HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 08/28/2019REG ULA R BO A RD MEET IN G
C losed Session Begins at 4:30 P M
August 28, 2019 - 5:30 PM
31111 Greenspot Road, Highland, C A 92346
AGE N D A
"In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors".
C A LL TO O RD ER
RO LL C A LL O F BO A RD MEMBERS
P U B L I C C OMME N T S
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the D istrict C lerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of C alifornia Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. T he matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
AGE N D A - T his agenda contains a brief general description of each item to be
considered. Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a determination
that an emergency exists or that a need to take immediate action on the item came to the
attention of the District subsequent to the posting of the agenda.
1.Approval of Agenda
REC ESS IN TO C LO SED SESSIO N
C L OSE D SE SSI O N
2.C O N FEREN C E WIT H REA L PRO PERT Y N EG O T IATO RS
(Government Code Section 54956.8)
Property: A PN # 0279-211-19-0-000 and # 0279-211-18-0-000
District Negotiators: J ohn Mura, General Manager/C EO
Negotiating Parties: J udd K. Payne and Marilyn Eadie Russell
Under Negotiation: Price and Terms of Payment
5:30 P M RE C O N VE N E ME E T I N G
PLED G E O F A LLEG IA N C E
RO LL C A LL O F BO A RD MEMBERS
A N N O UN C EMEN T O F C LO SED SESSIO N A C T IO N S IT EMS
PRESEN TAT IO N S A N D C EREMO N IA L IT EMS
Presentation of EcoTech sponsorship Donation to the Employee Events
Association
P U B L I C C O MME N T S
3.AP P RO VAL O F C ON SE N T C AL E N D AR
All matters listed under the C onsent C alendar are considered by the Board of
Directors to be routine and will be enacted in one motion. T here will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items to
be discussed and/or removed from the Consent Calendar.
a.Approve the J uly 24, 2019 regular board meeting minutes
b.Approve the August 14, 2019 regular board meeting minutes
c.J uly 2019 Disbursements: Accounts payable disbursements for the period
include check numbers 254481 through 254689, bank drafts, and A C H
Payments in the amount of $6,310,019.09 and $570,796.22 for payroll.
d.Financial Statements for J uly 2019
I N F ORMAT I O N AL I T E MS
4.C ommunity Facilities Districts (C FD) Presentation
5.Sterling Natural Resource C enter (SN RC) Update
D I SC U SSI ON AN D P O SSI B L E AC T I O N I T E MS
6.2019 Sewer System Management Plan Update
RE P O RT S
7.Board of Directors' Reports
8.General Manager/C EO Report
9.Legal Counsel Report
10.Board of Directors' Comments
AD J O U RN
P LEAS E NO T E:
Materials related to an item on this agenda s ubmitted to the Board after dis tribution of the agenda packet
are availab le fo r pub lic ins p ectio n in the District's o ffic e lo cated at 31111 G reens p o t R d., Highland , during
normal bus ines s ho urs. Also, s uc h d o cuments are available on the District's website at www.eastvalley.org
subject to staff's ability to pos t the doc uments before the meeting.
P urs uant to G overnment C o d e S ec tio n 54954.2(a), any reques t for a d is ab ility-related modific ation or
ac commodation, inc luding auxiliary aid s o r s ervic es , that is s o ught in order to p artic ip ate in the above-
agendized p ublic meeting s ho uld be d irected to the District C lerk at (909) 885-4900 at leas t 72 ho urs prior
to said meeting.
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Minutes 07/24/2019 cmc
Draft pending approval
EAST VALLEY WATER DISTRICT July 24, 2019
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Director Goodrich
led the flag salute.
PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Justine Hendricksen, District Clerk; Cecilia
Contreras, Senior Administrative Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Carrillo declared the public participation section of the meeting open at 5:30
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Coats-Smith) that the July 24, 2019 agenda be approved as submitted.
APPROVE THE JULY 10, 2019 REGULAR BOARD MEETING MINUTES
M/S/C (Smith-Coats) that the Board approve the July 10, 2019 regular board
meeting minutes as submitted.
JUNE DISBURESEMENTS
M/S/C (Smith-Coats) that the General Fund Disbursements #254305 through
#254480 which were distributed during the period of June 1, 2019 through June 30,
2019, bank drafts, and ACH Payments in the amount of $4,847,462.21 and
$347,618.45 for payroll and benefit contributions, totaling $5,195,080.66 be approved.
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Minutes 07/24/2019 cmc
APPROVE THE INVESTMENT REPORT FOR QUARTER ENDED JUNE 30, 2019
M/S/C (Smith-Coats) that the Board accept and file the investment report for
the quarter ended March 31, 2019.
STERLING NATURAL RESOURCE CENTER UPDATE
The Director of Strategic Affairs presented an update to the board regarding the progress
of the Sterling Natural Resource Center. She included information related to current
funding sources and agreements, regulatory approvals, outreach material for social
media, and stated that the project is at sixty percent design completion on the
treatment side of the facility. She also stated that the District will be holding quarterly
milestone celebration events.
Information only.
CONSIDER DONATION OF SURPLUS VEHICLE TO SANTA CLAUSE INC.
The General Manager/CEO stated that the Board recently took action to surplus several
District vehicles for auction. He stated that the District was informed that Santa Clause
Inc. had a vehicle stolen that was used to pick up toy donations, and staff is requesting
that the Board reconsider their previous action and donate one of the surplus vehicles
to Santa Clause Inc.
M/S/C (Coats-Goodrich) that the Board approve the request to donate one surplus
vehicle to Santa Claus, Incorporated.
CONSIDER RESOLUTION 2019.10 – PLACEMENT OF DELINQUENT WATER AND
WASTEWATER CHARGES ON THE COUNTY OF SAN BERNARDINO'S TAX ROLL FOR 2019-
20
The Chief Financial Officer stated that District staff have demonstrated great customer
service when working with rate payers who need assistance with payment plans to avoid
being disconnected. However, after the District has exhausted all means to collect
outstanding balances on closed accounts, the District has the ability to lien a property.
He stated that if a lien is not paid, the District is able to the transfer the outstanding
balance to the San Bernardino County Tax Roll. Staff is recommending that the Board
adopt Resolution 2019.10 and transfer accounts with outstanding balances to the County
Tax Roll.
M/S/C (Smith-Coats) that the Board adopt Resolution 2019.10
CONSIDER RESOLUTION 2019.11 – CERTIFYING ADDENDUM TO THE FINAL
ENVIRONMENTAL IMPACT REPORT FOR THE STERLING NATURAL RESOURCE CENTER
The Director of Engineering and Operations stated that in March of 2016, the Board
certified the original Environmental Impact Report (EIR) for the Sterling Natural
Resource Center project and since then, there have been potential modifications that
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Minutes 07/24/2019 cmc
will improve the overall value of the project to the community. The District prepared
an addendum pursuant to CEQA for the potential of new or significant environmental
impacts not identified in the 2016 EIR. He stated that the project modifications will
not create substantial or any new impacts from the original EIR, and that there was no
new mitigation that was identified, and no new litigation would be required as a result
of implementing the project modifications.
The Director of Engineering & Operations stated that pursuant to the guidelines under
CEQA, and the project modifications findings under the addendum, it was determined
that this addendum is the appropriate CEQA document and no subsequent EIR is
required. Staff is recommending that the Board adopt Resolution 2019.11 certifying
the Addendum to the Final Environmental Impact Report for the Sterling Natural
Resource Center.
M/S/C (Smith-Coats) that the Board adopt Resolution 2019.11.
BOARD OF DIRECTORS’ REPORTS
Director Goodrich reported on the following: July 15 he attended the ASBCSD monthly
meeting at Phelon Pinon Hills Community Services District; July 22 he attended the
Engineering & Operations Committee meeting; July 23 he attended the Highland
Chamber of Commerce luncheon where San Bernardino County Assessor Dutton spoke.
Director Morales reported on the following: July 17 he received a tour of the Sterling
Natural Resource Center site; July 22 he attended the Engineering & Operations
Committee meeting; July 23 he attended the San Bernardino Water Commission
meeting.
Vice Chairman Smith reported on the following: July 11 he attended a Chamber of
Commerce event where he was able to meet other members in the local chambers; July
18 he met with the General Manager/CEO to review the agenda and to discuss District
business; July 23 he attended the Highland Chamber of Commerce luncheon.
Director Coats reported on the following: July 11 he attended a Water Policy meeting;
July 16 he attended the San Bernardino City Unified School District board meeting where
the District’s General Manager/CEO presented a Sterling Natural Resource Center
update; July 23 he attended the Highland Chamber of Commerce luncheon
Chairman Carrillo reported on the following: July 18 he met with the General
Manager/CEO to review the agenda and to discuss District business; July 18 he attended
the Community Heritage and Education Foundation committee meeting.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported on the following: July 16 he presented a Sterling
Natural Resource Center updated to the San Bernardino City Unified School District and
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Minutes 07/24/2019 cmc
stated that Dr. Marsden will be presenting to the East Valley Water District Board
members at the second meeting in August. He stated that the Community Heritage
Education Foundation conceptual designs will be presented to the Board in August and
that the Employees Events Associations delivered 300 backpacks to students at Hunt
Elementary.
He reported on the following events:
August 1 – Retirement luncheon for Allen Williams
Information only.
LEGAL COUNSEL REPORT
No report at this time.
BOARD OF DIRECTORS’ COMMENTS
Director Coats thanked the audience for attending the board meeting.
Vice Chairman Smith thanked staff for their efforts on the Arden Street rehabilitation
and the speed at which it was accomplished.
Director Morales thanked the Board for reversing the original decision for the donation
of the surplus vehicle.
Director Goodrich appreciated the updates that he received in regard to the Arden
Street project.
Chairman Carrillo thanked all the employees who worked on the leak and thanked
everyone for attending the board meeting.
Information only.
ADJOURN
The meeting adjourned at 6:21 p.m.
___________________________
Chris Carrillo, Board President
__________________________
John Mura, Secretary
1
Minutes 08/14/2019 sma
Draft pending approval
EAST VALLEY WATER DISTRICT August 14, 2019
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Director Morales
led the flag salute.
PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Justine Hendricksen, District Clerk; Shayla Antrim,
Senior Administrative Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PRESENTATION FROM DR. DALE MARSDEN, SUPERINTENDENT OF SAN BERNARDINO
CITY UNIFIED SCHOOL DISTRICT
Dr. Dale Marden, Superintendent of San Bernardino City Unified School District,
provided information regarding school statistics and the San Bernardino County Unified
School District’s Generation Go program.
CERTIFICATE OF APPRECIATION TO RIALTO HIGH SCHOOL TEACHERS FOR
PARTICIPATION IN THE DISTRICT’S EDUCATIONAL PARTNERSHIP PROGRAM
The General Manager/CEO presented Rialto High School teachers, Mr. Mark Harold and
Mr. Angelo Benavides, with certificates of appreciation for their participation in the
District’s Educational Partnership Program; Mr. Harold expressed his appreciation to
District staff for allowing him to work side-by-side for an insight of District operations.
PUBLIC COMMENTS
Chairman Carrillo declared the public participation section of the meeting open at 6:02
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Coats-Smith) that the August 14, 2019 agenda be approved as submitted.
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Minutes 08/14/2019 sma
DIRECTORS’ FEES AND EXPENSES FOR JULY 2019
M/S/C (Goodrich-Coats) that the Board approve the Directors’ fees and expenses
for July 2019 as submitted.
ADOPT RESOLUTION 2019.09 IRREVOCABLE OFFER OF DEDICATION OF WATER AND
SEWER SYSTEMS
M/S/C (Goodrich-Coats) that the Board approve Resolution 2019.09 and accept
Offer of Dedication of Water and Sewer Systems from Mastercraft-Greenspot 13, Tract
16448 as submitted.
STERLING NATURAL RESOURCE CENTER – APPROVAL OF PROJECT MODIFICATIONS
The Director of Engineering and Operations stated that the Board approved the
Addendum to the Sterling Natural Resource Center (SNRC) Environmental Impact Report
(EIR) at the July 24, 2019 Board meeting. He provided a brief overview of the
modifications to Addendum; and requested that the Board consider approval of both
the SNRC EIR and the Addendum to the EIR.
M/S/C (Morales-Coats) that the Board approve the modifications to the Sterling
Natural Resource Center (SNRC) project as described in the Addendum to the SNRC EIR
that was certified by the Board at the July 24, 2019 regular Board meeting through the
adoption of Resolution 2019.11.
BOARD MEETING CANCELLATIONS
The General Manager/CEO requested that the September 25, 2019 board meeting be
canceled due to a quorum of the Board and staff attending the California Special
Districts Association Annual Conference September 25-28.
M/S/C (Coats-Smith) that the Board approve the cancellation of the September
25, 2019 regular board meeting.
CONSIDER CANDIDATES FOR OFFICIAL ELECTION BALLOT FOR ACWA BOARD OF
DIRECTORS REGION 9
Director Morales thanked the Board for their support of his nomination of re-election
on the ACWA Region 9 board and stated that he is looking forward to serving on the
board.
M/S/C (Coats-Smith) that the Board cast their vote for the Nominating
Committee’s recommended slate as the candidates to be selected on East Valley Water
District’s 2020-21 ACWA Region 9 Board Ballot.
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Minutes 08/14/2019 sma
BOARD OF DIRECTORS’ REPORTS
Director Coats reported on the following: August 6 he attended San Bernardino Valley
Municipal Water District Board meeting; August 9 he attended the 13th Annual San
Bernardino County Water Conference; and August 13 he met with the General
Manager/CEO for a tour of the Sterling Natural Resource Center and discussed District
business.
Vice Chairman Smith reported on the following: July 26 he met with the General
Manager/CEO for a tour of the Sterling Natural Resource Center and discussed District
business; August 8 he met with the General Manager/CEO to review the agenda; and
August 14 he attended the San Bernardino Valley Water Conservation District Board
meeting.
Director Morales reported on the following: August 13 he attended the San Bernardino
Board of Water Commissioners meeting where they discussed creating a strategic plan;
and he informed the Board that on October 10,2019, the Association of California Water
Agencies Region 9 will be holding an event where Dr. Dale Marsden will be giving a
presentation on water education opportunities.
Director Goodrich reported on the following: July 26 he met with the General
Manager/CEO for a tour and progress update of the Sterling Natural Resource Center;
August 1 he attended a retirement event at the District; August 6 he met with the
General Manager/CEO to discuss District business; and August 9 he attended the 13th
Annual San Bernardino County Water Conference where he received legislative updates.
Chairman Carrillo reported on the following: August 8 he met with the General
Manger/CEO to review the agenda; August 9 he attended the 13th Annual San Bernardino
County Water Conference; and August 13 he attended the Highland City Council meeting.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported on the following: August 6 the Employee Events
Association distributed teacher supplies and over 300 backpacks to students at Hunt
Elementary School; August 6 the General Manager/CEO presented a Sterling Natural
Resource Center (SNRC) update at the Valley District Board meeting; August 9 the
District participated in National Night Out & Resource Fair at the Highland Police
station; August 14 the General Manger/CEO took several community members on a tour
of the SNRC site; and August 14 the District held a Community Advisory Commission
meeting where they discussed the SNRC, Emergency Response Plan and Outreach
updates.
The General Manager/CEO stated that on August 19, the District will be holding a SNRC
Leadership Team meeting and following the meeting, the District will be hosting a
milestone luncheon at the SNRC site; and Friday August 23, the he will be attending the
Inland Empire Economic Partnership Board of Directors meeting.
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Minutes 08/14/2019 sma
Information only.
LEGAL COUNSEL REPORT
No report at this time.
BOARD OF DIRECTORS’ COMMENTS
Director Morales and Director Coats expressed that they look forward to the educational
partnership with the San Bernardino City Unified School District.
Chairman Carrillo praised the District for its leadership, partnership and stewardship
within the community.
Information only.
ADJOURN
The meeting adjourned at 6:25 p.m.
___________________________
Chris Carrillo, Board President
__________________________
John Mura, Secretary
B O AR D AGE N D A S TAF F R E P ORT
Agend a Item #3.c .
Meeting Date: Augus t 28, 2019
C ons ent Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: July 2019 Dis b urs ements : Acc o unts payab le d is b urs ements for the p erio d inc lude check numb ers
254481 through 254689, b ank drafts, and AC H P ayments in the amount of $6,310,019.09 and
$570,796.22 fo r payroll.
R E C O MME N D AT IO N:
S taff recommends that the Board of Direc tors (Bo ard ) review and appro ve the District’s expens e
disburs ements fo r the period July 1, 2019 through July 31, 2019 in the amo unt of $6,880,815.31.
B AC KGR O UN D / AN ALYS IS :
In the continued effo rt to b e fis cally trans p arent, the p ayment register fo r s upplies , materials , services , and
p ayroll fo r July 2019 is attac hed fo r review and ap p ro val. T his p ro ces s p ro vid es the Bo ard and the public an
o p p o rtunity to review the exp enses of the Dis tric t. Acc o unts P ayable is p ro cess ed weekly, while p ayroll is
p ro ces s ed bi-weekly. Info rmation to justify eac h expenditure is available thro ugh the F inanc e Department.
Acc o unts payab le d is b urs ements for the p erio d inc lude c hec k numbers 254481 thro ugh 254689, bank drafts ,
and AC H P ayments in the amount of $6,310,019.09 and $570,796.22 for payroll. S ignific ant expenses greater
than o r equal to $50,000 are further exp lained below:
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
Als o , in ac cordanc e with C alifornia G overnment C ode S ec tion 53065.5, staff has attached the F is c al Year 2018-
19 Annual R eimburs ement R ep o rt disc lo s ing all reimbursements to staff for more than $100 d uring the p revious
fis cal year. All reimbursements are ap p ro p riately d es cribed and are in ac cordanc e with the District’s
reimb urs ement polic ies.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the F inanc e Dep artment.
F IS C AL IMPAC T
S ufficient funds have b een b udgeted in the adopted F Y 2019-20 Bud get.
ATTACH M E N TS:
Description Type
J uly 20 19 P ayment Register Backup Material
FY 20 18 -19 Annual Reimbursement Repo rt Backup Material
PAYMENT REGISTER
JULY 1, 2019 - JULY 31, 2019
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
7/2/2019 254484 RUHNAU CLARKE ARCHITECTS 20,500.00
7/2/2019 254485 AMAZON.COM, LLC 2,616.80
7/2/2019 254486 ANTHESIS 2,380.00
7/2/2019 254487 APPLEONE EMPLOYMENT SERVICE 1,160.59
7/2/2019 254488 CALIFORNIA UTILITIES EMERGENCY ASSOCIATION 500.00
7/2/2019 254489 CHEM-TECH INTERNATIONAL INC 34,035.16
7/2/2019 254490 COLONIAL LIFE, PREMIUM 582.66
7/2/2019 254491 DIB'S SAFE & LOCK SERVICE 57.24
7/2/2019 254492 DIRECTV 241.97
7/2/2019 254493 EVERSOFT, INC 212.53
7/2/2019 254494 EXPERIAN 208.72
7/2/2019 254495 GARY YOUNG 533.75
7/2/2019 254496 HACH COMPANY 234.54
7/2/2019 254497 HOPPERS OFFICE AND DRAFTING FURNITURE 7,342.09
7/2/2019 254498 HUB CONSTRUCTION SPECIALTIES 594.55
7/2/2019 254499 INLAND WATER WORKS SUPPLY CO 12,626.89
7/2/2019 254500 J&R CONCRETE PRODUCTS, INC 794.66
7/2/2019 254501 K & L HARDWARE 45.18
7/2/2019 254502 LIEBERT CASSIDY WHITMORE LCW 3,875.00
7/2/2019 254503 NASSAU LIFE INSURANCE COMPANY 66.74
