant flowers, Double Yellow Daylilies bloom
in spring through summer. A drought tolerant native from
Asian that can grow 2-4 feet tall.
Water Fund
FISCAL YEAR BUDGET 2018-2019 63
Water Fund
East Valley Water District understands the importance of preserving California’s water supplies, especially in times of drought, and has taken many steps to encourage water use efficiency.
The water budget based rates promote water
efficiency and is based on the cost of service;
is equitable and fair; and promotes sustainable
behavior change. Water budget based rates
structure has been recognized by the SWRCB
for producing superior water savings and is an
approved alternative approach for compliance with
current California Drought Emergency Conservation
Regulations.
RATES
EVWD bills all customers on a monthly basis for
water usage. In March 2015, the Board of Directors
unanimously approved restructuring the water
rates from a uniform structure to water budget
based rates to encourage efficient water use and
secure the District’s long-term financial stability.
The Board’s decision also included the approval of
a three-year schedule of changes to the District’s
water rates. Water budget based rates are designed
to treat customers fairly by meeting each individual
customer’s unique needs. Its intent is to determine
the quantity of water that would be considered an
efficient level of water use. EVWD considers multiple
factors in calculating each customer’s monthly water
budget:
• Number of Occupants
• Number of Dwelling Units
• Medical Needs
• Horses/Live Stock
• Business Needs
• Agricultural Needs
• Irrigable Landscape
• Weather
The rates have been designed with a three-tier
structure, each developed based on the District’s
cost of service to provide three different sources
and uses of water. Based on the new rate structure,
approximately 60 percent of the District’s revenue
requirements may be captured from the amount of
water used.
Since the adoption of water budget based rates, the
District has experienced success in reducing water
consumption and stabilizing revenues to ensure our
fixed operational cost are covered. During FY 2017-
18 the Board approved a modification to the final
phase in the three-year rate increase. For FY 2018-
19 no increase in water rates has been adopted.
Monthly Meter Charges
METER SIZE FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
5/8 in.$ 20.96 $ 23.06 $ 23.06 $ 23.06
3/4 in. 26.61 29.27 29.27 29.27
1 in. 37.92 41.71 41.71 41.71
1.5 in. 66.19 72.81 72.81 72.81
2 in. 100.12 110.13 110.13 110.13
3 in. 207.54 228.30 228.30 228.30
4 in. 365.85 402.44 402.44 402.44
6 in. 744.67 819.14 819.14 819.14
8 in.$ 1,366.62 $ 1,503.25 $ 1,503.25 $ 1,503.25
64 EAST VALLEY WATER DISTRICT
Commodity Charges
COMMODITY RATES FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
Tier 1 $1.73 $1.73 $1.73 $1.73
Tier 2 2.46 2.46 2.46 2.46
Tier 3 3.44 3.44 3.44 3.44
Monthly Fire Line Service Charges
METER SIZE FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
1 in.$8.78 $8.78 $8.78 $8.78
1.5 in.13.18 13.18 13.18 13.18
2 in.17.57 17.57 17.57 17.57
3 in.26.35 26.35 26.35 26.35
4 in.35.14 35.14 35.14 35.14
6 in.52.70 52.70 52.70 52.70
8 in.70.27 70.27 70.27 70.27
10 in.87.84 87.84 87.84 87.84
REVENUES
Water revenues are generated through the following avenues:
• Fixed Meter Charges
• Water Consumption Sales
• Penalties
―Late Fees
―Shut Off Notice
―Reconnect Fees
• Initiation of Service Fees
• Energy Incentives
• Miscellaneous Reimbursements
―District property damage
―In Lieu Programs
• Interest
In order to be as accurate as possible, staff evaluated and considered external factors that would have any
impact on revenue projections:
• Number of accounts by class
• Total irrigable landscaped area in the District service area
• Historical water usage
• State mandates
• Operational changes
FISCAL YEAR BUDGET 2018-2019 65
A careful analysis of the District’s water accounts
and usage were considered as the foundation for
projecting water sales. To determine Tier 1 usage,
each residential account was assumed to receive
10 units of Tier 1 water. Next, staff used GIS data
to provide the total square footage of irrigable
landscape and converted the efficient amount of
water necessary. Tier 3 water was based on historical
usage for irrigation accounts. Other classification
includes temporary water meters used mainly for
construction.
The table below reflects FY 2017-18 assumptions for
revenue projections. The number of accounts does
not include fire services.
4%Other Charges
Sources of Revenue
Water Sales (Acre Feet)
CLASS NO. OF
ACCOUNTS TIER 1 TIER 2 TIER 3 TOTAL TOTAL SALES
Residential 19,883 4,903 3,228 895 9,026 $ 8,493,000
Multi-Family 474 2,160 852 475 3,487 3,253,000
Commercial 681 1,125 94 147 1,366 1,168,000
Irrigation 322 - 1,194 606 1,800 2,186,000
TOTALS 21,360 8,188 5,368 2,123 15,679 $ 15,100,000
Single family and multi-family residential customers account
for 78% of the District’s water sales.
58%WaterSales38%MeterCharges
66 EAST VALLEY WATER DISTRICT
Meter Charge
METER SIZE NO. OF
SERVICES RATE TOTAL
5/8 in.4,202 $ 23.06 $ 1,163,000
3/4 in.12,327 29.27 4,330,000
1 in.4,175 41.71 2,090,000
1.5 in.262 72.81 229,000
2 in.287 110.13 379,000
3 in.62 228.30 170,000
4 in.22 402.44 106,000
6 in.12 819.44 118,000
8 in.11 1,503.28 200,000
Fire Service 1.5 in.10 13.18 2,000
Fire Service 4 in.50 35.14 21,000
Fire Service 6 in.124 52.70 85,000
Fire Service 8 in.55 70.27 51,000
Fire Service 10 in.13 87.84 16,000
TOTALS 21,612 $ 8,960,000
EXPENSES
Expenses are based on the cost to provide water to
meet customer demands. The table below projects
the amount of water to be produced for FY 2018-
19. The amount of water produced is more than the
amount of water sold to account for normal system
water loss.
The continued severity of the drought has prompted
the District to put forth significant effort towards the
Conservation Program. This Program is committed
to assisting customers with conservation efforts
through the continuance of the rebate programs and
instructor-led seminars and demonstrations.
Staff continues to review and enhance processes to
ensure optimal performance. However, due to the
new rate structure, cost allocations for the Information
Technology and Customer Service Departments
were shifted to the Water Fund. Previously, those
costs were allocated evenly between the Water and
Wastewater Fund. It has been determined that budget
based rates require a significant amount of time and
commitment from staff therefore justifying the shift
in expenses. Moreover, due to the uncertainty of
revenue income, staff has reprioritized programs to
ensure critical programs continue while additional
services can be re-evaluated at mid-year.
CONCLUSION
The District strives to provide safe and reliable water
delivery services. The District has put forth significant
effort to overcome the challenges of maintaining a
fiscally sustainable and operationally dependable
organization. The District maintains its commitment
to investing in critical infrastructure to ensure the
future of its thriving community. Due to the variable
factors, mid-year review will be an important time
to review projections and program expenditures to
make adjustments as necessary.
FISCAL YEAR BUDGET 2018-2019 67
Water Production (Acre Feet)
SOURCE OF SUPPLY FY 2015-16
Actual
FY 2016-17
Actual
FY 2017-18
Projected
FY 2018-19
Budgeted
Ground Water 16,164 12,928 13,315 12,649
Surface Water 2,330 3,913 3,700 3,515
Purchased 174 606 800 800
TOTALS 18,668 17,447 17,815 16,964
14%Source ofSupply
3%Pumps &Boosters
6%CapitalExpenditures
4%Treatment
9%Transmission &Distribution
7%CustomerService
29%Administration
17%Debt Service
11%ReserveContribution
Water Fund Expenses by Cost Center
68 EAST VALLEY WATER DISTRICT
FY 2018-19 Water Fund Proposed Budget
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
REVENUES
4100 Water Sales $ 14,556,339 $ 14,500,000 $ 16,342,378 $ 15,100,000 $ 600,000 4%
4200 Meter Charges 8,944,652 8,845,000 8,845,000 8,960,000 115,000 1%
4301 Penalties 81,664 145,000 145,000 380,000 235,000 162%
4303 Disconnect Notice
Charge 349,207 300,500 300,500 - (300,500)-100%
4605 Other Operating
Charges 539,626 131,500 131,500 93,000 (38,500)-29%
4701 Interest Income 73,315 75,000 75,000 160,000 85,000 113%
4703 Energy Incentives/
Rebates - - - - - -
4704 Miscellaneous Revenue 42,973 50,000 50,000 40,000 (10,000)-20%
TOTAL REVENUES 24,587,776 24,047,000 25,889,378 24,733,000 686,000 3%
OPERATING EXPENSES
SOURCE OF SUPPLY/WELLS
5101 Regular Labor 387,859 358,000 358,000 261,000 (97,000)-27%
5103 Overtime 28,913 30,000 35,000 32,000 2,000 7%
5200 Benefits 89,094 151,000 204,000 110,000 (41,000)-27%
6101 Purchased Water 1,012,841 500,000 500,000 500,000 - 0%
6102 Groundwater
Replenishment 160,680 163,000 163,000 445,000 282,000 173%
6103 Water Assessment 135,938 138,000 138,000 122,000 (16,000)-12%
6201 Materials & Supplies 27,228 63,000 63,000 61,000 (2,000)-3%
6204 Chemicals 92,592 150,000 150,000 150,000 - 0%
6301 Contract Services 120,564 222,000 227,000 271,000 49,000 22%
6311 Landscape Services 70,580 40,000 40,000 40,000 - 0%
6402 Telephone 666 - - - - -
6403 Electricity 1,023,896 1,000,000 1,000,000 1,000,000 - 0%
6405 Permits 72,329 100,000 100,000 100,000 - 0%
6504 Meetings - 1,000 1,000 1,000 - 0%
SOURCE OF SUPPLY TOTAL 3,223,180 2,916,000 2,979,000 3,093,000 177,000 6%
PUMPS & BOOSTERS
5101 Regular Labor 84,747 92,000 92,000 86,000 (6,000)-7%
5103 Overtime 12,419 5,000 5,000 10,000 5,000 100%
5200 Benefits 19,108 34,000 46,000 36,000 2,000 6%
6201 Materials & Supplies 22,988 25,000 25,000 23,000 (2,000)-8%
6301 Contract Services $ 37,280 $ 80,000 $ 80,000 $ 81,000 $ 1,000 1%
FISCAL YEAR BUDGET 2018-2019 69
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
6311 Landscape Services $ - $ - $ 35,000 $ 35,000 $ 35,000 0%
6403 Electricity 433,612 500,000 500,000 500,000 - 0%
PUMPS & BOOSTERS TOTAL 610,154 736,000 783,000 771,000 35,000 5%
TREATMENT
5101 Regular Labor 222,087 237,000 237,000 214,000 (23,000)-10%
5103 Overtime 12,216 10,000 18,000 25,000 15,000 150%
5200 Benefits 78,410 92,000 115,000 95,000 3,000 3%
6201 Materials & Supplies 13,910 15,000 20,000 23,000 8,000 53%
6204 Chemicals 129,450 150,000 150,000 150,000 - 0%
6301 Contract Services 97,208 186,000 379,000 249,000 63,000 34%
6301 Uniforms - - - 2,000 2,000 -
6311 Landscape Services 20,723 14,000 14,000 14,000 - 0%
6401 Utilities 1,939 15,000 15,000 10,000 (5,000)-33%
6402 Telephone 12,211 - - - - -
6403 Electricity 77,715 200,000 200,000 200,000 - 0%
6405 Permits - - - - - -
TREATMENT TOTAL 665,869 919,000 1,148,000 982,000 63,000 7%
TRANSMISSION & DISTRIBUTION
5101 Regular Labor 1,008,010 964,000 964,000 1,172,000 208,000 22%
5103 Overtime 195,992 160,000 115,000 163,000 3,000 2%
5200 Benefits 417,563 481,000 553,000 560,000 79,000 16%
6201 Materials & Supplies 241,832 220,000 220,000 240,000 20,000 9%
6202 Tools 26,128 16,000 16,000 16,000 - 0%
6204 Chemicals 39,085 45,000 45,000 50,000 5,000 11%
6301 Contract Services 86,627 118,000 118,000 124,000 6,000 5%
6307 Uniforms 20,394 20,000 20,000 20,000 - 0%
6310 Street Services 188,665 400,000 400,000 400,000 - 0%
6405 Permits 18,863 - - - - 0%
6406 Postage 2,224 2,000 2,000 2,000 - 0%
6503 Education Assistance - 7,000 7,000 5,000 (2,000)-
6504 Meetings - - - - - -
TRANS & DIST TOTAL 2,245,383 2,433,000 2,460,000 2,752,000 319,000 13%
CUSTOMER SERVICE
5101 Regular Labor 538,508 558,400 558,400 511,200 (47,200)-8%
5102 Temporary Labor 13,850 2,100 2,100 - (2,100)-100%
5103 Overtime 11,333 23,500 23,500 13,500 (10,000)-43%
5200 Benefits $ 246,131 $ 304,400 $ 344,300 $ 259,900 $ (44,500)-15%
70 EAST VALLEY WATER DISTRICT
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
6201 Materials & Supplies $ 5,572 $ 8,600 $ 8,600 $ 5,500 $ (3,100)-36%
6202 Tools 164 1,000 1,000 3,000 2,000 200%
6203 Office Supplies 1,439 2,800 2,800 2,100 (700)-25%
6301 Contract Services 62,164 86,200 93,200 95,300 9,100 11%
6302 Banking Services 176,821 212,100 212,100 214,200 2,100 1%
6303 Printing & Publishing 2,441 3,500 3,500 7,000 3,500 100%
6304 Legal Services 3,997 3,500 3,500 3,500 - 0%
6306 Rents & Leases 3,500 - - - - -
6307 Uniforms 5,186 7,200 10,200 5,800 (1,400)-19%
6308 Billing Services 31,878 36,400 36,400 36,400 - 0%
6309 Shut Off Notice
Services 360,144 359,000 359,000 359,000 - 0%
6402 Telephone 3,594 6,200 6,200 5,600 (600)-10%
6406 Postage 66,616 105,700 105,700 107,100 1,400 1%
6502 Professional
Development 857 9,800 9,800 9,800 - 0%
6503 Education Assistance 513 700 700 - (700)-100%
6504 Meetings 246 1,400 2,000 2,000 600 43%
6703 Cash Over/Short 390 700 - - (700)-100%
CUSTOMER SERVICE TOTAL 1,535,344 1,733,200 1,783,000 1,640,900 (92,300)-5%
ADMINISTRATION
5101 Regular Labor 2,628,506 2,580,400 2,321,800 2,621,200 40,800 2%
5102 Temporary Labor 25,213 8,400 8,400 - (8,400)-100%
5103 Overtime 38,280 44,000 47,500 47,800 3,800 9%
5104 Standby 30,232 34,000 34,000 33,000 (1,000)-3%
5200 Benefits 1,002,002 1,154,500 1,392,200 1,120,300 (34,200)-3%
6201 Materials & Supplies 166,263 180,300 176,100 212,200 31,900 18%
6202 Tools 15,699 12,700 12,700 13,100 400 3%
6203 Office Supplies 31,755 31,500 23,800 28,900 (2,600)-8%
6205 Conservation Rebates 287,837 200,000 200,000 200,000 - 0%
6301 Contract Services 910,625 1,146,800 1,144,500 1,305,100 158,300 14%
6302 Banking Services 8,032 14,000 - 14,000 - 0%
6303 Printing & Publishing 96,626 83,600 82,900 191,500 107,900 129%
6304 Legal Services 133,012 193,500 271,500 175,000 (18,500)-10%
6306 Rents & Leases 7,407 - - 10,500 10,500 0%
6307 Uniforms 27,805 34,500 32,400 32,100 (2,400)-7%
6311 Landscape Services 45,793 63,700 39,200 39,200 (24,500)-38%
6312 Janitorial Services $ 52,371 $ 92,400 $ 99,400 $ 96,400 $ 4,000 4%
FISCAL YEAR BUDGET 2018-2019 71
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
6314 Litigation Services $ - $ - $ - $ 35,000 $ 35,000 0%
6401 Utilities 10,025 7,700 7,700 9,800 2,100 27%
6402 Telephone 84,549 94,800 92,700 95,400 600 1%
6403 Electricity 61,224 84,000 84,000 84,000 - 0%
6404 Fuel 74,535 87,500 87,500 112,500 25,000 29%
6405 Permits 67,424 84,000 84,000 135,100 51,100 61%
6406 Postage 21,850 44,500 43,800 34,600 (9,900)-22%
6501 Memberships & Dues 77,266 78,500 75,700 80,600 2,100 3%
6502 Professional
Development 75,771 119,300 108,100 121,200 1,900 2%
6503 Education Assistance 390 9,900 10,600 12,500 2,600 26%
6504 Meetings 13,707 29,600 26,800 35,100 5,500 19%
6505 Employee Recognition 9,814 13,300 13,300 14,000 700 5%
6701 General Insurance 132,037 147,000 147,000 147,000 - 0%
6702 Insurance Claims 4,904 7,000 7,000 7,000 - 0%
6704 Bad Debt - - - 1,000 1,000 0%
6705 OPEB Retirees 111,646 105,000 105,000 203,000 98,000 93%
ADMINISTRATION TOTAL 6,252,600 6,786,400 6,779,600 7,268,100 481,700 7%
TOTAL OPERATING
EXPENSES 14,532,530 15,523,600 15,932,600 16,507,000 983,400 6%
OTHER USES
7101 Debt Principal 1,630,602 2,343,000 2,343,000 2,496,000 153,000 7%
7102 Debt Interest 1,634,047 1,664,000 1,659,000 1,550,000 (114,000)-7%
7500 Reserve Contribution 1,413,255 515,000 417,000 74,000 (441,000)-86%
8101 Capital Outlay 627,827 435,100 480,000 931,000 495,900 114%
8999 Capital Improvement
Program 2,061,246 2,780,000 3,305,000 3,175,000 395,000 14%
TOTAL OTHER USES 7,366,977 7,737,100 8,204,000 8,226,000 488,900 6%
SUMMARY
Total Revenue 24,587,776 24,047,000 25,889,378 24,733,000 686,000 3%
Total Operating Expenses 14,532,530 15,523,600 15,932,600 16,507,000 983,400 6%
Total Other Expenses 7,366,977 7,737,100 8,204,000 8,226,000 488,900 6%
NET $ 2,688,269 $ 786,300 $ 1,752,778 $ - $ (786,300)0%
72 EAST VALLEY WATER DISTRICT
Revenues
Operating Expenses
FY 2012-13Actual FY 2013-14Actual FY 2014-15Actual FY 2015-16Actual FY 2016-17Actual FY 2017-18Projected FY 2018-19Budgeted
$5M
$10M
$15M
$20M
$25M
$10,997,073
$20,385,046
$10,997,073
$12,275,670 $12,915,690
$14,532,530
$16,367,600 $16,507,000
$20,385,046
$23,120,539
$19,879,330
$24,587,776
$24,547,000
$24,733,000
Water Fund Revenues Vs. Expenses
The District delivers more than 15 million gallons of water daily
through 293 miles of water distribution pipeline.
WA
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YARROW
Achillea Millefolium
In antiquity, the Achillea Millefolium was used or
staunching the flow of blood from wounds. A native of
Europe, western Asia and North America, it tolerates
hot, humid summers and drought.
Wastewater Fund
FISCAL YEAR BUDGET 2018-2019 75
Wastewater Fund
The Wastewater Fund pays for all activities related to the operations and maintenance of the wastewater collection infrastructure as well as the treatment of wastewater.
All treatment charges collected from customers are
remitted to the City of San Bernardino Municipal
Water Department.
RATES
There are two sets of rates that make up the
Wastewater Charge:
1. East Valley Water District Collection System
Charge that includes conveyance and
maintenance of the wastewater mains and;
2. City of San Bernardino Wastewater
Treatment Charge that includes the
treatment and disposal of waste.
Each set of rates has two components:
1. System Charge based on customer
type, Residential or Commercial.
2. Service Charge based on the amount and
concentration of the wastewater discharged
into the wastewater system. Amount and
concentration have a direct impact to the entire
wastewater system and treatment facility.
The District’s service area for wastewater is divided
into two regions with City Creek being the identify-
ing landmark. Residences and businesses west of
City Creek are charged a different rate than those
east of City Creek due to the timing of development
and the hydraulics of the system. The adopted rates
by customer class are listed in the rate tables below.
RESIDENTIAL
East Valley Water District bills residential customers
a monthly wastewater charge based on the number
of dwelling units, up to four units, per property.
Properties with four or more units are classified as
multi-family. The table below identifies the number
of services and the wastewater charges per month.
COMMERCIAL
The District bills commercial customers on a monthly
basis for wastewater. The charge consists of four
components—two flat rates and two consumption
based rates. The two flat rates are EVWD’s system
charge and the City of San Bernardino’s treatment
charge. The two consumption based rates are for
EVWD’s Collection Charge per hundred cubic feet
(HCF) and the City of San Bernardino’s Treatment
Charge per HCF.
Additionally, the consumption based rates are
calculated using the following formula [($.55/HCF
EVWD Collection Charge + City of San Bernardino
Treatment Charge) x HCF used]. Shown below is
a schedule of commercial wastewater rates for FY
2018-19.
Residential Wastewater Rates
RESIDENTIAL NUMBER OF
SERVICES
COLLECTION
CHARGE
TREATMENT
CHARGE
TOTAL MONTHLY
CHARGE
West of City Creek 13,274 $ 15.36 $ 21.55 $ 36.91
East of City Creek 5,301 17.36 21.55 38.91
Commercial Wastewater Rates
COMMERCIAL CUSTOMER EVWD SYSTEM
COLLECTION CHARGE
CITY OF SAN BERNARDINO
TREATMENT CHARGE
EVWD Commercial Charge
Multi-Family (4+ Units), Mobile HP
Non-Residential Customer Classes
$ 3.90
$ 1.97
$ 3.52
76 EAST VALLEY WATER DISTRICT
REVENUES
Wastewater revenues consist of collection charges,
treatment charges, and miscellaneous revenues
such as interest income and capacity charges for new
services. The District anticipates a small increase in
revenue related to the assessment of wastewater
collection charges to vacant homes. In addition, the
City of San Bernardino has adopted rate increases
for treatment. Those revenues will be remitted to
the City of San Bernardino, therefore having no
impact on District Operations.
Sources of Revenue2%Other Charges
Volumetric Rates
CUSTOMER TYPE EVWD SYSTEM
COLLECTION CHARGE $/HCF
CITY OF SAN BERNARDINO
TREATMENT CHARGE $/HCF
WEST OF CITY CREEK
Multi-Family 0.55 1.53
Commercial/Retail/Dry Cleaners 0.55 2.55
Restaurants/Hotels 0.55 3.28
Laundromats/Government/Office 0.55 1.83
Building/Motels 0.55 1.33
Schools/Churches 0.55 1.63
Convalescent Homes 0.55 1.83
Office Buildings/Motels 0.55 1.58
Auto Repair/Service/Car wash 0.55 1.58
EAST OF CITY CREEK
Multi-Family 0.64 1.53
Commercial/Retail/Dry Cleaners 0.64 2.55
Restaurants/Hotels 0.64 3.28
Laundromats/Government 0.64 1.83
Schools/Churches 0.64 1.33
Convalescent Homes 0.64 1.63
Office Buildings/Motels 0.64 1.83
Auto Repair/Service/Car wash 0.64 1.58
36%WastewaterCollectionCharges
62%WastewaterTreatmentCharges
FISCAL YEAR BUDGET 2018-2019 77
EXPENSES
Operating expenses have remained the same overall
in the Wastewater Fund. The District continues to
conduct preventive maintenance programs on the
wastewater mains such as videoing the lines and
cleaning the lines on a regular schedule. Additionally,
staff has invested more time and efforts into the
spot repairs of the mains when sags and cracks are
found in the lines when reviewing video tapes of the
wastewater system.
With the implementation of Water Budget Based
Rates, costs associated with Customer Service and
Information Technology were shifted to the Water
Fund because of increased efforts to administer the
new tiered rates.
The District continues to move forward with the
Sterling Natural Resource Center, a facility that will
create up to 10 million gallons per day of recycled
water.
Completion of the SNRC will mitigate the impacts
of future droughts by providing a long term reliable
water supply. This $126 million project is anticipated
to begin construction in FY 2018-19.
CONCLUSION
The Wastewater Fund is balanced, however, a rate
study must be conducted to ensure proper rates
are charged to fund future capital improvement
projects and that the District continues to meet
debt service obligations as set forth in the bond
covenants. District staff will continue to monitor the
revenues and expenses and present the progress
to the Board of Directors on a quarterly basis.
