HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 10/23/2019REG ULA R BO A RD MEET IN G
October 23, 2019 - 5:30 PM
31111 Greenspot Road, Highland, C A 92346
AGE N D A
"In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors".
C A LL TO O RD ER
PLED G E O F A LLEG IA N C E
RO LL C A LL O F BO A RD MEMBERS
P U B L I C C OMME N T S
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the D istrict C lerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of C alifornia Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. T he matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
AGE N D A - T his agenda contains a brief general description of each item to be
considered. Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a determination
that an emergency exists or that a need to take immediate action on the item came to the
attention of the District subsequent to the posting of the agenda.
1.Approval of Agenda
2.AP P RO VAL O F C ON SE N T C AL E N D AR
All matters listed under the C onsent C alendar are considered by the Board of
Directors to be routine and will be enacted in one motion. T here will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items to
be discussed and/or removed from the Consent Calendar.
a.September 2019 Disbursements: A ccounts payable disbursements for the
period include check numbers 254859 through 255015, bank drafts, and A C H
Payments in the amount of $3,825,578.38 and $372,875.06 for payroll.
b.Financial Statements for September 2019
c.Approve Investment Report for Quarter Ended September 30, 2019
D I SC U SSI ON AN D P O SSI B L E AC T I O N I T E MS
3.Authorize Further Evaluation of a New Surface Water Treatment Plant
4.C onsider Transfer of Unclaimed Funds into the District General Fund
5.C onsider Board Meeting C ancellations
RE P O RT S
6.Board of Directors' Reports
7.General Manager/C EO Report
8.Legal Counsel Report
9.Board of Directors' Comments
AD J O U RN
P LEAS E NO T E:
Materials related to an item on this agenda s ubmitted to the Board after dis tribution of the agenda packet
are availab le fo r pub lic ins p ectio n in the District's o ffic e lo cated at 31111 G reens p o t R d., Highland , during
normal bus ines s ho urs. Also, s uc h d o cuments are available on the District's website at www.eastvalley.org
subject to staff's ability to pos t the doc uments before the meeting.
P urs uant to G overnment C o d e S ec tio n 54954.2(a), any reques t for a d is ab ility-related modific ation or
ac commodation, inc luding auxiliary aid s o r s ervic es , that is s o ught in order to p artic ip ate in the above-
agendized p ublic meeting s ho uld be d irected to the District C lerk at (909) 885-4900 at leas t 72 ho urs prior
to said meeting.
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #2.a.
Meeting Date: O cto b er 23, 2019
C ons ent Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: S eptemb er 2019 Dis b ursements : Acc o unts payab le dis b ursements for the perio d includ e check
numbers 254859 through 255015, b ank drafts, and AC H P ayments in the amo unt of $3,825,578.38
and $372,875.06 fo r p ayroll.
R E C O MME N D AT IO N:
S taff recommends that the Board of Direc tors (Bo ard ) review and appro ve the District’s expens e
disburs ements fo r the period S eptemb er 1, 2019 thro ugh S eptemb er 30, 2019 in the amount o f $4,198,453.44.
B AC KGR O UN D / AN ALYS IS :
In the continued effo rt to b e fis cally trans p arent, the p ayment register fo r s upplies , materials , services , and
p ayroll fo r S eptemb er 2019 is attac hed fo r review and ap p ro val. T his p ro cess p ro vides the Bo ard and the pub lic
an opportunity to review the exp ens es o f the District. Acc o unts P ayable is p ro ces s ed weekly, while p ayroll is
p ro ces s ed bi-weekly. Info rmation to justify eac h expenditure is available thro ugh the F inanc e Department.
Acc o unts payab le d is b urs ements for the p erio d inc lude c hec k numbers 254859 thro ugh 255015, bank drafts ,
and A C H P ayments in the amo unt of $3,825,578.38 and $372,875.06, fo r p ayroll. S ignific ant expenses greater
than o r equal to $50,000 are further exp lained below:
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the F inanc e Dep artment.
F IS C AL IMPAC T
S ufficient funds have b een b udgeted in the adopted F Y 2019-20 Bud get.
ATTACH M E N TS:
Description Type
September 2019 P ayment Registe r Backup Material
PAYMENT REGISTER
SEPTEMBER 1, 2019 - SEPTEMBER 30, 2019
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
9/3/2019 254859 FACILITY REFUND CHECKS 9/4/19 KB 615.44
9/3/2019 254860 FACILITY REFUND CHECKS 9/4/19 KB 100.00
9/4/2019 254861 DALILA LEON 81.82
9/4/2019 254862 VALUE HOME RENTALS, LLC 100.65
9/4/2019 254863 VALUE HOME RENTALS, LLC 329.89
9/4/2019 254864 MARIE HURTON 9.83
9/4/2019 254865 OPENDOOR LABS, INC.85.60
9/4/2019 254866 OPENDOOR PROPERTY LLC 97.83
9/4/2019 254867 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,387.62
9/4/2019 254868 APPLEONE EMPLOYMENT SERVICE 665.28
9/4/2019 254869 CHEM-TECH INTERNATIONAL INC 16,729.80
9/4/2019 254870 EVERSOFT, INC 212.53
9/4/2019 254871 FAIRVIEW FORD SALES,INC 101.84
9/4/2019 254872 GARY YOUNG 533.75