7/2/2019 254504 PRSA, PUBLIC RELATIONS SOCIETY OF AMERICA, INC. 325.00
7/2/2019 254505 SERGIO D. FIERRO 1,500.00
7/2/2019 254506 STAPLES BUSINESS ADVANTAGE 314.37
7/2/2019 254507 TYLER TECHNOLOGIES, INC 440.00
7/2/2019 254508 UPS, UNITED PARCEL SERVICE, INC. 32.63
7/2/2019 254509 VERIZON 1,236.45
7/3/2019 254481 GREGORY KOKANOUR 37.03
7/3/2019 254482 JOSE DE LA CRUZ MENDOZA 199.37
7/3/2019 254483 CLAASIC, LLC 82.15
7/3/2019 254520 Highland Area Chamber of Commerce 630.00
7/3/2019 254521 ERICA CHAVEZ RIOS 650.00
7/10/2019 254510 MARGARET SNELL 1,315.73
7/10/2019 254511 DEVIN DRAPER 15.72
7/10/2019 254512 MORE CASH FOR HOMES, LLC 69.81
7/10/2019 254513 JOSEPH NAVARRETE 70.54
7/10/2019 254514 DEVLYN LLC 68.54
7/10/2019 254515 CRAWFORD REAL ESTATE 1,727.76
7/10/2019 254516 MASTERCRAFT RESIDENTIAL 1,641.13
7/10/2019 254517 MATICH CORPORATION 1,677.70
7/10/2019 254518 ELECNOR BELCO ELECTRIC, INC. 623.50
7/10/2019 254519 PATRICIA ESTRADA 19.18
7/10/2019 254522 AMERICAN FIDELITY ASSURANCE COMPANY (FSA) 1,387.62
7/10/2019 254523 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 126.48
7/10/2019 254524 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 126.48
PAYMENT REGISTER
JULY 1, 2019 - JULY 31, 2019 Page 1 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
7/10/2019 254525 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 126.48
7/10/2019 254526 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 126.48
7/10/2019 254527 CHEM-TECH INTERNATIONAL INC 2,307.08
7/10/2019 254528 CITY OF HIGHLAND 5,265.00
7/10/2019 254529 CLIFTONLARSONALLEN LLP 3,800.00
7/10/2019 254530 CSR AIR CONDITIONING & HEATING 2,025.00
7/10/2019 254531 CULLIGAN OF ONTARIO 94.00
7/10/2019 254532 EAST VALLEY WATER DISTRICT 240.00
7/10/2019 254533 ECOTECH SERVICES, INC 45,150.00
7/10/2019 254534 EYE MED VISION CARE 1,349.64
7/10/2019 254535 FLEET MANAGEMENT DEPARTMENT 421.17
7/10/2019 254536 HARPER & ASSOCIATES ENGINEERING, INC 6,180.00
7/10/2019 254537 INLAND VALLEY DEVELOPMENT AGENCY 125,000.00
7/10/2019 254538 INLAND WATER WORKS SUPPLY CO 2,455.86
7/10/2019 254539 JENSEN ENTERPRISES INC (PRECAST) 3,590.00
7/10/2019 254540 JURUPA COMMUNITY SERVICES DISTRICT 724.80
7/10/2019 254541 K & L HARDWARE 10.97
7/10/2019 254542 KELLY ASSOCIATES MANAGEMENT GROUP LLC 915.00
7/10/2019 254543 LOWE'S 485.78
7/10/2019 254544 MORTON SALT, INC. 2,951.47
7/10/2019 254545 NEW PIG CORPORATION 126.28
7/10/2019 254546 PETAS CAR CARE- KEVIN KOHRELL 1,099.44
7/10/2019 254547 PILAR ONATE 14,175.00
7/10/2019 254548 SAN BERNARDINO COUNTY, ATC CONTROLLER DIVISION 20,000.00
7/10/2019 254549 SO CAL GAS 232.50
7/10/2019 254550 SO CAL OCCUPATIONAL HEALTH SERVICES 120.00
7/10/2019 254551 SOUTH COAST A Q M D 1,114.84
7/10/2019 254552 SOUTHERN CALIFORNIA EDISON COMPANY 17.74
7/10/2019 254553 STAPLES BUSINESS ADVANTAGE 117.14
7/10/2019 254554 UNIFIRST CORPORATION 437.26
7/10/2019 254555 V.I.P. DOORS & GATES INC 477.00
7/10/2019 254556 VALERO MARKETING & SUPPLY COMP 10,579.24
7/10/2019 254557 VANCE CORPORATION 63,536.00
7/10/2019 254558 JOSHUA DAVID KISSEL 99.24
7/10/2019 254559 KATHI TRIVERS 215.86
7/17/2019 254560 STEVE SPRINGER 148.30
7/17/2019 254561 ONLINE RESOURCES CORPORATION 2,629.39
7/17/2019 254562 ARLENE LOPEZ 7.26
7/17/2019 254563 JULIA A GARVEY 28.01
7/17/2019 254564 MARIA ACOSTA 126.92
7/17/2019 254565 PW BOULDER LLC 117.68
7/17/2019 254566 CHARLES A PURL 14.31
7/17/2019 254567 NEW VENTURES INC 77.67
7/17/2019 254568 ROBERT WATERMAN 61.28
7/17/2019 254569 ROXANA NAVARRO 4.05
7/17/2019 254570 MARIA DURAN-MENDEZ 8.33
7/17/2019 254571 CUAHUTEMOC TELLES 43.91
7/17/2019 254572 MARIA LANDAVERDE 94.00
7/17/2019 254573 OSVALDO MARTINEZ 150.00
7/17/2019 254574 CHRISTINE RECK 200.00
7/17/2019 254575 DALE BROSE 250.00
7/17/2019 254576 DEBBIE BERVEL 200.00
7/17/2019 254577 DEBORAH WRIGHT 400.00
PAYMENT REGISTER
JULY 1, 2019 - JULY 31, 2019 Page 2 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
7/17/2019 254578 JOCELYN CANNON 100.00
7/17/2019 254579 JOSE RUBIO 200.00
7/17/2019 254580 KERSTIN HOEHN 188.10
7/17/2019 254582 LINDA L SMITH 200.00
7/17/2019 254583 MARY LOPEZ 100.00
7/17/2019 254584 NANCY SMITH 100.00
7/17/2019 254585 RICK DECKER 84.84
7/17/2019 254586 RUBEN JIMINEZ 100.00
7/17/2019 254587 STEPHEN BARRETT 100.00
7/17/2019 254588 WAYNE BROWN 200.00
7/17/2019 254589 WILLIAM WILLSEY 200.00
7/17/2019 254590 BLANCA BARRIENTOS 199.56
7/17/2019 254591 DAVID GROVES 300.00
7/17/2019 254592 JACKIE CALHOUN 150.00
7/17/2019 254593 JERRY DIAZ 187.10
7/17/2019 254594 JOHN GOEDTEL 87.89
7/17/2019 254595 MATTHEW BENNIE 140.00
7/17/2019 254596 NICOLE NGUYEN 28.87
7/17/2019 254597 PRISILLIA SOMPOTAN 195.04
7/17/2019 254598 QUOC PHAM 192.72
7/17/2019 254599 ROY ALVAREZ 150.00
7/17/2019 254600 SHATANA SMITH 150.00
7/17/2019 254601 THOMAS WILSON 133.89
7/17/2019 254602 ANTHESIS 3,640.00
7/17/2019 254603 APPLEONE EMPLOYMENT SERVICE 696.20
7/17/2019 254604 AUTO UPHOLSTERY INC. 408.25
7/17/2019 254605 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 926.22
7/17/2019 254606 CalPERS- FRAS 418,495.00
7/17/2019 254609 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 2,243.92
7/17/2019 254610 FIRST CHOICE SERVICES 501.61
7/17/2019 254611 INLAND WATER WORKS SUPPLY CO 4,007.68
7/17/2019 254612 KONICA MINOLTA 189.30
7/17/2019 254613 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 674,762.20
7/17/2019 254614 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 19,190.32
7/17/2019 254615
SAN BERNARDINO VALLEY WATER CONSERVATION
DISTRICT 110,925.00
7/17/2019 254616 SOUTHERN CALIFORNIA EDISON COMPANY 132,837.83
7/17/2019 254617 STANTEC CONSULTING SERVICES, INC. 20,743.75
7/17/2019 254618 STAPLES BUSINESS ADVANTAGE 660.96
7/17/2019 254619 U.S. BANCORP SERVICE CENTER 20,500.54
7/17/2019 254623 UNIFIRST CORPORATION 350.19
7/17/2019 254624 VALLEY OFFICE EQUIPMENT 7.41
7/24/2019 254625 AMADEO RAMIREZ 45.15
7/24/2019 254626 EDWARD FINNERAN 62.88
7/24/2019 254627 INVESTNOTIC, LLC 62.85
7/24/2019 254628 OPENDOOR LABS, INC. 81.27
7/24/2019 254629 AMERICAN FIDELITY ASSURANCE COMPANY (FSA) 1,387.62
7/24/2019 254630 APPLEONE EMPLOYMENT SERVICE 660.96
7/24/2019 254631 ASBURY ENVIRONMENTAL SERVICES 65.00
7/24/2019 254632 AT&T 49.69
7/24/2019 254633 BURGESS MOVING & STORAGE 2,148.85
7/24/2019 254634 CHEM-TECH INTERNATIONAL INC 4,537.44
7/24/2019 254635 CLARK PEST CONTROL 643.00
PAYMENT REGISTER
JULY 1, 2019 - JULY 31, 2019 Page 3 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
7/24/2019 254636 DENTAL HEALTH SERVICES 320.40
7/24/2019 254637 FEDERAL EXPRESS CORPORATION 121.26
7/24/2019 254638 HATFIELD BUICK 95.47
7/24/2019 254639 HIGHLAND COMMUNITY NEWS 2,100.00
7/24/2019 254640 IDEA HALL 10,848.75
7/24/2019 254641 INLAND WATER WORKS SUPPLY CO 350.56
7/24/2019 254642 K & L HARDWARE 400.49
7/24/2019 254643 KELLY ASSOCIATES MANAGEMENT GROUP LLC 402.50
7/24/2019 254644 MATTHEW BENNIE 186.05
7/24/2019 254645 METROPOLITAN LIFE INS CO 115.80
7/24/2019 254646 RMC WATER AND ENVIRONMENT 21,646.84
7/24/2019 254647 SAGE DESIGNS, INC 495.00
7/24/2019 254648 SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT 420.00
7/24/2019 254649 UNIFIRST CORPORATION 461.62
7/24/2019 254650 VERIZON 1,236.45
7/24/2019 254651 WOODARD & CURRAN INC. 69,541.24
7/24/2019 254652 REBECCA ROBERTS 175.98
7/24/2019 254653 WENDY L FISHER 174.27
7/30/2019 254654 LATONIA ADAMS 249.96
7/30/2019 254655 JULIE B SABA 14.47
7/30/2019 254656 BONNIE THOMAS 300.00
7/30/2019 254657 DANIEL PEREZ 200.00
7/30/2019 254658 KARLEE CAMPOS 200.00
7/30/2019 254659 KATHI TRIVERS 200.00
7/30/2019 254660 RUBEN VALADEZ 1,724.00
7/30/2019 254661 WENDY RIDGE 200.00
7/30/2019 254662 YUANCHUN GARDNER 171.46
7/31/2019 254663 AMERICAN ENVIROMENTAL GROUP/ AEG HOLDCO, LLC 790.00
7/31/2019 254664 AMERICAN FIDELITY ASSURANCE COMPANY 2,081.78
7/31/2019 254665 ANTHESIS 2,135.00
7/31/2019 254666 APPLEONE EMPLOYMENT SERVICE 667.86
7/31/2019 254667 BALFOUR BEATTY INFRASTRUCTURE, INC 1,956,278.00
7/31/2019 254668 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 3,926.86
7/31/2019 254669 COLONIAL LIFE, PREMIUM 582.66
7/31/2019 254670 COUNTY OF SAN BERNARDINO, DEPT OF PUBLIC WORKS 1,236.00
7/31/2019 254671 DIRECTV 241.97
7/31/2019 254672 HARPER & ASSOCIATES ENGINEERING, INC 3,600.00
7/31/2019 254673 HATFIELD BUICK 94.95
7/31/2019 254674 HUB CONSTRUCTION SPECIALTIES 824.24
7/31/2019 254675 INLAND WATER WORKS SUPPLY CO 6,145.33
7/31/2019 254676 K & L HARDWARE 12.05
7/31/2019 254677 MUFG UNION BANK, N.A. TRUST DEPARTMENT- FEES 2,720.00
7/31/2019 254678
NATIONAL AUTO FLEET GROUP, CHEVROLET OF
WATSONVILLE 41,895.66
7/31/2019 254679 SO CAL GAS 85.89
7/31/2019 254680 SOUTH COAST A Q M D 557.42
7/31/2019 254681 SOUTHERN CALIFORNIA EDISON COMPANY 10,968.10
7/31/2019 254682 SWRCB-DWOCP 105.00
7/31/2019 254683 TERRACON CONSULTANTS, INC 3,127.25
7/31/2019 254684 THE HOME DEPOT PRO 179.88
7/31/2019 254685 TRUSSELL TECHNOLOGIES.INC 2,520.00
7/31/2019 254686 TYLER TECHNOLOGIES, INC 440.00
7/31/2019 254687 UNIFIRST CORPORATION 374.76
PAYMENT REGISTER
JULY 1, 2019 - JULY 31, 2019 Page 4 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
7/31/2019 254688 US AIR CONDITIONING DISTRIBUTORS, LLC 336.90
7/31/2019 254689 WILLDAN FINANCIAL SERVICES 1,040.17
BANK DRAFTS
7/1/2019 DFT0003396 CALPERS/ MEDICAL 83,324.48
7/3/2019 DFT0003408 MERCHANT BANKCD 338.80
7/10/2019 DFT0003400 STATE DISBURSEMENT UNIT 2,442.47
7/10/2019 DFT0003405 CALPERS/ DEFERRED COMPENSATION 22,496.08
7/10/2019 DFT0003406 CALPERS/ RETIREMENT 41,593.28
7/10/2019 DFT0003407 FORTE, ACH DIRECT INC, ACH FEES 4,263.31
7/10/2019 DFT0003409 PayNearMe, Inc. 370.14
7/10/2019 DFT0003410 TRANSFIRST DISCOUNT 13,328.15
7/12/2019 DFT0003399 State Payroll Tax 22,223.69
7/12/2019 DFT0003401 Social Security 210.18
7/12/2019 DFT0003402 Medicare 15,115.86
7/12/2019 DFT0003403 Federal Payroll Tax 53,395.48
7/12/2019 DFT0003404 CA SDI Tax 4,764.05
7/17/2019 DFT0003412 PayNearMe, Inc. 290.54
7/23/2019 DFT0003422 CA SDI Tax 2,340.66
7/23/2019 DFT0003423 CALPERS/ DEFERRED COMPENSATION 18,658.45
7/23/2019 DFT0003424 CALPERS/ RETIREMENT 43,358.29
7/23/2019 DFT0003425 Federal Payroll Tax 27,381.05
7/23/2019 DFT0003426 Medicare 7,582.40
7/23/2019 DFT0003427 Social Security 963.72
7/23/2019 DFT0003428 STATE DISBURSEMENT UNIT 2,442.47
7/23/2019 DFT0003429 State Payroll Tax 10,342.39
7/23/2019 DFT0003432 VERIFONE INC 22.00
7/24/2019 DFT0003430 CBB 811.93
7/24/2019 DFT0003431 PayNearMe, Inc. 242.78
7/29/2019 DFT0003411 CALPERS, UAL PAYMENT 746,775.00
7/30/2019 DFT0003434 PayNearMe, Inc. 200.99
ACH PAYMENTS
7/2/2019 10006043 MUSICK, PEELER & GARRETT LLP 1,001.00
7/2/2019 10006044 ADCOMP SYSTEMS 319.29
7/2/2019 10006045 ADS LLC 1,600.00
7/2/2019 10006046 AMERICAN RENTALS, INC 72.74
7/2/2019 10006047 BARRY'S SECURITY SERVICES, INC 1,738.53
7/2/2019 10006048 CAROL CALES 503.05
7/2/2019 10006049 CHEMSEARCH 162.81
7/2/2019 10006050 CLEARFLY COMMUNATIONS 1,355.52
7/2/2019 10006051 DANIEL DAVIS 501.20
7/2/2019 10006052 DAVID HERNANDEZ 391.92
7/2/2019 10006053 ELISEO OCHOA 599.83
7/2/2019 10006054 EXCEL LANDSCAPE, ICN 3,904.46
7/2/2019 10006055 GARY STURDIVAN 609.28
7/2/2019 10006056 GERALD SIEVERS 609.28
7/2/2019 10006057 GOLDEN STATE LABOR COMPLIANCE, LLC 4,750.00
7/2/2019 10006058 GORDON GRANT 523.40
7/2/2019 10006059 GROUP DELTA CONSULTANTS, INC 80,934.89
7/2/2019 10006060 ICON ENTERPRISES, INC DBA CIVICPLUS 8,213.19
7/2/2019 10006061 INFOSEND, INC 48,883.66
7/2/2019 10006062 LANDS END INC 164.53
PAYMENT REGISTER
JULY 1, 2019 - JULY 31, 2019 Page 5 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
7/2/2019 10006063 LESLIE'S POOL SUPPLIES, INC. 224.42
7/2/2019 10006064 MCCRAY ENTERPRISES 103.08
7/2/2019 10006065 MCMASTER-CARR 238.07
7/2/2019 10006066 MICHAEL HENDERSON 594.16
7/2/2019 10006067 MIKE J. ROQUET CONSTRUCTION INC 33,458.85
7/2/2019 10006068 MIKE MALONEY 647.10
7/2/2019 10006069 MINUTEMAN PRESS OF RANCHO CUCAMONGA 35,798.72
7/2/2019 10006070 OFFICIAL PAYMENTS CORP. 40.35
7/2/2019 10006071 PACIFIC COAST TOOL & SUPPLY 208.34
7/2/2019 10006072 PATTON'S SALES CORP 38.64
7/2/2019 10006073 QUINN COMPANY 2,367.07
7/2/2019 10006074 REBECCA KASTEN 533.61
7/2/2019 10006075 SCN, SECURITY COMMUNICATION NETWORK, INC 105.00
7/2/2019 10006076 SDRMA, SPECIAL DISTRICT RISK MGMT 495,293.04
7/2/2019 10006079 SITEONE LANDSCAPE SUPPLY , LLC 75.98
7/2/2019 10006080 TESCO CONTROLS, INC. 11,230.00
7/2/2019 10006081 UNDERGROUND SERVICE ALERT 334.18
7/2/2019 10006082 VOLOGY, INC. 5,924.50
7/10/2019 10006083 ADVANTAGE FLEET WASH, INC 175.00
7/10/2019 10006084 AIRGAS, USA LLC 211.45
7/10/2019 10006085 AMANDA PARRILLA, ROXS WITH A TWIST 290.00
7/10/2019 10006086 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 78.20
7/10/2019 10006087 ARCADIS U.S., INC 18,695.55
7/10/2019 10006088 ASBCSD 60.00
7/10/2019 10006089 B&A BLAIS & ASSOCIATES INC 900.00
7/10/2019 10006090 BARRY'S SECURITY SERVICES, INC 1,746.67
7/10/2019 10006091 DIMENSION DATA NORTH AMERICA 9,235.23
7/10/2019 10006092 EVWD EMPLOYEES EVENTS ASSOC 417.42
7/10/2019 10006093 EXCEL LANDSCAPE, ICN 8,550.00
7/10/2019 10006094 FLEETCREW, INC. 4,125.36
7/10/2019 10006095 GENESIS INDUSTRIAL SUPPLY, INC 998.37
7/10/2019 10006096 INLAND MARKETING GROUP, IMG JEFF WHITMAN 160.00
7/10/2019 10006097 JC LAW FIRM 17,210.00
7/10/2019 10006099 LINCOLN NATIONAL LIFE INS CO. 2,277.18
7/10/2019 10006100 MICHAEL BAFFA 105.00
7/10/2019 10006101 MILLER SPATIAL SERVICES LLC 2,180.00
7/10/2019 10006102 MINUTEMAN PRESS OF RANCHO CUCAMONGA 2,381.07
7/10/2019 10006103 PLUMBERS DEPOT INC. 433.06
7/10/2019 10006104 POWERSTRIDE BATTERY CO. 321.39
7/10/2019 10006105 QUINTANA, WATTS & HARTMANN LLC 4,200.00
7/10/2019 10006106 SITEONE LANDSCAPE SUPPLY , LLC 81.22
7/10/2019 10006107 STEPHANIE MICHELE GUIDA 600.00
7/10/2019 10006108 TROY ALARM, INC. 264.00
7/10/2019 10006109 VULCAN MATERIALS CO/ CALMAT CO 1,426.13
7/17/2019 10006114 AIRGAS, USA LLC 195.62
7/17/2019 10006115 ALLIED REFRIGERATION INC. 68.82
7/17/2019 10006116 BARRY'S SECURITY SERVICES, INC 1,855.22
7/17/2019 10006117 CINTAS CORPORATION (FIRST AID) 347.65
7/17/2019 10006118 CLINICAL LAB OF S B 11,669.00
7/17/2019 10006119 FERGUSON ENTERPRISES, INC. 6,572.75
7/17/2019 10006120 FLEET SERVICES /COLTON TRUCK 47.09
7/17/2019 10006121 FRONTIER COMMUNICATIONS 770.18
7/17/2019 10006122 INFOBOND, INC 14,871.00
PAYMENT REGISTER
JULY 1, 2019 - JULY 31, 2019 Page 6 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
7/17/2019 10006123 INLAND DESERT SECURITY & COMMUNICATIONS, INC 1,133.40
7/17/2019 10006124 JOSE MILLAN 120.00
7/17/2019 10006125 LEGEND PUMP AND WELL 543.00
7/17/2019 10006126 MANAGED MOBILE, INC. 2,570.41
7/17/2019 10006127 MCCRAY ENTERPRISES 1,130.71
7/17/2019 10006128 MINUTEMAN PRESS OF RANCHO CUCAMONGA 627.83
7/17/2019 10006129 MONTROSE AIR QUALITY SERVICES, LLC 320.00
7/17/2019 10006130 ORION SYSTEMS INTEGRATORS LLC 2,000.00
7/17/2019 10006131 PACIFIC COAST TOOL & SUPPLY 330.43
7/17/2019 10006132 PLUMBERS DEPOT INC. 979.78
7/17/2019 10006133 SDRMA, SPECIAL DISTRICT RISK MGMT 284.17
7/17/2019 10006134 SHRED-IT US JV LLC 128.76
7/17/2019 10006135 TESCO CONTROLS, INC. 22,202.60
7/17/2019 10006136 VERIZON WIRELESS 4,176.37
7/17/2019 10006138 ZENON ENVIRONMENTAL CORP. 22,276.24
7/19/2019 10006112 CHARMION FRANZ 200.00
7/19/2019 10006113 SAMUEL SOLER-CONKLIN 200.00
7/24/2019 10006139 ADVANTAGE FLEET WASH, INC 425.00
7/24/2019 10006140 ANTHONY'S IRRIGATION 11,565.00
7/24/2019 10006141 ASHOK K. DHINGRA, AKD CONSULTING 18,462.70
7/24/2019 10006142 B&A BLAIS & ASSOCIATES INC 875.00
7/24/2019 10006143 BARRY'S SECURITY SERVICES, INC 1,681.54
7/24/2019 10006144 COMPUTERIZED EMBROIDERY COMPANY, INC 428.39
7/24/2019 10006145 CORELOGIC SOLUTIONS INC. 360.50
7/24/2019 10006146 COUNTY OF SAN BERNARDINO, RECORDER- CLERK 176.00
7/24/2019 10006147 EVWD EMPLOYEES EVENTS ASSOC 1,387.42
7/24/2019 10006148 FRONTIER COMMUNICATIONS 467.21
7/24/2019 10006149 GENESIS INDUSTRIAL SUPPLY, INC 367.10
7/24/2019 10006150 GROUP DELTA CONSULTANTS, INC 14,620.30
7/24/2019 10006151 HARRINGTON INDUSTRIAL PLASTIC 99.47
7/24/2019 10006152 LEGEND PUMP AND WELL 13,824.00
7/24/2019 10006153 MANAGED MOBILE, INC. 2,065.74
7/24/2019 10006154 MCMASTER-CARR 71.69
7/24/2019 10006155 MERLIN JOHNSON CONSTRUCTION 7,730.14
7/24/2019 10006156 MIKE J. ROQUET CONSTRUCTION INC 5,398.65
7/24/2019 10006157 MILLER SPATIAL SERVICES LLC 2,515.00
7/24/2019 10006158 NEOPOST USA INC 407.62
7/24/2019 10006159 PRINCIPAL FINANCIAL GROUP 9,872.04
7/24/2019 10006160 RBC RESOURCES 2,115.00
7/24/2019 10006161 TK CONSTRUCTION/ KIRTLEY CONSTRUCTION INC 78,000.00
7/24/2019 10006162 VULCAN MATERIALS CO/ CALMAT CO 700.90
7/24/2019 10006163 WESTERN WEATHER GROUP INC 1,050.44
7/26/2019 10006164 AMANDA PARRILLA, ROXS WITH A TWIST 750.00
7/30/2019 10006165 CHARMION FRANZ 576.00
7/31/2019 10006166 ADS LLC 1,600.00
7/31/2019 10006167 BARRY'S SECURITY SERVICES, INC 2,218.86
7/31/2019 10006168 BOOT BARN, INC 1,947.37
7/31/2019 10006169 CINTAS CORPORATION (FIRST AID) 176.29
7/31/2019 10006170 COMPUTERIZED EMBROIDERY COMPANY, INC 45.26
7/31/2019 10006171 CORE & MAIN LP 857.71
7/31/2019 10006172 EXCEL LANDSCAPE, ICN 955.89
7/31/2019 10006173 FERGUSON ENTERPRISES, INC. 1,090.80
7/31/2019 10006174 GRAINGER 118.50
PAYMENT REGISTER
JULY 1, 2019 - JULY 31, 2019 Page 7 of 8
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
7/31/2019 10006175 HARRINGTON INDUSTRIAL PLASTIC 119.44
7/31/2019 10006176 ICMA RETIREMENT CORPORATION 250.00
7/31/2019 10006177 JOSE MILLAN 3,250.00
7/31/2019 10006178 MANAGED MOBILE, INC. 3,567.80
7/31/2019 10006179 MIKE J. ROQUET CONSTRUCTION INC 53,201.31
7/31/2019 10006180 MINUTEMAN PRESS OF RANCHO CUCAMONGA 51.72
7/31/2019 10006181 NATIONAL CONSTRUCTION RENTALS 158.49
7/31/2019 10006182 PLUMBERS DEPOT INC. 2,143.80
7/31/2019 10006183 QUINN COMPANY 5,939.41
7/31/2019 10006185 SCHUBERT ENTERPRISES INC 584.82
7/31/2019 10006186 SULZER ELECTRO-MECHANICIAL SERVICES (US) INC. 7,953.64
7/31/2019 10006187 SUPERIOR AUTOMOTIVE WAREHOUSE, INC. 128.36
7/31/2019 10006188 VULCAN MATERIALS CO/ CALMAT CO 2,250.51
7/31/2019 10006189 WAXIE SANITARY SUPPLY 647.56
TOTAL 6,310,019.09$
PAYMENT REGISTER
JULY 1, 2019 - JULY 31, 2019 Page 8 of 8
DATE INDIVIDUAL DESCRIPTION AMOUNT
07/13/18 Kyle Vasquez Reimb. For Boots 134.99$
07/11/18 Jesus Valenzuela Wtr Dist 1 exam & Cert 120.00$
07/20/18 Leida Thomas Mileage 2018 ESRI 147.15$
08/13/18 Micah Kennedy Hotel & Food at Cla Val Seminar 238.56$
08/20/18 Jeremy Subrier Backflow Testers Cert renewal 138.38$
08/21/18 Kelly Malloy Reimb. For Education 2,841.92$
09/01/18 John Drury Backflow Renewal Fee 350.00$
09/12/18 Mike Hurst Backflow Renewal Fee 358.75$
10/18/18 Jeremy Subriar D4 Test 130.00$
10/23/18 Micah Kennedy D4 Cert renewal 105.00$
10/22/18 Jeff Noelte Wastewater renewal cert 110.00$
10/31/18 Allen Williams D4 Cert renewal 105.00$
11/08/18 Kambrell Camper D1 Cert & renewal 155.00$
11/16/18 Edward King D5 Renewal 105.00$
12/20/18 Jonathon Flores SWRCB Wtr Dist Test Gr 3 100.00$
01/16/19 Kelly Malloy Reimb. For Education 2,158.08$
01/31/19 Jonathon Flores Backflow Cert 358.75$
01/31/19 Jeremy Subrier SBVC Cross Connection 172.71$
02/20/19 John Drury Trmt Cert Renewal T5 105.00$
02/25/19 Gary Scavone Saw Part 104.41$
03/11/19 Kevin Smith Reimburse for Furniture for 25457 6th St, Highland 694.43$
03/13/19 Jon Peel Water Dist Operator Review Class 100.00$
03/13/19 Andrew Mata Reimburse for D4 Renewal 105.00$
04/23/19 Jeremy Subriar CWEA Cert Renewal Collection System Maint GR 1 275.00$
05/07/19 Richard Becerra Reimb for Overpymt on 457 Loan- Payroll 134.47$
05/16/19 Jon Peel Water Dist 3 Class 177.50$
05/20/19 Alex Larios-Rivas Grade 3 Trmt review class (high desert & valley) 128.50$
05/29/19 Jamie Leon Reimburse for Notary Oath & Bond Filing 107.00$
07/10/19 Michael Baffa Reimbursement for D-4 Cert fee 105.00$
ANNUAL REIMBURSEMENT REPORT
2018-19
Page 1 of 2
DATE INDIVIDUAL DESCRIPTION AMOUNT
ANNUAL REIMBURSEMENT REPORT
2018-19
10/19/18 James Morales ACWA Board Meeting Transportation 131.00$
10/19/18 James Morales ACWA Lodging 217.72$
12/28/18 Ron Coats ACWA Lodging 820.59$
12/28/19 Ron Coats ACWA + DRNAG + CSDA Mileage 242.53$
12/28/18 James Morales ACWA Lodging 282.03$
12/28/19 James Morales ACWA Mileage 127.53$
12/28/19 Chris Carrillo ACWA Lodging, meals, parking 284.58$
12/28/19 Chris Carrillo ACWA Mileage 128.62$
12/28/19 David Smith ACWA Mileage 125.35$
01/25/19 David Smith ACWA Lodging 224.00$
02/22/19 Ron Coats CSDA Lodging 253.83$
06/28/19 Ron Coats ACWA Mileage 517.36$
06/28/19 Ron Coats ACWA Lodging 1,142.92$
06/28/19 Phillip Goodrich ACWA Mileage 459.94$
06/28/19 Phillip Goodrich ACWA Lodging 782.19$
Page 2 of 2
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #3.d .
Meeting Date: Augus t 28, 2019
C ons ent Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: F inanc ial S tatements fo r July 2019
R E C O MME N D AT IO N:
S taff rec o mmends that the Board of Directo rs (Bo ard ) ac cept and file the attac hed financial s tatements as of,
and for the p erio d ended, July 31, 2019.
B AC KGR O UN D / AN ALYS IS :
Includ ed herewith fo r the Board’s review is a s ummary o f Eas t Valley Water District’s financ ial results , as of
July 31, 2019.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the F inanc e Dep artment.
