HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 11/13/2019REG ULA R BO A RD MEET IN G
C losed Session Begins at 4:30 P M
November 13, 2019 - 5:30 P M
31111 Greenspot Road, Highland, C A 92346
AGE N D A
"In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors".
C A LL TO O RD ER
RO LL C A LL O F BO A RD MEMBERS
P U B L I C C OMME N T S
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the D istrict C lerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of C alifornia Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. T he matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
AGE N D A - T his agenda contains a brief general description of each item to be
considered. Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a determination
that an emergency exists or that a need to take immediate action on the item came to the
attention of the District subsequent to the posting of the agenda.
1.Approval of Agenda
REC ESS IN TO C LO SED SESSIO N
C L OSE D SE SSI O N
2.C O N FEREN C E WIT H LEG A L C O UN SEL - A N T IC IPAT ED LIT IG AT IO N
Significant exposure to litigation pursuant to Government C ode Section 54956.9(d)
(2)
One Potential Case
5:30 P M RE C O N VE N E ME E T I N G
PLED G E O F A LLEG IA N C E
RO LL C A LL O F BO A RD MEMBERS
A N N O UN C EMEN T O F C LO SED SESSIO N A C T IO N S IT EMS
PRESEN TAT IO N S A N D C EREMO N IA L IT EMS
Introduction of Newly Hired Employees:
Melissa Valdez, Public Affairs/Conservation Manager
J ose Torres, Field Service Worker I
P U B L I C C O MME N T S
3.AP P RO VAL O F C ON SE N T C AL E N D AR
All matters listed under the C onsent C alendar are considered by the Board of
Directors to be routine and will be enacted in one motion. T here will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items to
be discussed and/or removed from the Consent Calendar.
a.Approve the October 9, 2019 regular board meeting minutes
b.Approve the October 23, 2019 regular board meeting minutes
c.Approve Directors' fees and expenses for October 2019
D I SC U SSI ON AN D P O SSI B L E AC T I O N I T E MS
4.Review C apacity Fee Update and C onsider Scheduling Public Hearing to Adopt
C apacity and Miscellaneous Fees
5.C onsider Approval of Plant 39-1 Reservoir Rehabilitation Contract Award
6.C onsider Adoption of Resolution 2019.17 Participation in the Great C alifornia
ShakeOut
7.Select Election Designee for A C WA Board of Directors
RE P O RT S
8.Board of Directors' Reports
9.General Manager/C EO Report
10.Legal Counsel Report
11.Board of Directors' Comments
AD J O U RN
P LEAS E NO T E:
Materials related to an item on this agenda s ubmitted to the Board after dis tribution of the agenda packet
are availab le fo r pub lic ins p ectio n in the District's o ffic e lo cated at 31111 G reens p o t R d., Highland , during
normal bus ines s ho urs. Also, s uc h d o cuments are available on the District's website at www.eastvalley.org
subject to staff's ability to pos t the doc uments before the meeting.
P urs uant to G overnment C o d e S ec tio n 54954.2(a), any reques t for a d is ab ility-related modific ation or
ac commodation, inc luding auxiliary aid s o r s ervic es , that is s o ught in order to p artic ip ate in the above-
agendized p ublic meeting s ho uld be d irected to the District C lerk at (909) 885-4900 at leas t 72 ho urs prior
to said meeting.
1
Minutes 10/09/2019 sma
Draft pending approval
EAST VALLEY WATER DISTRICT October 9, 2019
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Director Coats
led the flag salute.
PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Justine Hendricksen, District Clerk; Shayla Antrim,
Senior Administrative Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Carrillo declared the public participation section of the meeting open at 5:30
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Coats-Smith) that the October 9, 2019 agenda be approved as submitted.
APPROVE THE AUGUST 28, 2019 REGULAR BOARD MEETING MINUTES
M/S/C (Smith-Coats) that the Board approve the August 28, 2019 regular board
meeting minutes as submitted.
APPROVE THE SEPTEMBER 11, 2019 REGULAR BOARD MEETING MINUTES
The District Clerk stated that she corrected a grammatical error on the September 11,
2019 regular board meeting minutes.
M/S/C (Smith-Coats) that the Board approve the September 11, 2019 regular
board meeting minutes with noted correction.
2
Minutes 10/09/2019 sma
DIRECTORS’ FEES AND EXPENSES FOR SEPTEMBER 2019
M/S/C (Smith-Coats) that the Board approve the Directors’ fees and expenses for
September 2019 as submitted.
APPROVE THE FINANCIAL STATEMENTS FOR AUGUST 2019
M/S/C (Smith-Coats) that the Board approve the financial statements for August
2019 as submitted.