9/4/2019 254873 HACH COMPANY 1,201.54
9/4/2019 254874 HATFIELD BUICK 362.91
9/4/2019 254875 HUB CONSTRUCTION SPECIALTIES 104.22
9/4/2019 254876 INLAND WATER WORKS SUPPLY CO 365.74
9/4/2019 254877 K & L HARDWARE 29.87
9/4/2019 254878 MICHAEL J SYRKO, JR 591.56
9/4/2019 254879 NORTH FORK WATER CO 400.00
9/4/2019 254880 THE WRIGHT FAMILY TRUST 13,750.00
9/4/2019 254881 TRUSSELL TECHNOLOGIES.INC 19,542.50
9/4/2019 254882 TYLER TECHNOLOGIES, INC 440.00
9/4/2019 254883 UNIFIRST CORPORATION 404.16
9/11/2019 254885 ANTHONY GOMEZ 100.00
9/11/2019 254886 ELIZBETH EWERT 119.00
9/11/2019 254887 ERIC BURLINGAME 200.00
9/11/2019 254888 ERNEST WONG 200.00
9/11/2019 254889 JENNIFER DOLL 100.00
9/11/2019 254890 JOCELYN CANNON 350.00
9/11/2019 254891 MIGUEL NEVAREZ 100.00
9/11/2019 254892 NORMA CONTRERAS 198.00
9/11/2019 254893 RAYMOND ROBLES 100.00
9/11/2019 254894 AMELIA ROMERO 60.71
9/11/2019 254895 JCM CAPITAL INVESTMENTS 126.09
9/11/2019 254896 YUTU LLC 80.36
9/11/2019 254897 KHUNARY SOK 101.64
9/11/2019 254898 SWIGART FAMILY LLC 51.95
9/11/2019 254899 L2 GROUP LLC 222.52
9/11/2019 254900 FABRIC & ENGINEERING ASPHALT 1,015.05
9/11/2019 254901 LISA ZAVALA 93.00
9/11/2019 254902 ATS, ALPINE TECHNICAL SERVICES, LLP 1,862.17
9/11/2019 254903 B4 INSPIRATIONS, INC.1,261.35
PAYMENT REGISTER
SEPTEMBER 1, 2019 - SEPTEMBER 30, 2019 Page 1 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
9/11/2019 254904 BODY METRX- MARLY PAULUS 429.00
9/11/2019 254905 BURRTEC WASTE (GROUP) INDUSTRIES, INC.148.82
9/11/2019 254906 BURRTEC WASTE (GROUP) INDUSTRIES, INC.148.82
9/11/2019 254907 BURRTEC WASTE (GROUP) INDUSTRIES, INC.346.85
9/11/2019 254908 CHEM-TECH INTERNATIONAL INC 1,386.44
9/11/2019 254909 CULLIGAN OF ONTARIO 97.00
9/11/2019 254910 DIRECTV 241.97
9/11/2019 254911 DONEGAN TREE SERVICE 635.00
9/11/2019 254912 EWING IRRIGATION PRODUCTS INC 88.26
9/11/2019 254913 EXPERIAN 285.40
9/11/2019 254914 EYE MED VISION CARE 1,342.56
9/11/2019 254915 GOODMAN DISTRIBUTION INC 21.28
9/11/2019 254916 HATFIELD BUICK 38.07
9/11/2019 254917 HUB CONSTRUCTION SPECIALTIES 1,564.82
9/11/2019 254918 INLAND WATER WORKS SUPPLY CO 283.45
9/11/2019 254919 K & L HARDWARE 115.00
9/11/2019 254920 KELLY ASSOCIATES MANAGEMENT GROUP LLC 4,790.00
9/11/2019 254921 LIEBERT CASSIDY WHITMORE LCW 175.00
9/11/2019 254922 LOWE'S 1,088.11
9/11/2019 254923 NETWORK SOLUTIONS, LLC 368.98
9/11/2019 254924 RUHNAU CLARKE ARCHITECTS 4,100.00
9/11/2019 254925 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 10,928.04
9/11/2019 254926 SO CAL GAS 44.12
9/11/2019 254927 SOUTHERN CALIFORNIA EDISON COMPANY 18.15
9/11/2019 254928 STAPLES BUSINESS ADVANTAGE 1,308.16
9/11/2019 254929 UNIFIRST CORPORATION 699.20
9/11/2019 254930 VALERO MARKETING & SUPPLY COMP 11,416.80
9/12/2019 254931 COMMUNITY HERITAGE AND EDUCATION FOUNDATION 1,000.00
9/17/2019 254932 Facility Refund Check 9/18/19 KB 650.00
9/17/2019 254939 ALLEN SOVORY 200.00
9/17/2019 254940 FLORIBERTO SORIANO 100.00
9/17/2019 254941 JOSE RUBIO 88.46
9/17/2019 254942 LESTER WHITACRE 190.71
9/17/2019 254943 MOISES MARISCAL 200.00
9/17/2019 254944 RAID SARA 100.00
9/17/2019 254945 RENE CATALON 500.00
9/17/2019 254946 RICHARD DASS 150.00
9/17/2019 254947 TANIYA CYRIAC 100.00
9/17/2019 254948 VIVIANA CARDENAS 100.00
9/18/2019 254933 DIANA C REYES 39.40
9/18/2019 254934 DAN YE 188.04
9/18/2019 254935 ADRIAN MORENO 124.95
9/18/2019 254936 BRYAN NORCOTT 94.54
9/18/2019 254937 TONY TRIEU 57.71
9/18/2019 254938 SOTERO PADILLA 1.61
9/18/2019 254949 ADVANCED OFFICE, IMAGING PLUS 409.78
9/18/2019 254950 AMANDA PARRILLA, ROXS WITH A TWIST 380.00
9/18/2019 254951 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,387.62
9/18/2019 254952 ANTHESIS 3,851.50
9/18/2019 254953 APPLEONE EMPLOYMENT SERVICE 680.74
9/18/2019 254954 AT&T 46.69
9/18/2019 254955 BURRTEC WASTE (GROUP) INDUSTRIES, INC.1,217.36
9/18/2019 254956 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 2,243.92
PAYMENT REGISTER
SEPTEMBER 1, 2019 - SEPTEMBER 30, 2019 Page 2 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
9/18/2019 254957 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 2,243.92
9/18/2019 254958 DENTAL HEALTH SERVICES 320.40
9/18/2019 254959 DIB'S SAFE & LOCK SERVICE 161.64
9/18/2019 254960 FEDERAL EXPRESS CORPORATION 93.23
9/18/2019 254961 FIRST CHOICE SERVICES 586.03
9/18/2019 254962 FLEET MANAGEMENT DEPARTMENT 845.11
9/18/2019 254963 HARPER & ASSOCIATES ENGINEERING, INC 8,410.00
9/18/2019 254964 HATFIELD BUICK 82.43
9/18/2019 254965 HUB CONSTRUCTION SPECIALTIES 1,024.34
9/18/2019 254966 IB CONSULTING, LLC 11,379.60
9/18/2019 254967 IDEA HALL 10,000.00
9/18/2019 254968 INLAND WATER WORKS SUPPLY CO 2,195.12
9/18/2019 254969 KONICA MINOLTA 691.14
9/18/2019 254970 MCCROMETER INC 454.60
9/18/2019 254971 SOUTHERN CALIFORNIA EDISON COMPANY 201,530.30
9/18/2019 254972 STAPLES BUSINESS ADVANTAGE 185.69
9/18/2019 254973 THE SHERWIN WILLIAMS CO.180.85
9/18/2019 254974 U.S. BANCORP SERVICE CENTER 31,013.25
9/18/2019 254978 UNIFIRST CORPORATION 397.32
9/18/2019 254979 VERIZON 1,425.07
9/25/2019 254980 EVANGELINA ZEPEDA 62.25
9/25/2019 254981 DARK HORSE EQUITIES 36.34
9/25/2019 254982 TINA GRAHAM 45.05
9/25/2019 254983 WESTCORE II TIPPECANOE, LLC 121.85