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
ATTACH M E N TS:
Description Type
J uly 20 19 Financial Statement M onthly Revie w Backup Material
J uly 20 19 Financial Statements Backup Material
FINANCIAL STATEMENTS MONTHLY REVIEW
JULY 31, 2019
page | 1
FINANCIAL STATEMENTS MONTHLY REVIEW
JULY 31, 2019
page | 2
FINANCIAL STATEMENTS MONTHLY REVIEW
JULY 31, 2019
page | 3
FINANCIAL STATEMENTS MONTHLY REVIEW
JULY 31, 2019
page | 4
FINANCIAL STATEMENTS MONTHLY REVIEW
JULY 31, 2019
page | 5
FINANCIAL STATEMENTS MONTHLY REVIEW
JULY 31, 2019
page | 6
FINANCIAL STATEMENTS MONTHLY REVIEW
JULY 31, 2019
page | 7
WATER WASTEWATER DISTRICT TOTAL
Assets:
Current Assets:
01 Cash and Cash Equivalents 20,479,266.61$ (10,321,296.28)$ 10,157,970.33$
02 Investments 3,425,943.42 1,902,417.86 5,328,361.28
03 Accounts Receivable, Net 3,730,890.00 270,813.79 4,001,703.79
04 ‐Interest Receivable 5,951.06 3,377.19 9,328.25
14*05 Other Receivables 352,315.54 - 352,315.54
06 Due from other Governments 53,044.57 14,252,528.00 14,305,572.57
08 Inventory 313,703.97 6,721.16 320,425.13
09 Prepaid Expenses 245,439.60 29,346.26 274,785.86
28,606,554.77 6,143,907.98 34,750,462.75
Non-Current Assets:
10 Restricted Cash and Cash Equivalents 5,498,125.13 2,768,773.57 8,266,898.70
11 Capital Assets not being Depreciated 7,821,083.58 34,953,587.01 42,774,670.59
13 Capital Assets, Net 106,724,243.03 18,883,897.46 125,608,140.49
120,043,451.74 56,606,258.04 176,649,709.78
Total Assets:148,650,006.51 62,750,166.02 211,400,172.53
Deferred Outflow Of Resources
24*Deferred Charge on Refunding 102,610.45 - 102,610.45
25 Deferred Outflows - Pensions 2,727,898.69 821,148.31 3,549,047.00
151,480,515.65 63,571,314.33 215,051,829.98
Current Liabilities:
22 Accounts Payable and Accrued Expenses 828,323.43 29,959.97 858,283.40
23 Accrued Payroll and Benefits (18,637.20) - (18,637.20)
15 Customer Service Deposits 1,543,373.55 - 1,543,373.55
16 Construction Advances and Retentions 106,000.00 1,170,212.00 1,276,212.00
17 Accrued Interest Payable 410,055.61 52,493.75 462,549.36
18 Current Portion of Compensated Absences 352,523.20 70,440.80 422,964.00
19 Current Portion of Long-Term Debt 2,627,162.08 122,957.51 2,750,119.59
5,848,800.67 1,446,064.03 7,294,864.70
Non-Current Liabilities:
20 Compensated Absences, less current portion 81,180.88 444,517.66 525,698.54
28 Net Pension Liability 8,394,844.82 2,452,110.18 10,846,955.00
21 Long Term Debt, Less Current Portion 42,589,425.13 30,563,526.76 73,152,951.89
27 Other Liabilities 1,173.64 359,885.40 361,059.04
Deferred Inflows Of Resources
26 Deferred Inflows - Pensions 513,312.87 160,636.13 673,949.00
51,579,937.34 33,980,676.13 85,560,613.47
57,428,738.01 35,426,740.16 92,855,478.17
31 Equity 93,701,714.69 28,325,240.92 122,026,955.61
93,701,714.69 28,325,240.92 122,026,955.61
Tot Total Revenue 2,298,235.65 1,103,045.26 3,401,280.91
Tot Total Expense 1,948,172.70 1,283,712.01 3,231,884.71
350,062.95 (180,666.75) 169,396.20
94,051,777.64 28,144,574.17 122,196,351.81
151,480,515.65$ 63,571,314.33$ 215,051,829.98$ Total Liabilities, Equity and Current Surplus (Deficit):
Total Total Beginning Equity:
Equity:
Revenues Over/Under Expenses
Total Current Liabilities:
Total Non-Current and Deferred Inflows of Resources:
Total Liabilities and Deferred Inflows of Resources:
Unaudited
As of July 31, 2019
Combining Schedule of Net Position
Total Equity and Current Surplus (Deficit):
Total Assets and Deferred Outflows of Resources:
Total Current Assets:
Total Non-Current Assets:
Page 1 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,473,208.43$ 1,473,208.43$ 15,900,000.00$ -$ -$ -$ 15,900,000.00$ 14,426,791.57$
42 Meter Charges 752,873.77 752,873.77 8,980,000.00 - - - 8,980,000.00 8,227,126.23
43 Penalties 60,704.46 60,704.46 471,000.00 4,143.76 4,143.76 200,000.00 671,000.00 606,151.78
44 Wastewater System Charges - - - 386,431.97 386,431.97 4,648,000.00 4,648,000.00 4,261,568.03
45 Wastewater Treatment Charges - - - 712,469.53 712,469.53 8,665,000.00 8,665,000.00 7,952,530.47
46 Other Operating Revenue 6,922.30 6,922.30 - - - 2,000.00 2,000.00 (4,922.30)
47 Non Operating Revenue 4,526.69 4,526.69 284,000.00 - - 50,000.00 334,000.00 329,473.31
48 Gain or Loss on Disposition - - - - - - - -
56 Benefits - - - - - - - -
68 Depreciation - - - - - - - -
Revenue Total: 2,298,235.65 2,298,235.65 25,635,000.00 1,103,045.26 1,103,045.26 13,565,000.00 39,200,000.00 35,798,719.09
- - - - -
Expense by Category
51 Labor 253,451.92 253,451.92 5,214,300.00 63,106.35 63,106.35 1,375,700.00 6,590,000.00 6,273,441.73
56 Benefits 1,156,716.83 1,156,716.83 2,822,250.00 304,439.07 304,439.07 754,750.00 3,577,000.00 2,115,844.10
63 Contract Services 113,092.99 113,092.99 3,765,750.00 808,112.37 808,112.37 9,655,250.00 13,421,000.00 12,499,794.64
65 Professional Development 17,410.58 17,410.58 295,250.00 7,603.50 7,603.50 106,750.00 402,000.00 376,985.92
53 Overtime 17,019.69 17,019.69 291,350.00 3,058.47 3,058.47 57,650.00 349,000.00 328,921.84
62 Materials and Supplies 43,690.43 43,690.43 1,275,700.00 7,312.65 7,312.65 129,300.00 1,405,000.00 1,353,996.92
64 Utilities 25,771.00 25,771.00 2,426,400.00 600.24 600.24 185,600.00 2,612,000.00 2,585,628.76
52 Temporary Labor 930.17 930.17 - 398.65 398.65 - - (1,328.82)
67 Other 207,671.77 207,671.77 358,000.00 88,770.63 88,770.63 153,000.00 511,000.00 214,557.60
54 Standby 1,492.32 1,492.32 33,000.00 310.08 310.08 2,000.00 35,000.00 33,197.60
61 Water Supply 110,925.00 110,925.00 1,067,000.00 - - - 1,067,000.00 956,075.00
71 -Debt Service - - 4,066,000.00 - - 312,000.00 4,378,000.00 4,378,000.00
81 -Capital Improvement - - 3,125,000.00 18,462.70 18,462.70 200,000.00 3,325,000.00 3,306,537.30
82 -Capital Outlay - - 895,000.00 - - 633,000.00 1,528,000.00 1,528,000.00
83 -Accounting Income Add back - - - (18,462.70) (18,462.70) - - 18,462.70
Expense Total: 1,948,172.70 1,948,172.70 25,635,000.00 1,283,712.01 1,283,712.01 13,565,000.00 39,200,000.00 35,968,115.29
Total Surplus (Deficit): 350,062.95$ 350,062.95$ -$ (180,666.75)$ (180,666.75)$ -$ -$ -$
Unaudited
Revenue and Expense Budget-to-Actual by Category
Month Ended July 31, 2019
WATER WASTEWATER DISTRICT WIDE
Page 2 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,473,208.43$ 1,473,208.43$ 15,900,000.00$ -$ -$ -$ 15,900,000.00$ 14,426,791.57$
42 Meter Charges 752,873.77 752,873.77 8,980,000.00 - - - 8,980,000.00 8,227,126.23
43 Penalties 60,704.46 60,704.46 471,000.00 4,143.76 4,143.76 200,000.00 671,000.00 606,151.78
44 Wastewater System Charges - - - 386,431.97 386,431.97 4,648,000.00 4,648,000.00 4,261,568.03
45 Wastewater Treatment Charges - - - 712,469.53 712,469.53 8,665,000.00 8,665,000.00 7,952,530.47
46 Other Operating Revenue 6,922.30 6,922.30 - - - 2,000.00 2,000.00 (4,922.30)
47 Non Operating Revenue 4,526.69 4,526.69 284,000.00 - - 50,000.00 334,000.00 329,473.31
Revenue Total: 2,298,235.65 2,298,235.65 25,635,000.00 1,103,045.26 1,103,045.26 13,565,000.00 39,200,000.00 35,798,719.09
Progra 1000 - Board of Directors 17,440.10 17,440.10 179,900.00 7,455.47 7,455.47 77,100.00 257,000.00 232,104.43
Progra 2000 - General Administration 126,931.81 126,931.81 912,800.00 53,357.02 53,357.02 391,200.00 1,304,000.00 1,123,711.17
Progra 2100 - Human Resources 267,431.87 267,431.87 716,800.00 114,613.63 114,613.63 307,200.00 1,024,000.00 641,954.50
Progra 2200 - Public Affairs 81,438.89 81,438.89 1,054,200.00 42,806.75 42,806.75 385,800.00 1,440,000.00 1,315,754.36
Progra 2300 - Conservation 10,108.26 10,108.26 589,000.00 - - - 589,000.00 578,891.74
Progra 3000 - Finance 114,012.91 114,012.91 874,600.00 48,830.75 48,830.75 374,400.00 1,249,000.00 1,086,156.34
Progra 3200 - Information Technology 59,886.82 59,886.82 652,400.00 25,665.72 25,665.72 279,600.00 932,000.00 846,447.46
Progra 3300 - Customer Service 83,513.16 83,513.16 1,238,200.00 35,599.08 35,599.08 376,800.00 1,615,000.00 1,495,887.76
Progra 3400 - Meter Service 40,330.63 40,330.63 295,000.00 621.80 621.80 - 295,000.00 254,047.57
Progra 4000 - Engineering 121,631.12 121,631.12 1,085,700.00 48,052.83 48,052.83 465,300.00 1,551,000.00 1,381,316.05
Progra 5000 - Water Production 390,457.77 390,457.77 4,667,000.00 - - - 4,667,000.00 4,276,542.23
Progra 5100 - Water Treatment 95,767.60 95,767.60 870,000.00 - - - 870,000.00 774,232.40
Progra 5200 - Water Quality 52,071.44 52,071.44 461,000.00 - - - 461,000.00 408,928.56
Progra 6000 - Field Maintenance Administration 60,818.63 60,818.63 391,500.00 6,809.76 6,809.76 43,500.00 435,000.00 367,371.61
Progra 6100 - Water Maintenance 336,039.67 336,039.67 2,317,000.00 - - - 2,317,000.00 1,980,960.33
Progra 6200 - Wastewater Maintenance - - - 880,971.60 880,971.60 9,479,000.00 9,479,000.00 8,598,028.40
Progra 7000 - Facilities Maintenance 48,650.18 48,650.18 806,500.00 14,926.71 14,926.71 191,500.00 998,000.00 934,423.11
Progra 7100 - Fleet Maintenance 41,641.84 41,641.84 437,400.00 4,000.89 4,000.89 48,600.00 486,000.00 440,357.27
Progra 8000 - Capital - - 8,086,000.00 - - 1,145,000.00 9,231,000.00 9,212,537.30
Total Surplus (Deficit):350,062.95$ 350,062.95$ -$ (180,666.75)$ (180,666.75)$ -$ -$ -$
Revenue and Expense Budget-to-Actual by Program
Month Ended July 31, 2019
Unaudited
WATER WASTEWATER DISTRICT WIDE
Page 3 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,473,208.43$ 1,473,208.43$ 15,900,000.00$ -$ -$ -$ 15,900,000.00$ 14,426,791.57$
42 Meter Charges 752,873.77 752,873.77 8,980,000.00 - - - 8,980,000.00 8,227,126.23
43 Penalties 60,704.46 60,704.46 471,000.00 4,143.76 4,143.76 200,000.00 671,000.00 606,151.78
44 Wastewater System Charges - - - 386,431.97 386,431.97 4,648,000.00 4,648,000.00 4,261,568.03
45 Wastewater Treatment Charges - - - 712,469.53 712,469.53 8,665,000.00 8,665,000.00 7,952,530.47
46 Other Operating Revenue 6,922.30 6,922.30 - - - 2,000.00 2,000.00 (4,922.30)
47 Non Operating Revenue 4,526.69 4,526.69 284,000.00 - - 50,000.00 334,000.00 329,473.31
48 Gain or Loss on Disposition - - - - - - - -
56 Benefits - - - - - - - -
68 Depreciation - - - - - - -
Revenue Total: 2,298,235.65 2,298,235.65 25,635,000.00 1,103,045.26 1,103,045.26 13,565,000.00 39,200,000.00 35,798,719.09
Program: 1000 - Board of Directors - - -
51 Labor 3,920.00$ 3,920.00$ 73,500.00$ 1,680.00$ 1,680.00$ 31,500.00$ 105,000.00$ 99,400.00$
56 Benefits 13,434.02 13,434.02 59,500.00 5,757.47 5,757.47 25,500.00 85,000.00 65,808.51
62 Materials and Supplies - - 700.00 - - 300.00 1,000.00 1,000.00
63 Contract Services - - 7,700.00 - - 3,300.00 11,000.00 11,000.00
65 Professional Development 86.08 86.08 38,500.00 18.00 18.00 16,500.00 55,000.00 54,895.92
Program: 1000 - Board of Directors Total: 17,440.10 17,440.10 179,900.00 7,455.47 7,455.47 77,100.00 257,000.00 232,104.43
Program: 2000 - General Administration - - -
51 Labor 16,378.44 16,378.44 361,900.00 7,019.35 7,019.35 155,100.00 517,000.00 493,602.21
53 Overtime 65.36 65.36 2,100.00 28.02 28.02 900.00 3,000.00 2,906.62
56 Benefits 93,548.01 93,548.01 226,800.00 39,049.65 39,049.65 97,200.00 324,000.00 191,402.34
62 Materials and Supplies - - 4,200.00 - - 1,800.00 6,000.00 6,000.00
63 Contract Services 2,940.00 2,940.00 237,300.00 1,260.00 1,260.00 101,700.00 339,000.00 334,800.00
64 Utilities - - 2,100.00 - - 900.00 3,000.00 3,000.00
65 Professional Development 14,000.00 14,000.00 78,400.00 6,000.00 6,000.00 33,600.00 112,000.00 92,000.00
Program: 2000 - General Administration Total: 126,931.81 126,931.81 912,800.00 53,357.02 53,357.02 391,200.00 1,304,000.00 1,123,711.17
Program: 2100 - Human Resources - - - -
51 Labor 7,732.60 7,732.60 159,600.00 3,313.99 3,313.99 68,400.00 228,000.00 216,953.41
52 Temporary Labor - - - - - - - -
53 Overtime 101.02 101.02 2,100.00 43.29 43.29 900.00 3,000.00 2,855.69
56 Benefits 49,597.04 49,597.04 97,300.00 21,255.82 21,255.82 41,700.00 139,000.00 68,147.14
62 Materials and Supplies - - 7,000.00 - - 3,000.00 10,000.00 10,000.00
63 Contract Services 157.24 157.24 61,600.00 67.40 67.40 26,400.00 88,000.00 87,775.36
64 Utilities - - 700.00 - - 300.00 1,000.00 1,000.00
65 Professional Development 2,712.50 2,712.50 31,500.00 1,162.50 1,162.50 13,500.00 45,000.00 41,125.00
67 Other 207,131.47 207,131.47 357,000.00 88,770.63 88,770.63 153,000.00 510,000.00 214,097.90
Program: 2100 - Human Resources Total: 267,431.87 267,431.87 716,800.00 114,613.63 114,613.63 307,200.00 1,024,000.00 641,954.50
Month Ended July 31, 2019
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Page 4 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended July 31, 2019
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 2200 - Public Affairs - - - -
51 Labor 14,191.46 14,191.46 434,000.00 6,764.43 6,764.43 120,000.00 554,000.00 533,044.11
52 Temporary Labor - - - - - - - -
53 Overtime 119.04 119.04 4,900.00 91.75 91.75 2,100.00 7,000.00 6,789.21
56 Benefits 60,485.60 60,485.60 179,200.00 31,082.40 31,082.40 76,800.00 256,000.00 164,432.00
62 Materials and Supplies - - 116,200.00 - - 49,800.00 166,000.00 166,000.00
63 Contract Services 6,196.31 6,196.31 275,100.00 4,441.10 4,441.10 117,900.00 393,000.00 382,362.59
64 Utilities 33.98 33.98 16,100.00 14.57 14.57 6,900.00 23,000.00 22,951.45
65 Professional Development 412.50 412.50 28,700.00 412.50 412.50 12,300.00 41,000.00 40,175.00
Program: 2200 - Public Affairs Total: 81,438.89 81,438.89 1,054,200.00 42,806.75 42,806.75 385,800.00 1,440,000.00 1,315,754.36
Program: 2300 - Conservation - - - -
51 Labor 6,464.93 6,464.93 101,000.00 - - - 101,000.00 94,535.07
52 Temporary Labor - - - - - - - -
53 Overtime 121.18 121.18 3,000.00 - - - 3,000.00 2,878.82
56 Benefits 5,090.58 5,090.58 30,000.00 - - - 30,000.00 24,909.42
62 Materials and Supplies (1,568.43) (1,568.43) 223,000.00 - - - 223,000.00 224,568.43
63 Contract Services - - 200,000.00 - - - 200,000.00 200,000.00
64 Utilities - - 22,000.00 - - - 22,000.00 22,000.00
65 Professional Development - - 10,000.00 - - - 10,000.00 10,000.00
Program: 2300 - Conservation Total: 10,108.26 10,108.26 589,000.00 - - - 589,000.00 578,891.74
Program: 3000 - Finance - - - -
51 Labor 23,552.91 23,552.91 474,600.00 10,064.63 10,064.63 203,400.00 678,000.00 644,382.46
52 Temporary Labor - - - - - - - -
53 Overtime 128.94 128.94 3,500.00 55.26 55.26 1,500.00 5,000.00 4,815.80
56 Benefits 128,712.97 128,712.97 263,200.00 55,160.26 55,160.26 112,800.00 376,000.00 192,126.77
62 Materials and Supplies 121.92 121.92 7,700.00 52.25 52.25 3,300.00 11,000.00 10,825.83
63 Contract Services (38,554.73) (38,554.73) 104,300.00 (16,523.46) (16,523.46) 44,700.00 149,000.00 204,078.19
64 Utilities 50.90 50.90 2,800.00 21.81 21.81 1,200.00 4,000.00 3,927.29
65 Professional Development - - 17,500.00 - - 7,500.00 25,000.00 25,000.00
67 Other - - 1,000.00 - - - 1,000.00 1,000.00
Program: 3000 - Finance Total: 114,012.91 114,012.91 874,600.00 48,830.75 48,830.75 374,400.00 1,249,000.00 1,086,156.34
Program: 3200 - Information Technology - - - -
51 Labor 11,494.62 11,494.62 240,800.00 4,926.28 4,926.28 103,200.00 344,000.00 327,579.10
52 Temporary Labor - - - - - - - -
53 Overtime - - - - - - - -
56 Benefits 24,174.44 24,174.44 70,700.00 10,360.39 10,360.39 30,300.00 101,000.00 66,465.17
62 Materials and Supplies - - 25,900.00 - - 11,100.00 37,000.00 37,000.00
63 Contract Services 24,217.76 24,217.76 299,600.00 10,379.05 10,379.05 128,400.00 428,000.00 393,403.19
64 Utilities - - 3,500.00 - - 1,500.00 5,000.00 5,000.00
65 Professional Development - - 11,900.00 - - 5,100.00 17,000.00 17,000.00
Program: 3200 - Information Technology Total: 59,886.82 59,886.82 652,400.00 25,665.72 25,665.72 279,600.00 932,000.00 846,447.46
Page 5 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended July 31, 2019
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 3300 - Customer Service - - - -
51 Labor 11,249.69 11,249.69 240,800.00 4,821.29 4,821.29 103,200.00 344,000.00 327,929.02
52 Temporary Labor 930.17 930.17 - 398.65 398.65 - - (1,328.82)
53 Overtime 465.06 465.06 3,500.00 199.31 199.31 1,500.00 5,000.00 4,335.63
56 Benefits 55,603.08 55,603.08 147,000.00 23,869.14 23,869.14 63,000.00 210,000.00 130,527.78
62 Materials and Supplies - - 6,300.00 - - 2,700.00 9,000.00 9,000.00
63 Contract Services 14,724.86 14,724.86 716,700.00 6,310.69 6,310.69 153,300.00 870,000.00 848,964.45
64 Utilities - - 110,700.00 - - 48,300.00 159,000.00 159,000.00
65 Professional Development - - 13,200.00 - - 4,800.00 18,000.00 18,000.00
67 Other 540.30 540.30 - - - - - (540.30)
Program: 3300 - Customer Service Total: 83,513.16 83,513.16 1,238,200.00 35,599.08 35,599.08 376,800.00 1,615,000.00 1,495,887.76
Program: 3400 - Meter Service - - - -
51 Labor 9,310.29 9,310.29 187,000.00 517.04 517.04 - 187,000.00 177,172.67
53 Overtime 20.10 20.10 10,000.00 - - - 10,000.00 9,979.90
56 Benefits 30,160.75 30,160.75 83,000.00 104.76 104.76 - 83,000.00 52,734.49
62 Materials and Supplies 239.72 239.72 5,000.00 - - - 5,000.00 4,760.28
63 Contract Services 599.77 599.77 8,000.00 - - - 8,000.00 7,400.23
64 Utilities - - 2,000.00 - - - 2,000.00 2,000.00
65 Professional Development - - - - - - - -
Program: 3400 - Meter Service Total: 40,330.63 40,330.63 295,000.00 621.80 621.80 - 295,000.00 254,047.57
Program: 4000 - Engineering - - - -
51 Labor 22,979.79 22,979.79 491,400.00 9,848.48 9,848.48 210,600.00 702,000.00 669,171.73
52 Temporary Labor - - - - - - - -
53 Overtime 20.37 20.37 1,400.00 8.73 8.73 600.00 2,000.00 1,970.90
56 Benefits 88,768.99 88,768.99 212,800.00 38,028.39 38,028.39 91,200.00 304,000.00 177,202.62
62 Materials and Supplies - - 16,100.00 - - 6,900.00 23,000.00 23,000.00
63 Contract Services 1,645.00 1,645.00 202,300.00 - - 86,700.00 289,000.00 287,355.00
64 Utilities 8,216.97 8,216.97 137,200.00 167.23 167.23 58,800.00 196,000.00 187,615.80
65 Professional Development - - 24,500.00 - - 10,500.00 35,000.00 35,000.00
Program: 4000 - Engineering Surplus Total: 121,631.12 121,631.12 1,085,700.00 48,052.83 48,052.83 465,300.00 1,551,000.00 1,381,316.05
Program: 5000 - Water Production - - - -
51 Labor 35,114.61 35,114.61 709,000.00 - - - 709,000.00 673,885.39
53 Overtime 1,434.47 1,434.47 61,000.00 - - - 61,000.00 59,565.53
54 Standby 816.00 816.00 15,000.00 - - - 15,000.00 14,184.00
56 Benefits 222,410.84 222,410.84 461,000.00 - - - 461,000.00 238,589.16
61 Water Supply 110,925.00 110,925.00 1,067,000.00 - - - 1,067,000.00 956,075.00
62 Materials and Supplies 4,947.29 4,947.29 299,000.00 - - - 299,000.00 294,052.71
63 Contract Services 14,704.56 14,704.56 381,000.00 - - - 381,000.00 366,295.44
64 Utilities - - 1,664,000.00 - - - 1,664,000.00 1,664,000.00
65 Professional Development 105.00 105.00 10,000.00 - - - 10,000.00 9,895.00
Program: 5000 - Water Production Total: 390,457.77 390,457.77 4,667,000.00 - - - 4,667,000.00 4,276,542.23
Page 6 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended July 31, 2019
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 5100 - Water Treatment - - - -
51 Labor 12,013.19 12,013.19 242,000.00 - - - 242,000.00 229,986.81
53 Overtime 1,843.28 1,843.28 25,000.00 - - - 25,000.00 23,156.72
56 Benefits 70,141.95 70,141.95 139,000.00 - - - 139,000.00 68,858.05
62 Materials and Supplies 218.91 218.91 165,000.00 - - - 165,000.00 164,781.09
63 Contract Services 582.17 582.17 149,000.00 - - - 149,000.00 148,417.83
64 Utilities 10,968.10 10,968.10 150,000.00 - - - 150,000.00 139,031.90
Program: 5100 - Water Treatment Total: 95,767.60 95,767.60 870,000.00 - - - 870,000.00 774,232.40
Program: 5200 - Water Quality - - - -
51 Labor 8,816.35 8,816.35 176,000.00 - - - 176,000.00 167,183.65
53 Overtime - - 15,000.00 - - - 15,000.00 15,000.00
56 Benefits 43,075.99 43,075.99 82,000.00 - - - 82,000.00 38,924.01
62 Materials and Supplies 118.50 118.50 18,000.00 - - - 18,000.00 17,881.50
63 Contract Services 60.60 60.60 162,000.00 - - - 162,000.00 161,939.40
64 Utilities - - 2,000.00 - - - 2,000.00 2,000.00
65 Professional Development - - 6,000.00 - - - 6,000.00 6,000.00
Program: 5200 - Water Quality Total: 52,071.44 52,071.44 461,000.00 - - - 461,000.00 408,928.56
Program: 6000 - Field Maintenance Administration - - - -
51 Labor 6,128.34 6,128.34 170,100.00 579.81 579.81 18,900.00 189,000.00 182,291.85
52 Temporary Labor - - - - - - - -
53 Overtime - - 18,000.00 - - 2,000.00 20,000.00 20,000.00
54 Standby 676.32 676.32 18,000.00 310.08 310.08 2,000.00 20,000.00 19,013.60
56 Benefits 53,834.25 53,834.25 124,200.00 5,899.90 5,899.90 13,800.00 138,000.00 78,265.85
62 Materials and Supplies - - 2,700.00 - - 300.00 3,000.00 3,000.00
63 Contract Services 85.22 85.22 900.00 9.47 9.47 100.00 1,000.00 905.31
64 Utilities - - 36,900.00 - - 4,100.00 41,000.00 41,000.00
65 Professional Development 94.50 94.50 20,700.00 10.50 10.50 2,300.00 23,000.00 22,895.00
Program: 6000 - Field Maintenance Administration Total: 60,818.63 60,818.63 391,500.00 6,809.76 6,809.76 43,500.00 435,000.00 367,371.61
Program: 6100 - Water Maintenance - - - -
51 Labor 54,512.84 54,512.84 957,000.00 - - - 957,000.00 902,487.16
53 Overtime 11,852.14 11,852.14 130,000.00 - - - 130,000.00 118,147.86
56 Benefits 166,950.89 166,950.89 527,000.00 - - - 527,000.00 360,049.11
62 Materials and Supplies 37,466.21 37,466.21 301,000.00 - - - 301,000.00 263,533.79
63 Contract Services 59,992.59 59,992.59 402,000.00 - - - 402,000.00 342,007.41
64 Utilities 5,265.00 5,265.00 - - - - - (5,265.00)
Program: 6100 - Water Maintenance Total: 336,039.67 336,039.67 2,317,000.00 - - - 2,317,000.00 1,980,960.33
Program: 6200 - Wastewater Maintenance - - - -
51 Labor - - - 11,072.30 11,072.30 313,000.00 313,000.00 301,927.70
53 Overtime - - - 2,338.78 2,338.78 45,000.00 45,000.00 42,661.22
56 Benefits - - - 61,820.07 61,820.07 173,000.00 173,000.00 111,179.93
62 Materials and Supplies - - - 6,713.58 6,713.58 36,000.00 36,000.00 29,286.42
Wastewater Treatment - - - 712,469.53 712,469.53 7,610,000.00 7,610,000.00 6,897,530.47
63 Contract Services - - - 86,557.34 86,557.34 1,302,000.00 1,302,000.00 1,215,442.66
Program: 6200 - Wastewater Maintenance Total:- - - 880,971.60 880,971.60 9,479,000.00 9,479,000.00 8,598,028.40
Page 7 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended July 31, 2019
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 7000 - Facilities Maintenance - - - -
51 Labor 5,833.55 5,833.55 120,000.00 2,081.16 2,081.16 40,000.00 160,000.00 152,085.29
53 Overtime 949.75 949.75 11,250.00 336.62 336.62 3,750.00 15,000.00 13,713.63
56 Benefits 26,585.45 26,585.45 69,750.00 9,336.33 9,336.33 23,250.00 93,000.00 57,078.22
62 Materials and Supplies 1,755.32 1,755.32 45,500.00 503.39 503.39 10,500.00 56,000.00 53,741.29
63 Contract Services 12,290.06 12,290.06 396,250.00 2,272.58 2,272.58 62,750.00 459,000.00 444,437.36
64 Utilities 1,236.05 1,236.05 163,000.00 396.63 396.63 51,000.00 214,000.00 212,367.32
65 Professional Development - - 750.00 - - 250.00 1,000.00 1,000.00
Program: 7000 - Facilities Maintenance Total: 48,650.18 48,650.18 806,500.00 14,926.71 14,926.71 191,500.00 998,000.00 934,423.11
- -
Program: 7100 - Fleet Maintenance - - - -
51 Labor 3,758.31 3,758.31 75,600.00 417.59 417.59 8,400.00 84,000.00 79,824.10
53 Overtime - - 2,700.00 - - 300.00 3,000.00 3,000.00
56 Benefits 24,040.96 24,040.96 47,700.00 2,671.20 2,671.20 5,300.00 53,000.00 26,287.84
62 Materials and Supplies 390.99 390.99 32,400.00 43.43 43.43 3,600.00 36,000.00 35,565.58
63 Contract Services 13,451.58 13,451.58 162,000.00 868.67 868.67 18,000.00 180,000.00 165,679.75
64 Utilities - - 113,400.00 - - 12,600.00 126,000.00 126,000.00
65 Professional Development - - 3,600.00 - - 400.00 4,000.00 4,000.00
Program: 7100 - Fleet Maintenance Total: 41,641.84 41,641.84 437,400.00 4,000.89 4,000.89 48,600.00 486,000.00 440,357.27
- -
Program: 8000 - Capital - - -
71 -Debt Service - - 4,066,000.00 - - 312,000.00 4,378,000.00 4,378,000.00
81 -Capital Improvement - - 3,125,000.00 18,462.70 18,462.70 200,000.00 3,325,000.00 3,306,537.30
82 -Capital Outlay - - 895,000.00 - - 633,000.00 1,528,000.00 1,528,000.00
83 -Accounting Income Add back - - - (18,462.70) (18,462.70) - - 18,462.70
Program: 8000 - Capital Total: - - 8,086,000.00 - - 1,145,000.00 9,231,000.00 9,231,000.00
Total Surplus (Deficit): 350,062.95$ 350,062.95$ -$ (180,666.75)$ (180,666.75)$ -$ -$ -$
Page 8 of 8
Introduction to Community Facilities
Districts
August 28, 2019
220018
Cyrus Torabi, Shareholder
Stradling Yocca Carlson & Rauth
WHAT IS A “LAND-SECURED” DISTRICT?
➢Assessment Districts (“ADs”) or Community Facilities Districts (“CFDs”).
➢Finance public “backbone infrastructure” –including streets, curbs, gutters, water
and wastewater utilities, parks, trails, etc.
➢ADs recognize specific benefit to each property owner, CFDs recognize general
benefit to property in development
➢CFDs are the norm for new development
2
WHAT IS A CFD?
➢A method of financing public improvements and certain
services by imposing a “special tax” on real property in a
limited geographic area to:
✓Pay debt service on bonds issued to finance capital improvements
✓Finance authorized capital improvements on a pay-as-you-go basis
✓Finance certain public services (i.e., landscape maintenance, police and fire) if NOT
already provided
3
WHAT IS A CFD?
➢By establishing a CFD under the Mello-Roos Act:
✓EVWD creates a legally distinct and separate public entity
✓Landowners within the CFD vote: (i) to establish the CFD; and (ii) to approve the proposed
facilities and financing plan
✓Bonds are issued and proceeds used to build or pay for the public improvements
✓The bonds are repaid over a period not to exceed 40 years SOLELY from special taxes
levied on the property tax bill –no EVWD funds are ever at risk
4
WHY DOES CFD FINANCING EXIST?
➢Proposition 13 (1978) strictly limited Public Agency’s ability to issue
general obligation bonds without a vote of all constituents
➢The Mello-Roos Act of 1982
✓Reaction to Proposition 13, Authorized CFDs
✓Allows Public Agencies to facilitate new development without impacting existing residents
✓Allows use of tax-exempt and fixed rate municipal bonds which provide lower interest rates than
private (e.g. bank) financing
5
WHY DOES CFD FINANCING EXIST?
➢Mello-Roos Act of 1982 (continued)
✓Allows assessment of special tax as long as based on any reasonable method, i.e., square
footage (most common); acreage; number of bedrooms; set tax at lower rate for different
categories (senior or low-income housing; open space/public parcels)
•Tax method cannot be ad valorem
✓Tax undeveloped land to manage development risk
6
WHAT CAN A CFD PAY FOR?