AUGUST DISBURSEMENTS
M/S/C (Smith-Coats) that the General Fund Disbursements #254690 through
#254858 which were distributed during the period of August 1, 2019 through August 31,
2019, bank drafts, and ACH Payments in the amount of $3,684,120.95 and
$394,618.32 for payroll and benefit contributions, totaling $4,078,739.27 be approved.
ADOPT RESOLUTION 2019.12 AND ACCEPT DEDICATION OF WATER AND SEWER
SYSTEM TRACT 16745
M/S/C (Smith-Coats) that the Board approve Resolution 2019.12 and accept
Dedication of Water and Sewer System from Water Land, LLC – Diversified Pacific
Communities, LLC, Tract 16745 as submitted.
ADOPT RESOLUTION 2019.13 AND ACCEPT DEDICATION OF WATER AND SEWER
SYSTEM TRACT 18935
M/S/C (Smith-Coats) that the Board approve Resolution 2019.13 and accept
Dedication of Water and Sewer System from Water Land, LLC – Diversified Pacific
Communities, LLC, Tract 18935 as submitted.
ADOPT RESOLUTION 2019.14 AND ACCEPT DEDICATION OF WATER AND SEWER
PARCEL MAP 13511
M/S/C (Smith-Coats) that the Board approve Resolution 2019.14 and accept
Dedication of Water and Sewer facilities from Walter Ron Kemper for Parcel Map 13511
as submitted.
ADOPT RESOLUTION 2019.16 AND ACCEPT DEDICATION OF SEWER SYSTEM TRACT
17682
M/S/C (Smith-Coats) that the Board approve Resolution 2019.16 and accept
Dedication of Sewer facilities from Richmond American Homes of Maryland, Inc.,
Glenrose Ranch, Tract 17682 as submitted.
3
Minutes 10/09/2019 sma
ADOPT RESOLUTION 2019.15 AND ACCEPT DEDICATION OF WATER AND SEWER
EASEMENT TRACT 17682
M/S/C (Smith-Coats) that the Board approve Resolution 2019.15 and accept
Dedication of the Sewer Pipeline Easement and the Water Easement from Richmond
American Homes, Glenrose Ranch, Tract 17682 as submitted.
REVIEW AND CONSIDER APPROVAL OF COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR YEAR ENDED JUNE 30, 2019
Ms. Renee Graves, CPA, Principal, CliftonLarsonAllen, briefly discussed the audit report
process and the letters included in the report.
The Business Services Manager gave a brief overview of the Comprehensive Annual
Financial Report (CAFR); he discussed highlights of the CAFR, including: a prior year
comparison, financial condition, capital asset condition, debt service coverage and FY
2018-2019 expenditures.
M/S/C (Morales-Goodrich) that the Board approve the Comprehensive Annual
Financial Report and audit reports for the year ended June 30, 2019.
MASTER SERVICES CONTRACTS WITH ADVANCED INDUSTRIAL SERVICES, CROSNO
CONSTRUCTION AND SPIESS CONSTRUCTION COMPANY FOR WATER TANK
REHABILITAION SERVICES
The Director of Engineering and Operations provided information regarding water tank
rehabilitation service contracts. He stated that professional inspections were
performed on most of the District reservoirs and over $3 million of rehabilitation work
was recommended to be performed, over the next five years at 11 reservoir sites. He
described the rehabilitation work to be performed and that funds are in included in the
Capital Budget.
The Director of Engineering and Operations stated that the District received eight
proposals from qualified contractors and staff rated Advanced Industrial Services,
Crosno Construction and Spiess Construction Company the highest rated contractors
based on their qualifications, experience, and proposed approach and quality of their
proposal.
M/S/C (Morales-Goodrich) that the Board authorize the General Manager/CEO to
execute contracts with Advanced Industrial Services, Crosno Construction and Spiess
Construction Company to provide as needed water tank rehabilitation services.
BOARD OF DIRECTORS’ REPORTS
Director Goodrich reported on the following: September 16 attended the Association San
Bernardino County Special Districts Association monthly meeting where he received a
legislative update from speaker Joe Byrne; September 23 he attended the Engineering
4
Minutes 10/09/2019 sma
and Operations Committee meeting where they discussed water tank rehabilitation;
September 25-27 he attended the California Special District Association Annual
Conference; and October 2 he met with the General Manager/CEO for a District update.
Director Morales reported on the following: he attended various committee meetings;
he attended the California Special District Association (CSDA) Annual Conference; and
praised the General Manager/CEO and Legal Counsel on their speaking event at the
conference.