9/25/2019 254984 WESTCORE II TIPPECANOE, LLC 123.58
9/25/2019 254985 ANITA MENDOZA 117.28
9/25/2019 254986 SAMANTHA SHED 18.39
9/25/2019 254987 JOSEPH CORDERO 52.14
9/25/2019 254988 AFFORDABLE AUTO SERVICE, RAHIB ELAWAR 199.85
9/25/2019 254989 ANTHONY POOL SERVICE, JAMES ANTHONY LOGSDON 295.00
9/25/2019 254990 APPLE, INC.25,290.87
9/25/2019 254991 APPLEONE EMPLOYMENT SERVICE 665.28
9/25/2019 254992 AT&T 1,054.94
9/25/2019 254993 BURGESS MOVING & STORAGE 2,420.90
9/25/2019 254994 CHEM-TECH INTERNATIONAL INC 52,755.51
9/25/2019 254995 COUNTY OF SAN BERNARDINO, DEPT OF PUBLIC WORKS 951.00
9/25/2019 254996 DENTAL HEALTH SERVICES 320.40
9/25/2019 254997 FULL TRAFFIC MAINTENANCE, INC 5,977.65
9/25/2019 254998 INLAND WATER WORKS SUPPLY CO 14,127.54
9/25/2019 254999 INTERSTATE BATTERY 154.90
9/25/2019 255000 K & L HARDWARE 47.32
9/25/2019 255001 LIEBERT CASSIDY WHITMORE LCW 1,584.10
9/25/2019 255002 METROPOLITAN LIFE INS CO 115.80
9/25/2019 255003 NASSAU LIFE INSURANCE COMPANY 66.74
9/25/2019 255004 PETAS CAR CARE- KEVIN KOHRELL 459.73
9/25/2019 255005 SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT 241.00
9/25/2019 255006 SAN BERNARDINO COUNTY, ATC CONTROLLER DIVISION 172.83
9/25/2019 255007 SAN BERNARDINO VALLEY WATER CONSERVATION 5,556.00
9/25/2019 255008 SOUTHERN CALIFORNIA EDISON COMPANY 12,116.47
9/25/2019 255009 THE HOME DEPOT PRO 352.84
9/25/2019 255010 THE HOME DEPOT PRO 603.01
9/25/2019 255011 THE SHERWIN WILLIAMS CO.604.53
9/25/2019 255012 UNIFIRST CORPORATION 411.08
PAYMENT REGISTER
SEPTEMBER 1, 2019 - SEPTEMBER 30, 2019 Page 3 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
9/25/2019 255013 VERIZON 1,626.45
9/26/2019 255014 Facility Refund Check 9/26/19 KB 621.71
9/30/2019 255015 Facility Refund Check 10/2/19 KB 650.00
BANK DRAFTS
9/3/2019 DFT0003465 CALPERS,GASB & 1959 SURVIVOR BENEFITS 700.00
9/3/2019 DFT0003466 CALPERS/ MEDICAL 85,377.43
9/3/2019 DFT0003476 MERCHANT BANKCD 302.18
9/4/2019 DFT0003469 CALPERS/ DEFERRED COMPENSATION 18,486.74
9/4/2019 DFT0003470 CALPERS/ RETIREMENT 41,451.04
9/4/2019 DFT0003474 STATE DISBURSEMENT UNIT 2,442.47
9/4/2019 DFT0003477 PayNearMe, Inc.147.26
9/6/2019 DFT0003468 CA SDI Tax 2,123.28
9/6/2019 DFT0003471 Federal Payroll Tax 25,320.08
9/6/2019 DFT0003472 Medicare 7,372.60
9/6/2019 DFT0003473 Social Security 249.64
9/6/2019 DFT0003475 State Payroll Tax 9,799.61
9/10/2019 DFT0003478 FORTE, ACH DIRECT INC, ACH FEES 4,564.24
9/10/2019 DFT0003480 TRANSFIRST DISCOUNT 13,460.64
9/11/2019 DFT0003479 PayNearMe, Inc.290.54
9/17/2019 DFT0003488 STATE DISBURSEMENT UNIT 2,678.62
9/18/2019 DFT0003490 PayNearMe, Inc.248.75
9/20/2019 DFT0003482 CA SDI Tax 1,992.82
9/20/2019 DFT0003483 CALPERS/ DEFERRED COMPENSATION 18,142.10
9/20/2019 DFT0003484 CALPERS/ RETIREMENT 41,486.28
9/20/2019 DFT0003485 Federal Payroll Tax 24,702.94
9/20/2019 DFT0003486 Medicare 7,216.40
9/20/2019 DFT0003487 Social Security 1,016.84
9/20/2019 DFT0003489 State Payroll Tax 9,223.93
9/25/2019 DFT0003492 Federal Payroll Tax 4,547.60
9/25/2019 DFT0003493 Medicare 1,519.25
9/25/2019 DFT0003494 State Payroll Tax 2,366.85
9/25/2019 DFT0003495 CBB 1,402.36
9/25/2019 DFT0003496 PayNearMe, Inc.193.03
9/27/2019 DFT0003497 AMERICAN FIDELITY ASSURANCE COMPANY 2,007.80
9/27/2019 DFT0003498 VERIFONE INC 22.00
9/30/2019 DFT0003500 PayNearMe, Inc.123.38
ACH PAYMENTS
9/4/2019 10006332 EVWD EMPLOYEES EVENTS ASSOC 402.42
9/4/2019 10006333 ADS LLC 1,600.00
9/4/2019 10006334 ADVANTAGE FLEET WASH, INC 425.00
9/4/2019 10006335 ALLEN WILLIAMS 601.32
9/4/2019 10006336 AMANDA PARRILLA, ROXS WITH A TWIST 330.00
9/4/2019 10006337 BARRY'S SECURITY SERVICES, INC 108.55
9/4/2019 10006338 CAROL CALES 503.05
9/4/2019 10006339 CLEARFLY COMMUNATIONS 1,358.95
9/4/2019 10006340 DANIEL DAVIS 501.20
9/4/2019 10006341 DAVID HERNANDEZ 391.92
9/4/2019 10006342 DIMENSION DATA NORTH AMERICA 2,312.50
9/4/2019 10006343 ELISEO OCHOA 599.83
9/4/2019 10006344 FERGUSON ENTERPRISES, INC.294.91
9/4/2019 10006345 FMB TRUCK OUTFITTERS, INC 484.71
PAYMENT REGISTER
SEPTEMBER 1, 2019 - SEPTEMBER 30, 2019 Page 4 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
9/4/2019 10006346 FRONTIER COMMUNICATIONS 130.87
9/4/2019 10006347 GARY STURDIVAN 609.28
9/4/2019 10006348 GERALD SIEVERS 609.28
9/4/2019 10006349 GOLDEN STATE LABOR COMPLIANCE, LLC 4,750.00
9/4/2019 10006350 GORDON GRANT 523.40
9/4/2019 10006351 INFOSEND, INC 52,767.97
9/4/2019 10006352 JOSE MILLAN 120.00
9/4/2019 10006353 LINCOLN NATIONAL LIFE INS CO.2,238.58
9/4/2019 10006354 MCCRAY ENTERPRISES 765.81
9/4/2019 10006355 MICHAEL HENDERSON 594.16
9/4/2019 10006356 MIKE MALONEY 647.10
9/4/2019 10006357 MINUTEMAN PRESS OF RANCHO CUCAMONGA 644.70
9/4/2019 10006358 NEOPOST USA INC 360.00
9/4/2019 10006359 OFFICIAL PAYMENTS CORP.45.20
9/4/2019 10006360 QUINN COMPANY 6,421.10
9/4/2019 10006361 RBC RESOURCES 1,645.00
9/4/2019 10006362 REBECCA KASTEN 533.61
9/4/2019 10006363 SUPERIOR AUTOMOTIVE WAREHOUSE, INC.88.71
9/4/2019 10006364 SWAINS ELECTRIC MOTOR SERVICE 6,103.38
9/4/2019 10006365 UNDERGROUND SERVICE ALERT 121.23
9/4/2019 10006366 US BANCORP, GOVERNMENT LEASING AND FINANCE, INC 227,275.58
9/4/2019 10006367 USA BLUE BOOK 945.30
9/4/2019 10006368 VOLOGY, INC.9,459.43
9/9/2019 10006369 VALERIE SPURLOCK 99.98