➢Backbone infrastructure and facilities with a useful life of 5 years or more which,
when completed, will be owned/controlled by a Public Agency
➢Planning and design costs
➢Services and maintenance
➢Development Impact Fees
➢Public Agency’s ongoing CFD administration costs
7
FORMATION OF CFD
➢Formation Timeframe
✓Depends on voter pool (landowner or registered voter)
✓Landowner vote if fewer than 12 registered voters (NOTE: residents of land adjoining the
CFD can still object to the development through the normal land use approval process)
✓Total formation timeframe: 3-6 months
✓Special Election: 90-180 days from public hearing
➢Requires special election (which can be held at a regularly scheduled
EVWD Board meeting)
➢Some legal timeframes may be waived with 100% unanimous consent
by landowners
8
FORMATION OF CFD
➢Usual Sequence of Events
1.Property owner petitions to form CFD; Board has 45 days to estimate costs needed to form CFD and demand
deposit of funds from petitioner (governed by Deposit and Reimbursement Agreement)
2.EVWD adopts Local Goals and Policies (including: which facilities can be financed; what credit thresholds must
be met in order to issue bonds; when will special tax be levied at maximum authorized rate; under what
circumstances is developer required to provide letter of credit)
3.EVWD Board commences CFD proceedings (consultant needed to develop Rate and Method of
Apportionment; bond counsel needed to draft formation documents)
4.Public Hearing
5.Election to form CFD, authorize special tax levy and authorize bond issuances
9
FORMATION OF CFD
➢Usual Sequence of Events (continued)
6.Record Rate and Method of Apportionment with County Recorder
7.Issue bonds (bond and disclosure counsel needed to prepare bond documents)
8.Special Taxes levied to pay debt service on the bonds
9.Project costs funded or reimbursed
10.EVWD administers CFD until bonds mature
10
LANDOWNER (DEVELOPER)DEPOSIT
➢Deposit covers EVWD’s costs/consultant fees:
✓Bond Counsel
✓Financial Advisor
✓Special Tax Consultant
➢Separates real developers from “speculators”
➢Landowner reimbursed from bond proceeds
➢Refund any unexpended amount if CFD formation ceases
11
✓Appraiser
✓Absorption Consultant
✓Other Expenses
ISSUING CFD BONDS
➢EVWD approves Resolution of Issuance
➢EVWD approves financing documents:
✓Official Statement
✓Continuing Disclosure Agreement –may also be required of developer
until homes sold to individuals
✓Bond Purchase Agreement
✓Bond Indenture or Fiscal Agent Agreement
12
ISSUING CFD BONDS (CONTINUED)
➢Underwriting firm (investment bank) agrees to buy all bonds at
a discount
➢Interest rates on the bonds determined by:
✓Overall Market and Credit Quality of CFD
✓Demand for similar tax-exempt bonds
✓Status of Development and Bond Rating (CFDs in early stages of development
cannot get an investment-grade rating)
13
ISSUING CFD BONDS (CONTINUED)
➢Bond Covenants
✓Value to Debt Ratio must be at least 3:1. Developer letter of credit required if undeveloped
property.
✓Reserve Fund –Required by CFD bond buyers. The IRS requires that it be no greater than the
least of:
•10% of the original principal amount;
•Maximum annual debt service on the bonds; or
•125% of average annual debt service on the bonds
✓Delinquency Rates -If property tax delinquency rates exceed 5%-10%, must initiate foreclosure
proceedings.
14
WHAT HAPPENS AFTER BONDS ARE ISSUED?
➢Bond proceeds are used to pay for public infrastructure or to reimburse
developers who constructed such infrastructure
➢Property owners pay special taxes—for debt service, ongoing services and
CFD administration—as part of property tax bill
➢EVWD files continuing disclosure and State Treasurer’s Office reports
annually
15
PROJECT CONSTRUCTION
➢If Construction Project:
✓EVWD constructs facilities using bond proceeds to pay costs
➢If Acquisition Project:
✓Developer constructs facilities
✓EVWD/CFD purchases facilities with bond proceeds once terms of
Acquisition Agreement are satisfied
➢Prevailing Wages paid under either scenario
16
CFD SPECIAL TAXES
➢Annual Special Tax Levy Pays
✓Interest and principal due on bonds each year
✓District’s ongoing administrative expenses
✓Ongoing services and maintenance
➢Provide debt service coverage of 110%
➢Total effective rate should not exceed 2% assessed value
✓One half established by 1% ad valorem
✓CFD special tax should not exceed remaining 1%
17
EVWD BOARD’S ROLE IN CFD FORMATION
➢Accept petition; receive deposit of estimated formation costs from
petitioner (landowner)
➢Adopt Local Goals and Policies
➢Adopt Resolution of Intention to form CFD
➢Conduct Public Hearing
➢Consider formation of the CFD
➢Conduct CFD election and certify results
➢Consider adoption of Special Tax Ordinance
18
DISTRICT CONSULTANT ROLES
➢Bond Counsel –Drafts formation resolutions, disclosure documents;
tax-exempt opinion
➢Financial Advisor –Project management, market knowledge –advice on bond
structure for bond sale
➢Special Tax Consultant –Prepares Rate and Method of Apportionment of
Special Tax; assists with tax levy and various reports
➢Appraiser –determines value of land for use in bond sale documents, and
determines projections for home prices and project build-out
19
ONGOING DISTRICT ADMINISTRATION
➢Special tax consultant calculates rate needed to cover 110% of debt service and expenses.
➢Special taxes are placed on the secured property tax bill.
➢Tax Collections from Property Owners sent to bond trustee to pay bondholders
➢Annual disclosure of certain CFD financial and development information
20
B O AR D AG E N D A S TAF F R E P O RT
Agenda Item #5.
Meeting Date: Augus t 28, 2019
Disc ussion Item
To: G overning Board Members
F rom: G eneral Manager/C EO
Subject: S terling Natural R esource C enter (S NR C ) Update
R E C OMME N D AT ION:
T his item is for information only, no ac tion is requested at this time.
B AC KG R OUN D / AN ALYS IS:
S inc e 2014, the District has b een working toward the c o ns truc tion of a was tewater treatment facility.
T hroughout this p ro cess there has been extens ive c o mmunity engagement efforts to provide opportunities to
gather input from stakeholders .
T he District c o ntinues to d evelop o utreach materials to celebrate the projec t p ro gres s and educate the public
on was tewater treatment tec hno lo gy. Muc h like the "No rthb o und Train" theme used to c eleb rate the new
headquarters facility, the District is comparing the c ollective efforts and s uc cesses of the S terling Natural
R es ourc e C enter thro ugh a mountain climbing theme of the "S terling Exp ed ition: R eac hing S ummits ". T his
effort recognizes the milestones and informational opportunities during the S NR C c onstruc tion.
T he S NR C is an opportunity to c o nnect with the community and the his tory of the regio n. As p art of this
outreach effo rt, projec t miles to nes will als o highlight influential people, projec ts, and o ther uniq ue elements of
this region.
AG E N C Y G O ALS AN D O B J E C T IVE S :
G oal and O bjectives I I - Maintain a C ommitment to S ustainability, Transparency, and Acc ountability
b) Utilize Effective Communication Methods
d) P rovide Q uality Information to Enc ourage C ommunity Engagement
F IS C AL IMPAC T
T here is no fisc al impac t as s ociated with this item.
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #6.
Meeting Date: Augus t 28, 2019
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: 2019 S ewer S ys tem Management P lan Up date
R E C O MME N D AT IO N:
S taff rec ommend s the Bo ard of Direc tors adopt the 2019 S ewer S ys tem Management P lan.
B AC KGR O UN D / AN ALYS IS :
T he Dis tric t is c o ntinuing its effo rt o f proactive p lanning regarding emergenc y res p ons e and effic ient o p erations .
In tandem with the c urrent effo rt to update emergency respons e plans , the Distric t has also updated the S ewer
S ystem Management P lan (S S MP ). T his d o cument is d eveloped us ing a number o f internal polic ies ,
p ro cedures, and planning d o cuments, as well as indus try s tand ards and regulato ry requirements. A critic al
element to the S S MP is the Was tewater Mas ter P lan, whic h was appro ved by the G o verning Board earlier this
year. S taff c ontinues the effort of ensuring that all planning d o c uments inc lud e c o nsistent as s umptio ns and
metho d o logy s o that they s erve as reliab le res o urc es for internal and external s takeho ld ers .
In 2006, the C alifornia S tate Water R esources C o ntro l Bo ard (S W R C B) p ublic ized a was te d is charge
req uirement to regulate sanitary s ewer sys tems , includ ing the wastewater collec tion s ys tem maintained b y Eas t
Valley Water Dis tric t (District). T hes e regulations es tablished the requirements for the S S MP development and
mo nito ring to ens ure that it remains relevant to District o p erational conditio ns. T he S S MP must be up d ated
every five years by the Dis tric t’s G o verning Board and s elf-aud ited at leas t every two years. T he las t ad o p ted
S S MP was ap proved in Augus t 2014. T he S S MP, all referenc es in the doc ument, and the adoptio n doc uments
b y the G overning Board must b e availab le o n the District’s web s ite or s ubmitted to the S W R C B upon adoptio n
o r rec ertificatio n.
T he S S MP sho uld p ro vide eno ugh d etail to allow a read er to und ers tand the general o p erations o f the s anitary
s ewer s ys tem and the Dis tric t’s emergenc y respons e effo rts.
T he go al of the S S MP is to p ro vid e a plan and sc hedule to properly manage, operate, and maintain all parts of
the sewer s ystem.
T he following s ectio ns of the S S MP have b een up d ated to have the mo s t rec ent and ac c urate info rmatio n:
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
P atrick K. Milroy
O p erations Manager
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I I - Deliver P ublic S ervic e with P urpose W hile Emb rac ing C ontinuo us G rowth
a) Ad vanc e Emergency P repared ness Effo rts
G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources
a) Develop P ro jec ts and P ro grams to Ens ure S afe and R eliable S ervices
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by O p eratio ns, Engineering and Ad minis tratio n.
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this item.
ATTACH M E N TS:
Description Type
Sewer System M anagement P lan Backup Material
Appendix 2-Overflo w Emergency Response P lan Backup Material
SEWER SYSTEM
MANAGEMENT PLAN (SSMP)
EAST VALLEY WATER DISTRICT
LEADERSHIP | PARTNERSHIP | STEWARDSHIP
Prepared by:
East Valley Water District
31111 Greenspot Road
Highland, CA 92356
DR
A
F
T
SEWER SYSTEM MANAGEMENT PLAN
TABLE OF CONTENTS
GOALS � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 5
ORGANIZATION � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 7
2�1 Authorized Representatives � � � � � � � � � � � � � � � � � � � � � � � � � 7
2�2 Organization � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 8
2�3 Chain of Communications for Reporting Overflows � � � � � � � � � � � � � � 8
LEGAL AUTHORITY � � � � � � � � � � � � � � � � � � � � � � � � � � � � 11
3�1 EVWD Ordinance No� 389 � � � � � � � � � � � � � � � � � � � � � � � � � 11
3�2 Joint Powers Agreement City of San Bernardino � � � � � � � � � � � � � � � 12
OPERATIONS AND MAINTENANCE PROGRAM � � � � � � � � � � � � � � �13
4�1 Sewer System Mapping � � � � � � � � � � � � � � � � � � � � � � � � � � � 13
4�2 Preventive Operation and Maintenance (O&M) � � � � � � � � � � � � � � � � 16
4�2�1 Scheduled Cleaning of Sewers � � � � � � � � � � � � � � � � � � � � � � � 16
4�2�2 Resolution of Customer Complaints � � � � � � � � � � � � � � � � � � � � 16
4�2�3 Maintenance Activity Records � � � � � � � � � � � � � � � � � � � � � � � 16
4�3 Rehabilitation and Replacement Plan � � � � � � � � � � � � � � � � � � � � 16
4�3�1 Routine Visual Inspections � � � � � � � � � � � � � � � � � � � � � � � � � 17
4�3�2 CCTV Inspection Program � � � � � � � � � � � � � � � � � � � � � � � � 17
4�3�3 Manhole Inspection Program � � � � � � � � � � � � � � � � � � � � � � � 17
4�4 Training Program � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 18
4�5 Equipment and Replacement Parts � � � � � � � � � � � � � � � � � � � � � 18
DESIGN AND PERFORMANCE PROVISIONS � � � � � � � � � � � � � � � �19
5�1 Existing EVWD Standards � � � � � � � � � � � � � � � � � � � � � � � � � � 19
5�2 Development of Additional Standards � � � � � � � � � � � � � � � � � � � � 19
OVERFLOW EMERGENCY RESPONSE PLAN � � � � � � � � � � � � � � � 20
6�1 Existing EVWD Emergency Response Plan � � � � � � � � � � � � � � � � � �20
6�2 OERP � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �20
SEWER SYSTEM MANAGEMENT PLAN
FOG PROGRAM � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �21
7�1 Existing FOG Control Program � � � � � � � � � � � � � � � � � � � � � � � � 21
7�2 Implementation of the FOG Control Program � � � � � � � � � � � � � � � � � 21
SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN (SECAP) � � � � 23
8�1 Capacity Evaluation � � � � � � � � � � � � � � � � � � � � � � � � � � � �23
8�1�1 Flow Monitoring � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �23
8�1�2 Hydraulic Modeling � � � � � � � � � � � � � � � � � � � � � � � � � � � �23
8�1�3 Sewer Master Planning � � � � � � � � � � � � � � � � � � � � � � � � � �23
8�1�4 Identification of Capacity Needs � � � � � � � � � � � � � � � � � � � � � �24
8�1�5 Identification of Rehabilitation Needs � � � � � � � � � � � � � � � � � � � �24
8�2 Design Criteria � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �24
8�3 Capital Improvement Program � � � � � � � � � � � � � � � � � � � � � � �25
8�3�1 Short-Term CIPs � � � � � � � � � � � � � � � � � � � � � � � � � � � � �25
8�3�2 Long-Term CIPs � � � � � � � � � � � � � � � � � � � � � � � � � � � � �26
8�4 CIP Schedule � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �26
MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS � � � � � �27
9�1 Benchmarking Data � � � � � � � � � � � � � � � � � � � � � � � � � � � � �27
9�1�1 American Water Works Association (AWWA) Report � � � � � � � � � � � � �28
9�1�2 American Society of Civil Engineers (ASCE) Report � � � � � � � � � � � � � �28
9�2 System Specific Performance Indicators � � � � � � � � � � � � � � � � � � �29
9�3 Demographic Indicators � � � � � � � � � � � � � � � � � � � � � � � � � �29
9�3�1 Service Area Population � � � � � � � � � � � � � � � � � � � � � � � � � �29
9�3�2 Number of Customer Accounts � � � � � � � � � � � � � � � � � � � � � �30
9�3�3 New Connections per Year � � � � � � � � � � � � � � � � � � � � � � � �30
9�3�4 Length of Sewers � � � � � � � � � � � � � � � � � � � � � � � � � � � � �30
9�3�5 Average Age of System � � � � � � � � � � � � � � � � � � � � � � � � � �30
9�4 Budget Performance Indicators � � � � � � � � � � � � � � � � � � � � � � � 31
9�4�1 Annual Collection System Budget per Account � � � � � � � � � � � � � � � � 31
SEWER SYSTEM MANAGEMENT PLAN
9�4�2 Percentage of Budget for Collection System Rehabilitation � � � � � � � � � �32
9�5 Staff and Equipment Performance Indicators � � � � � � � � � � � � � � � � �32
9�5�1 Population per Collection System Employee � � � � � � � � � � � � � � � � �32
9�5�2 Length of Sewer per Collection System Employee � � � � � � � � � � � � � �32
9�6 System Performance Indicators � � � � � � � � � � � � � � � � � � � � � � �32
9�6�1 Sanitary Sewer Overflows per Year per Length of Sewer � � � � � � � � � � �32
9�6�2 Mainline Blockages per Year per Length of Sewer � � � � � � � � � � � � � �34
9�6�3 Pipe Failures per Year per Length of Sewer � � � � � � � � � � � � � � � � �35
9�6�4 Flow Monitoring Events per Year � � � � � � � � � � � � � � � � � � � � � �37
9�6�5 Percentage of Sewers Inspected by Video per Year � � � � � � � � � � � � �37
9�6�6 Percentage of Sewers Cleaned per Year � � � � � � � � � � � � � � � � � �38
9�6�7 Percentage of Sewers Lined per Year � � � � � � � � � � � � � � � � � � � �38
9�6�8 Planned Maintenance Ratio � � � � � � � � � � � � � � � � � � � � � � � �39
9�7 Summary of Current Status � � � � � � � � � � � � � � � � � � � � � � � � �39
9�8 Benchmarking Conclusions � � � � � � � � � � � � � � � � � � � � � � � � �40
SSMP PROGRAM AUDITS � � � � � � � � � � � � � � � � � � � � � � � � 45
COMMUNICATION PROGRAM � � � � � � � � � � � � � � � � � � � � � � 49
5SEWER SYSTEM MANAGEMENT PLAN
GOALS
SECTION 1
This section contains East Valley Water District (EVWD) goals for the Sewer System
Management Plan (SSMP). The standards for the operation and maintenance of a sewer
collection system are to properly operate and maintain all portions of the collection system, to
report overflows within the required time frame, and to respond effectively to any overflows
that may occur. The District’s Vision Statement is to:
“Enhance and preserve the quality of life for our community through innovative leadership
and world class public service.”
To compliment this commitment, that District’s goal statement for sewer service is as follows:
“To control, mitigate and maintain the public sewer system within available resources to
limit sewer overflows, and to protect the public and the environment.”
EVWD’s goals for this Sewer System Management Plan within the next five years, through
August 2024, that have been developed to reflect the adopted Strategic Plan are:
1. Maintain a commitment to sustainability, transparency, and accountability by striving to
minimize the number of Sanitary Sewer Overflows (SSOs).
Key Performance Indicators
• SSOs per Year per Length of Sewer
• Mainline Blockages per Year per Length of Sewer
• Pipe Failures per Year per Length of Sewer
2. Deliver public service with purpose while embracing continuous growth through the
use of CMMS and other community engagement programs.
Key Performance Indicators
• Track the date and time that calls come in and the time used to respond to the
incident
• Fats, Oils & Grease (FOG) program participation
• Proactive and reactive community outreach
3. Dedicate efforts toward system maintenance and modernization in order to provide
reliable sewer service.
Key Performance Indicators
• Utilize the flow monitoring strategy for the development and prioritization of
capital improvement projects as identified within the Sewer System Master Plan
• Video inspect (CCTV) a minimum of 20% of the sewer system each year,
allowing for the full system to be completed every five years. The CCTV
inspection program results should be used in developing the Capital
Improvement Program for sewer rehabilitation/repairs
6SEWER SYSTEM MANAGEMENT PLAN
SECTION 1
• Clean 80% of the sewer system each year.
• Implement the Capital Improvement Program identified in the 2019 Sewer
System Master Plan.
4. Develop projects and programs to ensure safe and reliable services by achieving full
compliance with California’s State Water Resources Control Board (SWRCB) adopted
Order No. 2006-0003, Statewide General Waste Discharge Requirements (WDRs) for
Sanitary Sewer Systems.
Key Performance Indicators
• Continue working with the City of San Bernardino Municipal Water Department
to comply with preventing illicit discharges and limiting the discharge of fats,
oils, and grease, of the WDR.
• As part of the updated Sewer System Master Plan, maintain a prioritized list of
system deficiencies and correlating Capital Improvement Program.
5. Embrace an environment of active learning and knowledge sharing by continuing
to improve the District’s internal documentation system which fosters collaboration
between Operations and Engineering.
Key Performance Indicators
• Utilize the Granite Net system to perform pipeline condition analysis based on
observations in the CCTV workflows.
• Use the CMMS data to monitor field activities and implement Capital
Improvement Project accordingly.
• Maintain the GIS system to ensure data accuracy of infrastructure and mapping
system.
7SEWER SYSTEM MANAGEMENT PLAN
ORGANIZATION
SECTION 2
This section contains EVWD’s Organizational Chart, information about the responsibility of staff
implementing specific measures of this SSMP, and the chain of communication for reporting
SSOs. The offices of EVWD are located at:
East Valley Water District
31111 Greenspot Rd.
Highland, California 92346
Telephone:(909) 889-9501
Fax:(909) 383-1481
2�1 Authorized Representatives
EVWD has appointed and authorized several representatives for implementing the
requirements of California’s State Water Resources Control Board (SWRCB) adopted Order
No. 2006-0003, Statewide General Waste Discharge Requirements (WDRs) for Sanitary Sewer
Systems, herein called the WDR. The authorized representatives are shown in Table 2-1.
Table 2-1
Authorized Representatives
Name Title Work
Telephone
John Mura General Manager/CEO 909 806-4290
Jeff Noelte Director of Engineering and Operations (LRO) 909 806-4096
Patrick Milroy Operations Manager (LRO)909 806-4229
Rick Becerra Field Services Supervisor (LRO)909 806-4233
Kerrie Bryan Human Resources/ Risk & Safety 909-806-4087
Kelly Malloy Director of Strategic Services 909-806-4239
Martha Duran Senior Administrative Assistant
Data Submitter 909 806-4083
Jason Wolf Senior Engineer
Data Submitter 909 806-4092
On Call Operator (24/7 Response)909 889-9501
8SEWER SYSTEM MANAGEMENT PLAN
SECTION 2
2�2 Organization
EVWD is governed by a five-member elected Board of Directors, with a General Manager/
CEO appointed to run daily operations, and an appointed District Legal Counsel - Under the
GM/CEO there are 22 programs led by the Executive Management team. Figure 2.1 shows the
current organizational structure of East Valley Water District.
Figure 2-1 – EVWD Organization Chart
2�3 Chain of Communications for Reporting Overflows
EVWD has developed specific procedures for responding to SSOs, whether the incident is
identified internally by District staff, or a member of the public. It is important to note that
EVWD only owns, operates and maintains the sewer collection system main lines and a por-
tion of the East Trunk Sewer line located within the District’s service area; they do not own or
maintain the service laterals.
Figure 2-2 contains EVWD’s Overflow Emergency Response Plan Communication Protocol.
SSO Response Plan and Procedure will be part of the Emergency Response Plan section of
this SSMP. In summary, all incoming calls received during regular business hours are logged in
9SEWER SYSTEM MANAGEMENT PLAN
SECTION 2
the CMMS by Customer Service staff who ensure that the crews have been dispatched. After
hours calls are routed to an answering service to ensure incident mitigation 24 hours a day,
seven days a week. SSO related calls are then directed to designated District staff members.
Figure 2-3 represents the response protocol in the event of an SSO.
Figure 2-2 – OERP Communications Protocol
10SEWER SYSTEM MANAGEMENT PLAN
SECTION 2
Figure 2-3 – SSO Response Procedures
Spill Occurs
Start/End Process
LEGEND
Data
Decision
Task/Process
Spill Reportedto EVWD
Field Verify Spill
Notify ResponsibleAgency
Assist Agencyif Requested Notify PrivateProperty Owner
Spill on PrivateProperty Notify UpstreamDischargers and Agencies
Request AdditionalResource if Required
Fully Contain Spill
Documentation ofContainment Area(photos, measurements,samples, etc.)
Notification of RegionalBoard/OES (online initialreport)
By-Pass Pumpingif Required
Assist Agencyif Requested
Evaluate Respones andImplement Measures
Pipeline Repairif Required Mitigation andCorrective Measures
Prepare OnlineField Reports
Cleanup and Disinfection
Update OERP and SSMP as Required
Sample Soil and Water
Prepare and SubmitFinal Online Report
First Response SpillContainment
In or Outof Service Area
Spill Originatedfrom EVWDOwned Sewer
Out In
No Yes
Online FieldReportIncidentReport
Online InitialReport
Final OnlineReport
11SEWER SYSTEM MANAGEMENT PLAN
LEGAL AUTHORITY
SECTION 3
This section of the SSMP demonstrates that EVWD possesses the legal authority, through
sanitary sewer system ordinances, service agreements, and other legally binding procedures,
to:
a. Prevent actionable discharges into its sanitary sewer system (examples may include
inflow and infiltration (I/I), storm water, chemical dumping, unauthorized debris and cut
roots, etc.).
b. Require that sewers and connections be properly designed and constructed.
c. Ensure access for maintenance, inspection, or repairs for portions of the mains owned
or maintained by the District.
d. Coordinate with the City of San Bernardino Municipal Water Department (SBMWD)
to limit the discharge of fats, oils, grease (FOG), and other debris that may cause
blockages stored within the District’s
e. Enforce any violation of its sewer ordinances.
3�1 EVWD Ordinance No� 389
EVWD’s legal authority is provided by EVWD Ordinance No. 389 (Appendix 1). The following
excerpt from this ordinance shows an enforcement action that can be taken by an established
“Sewer Department”:
An Ordinance of the East Valley Water District, Rescinding Ordinance 376 entitled “An
Ordinance Regulating the Use of Public Sewers, the Installation and Connection of Building
and Lateral Sewers, Public Sewer Main Extensions, Establishing a Sewer Department,
Providing Permits for the Installation and Connection of Sanitary Sewers, Providing Sewers
for Annexed Areas and Subdivisions, Regulating the Discharge of Waters and Wastes into the
Public Sewer System, Providing Relief for the Violation of Provisions Thereof and Providing
Procedures for Enforcement.”
The ordinance has provisions for sewer permits, inspection, facility requirements, and
enforcement. This also includes provisions that sewer laterals connected to the District’s
sewer main are owned and maintained by the individual property owner(s) and not by EVWD.
When blockages occur in sewer laterals, District staff will assist property owners by checking if
blockages have occurred in the sewer main.
EVWD currently works closely with the SBMWD to comply with the WDR preventing actionable
discharges, and limiting the discharge of fats, oils, and grease, of WDR SSMP Section (iii).
SBMWD currently handles the FOG program for the area since they own and operate the
treatment plant.
Within the District boundary, the San Manuel Band of Mission Indian Reservation and Patton
State Hospital are connected to sewer collection system. In 2016, EVWD entered into a
maintenance contract with Patton State Hospital. The contract allows EVWD to enter hospital
grounds and CCTV, clean, inspect, GPS and make repairs as needed to prevent any SSO’s
from happening downstream in EVWD’s portion of the collection system.
12SEWER SYSTEM MANAGEMENT PLAN
SECTION 3
The San Manuel Band of Mission Indians has maintenance personnel that can respond to
incidents as needed, EVWD can provide mutual aid support if requested, through the terms
identified within the Emergency Response Network of the Inland Empire (ERNIE) agreement.
3�2 Joint Powers Agreement City of San Bernardino
Since 1954, EVWD has contracted with the San Bernardino Municipal Water Department for
sewer treatment. EVWD retains responsibility for the sewer conveyance and all flows until
they reach the treatment facility. SBMWD is the sole owner and operator of the wastewater
treatment staffing, processes, and facilities. The District is currently in the process of
constructing the Sterling Natural Resource Center (SNRC), once this facility is operational the
Joint Powers Agreement (JPA) is set to dissolve.
13SEWER SYSTEM MANAGEMENT PLAN
OPERATIONS AND
MAINTENANCE PROGRAM
SECTION 4
A preventive and proactive Operations and Maintenance (O&M) Program is the basis of a well-
run sewer collection system. It describes what work is done on a regular basis to the collection
system mains, manholes, siphons, appurtenances and associated equipment in order to
prevent them from failing and causing SSOs. The WDR requires that the elements listed below
are included in the O&M program of SSMP:
• Maintain up-to-date sewer collection system maps.
• Utilize a routine preventive O&M program and activities for staff and contractors
maintaining the sewer collection system and a system to document scheduled
activities in the form of a work order.
• Implement a rehabilitation and replacement plan identifying and prioritizing system
deficiencies and implement short- and long-term actions to address the deficiencies.
• Train O&M staff on a regular basis.
• Provide equipment and replacement part inventories, including critical replacement
parts.
This section describes EVWD’s existing Sewer System Mapping, O&M Program, Rehabilitation
and Replacement Plan or the Capital Improvement Plan (CIP) and On- and Off-Site Training.