3%CustomerService
3%Debt Service
5%Transmission &DistributionWastewater Fund
Expenses by Cost Center
19%Administration
62%Treament
6%ReserveContribution
2%Capital
78 EAST VALLEY WATER DISTRICT
FY 2018-19 Wastewater Fund Proposed Budget
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
REVENUES
4301 Late Payment Fee $ 42,476 $ 40,000 $ 40,000 $ 164,000 $ 124,000 310%
4400 Wastewater
Collection Charges 4,286,594 4,545,000 4,650,970 4,630,000 85,000 2%
4500 Wastewater
Treatment Charges 7,165,655 7,900,000 8,578,636 8,233,000 333,000 4%
4605 Other Operating
Charge 161,970 70,000 70,000 28,000 (42,000)-60%
4701 Interest Income 30,187 22,000 22,000 60,000 38,000 173%
TOTAL REVENUES 11,686,882 12,577,000 13,361,606 13,115,000 538,000 4%
OPERATING EXPENSES
TREATMENT
6305 Treatment Services 7,165,655 7,900,000 7,900,000 8,233,000 333,000 4%
TREATMENT TOTAL 7,165,655 7,900,000 7,900,000 8,233,000 333,000 4%
TRANSMISSION & DISTRIBUTION
5101 Regular Labor 226,137 280,000 280,000 290,000 10,000 4%
5103 Overtime 13,576 3,000 35,000 45,000 42,000 1400%
5200 Benefits 36,186 144,000 144,000 146,000 2,000 1%
6201 Materials & Supplies 28,847 30,000 30,000 31,000 1,000 3%
6202 Tools 6,362 5,000 5,000 5,000 - 0%
6301 Contract Services 113,935 228,000 228,000 243,000 15,000 7%
6307 Uniforms 1,346 3,000 3,000 3,000 - 0%
TRANS & DIST TOTAL 426,389 693,000 725,000 763,000 70,000 10%
CUSTOMER SERVICE
5101 Regular Labor 135,639 141,600 141,600 142,800 1,200 1%
5102 Temporary Labor 5,936 900 900 - (900)-100%
5103 Overtime 1,598 1,500 1,500 1,500 - 0%
5200 Benefits 65,200 72,600 86,700 77,100 4,500 6%
6201 Materials & Supplies 1,794 2,400 2,400 1,500 (900)-38%
6202 Tools - - - - - 0%
6203 Office Supplies 617 1,200 1,200 900 (300)-25%
6301 Contract Services 24,392 34,800 37,800 38,700 3,900 11%
6302 Banking Services 75,780 90,900 90,900 91,800 900 1%
6303 Printing & Publishing 1,046 1,500 1,500 3,000 1,500 100%
6304 Legal Services 1,713 1,500 1,500 1,500 - 0%
6306 Rents & Leases 1,500 - - - - 0%
6307 Uniforms $ 849 $ 1,800 $ 1,800 $ 1,200 $ (600)-33%
FISCAL YEAR BUDGET 2018-2019 79
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
6308 Billing Services $ 13,662 $ 15,600 $ 15,600 $ 15,600 $ - 0%
6402 Telephone 1,134 1,800 1,800 2,400 600 33%
6406 Postage 28,550 45,300 45,300 45,900 600 1%
6502 Professional
Development 367 4,200 4,200 4,200 - 0%
6503 Education Assistance 220 300 300 - (300)-100%
6703 Cash Over/Short 167 300 - - (300)-100%
CUSTOMER SERVICE TOTAL 360,164 418,200 435,000 428,100 9,900 2%
ADMINISTRATION
5101 Regular Labor $ 960,246 $ 971,200 $ 1,260,200 $ 1,024,800 $ 53,600 6%
5102 Temporary Labor 9,336 3,600 3,600 - (3,600)-100%
5103 Overtime 14,396 15,000 26,500 14,200 (800)-5%
5104 Standby 6,716 6,000 6,000 2,000 (4,000)-67%
5200 Benefits 351,937 439,500 496,800 423,700 (15,800)-4%
6201 Materials & Supplies 67,230 68,700 66,900 124,800 56,100 82%
6202 Tools 5,562 3,300 3,300 2,900 (400)-12%
6203 Office Supplies 9,973 10,500 18,200 9,100 (1,400)-13%
6301 Contract Services 354,222 397,200 442,500 468,900 71,700 18%
6302 Banking Services 3,442 6,000 20,000 6,000 - 0%
6303 Printing & Publishing 15,401 14,400 15,100 87,500 73,100 508%
6304 Legal Services 55,072 82,500 104,500 76,000 (6,500)-8%
6306 Rents & Leases 3,174 - - 4,500 4,500 0%
6307 Uniforms 6,337 7,500 9,600 7,900 400 5%
6311 Landscape Services 19,626 27,300 16,800 16,800 (10,500)-38%
6312 Janitorial Services 22,445 39,600 42,600 43,600 4,000 10%
6314 Litigation Services - - - 15,000 15,000 0%
6401 Utilities 4,296 3,300 3,300 4,200 900 27%
6402 Telephone 31,012 34,200 36,300 28,600 (5,600)-16%
6403 Electricity 26,239 36,000 36,000 36,000 - 0%
6404 Fuel 31,943 37,500 37,500 12,500 (25,000)-67%
6405 Permits 28,896 36,000 36,000 57,900 21,900 61%
6406 Postage 7,917 10,500 11,200 13,400 2,900 28%
6501 Memberships & Dues 32,326 31,500 34,300 32,400 900 3%
6502 Professional
Development 28,168 47,700 59,900 48,800 1,100 2%
6503 Education Assistance 167 2,100 2,400 5,500 3,400 162%
6504 Meetings $ 5,180 $ 11,400 $ 14,200 $ 17,900 $ 6,500 57%
80 EAST VALLEY WATER DISTRICT
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
6505 Employee Recognition $ 4,206 $ 5,700 $ 5,700 $ 6,000 $ 300 5%
6701 General Insurance 56,587 63,000 63,000 63,000 - 0%
6702 Insurance Claims 2,102 3,000 3,000 3,000 - 0%
6702 Bad Debt Expense - - 1,000 - 0%
6705 OPEB Retirees 47,848 45,000 45,000 87,000 42,000 93%
ADMINISTRATION TOTAL 2,212,002 2,459,200 2,921,400 2,743,900 284,700 12%
TOTAL OPERATING
EXPENSES 10,164,210 11,470,400 11,981,400 12,168,000 697,600 6%
OTHER USES
7101 Debt Principal 102,958 95,000 95,000 100,000 5,000 5%
7102 Debt Interest 192,960 222,000 222,000 212,000 (10,000)-5%
7500 Reserve Contribution 112,776 692,900 (2,285,100) 30,000 (662,900)-96%
8101 Capital Outlay 9,690 70,000 315,750 175,000 105,000 150%
8999 Capital
Improvement Program 1,028,431 210,000 3,101,000 430,000 220,000 105%
TOTAL OTHER USES 1,446,815 1,289,900 1,448,650 947,000 (342,900)-27%
SUMMARY
Total Revenue 11,686,882 12,577,000 13,361,606 13,115,000 538,000 4%
Total Operating Expenses 10,164,210 11,470,400 11,981,400 12,168,000 697,600 6%
Total Other Expenses 1,446,815 1,289,900 1,448,650 947,000 (342,900)-27%
Transfer from Reserves - - - - - 0%
NET 75,857 (183,300) (68,444)$ - $ -0%
FISCAL YEAR BUDGET 2018-2019 81
Revenues
Operating Expenses
FY 2013-14Actual FY 2014-15Actual FY 2015-16Actual FY 2016-17Actual FY 2017-18Projected FY 2018-19Budgeted
$14M
$12M
$10M
$8M
$6M
$4M
$2M
$11,585,430 $11,974,364 $11,572,011 $11,686,882
$12,577,000
$13,115,000
$10,113,949 $10,460,073 $10,237,972 $10,164,210
$11,546,400
$12,168,000
Wastewater Fund Revenues Vs. Expenses
East Valley Water District collects wastewater
from 19,645 customers for treatment.
82 EAST VALLEY WATER DISTRICT
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RED NEW ZEALAND TEA TREE
Leptospermum Scoparium ‘Ruby Glow’
Originating from New Zealand, the drought tolerant
Leptospermum Scoparium ‘Ruby Glow’ is fast-growing
reaching heights of 6-8 feet. Its dark ruby-red flowers with
are in full display in spring.
Program Summaries
FISCAL YEAR BUDGET 2018-2019 85
Department Descriptions
The District utilizes program-based budgeting. Requested funds are associated with the expected results and performance is measured by indicators and reviewed on a quarterly basis with the Governing Board.
This results-oriented strategy provides the ability to
monitor expenses related to a particular program
or activity and track measurable benefits. Program-
based budgeting results can be used in cost-
benefit analyses, just as it would be in a business
environment to determine the value of decisions
and enhance transparency.
Program goals and objectives have been designed
to correlate directly with the District’s adopted vision,
and are built from the agency Strategic Plan. Based
on these goals and objectives, key performance
indicators (KPI) monitor progress towards meeting
program objectives. Each KPI has a target that
provides users of the Budget the ability to assess
the Program’s performance overtime. Program-
based budgeting also increases accountability and
transparency as the ratepayers and Governing Board
can more easily see where dollars are invested and
monitor program effectiveness.
Some KPIs are included to notate industry
benchmarks to help staff understand the District’s
performance in comparison to the water and
wastewater industry. American Water Works
Association (AWWA) standards help improve both
operational efficiency and managerial effectiveness.
The FY 2018-19 Budget is organized into the follow-
ing summary programs:
• Governing Board
• General Administration
• Human Resources
• Public Affairs
• Conservation
• Finance
• Information Technology
• Customer Service
• Meter Service
• Engineering
• Water Production
• Water Treatment
• Water Quality
An in-depth District-wide overview
of the FY 2017-18 budget.
An in-depth District-wide overview
of the FY 2017-18 budget.
PROGRAM SUMMARIES
Comprehensive information for each functional program within the Distrtict
86 EAST VALLEY WATER DISTRICT
• Water Maintenance
• Wastewater Maintenance
• Facilities Maintenance
• Fleet Maintenance
Position Summary Schedule
East Valley Water District continues to evaluate staffing needs to ensure all services are addressed by a high-quality workforce.
This process is supported by the strategic direction
and succession planning efforts previously approved
by the Governing Board.
The following staffing changes occurred after
mid-year in FY 2017-18, or are being proposed for
FY 2018-19 and explain the shifts in staff numbers
between departments:
• A full-time graphic designer was added in
Public Affairs and an Environmental Coordinator
removed from Engineering
• A Mechanic position was eliminated (retirement)
and Facilities Maintenance Worker position
added
• A Meter Services position was eliminated
and a Field Services position added to Water
Maintenance.
• A Construction Coordinator position was
eliminated from Engineering and a Field
Services position added to Water Maintenance
• Reporting ties for a warehouse Storekeeper/
Buyer were moved from Finance to Water
Maintenance
The table below summarizes the number of full-time
personnel by Department. All authorized positions
are funded in the proposed budget for FY 2018-19.
Full Time Staffing Summary By Department
DEPARTMENT FY 2016-17 Actual FY 2017-18 Actual 2018-19 Budgeted
2000 General Administration 4 3 3
2100 Human Resources 2 2 2
2200 Public Affairs 2.5 2.5 4
2300 Conservation 1.5 1.5 1
3000 Finance & Accounting 7 7 6
3200 Information Technology 3 3 3
3300 Customer Service 8 7 7
3400 Meter Services 4 4 3
4000 Engineering 7 8 6
5000 Water Production 7 7 7
5100 Water Treatment 2 2 2
5200 Water Quality 2 2 2
6100 Water Maintenance 12 12 15
6200 Wastewater Maintenance 4 4 4
7000 Facilities Maintenance 1 1 2
7100 Fleet Maintenance 2 2 1
TOTAL 69 68 68
FISCAL YEAR BUDGET 2018-2019 87
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
FY 2018 FY 2019
63
65
66
67
69
68 68
Total Authorized Positions
88 EAST VALLEY WATER DISTRICT
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SAUCER PLANT
Aeonium Undulatum
Native to the Canary Islands, the Aeonium Undulatum’s
leaves curl during extreme heat to prevent excessive
water loss. It may go dormant during summer and does not
require any water, except in very dry conditions.
Governing Board
HUMAN RESOURCES
GOVERNING BOARD
GENERAL ADMINISTRATION
PUBLIC AFFAIRS
CONSERVATION
FINANCE & ACCOUNTING
INFORMATION TECHNOLOGY
CUSTOMER SERVICE
METER SERVICES
ENGINEERING
WATER PRODUCTION
WATER TREATMENT
WATER QUALITY
WATER MAINTENANCE
WASTEWATER MAINTENANCE
FACILITIES MAINTENANCE
FLEET MAINTENANCE
Program Personnel
Governing Board Members 5
Elected Officials 5
Ratepayers
Governing Board Chairman
Governing Vice Chairman
Governing Board Members
Program Structure
The Governing Board is the District’s
Legislative Body Responsible for Serving
as the Organizational Policy Makers
FISCAL YEAR BUDGET 2018-2019 91
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Function
GOAL ONE
Provide Organizational Direction and Set Expectations Through
Policy Decisions
OBJECTIVES
1. Implement a 5-Year Work Plan.
2. Conduct General Manager/CEO annual Evaluation including
establishment of FY 2019-20 Goals.
3. Review and update the Board of Directors’ Handbook and
policies.
GOAL TWO
Address Policy Related Decisions to Construct the Sterling Natural
Resource Center (SNRC)
OBJECTIVES
1. Consider agenda items regarding the SNRC.
2. Select a Design-Build entity for project construction in
accordance with the Framework Agreement.
3. Participate in activities that encourage community engagement
for the SNRC.
GOAL THREE
Participate in Activities to Promote Community Engagement and
Increase Board Qualifications
OBJECTIVES
1. Coordinate with the San Bernardino County Registrar of Voters
to hold the 2018 elections.
2. Post all required election information and conduct notifications.
3. Participate in internal and external professional development
activities.
Goals and Objectives
The Governing Board is the legislative body of the organization.
Comprised of five members elected at-large to four-year staggered
terms of office.
Board members are responsible for providing leadership, direction
and serving as the organizational policy makers.
The Governing Board appoints the General Manager/CEO to carry
out the day-to-day District operations and implementation of adopted
policies.
FISCAL YEAR BUDGET 2018-2019 91
92 EAST VALLEY WATER DISTRICT
Governing Board Program
FY 2017-18 ACCOMPLISHMENTS
Goal 1 – Provide Organization Direction and Set
Expectations
-Adopted the Strategic Plan Update
-Approved new administrative policies (Brown
Act Compliance Policy & Public Records Request
Policy)
-Completed the General Manager/CEO evaluation
-Adopted the 2018-19 Legislative Platform
-Adopted updates to the Regional Urban Water
Management Plan
Goal 2 – Address Agenda Items Brought before the
Board of Directors Relating to the SNRC
-Approved filing of application to LAFCO for
activation of District’s latent wastewater treatment
authority
-Approved revisions to the Framework Agreement
with SBVMWD
-Approved the Settlement Agreement with the City
of San Bernardino
Goal 3 – Continue Efforts to Increase the District as a
Regional Leader
-Appointed new Board Member from pool of 8
candidates to fill vacant Board Position
-All members have attended the California Special
District’s Association Leadership Academy
-Served on statewide committees for the
Association of California Water Agencies and
California Special District’s Association
-Conducted communication training sessions
SIGNIFICANT CHANGES
• Costs associated with elections in November 2018 are included in the 2018-19 budget
LEVELS OF SERVICE
The Governing Board has five KPI metrics that are
associated with the District’s Goals and Objectives of:
• Identify Opportunities to Optimize Natural Resources (I-A)
• Maximize Internal Capabilities through Ongoing Professional Development (I- B)
• Practice Transparent and Accountable Fiscal Management (II-A)
• Provide Quality Information to Encourage Community Engagement (II-D)
• Strengthen Regional, State and National Partnerships (I-C)
Program Budget
Allocation
$337,000
FISCAL YEAR BUDGET 2018-2019 93
The program’s performance related to these metrics are included in the following table.
KEY PERFORMANCE INDICATORS
Agency
Goal Key Performance Indicator Target FY 2015-16 FY 2016-17 FY 2017-18
I-A Act on project related agenda items
presented by staff 100%100%100%100%
I-B Average number of professional development
hours per Board Member 6 6 6 8
II-A
Schedule hearing and consider
adjustments to rates, fees and
charges recommended by staff
Yes / 1 Yes / 1 Yes / 1 No / 0
II-D Submit all documentation by deadlines
pursuant to transparency policies 100%100%100%100%
I-C Attend regional and state meetings as
representatives of EVWD 60 140 150 179
PROGRAM BUDGET DETAIL
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 81,199 $ 105,000 $ 105,000 $ 105,000 - 0%
5200 Benefits 23,042 57,000 57,000 65,000 8,000 14%
OPERATING EXPENSES
6201 Materials & Supplies - 1,000 1,000 1,000 - 0%
6301 Contract Services 11,490 10,000 10,000 110,000 100,000 1000%
6307 Uniforms 323 1,000 1,000 1,000 - 0%
6502 Professional Development 20,558 55,000 55,000 55,000 - 0%
GOVERNING BOARD TOTAL $ 136,612 $ 229,000 $ 229,000 $ 337,000 $ 108,000 47%
94 EAST VALLEY WATER DISTRICT
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LACE ALOE
Aloe Aristata Haw
Member of the Xanthorrhoeaceae family, Aloe
Aristata Haw can grow up to 1 foot tall with very little
irrigation. This Lesotho and South Africa native thrives in
warm temperatures.
General Administration
HUMAN RESOURCES
GOVERNING BOARD
GENERAL ADMINISTRATION
PUBLIC AFFAIRS
CONSERVATION
FINANCE & ACCOUNTING
INFORMATION TECHNOLOGY
CUSTOMER SERVICE
METER SERVICES
ENGINEERING
WATER PRODUCTION
WATER TREATMENT
WATER QUALITY
WATER MAINTENANCE
WASTEWATER MAINTENANCE
FACILITIES MAINTENANCE
FLEET MAINTENANCE
Program Personnel
General Manager/CEO 1
District Clerk 1
Administrative Assistant 1
Total Full Time 3
Governing Board
General Maneger/CEO
District Clerk
Administrative Assistant
Program Structure
General Administration is
Responsible for Overseeing the
Day-to-Day Operations
FISCAL YEAR BUDGET 2018-2019 97
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Function
GOAL ONE
Acquire Shares of the North Fork Water Company Not Currently
Owned by the District
OBJECTIVES
1. Send Offer-to-Purchase letters to all shareholders not currently
receiving North Fork deliveries.
2. Coordinate with legal counsel to define the terms of potable
water service delivery to shareholders currently receiving North
Fork deliveries.
3. Create a Stock Transfer procedure guide for shareholders
responding to the Offer-to-Purchase letter.
GOAL TWO
Coordinate the Establishment of a Non-Profit Foundation
OBJECTIVES
1. Finalize Vision and Purpose Statements for the establishment of
a non-profit foundation.
2. Coordinate with various departments to support the non-profit
foundation.
3. Prepare policy recommendations for consideration by the District
Governing Board.
GOAL THREE
Implement a Districtwide Records Retention Program
OBJECTIVES
1. Implement an annual records retention training program for staff.
2. Identify records to be transferred into the District’s official
electronic document repository.
3. Conduct document destruction in accordance with the adopted
Records Retention Policy.
Goals and Objectives
The General Manager/CEO is responsible for carrying out day-to-
day District operations, implementation of adopted policies, general
oversight to interagency relations, legislative activities, and strategic
planning.
Additionally, administration is responsible for implementing the
District’s Vision, maintaining official records, promoting public trust,
and ensuring transparency compliance.
FISCAL YEAR BUDGET 2018-2019 97
98 EAST VALLEY WATER DISTRICT
General Administration Program
OTHER ACCOMPLISHMENTS
• Continued support for the Adopt-a-School program
partnership with San Bernardino City Unified School
District
• Held 14 community conversations and public speaking
engagements
• Successful recruitment process for Engineering and
Operations Manager
SIGNIFICANT CHANGES
• Contract services has been increased to pay for destruction of physical records in accordance with the Records Retention Policy
• Legal services has increased to provide review of potential non-profit foundation and North Fork Water Company re-organization
Program Budget
Allocation
$1,258,000
FY 2017-18 ACCOMPLISHMENTS
Goal 1 – Provide Administrative Support to the
Governing Board
-Conducted 9 candidate orientation sessions for
Board Member vacancy
-Conducted strategic planning sessions
-Developed a Brown Act Compliance Policy to
ensure that all meetings of the Board of Directors
and Standing Committees shall be conducted in
compliance with all applicable requirements of the
Brown Act
Goal 2 – Reduce District Expenditures on Document
Storage and Improve Records Management
-Retained a consultant to develop guidelines for
implementing a Records Retention Policy
-Reviewed statutory disposition schedules with
each department
Goal 3 – Promote Environmental Stewardship
-Implemented an agenda subscriber campaign to
encourage customers to stay informed on District
projects and programs
Goal 4 – Implement Programs to Remain in
Compliance with Public Records Requirements
-Developed a Public Records Request Policy that
defines the criteria and establishes guidelines
concerning the accessibility of District records
FISCAL YEAR BUDGET 2018-2019 99
LEVELS OF SERVICE
The General Administration Program has four KPI metrics that are associated with the District’s Goals and Objectives of:
• Practice Transparent and Accountable Fiscal Management (II-A)
• Provide Quality Information to Encourage Community Engagement (II-D)
• Dedicated Efforts Toward System Maintenance and Modernization (IV-C)
• Utilize Effective Communications Methods (II-B)
The program’s performance related to these metrics are included in the following table.
KEY PERFORMANCE INDICATORS
Agency
Goal Key Performance Indicator Target FY 2015-16 FY 2016-17 FY 2017-18
II-A Make administrative
documents available on-line 50 -10 20
II-D Publish Open Meeting/Public Notices
on or before statutory requirement 100%100%100%100%
IV-C Reduce number of boxes held
in off-site storage 2,000 3,162 3,291 3,291
II-B Encourage user subscriptions to
receive electronic agenda notifications 220 113 120 120
PROGRAM BUDGET DETAIL
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 504,082 $ 486,000 $ 491,000 $ 507,000 $ 21,000 4%
5103 Overtime 1,960 - - 3,000 3,000 100%
5200 Benefits 236,079 245,000 306,000 270,000 25,000 10%
OPERATING EXPENSES
6201 Materials & Supplies 1,860 4,000 4,000 4,000 - 0%
6203 Office Supplies 2,914 4,000 4,000 4,000 - 0%
6301 Contract Services 143,817 194,000 199,000 182,000 (12,000)-6%
6303 Printing & Publishing 865 2,000 2,000 2,000 - 0%
6304 Legal Services 101,116 150,000 250,000 125,000 (25,000)-17%
6307 Uniforms 418 1,000 1,000 1,000 - 0%
6402 Telephone - 1,000 - 50,000 49,000 4900%
6406 Postage 2,921 3,000 3,000 3,000 - 0%
6501 Membership & Dues $ 53 $ - $ - $ - $ - 0%
GENERAL ADMIN TOTAL $ 1,106,502 $ 1,202,000 $ 1,372,000 $ 1,258,000 $ 56,000 5%
100 EAST VALLEY WATER DISTRICT
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
6502 Professional
Development $ 87,649 $ 77,000 $ 77,000 $ 77,000 $ - 0%
6503 Education Assistance 15,532 25,000 25,000 20,000 (5,000)-20%
6504 Meetings 7,236 10,000 10,000 10,000 -0%
GENERAL ADMIN TOTAL $ 1,106,502 $ 1,202,000 $ 1,372,000 $ 1,258,000 $ 56,000 5%
HU
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YELLOW KANGAROO PAW
Anigozanthos Flavidus
Originating from Western Australia, the kangaroo paw
gets its name from the resemblance of its tubular flowers
coated with dense hairs that open into paw-like form.
Human Resources
HUMAN RESOURCES
GOVERNING BOARD
GENERAL ADMINISTRATION
PUBLIC AFFAIRS
CONSERVATION
FINANCE & ACCOUNTING
INFORMATION TECHNOLOGY
CUSTOMER SERVICE
METER SERVICES
ENGINEERING
WATER PRODUCTION
WATER TREATMENT
WATER QUALITY
WATER MAINTENANCE
WASTEWATER MAINTENANCE
FACILITIES MAINTENANCE
FLEET MAINTENANCE
Program Personnel
Human Resources/
Risk & Safety Manager 1
Senior Administrative Assistant 1
Total Full Time 2
General Manager/CEO
Human Resources/Risk & Safety Manager
Sr. AdministrativeAssistant
Program Structure
Human Resources is Responsible
for Personnel-Related Programs
FISCAL YEAR BUDGET 2018-2019 103
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Function
Goals and Objectives
Human Resources is responsible for facilitating programs to attract
the best and brightest candidates while fostering a work environment
that promotes high morale and employee retention.