9/11/2019 10006370 ACWA, ASSOC OF CALIF WATER AGENCIES 50.00
9/11/2019 10006371 AIRGAS, USA LLC 1,564.93
9/11/2019 10006372 AMERICAN RENTALS, INC 33.45
9/11/2019 10006373 ANTHONY'S IRRIGATION 19,665.00
9/11/2019 10006374 ASBCSD 136.00
9/11/2019 10006375 ASHOK K. DHINGRA, AKD CONSULTING 16,739.46
9/11/2019 10006376 BARRY'S SECURITY SERVICES, INC 3,463.49
9/11/2019 10006377 CALIFORNIA FUELS & LUBRICANTS 1,264.33
9/11/2019 10006378 CINTAS CORPORATION (FIRST AID)318.53
9/11/2019 10006379 CLINICAL LAB OF S B 23,167.75
9/11/2019 10006380 COUNTY OF SAN BERNARDINO, RECORDER- CLERK 136.00
9/11/2019 10006381 DIMENSION DATA NORTH AMERICA 939.00
9/11/2019 10006382 EXCEL LANDSCAPE, ICN 8,220.00
9/11/2019 10006383 EZEQUIEL ELECTRIC, INC.4,013.81
9/11/2019 10006384 FERGUSON ENTERPRISES, INC.27.32
9/11/2019 10006385 FILARSKY & WATT LLP 155.00
9/11/2019 10006386 FMB TRUCK OUTFITTERS, INC 25.75
9/11/2019 10006387 FRONTIER COMMUNICATIONS 581.46
9/11/2019 10006388 GENESIS INDUSTRIAL SUPPLY, INC 1,583.50
9/11/2019 10006389 GMC ELECTRICAL, INC 4,050.00
9/11/2019 10006390 HDR ENGINEERING, INC.1,353.75
9/11/2019 10006391 INLAND MARKETING GROUP, IMG JEFF WHITMAN 160.00
9/11/2019 10006392 JC LAW FIRM 18,560.00
9/11/2019 10006393 JOSE MILLAN 600.00
9/11/2019 10006394 LANDS END INC 73.52
9/11/2019 10006395 LESLIE'S POOL SUPPLIES, INC.33.66
9/11/2019 10006396 MANAGED HEALTH NETWORK 241.92
9/11/2019 10006397 MANAGED MOBILE, INC.2,103.14
9/11/2019 10006398 MCMASTER-CARR 411.49
PAYMENT REGISTER
SEPTEMBER 1, 2019 - SEPTEMBER 30, 2019 Page 5 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
9/11/2019 10006399 MINUTEMAN PRESS OF RANCHO CUCAMONGA 3,742.99
9/11/2019 10006400 ORION SYSTEMS INTEGRATORS LLC 2,000.00
9/11/2019 10006401 PARKHOUSE TIRE, INC 1,651.71
9/11/2019 10006402 PARRON HALL CORPORATION 2,231.50
9/11/2019 10006403 PLUMBERS DEPOT INC.1,117.76
9/11/2019 10006404
PRECINCT REPORTER, B. TOWNSEND SO CAL ENTERPRISES
LLC, 900.00
9/11/2019 10006405 QUINTANA, WATTS & HARTMANN LLC 4,200.00
9/11/2019 10006406 SAFETY COMPLIANCE COMPANY 200.00
9/11/2019 10006407 SITEONE LANDSCAPE SUPPLY , LLC 260.74
9/11/2019 10006408 THIRDWAVE CORPORATION 18,507.00
9/11/2019 10006409 UNDERGROUND SERVICE ALERT 260.80
9/11/2019 10006410 VERIZON WIRELESS 3,791.80
9/11/2019 10006412 VULCAN MATERIALS CO/ CALMAT CO 5,281.40
9/18/2019 10006413 ACWA, ASSOC OF CALIF WATER AGENCIES 50.00
9/18/2019 10006414 ADVANTAGE FLEET WASH, INC 700.00
9/18/2019 10006415 BARRY'S SECURITY SERVICES, INC 1,703.25
9/18/2019 10006416 BOOT BARN, INC 226.79
9/18/2019 10006417 CALIFORNIA FUELS & LUBRICANTS 1,273.49
9/18/2019 10006418 COMPUTERIZED EMBROIDERY COMPANY, INC 210.11
9/18/2019 10006419 CORELOGIC SOLUTIONS INC.360.50
9/18/2019 10006420 EVWD EMPLOYEES EVENTS ASSOC 447.42
9/18/2019 10006421 EXCEL LANDSCAPE, ICN 178.82
9/18/2019 10006422 FERGUSON ENTERPRISES, INC.150.08
9/18/2019 10006423 FRONTIER COMMUNICATIONS 188.44
9/18/2019 10006424 INLAND DESERT SECURITY & COMMUNICATIONS, INC 582.85
9/18/2019 10006425 JOSE MILLAN 120.00
9/18/2019 10006426 LANDS END INC 48.07
9/18/2019 10006427 LEGEND PUMP AND WELL 3,512.00
9/18/2019 10006428 MANAGED MOBILE, INC.1,310.40
9/18/2019 10006429 MCMASTER-CARR 73.85
9/18/2019 10006430 MERLIN JOHNSON CONSTRUCTION 11,067.53
9/18/2019 10006431 MINUTEMAN PRESS OF RANCHO CUCAMONGA 6,655.00
9/18/2019 10006432 MUFG UNION BANK N.A. 2,098,919.83
9/18/2019 10006433 MUFG UNION BANK, N.A. 292,275.76
9/18/2019 10006434 PARKHOUSE TIRE, INC 291.50
9/18/2019 10006435 PATTON'S SALES CORP 251.22
9/18/2019 10006436 PLUS 1 PERFORMANCE 180.02
9/18/2019 10006437 ROUNSVILLE'S AUTO BODY 567.00
9/18/2019 10006438 SDRMA, SPECIAL DISTRICT RISK MGMT 10,635.68
9/18/2019 10006439 SEASONS AND REASONS, LLC 3,537.50
9/18/2019 10006440 SHRED-IT US JV LLC 193.14
9/18/2019 10006441 STEPHANIE MICHELE GUIDA 225.00
9/18/2019 10006442 SUPERIOR AUTOMOTIVE WAREHOUSE, INC.63.29
9/18/2019 10006443 TESCO CONTROLS, INC.8,549.60
9/18/2019 10006444 VOLOGY, INC.4,151.98
9/18/2019 10006445 WATER SYSTEMS OPTIMIZATION INC.2,500.00
9/25/2019 10006446 ADVANTAGE FLEET WASH, INC 450.00
9/25/2019 10006447 BARRY'S SECURITY SERVICES, INC 1,638.12
9/25/2019 10006448 BOOT BARN, INC 900.00
9/25/2019 10006449 CINTAS CORPORATION (FIRST AID)173.42
9/25/2019 10006450 CLA-VAL CO 8,845.36
9/25/2019 10006451 FERGUSON ENTERPRISES, INC.677.26
PAYMENT REGISTER
SEPTEMBER 1, 2019 - SEPTEMBER 30, 2019 Page 6 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
9/25/2019 10006452 FRONTIER COMMUNICATIONS 467.21
9/25/2019 10006453 JEREMY SUBRIAR 358.75
9/25/2019 10006454 JOSE MILLAN 2,750.00
9/25/2019 10006455 LEGEND PUMP AND WELL 1,213.18
9/25/2019 10006456 MCMASTER-CARR 82.15
9/25/2019 10006457 NATIONAL CONSTRUCTION RENTALS 158.49
9/25/2019 10006458 PLUMBERS DEPOT INC.1,442.99
9/25/2019 10006459 POWERSTRIDE BATTERY CO.415.95
9/25/2019 10006460 PRINCIPAL FINANCIAL GROUP 9,337.40
9/25/2019 10006461 QUINN COMPANY 205.22
9/25/2019 10006462 SULZER ELECTRO-MECHANICIAL SERVICES (US) INC.7,953.64
9/25/2019 10006463 VULCAN MATERIALS CO/ CALMAT CO 703.63
9/25/2019 10006464 WAXIE SANITARY SUPPLY 355.88
TOTAL 3,825,578.38$
PAYMENT REGISTER
SEPTEMBER 1, 2019 - SEPTEMBER 30, 2019 Page 7 of 7
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #2.b .