Director Coats reported on the following: September 13 he attended the first Inland
Empire Economic Partnership Leadership Academy meeting; September 16 he attended
the Association San Bernardino County Special Districts Association monthly meeting;
September 17 he attended the San Bernardino Valley Municipal Water District Board
meeting; September 19 he attended the Del Rosa Neighborhood Action Group (Dr.NAG)
meeting; September 24 he attended the Highland Chamber of Commerce meeting where
Chairman Carrillo provided and SNRC update; September 25-27 he attended the
California Special District Association Annual Conference; September 30 he attended the
Advisory Commission of Water Policy meeting; October 1 he attended the San Bernardino
Valley Municipal Water District Board meeting where they discussed the Joint Powers
Agreement; October 1 he attended the Finance and Human Resources Committee
meeting; and October 2-4 he attended the Water Education Foundation’s Northern
California Water Tour.
Vice Chairman Smith reported on the following: September 16 he attended the
Association San Bernardino County Special Districts Association monthly meeting;
September 24 he attended the Highland Chamber of Commerce monthly meeting;
September 25-27 he attended the California Special District Association Annual
Conference where attended breakout sessions; October 3 he met with the General
Manager/CEO to review the agenda; and October 9 he attended the San Bernardino
Valley Water Conservation District Board meeting.
Chairman Carrillo reported on the following: September 24 he attended the Highland
Chamber of Commerce meeting where he provided an update on the Sterling Natural
Resource Center; October 2 he attended Metropolitan Water District’s Community
Leaders Water Briefing event where they discussed water and legislative issues
impacting the region and the state; and October 3 he met with the General Manger/CEO
to review the agenda.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO announced upcoming events: October 10 he will be attending
the Association of California Water Agencies Region 9 event; the panel will be discussing
population growth, the economy, job creation and educational partnerships. October 10
he will be attending dinner with the Customer Service Department to celebrate National
Customer Service week. October 15-16 he will be attending a State Water Project Tour
hosted by San Bernardino Valley Municipal Water District. October 17 he will be providing
5
Minutes 10/09/2019 sma
staff from San Bernardino Municipal Water District a tour of the SNRC. He reminded the
Board that the District will be closed Monday, October 14 in observance of Columbus
Day.
The General Manager/CEO discussed recent news article reports that state Southern
California Edison may implement a Public Safety Power Shutoff, which may shut power
off for an extended period during windy events in order to prevent wildfires. He shared
how the District may be affected and is preparing for the possible event, and how
customers would be notified.
LEGAL COUNSEL REPORT
Legal Counsel thanked the Director of Strategic Services for her assistance with
presentation materials for the California Special District Association Annual Conference.
BOARD OF DIRECTORS’ COMMENTS
Director Coats praised staff for the great work they do each day for ratepayers.
Director Morales thanked the Board for their support to serve as a director on the
Association of California Water Agencies Region 9 Board.
Chairman Carrillo thanked everyone for attending the Board meeting.
Information only.
ADJOURN
The meeting adjourned at 6:31 p.m.
___________________________
Chris Carrillo, Board President
__________________________
John Mura, Secretary
1
Minutes 10/23/2019 sma
Draft pending approval
EAST VALLEY WATER DISTRICT October 23, 2019
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Vice Chairman
Smith led the flag salute.
PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Kelly Malloy, Director of Strategic Services; Justine
Hendricksen, District Clerk; Shayla Antrim, Senior Administrative
Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Carrillo declared the public participation section of the meeting open at 5:31
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Coats-Goodrich) that the October 23, 2019 agenda be approved as
submitted.
SEPTEMBER DISBURSEMENTS
M/S/C (Morales-Coats) that the General Fund Disbursements #254859 through
#255015 which were distributed during the period of September 1, 2019 through
September 30, 2019, bank drafts, and ACH Payments in the amount of
$3,825,578.38 and $372,875.06 for payroll and benefit contributions, totaling
$4,198,453.44 be approved.
APPROVE THE FINANCIAL STATEMENTS FOR SEPTEMBER 2019
The District Clerk stated that the there is a correction to page #4 of the financial
statements; the Chief Financial Officer provided the correction to the numbers of the
2
Minutes 10/23/2019 sma
projection’s column of the charts on page #4, which reflects the information provided
on page #3.
M/S/C (Morales-Coats) that the Board approve the financial statements for
September 2019 as amended.
APPROVE THE INVESTMENT REPORT FOR QUARTER ENDED SEPTEMBER 30, 2019
M/S/C (Morales-Coats) that the Board accept and file the investment report for
the quarter ended September 30, 2019.