Recognizing the importance of individual well-being, Human
Resources leads the efforts to encourage health and wellness.
Additionally, they manage the risk and safety programs to ensure a
safe work-place at the District.
GOAL ONE
Initiate Programs in Support of SNRC Workforce Needs
OBJECTIVES
1. Develop an action plan for the implementation of a Wastewater
Operator-in-Training program.
2. Conduct a staffing analysis to identify the needs for
administrative, customer service, special events, educational,
facilities maintenance, and other functions.
3. Understand the liability requirements of wastewater treatment
including additional facility replacement costs, workers
compensation coverage for new classification codes, and
potential claim impacts.
GOAL TWO
Promote a positive organizational culture that maintains a
supportive and encouraging work environment
OBJECTIVES
1. Update the Succession Plan to reflect potential retirements and
prepare for the implementation of the 5-Year Plan.
2. Create an Action Plan to address results from the annual
Engagement survey and focus groups meetings.
3. Facilitate quarterly activities that support employee engagement
and empowerment.
GOAL THREE
Promote community involvement and provide work experience
opportunities
OBJECTIVES
1. Launch the District’s Volunteer Program including an applicant
tracking method.
2. Understand roles for volunteers relating to the SNRC.
3. Identify programs for adult education and community
enhancement.
FISCAL YEAR BUDGET 2018-2019 103
104 EAST VALLEY WATER DISTRICT
OTHER ACCOMPLISHMENTS
• Graduated 10 participants in the District’s 4th
Leadership Academy
• Conducted a successful executive recruitment for the
position of Director of Engineering and Operations
• Hired seven EVWD team members
• Processed two internal promotions
SIGNIFICANT CHANGES
• The regular labor account has decreased with the
elimination of the Administrative Intern position.
• Funds have been added to the Contract Services
account to focus on organizational development and
the District’s five-year plan.
Human Resources Program
Program Budget
Allocation
$990,000
FY 2017-18 ACCOMPLISHMENTS
Goal 1 – Promote a Positive Organizational Culture
that Holds Managers, Supervisors and Employees
Accountable for Creating and Maintaining a
Supportive and Encouraging Work Environment
-Conducted annual employee engagement surveys
and received feedback from the facilitation of
engagement focus group meetings.
-Created an action plan for the leadership team to
address concerns presented during engagement
focus group meetings.
-Received the Top Workplace in the Inland Empire
First Place Award by The Inland News Group in the
Small Company Category.
-Maintained non-retirement turnover of less than
7%.
Goal 2 – Enhance the District’s Wellness Initiatives to
Help Promote Healthier Behaviors
-Enhanced the District’s Employee Wellness
Program by offering BodyMetRx screenings
and the Fresh Start Mondays program to assist
employees in meeting their healthy lifestyle goals.
-Ensured participation in the District’s pre-shift
stretching program.
Goal 3 – Develop a Workforce Readiness Program
to Enhance Employability Skills of Job Seekers in the
Region
-Identified and defined core competencies of a
workforce readiness program.
-Developed program curriculum incorporating
core competencies and employability skills for
workforce readiness.
Goal 4 – Implement the District’s Volunteer Program
to Promote Community Involvement, Provide Work
Experience Opportunities, and Offer Staff Assistance
-Conducted departmental needs assessment to
gain understanding of areas where volunteers
could be utilized.
-Identified recruiting sources to attract volunteer
applicants.
-Created brochure and website content to prepare
for implementation of the District’s Volunteer
Program.
FISCAL YEAR BUDGET 2018-2019 105
LEVELS OF SERVICE
The Human Resources Program has five KPI metrics that are associated with the District’s Goals and Objectives:
• Encourage Performance Based Results through Staff Empowerment (I-D)
• Provide Quality Information to Encourage Community Engagement (II-D)
• Promote a Positive Organizational Culture (III-C)
• Embrace an Environment of Active Learning and Knowledge Sharing (III-D)
The program’s performance related to these metrics are included in the following table.
KEY PERFORMANCE INDICATORS
Agency
Goal Key Performance Indicator Target FY 2015-16 FY 2016-17 FY 2017-18
I-D Percentage of annual non-retirement
employee turnover <7%4.55%1.49%3%
I-D Annual performance appraisals
completed in a timely manner 95%100%99%100%
II-D Enrollment in District volunteer program 5 ---
III-C Maintain high level of employee participation
in annual employee engagement survey 90%91%93%94%
III-D Utilization rate of District’s Employee
Assistance Program >10%16%21%7%
PROGRAM BUDGET DETAIL
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 218,087 $ 211,000 $ 211,000 $ 224,000 $ 13,000 6%
5102 Temporary Labor 10,394 12,000 12,000 - (12,000)-100%
5103 Overtime 1,914 3,000 3,000 3,000 - 0%
5200 Benefits 91,432 100,000 122,000 104,000 4,000 4%
OPERATING EXPENSES
6201 Materials & Supplies 680 18,000 18,000 15,000 (3,000)-17%
6203 Office Supplies 670 2,000 2,000 2,000 - 0%
6301 Contract Services 54,663 68,000 93,000 70,000 2,000 3%
6303 Printing & Publishing 415 1,000 1,000 1,000 - 0%
6304 Legal Services 20,264 20,000 20,000 20,000 - 0%
6406 Postage 19 1,000 1,000 1,000 - 0%
6501 Membership & Dues 7,828 5,000 5,000 4,000 (1,000)-20%
6502 Professional Development $ 6,941 $ 10,000 $ 10,000 $ 11,000 $ 1,000 10%
HUMAN RESOURCES TOTAL $ 784,213 $ 845,000 $ 892,000 $ 990,000 $ 145,000 17%
106 EAST VALLEY WATER DISTRICT
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
6504 Meetings $ 1,761 $ 5,000 $ 5,000 $ 5,000 - 0%
6505 Employee Recognition 14,020 19,000 19,000 20,000 1,000 5%
6701 General Insurance 188,624 210,000 210,000 210,000 - 0%
6702 Insurance Claims 7,006 10,000 10,000 10,000 - 0%
6705 Retiree Benefits 159,495 150,000 150,000 290,000 140,000 93%
HUMAN RESOURCES TOTAL $ 784,213 $ 845,000 $ 892,000 $ 990,000 $ 145,000 17%
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SOAP ALOE
Aloe Saponaria
Blooming intermittently throughout the year, the Aloe
saponaria’s foliage can reach heights of 10-12 inches. Sap
from its juicy leaves can be used as a soap substitute.
Public Affairs
HUMAN RESOURCES
GOVERNING BOARD
GENERAL ADMINISTRATION
PUBLIC AFFAIRS
CONSERVATION
FINANCE & ACCOUNTING
INFORMATION TECHNOLOGY
CUSTOMER SERVICE
METER SERVICES
ENGINEERING
WATER PRODUCTION
WATER TREATMENT
WATER QUALITY
WATER MAINTENANCE
WASTEWATER MAINTENANCE
FACILITIES MAINTENANCE
FLEET MAINTENANCE
Program Personnel
Full Time
Director of Strategic Services 1
Public Affairs Specialist 1
Creative Services Representative 1
Senior Administrative Assistant 1
Total Full Time 4
Part-Time
Public Affairs Event Coodinator 0.5
Total Part-Time 0.5
General Manager/CEO
Director of Strategic Services
Program Structure
Public Affairs Oversees Internal and
External Communication Programs
Public AffairsSpecialist
Creative ServicesRepresentative
Public Affairs EventsCoordinator (PT)
Sr. Administrative Assistant
FISCAL YEAR BUDGET 2018-2019 109
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Function
GOAL ONE
Implement an outreach program that encourages community
engagement in the SNRC
OBJECTIVES
1. Create outreach materials and events to promote the
construction status and future programs of the SNRC.
2. Establish a community group to provide input regarding the
SNRC.
3. Enhance the SNRC website to provide regular project updates
for community stakeholders.
GOAL TWO
Develop communication methods that enhance the District’s brand
OBJECTIVES
1. Develop the 5-Year Work Plan to compliment the adopted
Strategic Plan and District-wide goals.
2. Implement alternative approaches to increase internal
communication regarding District projects and programs.
3. Identify and participate in monthly community events to
strengthen the District’s presence in the community.
GOAL THREE
Advance the District’s emergency preparedness program to
effectively respond in an emergency
OBJECTIVES
4. Revise the District’s Emergency Response Plan to reflect current
District operations.
5. Assess staff’s current emergency response certification, and
facilitate necessary trainings to ensure full compliance with
FEMA requirements.
6. Develop a procedures guide which identifies the various
communication methods available in emergencies.
Goals and Objectives
Public Affairs oversees internal and external communication programs
consistent with the District’s vision.
Through media, community and governmental relations, the District is
able to provide effective communications to various stakeholders.
FISCAL YEAR BUDGET 2018-2019 109
110 EAST VALLEY WATER DISTRICT
Public Affairs Program
SIGNIFICANT CHANGES
• Sterling Natural Resource Center outreach efforts been included in this program
• Printing and Publishing accounted for additional printing items that are new to this fiscal year
LEVELS OF SERVICE
The Public Affairs Program has five KPI metrics that are
associated with the District’s Goals and Objectives of:
• Advance Emergency Preparedness Efforts (III-A)
• Provide Quality Information to Encourage Community
Engagement (II-D)
• Strengthen Regional, State and National Partnerships
(I-C)
• Utilize Effective Communication Methods (II-B)
Program Budget
Allocation
$1,142,000
FY 2017-18 ACCOMPLISHMENTS
Goal 1 – Identify and Implement Additional Outreach
Efforts that Support the District’s Brand and Further
Develops Community Presence
-Incorporated the District’s style guide into capital
project communication efforts.
-Hosted pop-up events to celebrate National Day
Without Water.
-Identified recurring community events
Goal 2 – Enhance Customer-Focused Outreach
Efforts that Cultivate Relationships and Strengthen
the District’s Presence in the Community
-Participated in community events including the
Highland Chamber of Commerce, Highland Trails
Day, and local school programs.
-Increased social media engagement by posting at
least three times per week to all platforms.
-Established an Internal Communications
Committee to enhance collaboration between
departments.
Goal 3 – Maintain the District’s Emergency
Preparedness Standards in Order to Effectively
Respond in a Disaster or Emergency
-Developed a Crisis Communication Toolkit to be
used in the event of an emergency.
-The District hosted quarterly emergency
preparedness drills with staff.
-The District hosted a HAM radio class for District
staff and other local agencies.
FISCAL YEAR BUDGET 2018-2019 111
The program’s performance related to these metrics are included in the following table.
KEY PERFORMANCE INDICATORS
Agency
Goal Key Performance Indicator Target FY 2015-16 FY 2016-17 FY 2017-18
III-A Update Emergency Response Plan 100%75%80%80%
III-A Number of Emergency Response training
hours per FTE 16 5 8 8
II-D Number of community event presentations 15 14 18 8
I-C Number of Community Advisory Commission
meetings conducted 6 -3 6
II-B Number of followers on social media 100 244 190 673
PROGRAM BUDGET DETAIL
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 290,842 $ 347,000 $ 378,000 $ 393,000 $ 46,000 13%
5102 Temporary Labor - - - - - 0%
5103 Overtime 6,432 7,000 7,000 7,000 - 0%
5200 Benefits 84,477 129,000 160,000 132,000 3,000 2%
OPERATING EXPENSES
6201 Materials & Supplies 74,857 70,000 70,000 186,000 116,000 166%
6203 Office Supplies 6,314 7,000 7,000 3,000 (4,000)-57%
6301 Contract Services 77,978 147,000 146,000 167,000 20,000 14%
6303 Printing & Publishing 49,779 41,000 41,000 169,000 128,000 312%
6304 Legal Services 490 5,000 5,000 5,000 - 0%
6307 Uniforms 603 3,000 3,000 3,000 - 0%
6312 Janitorial Services - 10,000 10,000 8,000 (2,000)-20%
6402 Telephone 1,867 3,000 3,000 3,000 - 0%
6406 Postage 26,280 32,000 32,000 25,000 (7,000)-22%
6501 Membership & Dues 1,924 4,000 4,000 6,000 2,000 50%
6502 Professional
Development 7,365 11,000 11,000 12,000 1,000 9%
6503 Education Assistance - 2,000 3,000 8,000 6,000 300%
6504 Meetings 3,476 10,000 10,000 15,000 5,000 50%
PUBLIC AFFAIRS TOTAL $ 632,684 $ 828,000 $ 890,000 $ 1,142,000 $ 314,000 38%
112 EAST VALLEY WATER DISTRICT
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RASPBERRY ICE
Bougainvillea Spectabilis
A winter bloomer, the Bougainvillea Spectabilis thrives in
very dry condition and is a salt tolerant. Native to Brazil,
Peru, Bolivia, and Chubut Province and Argentina.
Conservation
HUMAN RESOURCES
GOVERNING BOARD
GENERAL ADMINISTRATION
PUBLIC AFFAIRS
CONSERVATION
FINANCE & ACCOUNTING
INFORMATION TECHNOLOGY
CUSTOMER SERVICE
METER SERVICES
ENGINEERING
WATER PRODUCTION
WATER TREATMENT
WATER QUALITY
WATER MAINTENANCE
WASTEWATER MAINTENANCE
FACILITIES MAINTENANCE
FLEET MAINTENANCE
Program Personnel
Full Time
Conservation Coordinator 1
Total Full Time 1
Director of Strategic Services
Conservation Coordinator
Program Structure
Conservation Encourages
Sustainable Water Use
FISCAL YEAR BUDGET 2018-2019 115
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Function
GOAL ONE
Develop community engagement programs to increase awareness
of water-use efficiency.
OBJECTIVES
1. Create conservation material in Spanish to help support
conservation education.
2. Identify and interact with community groups/events to increase
engagement with conservation programs.
3. Develop and host a water conservation workshop series.
GOAL TWO
Evaluate Rebate Program Success and Implement Program
Enhancements.
OBJECTIVES
1. Develop a conservation action plan to encourage water
efficiency through the different stages of water supply
availability.
2. Identify additional programs to increase customer participation
and water savings.
3. Host a community event to promote the District’s water
conservation rebate programs.
GOAL THREE
Engage in the legislative process as it relates to changes in
conservation regulations.
OBJECTIVES
1. Actively participate in the regulatory and legislative process as
new conservation guidelines are considered.
2. Develop a monitoring procedure to prepare for periods where
the District’s water use may exceed the regulatory base year.
3. Provide quarterly updates to the Governing Board to ensure
they are informed on the changing conservation regulatory
requirements.
Goals and Objectives
Conservation is responsible for overseeing programs that facilitate
and encourage sustainable water use throughout the District.
Additionally, this program is responsible for communicating
conservation benchmarks to various regulatory agencies.
FISCAL YEAR BUDGET 2018-2019 115
116 EAST VALLEY WATER DISTRICT
FY 2017-18 ACCOMPLISHMENTS
Goal 1 – Maintain Compliance with Water
Conservation Standards Established by the State
Water Resources Control Board (SWRCB).
-Maintained active participation in the development
of long-term and short-term conservation
guidelines.
-Met conservation reduction goals established by
the SWRCB.
Goal 2 – Continue Water Conservation Outreach with
the Community to Encourage Continued Water Use
Efficiency.
-Partnered with Inland Empire Water Keeper to
enhance the District’s demonstration garden and
educational signage.
-Incorporate water conservation outreach material
in conjunction with other efforts including bill
inserts, social media posts, and on hold messages.
-Incorporated online event registration to
encourage increased attendance at the District’s
conservation workshops.
Goal 3 – Evaluate and Measure the Success of
Rebate Programs and Make Recommendations for
Improvements.
-Expanded the District’s WBIC Direct Installation
Program to reflect the high community interest.
-Created and distributed thank you letters to
customers that have participated in the District’s
rebate programs.
SIGNIFICANT CHANGES
• Printing and publishing costs have increased 100% so that printed materials can be translated in Spanish.
• The increase to the printing budget will also pay for upgraded signage in the demonstration garden.
LEVELS OF SERVICE
The Conservation Program has four KPI metrics that are
associated with the District’s Goals and Objectives of:
• Identify Opportunities to Optimize Natural Resources (I-A)
• Provide Quality Information to Encourage Community
Engagement (II-D)
• Pursue Alternative Funding Sources (II-C)
Program Budget
Allocation
$593,000
Conservation Program
FISCAL YEAR BUDGET 2018-2019 117
The program’s performance related to these metrics are included in the following table.
KEY PERFORMANCE INDICATORS
Agency
Goal Key Performance Indicator Target FY 2015-16 FY 2016-17 FY 2017-18
I-A Meet SWRCB conservation goal Yes Yes Yes Yes
I-A Maintain significant level of participation in
annual conservation rebate programs 300 902 400 556
II-D Number of educational materials created 100 102 275 220
II-C External conservation funding received $ 25,000 $ 265,729 $ 40,123 $ 33,769
PROGRAM BUDGET DETAIL
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 184,508 $ 98,000 $ 98,000 $ 98,000 - 0%
5102 Temporary Labor 3,428 - - - - 0%
5103 Overtime 3,621 8,000 8,000 3,000 (5,000)-63%
5200 Benefits 34,002 32,000 32,000 27,000 (5,000)-16%
OPERATING EXPENSES
6201 Materials & Supplies 8,940 20,000 20,000 25,000 5,000 25%
6203 Office Supplies 2,511 3,000 3,000 3,000 - 0%
6205 Conservation Rebates 287,837 200,000 200,000 200,000 - 0%
6301 Contract Services 60,333 135,000 135,000 108,000 (27,000)-20%
6303 Printing & Publishing 60,690 50,000 50,000 100,000 50,000 100%
6304 Legal Services 2,760 1,000 1,000 1,000 - 0%
6307 Uniforms 27 1,000 1,000 1,000 - 0%
6402 Telephone 991 1,000 1,000 2,000 1,000 100%
6406 Postage 3,378 20,000 20,000 20,000 - 0%
6501 Membership & Dues 1,749 2,000 2,000 2,000 - 0%
6502 Professional
Development 659 2,000 2,000 2,000 - 0%
6504 Meetings 550 2,000 2,000 1,000 (1,000)-50%
CONSERVATION TOTAL $ 655,981 $ 575,000 $ 575,000 $ 593,000 $ 18,000 3%
118 EAST VALLEY WATER DISTRICT
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Callistemon Viminalis
Native from Australia, this evergreen plant can grow 3 feet
tall. Butterflies, bees and hummingbirds are attracted to its
red flowers, which appear in the spring through summer.
Finance & Accounting
HUMAN RESOURCES
GOVERNING BOARD
GENERAL ADMINISTRATION
PUBLIC AFFAIRS
CONSERVATION
FINANCE & ACCOUNTING
INFORMATION TECHNOLOGY
CUSTOMER SERVICE
METER SERVICES
ENGINEERING
WATER PRODUCTION
WATER TREATMENT
WATER QUALITY
WATER MAINTENANCE
WASTEWATER MAINTENANCE
FACILITIES MAINTENANCE
FLEET MAINTENANCE
Program Personnel
Chief Financial Officer 1
Business Services Manager 1
Accountant 1
Senior Accounting
Technician 1
Accounting Technician 1
Sr. Administrative Assistant 1
Total Full Time 6
Program Structure
Finance and Accounting Provides
Transparent and Responsible
Oversight of District Funds
Chief Financial Officer
Administrative Assistant
Business Services Manager
Accountant
Accounting Technician
Sr. Accounting Technician
FISCAL YEAR BUDGET 2018-2019 121
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Function
GOAL ONE
Enhance Accounting and Financial Reporting for the benefit of
Internal and External Stakeholders
OBJECTIVES
1. Support effort to establish a non-profit community foundation by
filing application for tax exempt status.
2. Evaluate and Recommend budget software for greater forecasting
capabilities.
3. Issue second edition of Popular Annual Financial Report with
refined graphics and tables – submit PAFR for GFOA award.
4. Support Operations effort to implement inventory bar code system
in warehouse by performing tests to ensure accuracy of system
integration.
GOAL TWO
Maintain strong Financial Policies and Management Practices to
Preserve and Enhance the District’s Financial Position
OBJECTIVES
1. Create a financial plan to reduce long-term pension liabilities.
2. Update District fiscal policies related to credit card use and
reimbursable expenses.
3. Budget to build adequate replacement reserves in appropriate
programs.
GOAL THREE
Link fixed asset information in Tyler accounting system to digitized
maps in GIS program
OBJECTIVES
1. Link cost/location for 9,400 meters in Phases 1 and 2 of the AMI
project with digitized maps of District infrastructure in GIS.
2. Link cost/location for recently rehabilitated sewer manholes in
Tyler with GIS.
3. Link cost/location of projects closed in FY 2017-18 to Tyler and GIS.
Goals and Objectives
Finance and accounting oversees the business operations of the
District in order to provide accountability and adequate control over
the use of District funds.
Staff maintains the financial systems and records in accordance
with Generally Accepted Accounting Principles (GAAP) as well as
applicable laws, regulations, and District policies.
FISCAL YEAR BUDGET 2018-2019 121
122 EAST VALLEY WATER DISTRICT
FY 2017-18 ACCOMPLISHMENTS
Goal 1 – Enhance Accounting Support and Financial
Reporting to Internal and External Customers
-Issued the first edition of the District’s Popular
Annual Financial Report (PAFR)
-Received fifth consecutive GFOA Distinguished
Budget Award - FY 2017-18 Budget
-Received sixth consecutive GFOA Certificate of
Achievement for Excellence in Financial Reporting
- FY 2016-17 Comprehensive Annual Financial
Report
-Implemented an option for paying conservation
rebates electronically, rather than by check
Goal 2 – Engage the Community and Management in
Planning for, and Compliance with, District Authorized
Use of Public Funds
-Presented the first quarterly budget review
-Held the Goals and Objectives Workshop
-Held revenure projection and budget expenditure
workshops for Board and Community Advisory
Council
Goal 3 – Maintain Strong Financial Policies and
Management Practices to Safeguard the District’s
Financial Position and Reduce Cost of Borrowing
-Updated the Debt Management Policy for
compliance with California SB 1029
-Updated the Purchasing Policy and Investment
Policy
-Linked records of all water mains replaced, by
project number, in the last 15 years
OTHER ACCOMPLISHMENTS
• Implemented an option for paying conservation and
other rebates electronically, rather than by check
SIGNIFICANT CHANGES
• The Storekeeper/Buyer has been moved and budgeted under the Maintenance Program.
LEVELS OF SERVICE
The Finance and Accounting Program has five KPI metrics
that are associated with the District’s Goals and Objectives
of:
• Practice Transparent and Accountable Fiscal Management (II-A)
• Dedicate Efforts Towards System Maintenance and Modernization (IV-C)
Program Budget
Allocation
$1,131,000
Finance & Accounting Program
FISCAL YEAR BUDGET 2018-2019 123
The program’s performance related to these metrics are included in the following table.
KEY PERFORMANCE INDICATORS
Agency
Goal Key Performance Indicator Target FY 2015-16 FY 2016-17 FY 2017-18
II-A Timely complete audit and present CAFR
within set number of days from fiscal year end 135 162 118 103
II-A Enhance District bond rating through strong
reserves and fiscal policies AA AA-AA-AA-
II-A Number of fiscal policies updated / enhanced
and reviewed with the Board 4 2 4 3
IV-C Convert vendor payments from paper check
to electronic fund transfers (EFT)80%42%60%67%
II-A Provide program managers monthly budget
variance reports 12 12 12 12
PROGRAM BUDGET DETAIL
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 643,714 $ 678,000 $ 683,000 $ 650,000 $ (28,000)-4%
5102 Temporary Labor 19,913 - - - - 0%
5103 Overtime 11,553 10,000 10,000 5,000 (5,000)-50%
5200 Benefits 247,524 287,000 356,000 259,000 (28,000)-10%
OPERATING EXPENSES
6203 Office Supplies 14,810 11,000 11,000 11,000 - 0%
6301 Contract Services 156,600 82,000 82,000 89,000 7,000 9%
6302 Banking Services 11,475 20,000 20,000 20,000 - 0%
6303 Printing & Publishing - 1,000 1,000 1,000 - 0%
6304 Legal Services 33,960 60,000 60,000 60,000 - 0%
6307 Uniforms 2,265 3,000 3,000 2,000 (1,000)-33%
6402 Telephone 2,412 3,000 3,000 3,000 - 0%
6406 Postage 26 1,000 1,000 1,000 - 0%
6501 Membership & Dues 2,227 4,000 4,000 4,000 - 0%
6502 Professional
Development 8,184 17,000 17,000 21,000 4,000 24%
6503 Education Assistance - - - - - 0%
6504 Meetings 2,642 4,000 4,000 4,000 - 0%
6704 Bad Debt 736 1,000 1,000 1,000 - 0%
FINANCE TOTAL $ 1,158,041 $ 1,182,000 $ 1,256,000 $ 1,131,000 $ (51,000)-4%
124 EAST VALLEY WATER DISTRICT
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WESTERN REDBUD
Cercis Occidentalis
Recognized for its pink blossoms in spring, the Cercis
Occidentalis is a drought tolerant shrub or tree that can
grow 10-20 feet tall. A California native, often found in
foothills below 4000 feet.