Meeting Date: O cto b er 23, 2019
C ons ent Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: F inanc ial S tatements fo r S eptember 2019
R E C O MME N D AT IO N:
S taff rec o mmends that the Board of Directo rs (Bo ard ) ac cept and file the attac hed financial s tatements as of,
and for the p erio d ended, S eptember 30, 2019.
B AC KGR O UN D / AN ALYS IS :
Includ ed herewith fo r the Board’s review is a s ummary o f Eas t Valley Water District’s financ ial results , as of
S ep tember 30, 2019.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the F inanc e Dep artment.
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
ATTACH M E N TS:
Description Type
September 2019 Financial Statement M onthly Review Backup Material
September 2019 Financial Statements Backup Material
FINANCIAL STATEMENTS MONTHLY REVIEW
SEPTEMBER 30, 2019
page | 1
FINANCIAL STATEMENTS MONTHLY REVIEW
SEPTEMBER 30, 2019
page | 2
FINANCIAL STATEMENTS MONTHLY REVIEW
SEPTEMBER 30, 2019
page | 3
FINANCIAL STATEMENTS MONTHLY REVIEW
SEPTEMBER 30, 2019
page | 4
FINANCIAL STATEMENTS MONTHLY REVIEW
SEPTEMBER 30, 2019
page | 5
FINANCIAL STATEMENTS MONTHLY REVIEW
SEPTEMBER 30, 2019
page | 6
FINANCIAL STATEMENTS MONTHLY REVIEW
SEPTEMBER 30, 2019
page | 7
B O AR D AG E N DA S TAF F R E P O RT
Agenda Item #2.c .
Meeting Date: O cto ber 23, 2019
C onsent Item
To: G overning Bo ard Members
F rom: G eneral Manager/C E O
S ubject: Ap pro ve Inves tment R epo rt fo r Q uarter Ended S ep tember 30, 2019
R E C O MME N DAT IO N:
S taff rec ommends that the Bo ard of Direc tors ac c ept and file the attac hed Investment R ep ort fo r the quarter ended ,
S ep tember 30, 2019.
B AC KG R OUN D / AN ALYS IS :
C alifornia Government C ode §53646(b) requires the T reasurer or C F O of a local agency to submit a quarterly report on
the agency’s investments to the legislative body of the agency within 30 days of the end of each quarter.
T he attached Investment Report shows all of the D istrict’s cash and investments, restricted and unrestricted, as of
S eptember 30, 2019. Attachment A presents the investment securities purchased and retired during the quarter J uly to
S eptember 2019. Increases and decreases in highly liquid funds, such as L AI F, are explained in the narrative below.
Unrestricted Investments
L AI F
T he balanc e held in the Loc al Agenc y Inves tment F und at the beginning of the quarter was $14,796,935. Interes t
earned d uring the p revious q uarter o f $94,539 was posted to the acco unt in July. T here were no trans fers during the
q uarter res ulting in a b alanc e o f $14,891,474, at the end of the quarter.
LAIF earnings for the quarter ended S eptember 30, 2019 were $91,727.11, c alculated at an app ortionment rate of
2.45%; down fro m 2.57% whic h had b een in effec t for the previous q uarter. T he earnings were po sted to the Distric t’s
ac co unt o n O ctob er 15, 2019.
C itizen’s Business Bank (C B B) Wealth Management
T he total (bo ok) value of the as s ets held with C BB increas ed $25,674 to $5,784,995 during the q uarter ended
S eptember 30, 2019. T he balance in this ac c ount is held bo th in a money market ac c ount ($273,874) and in a
$5,511,121 p ortfolio of Treasury and federal agenc y s ec urities shown on Attac hment A.
Net interes t payments rec eived on s ec urities in the Dis tric t’s p ortfo lio were $23,262 and funds held in money market
ac co unts earned $1,823.
Investment manager fees paid during the quarter were $2,180. Earnings were inc reased by a $2,769 amortization p aid
R ec ommend ed by:
John Mura
G eneral Manager/C EO
R es pectfully s ubmitted:
Brian Tomp kins
C hief F inancial O fficer
o n the ac quis itio n of c ertain bo nds .
T here were no Dis tric t trans fers to or from this investment acco unt during the q uarter.
T he following sched ule s ummarizes the ac tivity fo r Unrestric ted Inves tments during the Q uarter ended S eptember 30,
2019:
Restricted Investments
Trust acc ounts with Unio n Bank are used to s afeguard funds whic h are restric ted b y bond c ovenants . T he acco unts
remaining op en as of September 30, 2019, are us ed to rec eive Distric t d eposits, from whic h the Trustee (Union Bank)
p ays Dis trict bond holders .
S emiannual bond payment dates are April 1st and O ctober 1st.
S ummary S ched ule of Union Bank Trustee Acco unts
T he fo llowing s c hedule summarizes ac tivity in the Union Bank ac c ounts for the Q uarter end ed S eptember 30, 2019:
AGE NC Y GOALS AN D O B J E C T IVE S:
G o al and O b jec tives I I - Maintain a C ommitment to S ustainab ility, Trans parency, and Acc ountability
a) P rac tice Trans parent and Acc ountable F is c al Management
R E VIE W B Y O T HE R S:
T his agenda item has been reviewed b y the F inanc e Dep artment.
F IS C AL IMPAC T
T here is no fis c al imp ac t as so ciated with this agend a item.