AUTHORIZE FURTHER EVALUATION OF A NEW SURFACE WATER TREATMENT PLANT
The Director of Engineering and Operations provided information regarding the
District’s efforts to increase water production capabilities based on both current and
future demand needs. He stated that the District is continuing efforts to make strategic
decisions that will provide both short and long-term benefits to customers; he reviewed
the District’s current three sources of water supply; he listed three alternatives that
were considered for future water production. He stated that to determine the most
appropriate alternative, a simplified life cycle cost analysis was performed. He
discussed the results of the analysis and stated that further evaluation is needed to
characterize each alternative in more detail. The Director of Engineering and
Operations stated that he anticipates the consulting services to complete further
analysis to be at an estimated cost of $125,000 and is expected to take about nine
months to complete. He stated that once a consultant is selected, staff will bring a
recommendation to the Board for contract approval.
M/S/C (Goodrich-Coats) that the Board authorize staff to further evaluate the
construction of a new surface water treatment plant in the eastern part of the District’s
service area.
TRANSFER OF UNCLAIMED FUNDS INTO THE DISTRICT GENERAL FUND
M/S/C (Morales-Goodrich) that the Board authorize the Chief Financial Officer
to perform procedures prescribed in the Government Code and Civil Code of Procedure
for the purpose of encumbering stale-dated checks and keeping the related funds from
escheating to the State as submitted.
BOARD MEETING CANCELLATIONS
M/S/C (Coats-Smith) that the Board approve the cancellation of the November
27, 2019 and the December 25, 2019 regular board meetings.
BOARD OF DIRECTORS’ REPORTS
Director Coats reported on the following: October 10 he attended the Association of
California Water Agencies Region 9 event where Dr. Dale Marsden was the speaker;
October 10 he attended the Advisory Commission on Water Policy meeting; October 21
3
Minutes 10/23/2019 sma
he attended the San Bernardino Valley Municipal Water District Board meeting, and the
Association of San Bernardino County Special Districts monthly meeting.
Vice Chairman Smith reported on the following: October 14-16 he attended a tour of the
Oroville Dam hosted by San Bernardino Valley Municipal Water District; October 18 he
met with the General Manager/CEO to review the agenda and to discuss District
business; October 21 he attended the Association of San Bernardino County Special
Districts monthly meeting; and October 22 he attended the Highland Chamber of
Commerce monthly meeting where Assemblymember Ramos was the speaker.
Director Morales reported on the following: October 10 he attended the Association of
California Water Agencies Region 9 education program; October 14-16 he attended the
State Water Project tour hosted by San Bernardino Valley Municipal Water District;
October 18 he met with the General Manager/CEO for a tour of the Sterling Natural
Resource Center site and updates; and October 22 he attended the Highland Chamber
of Commerce monthly meeting where Assemblymember Ramos was the speaker.
Director Goodrich reported on the following: October 14-16 he attended the State Water
Project tour hosted by San Bernardino Valley Municipal Water District and Metropolitan
Water District; October 21 he met with the General Manager/CEO for a site tour of the
Sterling Natural Resource Center and to review the agenda; and October 21 he attended
the Association of San Bernardino County Special Districts monthly meeting.
Chairman Carrillo reported on the following: October 17 he reviewed the agenda with
the General Manager/CEO; and October 18 he met with the General Manager/CEO to
discuss District business.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported on the following: October 23 the District hosted the
Women-in-Water Inland Empire Breakfast and Speaker Program; it was a great turnout
with approximately 85 attendees. Today the District participated in “Imagine a Day
Without Water” and hosted a booth at the Rio Ranch Market to raise awareness for the
importance of conservation. October 24 he will be providing a tour of the Sterling
Natural Resource Center (SNRC) to Assemblymember Ramos and staff, and October 25
he will be providing a tour of the SNRC to representatives from San Manual Band of
Mission Indians.
The General Manager/CEO informed the Board of the following:
• October 31 at 11:30 a.m. the Employee Events Association will be hosting their
annual jacket drive to benefit students from Hunt Elementary School
• November 2 at 10am the District will be hosting a free Conservation Workshop:
The Ins and Outs of Irrigation
4
Minutes 10/23/2019 sma
• November 4 at 3:30 p.m., the District will be holding the Finance and Human
Resources Committee meeting.
Information only.
LEGAL COUNSEL REPORT
No report at this time.
BOARD OF DIRECTORS’ COMMENTS
Vice Chairman Smith commented that he made repairs to his home irrigation system
and will be attending the upcoming Conservation Workshop.