Information Technology
HUMAN RESOURCES
GOVERNING BOARD
GENERAL ADMINISTRATION
PUBLIC AFFAIRS
CONSERVATION
FINANCE & ACCOUNTING
INFORMATION TECHNOLOGY
CUSTOMER SERVICE
METER SERVICES
ENGINEERING
WATER PRODUCTION
WATER TREATMENT
WATER QUALITY
WATER MAINTENANCE
WASTEWATER MAINTENANCE
FACILITIES MAINTENANCE
FLEET MAINTENANCE
Program Personnel
Information Technology
Manager 1
Network Administrator 1
Information Systems
Technician 1
Total Full Time 3
Chief Financial Officer
Information Technology Manger
Program Structure
IT is Responsible for District
Technology and Software Programs
Network Administration
Information System Technician
FISCAL YEAR BUDGET 2018-2019 127
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Function
GOAL ONE
Ensure Effective Technology Services with Proactive Planning and
Maintenance Activities.
OBJECTIVES
1. Update the IT Strategic Plan to align technology initiatives with
the District’s future goals and objectives.
2. Develop IT Policies and Procedures to adhere with industry best
practices and regulations.
3. Implement solutions for all high-risk vulnerabilities discovered
from the Cybersecurity Assessment.
GOAL TWO
Conduct Critical System Upgrades to Help Ensure Business
Continuity
OBJECTIVES
1. Reduce business risks with the installation of a data center fire
suppression system.
2. Proactively replace workstations and mobile devices that no
longer meet performance requirements or have reached end-of-
life.
3. Upgrade the District’s internal wireless network to improve guest
network capabilities and network traffic management.
4. Install server backup software specifically developed for
virtualized environments to enhance business continuity.
5. Upgrade the Voice-over-IP (phone) system before Cisco’s end-of-
support date.
GOAL THREE
Enable Data Collection and Data Management Efforts for Other
Departments
OBJECTIVES
1. Coordinate the collection of back flow testing data for a cost-
benefit analysis.
2. Implement a Drone Program to improve data collection efforts
and improve business processes.
3. Develop data collection processes to document high-
maintenance areas for wastewater.
4. Support and configure data dictionary templates to GPS
manholes and siphons.
Goals and Objectives
Information Technology (IT) is responsible for the strategic alignment
of technology with the District’s initiatives.
Staff maintains the enterprise systems, network, cybersecurity, and
computer hardware.
FISCAL YEAR BUDGET 2018-2019 127
128 EAST VALLEY WATER DISTRICT
FY 2017-18 ACCOMPLISHMENTS
Goal 1 – Improve Cybersecurity Resiliency to Mitigate
Vulnerabilities and Threats
-Completed Cybersecurity Plan aligned with
the NIST (National Institute of Standards and
Technology) Cybersecurity Framework that
outlines findings and recommendations.
-Conducted Network Penetration Testing to
discover vulnerabilities, detection methods, and
recommended remediations.
-Implemented a Mobile Device Management
solution to manage District issued smart phones
and laptops.
-Continued anti-phishing email campaigns to
elevate cybersecurity awareness.
Goal 2 – Assess and Evaluate Existing Technology
Solutions to Improve Operations.
-Enhanced communication and collaboration by
developing SharePoint project sites and Intranet
Implementation.
-Created three data quality control reports in the
business intelligence platform.
-Completed the telecommunications audit resulting
in 14% annual savings.
Goal 3 – Improve Technology Infrastructure for
Reliable and Redundant Services
-Added a Tier 2 data storage appliance to increase
storage capacity and improve data storage cost-
efficiency.
-Installed an Internet failover link using cellular
technology to improve communications
redundancy.
-Completed the virtualization, software upgrade,
and performance optimization of the Geographic
Information System.
SIGNIFICANT CHANGES
• IT Strategic Plan update project has increased Contract Services.
• Business Intelligence licensing, data warehouse, and support costs has increased Contract Services.
• A Managed Services consultant will be utilized to augment staff resources and assist with remediating cybersecurity vulnerabilities.
LEVELS OF SERVICE
The Information Technology Program has five KPI metrics
that are associated with the District’s Goals and Objec-
tives of:
• Develop Projects and Programs to Ensure Safe and Reliable Service (IV-A)
• Strive to Provide World Class Customer Relations (III-B)
• Dedicate Effort Toward System Maintenance and Modernization (IV-C)
Program Budget
Allocation
$1,009,000
Information Technology Program
FISCAL YEAR BUDGET 2018-2019 129
•
The program’s performance related to these metrics are included in the following table.
KEY PERFORMANCE INDICATORS
Agency
Goal Key Performance Indicator Target FY 2015-16 FY 2016-17 FY 2017-18
IV-A Elevate Cybersecurity awareness by sending
out test ‘phishing’ emails 1,600 -140 TBD
IV-A Maximize system availability 99%99%99%99%
III-B Receive ‘Excellent’ scores on IT satisfaction
surveys submitted by staff >95%-90%TBD
III-B Minimize resolution time for help desk issues
submitted by staff 24 hrs 12 10.2 TBD
IV-C Complete all current year project listed in the
IT Strategic Plan 100%90%100%67%
PROGRAM BUDGET DETAIL
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 302,247 $ 313,000 $ 313,000 $ 334,000 $ 21,000 7%
5102 Temporary Labor - - - - - 0%
5103 Overtime - - - - - 0%
5200 Benefits 83,749 129,000 137,000 109,000 (20,000)-16%
OPERATING EXPENSES
6201 Materials & Supplies 47,696 36,000 35,000 35,000 (1,000)-3%
6203 Office Supplies 341 - - - - 0%
6301 Contract Services 292,685 461,000 461,000 500,000 39,000 8%
6307 Uniforms 181 1,000 1,000 1,000 - 0%
6402 Telephone 4,329 6,000 6,000 5,000 (1,000)-17%
6503 Education Assistance - 5,000 5,000 5,000 - 0%
6501 Membership & Dues 5,451 6,000 6,000 7,000 1,000 17%
6502 Professional
Development 13,683 1,000 2,000 1,000 - 0%
6504 Meetings 401 5,000 5,000 12,000 7,000 140%
IT TOTAL $ 750,763 $ 963,000 $ 971,000 $ 1,009,000 $ 46,000 5%
130 EAST VALLEY WATER DISTRICT
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ORCHID ROCK ROSE
Cistus Purpureus
Originally hybridized for fragrant oil production, Cistus x
Purpureus is a hybrid of two Mediterranean species. A
drought tolerant shrub that blooms late spring into summer
and grows 4-6 feet tall.
Customer Service
HUMAN RESOURCES
GOVERNING BOARD
GENERAL ADMINISTRATION
PUBLIC AFFAIRS
CONSERVATION
FINANCE & ACCOUNTING
INFORMATION TECHNOLOGY
CUSTOMER SERVICE
METER SERVICES
ENGINEERING
WATER PRODUCTION
WATER TREATMENT
WATER QUALITY
WATER MAINTENANCE
WASTEWATER MAINTENANCE
FACILITIES MAINTENANCE
FLEET MAINTENANCE
Program Personnel
Customer Service Supervisor 1
Sr. Customer Service Rep 1
Customer Service Rep III 1
Customer Service Rep II 2
Customer Service Rep I 1
Receptionist 1
Total Full Time 7
Chief Financial Officer
Customer Service Supervisor
Program Structure
Finance and Accounting Provides
Transparent and Responsible
Oversight of District Funds
Sr. Customer ServiceRepresentative
Customer ServiceRepresentative II
Customer ServiceRepresentative III
Customer ServiceRepresentative I
Reception
FISCAL YEAR BUDGET 2018-2019 133
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Function
GOAL ONE
Develop Strategies to Address Organizational Service Needs
OBJECTIVES
1. Develop Action Plan to prepare for changes to Customer Service
Operations as a result of the SNRC.
2. Create reports to monitor customer delinquency patterns in
order to actively engage in proposed legislation.
GOAL TWO
Modify Processes to Encourage World Class Customer Service
while Maintaining Financial Stability
OBJECTIVES
1. Review current policies/ordinances and identify
recommendations to reduce the number of monthly service
disconnections.
2. Survey award winning Customer Service agencies to include
items such as staffing levels, billing procedures, and training
programs.
GOAL THREE
Establish a Professional Development Plan that Supports the
District’s Vision
OBJECTIVES
1. Identify professional organizations that provide peer support and
best practices for world class customer service.
2. Identify and implement technical and customer service training
opportunities on a consistent basis, including peer-to-peer
training.
Goals and Objectives
Customer Service provides the community with prompt, courteous,
and world class customer relations.
As the primary contact point with residents, this program explores
opportunities to provide convenient methods of payment and strives
to resolve customer concerns.
FISCAL YEAR BUDGET 2018-2019 133
134 EAST VALLEY WATER DISTRICT
FY 2017-18 ACCOMPLISHMENTS
Goal 1 – Strive to Provide World Class Customer
Service
-Created video for customers explaining the billing
process
-Created a “Welcome Packet” for new customers
-Created a Quick Guide Magnet for customers
-Researched options for cost recovery of merchant
fees
Goal 2 – Improve Departmental / Customer
Processes
-Updated the IVR so customers can get balance
and due date of bills reducing calls to the office
-Implemented DocuSign for Pre-authorized
payment applications and Deposit Waiver
applications.
SIGNIFICANT CHANGES
• Increased Contract Services for the Tyler Utility Billing Web Portal
LEVELS OF SERVICE
The Customer Service Program has six KPI metrics that are
associated with the District’s Goals and Objectives of:
• Strive to Provide World Class Customer Relations (III-B)
• Maximize Internal Capabilities through Ongoing Professional Development (I-B)
• Dedicate Efforts Toward System Maintenance and Modernization (IV-C)
Customer Service Program
Program Budget
Allocation
$1,786,00
FISCAL YEAR BUDGET 2018-2019 135
The program’s performance related to these metrics are included in the following table.
KEY PERFORMANCE INDICATORS
Agency
Goal Key Performance Indicator Target FY 2015-16 FY 2016-17 FY 2017-18
III-B Reduce number of customers
disconnected for non-payment each year 1,800 2,825 2,437 2450
III-B
Encourage completion of
Customer Satisfaction Surveys to
better understand customer concerns
120 -45 210
III-B Number of customer payments received
through convenient off-site locations 10,000 6,489 7,463 5258*
I-B Number of customer service
training hours per employee 16 6 7 12
IV-C Customers enrolled in paperless billing 2,000 1,253 1,945 2990
IV-C Customers enrolled in the Pre-
Authorized Payment Plan (auto-debit)2,000 1,552 1,632 1826
PROGRAM BUDGET DETAIL
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 452,130 $ 472,000 $ 472,000 $ 476,000 $ 4,000 1%
5102 Temporary Labor 19,786 3,000 3,000 - (3,000)-100%
5103 Overtime 5,327 5,000 5,000 5,000 - 0%
5200 Benefits 217,334 242,000 289,000 257,000 15,000 6%
OPERATING EXPENSES
6201 Materials & Supplies 5,981 8,000 8,000 5,000 (3,000)-38%
6203 Office Supplies 2,056 4,000 4,000 3,000 (1,000)-25%
6301 Contract Services 68,734 111,000 126,000 129,000 18,000 16%
6302 Banking Services 252,601 303,000 303,000 306,000 3,000 1%
6303 Printing & Publishing 3,486 5,000 5,000 10,000 5,000 100%
6304 Legal Services 5,710 5,000 5,000 5,000 - 0%
6306 Rents & Leases 5,000 - - - - 0%
6307 Uniforms 2,830 6,000 6,000 4,000 (2,000)-33%
6308 Billing Services 45,540 52,000 52,000 52,000 - 0%
6309 Shut Off Notice
Services 360,144 359,000 359,000 359,000 - 0%
6402 Telephone 3,778 6,000 6,000 6,000 - 0%
6406 Postage $ 95,165 $ 151,000 $ 151,000 $ 153,000 $ 2,000 1%
CUSTOMER SERVICE TOTAL $ 1,547,732 $ 1,749,000 $ 1,811,000 $ 1,786,000 $ 37,000 2%
136 EAST VALLEY WATER DISTRICT
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
6502 Professional
Development $ 1,225 $ 14,000 $ 14,000 $ 14,000 $ - 0%
6503 Education Assistance 733 1,000 1,000 - (1,000)-100%
6504 Meetings 352 2,000 2,000 2,000 - 0%
6703 Cash Over/Short (179) - - - - 0%
CUSTOMER SERVICE TOTAL $ 1,547,732 $ 1,749,000 $ 1,811,000 $ 1,786,000 $ 37,000 2%
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CAMPFIRE CEASSULA
Crassula Capitella ‘Campfire
Brightest in winter, Crassula Capitella ‘Campfire’ leaves
mature from light green to bright red. Clusters of white
flowers are visible on its leaves in summer. A South Africa
native that requires minimum water for growth.
Meter Services
HUMAN RESOURCES
GOVERNING BOARD
GENERAL ADMINISTRATION
PUBLIC AFFAIRS
CONSERVATION
FINANCE & ACCOUNTING
INFORMATION TECHNOLOGY
CUSTOMER SERVICE
METER SERVICES
ENGINEERING
WATER PRODUCTION
WATER TREATMENT
WATER QUALITY
WATER MAINTENANCE
WASTEWATER MAINTENANCE
FACILITIES MAINTENANCE
FLEET MAINTENANCE
Program Personnel
Meter Reader II 1
Meter Reader I 2
Total Full Time 3
Operations Manager
Program Structure
Meter Services Serves as a Field
Extension of Customer Service
Meter Reader II
Meter Reader I
FISCAL YEAR BUDGET 2018-2019 139
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Function
GOAL ONE
Evaluate opportunities and impacts resulting from the AMI
implementation.
OBJECTIVES
1. Create standard operating procedures for meter retrofits, repairs,
and replacements.
2. Develop a customer hand-out explaining how to read an AMI
meter.
3. Identify and coordinate with other departments, impacted by the
transition to AMI.
GOAL TWO
Collect Information on Existing Meters to Facilitate Future Phases
of AMI Implementation
OBJECTIVES
1. Verify meter lid sizes, meter size, and lay length in preparation of
future AMI phases.
2. Identify and document concerns with existing meter locations
and resolve any issues prior to the account being scheduled for
an AMI installation.
3. Provide recommendations for Engineering for future phases
of AMI implementation regarding areas of priority and routes,
including new construction.
GOAL THREE
Develop a Proactive Meter Testing Program
OBJECTIVES
1. Develop a report to monitor the number of small meters (less
than 2 inches) being tested and track efficiency results in
compliance with AWWA standards.
2. Conduct an audit of 10% of the large meter accuracy to ensure
compliance with AWWA standards.
Goals and Objectives
Meter Service is responsible for reading all District meters monthly for
billing, on-site customer meter-related requests and customer service
assistance.
FISCAL YEAR BUDGET 2018-2019 139
140 EAST VALLEY WATER DISTRICT
FY 2017-18 ACCOMPLISHMENTS
Goal 1 – Develop Employee Knowledge and Skills
Using the New AMI Meter Reading Equipment and
Processes
-Meter readers completed training to perform
Customer Services duties.
-Trained meter readers on new hand-held device
for the AMI project.
-Completed commercial driver’s training so meter
readers can test for class B license.
Goal 2 – Collect Information on Existing Meters to
Facilitate Future Phases of AMI Implementation
-Documented meter lid sizes for ordering future
phases.
-Identified and documented concerns with existing
meter locations.
Goal 3 – Provide Highly Professional and Timely
Responses to Request for On-site Customer Service
Requests
-Responded to all customer requests within two
hours.
-Empowered employees to be flexible, make
decisions, and have the confidence to go above
and beyond for customers.
SIGNIFICANT CHANGES
• One-Third of the District has been Converted to the New AMI Platform
LEVELS OF SERVICE
The Meter Services’ Program has two KPI metrics that are
associated with the District’s Goals and Objectives of:
• Strive to Provide World Class Customer Relations (III-B)
• Dedicate Efforts Toward System Maintenance and Modernization (IV-C)
Meter Service Program
Program Budget
Allocation
$283,000
FISCAL YEAR BUDGET 2018-2019 141
The program’s performance related to these metrics are included in the following table.
KEY PERFORMANCE INDICATORS
Agency
Goal Key Performance Indicator Target FY 2015-16 FY 2016-17 FY 2017-18
III-B Respond to customer requests
for assistance within 2 hours 100%100%100%100%
IV-C Number of employees
trained on the AMI project 4 4 4 3
PROGRAM BUDGET DETAIL
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 222,017 $ 228,000 $ 228,000 $ 178,000 $ (50,000)-22%
5103 Overtime 7,604 20,000 20,000 10,000 (10,000)-50%
5200 Benefits 93,997 135,000 142,000 80,000 (55,000)-41%
OPERATING EXPENSES
6201 Materials & Supplies 1,385 3,000 3,000 2,000 (1,000)-33%
6202 Tools 164 1,000 1,000 3,000 2,000 200%
6301 Contract Services 5,250 5,000 5,000 5,000 - 0%
6307 Uniforms 3,205 3,000 6,000 3,000 - 0%
6402 Telephone 949 2,000 2,000 2,000 - 0%
6502 Professional
Development - - - - - 0%
METER SERVICES TOTAL $ 334,571 $ 397,000 $ 407,000 $ 283,000 $ (114,000)-29%
142 EAST VALLEY WATER DISTRICT
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VARIEGATED JADE PLANT
Crassula ovata ‘Variegata’
In late winter to early spring, white star-shaped flowers
with pink overtones grow in showy clusters at the ends
of the Variegated Jade Plant’s branches. Drought tolerant
and a native of South Africa, this shrub can grow up to 4
feet tall.
Engineering
HUMAN RESOURCES
GOVERNING BOARD
GENERAL ADMINISTRATION
PUBLIC AFFAIRS
CONSERVATION
FINANCE & ACCOUNTING
INFORMATION TECHNOLOGY
CUSTOMER SERVICE
METER SERVICES
ENGINEERING
WATER PRODUCTION
WATER TREATMENT
WATER QUALITY
WATER MAINTENANCE
WASTEWATER MAINTENANCE
FACILITIES MAINTENANCE
FLEET MAINTENANCE
Program Structure
Engineering Implements Infrastructure
Projects Needed to Provide Safe &
Reliable Services
Director of Engineering& Operations
Sr. Engineer
Associate Engineer
Sr. AdministrativeAssistant
EngineeringTechnician II
Sr. EngineeringTechnician
Program Personnel
Director of Engineering &
Operations 1
Senior Engineer 1
Associate Engineer 1
Senior Engineering Technician 1
Engineering Technician II 1
Senior Administrative Assistant 1
Total Full Time 6
FISCAL YEAR BUDGET 2018-2019 145
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Function
GOAL ONE
Develop and Implement the District’s Capital Improvement
Program to address rehabilitation and maintenance needs while
also preparing for new development
OBJECTIVES
1. Develop a 5-year CIP based on the updated Water and
Wastewater Master Plan.
2. Establish tracking methods to monitor necessary planning and
execution of utility relocations in conjunction with public works
projects.
3. Update the development guidelines to serve as a tool for both
developers and staff.
GOAL TWO
Develop and expand workflow procedures to maximize inter-
departmental communication and cooperation with Engineering
OBJECTIVES
1. Hold at least semi-annual meetings to maximize data collection
regarding mapping updates and field conditions in preparation of
the CIP.
2. Participate in trainings and assist with the creation of an
Operating Guide for GPS equipment to enhance GIS asset
accuracy.
3. Develop processes to facilitate efficient workflow systems while
maintaining operational flexibility.
GOAL THREE
Support the steps necessary for the advancement of the SNRC
OBJECTIVES
1. Implement the terms of the settlement agreement with the City
of San Bernardino.
2. Lead the process and site design efforts for configuration of the
facility.
3. Continue working with regulatory agencies to receive needed
approvals and permits.
Goals and Objectives
Engineering is responsible for planning and overseeing infrastructure
projects designed to maintain safe and reliable water and wastewater
services.
Staff manages the capital improvement program, coordinates
with new development, and provides technical support for the
infrastructure system.
FISCAL YEAR BUDGET 2018-2019 145
146 EAST VALLEY WATER DISTRICT
FY 2017-18 ACCOMPLISHMENTS
Goal 1 – Provide Leadership In Implementation of CIP
in Compliance with the SWRCB
-Replaced a 30” diameter section of North Fork
Santa Ana River pipeline
-Completed the 4th Street wastewater main
rehabilitation
-City Creek Manhole Rehabilitation Project
completed
-Substantial completion of the design for the Plant
134 to Upper Zone water transmission main
-Initiated an engineering evaluation of alternatives
to improve sludge management at Plant 134
-Supported activities related to SNRC
-Paloma Road wastewater main rehabilitation
phase II completed
-Substantial completion of the AMI Meter Retrofit
Program – Phase II
Goal 2 – Foster Partnership Opportunities with
Surrounding Agencies and Other Stakeholders to
Provide Benefit to the District and the Region
-Completed the Plant 134 State Water Project
Turnout and Hydro-Electric Facility Joint Project
with Valley District
-Completed the Water Main Extension Joint Project
with Pumalo Casa Owners Association
-Completed the Joint Project with NFWC for the
Replacement of a section of 30” pipe crossing the
Santa Ana River
SIGNIFICANT CHANGES
• New Director of Engineering & Operations joined the District
• Construction Project Coordinator retired after 35 years of dedicated service
• Added the Associate Engineer position to improve the department’s capacity to execute capital projects
LEVELS OF SERVICE
The Engineering Program has four KPI metrics that are
associated with the District’s Goals and Objectives of:
• Develop Projects and Programs to Ensure Safe and Reliable Services (IV-A)
• Dedicate Efforts Toward System Maintenance and Modernization (IV-C)
• Strive to Provide World Class Customer Relations (III-B)
Engineering Program
Program Budget
Allocation
$1,521,000
FISCAL YEAR BUDGET 2018-2019 147
The program’s performance related to these metrics are included in the following table.
KEY PERFORMANCE INDICATORS
Agency
Goal Key Performance Indicator Target FY 2015-16 FY 2016-17 FY 2017-18
IV-A Initiate fully funded projects
included in the current year CIP 100%80%100%100%
IV-C Complete current year updates
to GIS base maps 100%-25%80%
III-B Complete development infrastructure plan
reviews in < 14 days 100%-100%100%
III-B Issue development impact fee
costs estimates in <2 days 100%100%100%100%
PROGRAM BUDGET DETAIL
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 786,784 $ 712,000 $ 712,000 $ 707,000 $ (5,000)-1%
5102 Temporary Labor 814 - - - - 0%
5103 Overtime 3,749 2,000 2,000 2,000 - 0%
5200 Benefits 257,984 350,000 409,000 263,000 (87,000)-25%
OPERATING EXPENSES
6201 Materials & Supplies 739 10,000 10,000 11,000 1,000 10%
6202 Tools 62 7,000 7,000 7,000 - 0%
6203 Office Supplies 7,028 7,000 7,000 7,000 - 0%
6301 Contract Services 130,149 238,000 238,000 240,000 2,000 1%
6303 Printing & Publishing 277 3,000 3,000 6,000 3,000 100%
6304 Legal Services 27,745 40,000 40,000 40,000 - 0%
6307 Uniforms 3,109 5,000 5,000 5,000 - 0%
6402 Telephone 2,904 2,000 2,000 2,000 - 0%
6405 Permits 96,320 120,000 120,000 193,000 73,000 61%
6406 Postage 12 1,000 1,000 1,000 - 0%
6501 Membership & Dues 405 3,000 3,000 4,000 1,000 33%
6502 Professional
Development 3,595 24,000 24,000 30,000 6,000 25%
6504 Meetings 90 3,000 3,000 3,000 - 0%
ENGINEERING TOTAL $ 1,321,766 $ 1,527,000 $ 1,586,000 $ 1,521,000 $ (6,000)0%
148 EAST VALLEY WATER DISTRICT
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BLUE CURLS
Echevaria ‘Blue Curls’
Native to semi-desert areas of Central America, the
Echevaria ‘Blue Curls’ is presumed to be an Echeveria
gibbiflora hybrid. Its rosettes take on showy pink hues in
spring and fall.