ATTAC H M E NTS:
Descriptio n Type
Investment Rpt Qtr Ended Sep 30 2019 Backup Material
Attachment A - C BB Investment Activity Rpt Qtr Ended Sep
30 2 019 Backup Material
EAST VALLEY WATER DISTRICT
Investment Activity
Quarter Ended September 30, 2019
Market
Purch Units / Maturity Amort Cost Adjusted Cost Matured / Adjusted Cost Value
Date Issuer CUSIP Yield Face Value Date 7/1/2019 Adjustment 7/1/2019 Purchases Called 9/30/2019 9/30/2019 Water Sewer
01/27/16 Federal Home Loan Bank 3130A6XY8 2.000% 100,000 01/27/21 100,000.00 100,000.00 100,000.00 100,002.00 100,002.00
10/12/16 Federal Home Loan Bank 3130A9GS4 1.700% 100,000 10/12/21 100,000.00 100,000.00 100,000.00 99,808.00 99,808.00
10/29/15 Federal Home Loan 3130A6NA1 1.400% 100,000 10/29/19 100,000.00 100,000.00 100,000.00 99,965.00 99,965.00
12/09/16 Federal Home Loan 313371U79 3.125% 200,000 12/11/20 204,164.98 204,164.98 204,164.98 203,056.00 203,056.00
08/03/16 Federal Home Loan 3130A8WW9 1.300% 100,000 05/01/20 100,000.00 100,000.00 100,000.00 99,678.00 99,678.00
05/31/18 FHLB 3130AEBM1 2.750% 100,000 05/10/21 99,892.00 99,892.00 99,892.00 102,915.00 102,915.00
05/31/17 US Treasury Note 912828XR6 1.750% 300,000 05/31/22 299,765.63 299,765.63 299,765.63 301,125.00 301,125.00
03/15/16 Fannie Mae 3136G3CK9 1.520% 300,000 06/15/20 299,745.00 299,745.00 299,745.00 299,322.00 299,322.00
07/28/16 Fannie Mae 3136G3J30 1.600% 100,000 07/28/21 100,000.00 100,000.00 100,000.00 99,804.00 99,804.00
08/04/16 Fannie Mae 3136G3XV2 1.100% 100,000 07/27/20 99,750.00 99,750.00 99,750.00 99,344.00 99,344.00
08/24/16 Fannie Mae 3135G0N66 1.400% 100,000 08/24/20 99,981.00 99,981.00 99,981.00 99,590.00 99,590.00
08/25/16 Fannie Mae 3136G3Y33 1.400% 300,000 08/25/21 300,000.00 300,000.00 300,000.00 298,428.00 298,428.00
10/27/15 Freddie Mac 3134G3F88 1.500% 08/28/19 100,118.17 100,118.17 100,118.17 - - -
04/03/19 Freddie Mac 3130AG7E9 1.000% 04/03/20 200,000.00 200,000.00 200,000.00 - - -
08/25/16 Freddie Mac 3134G95L7 1.600% 200,000 08/25/21 200,000.00 200,000.00 200,000.00 198,714.00 198,714.00
09/20/16 Freddie Mac 3134GALQ5 1.300% 09/20/19 100,000.00 100,000.00 100,000.00 - - -
09/30/16 Freddie Mac 3134GAHK3 1.600% 200,000 09/30/21 199,800.00 199,800.00 199,800.00 199,126.00 199,126.00
07/27/17 Freddie Mac 3134GBZS4 2.150% 300,000 04/27/22 300,000.00 300,000.00 300,000.00 300,084.00 300,084.00
12/14/18 Federal Farm Credit Bank 3133EJ2R9 2.750% 100,000 12/14/20 99,862.00 - 99,862.00 101,076.00 101,076.00
10/24/18 Federal Home Loan Bank 3130AFBQ9 2.750% 200,000 10/24/19 200,002.00 - 200,002.00 200,114.00 200,114.00
05/16/19 Federal Home Loan Bank 3130AGDT9 2.500% 11/16/20 200,000.00 200,000.00 - - -
07/08/19 Freddie Mac 3134GTWT6 2.550% 100,000 07/01/24 - 100,000.00 100,000.00 100,000.00 100,000.00
07/08/19 Freddie Mac 3134GTTL7 2.350% 06/17/21 - 200,000.00 200,000.00 - - -
08/21/19 Federal Home Loan Bank 3130AGX91 2.000% 100,000 08/21/20 - 100,000.00 100,000.00 99,938.00 99,938.00
08/27/19 Federal Home Loan Bank 3130AGYB5 2.050% 100,000 08/27/21 100,000.00 100,000.00 99,726.00 99,726.00
09/25/19 Freddie Mac 3134GUBA7 2.250% 200,000 09/16/24 199,988.00 199,988.00 200,000.00 200,000.00
09/10/19 Federal Home Loan Bank 3130AH2K8 2.050% 100,000 09/10/19 100,000.00 100,000.00 100,002.00 100,002.00
09/19/19 Federal Home Loan Bank 3130AH4N0 2.020% 100,000 09/19/19 100,000.00 100,000.00 100,005.00 100,005.00
12/09/16 Tenn Valley Authority 880591EL2 3.875% 111,000 02/15/21 113,171.44 (2,276.00) 110,895.44 (3,465.92) 114,361.36 114,124.65 114,124.65
11/04/16 US Treasury Note 912828T67 1.250% 500,000 10/31/21 499,765.63 499,765.63 499,765.63 495,940.00 495,940.00
06/14/16 Federal Home Loan Bank 3130A8EN9 1.640% 100,000 06/14/21 100,000.00 100,000.00 100,000.00 99,260.00 99,260.00
05/27/16 Fannie Mae 3136G15S4 1.250% 200,000 12/27/19 199,250.00 199,250.00 199,250.00 199,594.00 199,594.00
08/30/16 Fannie Mae 3136G35C5 1.400% 100,000 08/25/21 100,000.00 100,000.00 100,000.00 99,587.00 99,587.00
08/25/16 Freddie Mac 3134G93Q8 1.680% 200,000 08/25/21 200,000.00 200,000.00 200,000.00 199,374.00 199,374.00
09/14/17 Freddie Mac 3134GBC83 2.070% 200,000 06/14/22 200,000.00 200,000.00 200,000.00 200,140.00 200,140.00
01/02/18 US Treasury Note 912828N89 1.375% 500,000 01/31/21 493,115.86 493,115.86 (1,677.91) 494,793.77 497,385.00 497,385.00
5,511,000 5,408,383.71 (2,276.00) 4,906,243.71 899,988.00 794,974.34 5,511,121.37 5,507,226.65 3,601,822.00 1,905,404.65
Activity (Book Value)
Attachment A
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #3.
Meeting Date: O cto b er 23, 2019
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: Autho rize F urther Evaluatio n o f a New S urfac e Water Treatment P lant
R E C O MME N D AT IO N:
S taff recommends that the Bo ard o f Direc tors autho rize s taff, based on findings o f a feas ib ility study, to further
evaluate the c o ns tructio n o f a new s urfac e water treatment plant in the eas tern p art o f the District’s s ervic e area.
B AC KGR O UN D / AN ALYS IS :
Eas t Valley Water Dis tric t is c ontinuing with efforts to make s trategic dec is io ns that will p ro vid e both s hort-and
lo ng-term b enefits to cus tomers . T hro ugh the develo p ment o f integrated analysis s uc h as the S trategic P lan, 5-
Year Wo rk P lan, Dis tric t-wid e G oals, and P rogram G oals and O bjec tives , the Dis tric t continues to mo ve
fo rward with p ro jects and programs that maximize the viability of the water and was tewater sys tem. Within this
p ro ces s , und ers tanding the c apital need s fo r c urrent and future cus tomers while c o nsidering regio nal
s ustainability efforts is key when evaluating p ro ject options .
Eas t Valley Water Dis tric t has been p articipating in regional efforts to c o o p eratively manage the available water
s upplies through the G ro und water C ounc il. T his gro up monitors groundwater us age and c ollects p umping fees
b as ed o n ac tual his to rical us age. T his pro gram ens ures sus tainab le us e of the Bunker Hill G round Water Bas in
thro ugh ro lling c alculations that pas s thro ugh p ro p o rtio nate c o s ts for ground water us e and is essential to the
lo ng-term health of the basin. T he G roundwater C o unc il has resulted in a c o s t facto r that mus t b e c o nsidered
when evaluating ho w to maximize the us e of the Dis tric t’s three water s upplies .
T he North F ork Water C ompany has his torical water rights to the S anta Ana R iver. T his important s urfac e water
s o urc e c urrently travels alo ng the foothills and is treated at P lant 134, c urrently the Dis tric t’s only s urface water
treatment plant. S ince the hydro-elec tric turbine at P lant 134 became op erational, the fac ility has b een p rimarily
treating S tate P ro jec t Water in order to maximize the energy generatio n and the facility investment. With this s hift
in treatment fro m primarily North F o rk Water to S tate P ro ject Water the Dis tric t can evaluate how to p ut that
water to its bes t us e, includ ing c o ntinued treatment for the water d istrib utio n s ys tem o r for groundwater
rep lenis hment. C o nc urrently, the Dis tric t has b een wo rking with agricultural us ers to take step s to increas e
irrigatio n effic ienc ies .