Director Morales stated that he is looking forward to the results of the Gambler 500
race that some members of staff are participating in on Veteran’s Day.
Chairman Carrillo shared that Western Municipal Water District prevailed in a lawsuit
that challenged their budget-based rates; a court ruled in their favor.
Information only.
ADJOURN
The meeting adjourned at 6:15 p.m.
___________________________
Chris Carrillo, Board President
__________________________
John Mura, Secretary
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Jus tine Hendric ksen
District C lerk
B O AR D AGE N D A S TAF F R E P ORT
Agend a Item #3.c .
Meeting Date: Novemb er 13, 2019
C ons ent Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: Approve Directo rs ' fees and expens es for O cto b er 2019
R E C O MME N D AT IO N:
S taff rec ommend s that the Bo ard ap p ro ve the G overning Bo ard Members' F ees and Expenses fo r O c tober
2019.
B AC KGR O UN D / AN ALYS IS :
T he Board has ins truc ted s taff to lis t all d irecto r fees and expenses as a s ep arate agenda item to s how full fis c al
trans p arency. O nly after Board review and approval will the c o mp ens ation and expens es be paid.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the Ad minis tratio n d ep artment.
F IS C AL IMPAC T
T he fis c al impac t as soc iated with this agenda item is $8,005.73 whic h is includ ed in the c urrent fis c al b udget.
ATTACH M E N TS:
Description Type
Directors' Expense Reports December 201 9 Backup Material
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #4.
Meeting Date: Novemb er 13, 2019
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: R eview C apac ity F ee Update and C o ns ider S c heduling P ublic Hearing to Ad opt C apac ity and
Mis cellaneous F ees
R E C O MME N D AT IO N:
S c hedule a P ub lic Hearing fo r the Dec emb er 11, 2019 regular Board meeting to cons id er ad o p tion of c ap acity
fees p ro posed as a result o f a s tudy performed by IB C ons ulting, LLC (I BC ).
B AC KGR O UN D / AN ALYS IS :
In Dec emb er 2014, the Board of Directo rs (Bo ard ) ado p ted R es o lutio n 2014.32 and sewer ordinanc e 391,
updating Distric t c ap acity fees c harged to new develo p ment. T he methodology used to c alc ulate the propos ed
fees was Inc remental / Marginal C o s t, wherein s p ecific projects that need ed to sup p o rt growth were id entified ,
and d evelo p ers as ked to p ay their s hare o f tho s e spec ific projec ts .
At that December 2014 meeting, s taff c ommitted to the Board that capac ity fees would be reviewed at leas t
every five years. Ac c ordingly, the District’s 2019-20 ado p ted b udget includ es fund ing to c ond uc t an ind ep endent
review of c ap acity fees, and in July of this year, I B C was engaged to c o nduc t that review.
Unlike in 2014, I BC has used a hybrid o f b o th widely us ed metho d o lo gies fo r d eveloping C apacity F ees whic h
are the Inc remental / Marginal C ost and the Buy-In metho d s .
T he Buy-In method rec o gnizes that c urrent c us tomers have already mad e inves tments in infrastruc ture that have
the capac ity to facilitate gro wth and asks new d evelo p ment to rep ay exis ting c us tomers (the Dis tric t) for thos e
inves tments . T his method als o helps ens ure that new d evelop ment is not o verburd ened with the c o s t of sys tem
d eficienc ies .
T he Incremental C os t metho d, as stated above, asks new development to pay fo r certain c ap acity projec ts
inc luded in Mas ter P lans and the District’s C ap ital Impro vement P rogram.
I B C will present its metho d o lo gy and propos ed water and was tewater c ap acity fees as part o f this agenda item.
Actio n on the propo s ed c apac ity fees must take plac e in a p ublic hearing after the hearing has been p ublic ly
noticed.
S taff recommend s that the Bo ard s et a p ublic hearing for Dec emb er 11, 2019 in order to c o ns ider ad o p ting
updated capac ity fees based o n the s tud y p erformed b y I B C o ns ulting.
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
If ap p roved , s taff will p o s t the req uired pub lic no tic e in a news p ap er o f general c irculatio n b o th 14 and 7 d ays
p rio r to the sc heduled hearing. S taff will als o rec eive a rep o rt fro m I BC s up porting the propos ed capacity fees
and make it availab le to the pub lic and development community for ins p ectio n.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources
b ) Enhanc e P lanning Efforts that R es p o nd to F uture Demands
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the Engineering Dep artment.