Water Production
HUMAN RESOURCES
GOVERNING BOARD
GENERAL ADMINISTRATION
PUBLIC AFFAIRS
CONSERVATION
FINANCE & ACCOUNTING
INFORMATION TECHNOLOGY
CUSTOMER SERVICE
METER SERVICES
ENGINEERING
WATER PRODUCTION
WATER TREATMENT
WATER QUALITY
WATER MAINTENANCE
WASTEWATER MAINTENANCE
FACILITIES MAINTENANCE
FLEET MAINTENANCE
Program Personnel
Operations Manager 1
Senior Water Production
Operator 1
Water Production
Operator III 3
Water Production
Operator I 1
Administrative Assistant 1
Total Full Time 7
Program Structure
Water Production is Responsible for
Monitoring and Operating the Entire
Water System
Sr. Water ProductionOperator
Water Production Operator III
Water Production Operator I
Administrative Assistant
Oeration Manager
FISCAL YEAR BUDGET 2018-2019 151
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Function
GOAL ONE
Develop a water supply mix plan to maximize surface water
OBJECTIVES
1. Develop a plan to forecast monthly water demands to assist with
determining the actual water supply mix.
2. Take recommendations from the Water Master Plan and develop
an action plan focusing on redundancy, efficiency, and flexibility.
3. Partner with Southern California Edison (SCE) to prepare for
changes in electricity rates and maximize the time-of-use
structure.
GOAL TWO
Implement improvements to enhance the SCADA system
OBJECTIVES
1. Complete the SCADA Master Plan.
2. Identify projects and programs for implementation based on the
SCADA Master Plan.
GOAL THREE
Develop a plan to address challenges and opportunities related to
North Fork Water Company (NFWC)
OBJECTIVES
1. Begin working with active North Fork shareholders to initiate
planning for the transition of their water supply from the ditch to
the District’s system.
2. Evaluate current North Fork infrastructure and determine
responsibilities relating to ownership.
3. Better understand the District’s Bear Valley Mutual shareholder
delivery obligations.
Goals and Objectives
Water Production is responsible for the daily monitoring and
operations of the entire water production system.
This program ensures the timely preventative maintenance of all
pumps, motors, wells, boosters, reservoirs, pressure regulating valves
(PRVs), hydro-pneumatic plants, and the Supervisory Control and Data
Acquisition (SCADA) system.
Staff also operates the North Fork Canal.
FISCAL YEAR BUDGET 2018-2019 151
152 EAST VALLEY WATER DISTRICT
FY 2017-18 ACCOMPLISHMENTS
Goal 1 – Ensure System Reliability Through Routine
System Inspections and Testing
-Cla-Val (pressure regulator) maintenance. 15 valves
have been rehabilitated.
-Two reservoirs were inspected by a licensed
diver. Worked with a contractor to make structural
repairs on one of the reservoirs.
-Cathodic Protection inspection has been
completed on all reservoirs. Repairs were made on
10 tanks to prevent corrosion.
-Worked with maintenance staff and a tank diver to
replace a 10-inch influent flow valve at Plant 56.
-Rehabilitated 1 well and 8 booster pumps.
Goal 2 – Continue to Evaluate SCADA and Implement
Improvements as Appropriate
-Implemented a new maintenance agreement with
the SCADA integrator.
-Worked with the SCADA contractor and IT
department to remove and relocate the SCADA
server from the Del Rosa yard.
Goal 3 – Partner with Southern California Edison
to Identify and Utilize Equipment Rehabilitation
Incentives
-Participated in numerous Southern California
Edison energy reduction programs.
SIGNIFICANT CHANGES
• Increased Water Production Transmission & Distribution chemicals 10% due to cost.
• Increased Water Production Administration Contract Services 20% for SCADA support and upgrades.
LEVELS OF SERVICE
The Water Production Program has four KPI metrics that
are associated with the District’s Goals and Objectives of:
• Dedicate Effort Towards System Maintenance and Modernization (IV-C)
• Enable Fact-Based Decision Making Through State-of-the-Art Data Management (IV-D)
• Pursue Alternative Funding Sources (II-C)
Water Production Program
Program Budget
Allocation
$4,378,000
FISCAL YEAR BUDGET 2018-2019 153
The program’s performance related to these metrics are included in the following table.
KEY PERFORMANCE INDICATORS
Agency
Goal Key Performance Indicator Target FY 2015-16 FY 2016-17 FY 2017-18
IV-C Contract for yearly reservoir inspections 4 4 4 3
IV-C Perform or schedule repairs recommended by
inspection reports 100%100%100%100%
IV-D Implement available SCADA Soft updates 100%100%100%100%
II-C
Investigate and identify incentive
opportunities with Southern California
Edison staff
3 3 3 0
PROGRAM BUDGET DETAIL (ADMINISTRATION)
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 202,494 $ 216,000 $ 216,000 $ 223,000 $ 7,000 3%
5103 Overtime 1,069 1,000 1,000 1,000 - 0%
5104 Standby 14,562 20,000 20,000 15,000 (5,000)-25%
5200 Benefits 146,813 97,000 105,000 106,000 9,000 9%
OPERATING EXPENSES
6201 Materials & Supplies 453 - - - - 0%
6202 Tools 2,722 5,000 5,000 5,000 - 0%
6203 Office Supplies 5,973 4,000 4,000 4,000 - 0%
6301 Contract Services 23,774 85,000 85,000 101,000 16,000 19%
6307 Uniforms 11,439 12,000 12,000 10,000 (2,000)-17%
6402 Telephone 11,196 14,000 14,000 14,000 - 0%
6405 Permits - - - - - 0%
6501 Membership & Dues 90 3,000 3,000 3,000 - 0%
6502 Professional
Development 9,387 6,000 6,000 6,000 - 0%
6503 Education Assistance - 5,000 5,000 5,000 - 0%
6504 Meetings 1,070 1,000 1,000 1,000 - 0%
ADMINISTRATION TOTAL $ 431,042 $ 469,000 $ 477,000 $ 494,000 $ 25,000 5%
154 EAST VALLEY WATER DISTRICT
PROGRAM BUDGET DETAIL (SOURCE OF SUPPLY/WELLS)
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 305,004 $ 270,000 $ 270,000 $ 177,000 $ (93,000)-34%
5103 Overtime 22,288 25,000 25,000 25,000 - 0%
5200 Benefits 58,883 113,000 156,000 77,000 (36,000)-32%
OPERATING EXPENSES
6101 Purchased Water 1,012,841 500,000 500,000 500,000 - 0%
6102 Groundwater
Replenishment 160,680 163,000 163,000 445,000 282,000 173%
6103 Water Assessment 135,938 138,000 138,000 122,000 (16,000)-12%
6201 Materials & Supplies 13,970 45,000 45,000 45,000 - 0%
6204 Chemicals 92,592 150,000 150,000 150,000 - 0%
6301 Contract Services 26,958 150,000 150,000 150,000 - 0%
6402 Telephone 666 - - - - 0%
6403 Electricity 1,023,896 1,000,000 1,000,000 1,000,000 - 0%
6405 Permits 72,329 100,000 100,000 100,000 - 0%
SOURCE OF SUPPLY/
WELLS TOTAL $ 2,926,045 $ 2,654,000 $ 2,697,000 $ 2,791,000 $ 137,000 5%
PROGRAM BUDGET DETAIL (BOOSTING AND PUMPING)
FY 2016-17
Actuals
FY 2017-18
Budget
FY 2017-18
Projected
FY 2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 84,748 $ 92,000 $ 92,000 $ 86,000 $ (6,000)-7%
5103 Overtime 12,419 5,000 5,000 10,000 5,000 100%
5200 Benefits 19,107 34,000 46,000 36,000 2,000 6%
OPERATING EXPENSES
6201 Materials & Supplies 21,982 20,000 20,000 20,000 - 0%
6301 Contract Services 24,742 75,000 75,000 75,000 - 0%
6403 Electricity 433,612 500,000 500,000 500,000 - 0%
BOOSTING & PUMPING TOTAL $ 596,610 $ 726,000 $ 738,000 $ 727,000 $ 1,000 0%
FISCAL YEAR BUDGET 2018-2019 155
PROGRAM BUDGET DETAIL (TRANSMISSION AND DISTRIBUTION)
FY 2016-17
Actuals
FY 2017-18
Budget
FY 2017-18
Projected
FY 2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 117,206 $ 92,000 $ 92,000 $ 163,000 $ 71,000 77%
5103 Overtime 11,941 5,000 5,000 25,000 20,000 400%
5200 Benefits 23,106 26,000 30,000 73,000 47,000 181%
OPERATING EXPENSES
6201 Materials & Supplies 11,300 10,000 10,000 10,000 - 0%
6204 Chemicals 39,085 45,000 45,000 50,000 5,000 11%
6301 Contract Services 40,842 45,000 45,000 45,000 - 0%
TRANSMISSION &
DISTRIBUTION TOTAL $ 243,480 $ 221,000 $ 227,000 $ 366,000 $ 143,000 64%
TOTAL WATER PRODUCTION $ 4,196,107 $ 4,071,000 $ 4,138,000 $ 4,378,000 --
156 EAST VALLEY WATER DISTRICT
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MEXICAN SNOW BALL
Echeveria Elegans
The Echeveria Elegans is a species from the
Crassulaceae family, native to semi-desert habitats in
Mexico. It thrives in subtropical climates such as those of
Southern California.
Water Treatment
HUMAN RESOURCES
GOVERNING BOARD
GENERAL ADMINISTRATION
PUBLIC AFFAIRS
CONSERVATION
FINANCE & ACCOUNTING
INFORMATION TECHNOLOGY
CUSTOMER SERVICE
METER SERVICES
ENGINEERING
WATER PRODUCTION
WATER TREATMENT
WATER QUALITY
WATER MAINTENANCE
WASTEWATER MAINTENANCE
FACILITIES MAINTENANCE
FLEET MAINTENANCE
Program Personnel
Water Production Supervisor 1
Senior Treatment
Plant Operator 1
Total Full Time 2
Program Structure
Water Treatment is Responsible for
Treating the Three Sources of Supply
Water Production Supervisor
Sr. Treatment Plant Operator
Operations Manager
FISCAL YEAR BUDGET 2018-2019 159
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Function
GOAL ONE
Incorporate operation and maintenance of the Hydro-Generation
Technology at Plant 134
OBJECTIVES
1. Develop an Operating Guide to support safe and effective
procedures.
2. Participate in trainings regarding the hydro-generation
technology.
3. Incorporate the upkeep and inspection of equipment into Plant
134’s maintenance schedule.
GOAL TWO
Complete Plant 134 Membrane Replacement Phase Two of the
5-Year Replacement Plan
OBJECTIVES
1. Identify the modules to be replaced in Phase Two.
2. Procure the needed membranes modules from the manufacturer
in accordance with the District’s purchasing policy.
3. Coordinate and schedule the in-house installation of the new
membranes.
GOAL THREE
Support the Development of a long-term Plant 134 Site
Improvement Plan
OBJECTIVES
1. Coordinate with Engineering to identify a capital project to
enhance sludge removal.
2. Identify elements that will enhance site security.
3. Provide support to begin implementing these planning efforts.
4. Help identify and implement the additional treatment processes
needed to maintain high water quality.
Goals and Objectives
Water Treatment is responsible for using various methods to treat the
three different sources of supply used by the District.
Staff is trained to operate the Surface Water Treatment Plant 134 to
maximize both Santa Ana River water and imported State Project
water. Staff also operates two unique groundwater treatment facilities,
Plant 28 uses Granular Activated Carbon (GAC) and Plant 39 is a
blending facility.
FISCAL YEAR BUDGET 2018-2019 159
160 EAST VALLEY WATER DISTRICT
FY 2017-18 ACCOMPLISHMENTS
Goal 1 – Identify Process Improvements at Plant 134
to Improve Water Quality
-Worked with the SCADA contractor to replace two
touch-screen computers that control Plant 134.
-Replaced two backwash motors and worked with
GE for membrane filter replacements.
-Relocated a strainer to protect membrane filters.
-Replaced a chlorine pump skid.
Goal 2 – Evaluate Use of Hydro-Generation
Technology at Plant 134
-•Worked with a contractor on the hydro-generation
start-up and commissioning at Plant 134.
-•Investigated the best options for use of water
from the North Fork Canal.
Goal 3 – Develop an Operations Process and
Procedures Manual for the New Hydro-Generators to
Use for Staff Training
-Provided all operators with hands-on training at
the treatment plant as the project progressed.
SIGNIFICANT CHANGES
• 20% decrease in Contract Services since only two of the four vessels at Plant 28 will need GAC change out this year.
• Increase in uniform budget due to no amount specified last year. Treatment uniforms were charged to Production which will result in a decrease for Production.
LEVELS OF SERVICE
The Water Treatment Program has four KPI metrics that
are associated with the District’s Goals and Objectives of:
• Develop Projects and Programs to Ensure Safe and Reliable Service (IV-A)
• Dedicate Effort towards System Maintenance and Modernization (IV-C)
• Maximize Staff Capabilities through On-going Professional Development (I-B)
Water Treatment Program
Program Budget
Allocation
$848,000
FISCAL YEAR BUDGET 2018-2019 161
The program’s performance related to these metrics are included in the following table.
KEY PERFORMANCE INDICATORS
Agency
Goal Key Performance Indicator Target FY 2015-16 FY 2016-17 FY 2017-18
IV-A Meet all regulatory requirements 100%100%90%100%
IV-A
Maximize utilization of plant
capacity through minimization of
downtime and monitoring of raw water
7.5 MGD 4.0 5.0 3.0
IV-C Percentage of plant equipment and motors
on preventative maintenance schedules 100%75%100%100%
I-B Number of Production staff with T-4
certification or higher 4 2 2 2
PROGRAM BUDGET DETAIL
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 222,087 $ 237,000 $ 237,000 $ 214,000 $ (23,000)-10%
5103 Overtime 12,216 10,000 18,000 25,000 15,000 150%
5200 Benefits 78,410 92,000 115,000 95,000 3,000 3%
OPERATING EXPENSES
6201 Materials & Supplies 13,910 15,000 15,000 15,000 - 0%
6204 Chemicals 129,450 150,000 150,000 150,000 - 0%
6301 Contract Services 97,822 186,000 326,000 147,000 (39,000)-21%
6307 Uniforms 931 - - 2,000 2,000 100%
6402 Telephone 12,211 - - - - 0%
6403 Electricity 77,715 200,000 200,000 200,000 - 0%
6405 Permits - - - - - 0%
WATER TREATMENT TOTAL $ 644,752 $ 890,000 $ 1,061,000 $ 848,000 $ (42,000)-5%
162 EAST VALLEY WATER DISTRICT
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PRIDE OF MADEIRA
Echium Fastuosum
Rapidly growing and drought tolerant, Echium Fastuosum
flowers bloom in spring and summer reaching heights of
up to 20 inches.
Water Quality
HUMAN RESOURCES
GOVERNING BOARD
GENERAL ADMINISTRATION
PUBLIC AFFAIRS
CONSERVATION
FINANCE & ACCOUNTING
INFORMATION TECHNOLOGY
CUSTOMER SERVICE
METER SERVICES
ENGINEERING
WATER PRODUCTION
WATER TREATMENT
WATER QUALITY
WATER MAINTENANCE
WASTEWATER MAINTENANCE
FACILITIES MAINTENANCE
FLEET MAINTENANCE
Program Personnel
Water Quality Coordinator 1
Water Quality Technician 1
Total Full Time 2
Program Structure
Water Quality Complies with all
Required Drinking Water Regulations
Water Quality Coordinator
Water Quality Technician
Operations Manager
FISCAL YEAR BUDGET 2018-2019 165
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Function
GOAL ONE
Conduct Expanded Sampling Programs to Ensure in Compliance
with all State and Federal Water Quality Requirements
OBJECTIVES
1. Conduct unregulated contaminant sampling to comply with
Federal water quality standards.
2. Identify 50 properties to support completion of the expanded
Lead and Copper testing to reflect requirements based on the
District’s population.
3. Conduct Tri-Annual Lead and Copper Testing of at least 50
properties within the District.
4. Comply with the Action Plan for the TTHM Corrective Order.
GOAL TWO
Implement the Mandatory Lead Sampling in Schools Program as
Required by Assembly Bill 746.
OBJECTIVES
1. Establish sampling sites and corresponding schedules for
schools required to be tested.
2. Develop technical and communication support in preparation for
a school(s) that exceeds lead sampling levels. (PA)
3. Complete sampling as required by the legislation.
GOAL THREE
Implement an In-House Environmental Controls and Compliance
Program
OBJECTIVES
1. Evaluate processes used by other agencies to assist with FOG
program implementation in conjunction with SNRC.
2. Develop data tracking methods to monitor the backflow testing
cost-benefit analysis and resource requirements.
3. Identify and promote back-flow testing to the 5 largest customers
in support of transitioning the program to in-house resources.
(PA)
Goals and Objectives
Water Quality is responsible for ensuring District compliance with
State and Federal Drinking Water Regulations. This program manages
Backflow Prevention, Water Sampling and testing, and Fire Hydrant
Flushing Programs.
FISCAL YEAR BUDGET 2018-2019 165
166 EAST VALLEY WATER DISTRICT
FY 2017-18 ACCOMPLISHMENTS
Goal 1 – Provide Safe and Reliable Water to Our
Customers
-Worked with contractors to reline the interior,
replace the filter nozzles, valves, and Activated
Carbon in 4 vessels at Plant 28.
-Completed 10 months of advanced treatment
process pilot to assist in full scale evaluation.
Goal 2 – Convert Flush-out Valves to Control
Discharge Flows
-Completed 9 of the 12 flush-out retrofits to date.
Goal 3 – Evaluate New Backflow Program and
Determine Effectiveness
-Taken on annual testing of 372 backflow devices
(Fire Service, District Facilities, Customer Owned
Devices)
-Increased customer participation in Backflow
Testing Service to 8%.
SIGNIFICANT CHANGES
• Contract Services increased 7% to meet sampling requirements for Disinfection By-Products such as TTHMs.
• Additional 25% increase in contract services for EPA multi-year Unregulated Contaminant Monitoring Rule (UCMR 4) sampling.
• Increased Contract Services by $4,000 for Tri-annual lead and copper sampling.
LEVELS OF SERVICE
The Water Quality Program has four KPI metrics that are
associated with the District’s Goals and Objectives of:
• Develop Projects and Programs to Ensure Safe and Reliable Service (IV-A)
• Strive to Provide World Class Customer Relations (III-B)
• Maximize Staff Capabilities through On-going Professional Development (I-B)
Water Quality Program
Program Budget
Allocation
$434,000
FISCAL YEAR BUDGET 2018-2019 167
The program’s performance related to these metrics are included in the following table.
KEY PERFORMANCE INDICATORS
Agency
Goal Key Performance Indicator Target FY 2015-16 FY 2016-17 FY 2017-18
IV-A Conduct all water quality sampling
required by SWRCB and EPA 100%100%100%100%
IV-A Promote Customer Participation in
District’s Backflow Testing Program 5%/Yr N/A 3%8%
III-B Response time to water quality
complaints by customers (avg)2.0 Hrs.1.5 Hrs.1.5 Hrs.1.5 Hrs.
I-B Number of Water Quality program
staff with D-3 certification or higher 2 2 2 2
PROGRAM BUDGET DETAIL
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 82,854 $ 88,000 $ 88,000 $ 84,000 $ (4,000)-5%
5103 Overtime 6,626 5,000 10,000 7,000 2,000 40%
5200 Benefits 30,212 38,000 48,000 33,000 (5,000)-13%
SOURCE OF SUPPLY WELLS OPERATING EXPENSES
6201 Materials & Supplies 9,517 13,000 13,000 13,000 - 0%
6301 Contract Services 93,730 72,000 72,000 110,000 38,000 53%
6307 Uniforms 1,553 4,000 4,000 4,000 - 0%
6504 Meetings - 1,000 1,000 1,000 -0%
TRANSMISSION AND DISTRIBUTION PERSONNEL EXPENSES
5101 Regular Labor 86,517 88,000 88,000 84,000 (4,000)-5%
5103 Overtime 329 5,000 5,000 8,000 3,000 60%
5200 Benefits 20,695 38,000 38,000 33,000 (5,000)-13%
TRANSMISSION AND DISTRIBUTION OPERATING EXPENSES
6201 Materials & Supplies 687 - - - - 0%
6202 Tools 1,063 5,000 5,000 5,000 - 0%
6301 Contract Services 31,611 44,000 44,000 45,000 1,000 2%
6406 Postage 2,224 2,000 2,000 2,000 - 0%
6503 Education Assistance - 7,000 7,000 5,000 (2,000)-29%
WATER QUALITY TOTAL $ 367,618 $ 410,000 $ 425,000 $ 434,000 $ 24,000 6%
168 EAST VALLEY WATER DISTRICT
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CALIFORNIA POPPY
Eschscholzia Californica
Often used medicinally and in cooking, the Eschscholzia
Californica became the official state flower of California in
1903. It is native to the United States and Mexico.
Water Maintenance
HUMAN RESOURCES
GOVERNING BOARD
GENERAL ADMINISTRATION
PUBLIC AFFAIRS
CONSERVATION
FINANCE & ACCOUNTING
INFORMATION TECHNOLOGY
CUSTOMER SERVICE
METER SERVICES
ENGINEERING
WATER PRODUCTION
WATER TREATMENT
WATER QUALITY
WATER MAINTENANCE
WASTEWATER MAINTENANCE
FACILITIES MAINTENANCE
FLEET MAINTENANCE
Program Personnel
Field Service Supervisor 1
Senior Field Service Worker 2
Field Service Worker III 4
Field Service Worker II 5
Field Service Worker I 2
Storekeeper/Buyer 1
Total Full Time 15
Program Structure
Water Maintenance Maintains the
District’s Water Transmission and
Distribution System
Field Services Supervisor
Sr. Field Service Worker
Storekeeper/Buyer
Field Service Worker III
Field Service Worker II
Field Service Worker I
Operations Manager
FISCAL YEAR BUDGET 2018-2019 171
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Function
GOAL ONE
GPS all valves and meter boxes within the service area
OBJECTIVES
1. Conduct training and create an Operating Guide for GPS
equipment.
2. Complete the GPS location of all valves and meter boxes on a
grid basis within three years.
3. Field verify 5% AMI meter GPS locations conducted by a
contractor.
GOAL TWO
Review data accuracy compared to actual field conditions
OBJECTIVES
1. Conduct field surveys to validate GIS data with the District’s
border
2. Improve on the existing field verification and correction process
to ensure information is updated within 30 days.
3. Enhance GIS capabilities in field vehicles.
GOAL THREE
Facilitate Technology Trainings and Community Engagement
OBJECTIVES
1. Assist with the implementation of the small-scale facility tour
program.
2. Ensure staff receives emergency preparedness radio training.
3. Attend trainings for City Works to provide for a strong technical
foundation and encourage professional development.
Goals and Objectives
Water Maintenance is responsible for the repair and replacement
of the District’s water distribution mains, water service lines, fire
hydrants, meters, valves, and all related equipment.
FISCAL YEAR BUDGET 2018-2019 171
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FY 2017-18 ACCOMPLISHMENTS
Goal 1 – Evaluate All Preventative Maintenance
Programs (Valve Exercising and Hydrant
Maintenance) and Determine Effectiveness
-Repaired 211 water leaks.
-Responded to 956 after hour calls.
-Repaired or Replaced 31 large vault lids.
-Completed routine maintenance on 1,252 fire
hydrants.
-Inspected/exercised 988 valves.
-Assisted the Engineering department with water
and Wastewater Master Plan updates.
-Scheduled in-house main replacement job on
Taylor Road.
Goal 2 – Partner with Local Agencies to Enhance
Community Services
-Created a list of resources available in the event of
an emergency.
-Continued to maintain contact with Patton Hospital
and be a resource for routine maintenance and
emergencies.
Goal 3 – Encourage Continued Education and
Technology Training to Support Advancement
Opportunities
-Cross-trained the Senior Field Service Worker
during the absence of the Supervisor.
-Taken on the supervisory responsibilities of the
Storekeeper/Buyer.
-Completed Phase I of AMI project resulting
in a meter reader reclassification to a Field
Maintenance worker in the new Fiscal Year.
-Increased employees level of Water Distribution,
Treatment, and Collections Certifications.
-Attended Tri-State CWEA conference.
SIGNIFICANT CHANGES
• 10% increase for materials and supplies for warehouse inventory
• The Storekeeper/Buyer position moved from the Finance department budget.