Ad d itionally, the Dis tric t c urrently provides water s ervice to over 102,000 residents within the authority o f fo ur
d ifferent land us e agencies inc luding the c ities of Highland and S an Bernardino, C o unty of S an Bernard ino, and
the S an Manuel Band of Mission Indians . All these entities have identified future developments that wo uld be
the S an Manuel Band of Mission Indians . All these entities have identified future developments that wo uld be
cons truc ted within the Dis tric t’s servic e area. W hile thes e developments would b e s ignific antly more water
efficient than exis ting c o nstruc tion, there would b e an inc reas ed demand o n the s ystem.
T he current Mas ter P lan includes a recommendatio n that the Dis tric t c o ntinue making efforts to enhanc e
red und ancy and increas e p roductio n capabilities b as ed on both c urrent and future d emand need s . Having
completed a high-level evaluation o f alternatives to inc reas e the amount o f water the Distric t c an produce to meet
maximum d aily d emand, the next s tep in the p ro ces s is to further evaluate the c o ns tructio n of a sec o nd surfac e
water treatment plant whic h would b e loc ated on the east end of the s ervic e area.
T he Eas t Valley Water Dis tric t has three s o urc es o f water s upply to meet o ur c usto mer ’s need s which p ro vides
uniq ue o p p o rtunities fo r s ys tem o p erational flexibility. T hese s ourc es are: groundwater fro m the Bunker Hill
Basin, local surfac e water from the S anta Ana R iver (via No rth F o rk Water C ompany s hares), and imp o rted
s urfac e water fro m the S tate Water P rojec t. T he fo llo wing three alternatives were id entified and evaluated in a
p reliminary fas hion to p ro vide a clearer s ens e of d irec tion for future c o nsideration:
1. C o ns truct a new 4 MG D surfac e water treatment p lant on the eas t side o f the s ervic e area (East S W T P )
c apab le of treating lo cal s urface water and imp o rted surfac e water;
2. C o ns truct two new ground water wells with a c o mbined c ap ac ity of 4 MG D;
3. Exp and the c urrent surfac e water treatment capacity at P lant 134 b y 4 MG D.
As a first s tep in the p ro c es s o f determining the most ap p ropriate alternative, a simplified life c yc le cos t analys is
was performed to c o mpare the three alternatives at a high level. T his p reliminary analys is cons id ered C apital,
R ep air and R ep lac ement, O p eratio n and Maintenanc e, and Water S up p ly C o s ts. T he results of this analys is ,
even though not comprehens ive, s ho wed that the alternative to expand P lant 134 d id no t c o mp ete well with the
o ther alternatives . C o ns eq uently, the Eas t S W T P and New G roundwater Wells were deemed feasible and
worthy of further evaluation.
F o r the next step in d etermining the most ap propriate alternative, staff is recommend ing further evaluation to
characterize each alternative in more d etail so that a c o mprehens ive life c yc le c o s t analysis can be performed.
Detailed info rmatio n relating to the likely requirements for treatment p ro c es s equipment, pumping equip ment,
p ro viding electrical s ervic e, land ac q uisitio n, and p ermitting need s to b e d evelo p ed to s upport a comp rehens ive
analys is . In additio n to the conventional engineering cons id eratio ns mentioned ab o ve, a comprehens ive analys is
will need to ac curately rep res ent East Valley’s annual cost o b ligatio n to the G roundwater C o uncil that is a
functio n o f how muc h gro und water pumping is d o ne b y the Dis tric t, and how much rec yc led water and North
F o rk water is provid ed b y the Dis tric t fo r groundwater rec harge.
It is anticipated that c o ns ulting services will b e utilized to p erfo rm the comp rehens ive life c yc le c o s t analys is, at
an estimated c o st of $125,000. T his rec o mmend ed effo rt is exp ected to take about 9 mo nths . O nc e a
cons ultant is selec ted, s taff will bring a rec o mmend ation to the Bo ard fo r c o ntrac t ap p ro val.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G oal and O b jectives I - Implement Effec tive S o lutio ns T hrough Visionary Leadership
a) Identify O pportunities to O p timize Natural R esourc es
G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources
a) Develop P ro jec ts and P ro grams to Ens ure S afe and R eliable S ervices
b ) Enhanc e P lanning Efforts that R es p o nd to F uture Demands
R E VIE W B Y O T HE R S :
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Jeff No elte
Direc tor o f Engineering and O p eratio ns
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the executive management team.
F IS C AL IMPAC T
T he anticipated fund ing requirement o f $125,000 c an be p rovid ed by utilizing unus ed funds fro m the F o o thill
Zone S torage R es ervoir p ro jec t that has an approved budget o f $400,000 for F isc al Year 2019/2020.
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #4.
Meeting Date: O cto b er 23, 2019
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: C ons id er Transfer o f Unc laimed F und s into the Dis tric t G eneral F und
R E C O MME N D AT IO N:
S taff rec ommend s that the Board o f Directo rs (Bo ard) review and authorize the C hief F inanc ial O ffic er (C F O )
to perform p ro cedures p res cribed in the G o vernment C o d e and C ode o f C ivil P roc ed ure fo r the p urpos e o f
unencumbering s tale-d ated chec ks and keeping the related funds from es cheating to the S tate.
B AC KGR O UN D / AN ALYS IS :
T he Distric t’s checking ac c ount acc umulates a lo ng list of o ld , o uts tanding checks as a res ult of cus tomer
refund s relating to the clos ing of water ac counts and paid vendors who failed to cash their check. All o f the old
checks make the rec onciliatio n o f the c hec king ac count unnec es s arily c umbers o me.
G overnment C ode sec tions 50050-50052 and C ode o f C ivil P roc ed ures sec tion 1502(a)(2) d esc rib e the
p ro cedure to ap p ly to unc laimed fund s that are at leas t three years old . T he proc edure involves p ublishing a
notice about the unclaimed funds once a week for two cons ec utive weeks in a paper of general circ ulation. Any
claims that are s ub mitted as a res ult o f the no tic e will b e inves tigated and appro ved or rejected b y the C F O . Any
fund s remaining unc laimed 45 d ays after the first pub lic ation may be transferred to the Dis trict’s general fund.
G overnment C o d e s ec tion 50055 s tates that unclaimed fund s o f $15.00 or les s that have been held b y the
Dis tric t for more than one year do no t need to be pub lic ly no tic ed b ut may be trans ferred into the Dis tric t’s
general fund by simple ac tion of the Board.
S taff recommend s that the Bo ard autho rize the C F O to write o ff all stale-d ated checks that are mo re than o ne
year o ld and are les s than $15.00 (attac hed S c hedule A to taling $136.55).
S taff is also requesting autho rizatio n to pub lis h a no tic e regard ing all s tale-dated c hecks that are more than
$15.00 and are more than three years o ld (attac hed S c hedule B to taling $2,975.79) in the S an Bernardino S un
news p ap er fo r the p urp o s e of s atis fying the req uirements of the G o vernment C ode.
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
T his agend a item has been reviewed by the F inanc e Department and F inanc e and Human R es o urc es
C ommittee.