4�1 Sewer System Mapping
The Sewer System Maps are in Geographic Information System (GIS) data. These maps are
viewed through the GIS desktop (ArcGIS) program. A complete digital file of all maps is
available in pdf format, viewed on screen from a shared server or in print. In addition, a work
order program (Cityworks) is built upon the GIS data and maps and is available to all District
staff. (See Figure 4.1)
The GIS database is updated to reflect new pipeline installations, sewer main repairs and
abandonments once they have been completed (See Table 4-1). To ensure data accuracy,
field staff may make additions and notes for corrections to drawings though connected
applications. This information is verified and edited in the GIS master drawings by a
designated GIS administrator.
The entire sewer system has recorded inspections using the Closed Circuit Televised
equipment and this information is available in the GIS system. The CCTV program notes
the sewer main size and type, location of laterals, manholes and defects. It also records the
direction of flow, invert to rim depth, and stationing to the centerline of the pipe. The current
CCTV data and software programs are operationally based on the District’s server. This allows
for authorized personnel to access the raw data as needed for input into GIS.
14SEWER SYSTEM MANAGEMENT PLAN
SECTION 4
Figure 4.1 – Sample Sewer Atlas Street
15SEWER SYSTEM MANAGEMENT PLAN
SECTION 4
Table 4-1
Existing Sewer System GIS Data
Facility GIS Information
Manhole
Facility ID number
GPS coordinates
Station
Date built
Rim elevation
Invert elevation
Size of manhole
Material type
Inspection dates
Pipes
Facility ID number
Location with reference to streets and
property lines
Size (diameter)
Shape
Direction of flow
Length
Slope
Material type
Date built
Pipe invert elevations (upstream and
downstream)
Plan or as-built number
Inspection dates
Repair
Reline
Date of replacement
Breaks/Damage
Priority locations
CCTV Hyperlink to pipes
Areas of increased maintenance
Laterals
Location with station reference to sewer line
Size (diameter)
Length
Material type
APN
Roots or Grease Code
Defective Taps
Streets
Name
Right-of-Way
Lots
Property Addresses
16SEWER SYSTEM MANAGEMENT PLAN
SECTION 4
4�2 Preventive Operation and Maintenance (O&M)
Preventive maintenance is defined as routine and scheduled activities performed before
equipment or buried assets fail for the purpose of extending their life, reducing maintenance/
replacement costs, and increasing reliability. Planned and proactive preventive maintenance
is more efficient and cost effective than reactive operations. Preventative maintenance
anticipates and prevents problems from occurring and maintains the long-term integrity of all
assets rather than fixing short-term problems as they occur. Preventative maintenance will also
include the most immediate and pressing problems within the sewer collection system.
4�2�1 Scheduled Cleaning of Sewers
The District cleans the entire sewer distribution system on a regular basis. Using a high
pressure jet and various spray nozzles. Different nozzles, root eradicators and cleaning
agents are used based on the presence of debris, sand, roots, and FOG. Areas of increased
maintenance are cleaned weekly, monthly, bimonthly, or quarterly, according to historical
results. Areas identified in the Sewer System Master Plan rated “high” in the O&M frequency
category also receive a specialized cleaning schedule. Sewer mains that are scheduled to be
inspected are cleaned prior to inspection.
As part of the O&M of the sewer collection system, EVWD maintains a list of locations that are
“priority increased maintenance” locations. In addition to the list of priority locations, there
are seven (7) siphons in the sewer collection system the District staff inspects and cleans on a
regular basis. The list of increased maintenance locations are part of the GIS data
4�2�2 Resolution of Customer Complaints
Customer input is a valuable means of understanding sewer system field conditions. The
District’s procedure for customer complaints regarding odor are to forward the call to the
Sewer Maintenance department for investigation. Staff will investigate and, if appropriate, jet
the line to remove any standing water. If the problem is emanating from a known commercial
area, or from an area of increased maintenance, efforts to clear fats, oils or grease may include
adding a degreaser to the jet’s water.
4�2�3 Maintenance Activity Records
The District schedules and performs regular O&M of the sewer pipelines and maintains a daily
log of the jetting and cleaning. The log includes equipment used, location, description of the
work performed and any remarks. If sand, rocks, roots, grease are found they are cleared and
noted on the report. The reports are kept in accordance with the District’s Record Retention
Policy and are available for review at the District office.
4�3 Rehabilitation and Replacement Plan
The WDR requires that a Rehabilitation and Replacement plan be developed to identify and
prioritize system deficiencies and implement short- and long-term rehabilitation actions to
address each deficiency. The program includes regular visual and TV inspections of manholes
and sewer pipes, and lists the condition of sewer pipes for priority scheduling of replacement
or rehabilitation with ranking applied to each significant defect.
17SEWER SYSTEM MANAGEMENT PLAN
SECTION 4
4�3�1 Routine Visual Inspections
Routine above ground inspections occur every time a manhole is opened. District crews look
for any structural anomalies in the lid, rim, rings, ladders, shelf and inverts. Staff also looks for
damage due to excessive hydrogen sulfide gas (H2S) corrosion. If any defects are noted, a
work order is initiated to make the necessary repairs.
As the sewer crew jets and cleans the sewer mains, every manhole is inspected during
the process to see if debris from possible pipe breaks and collapses is present. If any is
discovered, follow up CCTV inspections are scheduled. The District has the ability to identify
sewer mains requiring immediate attention and facilitate unscheduled non-emergency spot
repairs.
4�3�2 CCTV Inspection Program
EVWD adopted the National Association of Sewer Service Companies (NASSCO)’s Pipeline
Assessment & Certification Program (PACP) to provide standardization and consistency in the
method sewer pipe conditions are evaluated and ranked. The CCTV inspection program is
run by staff with certificates in NASSCO PACP codes. A total of six (6) EVWD field staff and
two (2) office staff have been trained and certified using PACP standards.
EVWD maintenance staff conducted a District-wide CCTV inspection of all mains in the
system. Each main was identified by the upper and lower manholes connecting the pipe run.
Information has been collected to better understand the pipe conditions including: identifying
the size of the main, material, level of water in the pipe, length, and observations about any
materials on the surface, and the existence of cracks, fractures, holes, offsets, and collapses.
Notes were also taken as to the depth of the water, the presence of debris, sand, roots, FOG
and location of and condition of lateral connections to the main.
4�3�3 Manhole Inspection Program
As part of the cleaning and CCTV inspection program, every manhole is inspected when
jetting is performed, and when preventative maintenance operations such as odor control or
insect eradication take place. Manholes are inspected for:
• Accessibility
• Proper drainage from the cover
• Infiltration
• Joint security
• Grease accumulation
• Debris accumulation
• Corrosion
• Design or construction flaws in the
invert that cause turbulence
• Grout bed or frame
• Warped or misfit lid – no rattle or
rock
• Ring clean and seated properly
• Signs of potential problems with the
lining (if interior is lined)
• Cracks or breaks in the cover,
adjustment rings, walls, or bottom
18SEWER SYSTEM MANAGEMENT PLAN
SECTION 4
4�4 Training Program
EVWD currently provides the following formal training to each member of its O&M staff as
shown on Table 4-2:
EVWD uses on-the-job training for basic system cleaning and surveillance activities. Senior
staff is paired with junior staff in order to carry out system O&M activities. District staff performs
in-house sewer response team training and conducts monthly safety meetings.
4�5 Equipment and Replacement Parts
Per the SSMP requirements, equipment and replacement part inventories should be available
that include identification of critical replacement parts. Since there are no pump stations within
the EVWD collection system, the replacement part inventory is limited to pipelines and their
appurtenances.
Maintenance trucks are equipped for minor repairs on smaller diameter pipelines. Materials
currently stored at EVWD facility includes:
Table 4-2
EVWD Training Program
Description of Training Frequency
Confined space entry Annually
Trench shoring Annually
First aid and CPR Certification every two years
Spill Response Annually
In-House Sewer response Team Training Annually
PACP Certification every two years
Safety Meetings Annually
• Small sections of VCP pipe
• Small sections of PVC pipe
• Repair clamps
• Manholes and riser rings
• Hand tools
• Pressure cleaning nozzles
EVWD keeps an inventory of parts including a sewer emergency response trailer, CCTV
truck, blowers, tripods, pumps, inflatable sewer plugs, air monitoring equipment, masks,
decontamination pools, Self-Contained Breathing Apparatus (SCBA), spare sewer pipe,
couplings, cleanouts, two vacuum trucks, tools and other spare parts. The inventory is stored
at strategic facilities throughout the service area.
19SEWER SYSTEM MANAGEMENT PLANSEWER SYSTEM MANAGEMENT PLAN
DESIGN AND PERFORMANCE
PROVISIONS
This section of the SSMP will describe the existing EVWD’s standards and their future plans
for the development of the standards for the design, construction, inspection, testing,
and acceptance of new, rehabilitated, or repaired sewer collection system and their
appurtenances.
5�1 Existing EVWD Standards
EVWD has an established set of standards and criteria for the design and construction of
sewer mains. These include:
• Standard Requirements for the Design and Processing of Sanitary Sewer Improvement
Plans in the Development Guidelines and Procedures manual
• Standard Specifications for the Furnishing of Materials and the Construction of Sanitary
Sewers
• Standard Sewer Drawings
• Approved General Notes & Certificates
EVWD staff reviews projects for conformance with these design standards and procedures.
Copies of the existing standards for the sewer collection system can be viewed on the
District’s website or at the District’s headquarters.
5�2 Development of Additional Standards
EVWD staff, both in Engineering and Operations, have reviewed the existing standard
drawings and have provided feedback and comments to the Director of Engineering and
Operations. As a result, an update of the standard drawings was completed in August 2016.
Design standards and construction specifications will provide the enforcement measures to
ensure quality and consistency in the sewer collection system and prevent future SSOs. These
standards are reviewed and revised as needed.
The EVWD design standards and standard specifications have been updated to require
Contractors to perform CCTV inspection of newly installed sewer lines after they have been
constructed. Detailed testing requirements such as CCTV, air testing, vacuum testing, hydro
testing, mandrel testing, and others for gravity sewer, sewer manholes, force mains, and pump
stations may be added
SECTION 5
20SEWER SYSTEM MANAGEMENT PLANSEWER SYSTEM MANAGEMENT PLAN
SECTION 6
OVERFLOW EMERGENCY RESPONSE PLAN
This section of SSMP will describe what the WDR requires from an agency when it develops
and implements an Overflow Emergency Response Plan (OERP) (Appendix 2) including
measures to protect public health and the environment. At a minimum, the plan must include
the following:
a. Proper notification procedures so that the primary responders and regulatory agencies
are informed of all SSOs in a timely manner.
b. A program to ensure an appropriate response to all overflows.
c. Procedures to ensure prompt notification to appropriate regulatory agencies and
other potentially affected entities (e.g. health agencies, Regional Water Boards, water
suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of
the State in accordance with the OERP. All SSOs shall be reported in accordance with
this OERP, the California Water Code, other State Law, and other applicable Regional
Water Board WDRs or NPDES permit requirements. The SSMP should identify the
officials who will receive immediate notification.
d. Procedures to ensure that appropriate staff and contractor personnel are aware of, and
follow, the Emergency Response Plan, and are appropriately trained.
e. Procedures to address emergency operations, such as traffic and crowd control and
other necessary response activities.
f. A program to ensure that all reasonable steps are taken to contain and prevent the
discharge of untreated and partially treated wastewater to waters of the United States.
And to minimize or correct any adverse impact on the environment resulting from the
SSOs, including such accelerated or additional monitoring as may be necessary to
determine the nature and impact of the discharge.
6�1 Existing EVWD Emergency Response Plan
EVWD developed an Emergency Response Plan (ERP) in 2010 and is currently in the process
of revisions with an anticipated completion date of September 2020. A copy of the ERP
is located at the District’s headquarters. The ERP is intended to provide EVWD staff with
emergency response procedures should a disaster take place within or near the service
area. This document considers emergencies that could impact the sewer system including
seismic activity, flooding, debris accumulation, and vandalism. The objective of the ERP is
to understand potential hazards that may occur, steps to respond, and procedures restore
service to the community.
6�2 OERP
EVWD developed a specific sewer system Overflow Emergency Response Plan (OERP) in June
2014. The OERP complies with the current requirements of the WDR and include updated
response and notification procedures for SSOs. The OERP takes into consideration the
National Incident Management System (NIMS) and the Standardized Emergency Management
System (SEMS) format, reporting, and training. All District staff receives ICS, SIMS, and NIMS
training as part of the Emergency Preparedness Program. Standard reporting forms have also
been developed for use in the event of an emergency. The OERP has been updated in 2019
and is available for viewing at the District’s Headquarters.
21SEWER SYSTEM MANAGEMENT PLAN
FOG PROGRAM
SECTION 7
The WDR requires that EVWD evaluate the District’s service area to determine whether a
FOG (fats, oil and grease) control program is needed. If it is determined that a FOG program
is not needed, justification must be provided. If FOG needs to be addressed, then the District
must prepare and implement a FOG source control program to reduce the amount of these
substances discharged into the sanitary sewer system. This program must include the
following, as appropriate:
a. An implementation plan and schedule for a public education outreach program that
promotes proper disposal of FOG.
b. A plan and schedule for the disposal of FOG generated within the sanitary sewer
system service area. This may include a list of acceptable disposal facilities and/or
additional facilities needed to adequately dispose of FOG generated within a sanitary
sewer system service area.
c. The legal authority to prohibit discharges to the system and identify measures to
prevent SSOs and blockages caused by FOG.
d. Requirements to install grease removal devices (such as traps or interceptors), design
standards for the removal devices, maintenance requirements, Best Management
Practices requirements, record keeping and reporting requirements.
e. Authority to inspect grease producing facilities, enforcement authorities, and whether
the District has sufficient staff to inspect and enforce the FOG ordinance.
f. An identification of sanitary sewer system sections subject to FOG blockages and
establishment of a cleaning maintenance schedule for each section.
g. Development and implementation of source control measures for all sources of FOG
discharged to the sanitary sewer system for each section identified in (f) above.
7�1 Existing FOG Control Program
The City of San Bernardino Municipal Water Department, operators of the regional wastewater
treatment plant, administers the FOG control program for member agencies through a Joint
Powers Authority (JPA) agreement. The District’s service area is included within the City of San
Bernardino Ordinance MC-1010, which requires compliance with Federal and State wastewater
standards and provides the City and the District with the authority to inspect and enforce for
FOG violations.
In addition, EVWD and the City of San Bernardino have signed a Pretreatment Program
Administrative Agreement, which gives EVWD further authority to implement and enforce the
City’s pretreatment program. A copy of this agreement is kept at the District’s office and is
available for review.
7�2 Implementation of the FOG Control Program
EVWD will continue to work with the City of San Bernardino to implement and enforce
the FOG program. As part of their preventive operations and maintenance (O&M) of the
22SEWER SYSTEM MANAGEMENT PLAN
SECTION 7
sewer collection system, EVWD has developed and maintains a list of “Areas of Increased
Maintenance” and schedules cleanings weekly, monthly and quarterly. This type of preventive
maintenance ensures that no SSO occur in these specific areas. In addition to regularly
scheduled cleanings the District distributes informational pamphlets regarding proper disposal
of grease or fats and the consequences of inappropriate disposal. Preventative measures
also include regularly scheduled maintenance at the seven siphons located in the collection
system where District staff conducts weekly inspections and cleanings.
In addition, EVWD has implemented a program to perform regular visual and CCTV
inspections along with cleaning the sewer mains and manholes throughout the system. The
District maintains approximately 220 miles of pipe. In order to maximize the useful life of the
system, cleaning and inspection of mains is a priority included in the development of the
annual budget. The District’s goal is to CCTV 20% of the collection system each year so that
the entire system is inspected in a five-year period. Section 4, Operations and Maintenance
Program, of this SSMP provides more detailed information on the cleaning and CCTV
inspection program. The District retains the video inspection data for historical records dating
back to 2012.
23SEWER SYSTEM MANAGEMENT PLAN
SYSTEM EVALUATION AND CAPACITY
ASSURANCE PLAN (SECAP)
SECTION 8
The WDR requires owners and operators of sewer collection systems to have a System
Evaluation and Capacity Assurance Plan (SECAP). This component involves preparing and
implementing a Capital Improvement Program (CIP) that will provide hydraulic capacity of
key sewer system elements for dry weather peak flow conditions, as well as the appropriate
design storm or wet weather event. At a minimum, the SECAP must include:
• Steps to evaluate those portions of the sanitary sewer system, which are experiencing
or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation
must provide estimates of peak flows (including flows from SSOs that escape from
the system) associated with conditions similar to those causing overflow events,
estimates of the capacity of key system components, hydraulic deficiencies (including
components of the system with limiting capacity) and the major sources that contribute
to the peak flows associated with overflow events;
• Establishing a short- and long-term CIP to address identified hydraulic deficiencies
including prioritization, alternatives analysis, and schedules. The CIP may include
increases in pipe size, Inflow & Infiltration (I&I) reduction programs, increases and
redundancy in pumping capacity, and storage facilities.
8�1 Capacity Evaluation
The capacity of a sewer collection system should be regularly evaluated to ensure that
all areas of the system have sufficient capacity for existing and future flow conditions. It is
especially critical to evaluate capacity when adding new connections or developments to
the existing system. Several tools exist to aid in the assessment of sewer system capacity,
including flow monitoring, I&I study and hydraulic modeling.
8�1�1 Flow Monitoring
System capacity was evaluated using real-time flow monitoring data through transducers
placed at strategic locations throughout the sewer collection system. This data was
incorporated in the model used for the 2019 Sewer System Master Plan.
8�1�2 Hydraulic Modeling
Measured flow monitoring data along with evaluation of current City and County land use
plan information was used in developing a dry and wet weather hydraulic models for the 2019
Sewer System Master Plan. Wet weather storm events were analyzed to further develop and
evaluate the capacity within the existing trunk sewer lines and to help calibrate the model.
8�1�3 Sewer Master Planning
EVWD completed a comprehensive Sewer System Master Plan in 2019. This master plan
includes a capacity analysis and provided a capital improvement program that identifies
capacity related improvement projects. The Districts goal is to revise the plan every five (5)
24SEWER SYSTEM MANAGEMENT PLAN
SECTION 8
years to maintain an accurate capital improvement program and an updated model which can
be used to analyze future developments. This document is available for public review on the
District’s website.
8�1�4 Identification of Capacity Needs
The capacity assessment of the entire sewer collection system has been evaluated through
the development of EVWD’s Sewer System Master Plan. The capacity analysis used the
calibrated dry and wet weather wastewater collection system model to evaluate existing and
projected 2040 conditions. The District’s sewer collection system lines range from 6-inches
to 24-inches in diameter. There are 4,500 manholes and 213 miles of gravity sewer pipes that
were included in the hydraulic model which was used to develop the 2019 Sewer System
Master Plan.
The hydraulic model includes all pipes 10 inches in diameter and larger. Mains that are 6 or 8
inches were included only if considered hydraulically necessary or important to evaluate the
wastewater collection system.
The ratio of flow depth to pipe diameter (d/D ratio) was used to identify pipe capacity issues.
The District’s criteria is d/D = 0.50 (peak dry weather) for pipes equal to or less than 12 inches
in diameter and d/D = 0.75 (peak dry weather) for pipes greater than 12 inches in diameter and
d/D=1.0 (peak wet weather) for all gravity sewer pipelines.
8�1�5 Identification of Rehabilitation Needs
EVWD has developed and implemented a CCTV inspection program of the sewer system as
part of their Operation and Management (O&M) Program. Inspection of sewer mains follows
National Association of Sewer Services Companies’ (NASSCO) Pipeline Assessment and
Certification Program (PACP) standards. This program has allowed the District to identify and
verify some of the hydraulic deficiencies as identified in the model and also deficiencies
that exist in the system due to structural, operations, construction, or other miscellaneous
issues. This program has provided a standardized comprehensive data set that is used for the
prioritization, planning and renovation of wastewater collection improvement projects. The
CIP schedule will be determined according to the prioritization as determined by the PACP
grading system. Deficient pipes will be ranked, prioritized, and incorporated into the Capital
Improvement Plan.
8�2 Design Criteria
EVWD has a set of standards and criteria for the design and construction of sewer mains
within their system. These include:
• Standard Specifications for the Furnishing of Materials and the
Construction of Sanitary Sewers
• Standard Drawings for Sewer Systems
• Approved General Notes & Certificates
Table 8-1 shows the design criteria used by the District for sewer mains. It is important to note
that EVWD does not currently own or operate any lift stations or force mains and as a result,
have not developed specific design criteria for these types of facilities.
25SEWER SYSTEM MANAGEMENT PLAN
SECTION 8
8�3 Capital Improvement Program
The 2019 Sewer System Master Plan provided recommendations to address existing and
future hydraulic and capacity deficiencies found in the compilation of data and analysis of the
primary sewer conveyance system using a hydraulic model. This information is used in the
development of the District’s Five-Year Capital Improvement Program, which is revisited as part
of the annual budget development process. The 2019 Sewer System Master Plan contains a
more detailed discussion of the capacity evaluation recommendations. A copy of the plan is
located on the Districts website at www.eastvalley.org.
Recommended Master Plan Programs
The Sewer System Master Plan identified both short- and long-term capital improvement
needs. Short-Term Capital Improvements are projects that warrant immediate consideration.
Long-Term Capital Improvements are more complex and will require financial planning, along
with design development and implementation and project scheduling.
These recommendations will continue be updated as EVWD’s CCTV program progresses.
8�3�1 Short-Term CIPs
As part of the update of the Sewer System Master Plan, EVWD will develop a Short-Term CIP
to correct hydraulic deficient primary sewers in the existing system or to identify potential
deficiencies that may occur at these locations. The short-term CIP will identify the deficient
locations, costs associated with the improvement needs, and a timeline for implementation of
the projects. The deficient pipe(s) will be sized to accommodate system flows at build-out as
well as to correct existing deficiencies.
Table 8-1
Hydraulic Criteria for the Design of EVWD Sewer Collection System Lines
Element Value
Manning’s ‘n’ Factor 0.013 for all materials
Minimum Pipe Size (for gravity sewers) 8 inches
Maximum Allowable Flow Depth
Under peak design dry weather flow
conditions:
• d/D = 0.50 for pipes 12-inches in
diameter and smaller
• d/D = 0.75 for pipes larger than
12-inches in diameter
• The remaining capacity is assumed to
be available for wet weather flows.
Minimum Velocity/Slope Gravity lines: 2 ft/sec at peak dry weather
flow at build-out (2.5 ft/sec is preferred).
Maximum Velocity Gravity lines: 10 ft/sec (to minimize
potential for scouring)
26SEWER SYSTEM MANAGEMENT PLAN
SECTION 8
8�3�2 Long-Term CIPs
As part of the update of the Sewer System Master Plan, EVWD will develop a long-term CIP to
correct hydraulic deficient sewers using a phasing system that allows the District to evaluate
the improvements to accommodate system flows for build-out conditions. The long-term
CIP will identify the deficient locations, costs associated with the improvement needs, and a
timeline for implementation of the projects.
8�4 CIP Schedule
As stated above, the short-term and long-term CIPs will include a timeline for implementation
of projects. It is important to note that CIPs will be adjusted as the District gathers additional
information about the system through the CCTV program and as the Sewer System Master
Plan is updated. The CIP schedule is included in the annual budget document and is available
for review on the District’s website.
27SEWER SYSTEM MANAGEMENT PLAN
MONITORING, MEASUREMENT, AND
PROGRAM MODIFICATIONS
SECTION 9
One of the critical components of a comprehensive SSMP program is the development and
tracking of performance indicators. Performance indicators describe the collection system
and related maintenance activities based on measurable objectives. These indicators provide
information that can be used to:
• Evaluate the effectiveness of operations and maintenance activities (i.e., cleaning,
jetting, CCTV inspections, flow of service calls, and reports), programs, and budgets
• Identify performance trends
• Demonstrate compliance with the SSMP
• Modify planning and operational practices to maximize system performance during
audits
This section contains recommendations for performance indicators specific to EVWD that will
help monitor the progress and effectiveness of its SSMP program. EVWD’s initial status or
rating with respect to the recommended performance indicators is presented based on system
and performance data provided by EVWD.
9�1 Benchmarking Data
Although it is important to tailor performance indicators to the unique characteristics
of a specific system, it is also useful to develop indicators that can be used to compare
performance with other collection systems. This comparison can be accomplished through
benchmarking.
The usefulness of a benchmarking analysis can be maximized by gathering data from systems
with similar characteristics. Sometimes it is difficult to identify and collect the necessary
information from agencies owning and operating similar sewer collection systems. This
is because many utilities either have not kept track of the information, or are reluctant or
unwilling to release sensitive information related to the performance of their wastewater
collection systems.
For these reasons, the benchmarking analysis in this SSMP utilizes two recent national reports
that address benchmarking values for wastewater collection systems. Although these reports
consider wastewater collection systems with wide ranging characteristics, the comparisons
still provide useful insight as to how EVWD’s wastewater collection system performs compared
to that of other municipalities. This report uses the following two reports:
• “Benchmarking Performance Indicators for Water and Wastewater Utilities:
Survey Data and Analyses Report. American Water Works Association, 2005.”
• “Optimization of Collection System Maintenance Frequencies and System
Performance. American Society of Civil Engineers, 1999.”
The following sections contain a brief description of the indicators investigated in each report.
28SEWER SYSTEM MANAGEMENT PLAN
SECTION 9
9�1�1 American Water Works Association (AWWA) Report
The AWWA Report developed performance indicators for both water and wastewater utilities.
The survey sample size for the wastewater performance indicators ranged in size from 78 to
121 and included utilities of varying size from across the country. The results were reported
by region (West, South, Midwest, and Northeast) as well as by service population (>500,000;
100,001-500,000; 50,001-100,000; 10,000-50,000; <10,000). The following performance
indicators related to wastewater collection systems were benchmarked in the study:
• Sewer Overflow Rate - number of sanitary sewer overflows per year per mile of sewer
• Collection System Integrity - number of pipe failures per year per mile of sewer
• O&M Cost per Account
• Planned Maintenance Ratio - ratio of planned maintenance to unplanned maintenance
9�1�2 American Society of Civil Engineers (ASCE) Report
The ASCE Report focused specifically on wastewater collection systems. In addition to
benchmarking performance indicators, the report also investigated maintenance practices and
frequencies and attempted to correlate maintenance activities with system performance.
A total of 42 agencies from throughout the country provided data that was used in the report.
Table 9-1 summarizes the characteristics of the collection systems analyzed in the study. The
characteristics of EVWD’s wastewater collection system are also presented for comparison.
Some of the performance indicators and maintenance practices benchmarked in the ASCE
Report include:
• Miles of Sewer Cleaned per Year
• Mainline Stoppages Cleared per Year
• Percent of System Inspected by Video per Year
Table 9-1
ASCE Report and EVWD Collection System Characteristics
Description Average from ASCE Report EVWD
Population Served 619,771 102,508
Miles of Sewer 1,660 213
Average Annual Daily Flow (MGD)82.0 6.5
Number of Lift Stations 47 0
Industrial-Commercial Percentage 20.2%5.9%
29SEWER SYSTEM MANAGEMENT PLAN
SECTION 9
• Sanitary Sewer Overflows per Year per Mile of Sewer
• Pipe Failures per Year per Mile of Sewer
• Customer Complaints per Year
9�2 System Specific Performance Indicators
Although the studies mentioned above provide useful guidance, the availability of information
on wastewater collection systems and sanitary sewer overflows (SSOs) is system specific and
performance indicators are difficult to develop purely from a national perspective. Therefore,
performance indicators were developed that recognize the size, complexity, and unique
characteristics of EVWD’s wastewater collection system.
Several indicators can be used to measure both the performance of the wastewater collection
system and the efficiency, productivity, and adequacy of SSMP programs. The selection
of indicators for a specific system depends on a variety of factors including regulatory
requirements, EVWD’s operational and performance goals, and availability of data and
resources. In general, indicators that describe a wastewater collection system can be grouped
into the following categories:
The following sections describe the recommended performance indicators for EVWD’s
wastewater collection system. EVWD’s baseline status for the indicators is also described
when sufficient data is available. Benchmarking results from the AWWA Report and ASCE
Report studies are presented for applicable indicators for comparison. A summary of the
recommended indicators and EVWD’s current or baseline status has also been provided in
Section 9.8.
9�3 Demographic Indicators
Demographic indicators are used to describe the size, complexity, and growth of the collection
system. This type of information is especially critical for EVWD because of continued growth
and development in and around the service area. Detailed system information data will allow
EVWD to optimize planning activities and maximize service.
9�3�1 Service Area Population
This indicator tracks the total number of people receiving wastewater collection services from
EVWD and can be used to track and forecast the demand for wastewater collection services.