LEVELS OF SERVICE
The Water Maintenance Program has four KPI metrics that
are associated with the District’s Goals and Objectives of:
• Develop Projects and Programs to Ensure Safe and Reliable Service (IV-A)
• Dedicate Effort Towards System Maintenance and Modernization (IV-C)
• Maximize Internal Capabilities through Ongoing Professional Development (I-B)
• Advance Emergency Preparedness Efforts (III-A)
Water Maintenance Program
Program Budget
Allocation
$2,549,000
FISCAL YEAR BUDGET 2018-2019 173
The program’s performance related to these metrics are included in the following table.
KEY PERFORMANCE INDICATORS
Agency
Goal Key Performance Indicator Target FY 2015-16 FY 2016-17 FY 2017-18
IV-A Provide timely response and assessment of
customer leak concerns (avg. time).4 hrs 100%90%95%
IV-C
Exercise a set number of gate valves each
year to help ensure equipment readiness and
functionality
1,200 1,200 1,200 1,200
I-B Number of Water Maintenance staff with D-3
certifications or higher.5 3 3 6
III-A Average annual equipment and safety training
hours per staff member 16 16 16 16
PROGRAM BUDGET DETAIL (FIELD MAINTENANCE ADMINISTRATION)
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 113,529 $ 114,000 $ 114,000 $ 177,000 $ 63,000 55%
5103 Overtime - - 15,000 20,000 20,000 100%
5104 Standby 22,386 20,000 20,000 20,000 - 0%
5200 Benefits 41,484 45,000 56,000 90,000 45,000 100%
OPERATING EXPENSES
6203 Office Supplies 838 3,000 3,000 3,000 - 0%
6303 Printing & Publishing - - - - - 0%
6307 Uniforms - - - 1,000 1,000 100%
6402 Telephone 15,803 21,000 21,000 21,000 - 0%
6501 Memberships & Dues 542 2,000 2,000 2,000 - 0%
6502 Professional
Development 18,036 14,000 14,000 9,000 (5,000)-36%
6503 Education Assistance 557 - - - - 0%
6504 Meetings 1,661 1,000 1,000 2,000 1,000 100%
FIELD MAINTENANCE
ADMINISTRATION TOTAL $ 214,836 $ 220,000 $ 246,000 $ 345,000 $ 125,000 57%
174 EAST VALLEY WATER DISTRICT
PROGRAM BUDGET DETAIL (TRANSMISSION & DISTRIBUTION)
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 804,287 $ 784,000 $ 784,000 $ 925,000 $ 141,000 18%
5103 Overtime 183,722 150,000 105,000 130,000 (20,000)-13%
5200 Benefits 373,762 417,000 485,000 454,000 37,000 9%
OPERATING EXPENSES
6201 Materials & Supplies 229,845 210,000 210,000 230,000 20,000 10%
6202 Tools 25,065 11,000 11,000 11,000 - 0%
6301 Contract Services 14,175 29,000 29,000 34,000 5,000 17%
6307 Uniforms 19,463 20,000 20,000 20,000 - 0%
6310 Street Services 188,665 400,000 400,000 400,000 - 0%
6405 Permits 18,863 - - - - 0%
TRANSMISSION &
DISTRIBUTION TOTAL 1,857,847 2,021,000 2,044,000 2,204,000 183,000 9%
WATER MAINTENANCE TOTAL $ 2,072,683 $ 2,241,000 $ 2,290,000 $ 2,549,000 $ 308,000 14%%
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FRED IVES’
Graptoveria
Depending on the time of year, Graptoveria ‘Fred Ives’
flowers vary in color. A purplish yellow-orange to blue
green hue is apparent during autumn.
Wastewater Maintenance
HUMAN RESOURCES
GOVERNING BOARD
GENERAL ADMINISTRATION
PUBLIC AFFAIRS
CONSERVATION
FINANCE & ACCOUNTING
INFORMATION TECHNOLOGY
CUSTOMER SERVICE
METER SERVICES
ENGINEERING
WATER PRODUCTION
WATER TREATMENT
WATER QUALITY
WATER MAINTENANCE
WASTEWATER MAINTENANCE
FACILITIES MAINTENANCE
FLEET MAINTENANCE
Program Personnel
Field Service Worker III 2
Field Service Worker II 2
Total Full Time 4
Program Structure
Water Maintenance Maintains the
District’s Water Transmission and
Distribution System
Field Service Worker III
Field Service Worker II
Operations Manager
FISCAL YEAR BUDGET 2018-2019 177
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Function
GOAL ONE
Complete Implementation of GraniteNet Software to Collect Data
Regarding Wastewater Collection System Maintenance
OBJECTIVES
1. Document discrepancies in GIS to ensure consistency with field
conditions.
2. Conduct training for all staff utilizing the GraniteNet Software.
3. Conduct semi-annual meetings to discuss data results with
Engineering in preparation of capital improvement projects.
GOAL TWO
Identify Operational Changes Needed to Accommodate Planned
Development within the District
OBJECTIVES
1. Assist with the development of initial staffing and equipment
planning that considers the SNRC.
2. Document contributing factors of high maintenance areas
in preparation for the in-house Fats, Oils, and Grease (FOG)
Program.
3. Identify training and certification requirements for wastewater
treatment certificates.
GOAL THREE
Incorporate GPS Data to Enhance Efficiency of Wastewater
Maintenance Operations and Asset Management
OBJECTIVES
1. Gather the GPS location of all manhole covers and siphons.
2. Identify manholes located within easements and implement
planned maintenance to reduce damage caused by tree roots
and other field conditions.
3. Conduct training and create an Operating Guide for GPS
equipment.
Goals and Objectives
Wastewater Maintenance is responsible for the daily repair and
safeguarding of the wastewater conveyance system.
Based on the Wastewater System Maintenance Plan, crews complete
preventative video monitoring, scheduled maintenance, system
repairs, and emergency repairs.
FISCAL YEAR BUDGET 2018-2019 177
178 EAST VALLEY WATER DISTRICT
FY 2017-18 ACCOMPLISHMENTS
Goal 1 – Utilize Granite Net Software to Document
Wastewater Collection System Maintenance
-Video inspected 58 miles of sewer main.
-Made initial assessments of pipe conditions and
recommendations for repairs.
-Began documentation of discrepancies on GIS
maps with Engineering.
-Downloaded video logs and scheduled routine
follow-up meetings with Engineering to discuss
repairs and map corrections.
Goal 2 – Support Future Wastewater Monitoring
Operations by Evaluating Fats, Oils and Grease (FOG)
Entering the District’s Wastewater Collection System
-Staff began researching requirements to begin the
compliance process of the FOG program.
Goal 3 – Continue Wastewater Collection System
Maintenance and Management
-Cleaned 200 miles of sewer main.
-Sprayed 1,936 manholes for insect control.
-Sprayed 3,688 feet of sewer main for root control.
SIGNIFICANT CHANGES
• 5% increase in Contract Services for repairs.
LEVELS OF SERVICE
The Wastewater Maintenance Program has four KPI
metrics that are associated with the District’s Goals and
Objectives of:
• Dedicate Effort towards System Maintenance and Modernization (IV-C)
• Develop Projects and Programs to Ensure Safe and Reliable Service (IV-A)
• Maximize Internal Capabilities through Ongoing Professional Development. (I-B)
Wastewater Maintenance Program
Program Budget
Allocation
$8,996,000
FISCAL YEAR BUDGET 2018-2019 179
The program’s performance related to these metrics are included in the following table.
KEY PERFORMANCE INDICATORS
Agency
Goal Key Performance Indicator Target FY 2015-16 FY 2016-17 FY 2017-18
IV-C Miles of wastewater line annually
inspected by video.60 66 72 70
IV-C Miles of wastewater main jetted/cleaned
annually.220 227 223 200
IV-A
Number of Category 1 Sanitary System
Overflows reportable to the State Water
Resources Control Board.
0 0 0 0
I-B Number of field maintenance staff with CWEA
wastewater certifications 4 1 5 5
PROGRAM BUDGET DETAIL
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 226,137 $ 280,000 $ 280,000 $ 290,000 $ 10,000 4%
5103 Overtime 13,576 3,000 35,000 45,000 42,000 1400%
5200 Benefits 36,186 144,000 144,000 146,000 2,000 1%
OPERATING EXPENSES
6201 Materials & Supplies 28,847 30,000 30,000 31,000 1,000 3%
6202 Tools 6,362 5,000 5,000 5,000 - 0%
6301 Contract Services 113,935 228,000 228,000 243,000 15,000 7%
6307 Uniforms 1,346 3,000 3,000 3,000 - 0%
6305 Treatment Services 8,128,030 7,900,000 7,900,000 8,233,000 333,000 4%
WASTEWATER MAINT. TOTAL $ 8,554,419 $ 8,593,000 $ 8,625,000 $ 8,996,000 $ 403,000 5%
180 EAST VALLEY WATER DISTRICT
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PINK DAYLILY
Hemerocallis hybrid ‘Pink Daiquiri’
Drought resistant and fast growing, daylily flowers open
early morning and dwindle during the following night,
replaced by another flower on the same stalk. Native of
Asia, including China, Korea, and Japan.
Facilities Maintenance
HUMAN RESOURCES
GOVERNING BOARD
GENERAL ADMINISTRATION
PUBLIC AFFAIRS
CONSERVATION
FINANCE & ACCOUNTING
INFORMATION TECHNOLOGY
CUSTOMER SERVICE
METER SERVICES
ENGINEERING
WATER PRODUCTION
WATER TREATMENT
WATER QUALITY
WATER MAINTENANCE
WASTEWATER MAINTENANCE
FACILITIES MAINTENANCE
FLEET MAINTENANCE
Program Personnel
Facilities Maintenance
Coordinator 1
Facilities Maintenance Worker 1
Total Full Time 2
Program Structure
Facilities Maintenance Repairs and
Maintains All District Facilities
Facilities Maintenance Coordinator
Facilities Maintenance Worker
Operations Manager
FISCAL YEAR BUDGET 2018-2019 183
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Function
GOAL ONE
Develop a long-term Plant 134 Site Improvement Plan
OBJECTIVES
1. Conduct a site assessment to evaluate site security, technology,
and miscellaneous needs.
2. Prioritize site projects and develop an improvement schedule.
3. Develop a recommendation to enhance perimeter security
around the treatment plant.
GOAL TWO
Develop a Facilities Maintenance Program to track and anticipate
future costs associated with all District Facilities
OBJECTIVES
1. Identify potential Facilities Maintenance Programs and
recommend a qualified firm.
2. Begin incorporating facilities data into the selected Facilities
Maintenance Program.
3. Implement a consistent request tracking system and provide
training to staff.
4. Develop recommendations to be included in a long-term staffing
plan.
GOAL THREE
Complete Systematic Upgrades and Rehabilitation of District
Facilities
OBJECTIVES
1. Assess and prioritize needed improvements by location and
project.
2. Select sites for immediate repairs and identify the correlating
schedule.
3. Conduct repairs for the highest priority sites within the approved
budgeted funds.
Goals and Objectives
Facilities Maintenance is responsible for the complete Maintenance
and repair of all District Facilities, including Administration Buildings,
Water Facilities, District-owned vacant properties and easements.
FISCAL YEAR BUDGET 2018-2019 183
184 EAST VALLEY WATER DISTRICT
FY 2017-18 ACCOMPLISHMENTS
Goal 1 – Explore Alternative Energy Solutions for
District Facilities
-Upgraded lighting to cost effective LED lighting
-Added new lighting and sign in the Demonstration
Garden.
-Added heat resistant roofing material at Plants 24,
24B, 99, and 108 to reduce energy costs.
Goal 2 – Identify Two District Facilities for Upgrades
and Repairs
-Road rehabilitation to Plant 99.
-Slurry coats at Plant 99 and 129.
-Roof replacements on pump houses at Plants 24,
24B, 99, and 108.
-Plant 134 exterior paint and Hydro-generation
building paint and floor epoxy.
-New concrete driveway installed at Plant 24 to
access mini park.
-Painted Plant 24.
-Removed swamp coolers at Plant 39 and installed
HVAC system to correct moisture issues.
Goal 3 – Develop a Facilities Maintenance Program
to Track and Anticipate Future Costs Associated with
all District Facilities
-Captured asset data for entry into CityWorks for
facilities maintenance planning.
SIGNIFICANT CHANGES
• Increased Rents and Leases budget due to off-site storage.
• Increased Contract Services budget $85,000 due to night security guard at Plant 134.
LEVELS OF SERVICE
The Facilities Maintenance Program has four KPI metrics
that are associated with the District’s Goals and Objectives
of:
• Dedicate Efforts Toward System Maintenance and Modernization (IV-C)
• Identify Opportunities to Optimize Natural Resources (I-A)
Facilities Maintenance Program
Program Budget
Allocation
$961,000
FISCAL YEAR BUDGET 2018-2019 185
The program’s performance related to these metrics are included in the following table.
KEY PERFORMANCE INDICATORS
Agency
Goal Key Performance Indicator Target FY 2015-16 FY 2016-17 FY 2017-18
IV-C Close all service work orders timely <30 days N/A N/A <30 days
IV-C Reduce the number of reworks
on service work orders <10%N/A N/A N/A
IV-C Ensure preventative maintenance
is completed on time 100%N/A N/A 100%
I-A Reduce energy consumption
for each facility site >20%N/A N/A 25%
**N/A Represents new KPIs for FY 2017-18 with no historical data available
PROGRAM BUDGET DETAIL
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 91,009 $ 97,000 $ 89,000 $ 147,000 $ 50,000 52%
5103 Overtime 19,722 25,000 25,000 15,000 (10,000)-40%
5200 Benefits 52,547 44,000 37,000 79,000 35,000 80%
ADMINISTRATION OPERATING EXPENSES
6201 Materials & Supplies 41,309 25,000 25,000 30,000 5,000 20%
6202 Tools 729 2,000 2,000 2,000 - 0%
6301 Contract Services 64,233 34,000 86,000 37,000 3,000 9%
6306 Rents & Leases 10,582 - - 15,000 15,000 100%
6307 Uniforms 11,855 11,000 11,000 11,000 - 0%
6311 Landscape Services 35,526 56,000 56,000 56,000 - 0%
6312 Janitorial Services 74,816 132,000 125,000 132,000 - 0%
6313 Facilities Repair - - - - - 0%
6401 Utilities 16,261 11,000 11,000 14,000 3,000 27%
6402 Telephone 71,681 75,000 75,000 70,000 (5,000)-7%
6403 Electricity 87,463 120,000 120,000 120,000 - 0%
6403 Professional
Development - - - 1,000 1,000 100%
SOURCE OF SUPPLY/WELLS OPERATING EXPENSES
6201 Materials & Supplies 4,735 5,000 5,000 3,000 (2,000)-40%
6301 Contract Services 19,276 5,000 3,850 11,000 6,000 120%
6311 Landscape Services $ 53,307 $ 40,000 $ 40,000 $ 40,000 $ - 0%
FACILITIES MAINT. TOTAL $ 761,814 $ 776,000 $ 802,850 $ 961,000 $ 185,000 24%
186 EAST VALLEY WATER DISTRICT
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PUMPS AND BOOSTERS OPERATING EXPENSES
6201 Materials & Supplies $ 6,895 $ 5,000 $ 5,000 $ 3,000 $ (2,000)-40%
6301 Contract Services 9,460 5,000 5,000 6,000 1,000 20%
6311 Landscape Services 46,551 35,000 35,000 35,000 - 0%
TREATMENT OPERATING EXPENSES
6201 Materials & Supplies 7,453 5,000 5,000 8,000 3,000 60%
6301 Contract Services 13,677 15,000 13,000 102,000 87,000 580%
6311 Landscape Services 21,531 14,000 14,000 14,000 - 0%
6401 Utilities 1,196 15,000 15,000 10,000 (5,000)-33%
FACILITIES MAINT. TOTAL $ 761,814 $ 776,000 $ 802,850 $ 961,000 $ 185,000 24%
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PANCAKE PLANT
Kalenchoe Thrysifolia
A native from South Africa, the Kalancho Thyrsiflora is a
drought tolerant succulent that typically grows to 2 feet
tall. Its long rosette leaves resemble stacked pancakes,
giving it the nickname Pancake Plant.
Fleet Maintenance
HUMAN RESOURCES
GOVERNING BOARD
GENERAL ADMINISTRATION
PUBLIC AFFAIRS
CONSERVATION
FINANCE & ACCOUNTING
INFORMATION TECHNOLOGY
CUSTOMER SERVICE
METER SERVICES
ENGINEERING
WATER PRODUCTION
WATER TREATMENT
WATER QUALITY
WATER MAINTENANCE
WASTEWATER MAINTENANCE
FACILITIES MAINTENANCE
FLEET MAINTENANCE
Program Personnel
Equipment Mechanic III 1
Total Full Time 1
Program Structure
Fleet Maintenance is responsible for care of
the District's vehicles and heavy equipment
Equipment Mechanic III
Operations Manager
FISCAL YEAR BUDGET 2018-2019 189
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GOAL ONE
Enhance emergency response capabilities
OBJECTIVES
1. Install two-way radios in all vehicles for emergency
preparedness.
2. Ensure all required staff are properly trained on two-way radios
and other emergency response equipment.
GOAL TWO
Utilize the most effective fleet maintenance methods
OBJECTIVES
1. Implement the transition from in-house operations to
preventative maintenance contractor.
2. Purchase and install GPS tracking system on all vehicles.
3. Integrate the vehicle replacement schedule into the monthly
financial statements.
GOAL THREE
Participate in SNRC design to identify future impacts to the fleet
OBJECTIVES
1. Evaluate the feasibility of on-site fuel storage.
2. Assess the feasibility of introducing alternate fuel vehicles into
the fleet where appropriate.
Goals and Objectives
Fleet Maintenance is responsible for preventative maintenance and
repairs of the District’s vehicles and heavy equipment.
Staff is responsible for ensuring air quality regulations, vehicle
registration and transportation requirements.
FISCAL YEAR BUDGET 2018-2019 189
190 EAST VALLEY WATER DISTRICT
FY 2017-18 ACCOMPLISHMENTS
Goal 1 – Ensure District Vehicles, Equipment, and
Staff are Ready for Emergency Response
-Complete all 30, 60, and 90-day truck inspections
and preventative maintenance requirements.
-Purchased one new generator for emergency
preparedness and applied for proper California Air
Resources Board (CARB) permits.
-Purchased an emergency trailer mounted sewer
by-pass pump and hose.
Goal 2 – Develop and Implement Cost Recovery
Fees for Vehicles per Department for Replacement
Purposes
-Developed a five-year vehicle and equipment
replacement plan
-Purchased four new vehicles
-Surplus of seven vehicles and three pieces of
equipment
Goal 3 – Utilize Most Cost-Effective Maintenance
Methods to Reduce Costs
-Hired contractor to provide preventative
maintenance on vehicles
SIGNIFICANT CHANGES
• 50% decrease in Materials and Supplies in anticipation of contractor performing Preventative Maintenance.
• 80% increase in Contract Services for a Preventative Maintenance Contractor.
LEVELS OF SERVICE
The Fleet Program has three KPI metrics that are associat-
ed with the District’s Goals and Objectives of:
• Develop Projects and Programs to Ensure Safe and Reliable Services. (IV-A)
• Dedicate Efforts Toward System Maintenance and Modernization (IV-C)
Fleet Maintenance Program
Program Budget
Allocation
$459,000
FISCAL YEAR BUDGET 2018-2019 191
The program’s performance related to these metrics are included in the following table.
KEY PERFORMANCE INDICATORS
Agency
Goal Key Performance Indicator Target FY 2015-16 FY 2016-17 FY 2017-18
IV-A Ensure vehicles and equipment
are evaluated and replaced on schedule
80% of
Net Asset
Value
N/A N/A 100%
IV-C Percent of vehicles pass annual
D.O.T. inspection 100%98%100%100%
IV-A Number of vehicle/equipment units replaced 4 4 4 4
PROGRAM BUDGET DETAIL
FY 2016-17
Actuals
FY 2017-18
Budget
2017-18
Projected
2018-19
Budgeted
Amount
Changed % Change
PERSONNEL EXPENSES
5101 Regular Labor $ 169,353 $ 164,000 $ 164,000 $ 81,000 $ (83,000)-51%
5103 Overtime 2,656 3,000 3,000 3,000 - 0%
5200 Benefits 54,804 79,000 95,000 40,000 (39,000)-49%
OPERATING EXPENSES
6201 Materials & Supplies 64,361 60,000 60,000 30,000 (30,000)-50%
6202 Tools 17,749 2,000 2,000 2,000 - 0%
6203 Office Supplies 330 1,000 1,000 1,000 - 0%
6301 Contract Services 192,632 75,000 107,000 170,000 95,000 127%
6402 Telephone 1,001 1,000 1,000 1,000 - 0%
6404 Fuel 106,478 125,000 125,000 125,000 - 0%
6501 Membership & Dues 1,728 4,000 4,000 4,000 - 0%
6502 Professional
Development - 2,000 2,000 2,000 - 0%
FLEET MAINTENANCE TOTAL $ 611,092 $ 516,000 $ 564,000 $ 459,000 $ (57,000)-11%
192 EAST VALLEY WATER DISTRICT
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RED KANGAROO PAW
Anigozanthos Flavidus
Originating from Western Australia, the kangaroo paw
gets its name from the resemblance of its tubular flowers
coated with dense hairs that open into paw-like form.
Capital Budget
FISCAL YEAR BUDGET 2018-2019 195
Capital Expenditures
East Valley Water District defines capital expenditures as 1) routine purchases and
replacement of assets with a cost exceeding $5,000 and an expected life of more
than two years, or 2) non-routine construction project expenditures that will result in
capitalization of an asset costing more than $25,000.
The District’s 2018-19 Capital Budget contains $20,616,000 in total capital expenditures. Of this amount,
$19,510,000 are current year (Year 1) costs pertaining to projects shown in the District’s Capital Improvement
Program, presented in greater detail in the remainder of this section. The remaining proposed capital expendi-
tures of $1,106,000 are routine asset purchases, referred to as Capital Outlay, which appear in each year’s budget
as requests to replace vehicles, computer and office equipment, and to conduct infrastructure planning and rate
studies.
A summary of the proposed FY 2018-19 Capital Budget is shown on the following page.
An in-depth District-wide overview
of the FY 2017-18 budget.
An in-depth District-wide overview
of the FY 2017-18 budget.
CAPITAL BUDGET
Capital Investments in assets and projects based on the needs of the District
CAPITAL EXPENDITURES SUMMARY
Capital Improvement Program Capital Outlay (Routine)
AMI Meter Replacement Program $ 1,000,000 Vehicles $ 150,000
New Storage Reservoir 500,000 Computer / Phone System
Upgrades 133,000
New Transmission Main 1,100,000 Planning Studies 270,000
Plant 134 Site Improvements 150,000 Acquisition of Water Company
Shares 250,000
Plant 134 Process Improvements 150,000 Office Furniture & Equipment 20,000
196 EAST VALLEY WATER DISTRICT
IMPACT OF CAPITAL
EXPENDITURE INVESTMENTS
ON OPERATING BUDGETS
The Capital Expenditures described in this section
will have varying impacts on future operating
expenses, both in increased costs and cost savings.
The proposed transmission main allows the District
to transport water farther, at higher elevations,
before distribution to District customers resulting in
energy savings. New water storage reservoirs also
result in energy cost savings as they give the District
the operational flexibility to pump water during off-
peak hours and take advantage of lower rates.
The Water Recycling Facility will result in a major
shift of costs, from contracted treatment services,
to costs associated with owning and operating a
District facility such as labor, power, materials, and
debt service. The following schedule provides an
estimate of the effect of capital expenditures on
future operations
CAPITAL IMPACT
Annual Impact
on Operations Nature of Impact
AMI Replacement Program $ 50,000 Annual Maintenance Costs for AMI
Software and Hardware
AMI Replacement Program 5,400 Increased Annual Telecommunication
Costs
New Storage Reservoir (10,000)
Decreased Power Costs resulting
from greater utilization of off-peak
energy rates
New Transmission Main (75,000)Decreased Power Costs
Plant 134 Treatment Modifications 30,000 Increased Power Costs
Plant 134 Treatment Modifications 50,000 Increased Filter Media Cost
Wastewater Facility Rehabilitation -
General Facilities Rehabilitation/Relocation -
SNRC Water Recycling Plant -
SNRC Water Recycling Plant (8,500,000) Decrease Contracted Treatment
SNRC Water Recycling Plant 5,181,000 Increase in Debt Service
SNRC Water Recycling Plant 3,300,000 Increase Labor, Power, Materials
TOTAL $ (31,400)
Capital Improvement Program Capital Outlay (Routine)
Plant 134 Membrane
Replacement 405,000 Water Tank Mixers 161,000
Plant 101 Hydro Tank
Rehabilitation 350,000 Upgrade Server Room
Fire Suppression 40,000
Water Main Replacements 200,000 Upgrade HVAC at Various Plants 40,000
Wastewater Main Rehabilitation 430,000 Sewer Lateral Snake / Locater 12,000
General Facilities Rehab /
Relocation 225,000 Drone 30,000
SNRC Water Recycling Plant 15,000,000
TOTAL CIP EXPENDITURES $ 19,510,000 TOTAL CAPITAL OUTLAY $ 1,106,000
FISCAL YEAR BUDGET 2018-2019 197
CAPITAL OUTLAY
The District defines capital outlay expenditures as an individually significant acquisition of capital assets (not
involving construction) that are expected to last more the two years and have an individual cost of $5,000 or
more. This threshold is applied at the individual asset level.