F IS C AL IMPAC T
T he fis cal imp ac t as s ociated with this agend a item is $3,112.34 and c o uld b e c o nverted from a liab ility to
Unres tric ted Net As s ets b y following G o vernment C o d e p ro cedures to write off the c hec ks lis ted on
Attac hments A and B.
ATTACH M E N TS:
Description Type
Schedule A - Less than 15 and 1 year Backup Material
Schedule B - Mo re than 15 and 3 years Backup Material
SCHEDULE A
UNCLAIMED CHECKS UNDER $15 & ONE YEAR OR OLDER
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
11/15/2013 238747 AYALA, PATRICIA 3.57$
06/02/2014 236831 PEARLE WALKER 7.66
06/02/2014 235978 AARON M DIETSCH 3.22
06/02/2014 237307 JANET E CANDELARIA 9.04
08/22/2014 241796 PATRICIA YZAGUIRRE 11.32
09/04/2014 241980 MONIKA TYAGI 5.58
11/07/2014 242782 CECILIA CAZARES 3.71
06/10/2015 244794 REO ACCOUNTING INC 4.79
02/18/2016 247056 SELENE IBARRA 5.95
06/16/2016 247983 MEHUJAEL LEPE 8.39
01/24/2017 249500 CLARENCE PHILLIPS 10.91
10/26/2017 251168 MINERVA CHAVEZ 3.76
10/26/2017 251170 ISELA HURTADO 1.24
01/31/2018 251704 DIONICIO HERNANDEZ 1.52
05/10/2018 252262 DEBORAH J MARSHALL 8.89
05/10/2018 252266 C BASSLER 5.32
07/11/2018 252589 HUGO CRUZ 12.44
08/15/2018 252778 DEBBIE CHRISTIAN 10.59
09/04/2018 252907 PAUL CRUZ 4.22
09/18/2018 252979 RICHEL FRANCIS 14.43
TOTAL 136.55$
Page 1 of 1
SCHEDULE B
UNCLAIMED CHECKS $15 AND OVER & THREE YEARS OR OLDER
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
06/02/2014 237516 MARCO A CHAVEZ 23.85$
06/02/2014 236798 JESUS MORA 45.09
06/02/2014 237343 LYNNE HUSBAND 31.15
06/02/2014 238292 CLAUDIA CEJA GUEVARA 82.56
06/02/2014 235464 MARILYN SINGER 45.35
06/02/2014 238194 JERRY ESCOBAR 83.96
11/07/2014 242752 FIRAS DIAB 54.31
11/19/2014 242826 OMAR HERNANDEZ 26.03
01/05/2015 243324 SHELLEY LAY 45.13
06/03/2015 244724 AMELIA A LOPEZ 24.29
10/07/2015 245853 HAZEL L BERUMEN 62.21
10/07/2015 245888 BRENDA MOODY 19.30
10/14/2015 245995 EDGAR CASTILLO 59.18
10/29/2015 246077 KELLY NGUYEN 66.98
11/19/2015 246312 GLADYS A QUIEL 28.51
11/19/2015 246321 JASON CHIRIANO 43.93
12/02/2015 246411 MARIA E URZUA 21.13
12/02/2015 246418 COSME COBIAN 88.00
12/10/2015 246476 HUNG NGUYEN 191.00
01/07/2016 246722 KHEN LAM 33.00
01/20/2016 246820 RUBEN DELGADO 84.33
01/20/2016 246825 JAMES KING 45.94
01/20/2016 246826 JOHN OLIVAS 29.48
01/20/2016 246833 DAYSI ALEJANDRE 27.58
01/20/2016 246836 ZAIRA JIMENEZ FIERRO 19.07
03/02/2016 247144 LIBBY JOHNSON 68.10
03/23/2016 247370 RAISE'EM UP MOBILE BARTENDING 70.00
03/31/2016 247420 MARK LOPEZ 66.48
04/14/2016 247498 ARACELI MALDONADO 22.79
04/14/2016 247505 LISA MUNOZ 84.71
04/14/2016 247508 KATHLEEN S VAN KOUWENBERG 41.10
04/14/2016 247535 NAPA AUTO PARTS 21.38
04/14/2016 247539 RAISE'EM UP MOBILE BARTENDING 70.00
04/25/2016 247587 LORI A STEPHENS 68.53
04/25/2016 247599 PHUONG DANH 24.58
05/05/2016 247637 KA'RON JACKSON 37.29
05/05/2016 247640 ADRAIN MONARREZ 38.33
05/26/2016 247875 COLOA GREENE 15.03
06/23/2016 248020 SULEICA LOPEZ 56.95
06/23/2016 248025 RAUL PAIRO 65.78
06/23/2016 248031 E & A BUSINESS GROUP CORP 15.62
06/30/2016 248061 JOSE SALDATE 25.65
07/27/2016 248286 CHRISTINE REMALY 89.22
07/27/2016 248294 SIXTO SERRANO 28.30
Page 1 of 2
SCHEDULE B
UNCLAIMED CHECKS $15 AND OVER & THREE YEARS OR OLDER
PAYMENT
DATE NUMBER VENDOR NAME AMOUNT
07/27/2016 248292 BERNIE FLORES 46.35
08/04/2016 248355 ANA GARCIA 23.24
08/04/2016 248366 RICHARD LE 33.65
08/18/2016 248513 FREO CA LLC 34.66
09/08/2016 248613 EFREN SANCHEZ 54.51
09/08/2016 248614 ANA GARCIA 26.37
02/07/2017 249588 FAISAL JAMIL 38.95
05/25/2017 250246 WARREN ROBERSON JR 150.00
06/28/2017 250453 KAREN L ROBINSON 16.17
08/09/2017 250687 JOSE MELENDEZ 33.18
09/27/2017 250999 ROBERTO CARRANZA 25.17
10/26/2017 251178 JI HYUN KIM 100.00
02/07/2018 251746 PATRICIA LAMB 43.45
03/15/2018 251928 NEREIDA PEREZ 33.10
05/10/2018 252263 JOHN SUDDERTH 68.16
10/18/2018 253136 WALTER HERNANDEZ 25.78
11/21/2018 253359 MOHANADI HAMDALLAH 31.85
TOTAL 2,975.79$
Page 2 of 2
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #5.
Meeting Date: O cto b er 23, 2019
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: C ons id er Board Meeting C anc ellatio ns
R E C O MME N D AT IO N:
S taff rec ommend s the following Board meeting c hanges :
1. C anc el the regular board meeting s c hed uled fo r No vember 27, 2019; and;
2. C anc el the regular b o ard meeting s c heduled for Dec emb er 25, 2019
B AC KGR O UN D / AN ALYS IS :
Eas t Valley Water Dis tric t’s regular board meetings o cc ur on the 2nd and 4th Wed nes d ays of each month. S taff
is recommending that the Bo ard of Direc tors ap p ro ve the cancellatio n o f the No vemb er 27, 2019 and the
December 25, 2019 regular meetings , as the November 27 meeting falls on the Wed nes d ay b efore T hanksgiving
and Dec emb er 25 is d uring the Dis tric t o ffic e c lo s ure.
T hes e c ancellatio ns will no t imp ac t Dis tric t operatio ns and routine items are being sc heduled acc o rd ingly.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
FINANCIAL STATEMENTS MONTHLY REVIEW
SEPTEMBER 30, 2019
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