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
ATTACH M E N TS:
Description Type
P resentation P resentation
East Valley
Water District
Capacity Fees
Board Meeting
November 13, 2019
Meet our Team
2
Habib Isaac
17 Years’ Experience
BS in Applied Mathematics with Emphasis in Computational Science
Actively involved in the industry and commonly speaks at industry conferences
Specializes in creative solutions, rate design, and skilled facilitator working with stakeholders
Andrea Boehling
12 Years’ Experience
BS in Business Administration with Major in Accounting
Co-Authored Chapter 13 –Rates for Reuse or Reclaimed Water (WEF Manual)
Specializes in financial planning, model development, quality control, and client relationships
Study Goals
Update Capacity Fees To Reflect 2019 Costs
Connect Recently Completed Master Plans To Capacity Fee Update
Ensure Fair Share Allocation Of Facility Costs To Growth
Maintain Compliance With Prop. 26
Prepare A Comprehensive Report
Main Objectives
3
Capacity Fees
Purpose of fees
4
One-time Capital Charges Against New Development
To Fund Facilities Needed To Accommodate Growth
“Growth pays for growth”
Existing Customers Should Not Be Burdened With
Facility Requirements For Future Customers
Generates Equity Through A Fair Share Allocation Of
System Facility Costs Between Existing Customers And
Growth
Capacity Fee Methodologies
Buy-In Approach
5
Current System Substantially Built And Has
Capacity To Accommodate Growth
Existing Assets Used To Determine Current
System Valuation ($)
New Development Buys Into Existing System
Which Reflects The Current Facility Standards
Ensures new development doesn’t pay for
deficiencies
Places new customers on par with existing
customers
Capacity Fee Methodologies
Incremental Cost Approach
6
Agency Has Detailed Planning Documents Identifying Facility Needs
Between Existing And New Development
Expansions And Improvements Required To Accommodate Growth Is
Solely Paid By Growth
Future costs are recovered over remaining new incremental demand
East Valley Capacity Fee Methodology
Hybrid Approach
7
Utilizing Both Approaches For Updated Capacity Fees
Utility Systems Are Substantially Built And Will Be Captured
Through The Buy-in Component
Master Plans Identify A Few Projects Required To Specifically
Accommodate Growth
Water –Eastside Treatment Plant
Wastewater –Upsizing of certain facilities and
the Sterling Natural Resource Center
Asset Valuation
Replacement Value Less Depreciation
8
Asset Valuation Of System Recognizes Current Cost In Today’s Dollars
Accounts For Years In Service Of Various Assets (Depreciation)
New development is not buying into a new system
Result: Replacement Cost Less Depreciation (RCLD)
2019 $
REPLACEMENT
COST
50 Yrs. $
40 Yrs. $
30 Yrs. $
20 Yrs. $
Buy-In Component
9
Water RCLD
2019 Dollars
10
Asset Category
Original
Cost
[A]
Replacement
Cost
(2019 $)
[B]
Accumulated
Depreciation
[C]
Accumulated
Depreciation
(2019 $)
[D]
RCLD
B - D =
[E]
General $15,399,082 $18,230,814 $2,992,456 $4,245,444 $13,985,370
Hydrants $51,701 $84,394 $35,710 $58,328 $26,066
Land $2,583,057 $4,162,252 $- $- $4,162,252
Meters $87,231 $131,829 $53,159 $82,629 $49,200
Pumping $14,422,349 $27,767,017 $6,190,302 $17,179,912 $10,587,105
Storage $19,837,173 $38,660,328 $6,730,702 $17,394,540 $21,265,788
Transmission/Distribution $71,171,257 $159,620,760 $23,078,956 $80,372,865 $79,247,895
Treatment $28,074,591 $39,003,730 $9,867,870 $14,808,909 $24,194,821
Water Rights $1,934,473 $1,934,473 $- $- $1,934,473