EVWD’s current service population is estimated to be 102,508 with a projected increase to
150,700 by the year 2040.
• Demographic Indicators
• Budget Performance Indicators
• System Performance Indicators
• Staff and Equipment Performance
Indicators
30SEWER SYSTEM MANAGEMENT PLAN
SECTION 9
9�3�2 Number of Customer Accounts
Similar to service area population, the number of customer accounts will provide important
information about the size of the wastewater collection system. As of June 2019, EVWD
had 19,125 single family residential accounts, 468 multi-family residential accounts (4 or
more dwelling units) and 612 commercial/ industrial accounts, for a total of 20,205 customer
accounts.
9�3�3 New Connections per Year
This indicator provides a direct measure of system growth by measuring how many new
customers are being added to the system. For the 2018/2019 fiscal year, EVWD reported 136
new connections. New developments are planned in the service area that could result in a
significant increase in wastewater collection system connections.
9�3�4 Length of Sewers
This indicator provides information on the size of the collection system. Over the past 20
years EVWD has installed approximately 100 miles of sanitary sewer. As of July 2019, EVWD
has maintenance responsibility for 213 miles of sanitary sewer. It is estimated that at complete
build-out the system will have approximately 280 miles of sanitary sewer.
9�3�5 Average Age of System
The age of the EVWD’s wastewater collection system varies widely. Some sections are over
50-years old, while other areas have sewers that have been installed in past fifteen years.
Table 9-2 below presents the length of sewer constructed in EVWD’s service area in 5-year
increments during the last 50 years. Using this data, the average age of the wastewater
collection system is approximately 38 years.
Table 9-2
EVWD Wastewater Collection System Age
Years Miles of Sewer Installed Percentage of System Average Age
1957-1959 66 Miles 31 +/- 55 years
1960-1980 70 Miles 32 +/- 44 years
1981-2016 77 Miles 37 +/- 16 years
Total 213 Miles 100 38
31SEWER SYSTEM MANAGEMENT PLAN
SECTION 9
9�4 Budget Performance Indicators
Budget indicators are used to monitor and track the level of funding allocated and expended
on operation and maintenance of the wastewater collection system. The Capacity,
Management, Operations and Maintenance (CMOM) program and SSMP program require that
collection system owners or operators demonstrate that the allocation of budget resources
is adequate to deliver an acceptable level of service to customers. Budget indicators can be
used to help demonstrate compliance with this requirement.
9�4�1 Annual Collection System Budget per Account
This indicator is defined as the total annual budget allocated to the wastewater collection
system divided by the number of customer accounts. EVWD budgeted $3,172,000 to its Sewer
Operation and Maintenance Fund for fiscal year 2018/19. EVWD also budgets money for sewer
capital projects, but these dollars are excluded from this calculation.
Given 20,205 customer accounts (see Section 9.3.2), EVWD currently budgets approximately
$157 per customer account for wastewater collection system operations and maintenance.
The AWWA Report contains the performance indicator “O&M Cost per Account” defined as the
total O&M cost per customer account. Customer accounts included all customer classes that
were billed for some or all of the reporting period.
The O&M cost per account performance indicator is defined as follows:
O&M cost per account = total O&M costs (less depreciation)/total number of active
customer accounts
The AWWA Report definition matches the definition stated in Section 9.4.1, so the benchmark
analysis provides a useful comparison. Table 9-3 below summarizes the comparison between
the AWWA Report results and EVWD’s results.
Table 9-3
AWWA Report Benchmark Results for O&M per Account
25th
Percentile Median 75th
Percentile
Sample
Size
EVWD
(2019)
Region
West $168 $239 $489 40 $157
Sout $168 $267 $350 53 n/a
Midwest $159 $266 $425 18 n/a
Northeast $165 $282 $303 6 n/a
Size
> 500,000 $176 $275 $350 22 n/a
100,001 -
500,000 $157 $232 $347 41 $157
50,001 -
100,000 $186 $283 $464 20 n/a
10,000 -
50,000 $181 $274 $464 29 n/a
< 10,000 $206 $298 $445 8 n/a
All Participants $168 $272 $378 121 $157
Source: Benchmarking Performance Indicators for Water and Wastewater Utilities: Survey Data and Analysis Report. American
Water Works Association 2005.
32SEWER SYSTEM MANAGEMENT PLAN
SECTION 9
Table 9-3 indicates that EVWD is currently budgeting approximately 6.5% less than average
on collection system operations and maintenance than the utilities surveyed for the AWWA
Report. Among agencies or municipalities of similar size, EVWD is spending is consistent with
the average collection system O&M.
9�4�2 Percentage of Budget for Collection System Rehabilitation
This indicator will be used to track EVWD’s commitment to sewer system rehabilitation. It
should be calculated as the total budget for collection system rehabilitation and replacement
divided by the total collection system budget.
Budgetary data provided by EVWD indicates that approximately $605,000 was budgeted for
the Sewer Replacement Fund for Fiscal Year 2018-2019. Given a total budget of $37,848,000
(see Section 9.4.1), EVWD currently budgets approximately 1.60% of its total budget to
collection system replacement and rehabilitation.
It should be noted that EVWD has developed a Capital Improvement Plan (CIP) based on video
inspection activities as well as the Sewer System Master Plan evaluation. Capital improvement
projects are noted in the annual budget as a separate expense from the operations and
maintenance budget.
9�5 Staff and Equipment Performance Indicators
Staff and Equipment indicators describe the staffing and equipment resources available to
properly operate and maintain the wastewater collection system. Although the level of staffing
and required equipment is unique to individual collection systems, it is still helpful to develop
and track these indicators for analysis and comparison.
9�5�1 Population per Collection System Employee
This indicator provides information on the level of staffing to complete necessary O&M
activities. In order to complete this calculation, it is necessary to define who will be considered
a collection system employee. There are currently 67 full time equivalent (FTE) employees in
EVWD dedicated to management, operations, and maintenance of the wastewater collection
system. Therefore, with 67 FTE employees and a service population of approximately 102,508
people, EVWD currently has approximately 1,530 people per collection system employee.
9�5�2 Length of Sewer per Collection System Employee
This indicator provides information based on the length of sewer. EVWD is currently
responsible for 213 miles of sewer. Assuming 67 collection system employees, EVWD has
approximately 3.2 miles of sewer per employee.
9�6 System Performance Indicators
Performance indicators are used to determine how well EVWD’s sewer maintenance program
meets goals related to level of service, asset management, and environmental protection.
33SEWER SYSTEM MANAGEMENT PLAN
SECTION 9
9�6�1 Sanitary Sewer Overflows per Year per Length of Sewer
EVWD tracks and reports SSOs of sufficient volume to the Regional Water Quality Control
Board. However, all SSOs of any volume are recorded to develop a complete data set for this
performance indicator. EVWD reported zero (0) SSOs during the past five years, which is equal
to an average of 0.0 SSOs per year per mile of sewer.
To accurately track SSOs, it is important to adopt a specific definition of what will be
considered an SSO event. For this SSMP and SSO be defined as an overflow, spill, release,
or diversion of wastewater from a sanitary sewer system including overflows or releases
of wastewater that reach waters of the United States; overflows or releases of wastewater
that do not reach waters of the United States; and wastewater backups into buildings that
are caused by blockages or flow conditions in a sanitary sewer other than a building lateral.
Wastewater backups into buildings caused by a blockage or other malfunction of a building
lateral that is privately owned are not considered an SSO by EVWD.
Both AWWA Report and ASCE Report studies provide benchmarking data on sanitary sewer
overflows. In the AWWA Report an SSO was defined as the total number of sewer overflows
during the reporting period per mile of pipe in the collection system. A sewer overflow was
defined as a discharge from a sewer through an access whole, clean-out, pumping facility,
customer floor drain, or the drain in a fixture, if that discharge was related to limitations or
problems with collection or treatment system components under the control of the utility.
Overflows caused by limitations or problems within customer-controlled piping and facilities
were specifically excluded from the definition. The AWWA Report sewer overflow rate is
defined as follows:
Sewer overflow rate = 100 x total number of sewer overflows during the reporting period/total
miles of pipe in the sewage collection system
Given Zero (0) SSOs during the last five years, Table 9-4 summarizes the AWWA Report
Benchmark results.
Table 9-4
AWWA Report Benchmark Results for Sewer Overflow Rate
25th
Percentile Median 75th
Percentile
Sample
Size
EVWD
(2019)
Region
West 1.44 2.74 6.46 39 0.0
Sout 2.45 5.66 10.52 48 n/a
Midwest 1 2.76 9.41 16 n/a
Northeast 4.43 7.61 17.48 5 n/a
Size
> 500,000 1.71 5.47 9.67 23 n/a
100,001 -
500,000 1.36 3.5 7.35 41 0.0
50,001 -
100,000 1.68 2.26 8.96 19 n/a
10,000 -
50,000 2.47 7.29 15.04 23 n/a
< 10,000 n/a n/a n/a n/a n/a
All Participants 1.8 4.3 9.5 110 0.0
Source: Benchmarking Performance Indicators for Water and Wastewater Utilities: Survey Data and Analyses Report. American
Water Works Association. 2005
34SEWER SYSTEM MANAGEMENT PLAN
SECTION 9
The ASCE Report study defined a sanitary sewer overflow as a discharge of wastewater from
the collection system with the potential to enter surface water courses occurring either in the
collection system or in the headworks of the wastewater treatment plant.
Table 9-5 below compares the results of the ASCE Report study with EVWD’s performance in
the past 5 years.
The results presented in both Table 9-4 and Table 9-5 indicate that EVWD has experienced a
lower than average occurrence of SSOs.
9�6�2 Mainline Blockages per Year per Length of Sewer
A mainline blockage is defined as a significant flow restriction in a mainline sewer under
EVWD’s control. Blockages can have many sources including:
• Pipe Collapse
• Root Intrusion
• Vandalism
• Fats, Oils, and Grease
• Construction Debris
Although blockages frequently lead to SSOs, a release of wastewater does not have to occur
for an event to be considered a blockage. EVWD recorded four (4) mainline blockages since
January 2009. This indicates an average of 0.8 mainline blockages per five (5) year period and
0.004 mainline blockages per five (5) year period per mile of sewer. This value is significantly
lower than national and regional averages and it is recommended that an additional year of
data be collected to validate the data sample used for this performance measure.
Mainline Blockages per Year per Length of Sewer Benchmark
Table 9-7 summarizes the ASCE Report results of average mainline blockages cleared per year
per length of sewer by region and collection system size. EVWD’s average of 0.004 blockages
cleared per year per length of sewer is significantly lower than the national and regional
averages.
Table 9-5
ASCE Report Benchmark Results for Sanitary Sewer Overflows
ASCE Report Sample Size 25
ASCE Report Standard Deviation 0.048
ASCE Report Range 0.002-0.17
ASCE Report Mean 0.045
EVWD Mean (2019) 0.0
Source: Optimization of Collection System Maintenance Frequencies and System Performance. American Society of Civil
Engineers 1999.
35SEWER SYSTEM MANAGEMENT PLAN
SECTION 9
9�6�3 Pipe Failures per Year per Length of Sewer
This performance indicator is used to measure and track the structural integrity of the
wastewater collection system. For simplicity, it is recommended that pipe failure be defined
as total or partial pipe collapse (loss of 50% of pipe area or 25% of pipe wall around any
circumference). Pipe failures per length of sewer can be determined by dividing the total
number of pipe failures per year, based on the definition stated above, by the total miles of
sewer pipe in the system.
EVWD is aware of one pipe collapse during the last year identified during EVWD’s video
inspection program, which results in 0.005 pipe failures per mile of sewer. As EVWD continues
its proactive approach to assess the condition of the wastewater collection system, this
number could increase.
Failures per Year per Length of Sewer Benchmark
Benchmarks of collection system integrity are included in both the AWWA Report and ASCE
Report. The ASCE Report defined pipe failure per year per mile of pipe using the same
definition presented above. Table 9-8 summarizes the results from the ASCE Report.
Table 9-7
ASCE Results of Average Mainline Stoppages Cleared
Sample Size Mainline Stoppages
Cleared/mile/year
EVWD
(2014/2019)
Region
Central 18 0.29 n/a
Northeast 3 0.20 n/a
Northwest 4 0.11 n/a
Southeast 4 0.36 n/a
Southwest 9 0.13 0.004
Size
Large 13 0.20 n/a
Medium 19 0.29 0.004
Small 6 0.13 n/a
Overall 38 0.23 0.004
Source: Optimization of Collection System Maintenance Frequencies and System Performance. American Society of Civil
Engineers. 1999.
36SEWER SYSTEM MANAGEMENT PLAN
SECTION 9
The AWWA Report study defined collection system integrity as the total number of collection
system failures during the year per mile of collection system piping. A failure was defined as
a loss of capacity that resulted from a flow restriction in gravity or pressurized sewer systems.
Flow restrictions could be caused by deposition of foreign materials; structural failure of
pipes, appurtenances, or access holes; deterioration of collection system materials; and
root intrusion. The definition excluded any failure directly caused by the action of a person
authorized by the utility, such as failure caused by incidental damage during construction/
repair or an incorrectly marked location. The AWWA Report collection system integrity failure
rate is defined as follows:
Collection system integrity failure rate = 100 x total number of collection system failures during
the year/total miles of collection system piping
Table 9-9 presents the results of the AWWA Report collection system integrity failure rate
results along with EVWD’s results for comparison.
Table 9-8
ASCE Report Results for Pipe Failures
ASCE Report Sample Size 29
ASCE Report Standard Deviation 0.059
ASCE Report Range 0.025
ASCE Report Mean 0.041
EVWD Mean (2019) 0.005
Source: Optimization of Collection System Maintenance Frequencies and System Performance. American Society of Civil
Engineers. 1999.
Source: Benchmarking Performance Indicators for Water and Wastewater Utilities: Survey Data and Analyses Report. American
Water Works Association, 2005.
Table 9-9
AWWA Report Benchmark Results for Collection System Integrity Failure
25th
Percentile Median 75th
Percentile
Sample
Size
EVWD
(2019)
Region
West 1.7 5.6 1.2 36 0.5
Sout 7.3 20 54.3 49 n/a
Midwest 4 8.2 33 18 n/a
Northeast 4.43 7.61 17.48 5 n/a
Size
> 500,000 4.6 15.8 26.3 22 n/a
100,001 -
500,000 5 9.3 24.5 40 0.5
50,001 -
100,000 2.1 8 17.6 19 n/a
10,000 -
50,000 3.9 7.2 36.8 23 n/a
< 10,000 4.4 10.5 17.6 5 n/a
All Participants 3.6 9.4 26.1 109 0.5
37SEWER SYSTEM MANAGEMENT PLAN
SECTION 9
9�6�4 Flow Monitoring Events per Year
Flow monitoring can be used to measure the quantity of wastewater flowing through the
collection system. The frequency and extent of flow monitoring can be a useful indication
of how proactive EVWD is in anticipating and preventing capacity issues. Currently, EVWD
conducts flow monitoring events on main trunk lines servicing the area and on lines that may
be identified as priority locations. The District has contracted for flow monitoring equipment
or contract for flow monitoring data acquisition and management services beginning in 2014
through 2019 in order to gather additional flow monitoring information. Data collected from the
flow monitoring program has been used to develop, calibrate, and validate a hydraulic model
for the collection system.
9�6�5 Percentage of Sewers Inspected by Video per Year
EVWD recognizes the importance of proactive condition assessment to ensure the continued
functioning of its wastewater collection system. This performance indicator can be defined
as the length of sewers inspected by video per year divided by the total length of sewers.
Between FY 2014-15 and FY 2018-19, EVWD inspected 1,182,000 linear-feet of pipe (100% of
the system). 2014 was the first year of the second round of videoing the entire system. The
District reached its goal was to CCTV inspect 20% of the system every year and be complete
with the entire system in FY 2018-19. FY 2019-20 has begun the next five-year cycle of CCTV
inspections.
Percentage of Sewers Inspected by Video per Year Benchmark
The ASCE Report study provides benchmark data for the video inspection of sewer pipes.
Table 9-10 summarizes these results along with EVWD’s performance.
Table 9-10
ASCE Report of Video Inspection Frequency
Sample Size ASCE Video Inspection
(% of system per year)
EVWD Video Inspection
(% of system per year)
Region
Central 19 6%n/a
Northeast 3 8%n/a
Northwest 4 7%n/a
Southeast 4 9%n/a
Southwest 9 10%20%
Size
Large 13 7%n/a
Medium 19 6%20%
Small 6 11%n/a
Overall 38 7%20%
Source: Optimization of Collection System Maintenance Frequencies and System Performance. American Society of Civil
Engineers, 1999.
38SEWER SYSTEM MANAGEMENT PLAN
SECTION 9
The comparison presented in Table 9-10 demonstrates EVWD’s aggressive and proactive
commitment to monitor the condition of its wastewater collection system.
9�6�6 Percentage of Sewers Cleaned per Year
This indicator provides information on EVWD’s preventive maintenance program, which
prioritizes cleaning areas of the system with fats, oils, grease, and root problems. EVWD
reports that the current rate of mainline cleaning is up to 4,500 linear-feet per day. Assuming
four-days per week of cleaning at this rate, approximately 85% of the system should be
cleaned each year.
The ASCE Report study provides benchmark information related to sewer system cleaning.
Table 9-11 presents the average percentage of the collection system cleaned by region and
system size. EVWD’s average of 80% of sewers cleaned per year is greater than the national
and regional averages.
9�6�7 Percentage of Sewers Lined per Year
As mentioned previously, EVWD has in the past used cured-in-place plastic lining to
rehabilitate areas of the system that were found to be deteriorating. This indicator tracks the
percentage of the system that has been lined during this program. Since January 2014, EVWD
has lined 2,615 linear feet of sewer main resulting in a system percentage of 0.23%, in the past
5 years. As EVWD’s CCTV inspection program progresses, they will identify lines in need of
rehabilitation and a formal program will be developed.
Table 9-11
ASCE Report of Average Sewer Cleaning
Sample Size Sewer Cleaning
(% of system per year)
EVWD Sewer Cleaning
(% of system per year)
Region
Central 20 22%n/a
Northeast 2 9%n/a
Northwest 4 61%n/a
Southeast 4 29%n/a
Southwest 11 38%80%
Size
Large 16 27%n/a
Medium 20 30%80%
Small 5 40%n/a
Overall 41 30%80%
Source: Optimization of Collection System Maintenance Frequencies and System Performance. American Society of Civil
Engineers, 1999.
39SEWER SYSTEM MANAGEMENT PLAN
SECTION 9
9�6�8 Planned Maintenance Ratio
This performance indicator measures the relative time or money spent on planned
maintenance (preventive and predictive) versus unplanned maintenance (corrective and
emergency). As mentioned previously, planned maintenance is generally more cost-effective,
provides a higher level of service for customers, and results in better regulatory compliance.
The planned maintenance ratio can be defined by dividing the hours or cost spent on planned
maintenance by the total cost or hours on all maintenance. EVWD currently categorizes
maintenance activities as planned or unplanned through the CMMS.
Planned Maintenance Ratio Benchmark
The AWWA Report study contains benchmark data for the planned maintenance ratio by both
cost and time. The planned maintenance ratio by cost is defined as follows:
Planned maintenance ratio (cost) = 100 x cost of planned maintenance I (cost of planned
maintenance + cost of corrective maintenance)
Table 9-12 presents the results of the AWWA Report benchmarking survey for planned
maintenance ratio by hours.
9�7 Summary of Current Status
Table 9-13 summarizes initial values for the indicators described in the previous sections
based on data provided by EVWD. The development and tracking of performance indicators
is an ongoing process that requires frequent data updating and analysis. As EVWD continues
to improve its program, additional data should become available to provide more in-depth
analysis of performance and trends.
Table 9-12
AWWA Report Benchmark Results for Planned Maintenance Ratio (cost)
25th
Percentile Median 75th
Percentile
Sample
Size
Region
West 47.2 66.6 77.7 33
Sout 36 55.9 81.2 36
Midwest 32.9 55.7 77.5 16
Northeast n/a n/a n/a 4
Size
> 500,000 30.7 47.2 60 17
100,001 -
500,000 45.5 58 81.2 32
50,001 -
100,000 25 56.4 76.5 17
10,000 -
50,000 50 74.9 88.5 20
< 10,000 34.5 74.4 75 5
All Participants 36 58 80.4 98
Source: Optimization of Collection System Maintenance Frequencies and System Performance. American Society of Civil
Engineers, 1999.
40SEWER SYSTEM MANAGEMENT PLAN
SECTION 9
9�8 Benchmarking Conclusions
This section proposed a set of performance indicators specific to the wastewater collection
system in EVWD’s service area that can be used to monitor the system’s performance and
effectiveness. The baseline values of the performance indicators were established based
on available data provided from EVWD. The performance of EVWD’s wastewater collection
system was also compared to other collection systems throughout the region and country
using two recent national wastewater collection system performance reports.
The results from benchmarking against these reports generally indicate that EVWD’s
wastewater collection system is performing well above average. Using the proposed
performance indicators, EVWD will be able to track the performance of the collection system
as time goes on. Using this information, EVWD will be able to enhance its planning and
operational practices in order to maximize the performance of the system and continue to
meet current and future regulatory requirements.
Table 9-13
EVWD Wastewater Collection System Initial Values for Performance Indicators
Indicator Description Value
Service Area Population 102,508 people
Number of Customer Accounts 22,656
New Connections per Year Varies
Length of Sewer Mains 213 miles
Average Age of System 38 years
Number of Lift Stations No lift stations
Annual Collection System Budget per Account $8.83
Percentage of Budget for Collection System Rehabilita-
tion 0.65%
Population per Collection System Employee 1,462 people/employee
Miles of Sewer Main per Collection System Employee 3.1 miles/employee
AWWA REPORT Sewer Overflow Rate 2.0
ASCE Sanitary Sewer Overflows 0.0
Mainline Blockages per Year per Length of Sewer 0.004
Pipe Failures per Year per Length of Sewer 0.005
Flow Monitoring Events per Year 1
Percentage of Sewers Inspected by Video per Year 20%
Percentage of Sewers Cleaned per Year 80%
41SEWER SYSTEM MANAGEMENT PLAN
SECTION 9
Recommendations for EVWD’s SSMP program enhancements, as they relate to the Monitoring,
Measurement, and Program Modifications, include the following:
• Conduct audits of EVWD’s SSMP program using data collected during the preparation
of the annual updates to the Performance Indicator and Benchmarking Analysis. At
a minimum, these audits should occur every year and a report should be prepared
and kept on file. This audit should focus on evaluating the effectiveness of the SSMP
Program and its compliance with the proposed regulatory requirements. The report
should also include a discussion of potential deficiencies and steps to correct them.
• During the internal audits required every year, prepare an internal technical
memorandum that updates the Monitoring, Measurement, and Program Modifications
provided within this report. Monitor the implementation and, where appropriate,
measure the effectiveness of each performance measure of the SSMP program.
Periodically update program elements and performance measures, as appropriate,
based on monitoring or performance evaluations.
• Continue to improve long term data collection efforts to enhance the quality and
integrity of the data sample used for the annual Monitoring, Measurement, and
Program Modifications. Develop a database for tracking long term performance
measure data and benchmarking data.
42
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45SEWER SYSTEM MANAGEMENT PLAN
SSMP PROGRAM AUDITS
SECTION 10
Attachment 1
EAST VALLEY WATER DISTRICT
Sewer System Management Plan (SSMP)
2019 Annual Audit Report
The purpose of the Annual SSMP Audit is to evaluate the effectiveness of the EVWD’s SSMP
and to identify deficiencies, if any, and steps to correct them.
Directions: Please check YES or NO for each question. If NO is answered for any question,
describe the updates/changes needed and the timeline to complete those changes in the
“Description of Scheduled Updates/Changes to the SSMP” section on Page 5 of this form.
YES NO
Element 1 - Goals
A.Are the goals stated in the SSMP still appropriate and accurate?X
Element 2 - Organization
A.Is the EVWD Key Staff Telephone List current?X
B.Is the Sanitary Sewer Overflow Responder Telephone List current?X
C.Is Figure 1 of the SSMP, entitled “EVWD Organization Chart,” current?X
D.Are the job descriptions an accurate portrayal of staff
responsibilities?X
E.Is Table 2 of the SSMP, titled “Chain of Communication for Reporting
and Responding to SSOs,” accurate and up-to-date?X
Element 3 - Legal Authority
Does the SSMP contain excerpts from the current Code(s) documenting the District’s legal
authority to:
A.Prevent illicit discharges?X
B.Require proper design and construction of sewers and connections?X
C.Ensure access for maintenance, inspection, or repairs for portions of
the lateral owned or maintained by the City?X
D.Limit discharges of fats, oil and grease?X
E.Enforce any violation of its sewer ordinances?X
Element 4 - Operations and Maintenance
Collection System Maps
A.Does the SSMP reference the current process and procedures for
maintaining EVWD’s wastewater collection system maps?X
46SEWER SYSTEM MANAGEMENT PLAN
SECTION 10
B.Are the EVWD’s wastewater collection system maps complete,
current, and sufficiently detailed?X
Resources and Budget
C.
Does EVWD allocate sufficient funds for the effective operation,
maintenance and repair of the wastewater collection system and is
the current budget structure documented in the SSMP?
X
Prioritized Preventive Maintenance
D.Does the SSMP describe current preventive maintenance activities
and the system for prioritizing the cleaning of sewer lines?X
E.
Based upon information in the Annual SSO Report, are EVWD’s
preventive maintenance activities sufficient and effective in
minimizing SSOs and blockages?
X
Scheduled Inspections and Condition Assessments
F.
Is there an ongoing condition assessment program sufficient
to develop a capital improvement plan addressing the proper
management and protection of infrastructure assets? Are the current
components of this program documented in the SSMP?
X
Contingency Equipment and Replacement Inventory
G.
Does the SSMP list the major equipment currently used in the
operation and maintenance of the collection system and document
the procedures of inventory management?
X
H.Are contingency equipment and replacement parts sufficient to
respond to emergencies and properly conduct regular maintenance?X
Training
I.Is the training calendar current?X
J.Does the SSMP document current training expectations and
programs within EVWD’s sewer division?X
Outreach to Plumbers and Building Contractors
K.Does the SSMP document current outreach efforts to plumbers and
building contractors?X
Element 5 - Design and Performance Standards
A.
Does the SSMP contain current design and construction standards
for the installation of new sanitary sewer systems, manholes and
other appurtenances and for the rehabilitation and repair of existing
sanitary sewer systems?
X
B.
Does the SSMP document current procedures and standards for
inspecting and testing the installation of new sewers, manholes, and
other appurtenances and the rehabilitation and repair of existing
sewer lines?
X
47SEWER SYSTEM MANAGEMENT PLAN
SECTION 10
Element 6 - Overflow and Emergency Response Plan
A.
Does EVWD’s Sanitary Sewer Overflow and Backup Response Plan
establish procedures for the emergency response, notification, and
reporting of sanitary sewer overflows (SSOs)?
X
B.
Are Wastewater Division staff and contractor personnel appropriately
trained on the procedures of the Sanitary Sewer Overflow and
Backup Response Plan?
X
C.
Considering performance indicator data, is the Sanitary Sewer
Overflow and Backup Response Plan effective in handling SSOs in
order to safeguard public health and the environment?
X
Element 7 - Fats, Oils, and Grease (FOG) Control Program
A.Do the Fats, Oils, and Grease (FOG) Control Program include efforts
to educate the public on the proper handling and disposal of FOG?X
B.
Does EVWD’s FOG Control Program identify sections of the
collection system subject to FOG blockages, establish a cleaning
schedule and address source control measures to minimize these
blockages?
X
C.
Are requirements for grease removal devices, best management
practices (BMP), record keeping and reporting established in EVWD’s
FOG Control Program?
X
D.Does EVWD have sufficient legal authority to implement and enforce
the FOG Control Program?X
E.Is the current FOG program effective in minimizing blockages of
sewer lines resulting from discharges of FOG to the system?X
Element 8 - System Evaluation and Capacity Assurance Plan
A.
Does EVWD’s Sanitary Sewer Master Plan evaluate hydraulic
deficiencies in the system, establish sufficient design criteria and
recommend both short and long term capacity enhancement and
improvement projects?
X
B.
Does EVWD’s Capital Improvement Plan (CIP) establish a schedule
of approximate completion dates for both short and long-term
improvements and is the schedule reviewed and updated to reflect
current budgetary capabilities and activity accomplishment?