Each year as part of the budget process the District’s Program Managers and Supervisors compile and
submit a list of capital outlay request for consideration. Then staff reviews and prioritizes the list of equipment
based on a needs assessment and the amount of funding available. Items that benefit both the water and
wastewater systems are allocated accordingly.
FY 2018-19 CAPITAL OUTLAY
Water Wastewater Total
FUNDED BY OPERATING REVENUE
North Fork Water Co. Shares $ 250,000 $ - $ 250,000
Fire Proof Filing Cabinets 7,000 3,000 10,000
Water / Wastewater Rate Studies 60,000 60,000 120,000
Phone System Upgrade 49,000 21,000 70,000
Workstations' Replacement 17,000 8,000 25,000
Wi-Fi Changeout 7,000 3,000 10,000
Virtualization - Back-Up Software/CCTV Server 14,000 14,000 28,000
Fire Suppression - Data Center 28,000 12,000 40,000
Drone 21,000 9,000 30,000
Flatfile Storage 7,000 3,000 10,000
SCADA Master Plan 120,000 30,000 150,000
Plant 24 Chlorine Analyzers 6,000 - 6,000
Plant 134 Chlorine Analyzers 25,000 - 25,000
Reservoirs 99 and 101 Tank Mixers 130,000 - 130,000
Sewer Lateral Snake and Locater - 12,000 12,000
HVAC Upgrades at Plants 108, 129, 24, 98 40,000 40,000
4 Service Trucks 150,000 - 150,000
TOTAL CAPITAL OUTLAY $ 931,000 $ 175,000 $ 1,106,000
CAPITAL
IMPROVEMENT PROGRAM
The District’s Capital Improvement Program (CIP) is a 5-year planning schedule with the first year (Year 1)
adopted as part of the Capital Budget for the upcoming fiscal year. A project included in the District’s CIP is
an individually significant construction project with a cost of more than $25,000, and either creates a new
capital asset, improves an existing asset (increases its service capacity, etc.), or significantly extends an asset’s
expected useful life.
The Engineering Department is responsible for maintaining the District’s Capital Improvement Program and
consults various sources for project planning. The primary sources for these planning efforts are the District’s
Water Master Plan and Wastewater Collection System Master Plan, both updated in 2014. The Master Plans
198 EAST VALLEY WATER DISTRICT
identify the infrastructure improvements needed
to serve a growing population. In addition, each
project being considered must meet one or more of
the following criteria:
• Preservation of public health and water quality.
• Improvements required as a result of local, state
or federal legislation/mandates.
• Reduction of current maintenance expenditures
and avoidance of costly future rehabilitation.
• Preservation of existing facilities/infrastructure.
• Positive impacts on customers.
• External funding (grant/debt proceeds) has been
secured for specific project.
For FY 2018-19, the District has proposed the use
of operating revenue, reserves, development fees,
and a loan from the California Department of Water
Resources to fund current year phases of Capital
Improvement Program projects for $19,510,000 –
total project costs for the projects in process are
approximately $146 million over the next five years.
Projects funded for the current year include:
• Automated Metering Infrastructure – This
project involves several phases to replace all
District water meters with automated metering
technology, and will help the District realize
water and energy efficiencies, and will empower
customers to monitor water usage, and potential
leaks, in near ‘real time’. Phases 1 and 2 were
partially funded by a $2 million grant and
installed 8,428 AMI meters. Phase 3 scheduled
for FY 2018-19 will install an additional 3,000
AMI meters at an approximate cost of $1 million.
• Canal Zone Storage Reservoir – This facility will
enhance water delivery to one of the District’s
highest elevation pressure zones. Planned
expenditures for FY 2018-19 are $500,000 to be
funded by capacity fees.
• Upper Zone Transmission Main – This new
main will provide system flexibility for delivery
of treated water to lower pressure zones in the
District. Planned expenditures for FY 2018-19 are
$1,100,000 to be funded by the water operating
revenue.
• Plant 134 Improvements and Membrane
Replacement – Three separate projects
will be used to 1) enhance security and
communications, 2) assess treatment options for
source water quality issues and enhance sludge
removal processes, and 3) continue the phased
replacement of treatment modules at the
District’s surface water treatment plant. Current
year budgeted costs are $705,000 to be paid
out of water fund operating revenue and capital
replacement reserves.
• Hydro Tank Rehabilitation – Involves
replacement of a small tank that is the sole
source of water to serve 35 homes. Current
year costs are $350,000 to be paid out of water
operating revenue.
• Water Main Replacements – The District has
scheduled the replacement of approximately
8,400 linear feet (LF) of interconnected mains
in an area where leaks are frequently reported.
Planned expenditures during FY 2018-19 on
these mains are $200,000, to be funded by
water operating revenue.
• Wastewater Main Replacements – The District
has scheduled the rehabilitation of two sections
of sewer main pipeline, rated as high priority
due to the number of structural defects noted
during video logging of these pipelines. Planned
expenditures during FY 2018-19 on these mains
are $430,000, to be funded by wastewater
operating revenue.
• General Facilities Rehabilitation/Relocation –
These line items involve various projects such as
security upgrades, and improving the aesthetics
of buildings at plant sites; it also provides a
budget for relocating facilities in conjunction
with City street or storm drain improvement
projects. Planned expenditures for FY 2018-19
are $225,000 to be funded by water operating
revenue.
• Sterling Natural Resource Center Water
Recycling Facility – This project will capture
and treat District wastewater flows at an
elevation high enough to recharge the Bunker
Hill Groundwater basin, rather than releasing
treated water into the Santa Ana River for use
downstream. Planned expenditures in FY 2018-
19 are $15,000,000, funded by State Revolving
Fund low interest loans.
The following pages include the District current
Capital Improvement Program, a summary of project
funding, and detailed descriptions of each project.
FISCAL YEAR BUDGET 2018-2019 199
CIP FIVE YEAR PROGRAM SCHEDULE (FY 2019-23)
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
FUNDING
TOTAL
GENERAL
Habitat Conservation Plan $ - $ 310,000 $ 384,000 $ 383,000 $ - $ 1,077,000
AMI Meter Replacement Program 1,000,000 - 550,000 - 1,000,000 2,550,000
GENERAL SUBTOTAL 1,000,000 310,000 934,000 383,000 1,000,000 3,627,000
WATER
Canal Zone
Storage Reservoir 500,000 - 500,000 2,000,000 - 3,000,000
Mountain Zone
Storage Reservoir - - - - 1,000,000 1,000,000
Transmission Main -
Plant 134 to Upper Zone 1,100,000 835,000 - - - 1,935,000
Transmission Main -
Plant 134 to Canal Zone - - - - 500,000 500,000
Plant 134 -
Process Improvements 150,000 1,000,000 - - - 1,150,000
Plant 134 -
Site Improvements 150,000 - 1,000,000 - - 1,150,000
Plant 134 -
Membrane Replacement 405,000 405,000 405,000 - 405,000 1,620,000
Plant 101 -
Hydro Tank Replacement 350,000 - - - - 350,000
Plant 59 - Rehabilitation - - 250,000 - - 250,000
Plant 140 - Rehabilitation - - 250,000 - - 250,000
Plant 9 - Forebay Repair - - - 350,000 - 350,000
Water Mains -
Dwight & Glasgow 200,000 1,000,000 - - - 1,200,000
Water Mains -
Sterling & Highland - - - - 430,000 430,000
Water Mains -
Fisher & Stratford - - - - 920,000 920,000
Facility Relocations 100,000 100,000 100,000 100,000 100,000 500,000
Facility Rehabilitations 75,000 75,000 75,000 75,000 75,000 375,000
Well & Booster
Improvements /
Rehabilitations
50,000 50,000 50,000 50,000 50,000 250,000
WATER SUBTOTAL $ 3,080,000 $ 3,465,000 $ 2,630,000 $ 2,575,000 $ 3,480,000 $ 15,230,000
200 EAST VALLEY WATER DISTRICT
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23 PROJECT TOTAL
WASTEWATER
Wastewater Main
Rehabilitation -
Modesto Drive
$ 250,000 $ - $ - $ - $ - $ 250,000
Wastewater Main
Rehabilitation - 35th Street 180,000 - - - - 180,000
Wastewater Main
Replacement -
Rogers Lane
- 110,000 - - - 110,000
Wastewater Main Projects - 250,000 350,000 350,000 350,000 1,300,000
Sterling Natural Resource
Center (SNRC) 15,000,000 46,900,000 55,825,000 - - 117,725,000
5th Street Trunk
Wastewater (SNRC) - 1,500,000 - - - 1,500,000
Del Rosa Drive Trunk
Wastewater (SNRC) - 6,100,000 - - - 6,100,000
WASTEWATER SUBTOTAL 15,430,000 54,860,000 56,175,000 350,000 350,000 127,165,000
TOTAL $ 19,510,000 $ 58,635,000 $ 59,739,000 $ 3,308,000 $ 4,830,000 $ 146,022,000
FISCAL YEAR BUDGET 2018-2019 201
CIP FIVE YEAR FUNDING SCHEDULE (FY 2019-23)
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23 PROJECT TOTAL
Water Operating Revenue $ 3,175,000 $ 3,370,000 $ 3,159,000 $ 2,958,000 $ 4,075,000 $ 16,737,000
Water Replacement
Reserves 405,000 405,000 405,000 - 405,000 1,620,000
Wastewater Operating
Revenue 430,000 360,000 350,000 350,000 350,000 1,840,000
Wastewater Replacement
Reserves - - - - - -
Wastewater Reserve
Borrowing - - - - - -
Grants / Loans 15,000,000 54,500,000 55,825,000 - - 125,325,000
Revenue Bonds - - - - - -
Developer Fees 500,000 - - - - 500,000
TOTAL $ 19,510,000 $ 58,635,000 $ 59,739,000 $ 3,308,000 $ 4,830,000 $ 146,022,000
A $126 million funding package from the California Department
of Water Resources State Revolving Fund will be used to build the
Sterling Natural Resource Center.
202 EAST VALLEY WATER DISTRICT
CIP FY 2018-19 PROPOSED FUNDING
Water
Operating
Revenue
Wastewater
Operating
Revenue
Replacement
Reserves
Grants/ Loans
Other Fund
Developer
Fees
Project
Total
WATER
AMI Meter
Replacement Program $ 1,000,000 $ - $ - $ - $ - $ 1,000,000
Canal Zone
Storage Reservoir - - - - 500,000 500,000
Transmission Main -
Plant 134 to Upper Zone 1,100,000 - - - - 1,100,000
Plant 134 -
Process Improvements 150,000 - - - - 150,000
Plant 134 -
Site Improvements 150,000 - - - - 150,000
Plant 134
Membrane Replacement - - 405,000 - - 405,000
Plant 101 -
Hydro Tank Replacement 350,000 - - - - 350,000
Water Mains -
Dwight & Glasgow 200,000 - - - - 200,000
Facilities Relocations 100,000 - - - - 100,000
Facilities Rehabilitation 75,000 - - - - 75,000
Well & Booster
Improvements /
Rehabilitations
50,000 - - - - 50,000
Water Subtotal 3,175,000 - 405,000 - 500,000 4,080,000
WASTEWATER
Wastewater Main
Rehabilitation -
Modesto Drive
$ - $ 250,000 $ - $ - $ - $ 250,000
Wastewater Main
Rehabilitation - 35th Street - 180,000 - -- 180,000
Sterling Natural
Resource Center (SNRC) - - - 15,000,000 - 15,000,000
Wastewater Subtotal - 430,000 - 15,000,000 - 15,430,000
TOTAL $ 3,175,000 $ 430,000 $ 405,000 $ 15,000,000 $ 500,000 $ 19,510,000
CI
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RED HOT POKER
Kniphofia Uvaria
A native from South Africa, the Kniphofia Uvaria buds and
emerging flowers are red but mature to yellow, giving each
spike a two-toned appearance.
Capital Improvement
Projects
FISCAL YEAR BUDGET 2018-2019 205
Project Type
Replacement Water Distribution
Location
All service connections
throughout the District.
Project Manager
Engineering/Information
Technology
Total Project Cost
$5,050,000
Prior Years Budget
$2,000,000 in 2016-17;
$0 initially for 2017-18 (mid-year
adjustment to $500,000)
Start Date
July 2016
Estimated Completion
June 2022
Capital Requests
Previously Programmed Project
Project Description
This project consists of updating manual read meters throughout
the District with Advanced Metering Infrastructure (AMI) hardware,
software, and meters.
Phases 1 (FY 2016-17) and 2 (FY 2017-18) of this project replaced
8,448 meters, and Phase 3, proposed for FY 2018-19, will upgrade
an additional 3,000 meters.
Implementation of the AMI infrastructure will provide customers
and District staff the ability to monitor water usage, and to receive
‘leak alerts’ when customer usage is outside of a normal range.
The remaining 11,000 accounts will be upgraded with AMI in three
phases over the next four to six years.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
Annual maintenance costs for AMI software and hardware will be
$50,000
Utilities
Minimal increase in annual telecommunication costs of $5,400
AMI Meter Replacement Program
206 EAST VALLEY WATER DISTRICT
AMI Meter Replacement Program
PROJECT COST
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ - $ - $ - $ - $ -
Land and Land Preparation - - - - - -
Construction (Contract) 975,000 - 525,000 - 975,000 2,475,000
Project Mgmt/Inspection - - - - - -
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor 25,000 - 25,000 - 25,000 75,000
Other (Legal) - - - - - -
ANNUAL TOTAL $ 1,000,000 $ - $ 550,000 $ - $ 1,000,000 $ 2,550,000
PROJECT FUNDING
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 1,000,000 $ - $ 550,000 $ - $ 1,000,000 $ 2,550,000
Reserves - - - - - -
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 1,000,000 $ - $ 550,000 $ - $ 1,000,000 $ 2,550,000
FISCAL YEAR BUDGET 2018-2019 207
Project Type
Water
Location
A siting study still needs to be
completed to determine the
best location for this reservoir
Project Manager
Engineering
Total Project Cost
$3,000,000
Prior Years Budget
N/A
Start Date
July 2018
Estimated Completion
June 2022
Capital Requests
New Project
Project Description
The purpose of this project is to plan, design, and build additional
water storage in the District’s Canal Zone, based on recommendations
from the master plan update for the water system that is expected
to be complete around August 2018
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
There will be incremental maintenance costs for any additional
storage tanks to address corrosion control and site maintenance.
Utilities
Decreased power costs of $10,000 resulting from greater
utilization of off-peak energy rates
Canal Zone Storage Reservoir
208 EAST VALLEY WATER DISTRICT
Canal Zone Storage Reservoir
PROJECT COST
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 50,000 $ - $ - $ - $ - $ 50,000
Land and Land Preparation - - - - - -
Construction (Contract) 380,000 - 430,000 1,770,000 - 2,580,000
Project Mgmt/Inspection 50,000 - 50,000 200,000 - 300,000
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor 20,000 - 20,000 30,000 - 70,000
Other (Legal) - - - - - -
ANNUAL TOTAL $ 500,000 $ - $ 500,000 $ 2,000,000 $ - $ 3,000,000
PROJECT FUNDING
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ - $ 500,000 $ 2,000,000 $ - $ 2,500,000
Reserves - - - - - -
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees 500,000 - - - - 500,000
Other - - - - - -
ANNUAL TOTAL $ 500,000 $ - $ 500,000 $ 2,000,000 $ - $ 3,000,000
FISCAL YEAR BUDGET 2018-2019 209
Project Type
Water
Location
Highland Avenue between
Plant 134 and Victoria Avenue
Project Manager
Engineering
Total Project Cost
$2,085,000
Prior Years Budget
$150,000
Start Date
April 2017
Estimated Completion
June 2019
Capital Requests
Previously Programmed Project
Project Description
East Valley Water District’s service area is bifurcated by the 210
and 330 Freeways, allowing a limited number of crossing points to
move water from one side of the freeway to the other.
This limitation makes delivery of water from the District’s surface
water treatment plant (Plant 134) to the opposite (west) side of the
freeway very inefficient as water must be dropped to lower zones
to a crossing point, and then pumped back to higher elevations
on the west side of the freeway. Without this limitation, delivery of
water produced by Plant 134 would require little pumping and be
very cost effective.
This project will create a new freeway crossing point at high
elevation, greatly enhancing system efficiency and flexibility. The
project involves installation of a 16” transmission main under the
330 freeway and in Highland Avenue.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
N/A
Utilities
This project would save approximately $75,000 annually on
booster and well pumping on the District’s west side.
Transmission Main - Plant 134 to Upper Zone
210 EAST VALLEY WATER DISTRICT
Transmission Main, Plant 134 to Upper Zone
PROJECT COST
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ - $ - $ - $ - $ -
Land and Land Preparation - - - - - -
Construction (Contract) 940,000 675,000 - - - 1,615,000
Project Mgmt/Inspection 120,000 120,000 - - - 240,000
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor 40,000 40,000 - - - 80,000
Other (Legal) - - - - - -
ANNUAL TOTAL $ 1,100,000 $ 835,000 $ - $ - $ - $ 1,935,000
PROJECT FUNDING
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 1,100,000 $ 835,000 $ - $ - $ - $ 1,935,000
Reserves - - - - - -
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 1,100,000 $ 835,000 $ - $ - $ - $ 1,935,000
FISCAL YEAR BUDGET 2018-2019 211
Project Type
Water
Location
Treatment Plant 134
4588 Highland Avenue
Highland, CA 92346
Project Manager
Operations
Total Project Cost
$1,150,000
Prior Years Budget
N/A
Start Date
August 2018
Estimated Completion
TBD
Capital Requests
New Project
Project Description
Plant 134 is the District’s only surface water treatment plant and
is the primary source for delivering water to three of the District’s
higher elevation pressure zones.
The organic content of water treated at Plant 134 (i.e., water from the
Santa Ana River and State Water Project) varies due to seasonal and
other effects. When this high organic content in Plant 134 source
water interacts with chlorine added during treatment processes, the
by-product Trihalomethane (THM) can reach unacceptable levels
leading to water quality concerns. This project includes research of
various treatment processes, including Granular Activated Carbon
(GAC) filter, and eventually construction, to remove organics and
mitigate the possibility of high THM levels. During the same period,
the District will explore methods for disposal of higher levels of
sludge removed from surface water.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
The installation of GAC filters would increase maintenance costs
by approximately $50,000 annually for replacement of filter media.
Utilities
An additional treatment process will increase power costs by
approximately $30,000 annually
Plant 134 Process Improvements
(THMs & Sludge Management)
212 EAST VALLEY WATER DISTRICT
Plant 134 Process Improvements
PROJECT COST
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 150,000 $ - $ - $ - $ - $ 150,000
Land and Land Preparation - - - - - -
Construction (Contract) - 900,000 - - - 900,000
Project Mgmt/Inspection - 100,000 - - - 100,000
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor - - - - - -
Other (Legal) - - - - - -
ANNUAL TOTAL $ 150,000 $ 1,000,000 $ - $ - $ - $ 1,150,000
PROJECT FUNDING
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 150,000 $ 1,000,000 $ - $ - $ - $ 1,150,000
Reserves - - - - - -
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 150,000 $ 1,000,000 $ - $ - $ - $ 1,150,000
FISCAL YEAR BUDGET 2018-2019 213
Project Type
Water
Location
Treatment Plant 134
4588 Highland Avenue
Highland, CA 92346
Project Manager
Operations
Total Project Cost
$1,150,000
Prior Years Budget
N/A
Start Date
August 2018
Estimated Completion
June 2020
Capital Requests
New Project
Project Description
Plant 134 is the District’s only surface water treatment plant and is the
primary source for delivering water to three of the District’s higher
elevation pressure zones.
The Plant is located in the foothills above Highland, which has made it
susceptible to intrusion from nearby homeless encampments, and to
dropped communications that are trying to utilize its wireless network.
In addition, the Laboratory and bathroom fixtures at the plant are in
need of rehabilitation.
This project includes installation of improved physical barriers around
the perimeter of the plant to prevent intrusion, the installation of
conduit and cabling from Highland Avenue, along the Plant access
road up to the Plant, to allow hard wiring for primary security and
communications systems, and a remodel of the Lab and bathroom
facilities.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
The installation of improved security systems at the Plant will reduce
repair costs and staff overtime, improved communication systems will
reduce staff time for troubleshooting communications failures.
Utilities
N/A
Plant 134 Site Improvements
(Security, Communication, Lab Upgrades, etc)
214 EAST VALLEY WATER DISTRICT
Plant 134 Site Improvements
PROJECT COST
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 150,000 $ - $ - $ - $ - $ 150,000
Land and Land Preparation - - - - - -
Construction (Contract) - - 900,000 - - 900,000
Project Mgmt/Inspection - - 100,000 - - 100,000
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor - - - - - -
Other (Legal) - - - - - -
ANNUAL TOTAL $ 150,000 $ -$ 1,000,000 $ - $ - $ 1,150,000
PROJECT FUNDING
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 150,000 $ - $ - $ - $ - $ 150,000
Reserves - - 1,000,000 - - 1,000,000
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 150,000 -$ 1,000,000 $ - $ - $ 1,150,000
FISCAL YEAR BUDGET 2018-2019 215
Project Type
Water
Location
Treatment Plant 134
4588 Highland Ave.
Highland, CA 92346
Project Manager
Operations
Total Project Cost
$1,620,000
Prior Years Budget
N/A
Start Date
January 2018
Estimated Completion
February 2022
Capital Requests
On-going Project
Project Description
Plant 134 has five treatment trains that consist of 180 membrane filters
per train. The manufacturer of the filters recommends replacing the
filter every 5 to 7 years. In FY 2017-18 staff replaced 1 full train with
new filters which drastically reduced staff time in making membrane
repairs. Staff plans to replace another full train of filters in 2018-19,
and continue to replace one train per year until all of the filters have
been replaced.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
N/A
Utilities
N/A
Plant 134 Treatment Membrane Replacement
216 EAST VALLEY WATER DISTRICT
Plant 134 Treatment Membrane Replacement
PROJECT COST
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ - $ - $ - $ - $ -
Land and Land Preparation - - - - - -
Construction (Contract) - - - - - -
Project Mgmt/Inspection - - - - - -
Equipment/Furnishings - - - - - -
Materials 405,000 405,000 405,000 - 405,000 1,620,000
EVWD Labor - - - - - -
Other (Legal) - - - - - -
ANNUAL TOTAL $ 405,000 $ 405,000 $ 405,000 $ - $ 405,000 $ 1,620,000
PROJECT FUNDING
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ - $ - $ - $ - $ -
Reserves 405,000 405,000 405,000 - 405,000 1,620,000
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 405,000 $ 405,000 $ 405,000 $ - $ 405,000 $ 1,620,000
FISCAL YEAR BUDGET 2018-2019 217
Project Type
Water
Location
3045 N. Mountain Top Drive
Highland, CA 92346
Project Manager
Engineering
Total Project Cost
$350,000
Prior Years Budget
N/A
Start Date
July 2018
Estimated Completion
June 20
Capital Requests
New Project
Project Description
The Hydro-pneumatic tank at Plant 101 boosts water to 35 homes
that are situated at elevations above the plant site, and therefore
cannot be gravity fed by the plant’s 1.4-million-gallon reservoir; the
hydro tank is the only means of serving these customers.
A recent inspection of Plant 101 revealed that the hydro tank and
booster pumps need rehabilitation or replacement.