Wells $16,004,293 $26,416,665 $5,914,995 $12,810,768 $13,605,897
Total $169,565,204 $317,641,790 $54,864,150 $146,953,395 $169,058,867
WATER
Buy-In
Component
Asset Category RCLD
[A]
Allocation
Basis
[B]
Units of
Service
[C]
Unit Rate
A ÷ C
[D]
Conversion
Factor
[E]
$ per ME
D x E =
[F]
General $13,985,370 MEs 27,685 $505.15 1 ME $505.15
Hydrants $26,066 MEs 27,685 $0.94 1 ME $0.94
Land $4,162,252 MEs 27,685 $150.34 1 ME $150.34
Meters $49,200 MEs 27,685 $1.78 1 ME $1.78
Pumping $10,587,105 MEs 27,685 $382.41 1 ME $382.41
Storage $21,265,788 MEs 27,685 $768.12 1 ME $768.12
Transmission/
Distribution $79,247,895 MEs 27,685 $2,862.45 1 ME $2,862.45
Treatment $24,194,821 2040 Demand 27.69 MGD $0.87 609 gal $532.13
Water Rights $1,934,473 2040 Demand 27.69 MGD $0.07 609 gal $42.55
Wells $13,605,897 2040 Demand 27.69 MGD $0.49 609 gal $299.24
Adjustments
Debt (-) $40,437,710 MEs 27,685 ($889.37) 1 ME ($889.37)
Total $4,655.75
11
Wastewater RCLD
2019 Dollars
12
Asset Category
Original
Cost
[A]
Replacement
Cost
(2019 $)
[B]
Accumulated
Depreciation
[C]
Accumulated
Depreciation
(2019 $)
[D]
RCLD
B - D =
[E]
Collection $27,510,245 $105,695,787 $10,788,676 $66,436,784 $39,259,002
General $8,127,597 $9,785,547 $1,994,319 $2,836,188 $6,949,358
Land $713,940 $1,295,735 $- $- $1,295,735
Total $36,351,783 $116,777,068 $12,782,995 $69,272,973 $47,504,096
WASTEWATER
Buy-In
Component
Asset Category RCLD
[A]
Allocation
Basis
[B]
Units of
Service
[C]
Unit Rate
A ÷ C
[D]
Conversion
Factor
[E]
$ per ME
D x E =
[F]
Collection $13,985,370 EDUs 29,500 $1,330.81 1 EDU $1,330.81
General $26,066 EDUs 29,500 $235.57 1 EDU $235.57
Land $4,162,252 EDUs 29,500 $43.92 1 EDU $43.92
Adjustments
Debt (-) $4,425,000 EDUs 29,500 ($150.00) 1 EDU ($150.00)
Total $1,460.31
13
Incremental Cost Component
14
Water
Incremental
Component
Projects
Master Plan
Estimated Cost
[A]
Allocation
Basis
[B]
Units of
Service
[C]
Unit Rate
A ÷ C
[D]
Conversion
Factor
[E]
$ per EDU
D x E =
[F]
Eastside
Treatment Plant $12,672,000 Plant Capacity 3 MGD $4.22 609 gals $2,572.42
Total $2,572.42
15
Wastewater
Incremental
Component
16
Projects
Master Plan
Estimated Cost
[A]
Allocation
Basis
[B]
Units of
Service
[C]
Unit Rate
A ÷ C
[D]
Conversion
Factor
[E]
$ per EDU
D x E =
[F]
SNRC $155,398,672 Plant Capacity 10 MGD $15.54 245 gals $3,807.27
N-1 $4,414,500 N/A - - - $-
N-2 $17,472,000
2025
Incremental
Demand
2.87 MGD $6.09 245 gals $1,491.51
N-3 $6,949,500
2025
Incremental
Demand
2.87 MGD $2.42 245 gals $593.25
B-1 $1,030,500
2040
Incremental
Demand
1.69 MGD $0.61 245 gals $149.39
B-2 $1,764,000 N/A - - - $-
Total $6,297.15
Capacity Fee Schedules
17
Water
Capacity Fees
by Meter Size
Meter Size
AWWA
Capacity
Ratio
[A]
Buy-In
Component
[B]
Incremental
Component
[C]
Total Water
Capacity Fee
[D]
5/8" 0.67 $3,104 $1,715 $4,819
3/4" 1.00 $4,656 $2,572 $7,228
1" 1.67 $7,760 $4,287 $12,047
1 1/2" 3.33 $15,519 $8,575 $24,094
2" 5.33 $24,831 $13,720 $38,550
3" 10.67 $49,661 $27,439 $77,100
4" 16.67 $77,596 $42,874 $120,469
6" 33.33 $155,192 $85,747 $240,939
8" 93.33 $434,536 $240,092 $674,629
18
Wastewater
Capacity Fees
per EDU
19
Single-
Family
Residential
Buy-In
Component
[B]
Incremental
Component
[C]
Total Wastewater
Capacity Fee
[D]
1 EDU $1,460 $6,041 $7,502
Thank You
Andrea Boehling
IB Consulting
Principal | Managing Partner
Phone: 615-870-9371 | Email:aboehling@IBConsultingInc.com
20
Habib Isaac
IB Consulting
Principal | Managing Partner
Phone: 951-595-9354 | Email:hisaac@IBConsultingInc.com
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #5.