X
Element 9 - Monitoring, Measurement, and Program Modifications
A.Does the SSMP accurately portray the methods of tracking and
reporting selected performance indicators?X
B.Is EVWD able to sufficiently evaluate the effectiveness of SSMP
elements based on relevant information?X
48SEWER SYSTEM MANAGEMENT PLAN
SECTION 10
Element 10 - SSMP Audits
A.
Will the SSMP Audit be submitted with the SSO Annual Report to the
Regional Water Board by March 15th of the year following the end of
the calendar year being audited?
X
Element 11 - Communication Program
A.
Does EVWD effectively communicate with the public and other
agencies about the development and implementation of the SSMP
and continue to address any feedback?
X
Description of Scheduled Updates/Changes to the SSMP
Directions: For each NO answer, please describe the planned revision and indicate the date
the revision will be completed. Reference the SSMP element and question number with each
explanation.
Audit results:
Element 4 K
SSMP does not document current outreach efforts to plumbers and building contractors, and
do not intend to develop a program. The City of San Bernardino Municipal Water Department
is responsible for all business coordination for the FOG Program.
49SEWER SYSTEM MANAGEMENT PLAN
COMMUNICATION PROGRAM
SECTION 11
The WDR requires that EVWD communicate on a regular basis with the public on the
development, implementation, and performance of its SSMP. The communication program
must provide the public with an opportunity to participate in the SSMP program development
and implementation. The communication program must include outreach with systems that are
tributary and/or satellite sewer systems.
EVWD communicates on a regular basis with the public regarding its system, including
ratepayers, residents, Patton State Hospital and the San Manuel Band of Mission Indians.
Outreach material is both reactive and proactive based on engagement needs. In order to
allow for transparent activities and convenient information the District has a website (Figure
11-1) that is accessible by the public at www.eastvalley.org. User-friendly content includes
current projects and programs, key documents, and contact information in addition to other
relevant information. The District has the ability to post emergency updates and alerts should
the need arise.
District information is shared through print materials, bill inserts, social media posts,
special event participation, and educational programs. Emergency communication needs
could include the methods listed above, in addition to door tags, face-to-face interactions,
emergency phone notifications, and mailed correspondence. Only designated staff within the
Public Affairs Department or the General Manager are authorized to speak to the media on
behalf of the District.
Figure 11-1- Sample EVWD Website Page
As required by the WDR, the SSMP will undergo review and revisions through internal audits
every two years. The results of these audits will be available to the public for review on the
District’s website.
50SEWER SYSTEM MANAGEMENT PLAN
SECTION 11
11�1 Additional Resource
The District is a co-founding member of the Emergency Response Network of the Inland
Empire (ERNIE). District staff currently serves as a representative on the Steering Committee,
which works to establish programming and training schedules. This group consists of water/
wastewater agencies throughout San Bernardino and Riverside Counties to build regional
knowledge of Emergency Management and provide local jurisdictional mutual aid.
The District is a member of the California Water/Wastewater Agency Response Network
(CalWARN), which is a mutual aid network within California and is affiliated with the national
program.
The District is a paid member of the California Utilities Emergency Association (CUEA). CUEA
is an emergency coordination group, which will facilitate communications between the District
and other utilities including public agencies and private companies that provide electrical
power, wastewater, petroleum pipeline, natural gas and telecommunication.
The District is also members of the California Public Information Officers Association (CAPIO)
along with other industry associations that can provide outreach and informational assistance
in the event of an emergency.
11�2 Public Engagement
Public participation is welcome at all open meetings. One means of gathering input from
stakeholders is through the Community Advisory Commission. This group is a five-member
appointed commission that receives updates on District activities and given opportunities
to provide feedback. This information is factored into the staff recommendation taken to the
Board of Directors for consideration.
The EVWD Board of Directors meetings are scheduled on the second and fourth Wednesdays
of each month at 5:30 pm at the District’s headquarters located at 31111 Greenspot Road,
Highland, CA 92346. Board meetings are open to the public with agendas and minutes posted
on the District’s website and at the facility.
11�3 Internal Communications
Internal communication is critical to the effectiveness of the SSMP. Trainings and updates are
provided to staff that work in areas of responsibility relating to the SSMP, especially relating
to emergency response scenarios. All District staff members are trained in the NIMS/SIMS/ICS
systems, with additional training unique to the roles and responsibilities. Public Affairs staff is
trained in crisis communications response, including the use of a joint information center (JIC),
should a major emergency take place.
51SEWER SYSTEM MANAGEMENT PLAN
APPENDIX 1
52
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SEWER COLLECTION SYSTEM
OVERFLOW EMERGENCY
RESPONSE PLAN (OERP)
EAST VALLEY WATER DISTRICT
LEADERSHIP | PARTNERSHIP | STEWARDSHIP
Prepared by:
East Valley Water District
31111 Greenspot Road
Highland, CA 92356
DR
A
F
T
Contents
SECTION 1: INTRODUCTION 4
1.1 Background and Purpose 4
1.2 OERP Scope 4
1.3 OERP Objective 4
1.4 Overflow Emergency Response Plan Organization 5
SECTION 2: SYSTEM DESCRIPTION AND
REGULATORY ENVIRONMENT 6
2.1 Project Area and System Description 6
2.2 System Hydraulics 6
2.3 Potential Sanitary Sewer Overflow Mechanisms 7
2.3.1 Seismic Considerations 8
2.4 Sanitary Sewer Management Plan Required Elements 8
SECTION 3: EMERGENCY RESPONSE PLAN 9
3.1 Overview of Overflow Emergency Response Plan 9
3.2 East Valley Water District Overflow Emergency Response Plan Organization 9
3.3 Notification and Response Procedures 9
3.4 Impact Mitigation and Containment Procedures 10
3.4.1 Response Crew Responsibilities 11
3.4.2 Cleanup 12
3.4.3 Public Notification 12
3.4.4 Traffic and Crowd Control 12
3.4.5 Monitoring 13
3.5 Emergency Operations 14
3.5.1 Bypass Pumping 14
3.5.2 Pump and Haul Initial Response 14
3.5.3 Additional Emergency Measures for Flow Reduction 15
3.6 Vendors, Suppliers, and Response Contractors 15
SECTION 4: SANITARY SEWER OVERFLOW
REPORTING 16
4.1 Overview of Online Reporting Procedures 16
4.2 Sanitary Sewer Overflow Categories 16
4.3 Sanitary Sewer Overflow Reporting Timeframes 17
4.4 Mandatory Information to be Included in Sanitary Sewer Overflow Reporting 19
Sewer Response Procedures 19
Sewer Response Procedures for Upper Management 19
4.4.1 SSO Volume 19
SECTION 5: RECORD KEEPING AND
CERTIFICATION 21
5.1 Record Keeping 21
5.2 Certification 21
SECTION 6: TRAINING & FOLLOW-UP PLANS 22
6.1 Training 22
6.2 Follow-up Plans 22
REFERENCES 23
GLOSSARY OF TERMS/ACRONYMS 24
APPENDIX A 25
APPENDIX B 27
APPENDIX C 29
APPENDIX D 33
SECTION 1: INTRODUCTION
1.1 Background and Purpose
In May 2006, the SWRCB adopted Order No. 2006-0003, Statewide General Waste Discharge Requirements for
Sanitary Sewer Systems (WDR). All federal and state agencies, municipalities, counties, districts, and other public
entities that own or operate sanitary sewer systems greater than one mile in length and that collect and/or con-
vey untreated or partially treated wastewater to a publicly owned treatment facility in the State of California are
required to comply with the terms of this Order. The principal requirement of the WDR is for each system owner
to develop and implement a system-specific Sewer System Management Plan (SSMP). One element of the SSMP
requirements is an Overflow Emergency Response Plan (OERP).
This OERP is intended to provide East Valley Water District (EVWD) with emergency response procedures
should an overflow occur in the Sewer Collection System owned by EVWD. This is a living document, intended
to be updated annually or more frequently if there is a need based on regulatory changes or modifications with-
in the sewer line system.
This document focuses specifically on the sewer collection system. While this OERP is intended to be a stand-
alone document focused on emergency response protocol for sewer overflow events, it also serves to supple-
ment the EVWD ERP by providing additional key emergency response procedures pertaining directly to the
Sewer Collection System.
The OERP is also intended to meet the requirements of the National Incident Management System (NIMS) and
the State Emergency Management System (SEMS). The NIMS provides a nationwide approach to incident man-
agement, integrating best management practices. The OREP also follows the State’s standardized emergency
management system. EVWD is a member of the following groups:
Emergency Response Network of the Inland Empire (ERNIE). This is a mutual aid group encompassed of 22 wa-
ter agencies in San Bernardino and Riverside Counties. ERNIE also coordinates with San Bernardino and River-
side counties Office of Emergency Services
CalWarn. Water and Wastewater agency response network. This is a mutual aid agreement for agencies in Cali-
fornia
NatWarn. Water and Wastewater agency response network in 44 states.
1.2 OERP Scope
• The scope of this project included the following major tasks:
• Collect sources of information currently available from EVWD.
• Conduct workshops and meetings with EVWD staff to develop OERP.
• Prepare an OERP that meets SSMP and SEMS/NIMS requirements.
1.3 OERP Objective
The following sections will provide the emergency responder with specific information and tools that may be
used to:
• Meet the requirements of the WDR, including emergency response, notification, and staff training;
• Understand key sanitary sewer overflow (SSO) mechanisms;
• Understand the consequences associated with a sewer line SSO;
• Identify, assess, and mitigate a sewer line SSO emergency;
• Meet overflow reporting and record keeping requirements; and
• Consider requirements of SEMS/NIMS.
1.4 Overflow Emergency Response Plan Organization
This report consists of six sections and appendices. Each section is briefly described below:
• Section 1 – Provides the background and purpose of the project, project scope, plan objective,
and the organization of the report.
• Section 2 – Provides a description of the project area and sanitary sewer system, describes sys-
tem hydraulics, identifies potential SSO mechanisms, and identifies regulatory elements required
by the WDR.
• Section 3 – Provides information on overflow emergency response procedures, including commu-
nication procedures, impact mitigation and containment procedures, emergency operations, and
resources.
• Section 4 – Provides SSO reporting procedures.
• Section 5 – Provides requirements for record keeping and certification.
• Section 6 – Provides information on training and follow-up plans.
SECTION 2: SYSTEM DESCRIPTION AND
REGULATORY ENVIRONMENT
2.1 Project Area and System Description
The District’ s existing wastewater collection system includes approximately 215 miles of gravity sewer pipelines,
4500 sewer manholes, 7 siphons and 5 flow diversion structures. The pipeline sizes range from 6 inches to 24
inches and many of the pipelines are composed of vitrified clay pipe but there is some HDPE, PVC and TRUSS
pipe in the system. The District conveys wastewater flow to the East Trunk Sewer which is owned and operated
by the City of San Bernardino. The East Trunk Sewer ranges in size from 8 inches to 54 inches and conveys all
wastewater flow from the City of San Bernardino and EVWD to the City of San Bernardino’s Wastewater Recla-
mation Plant. The City of San Bernardino and EVWD have a joint powers agreement which allow the District to
collect and maintain the collection system and transfer all wastewater to the City of San Bernardino for treat-
ment. The service area is approximately 30 square miles and is bounded on the north by the San Bernardino
National Forest; on the east by unincorporated San Bernardino County and the San Bernardino National Forest;
on the south by the City of Redlands; and on the west by the City of San Bernardino. Figure 2-1 shows EVWD’s
service area and sphere of influence. The existing sewer collection system serves all the City of Highland,
portions of the City of San Bernardino and unincorporated areas of the County of San Bernardino. Much of the
service area is residential but there are also many active commercial/retail, public facilities and industrial areas
that contribute to the effluent.
Key agency contacts of EVWD are City of San Bernardino, County of San Bernardino and the City of Highland.
Because the Sewer Collection System is owned and operated by EVWD, the emergency protocol established in
this OERP should be used.
Figure 2-1 (EVWD Service Area)
2.2 System Hydraulics
As part of the 2013 Master Plan update, EVWD’s consultant modeled the sewer collection system using In-
novyze’s InfoSewer software and the Districts GIS information. Measured flow monitoring data and current land
use plan information were used in developing the hydraulic model. Wet weather storm events were monitored
and the data was used to help calibrate the model and further develop and evaluate the capacity within the
existing system.
Table 2-1
EVWD Siphons
Siphon Name - Location Description
(barrels - diameter)
Material
*Pumalo - East of Del Rosa 1-10”VCP
*3rd Street - West of Palm Lane 1-6” & 1-8”VCP
*Holly Vista - North of Citrus, East
of Del Rosa Ave.
1-12”VCP
Warm Creek - (Trailer Park), East
of Victoria Ave.
2-4”CIP
*Plunge Creek - Greenspot Road 3-6”DIP
*Pacific - Sand Creek Channel
Crossing, east of Osbun
3-8”CIP
*Baseline - At San Francisco Ave.3-8”VCP
*Denotes Siphons Modeled
2.3 Potential Sanitary Sewer Overflow Mechanisms
An SSO is the release of wastewater from a sanitary sewer system. SSOs include discharges of wastewater,
either to public or private property outside of the sanitary sewer system. SSOs are caused by blockages, vandal-
ism, contractor error or unusual flow conditions in the sanitary sewer system, whether the release reaches the
waters of the United States. Backups of privately owned laterals are not considered SSOs unless sewage flows
onto public property, such as streets or storm drains.
SSOs are also violations of the Federal Clean Water Act (CWA) if they contact waters of the United States, and
therefore may be subject to federal enforcement actions.
SSOs can impair the beneficial uses of surface waters, including aquatic life, drinking water supply, body contact
and non-contact recreation, and aesthetics. Groundwater beneficial uses, such as drinking water and agricultural
supply, can also be affected.
SSOs are considered a nuisance if they meet the following requirements:
• Injurious to health, indecent or offensive to the senses, or obstructing the free use of property to
interfere with the comfortable enjoyment of life or property;
• Affect an entire community, neighborhood, or any considerable number of persons, although the
extent of the annoyance or damage inflicted upon individuals may be unequal;
• Occur during, or because of, the treatment or disposal of sewage wastes.
The primary sewer system SSO mechanism may be damage caused by contractors and equipment. Other mech-
anisms that cause SSOs include: root, grease and debris blockages; sewer line flood damage; seismic damage;
manhole structure failure; vandalism; pump station failure or wastewater treatment plant mechanical failure;
a power outage; excessive storm water or groundwater inflow and infiltration; insufficient capacity; increased
loading conditions; and, operator error. Age of the system, construction materials, adequate and appropriate
facilities, operations and maintenance, source control measures, geology, design, and population growth are all
factors that can affect the likelihood of an SSO occurrence.
2.3.1 Seismic Considerations
Many known and unknown, potentially active faults are located within the general area of the EVWD Sewer Col-
lection System. These faults have the capability to produce significant ground accelerations which may result in
a break and/or failure, and may cause an SSO to occur within the Sewer Collection System.
2.4 Sanitary Sewer Management Plan Required Elements
The WDR states that “an SSMP must contain a spill response plan that establishes standard procedures for
immediate response to an SSO in a manner designed to minimize water quality impacts and potential nuisance
conditions.”
This OERP is intended to identify the required measures to protect public health and the environment. This
OERP meets the intent of the WDR by including the following items:
• Proper notification procedures so that the primary responders and regulatory agencies are in-
formed of all SSOs in a timely manner;
• A program that ensures an appropriate response to all overflows;
• Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially
affected entities (e.g. County health agencies, Regional Water Boards, water suppliers, etc.) of all
SSOs that potentially affect public health or reach the waters of the U.S. in accordance with the
State Water Resources Control Board’s (SWRCB) WDR Monitoring and Reporting Program (MRP).
All SSOs shall be reported in accordance with this MRP, the California Water Code, other laws, and
other applicable Regional Water Board WDRs or National Pollutant Discharge Elimination System
(NPDES) permit requirements. The SSMP should identify the officials who will receive immediate
notification;
• Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the
Emergency Response Plan and are appropriately trained;
• Procedures to address emergency operations, such as traffic and crowd control and other neces-
sary response activities; and
• A program to ensure that all reasonable steps are taken to contain and prevent the discharge of
untreated and partially treated wastewater to waters of the U.S. and to minimize or correct any ad-
verse impact on the environment resulting from the SSOs, including such accelerated or additional
monitoring as may be necessary to determine the nature and impact of the discharge.
SECTION 3: EMERGENCY RESPONSE PLAN
3.1 Overview of Overflow Emergency Response Plan
The Sewer Collection System OERP is intended to identify what constitutes an SSO and to define emergency
procedures for responding to an overflow event. The OERP must include an organization chart with specific
contact information, notification and communication plans, impact mitigation and containment procedures, emer-
gency operations, and vendor, supplier, and response contractor lists, as described in the following sections.
3.2 East Valley Water District Overflow Emergency Response Plan Organization
Figure 3-1 provides key EVWD OERP responsibilities within the District. Key contact names and telephone
numbers are provided in Section 4. The SEMS/NIMS Incident Command System organizes response in terms
of a command element and subsequent section elements such as operations and finance. Within each section
element is a designated section chief responsible for organizing and assuring the execution of the appropriate
response within each section element’s area of expertise.
3.3 Notification and Response Procedures
EVWD has developed specific procedures for responding to SSOs, whether the report comes from their own
field staff, or from a customer. It is important to note that EVWD only owns, operates and maintains the sewer
collection system main lines; they do not own or maintain the service laterals. All customer calls come into Cus-
tomer Operations or Engineering, or are handled by an after-hours service.
Figure 3-2 contains EVWD’s Overflow Emergency Response Plan Communication Protocol. In summary, incom-
ing SSO calls are logged in and all paperwork is routed to the Customer Service Supervisor (CSS), who ensure
that the order has been called out and that the field crew has been dispatched. The CSS then forwards all forms
to the Engineering Executive Assistant, and/or the Project Manager. The Engineering Department will track all
progress and make necessary phone calls to any City, County or State Agency as needed. Once Engineering
receives the field crew’s written report on what was observed and how they responded, Engineering logs all
information into EVWD’s internal SSO tracking database. The event is reported to the General Manager and the
Risk and Safety Manger. If required, The Engineering Executive Assistant or the Project Manager will report the
SSO to the California Integrated Water Quality System (CIWQS) database system within three working days of re-
ceiving the confirmation of a sewer overflow. The Field Superintendent will ensure that the SSO is certified and
completed within the allowable timeframe. He will create the monthly reports and upload to the CIWQS website.
In his absence, the Chief Financial Officer will complete the certification.
Figure 3-1 – OERP Command & Management Organization Chart
Figure 3-2 – OERP Communications Protocol
Figure 3-3 provides the SSO Response Procedure and defines the necessary actions and procedures once a
spill occurs. When spills are reported, a response crew must be dispatched to verify and contain the spill. Once
the spill has been contained, responsible parties are notified of the occurrence and an incident report or online
field report must be prepared. Documentation of the SSO and the contaminated area should include photo-
graphs, measurements, and sampling if appropriate. Mitigation may include bypass pumping, repairs, clean up
and disinfection, and post-event monitoring.
3.4 Impact Mitigation and Containment Procedures
When an SSO occurs, all feasible steps must be taken to prevent impacts including controlling or limiting the
volume of untreated or partially treated wastewater discharged, terminating the discharge, and recovering and
properly disposing of as much of the SSO volume as is possible, including any wash down water that is used.
In the event of a failure in a segment of the Sewer Collection System, EVWD operations staff will be required
to stop flow while the pipeline is being repaired or implement a temporary bypass. Bypass pumping would be
required for the remaining flow from domestic areas that cannot be shut off.
EVWD OERP Communications Protocol
Receive Report of SSO from Public or Other Source
Overflow Response (3)
Primary
Notifications
by EVWD (1)
Secondary
Notifications
by EVWD (1)
San Bernardino
County Flood
Control OES
Oce of
Emergency
Services (OES)
CA Regional
Water Quality
Control Board
Other as
Appropriate
San Bernardino
County Health
Department
City/County
Public Works
Department
CalTrans Private Property
Owner
Engineering
Admin Assistant(2)
Operations
Admin Assistant
City of
Highland (2)
City of San
Bernardino (2)
San Bernardino County
Flood Control (2)
Customer Service
Center (1)
(909) 889-9501
Alternative Engineering
Department
(909) 889-9501
Customer Service
Center (1)
(909) 889-9501
Alternative Engineering
Department
(909) 889-9501
As Required
As Required
Notify appropriate agency depending on location of problem.(2)
See figure 2-3.(3)
Any spill or discharge into the Santa Ana River or its tributaries will be reported immediately to SBCFC (909) 387-7986.(4)
Initial communication will vary based on who receives initial report. O-hours initial communication will
be routed through the answering service and on-call EVWD sta.
(1)
Should an SSO occur in which untreated or partially treated wastewater enters the storm drain system, all fea-
sible steps must be taken to prevent wastewater from discharging to flood control channels and waters of the
State, by blocking the storm drainage system and removing the wastewater from the storm drains.
Mitigation and containment activities may include:
• Interception and rerouting of untreated or partially treated wastewater flows around the failure
that produced the SSO;
• Vacuum truck recovery of SSO and wash down water;
• Cleanup of debris at the overflow site;
• System modifications to prevent future SSOs in the same location;
• Sufficient sampling to determine the nature and impact of the discharge; and
• Public notification to minimize public exposure to the SSO.
3.4.1 Response Crew Responsibilities
In case of a sewer overflow report, an EVWD response crew is dispatched to assess the spill and determine ap-
propriate response, which may include conducting mitigation and containment activities. The first personnel who
arrive have the responsibility of protecting public health and safety to the maximum extent possible. If it is deter-
mined that the overflow is not EVWD’s responsibility, however there is imminent danger to public health, public
or private property, or the quality of waters of the State, then emergency action should be taken by EVWD’s
crew until the responsible party assumes the responsibility.
Spill Occurs
Start/End Process
LEGEND
Data
Decision
Task/Process
Spill Reportedto EVWD
Field Verify Spill
Notify ResponsibleAgency
Assist Agencyif Requested Notify PrivateProperty Owner
Spill on PrivateProperty Notify UpstreamDischargers and Agencies
Request AdditionalResource if Required
Fully Contain Spill
Documentation ofContainment Area(photos, measurements,samples, etc.)
Notification of RegionalBoard/OES (online initialreport)
By-Pass Pumpingif Required
Assist Agencyif Requested
Evaluate Respones andImplement Measures
Pipeline Repairif Required Mitigation andCorrective Measures
Prepare OnlineField Reports
Cleanup and Disinfection
Update OERP and SSMP as Required
Sample Soil and Water
Prepare and SubmitFinal Online Report
First Response SpillContainment
In or Outof Service Area
Spill Originatedfrom EVWDOwned Sewer
Out In
No Yes
Online FieldReportIncidentReport
Online InitialReport
Final OnlineReport
Figure 3-3 – SSO Response Procedures
The response crew should take the following actions upon arrival at an overflow location:
• Determine the cause of the overflow;
• Take immediate action to stop the overflow. If an overflow on private property threatens public
health, measures will be taken to protect public health;
• Identify and request any needed assistance or resources to determine the overflow cause and
prevent further discharge;
• Estimate volume of the SSO to the nearest 1,000 gallons;
• Determine if private property or waters of the State are affected; and
• Request additional personnel, materials, supplies, or equipment that will expedite and minimize
the impact of the overflow.
3.4.2 Cleanup
Sewer overflow sites must be thoroughly cleaned after an overflow event such that no identifiable residue re-
mains, such as sewage solids, rags, and other debris. Solids and debris must be collected for proper disposal.
To properly clean up an SSO and mitigate potential effects, several actions may be taken, including but not limit-
ed to:
• Application of absorbent material;
• Excavation and disposal of affected soil and used absorbent;
• Flushing of the overflow site with clean (generally potable) water;
• Application, containment and recovery of any chlorinated wash-down water; and
• Return of all wash-down water to the sewer.
Disinfection may be required in instances where a ponded area of sewage cannot be pumped dry or sewage
has mixed with additional standing water. Disinfectants may include bleach or high-test hypochlorite (HTH).
A dosing of 10 to 12 ounces of HTH per 100 square feet of pond surface is generally appropriate for relatively
shallow ponds. Deeper ponds may require higher dosages, which must be determined by EVWD staff, the local
health department, or the local water quality authority. Chlorine products are not acceptable for use in a body of
water containing fish or other aquatic life, unless the local wildlife management authority has specifically instruct-
ed otherwise.
In cases where complete recovery of sewage is not practical and severe oxygen depletion is expected in exist-
ing surface waters, the use of portable aerators may be required.
3.4.3 Public Notification
In the event of a sewer overflow, EVWD’s responsible parties will assess the situation and will determine the
need to post notices of polluted surface water bodies or ground surfaces to protect public health. Notices may
only warn of potential public health risks due to sewage contamination, but do not necessarily prohibit the use
of the affected land or water for recreation, unless otherwise stated. The postings must be displayed for five
days.
Public notification may include signs, hangers on the front doors of potentially affected residences and business-
es, or pre-scripted news releases to the printed or electronic news media for immediate publication or airing on
local radio and/or television stations as appropriate.
3.4.4 Traffic and Crowd Control
Traffic and crowd control measures vary based on the size and potential impact of the overflow event as stated
in the SSMP regulations. When appropriate, local police, fire department, and City contacts should be notified to
aide in addressing traffic and crowd control issues. These contacts are available for the Sewer Collection Sys-
tem in Appendix B. The spill amounts, as defined in the SSMP regulations (see also section 4.4.1 and Appendix
C, and traffic controls to be employed by EVWD are:
• Small Spill (Less than 1,000 gallons)
• Setup traffic cones to direct traffic from spill area
• Use staff personnel to control traffic and pedestrians
• Medium Spill (Greater than or equal to 1,000 gallons and less than 10,000 gallons)
• Perform lane closures as needed.
• Close any affected entrances or exits from all public and private facilities.
• Place proper signage for any lane closures including contaminated area signs.
• Inform local law enforcement and/or fire department of lane/road closures and traffic control.
• Use caution tape and barricades to protect pedestrians from contaminated areas.
• Large Spill (Greater than or equal to 10,000 gallons)
• Inform local police and sheriff’s department of any law enforcement needed for road closures
and traffic control.
• Inform local fire department of lane and road closures.
• Use signage to inform public of potential hazards to public health and safety.
• Block public access to hazards using barricades, cones and caution tape.
3.4.5 Monitoring
In the event of a sewer overflow reaching receiving waters, Standard Operating Procedures (SOPs) should be
used for the testing of receiving waters to assess the qualitative and quantitative extent (pollutant load) of the
discharge, determine the effectiveness of the containment and cleanup, and assess when the discharge of
pollutants no longer poses a health or water quality concern. Water quality testing will be performed by EVWD
contracting a State approved laboratory, who will conduct the sampling and analysis and will develop a report.
Water quality analyses should be performed by approved methods at the lowest detection limit that may be
achieved based on the water sample and potential matrix interferences. This may require some samples near
the point of release to be analyzed by wastewater methods that have higher detection limits and are capable of
processing “dirty” matrices. Samples should be representative of the affected area and should be collected at or
near the point of discharge from the sewer line and locations downstream. The frequency of monitoring should
ensure capture of appropriate flow and water quality conditions, and should continue until ambient (pre-spill)
conditions are restored in the river and downstream recharge basins, if they were impacted by the SSO event.
A general description of the monitoring procedures for SSO impacted receiving waters includes the following
activities:
• Sample receiving waters upstream of the SSO discharge point using drinking water analysis meth-
ods to provide a snapshot of ambient (pre-spill) conditions;
• Sample receiving waters immediately downstream of the SSO discharge point using wastewater
analysis methods;
• Continue sampling downstream of the SSO discharge point at periodic locations using wastewater
and/or drinking water analysis methods to verify the extent of the SSO plume within the receiving
waters (frequency and distance between sampling locations will vary with the size of the SSO);
and
• Continue sampling receiving waters using wastewater analysis methods at periodic time intervals
until ambient (pre-spill) conditions have been restored (intervals for sampling locations will vary
with the size of the SSO and the extent of the cleanup efforts).
Appendix D shows a list of parameters to be analyzed and a sampling location diagram. The information is from
“Best Management Practices for Sanitary Sewer Overflow (SSO) Reduction Strategies” developed by the Central
Valley Clean Water Association (CVCWA) and the Bay Area Clean Water Agencies (BACWA) in late 2009.