This project includes an assessment of the alternatives –
rehabilitation or replacement – taking into consideration, not just
project costs, but length of time the homes dependent on the hydro
tank will be without water.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
N/A
Utilities
N/A
Plant 101 Hydro Tank Rehabilitation
218 EAST VALLEY WATER DISTRICT
Plant 101 Hydro Tank Rehabilitation
PROJECT COST
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ - $ - $ - $ - $ -
Land and Land Preparation - - - - - -
Construction (Contract) 290,000 - - - - 290,000
Project Mgmt/Inspection 35,000 - - - - 35,000
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor 25,000 - - - - 25,000
Other (Legal) - - - - - -
ANNUAL TOTAL $ 350,000 $ - $ - $ - $ - $ 350,000
PROJECT FUNDING
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 350,000 $ - $ - $ - $ - $ 350,000
Reserves - - - - - -
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 350,000 $ - $ - $ - $ - $ 350,000
FISCAL YEAR BUDGET 2018-2019 219
Project Type
Replacement – Water
Distribution Main
Location
Dwight Way and Glasgow
Avenue between Pacific and
Baseline
Project Manager
Engineering
Total Project Cost
$1,200,000
Prior Years Budget
N/A
Start Date
September 2018
Estimated Completion
May 2020
Capital Requests
New Project
Project Description
Replace 4" and 6" main with new 8" main of approximately 8,400
linear feet of pipeline in Glasgow Avenue and Dwight Way from
Baseline Sreet to Pacific Avenue and in Elmo Drive, Independent
Place and Bessant Street from Dwight Way to Glasgow Avenue and
in Anson Street, Fisher Street, and Bessant Street from Glasgow
Avenue to Del Rosa Drive.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
The annual maintenance cost for the new water main will be very
low for the first several years. The maintenance cost to repair leaks
on the existing water main is the key driver for this project.
Utilities
N/A
Water Main Replacement - Dwight & Glasgow
BESSANT ST.
FISHER ST.
ANSON ST.
DW
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INDEPENDENT PL.
ELMO DR.
220 EAST VALLEY WATER DISTRICT
Water Main Replacement - Dwight & Glasgow
PROJECT COST
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 180,000 $ - $ - $ - $ - $ 180,000
Land and Land Preparation - - - - - -
Construction (Contract) - 900,000 - - - 900,000
Project Mgmt/Inspection - 100,000 - - - 100,000
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor 20,000 - - - - 20,000
Other (Legal) - - - - - -
ANNUAL TOTAL $ 200,000 $ 1,000,000 $ - $ - $ - $1,200,000
PROJECT FUNDING
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 200,000 $ 1,000,000 $ - $ - $ - $ 1,200,000
Reserves - - - - - -
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 200,000 $ 1,000,000 $ - $ - $ - $ 1,200,000
FISCAL YEAR BUDGET 2018-2019 221
Project Type
Replacement Water Distribution
System
Location
District Wide
Project Manager
Engineering
Total Project Cost
$100,000 for FY 2018-19.
Budgeted annually.
Prior Years Budget
N/A
Start Date
July 2018
Estimated Completion
June 2019
Capital Requests
Perennial Budget Request
Project Description
The District’s service area covers all of the City of Highland, parts
of the City of San Bernardino and parts of San Bernardino County.
When these agencies plan and construct improvements within their
jurisdiction, there are occasionally alignment or location conflicts
with existing District facilities. When this occurs, the District is
frequently obliged to relocate its facilities.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
N/A
Utilities
N/A
Facility Relocations
222 EAST VALLEY WATER DISTRICT
Facility Relocations
PROJECT COST
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000
Land and Land Preparation - - - - - -
Construction (Contract) 85,000 85,000 85,000 85,000 85,000 425,000
Project Mgmt/Inspection - - - - - -
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor 5,000 5,000 5,000 5,000 5,000 25,000
Other (Legal) - - - - - -
ANNUAL TOTAL $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000
PROJECT FUNDING
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000
Reserves - - - - - -
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000
FISCAL YEAR BUDGET 2018-2019 223
Project Type
Water
Location
Plant 134 - 4588 Highland
Avenue, San Bernardino CA
Plant 129 - 7800 Calle Del Rio
Highland CA
Project Manager
Operations
Total Project Cost
$75,000 for FY 2018-19.
Budgeted Annually
Prior Years Budget
N/A
Start Date
July 2018
Estimated Completion
June 2019
Capital Requests
Perrenial Budget Request
Project Description
This project involves improvements to multiple facilities, including:
• Paint exterior doors and trim at Plant 134
• Slurry seal asphalt inside of plant 129, replace booster building
roof, and repair perimeter fencing
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
N/A
Utilities
N/A
Facility Rehabilitations
224 EAST VALLEY WATER DISTRICT
Facility Rehabilitations
PROJECT COST
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ - $ -$ -$ -$ -$ -
Land and Land Preparation - - - - - -
Construction (Contract) 75,000 75,000 75,000 75,000 75,000 375,000
Project Mgmt/Inspection - - - - - -
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor - - - - - -
Other (Legal) - - - - - -
ANNUAL TOTAL $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000
PROJECT FUNDING
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000
Reserves - - - - - -
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000
FISCAL YEAR BUDGET 2018-2019 225
Project Type
Water
Location
TBD
Project Manager
Operations
Total Project Cost
$250,000
Prior Years Budget
N/A
Start Date
July 2018
Estimated Completion
June 2019
Capital Requests
Perrenial Budget Request
Project Description
The District has approximately 65 booster pumps, and 16 Wells in
the water distribution system. In order to ensure that these facili-
ties operate properly and provide reliable service this budget item
will provide funding to rehabilitate existing booster pumps and wells
prior to failure or major reductions in performance. This pro-active
approach will reduce the cost of repairs done in an emergency or
reactive mode.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
Maintenance costs will be reduced by allowing work to be scheduled
in proactive mode rather than emergency reactive modes, which
can incur overtime charges in addition to the cost of the repairs.
Utilities
Improving pump and well performance through scheduled repairs
and rehabilitation will result in improved efficiency and lower energy
costs.
Well & Booster Improvements/Rehabilitation
226 EAST VALLEY WATER DISTRICT
Well & Booster Improvements/Rehabilitations
PROJECT COST
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 25,000
Land and Land Preparation - - - - - -
Construction (Contract) 40,000 40,000 40,000 40,000 40,000 200,000
Project Mgmt/Inspection - - - - - -
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor 5,000 5,000 5,000 5,000 5,000 25,000
Other (Legal) - - - - - -
ANNUAL TOTAL $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000
PROJECT FUNDING
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000
Reserves - - - - - -
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000
FISCAL YEAR BUDGET 2018-2019 227
Project Type
Wastewater
Location
Modesto Drive - 35th Street
to 36th Street
Project Manager
Engineering
Total Project Cost
$250,000
Prior Years Budget
N/A
Start Date
July 2018
Estimated Completion
June 2019
Capital Requests
New Project
Project Description
This section of 6-inch diameter sewer main is under sized with
an 8-inch main upstream. A 6-inch diameter main provides more
potential for main blockage to occur. Current standards require
minimum 8-inch diameter for mains. This section of pipeline has
16 direct lateral connections and serves approximately 45 SFR
units upstream. Requires reconstruction of approximately 760 LF of
pipeline and reconnection of 16 laterals.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
N/A
Utilities
N/A
Wastewater Main Rehabilitation - Modesto Drive
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228 EAST VALLEY WATER DISTRICT
Wastewater Main Rehabilitation - Modesto Drive
PROJECT COST
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 25,000 $ - $ - $ - $ - $ 25,000
Land and Land Preparation - - - - - -
Construction (Contract) 200,000 - - - - 200,000
Project Mgmt/Inspection 25,000 - - - - 25,000
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor - - - - - -
Other (Legal) - - - - - -
ANNUAL TOTAL $ 250,000 $ - $ - $ - $ - $ 250,000
PROJECT FUNDING
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 250,000 $ - $ - $ - $ - $ 250,000
Reserves - - - - - -
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 250,000 $ - $ - $ - $ - $ 250,000
FISCAL YEAR BUDGET 2018-2019 229
Project Type
Wastewater
Location
35th Street – Garden Drive to
Conejo Drive.
Project Manager
Engineering
Total Project Cost
$180,000
Prior Years Budget
N/A
Start Date
July 2018
Estimated Completion
June 2019
Capital Requests
New Project
Project Description
This section of 6-inch diameter sewer main is under sized with
an 8-inch main upstream. A 6-inch diameter main provides more
potential for main blockage to occur. Current standards require
minimum 8-inch diameter for mains. This section of pipeline has 7
direct lateral connections and serves approximately 50 SFR units
upstream. Requires reconstruction of approximately 525 LF of
pipeline and reconnection of 7 laterals.
OPERATING BUDGET IMPACT
Additional Staff Salaries
N/A
Debt Service
N/A
Maintenance
N/A
Utilities
N/A
Wastewater Main Rehabilitation - 35th Street
35TH ST.
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Wastewater Main Rehabilitation - 35th Street
PROJECT COST
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 18,000 $ - $ - $ - $ - $ 18,000
Land and Land Preparation - - - - - -
Construction (Contract) 162,000 - - - - 162,000
Project Mgmt/Inspection - - - - - -
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor - - - - - -
Other (Legal) - - - - - -
ANNUAL TOTAL $ 180,000 $ - $ - $ - $ - $ 180,000
PROJECT FUNDING
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ 180,000 $ - $ - $ - $ - $ 180,000
Reserves - - - - - -
Grants/Loans - - - - - -
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 180,000 $ - $ - $ - $ - $ 180,000
FISCAL YEAR BUDGET 2018-2019 231
Project Type
New Wastewater Treatment
Location
Northwest Corner of 5th Street
and Del Rosa Drive
Project Manager
Engineering
Total Project Cost
$117,725,000
Prior Years Budget
N/A
Start Date
January 2014
Estimated Completion
March 2022
Capital Requests
Previously Programmed Project
Project Description
In response to the drought and SBX7-7 which mandates that the
District must cut 20% of its use by the year 2020, the District is
planning and constructing a water recycling facility. The facility
will allow the District to treat wastewater to a point that it can be
recharged back into the groundwater basin and reused for domestic
purpose. Initially the facility will treat approximately 6 million gallons
per day and will be expandable to be able to treat ultimate build out
of approximately 10 million gallons per day.
OPERATING BUDGET IMPACT
Additional Staff Salaries
$1,325,000
Debt Service
$5,181,000 annually on a low interest, State Revolving Fund loan
Maintenance
$1,250,000 (estimated) for contract services and supplies.
Contracted treatment paid to a third party of $8,500,000 would be
eliminated
Utilities
$725,000 (estimated) for additional electrical energy, natural gas,
water, wastewater, and telephone/data communications will be
required.
Sterling Natural Resource Center (SNRC)
232 EAST VALLEY WATER DISTRICT
Sterling Natural Resource Center
PROJECT COST
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
ESTIMATED COST ITEMIZATION
Planning and Design $ 1,500,000 $ - $ - $ - $ - $ 1,500,000
Land and Land Preparation - - - - -
Construction (Contract) 12,000,000 42,210,000 50,242,500 - - 104,452,500
Project Mgmt/Inspection 1,500,000 4,690,000 5,582,500 - - 11,772,500
Equipment/Furnishings - - - - - -
Materials - - - - - -
EVWD Labor - - - - - -
Other (Legal) - - - - - -
ANNUAL TOTAL $ 15,000,000 $ 46,900,000 $ 55,825,000 $ - $ - $ 117,725,000
PROJECT FUNDING
YEAR 1
FY 2018-19
YEAR 2
FY 2019-20
YEAR 3
FY 2020-21
YEAR 4
FY 2021-22
YEAR 5
FY 2022-23
PROJECT
TOTAL
FINANCING SOURCES
Operating Revenue $ - $ - $ - $ - $ - $ -
Reserves - - - - - -
Grants/Loans 15,000,000 46,900,000 55,825,000 - - 117,725,000
Bond Proceeds - - - - - -
Development Fees - - - - - -
Other - - - - - -
ANNUAL TOTAL $ 15,000,000 $ 46,900,000 $ 55,825,000 $ - $ - $ 117,725,000
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YELLOW AND RED LANTANA
Lantana
As the Lantana’s flowers mature they change color,
creating inflorescences that are two or three toned. A
native to tropical regions of the Americas and Africa, it is
are tolerant of many soil conditions and thrives in warm
temperatures.
Accomplishments
FISCAL YEAR BUDGET 2018-2019 235
Accomplishments
Infrastructure improvements represent a significant investment in maintaining a reliable system for the community served by East Valley Water District.
Several capital improvement projects were completed in FY
2017-18 that focused on system improvements for both water
and wastewater systems. Each project was completed under
budget and include:
Project Details Completion Date
Pumalo Casa
Main Extension
May 2018Project Budget $135,000
Actual Cost 138,048
City Creek Manhole
Reinforcement
April 2018Project Budget $255,000
Actual Cost 155,177
Fourth Street Wastewater
Main Rehabilitation
April 2018Project Budget $100,000
Actual Cost 66,780
Plant 134 Hydro-Electric
Generation Facility
May 2018Project Budget $4,000,000
Actual Cost 4,355,775
FISCAL YEAR BUDGET 2018-2019 235
236 EAST VALLEY WATER DISTRICT
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WHITE ICEBERG ROSE
Rosa ‘Iceberg’
A hybrid between ‘Robin Hood’, Pemberton and ‘Virgo’,
the Rosa ‘Iceberg’ can grow 4-6 feet tall. Its fragrant
flowers are usually present throughout the year.
Glossary
FISCAL YEAR BUDGET 2018-2019 239
A
• Acre Foot (AF): A water measurement equal to
325,851 gallons. - pg. 41
• AMI: Advanced Metering Infrastructure is the
technology of collecting meter reads via a
network. - pg. 121
• AMR: Automatic Meter Reading is the
technology of collecting meter reads via a hand-
held device within close proximity of the water
meter
• AQMD or SCAQMD: Air Quality Management
District or South Coast Air Quality Management
District is the air pollution agency responsible for
regulating stationary sources of air pollution in
the South Coast Air Basin, in Southern California
• AWWA: American Water Works Association was
established in 1881 and is the largest nonprofit,
scientific, and educational association dedicated
to managing and treating water. - pg. 85
C
• CAFR: Comprehensive Annual Financial Report
is a set of U.S. government financial statements
comprising the financial report of a state,
municipal, or other governmental entity that
complies with the accounting requirements
promulgated by the Governmental Accounting
Standards Board. - pg. 123
• Cal Fire: California Department of Forestry and
Fire and Protection. - pg. 18
• CalPERS: California Public Employees’
Retirement System is an agency in the California
executive branch that manages pension
and health benefits for more than 1.6 million
California public employees, retirees, and their
families. - pg. 29
• CIP: Capital Improvement Plan. - pg. 8
• Closed Circuit TV (CCTV): A closed circuit TV is
the use of video cameras to transmit a signal to
a limited set of monitors. - pg. 197
• COLA: Cost of Living Adjustment. - pg. 8
• COSA: Cost of Service Analysis. - pg. 51
• California Special Districts Association (CSDA):
The California Special Districts Association is a
501c(6) not-for-profit association that promotes
good governance and improved core local
services through professional development,
advocacy, and other services for independent
special districts. - pg. 9
D
• DWR: Department of Water Resources. - pg. 46
E
• EDU: An equivalent dwelling unit is defined by
the Borough to be the measure of volume and
GLOSSARY
Definitions for technical terms and acronyms found in the budget document
240 EAST VALLEY WATER DISTRICT
strength of flow or expected flow of sanitary
sewage equivalent to that generated by a single
family residential establishment
• Enterprise Fund: Revenues and expenditures of
services are separated into separate funds with
its own financial statements. - pg. 4
• ESRI: Environmental Systems Research Group
is an international supplier of Geographic
Information System (GIS) software, web GIS, and
geodatabase management applications
• EVWD: East Valley Water District
F
• Fees: Charges for service that are based upon
the cost of providing the service. - pg. 25
• Fiscal Year (FY): The time frame in which
the budget applies. This period is from July 1
through June 30. - pg. 5
• FOG: Fats, oils, and grease. - pg. 165
• Full-Time Equivalent (FTE): A measure of
effective authorized positions, indicating the
percentage of time a position or group of
positions is funded. It is calculated by equating
2,080 hours of work per year with the full-time
equivalent of one position; thus, one position
would have an FTE of 1. - pg. 19
• Fund: An independent fiscal and accounting
entity with a self-balancing set of accounts
recording cash and/or other resources together
with all related liabilities, obligations, reserves,
and equities which are segregated for the
purpose of carrying on specific activities or
attaining certain objectives. - pg. 4
• Fund Equity: The excess of an entity’s assets
over its liabilities; a negative Fund Equity is
sometimes called a deficit. - pg. 50
G
• GAC: Granular Activated Carbon is a highly
porous adsorbent material used during
the water treatment process. It is used to
remove tetrachloroethylene, also known as
perchloroethylene (PCE). - pg. 159
• GASB: Governmental Accounting Standards
Board is a private, non-governmental
organization who is the source of generally
accepted accounting principles (GAAP) used by
State and Local governments in the U.S. - pg. 29
• GASB 68: A state or local government employer
will report the Net Pension Liability associated
with its defined benefit pension plan(s) that
is administered through a trust or equivalent
arrangement. - pg. 29
• Generally Accepted Accounting Principles
(GAAP): Uniform minimum standards of, and
guidelines for external financial accounting
and reporting. They govern the form and
content of the basic financial statements of an
entity. GAAP encompasses the conventions,
rules and procedures necessary to define
accepted accounting practices at a particular
time. They include not only broad guidelines of
general application, but also detailed practices
and procedures. The primary authoritative
statements on the application of GAAP to
state and local governments are Government
Accounting Standards Board (GASB)
pronouncements. GAAP provides a standard by
which to measure financial presentations. -
pg. 29
• Geographic Information System (GIS): An
organized collection of computer hardware,
software and geographic data designed to
efficiently capture, store, update, manipulate,
analyze, and display all forms of geographically
referenced information. - pg. 44
• GFOA: The Government Finance Officers
Association represents public finance officials
throughout the United States and Canada. -
pg. 14
• Global Positioning System (GPS): A global
positioning system provides geolocation and
time information to a GPS receiver. - pg. 127
H
• HCP: Habitat Conservation Plan. - pg. 9
• Hundred Cubic Feet (HCF): Water billing
measurement equal to 748 gallons. - pg. 34
K
• KPI: A Key Performance Indicator monitors
progress towards meeting program objectives. -
pg. 7
L
• Linear Feet (LF): A linear foot is a 12-inch
measurement of length. - pg. 198
FISCAL YEAR BUDGET 2018-2019 241
M
• MG: Million Gallon. - pg. 47
• MGD: Million Gallons Per Day. - pg. 161
• MOU: Memorandum of Understanding. - pg. 40
N
• NFWC: North Fork Water Company is a mutual
water company that secures surface water from
the Santa Ana River and other available sources
for delivery to its shareholders. - pg. 41
R
• Revenue: Income generated by assessments,
investments, connection fees, stand-by fees, and
user charges. - pg. 4
• Reserve: An account set aside to meet
unexpected costs. - pg. 5
S
• SAR: Santa Ana River. - pg. 1
-SBCUSD: San Bernardino City Unified
School District. - pg. 17
• SCADA: Supervisory Control and Data
Acquisition generally refers to an industrial
computer system that monitors and controls a
process. - pg. 44
• SCE: Southern California Edison. - pg. 151
• Single Family Residential (SFR): A stand-alone
residential building. - pg. 227
• SNRC: The District is planning and constructing
a water recycling center called the Sterling
Natural Resource Center. - pg. 17
• SWRCB: State Water Resources Control Board.
- pg. 40
V
• Valley District: San Bernardino Valley Municipal
Water District was formed in 1954 as a regional
agency to plan a long-range water supply for the
San Bernardino Valley. - pg. 16
W
• Wastewater Collection Sytem Master
Plan(WCSMP): The District's Wastewater
Collection System Master Plan outlines existing
deficiencies and facility requirements to meet
increasing demands. It provides a general
assessment to creat a comprehensive CIP for
the wastewater collection system. - pg. 151
• Water System Master Plan(WSMP): The
District's Water System Master Plan provides
information on proposed CIP for the water
system, including phasing of the cevessay
projects and capital requirements taking
existing deficiencies and facility requirements
to meet both current and future demand in
consideration. - pg. 145
242 EAST VALLEY WATER DISTRICT
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SEA LAVENDER
Limonium Perezii
Often found in salt marshes and along coastal sand
dunes, Limonium Perezii thrives in salty, windy,
and sandy conditions. Its clusters of small purple
flowers bloom in summer. In many areas, this plant
is protected by federal, local or state laws.
Chart of Accounts
FISCAL YEAR BUDGET 2018-2019 245
Chart of Accounts
The Chart of Accounts is a complete listing of every account used in the accounting system.
Additionally, each program budget detail has
allocated District resources to a specific account
that will be used throughout the current fiscal year.
Below is a listing of the District’s Chart of Accounts
with a brief description of each account.
• 5101 - Regular Labor: Regular salaries and
wages for permanent full-time and part-time
employees
• 5102 - Temporary Labor: Costs for labor not
permanently employed by the District
• 5103 - Overtime: Employees that work more
than their regular 40 hours per week
• 5104 - Standby: Employees that are on call
for emergencies during non-business hours,
weekends, and holidays
• 5200 - Benefits: Medical, dental, vision,
retirement, and related benefits offered by the
District
• 6101 - Purchased Water: Cost to purchase
imported water
• 6102 - Groundwater Replenishment: Cost to
pump groundwater from the basin
• 6103 - Water Assessment: Cost of water shares
directly related to North Fork
• 6201 - Materials & Supplies: Items used in daily
operations, repair, and maintenance
• 6202 - Tools: Items used to perform repair and
maintenance activities
• 6203 - Office Supplies: Items such as pens,
paper, and other related desk accessories
• 6204 - Chemicals: Used for the treatment of
water and cleaning equipment and tools
• 6205 - Conservation Rebates: Costs to
reimburse customers for eligible conservation
efforts
• 6301 - Contract Services: Services rendered
by consultants and contractors; software
subscriptions and licensing
• 6302 - Banking Services: Services fees charged
by financial institutions, merchant banks, and
payment processors
• 6303 - Printing & Publishing: Costs for printing
and producing District publications
• 6304 - Legal Services: Costs for legal advice,
consultation, contract review, and litigation
• 6305 - Treatment Services: Outside treatment
services for wastewater
• 6306 - Rents & Leases: Rental and lease costs
for buildings and equipment that are not owned
by the District
• 6307 - Uniforms: Costs for the purchase, rental
and laundering of uniforms, and other sundries
for employees
• 6308 - Billing Services: Costs associated with
printing and mailing customer utility bills
• 6309 - Shut Off Notice Services: Costs
associated with the printing and delivery of 48
Hour Notices; these costs are charged back to
customers through a fee
• 6310 - Street Services: Costs associated with
street restoration after District performs repairs
and maintenance to existing infrastructure
• 6311 - Landscape Services: Costs to maintain
landscape, sprinklers, and weed abatement
throughout the District
• 6312 - Janitorial Services: Costs to clean and
maintain District facilities
• 6313 - Facilities Repair: Tracking of minor repairs
for District facilities
• 6314 – Litigation Expense: Costs associated
with legal proceedings, legal action, lawsuits,
legal disputes, or legal cases.
• 6401 - Utilities: Cable, gas, and other utilities not
including telephone and electricity
• 6402 - Telephone: Land lines, cellular phones,
and internet services
• 6403 - Electricity: Electricity usage costs
• 6404 - Fuel: Fuel costs for vehicles and
generators
• 6405 - Permits: Permit costs required by federal,
state, and local regulatory agencies
• 6406 - Postage: Costs for mailing bills,
publications, and special deliveries
• 6501 - Memberships & Dues: Subscriptions
(not including software) and memberships
for associations and special groups; award
applications
246 EAST VALLEY WATER DISTRICT
• 6502 - Professional Development: Seminars,
conferences, and travel costs for employee
development
• 6503 - Education Assistance: Tuition
reimbursement for employees who attend
school for a degree or certificate
• 6504 - Meetings: Costs such as meals,
parking, and registration that are not related to
professional development
• 6505 - Employee Recognition: Employee
recognition costs to recognize excellent
performance throughout the year
• 6701 - General Insurance: General liability
insurance for the District’s facilities and
infrastructure development
• 6702 - Insurance Claims: Cost of insurance
claims paid during the fiscal year
• 6703 - Cash Over/Short: Accounts for customer
payment processing discrepancies
• 6704 - Bad Debt: Account used to write
off uncollectible customer unpaid water or
wastewater charges
• 6705 - Retiree Benefits: Other post-employment
benefits reimbursed to District retirees
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&Enhance Preserve
THE QUALITY OF LIFE
FOR OUR Community
THROUGH INNOVATIVE LEADERSHIP
&World Class
PUBLIC SERVICE
250 EAST VALLEY WATER DISTRICT
DISTRICT HEADQUARTERS
31111 Greenspot Road, Highland, CA 92346
(909) 889-9501 www.eastvalley.org
Adopted June 28, 2018
DISTRICT BOARD MEETINGS
Second and fourth Wednesday of each month
District Headquarters Board Room, 5:30pm