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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 12/17/2018SPEC IA L BO A RD MEET IN G December 17, 2018 at 5:30 PM 31111 Greenspot Road Highland, C A 92346 AGE N D A C A LL TO O RD ER PLED G E O F A LLEG IA N C E RO LL C A LL O F BO A RD MEMBERS PUBLIC C O MMEN T S Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the D istrict C lerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of C alifornia Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. T he matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.Sterling Natural Resource Center Safety Orientation and Cultural Training 2.Five-Year Work Plan Discussion REPO RT S 3.General Manager/C EO 4.Legal C ounsel Report 5.Board of Directors' C omments A D J O URN P urs uant to G overnment C o d e S ec tio n 54954.2(a), any reques t for a d is ab ility-related modific ation or ac commodation, inc luding auxiliary aid s o r s ervic es , that is s o ught in order to p artic ip ate in the above agendized public meeting should be direc ted to the District C lerk at (909) 885-4900. S P E CIAL B O AR D AG E ND A S TAF F R E P O RT Agenda Item #1. Meeting Date: Dec emb er 17, 2018 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: S terling Natural R es o urc e C enter S afety O rientation and C ultural Training R E C O MME N D AT IO N: P articipate in s afety and cultural training as required for S terling Natural R es ourc e C enter c o nstruc tion. B AC KGR O UN D / AN ALYS IS : S afety and s ec urity are a to p priority o f all Dis trict projec ts , inc luding the S terling Natural R esource C enter. As a rep res entatio n o f their c o mmitment to the community, p rojec t p artners , and team, Balfo ur Beatty US has imp lemented a safety p ro gram known as Zero Harm. T his p ro gram s ets o ut with the goal to ens ure that everyo ne is safe 100% o f the time, o n 100% of their p rojec ts, and that they will do everything in their power to achieve this . An imp o rtant element of safety is ed ucatio n. All individuals that come o n site of their p ro jects mus t be p ro vided with a safety o rientation training in o rd er to c learly und erstand the importanc e and exp ec tatio n while on s ite. In and effo rt to s treamline this proc es s for the G o verning Board and s taff, an initial training is being p ro vided to explain the s afety requirements, mand atory pers onal protec tive equip ment, and p ro c ed ures s hould an emergenc y take plac e. Ad d itionally, the p ro jec t is loc ated within an area that his toric ally had a Native Americ an pres enc e. As p art of complianc e with federal requirements and the c ertified Environmental Impact R eport, it is imp o rtant that everyo ne o n site b e p ro vid ed with c ultural training to inform them of what to d o s ho uld they come across any p o tential his torical artifacts . Vis itors sho uld als o be aware o f how the pro ject will be taking s tep s to inc lude archaeo lo gis ts and trib al exp erts during various portio ns of the project. T hes e two training elements are mandato ry for all visito rs to the s ite. In an effo rt to maximize training time, a rep res entative fro m Balfour Beatty will b e dis c us s ing both safety and c ultural elements as they relate to the S terling Natural R es ource C enter. R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Kelly Malloy Direc tor o f S trategic S ervic es AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I I - Deliver P ublic S ervic e with P urpose W hile Emb rac ing C ontinuo us G rowth d ) Embrace an Environment of Active Learning and Knowled ge S haring F IS C AL IMPAC T T here is no ad d itional fis cal imp ac t fo r this agenda item. S P E CIAL B O AR D AG E ND A S TAF F R E P O RT Agenda Item #2. Meeting Date: Dec emb er 17, 2018 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: F ive-Year Work P lan Dis cus s io n R E C O MME N D AT IO N: Disc us s the d raft F ive-Year Wo rk P lan for future c o ns id eration. No fo rmal ac tio n is requested at this time. B AC KGR O UN D / AN ALYS IS : Eas t Valley Water Dis tric t has s et o ut to be a world c lass organization, with a foc us no t o nly o n providing s afe and reliab le d rinking water b ut of enhanc ing and p res erving the q uality o f life for our c o mmunity. In o rd er to achieve these high exp ectations , a s eries of planning and tracking meas ures mus t b e implemented . T hro ugh a series of p lanning meas ures, the G o verning Board, staff, and the community have developed a Dis tric t vis ion that emp o wers the organization to take actio ns to b e innovative, effic ient, and effective. T he next s tep in the p lanning p roc es s is looking to the future in a s trategic manner. Many of the Dis trict’s c ritical effo rts req uire c areful p lanning, enviro nmental awareness, and clear prioritizatio n to allow fo r o n-going daily operatio ns while addres s ing s pecific long-term needs . C o nsistent with this c o mmitment, a Dis tric t-wide G oal fo r F is cal Year 2018-19 was ad o p ted to develo p a 5-year wo rk p ro gram for Board c o nsideration. T hro ugh a s eries of meetings with staff at all levels of the organization, a draft F ive-Year Wo rk P lan has b een p rep ared for disc us s ion with an emphasis on the elements needed to clearly look to the future. T his effo rt is d es igned to c o nsider general polic y d irectio n and highlight priority p ro jec ts that allows for the cons id eratio n of s p ecific tasks neces s ary fo r implementation. AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources b ) Enhanc e P lanning Efforts that R es p o nd to F uture Demands R E VIE W B Y O T HE R S : T his item has been pres ented to Dis tric t s taff for comments . R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Kelly Malloy Direc tor o f S trategic S ervic es F IS C AL IMPAC T T here is no fis cal impac t as s o c iated with this agend a item.