3.5 Emergency Operations
3.5.1 Bypass Pumping
Manhole-to-manhole bypass pumping is the anticipated method of emergency response for routing Sewer
Collection flows around failed segments of the sewer line. If the manholes within the subject sewer lines are
accessible in the event of a failure, these bypass pumping systems would be capable of routing effluent through
an alternate conduit from manhole(s) upstream of the failure to manhole(s) downstream of the failure, thereby
isolating the problematic section of the sewer line. Several items must be considered when planning for bypass
pumping operations including:
• Peak and average flow rates that will require pumping after flow minimization efforts have oc-
curred;
• Pump site access at both the suction and discharge points;
• Pipeline alignment, including traffic control and crossings of either roadways or driveways;
• Availability of equipment;
• Time required to install equipment; and
• Coordination with local jurisdictions.
To the maximum extent possible, pre-event coordination with local jurisdictions should occur using the District’s
Mutual Aid Agreements, such as CalWarn and ERNIE, and coordination with Caltrans and potentially affected
Cities.
3.5.2 Pump and Haul Initial Response
As described in Section 2.1, the nature of the Sewer Collection flows requires strategic SSO emergency re-
sponse procedures for EVWD. Liquid and debris recovered by vacuum truck from a Sewer Collection System
SSO may be discharged for disposal into any of the surrounding domestic sanitary sewer systems.
Typical pump and haul initial response activities for a Sewer Collections System SSO would include:
• Response crews and vacuum truck equipment arrive at the SSO site;
• Vacuum truck recovery of SSO and wash down water;
• Haul recovered SSO liquid, debris and wash down water into the collection system;
• Address traffic control and access to discharge point along the sewer lines;
• Connect vacuum truck to designated manholes; and
• Discharge recovered SSO liquid, debris and wash down water into the collection system.
3.5.3 Additional Emergency Measures for Flow Reduction
Under scenarios of multiple, complex, or difficult-to-access SSO causing failures, significant time may pass be-
fore permanent repairs may be fully executed. During this time, additional temporary bypass pumping systems
would need to be implemented by EVWD, as would other contingency plans to minimize sewer pipeline flows
and further damage and SSOs. These additional plans may include limitations on upstream discharges, a limita-
tion on new discharge permits or increased discharge flows for an existing permit, and/or a temporary halt to the
construction of new connection laterals to the Sewer Collection System.
3.6 Vendors, Suppliers, and Response Contractors
Whenever possible, EVWD resources will be utilized to respond to an overflow emergency. However, there may
be times when resources are insufficient and the District will seek external help from their mutual aid agree-
ments such as CalWarn and Ernie, or vendors, suppliers, and response contractors may be used. To the extent
possible, EVWD should consider vendors, suppliers, and response contractors that have been fully trained in
SSO response procedures and protocol.
During smaller or less critical SSO causing emergencies, EVWD may choose to function as the general emergen-
cy response contractor and provide the required on-site labor and equipment. During larger or more complex
emergency situations and/or in the event of reduced pump and pipe inventories at contractor yards, multiple
bypass pumping (and other) contractors may need to coordinate their efforts and share equipment and supplies.
Appendix B provides a list of local vendors, suppliers, and response contractors that may be called upon during
an SSO emergency in the Sewer Collection System.
It is anticipated that a bypass pumping contractor will be able to mobilize to the site with the necessary pumps
and associated piping as soon as possible following a confirmed failure that is causing an SSO. In this scenario,
the contractor would function as the general emergency response contractor with oversight from EVWD.
The vendors and suppliers identified in Appendix B have been organized to fit the SEMS/NIMS resource typing
system, which uses definitions of category, kind, components, metrics, and type to organize resources that may
be called upon in the event of an emergency. Table 3-1 provides the breakdown of EVWD vendors, suppliers,
and response contractors in the SEMS/NIMS format.
Table 3-1
NIMS Resource: EVWD SSO Response/Repair Team
Category:Operations and Engineering: Emer-
gency repair of water and wastewa-
ter treatment facilities
Kind:Team - SSO Response
Component Metrics Type
External Support Team Bypass Pump Contractors
External Support Team Pipe Subcontractors
External Support Team Miscellaneous Subcontractors Waste Disposal; Chlorination and
Disinfection; Cleaning and Chem-
ical Cleaning; Blasting; Railroad
Construction; Pest & Termite
Control; Environmental Mitigation /
Abatement Contractors
Rental Equipment Temporary Facility Rental Pipeline; Hot Taps and Stopples;
Piping / Mechanical; Fire Protec-
tion Systems; Plumbing; Pipe and
Equipment Cleaning; Fiberglass
Installation; Pipe Lining Systems
Rental Equipment Construction Equipment Rental
Materials Piping Material Suppliers
SECTION 4: SANITARY SEWER OVERFLOW
REPORTING
4.1 Overview of Online Reporting Procedures
The online spill reporting system is hosted, controlled and maintained by the State Water Board at http://ciwqs.
waterboards.ca.gov. This online database is part of a secure site that is accessed by unique usernames and
passwords which are obtained by registering for an SSO Database account through the California Integrated
Water Quality System (CIWQS). In addition to enrolling for an account, a “Collection System Questionnaire” must
be completed and updated at least once every 12 months.
Online SSO database users under the Santa Ana Regional Water Quality Control Board (Region 8) received
CIWQS User Identification (ID) numbers and passwords by December 1, 2006. The WDR requires Region 8 users
to begin reporting all SSOs on January 2, 2007 (State Water Resources Control Board, September 2006).
4.2 Sanitary Sewer Overflow Categories
The Monitoring and Reporting Program (MRP) breaks down SSOs into four categories, described in Table 4-1.
For any Category 1 SSO greater than or equal to 1,000 gallons that results in a discharge to a surface water, or
spilled in a location where it probably will be discharged to surface water, must be reported to the California
Office of Emergency Services (Cal OES) as soon as possible but no later than 2 hours after (A) knowledge of the
discharge, (B) notification is possible, and (C) notification can be provided without substantially impeding clean-
up or other emergency measures.
Table 4-1
SSO Categories
Category Description
1 Any volume of untreated or partially treated wastewa-
ter discharge and
Reaches surface water and/or drainage channel tribu-
tary to a surface water; or
Reaches a Municipal Separate Storm Sewer System
and are not fully captured and returned to the sanitary
sewer system or not otherwise captured and disposed
of properly.
2 Discharges of untreated or partially treated wastewa-
ter of 1,000 gallons or more resulting from a sanitary
sewer system failure or flow condition that does not
reach surface water or drainage channel or unless the
entire SSO discharged to the storm drain system is
fully recovered and disposed of properly.
3 All other discharges of untreated or partially treated
wastewater resulting from a sanitary sewer system
failure or flow condition.
Private Lateral Sewage discharges that are caused by blockages or
other problems within a privately owned lateral.
4.3 Sanitary Sewer Overflow Reporting Timeframes
Reporting timeframes for each category or occurrence of SSO are summarized in Table 4-2.
Table 4-2
Reporting Timeframes for SSO Categories
SSO Category Reporting Requirements
Category 1 and Category 2 Draft Report shall be submitted to the CIWQS Online
SSO Database within 3 business days of becoming
aware of SSO.
Final Certified Report Shall be certified through the
CIWQS Online SSO Database within 15 calendar days
of the end date of the SSO.
Category 3 Shall be reported to the CIWQS Online SSO Database
and certified within 30 Calendar days after the end of
the calendar month in which the SSO occurs.
Private Lateral SSO occurrence reported at utility’s discretion, unless
overflow reaches the public right-of-way.
None 30 calendar days after the end of each calendar
month, or quarterly within 30 calendar days after the
end of each quarter.
If there are no SSO’s during calendar month but a
PLSD was reported a “No Spill” certification statement
should still be filed.
Category 1 SSOs must be reported as soon as:
• EVWD has knowledge of the discharge;
• Reporting is possible; and
• Reporting can be provided without substantially impeding cleanup or other emergency measures.
Initial reporting of a Category 1 SSO must be conducted through the Online SSO System as soon as possible
but no later than three business days after EVWD has become aware of the SSO. A final certified report must be
completed through the Online SSO System within 15 calendar days of the conclusion of SSO response and re-
mediation. Additional information may be added to the certified report, in the form of an attachment, at any time.
These reporting requirements do not preclude other emergency notification requirements and timeframes man-
dated by other regulatory agencies (local County Health Officers, local Director of Environmental Health, Region-
al Water Boards, or the State’s Emergency Management Agency or State law.
Category 2 SSOs must be reported within 30 days after the end of the calendar month in which the SSO occurs
(e.g. all SSOs occurring in the month of January must be entered in the database by March 1st).
Private Lateral Sewage Discharges may be reported to the Online SSO Database based upon EVWD’s discre-
tion. If a Private Lateral Sewage Discharge is entered into the database, EVWD must identify the sewage dis-
charge as occurring and caused by a private lateral, and a responsible party (other than EVWD), if known, should
be identified.
If no SSOs occur during the calendar month, EVWD must provide, within 30 days after the end of each calendar
month, a statement through the Online SSO Database certifying that there were no SSOs for the designated
month.
If the SSO Online Database becomes unavailable, all required information must be faxed to the Regional Water
Board office in accordance with the mandated time schedules. All required information must be entered into the
Online SSO Database as soon as practical once it becomes available.
4.4 Mandatory Information to be Included in Sanitary Sewer Overflow Reporting
The WDR requires that specific information be reported through the online database. All information required to
be provided, for all categories of SSOs that are reported, is included in EVWD’s standard Sewer Stoppage/Over-
flow Report and Sewer Response Procedures. These documents are presented in the following pages.
Sewer Response Procedures
When a sewer call is received by Customer Service, the sewer call is logged into the customer’s account and the
customer service representative fills out the “for office use” section of the Districts Sewer Response Form. The
sewer crew is then notified to respond to the incident, and the form is sent to the Customer Service for review to
ensure the form has been completely filled out with the customer’s information and that the field crew has been
notified. Customer Service then initials the form and forwards it to Engineer or Operations Administrative Assis-
tant.
1. Field personnel responding to the call will indicate what type of work was done on the form. If the call is
a stoppage, only the “stoppage” section of the form is filled out. If the call is a sewer overflow, only the
“overflow” section of the form is filled out. When the work is completed the form is forwarded to Engi-
neering or Operations Administrative Assistant for processing.
Sewer Response Procedures for Upper Management
2. Engineering or Operations staff will report the “sewage overflow” to the State Water Resources Control
Board by logging into the California Integrated Water Quality System (CIWQS), web-based reporting pro-
gram, within three (3) working days of receiving the confirmation of a “sewer overflow” report or within
twelve (12) hours of the sewage reaching a water way.
3. Engineering or Operations staff must log into the CIQWS reporting site within fifteen (15) working days to
certify the report to the State.
. Sewer overflows that reach a State waterway, such as a creek bed, or concrete channel, (such as a flood
control channel) must be reported to the California Water Resources Board, State OES, San Bernardino
County Flood Control, and San Bernardino County Public Health Officer, by telephone within two (2)
hours of the District’s knowledge of sewage reaching a waterway. An overflow report must be report-
ed to the CIWQS within twelve (12) hours. Engineering or Operations staff must certify the report within
twenty-four (24) hours of the District’s knowledge of the overflow.
4. All sewer stoppage/overflow form/reports will be given to Engineer or Operations Administrative Assis-
tant for scanning into the sewer file. All hard copies will be filed in Engineering.
4.4.1 SSO Volume
In order to complete the online reporting forms, it is necessary to calculate the volume of sewage that has been
discharged outside of the sanitary sewer system. There are several methods for calculating the number of
gallons discharged during a sanitary sewer overflow event and the appropriate method is dependent upon the
circumstances surrounding the specific SSO; some are mentioned below.
If the sewage has discharged to a rectangular ponded area, the volume of the discharge may be calculated as:
If the ponded area is circular, a factor of 0.7 is multiplied by the above result to account for the proportional dif-
ference between a rectangle and circle having the same side and diameter length.
If an overflow has discharged to the storm drain system, the volume must be calculated by using an estimate of
the sewage that was flowing in the sanitary sewer system, based on the number of service connections multi-
plied by the duration of the overflow. In a traditional sanitary sewer system, a rough estimate of 200 gallons is
contributed per household lateral every 24 hours.
If the SSO is still occurring when the response crew arrives it may be possible to estimate the volume of sewage
that has been released, based on the flow multiplied by the duration of the overflow, using the orifice equation
to determine flow:
Where,
Q = flow of fluid from a hole, ft3/s
C = coefficient of discharge
a = area of the hole, ft
g = gravity (32.2 ft/s)
h = height of the fluid above the cover, ft
C = Cv * Cc, typically between 0.608 and 0.639
Cv = coefficient of velocity, ranging from 0.954 for ¾” orifice to 0.991 for 2½” orifice
Cc = coefficient of velocity, ranging from 0.67 for ¾” orifice to 0.614 for 2½” orifice
See also Appendix C for additional volume estimation templates and information.
SECTION 5: RECORD KEEPING AND CERTIFI-
CATION
5.1 Record Keeping
Existing EVWD procedures for records filing and retention shall be followed unless otherwise mandated by the
WDR. The WDR mandates that individual SSO records shall be maintained by EVWD for a minimum of five years
from the date of the SSO. This period may be extended when requested by a Regional Water Board Executive
Officer. All records must be made available for review upon State or Regional Water Board staff’s request.
The records of SSOs that must be retained include, but are not limited to:
• Record of Certified report, as submitted to the online SSO database
• Service call records and complaint logs of calls received by EVWD
• SSO calls
• SSO records
• Steps that have been and will be taken to prevent the SSO from recurring and a schedule to im-
plement those steps
• Work orders, work completed, and any other maintenance records from the previous 5 years
which are associated with responses and investigations of system problems related to SSOs
• A list and description of complaints from customers or others from the previous 5 years
• Documentation of performance and implementation measures for the previous 5 years.
If water quality samples are required by an environmental or health regulatory agency or State law, or if volun-
tary monitoring is conducted by EVWD or its agent(s), as a result of any SSO, records of monitoring information
shall include:
• The date, exact place, and time of sampling or measurements;
• The individual(s) who performed the sampling or measurements;
• The date(s) analyses were performed;
• The individual(s) who performed the analyses;
• The analytical technique or method used; and
• The results of such analyses.
All monitoring instruments and devices that are used to fulfill the prescribed monitoring and reporting program
must be properly maintained and calibrated by the appropriate laboratory as necessary to ensure their contin-
ued accuracy.
5.2 Certification
All final reports must be certified by an authorized person as required by Provision J of the WDR. Authorized
persons for EVWD is the Director of Engineering & Operations, Operations Manager, and Chief Financial Officer.
For the purposes of electronic reporting, an electronic signature and accompanying certification, which is in
compliance with the Online SSO database procedures, meet this certification requirement.
SECTION 6: TRAINING AND FOLLOW-UP
PLANS
6.1 Training
EVWD staff and contractors should be aware of and properly trained to implement the provisions and proce-
dures of the OERP. Staff must fully understand the response protocol for SSO events and should be notified of
any changes to the OERP, particularly annual updates that may be made to the report. If major response proto-
cols are revised, staff should be retrained to assure full understanding of SSO emergency response protocol.
Lack of training can lead to a slower and less effective response during an emergency event.
The State Water Board has signed a memorandum of agreement (MOA) with the California Water Environment
Association (CWEA) to develop a training course in response to the requirements of the WDR. The course is
intended to educate participants about the terms of the WDR and use of the online SSO database, as well as
development of an SSMP. Training is conducted using a team format where participants will work through case
studies and enter data into a database simulation via laptops. Current EVWD response staff completes training
annually.. The Human Resources department is responsible for ensuring all training is conducted.
In addition, field training should occur to prepare response crews for conditions that will be encountered during
an overflow emergency event. Field training activities should include a mock clean-up and other exercises of
procedures that the response crews may need to perform.
6.2 Follow-up Plans
Specific field conditions and emergency response personnel and/or procedures may change over time. As
such, this OERP must be treated as a living document and be updated on an annual basis. At a minimum, phone
numbers and forms must be updated, and a review of the procedures must be conducted. Plan performance
should also be checked on an annual basis. Pre-event planning involves reviewing and updating the contractors
and suppliers list, equipment requirements, and the notification and communications protocol described in this
document.
REFERENCES
American Public Works Association. “Preparing Sewer Overflow Response Plans: A Guidebook for Local Govern-
ments.” January 1999.
California Water Environment Association (CWEA). “Sanitary Sewer Overflows – Waste Discharge Requirements
Training.” Accessed: September 27, 2006. Available at: http://www.cwea.org/et_ssowdr.shtml
CDM. “East Valley Water District (EVWD) Emergency Response Plan.” October, 2006.
Federal Emergency Management Agency. “NIMS Basic: Resource Typing System.” March 24, 2006.
Federal Emergency Management Agency. “NIMS Basic: Incident Command System.” March 27, 2006.
Inland Empire Utilities Agency. “Sanitary Sewer Overflow Unified Response Guidance Plan.” July 2003.
Psomas. “East Valley Water District Wastewater Collection System Master Plan.” 2002.
State Water Resources Control Board. “Monitoring and Reporting Program No. 2006-0003-DWQ, Statewide
General Waste Discharge Requirements for Sanitary Sewer Systems.” May 2, 2006.
State Water Resources Control Board. “Order No. 2006-0003-DWQ, Statewide General Waste Discharge Re-
quirements for Sanitary Sewer Systems.” May 2, 2006.
State Water Resources Control Board. “Sanitary Sewer Overflow Program.” Accessed: September 2006. Avail-
able at: http://www.swrcb.ca.gov/sso/index.html
Western Municipal Water District. “Emergency Response and Recovery Plan.” January
GLOSSARY OF TERMS/ACRONYMS
CIWQS - California Integrated Water Quality System
CMLC - Cement Mortar Lined and Coated
CRC - California Rehabilitation Center
CWA – Federal Clean Water Act
CWEA - California Water Environment Association
DHS – Department of Health Services
DWP – Department of Water and Power
ERP - Emergency Response Plan
GPS – Global Positioning System
HDPE - High Density Polyethylene Pipe
HTH - High-Test Hypochlorite
ID - CIWQS User Identification
MOA - Memorandum of Agreement
MRP - Monitoring and Reporting Program
NIMS - National Incident Management System
NPDES – National Pollutant Discharge Elimination System
OERP - Overflow Emergency Response Plan
OES - Office of Emergency Services
POTW – Publicly-Owned Treatment Works
PVC - Polyvinyl Chloride
RCP - Reinforced Concrete Pipe
RCPP - Reinforced Concrete Pressure Pipe RWQCB – Regional Water Quality Control Board
SOP – Standard Operating Procedure
SSMP - Sewer System Management Plan
SSO - Sanitary Sewer Overflow
SWRCB – State Water Resources Control Board
TDS - Total Dissolved Solids
USACE - U.S. Army Corps of Engineers
USEPA - United States Environmental Protection Agency
VCP - Vitrified Clay Pipe
WDR - Statewide General Waste Discharge Requirements for Sanitary Sewer Systems
WWTP - Wastewater Treatment Plant
SEWER SYSTEM MANAGEMENT PLAN
APPENDIX A
Police, Fire Department, and City Contacts
City of Highland 909-864-6861
Police Department 909-387-8313
Fire Department CDF Station 1 909-862-3031
Fire Department CDF Station 2 909-862-1760
Fire Department CDF Station 3 909-884-4100
City Engineer 909-864-6861 Ext 240
City of San Bernardino 909-384-7272
Police Department 909-384-5742
Fire Department 909-356-3805
Municipal Water Department (24hr) 909-384-5141
Development Services 909- 384-5357
City of Redlands 909-798-7681
San Bernardino County 888-818-8988
Sheriff Department 909-387-3545
Sheriff Department (24 Hrs.) 909-387-8313
Highway Patrol 909-383-4247
S. B. County Fire Department 909-387-5974
Flood Control 909-387-7906
Environmental Health Services Protection Program (24 Hrs.) 800-442-2283
Office of Emergency Services (24-Hr) 909-356-3931
Local 909-356-3998
Regional 562-795-2900
California Utilities Emergency Association 916-845-8510
Bear Valley Mutual Water Co. 909-793-4901
San Bernardino Valley Municipal Water District 909-387-9200
POLICE, FIRE DEPARTMENT, AND CITY CONTACTS
SEWER SYSTEM MANAGEMENT PLAN
City of San Bernardino Fire Stations
Station #221 200 East 3rd Street 909-918-2200
Station #222 1201 West 9th Street 909-384-5405
Station #223 2121 Medical Center Drive 909-384-5400
Station #224 2641 North “E” Street 909-384-5402
Station #225 1640 Kendall Drive 909-384-5403
Station #226 1920 Del Rosa Avenue 909-384-5406
Station #227 282 West Fortieth Street 909-384-5407
Station #228 3398 East Highland Avenue 909-384-5408
Station #229 202 Meridian Avenue 909-384-5409
Station #230 502 South Arrowhead Avenue 909-384-5410
Station #231 450 Vanderbilt Way 909-384-5299
Station #232 6065 Palm Ave 909-880-2137
Station #233 165 South Leland Norton Way 909-382-7287
POLICE, FIRE DEPARTMENT, AND CITY CONTACTS
APPENDIX B
Emergency Contact List - Contractors
Merlin Johnson Construction Inc.
PO Box 777
Mentone, CA 92359
Daytime Number: 909-794-7702
Emergency Contact: Merlin Johnson
Emergency Number: 909-322-6061 Legend
Pump & Well Service Inc.
Legend Pump & Well Service Inc.
1324 Rialto Avenue
San Bernardino, CA 92410
Daytime Number: 909-384-1000
Emergency Contact: Keith Collier
Cellular Number: 951-830-1355 (24hr.)
E.S Babcock Laboratories
6100 Quail Valley Court
Riverside, CA 92507-0704
Daytime Number: 951-653-3351
Clinical Lab of San Bernardino
21881 Barton Road
Grand Terrace, CA 92313
Daytime Number: 909-825-7693
Emergency Contact: Bob Glaubig
Swains Electric Motor Service
400 E. Devonshire
Hemet, CA 92543
Daytime Number: 951-929-3411
Chem Tech
Fullerton, CA
Daytime Number: 714-524-8222
Emergency Contact: Rocky Zoeter
Phone Number: 714-350-5981
TESCO Controls
8440 Florin Road
Sacramento, CA 95828
Daytime Number: 916-395-8800
Sulzer Electro-Mechanical Services Inc.
620 South Rancho Ave
Colton, CA
Daytime Number: 909-825-7971
Big Sky Electric Inc.
601 S. Milliken Ave., Suite R
Ontario, CA 91761
Emergency Contact: John Phillips
Daytime Number: 909 390-7215
Cellular Number: 909 952-6945
Rain for Rent
6400 Fischer
Riverside, CA 92507
Daytime No. 951-653-2171
Emergency Number: 951-653-2171
Emergency Contact List - Suppliers
Inland Water Works
PO Box 2246
San Bernardino, CA 92406
Daytime No. 909-883-8941
Emergency Contact: Greg Spears
Cellular Number: 909-322-0208
Home Number: 909-335-7062
Emergency Contact: Jeff Spears
Cellular Number: 909-322-0210
Home Number: 909-864-0288
Trench Shoring
636 East Rosecrans Avenue
Los Angeles, CA 90059 - 3507
Daytime No. 310-327-5554
Emergency Number: 1-800-423-4411
SEWER SYSTEM MANAGEMENT PLAN
APPENDIX C
SAMPLE TEMPLATES FOR SSO VOLUME ESTIMATION
DATE: AM / PM
RECEIVED BY: CALLER'S NAME:
CALLER'S PHONE NO:
CALLER'S ADDRESS:
LOCATION OF OVERFLOW / STOPPAGE:
CROSS ST:
NAMES OF CREW MEMBERS DISPATCHED:
TIME:
DESCRIPTION OF COMPLAINT:
ACCOUNT NUMBER:
ACCOUNT LOGGED:Y / N BY:
DATE:
TIME ARRIVED: TIME DEPARTED: CREW:
MAINTENANCE WORK PERFORMED:
CAUSE OF STOPPAGE: OWNER'S PROBLEM: Y / N
CONDITIONS FOUND: OWNER CONTACTED: Y / N
SIZE OF LINE: LENGTH OF LINE:
GPS LATITUDE:
DATE:
REQUIRED INFORMATION BY ALL USERS
SSO EVENT #:
OES CONFIRMATION #:
CALL OES ON ANY SPILL REACHING A STORM DRAIN OR WATER WAY
EVWD
SEWER STOPPAGE / OVERFLOW REPORT
CALL RECEIVED:
First & Last Name Needed First & Last Name needed
FOR OFFICE USE
SUPERVISOR'S SIGNATURE:
STOPPAGE
FIELD REPORT (FOR RESPONSE CREW)
UPSTREAM MH#: DOWNSTREAM MH#:
GPS LONGITUDE:
SIGNATURE:
First & Last Name needed
AM / PM
(COMPLETE REMAINDER OF FORM IF AN OVERFLOW HAS OCCURRED)
TIME ARRIVED: TIME DEPARTED: CREW:
TIME OVERFLOW STARTED: TIME OVERFLOW STOPPED:
OVERFLOW DURATION: MINUTES
OVERFLOW FLOW: GAL/MIN
SIZE OF LINE: LENGTH OF LINE:
GPS LATITUDE:
DATE:
DESCRIBE CAUSE OF OVERFLOW:
DESCRIBE CLEANUP METHOD:
DESCRIBE HOW OVERFLOW QUANTITY WAS CALCULATED:
RECEIVING WATERS:YES NO
PICTURES TAKEN:YES NO BY:
SAMPLES TAKEN:YES NO BY:
LOCATION OF SAMPLES:
PROPERTY DAMAGE AND AFFECTED AREA: YES NO
DESCRIBE:
YES NO BYPASS PUMPING:YES NO
YES NO LINE CLEANED:YES NO
YES NO
SSO EVENT #:
OVERFLOW
FIELD REPORT (FOR RESPONSE CREW)
UPSTREAM MH#: DOWNSTREAM MH#:
GPS LONGITUDE:
SIGNATURE:
LOCATION:
SIGNS POSTED:
BARRICADED:
NOTIFY NEIGHBORS:
REGULATORY AGENCIES NOTIFIED:
YES NO SPILL #:
YES NO SPILL #:
YES NO SPILL #:
OTHER: YES NO SPILL #:
CONTACTS / DETAILS:
FOLLOWUP MEASURES:
WORK ORDER #:
FREQUENCY OF EXISTING P/M PROGRAM:
LAST DATE P/M PERFORMED:
RECOMMENDATIONS ON HOW TO ELIMINATE FUTURE PROBLEMS:
REPORT COMPLETED BY: DATE:
SSO SUBMITTED BY:DATE:
SSO CERTIFIED BY:DATE:
DATE:
DATE / TIME:
SSO EVENT #:
DATE / TIME:
SKETCH OF AREA: (INCLUDE MANHOLES, INTERSECTIONS, LOCATION OF STOPPAGE, ETC.)
CERTIFICATE #:
OES:DATE / TIME:
RWQCB:DATE / TIME:
COUNTY HEALTH:
PHONE #:(800) 852-7550 CA 9-1-1 Emergency
FAX #:916-657-9911 / 916-657-9259
WEBSITE:http://www.oes.ca.gov
PHONE #:(916) 341 - 7365
FAX #:(916) 341 - 5252
WEBSITE:http://www.swrcb.ca.gov
PHONE #:(909) 453-6250 CELL #:(909) 503-6083
FAX #:(909) 453-6290
WEBSITE:http://www.sbcitywater.org/
PHONE #:(800) 782-4264
FAX #:
WEBSITE:http://www.co.san-bernardino.ca.us/pubhlth/
PHONE #:(909) 387-7918
FAX #:
WEBSITE:http://www.co.san-bernardino.ca.us/flood/
STATE WATER RESOURCES CONTROL BOARD
Robert Castro
Environmental Control Section, Grease Only (FOG)
COUNTY OF SAN BERNARDINO DEPARTMENT OF HEALTH
COUNTY OF SAN BERNARDINO FLOOD CONTROL DISTRICT
STATE GOVERNOR'S OFFICE OF EMERGENCY SERVICES
CITY OF SAN BERNARDINO MUNICIPAL WATER DEPARTMENT
SEWER SYSTEM MANAGEMENT PLAN
APPENDIX D
SAMPLE COLLECTION GUIDELINES (BACWA/CVCWA