Meeting Date: Novemb er 13, 2019
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: C ons id er Approval o f P lant 39-1 R eservo ir R ehabilitatio n C o ntrac t Award
R E C O MME N D AT IO N:
S taff recommends that the Board of Direc tors autho rize the P lant 39-1 R es ervo ir R ehabilitation work to
includ e:
1. Authorize the G eneral Manager/C EO to is s ue a Task O rder to the Mas ter S ervic es Agreement with
C ro s no C ons truc tion Inc. fo r a not-to -exc eed amount o f $386,840 for the P lant 39-1 R eservo ir
R ehabilitation.
2. Authorize the G eneral Manager/C EO to expand the sc o p e of wo rk for the engineering s ervic es c o ntrac t
with Harp er & As s o ciates Engineering Inc . (HAE) for a not-to-exc eed amount o f $40,520 to provid e
c o ns tructio n management and quality control ins p ectio n s ervices fo r the rehab ilitation.
B AC KGR O UN D / AN ALYS IS :
T he Dis trict p erfo rmed a struc tural assess ment o f res ervo ir 1 at P lant 39 in F eb ruary 2019 and d etermined the
res ervoir need ed rehab ilitation. T he Dis tric t entered into Mas ter S ervic e Agreements with three Water R es ervoir
R ehabilitatio n C ontracto rs in O c to b er 2019 to perform Dis tric t wide tank rehabilitations . S taff in p artners hip
with the Design Engineer, HAE, is s ued R eq ues ts for Task O rd er P ric ing to the three Master S ervic e
C o ntrac tors and three b id s were received on O cto b er 25, 2019. F o llowing an evaluatio n of the three bids
received , the Dis tric t selec ted C rosno C ons truc tion Inc . for the rehabilitation.
T he c o ntract p ric e inc lud es a minimum s cope id entified by HAE to replac e the interio r coating sys tem, ins tall
s afety up grades , p erfo rm exterior s pot repairs and install a new c athodic protectio n s ys tem. P ric ing also inc ludes
an allo wanc e for ad d itional items that may b e required after s andblas ting and cleaning exp ose und erlying
cond itions. F or examp le, s o me s tructural s teel c o mp o nents like rafters and fas teners may need to be replac ed .
S taff als o requested HAE to provide a propos al to perform C ons truc tion Management and spec ialty ins p ectio n
fo r this wo rk. HAE has p erformed struc tural inspec tion o f nearly all of the Dis tric ts reservo irs and has extens ive
experienc e in reservo ir rehab ilitation projec ts as the Design Engineer, C o ns tructio n Manager and Inspec tor.
HAE has p ro p o s ed to p erfo rm this wo rk fo r a no t-to -exceed amo unt of $40,520.
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Jeff No elte
Direc tor o f Engineering & O p eratio ns
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources
a) Develop P ro jec ts and P ro grams to Ens ure S afe and R eliable S ervices
c) D edicate E fforts Toward S ystem M aintenance and Modernization
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the executive management team.
F IS C AL IMPAC T
T his p ro jec t is approved in the F Y 2019-20 C ap ital Imp ro vement P rogram in the amount o f $400,000. If the
magnitude of rep airs id entified after cleaning and s andblas ting o f the tank are s ignific ant, the p ro ject c osts may
exceed the b udgeted amount by ap p ro ximately $40,000. In which case, additional funds will be req ues ted
during the mid-year budget review p ro ces s .
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Kelly Malloy
Direc tor o f S trategic S ervic es
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #6.
Meeting Date: Novemb er 13, 2019
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: C ons id er Adoptio n of R es o lution 2019.17 P artic ip ation in the G reat C alifornia S hakeO ut
R E C O MME N D AT IO N:
Adopt R es o lutio n 2019.17 rec o gnizing the Dis tric t's p articipatio n in the G reat C alifo rnia S hakeO ut.
B AC KGR O UN D / AN ALYS IS :
O n O c tober 17, 2019 at 10:17 a.m. the District p artic ipated in the G reat C alifo rnia S hakeo ut. T he G reat
S hakeO ut is an annual op p o rtunity to prac tice ho w to res pond during a majo r earthq uake. It has b een
es tablis hed to enc o urage res id ents, c o mmunities , s cho o ls, and organizations to review and up d ate emergenc y
p rep ared nes s plans , improve res p o nse s kills , and minimize damage and injuries d uring an earthquake event.
T his statewide event is inc o rp o rated in the Dis trict's quarterly emergenc y d rill sc hedule fo r staff. T he event was
an o p p o rtunity to p rac tic e a facility earthq uake drill, test the audible alarm sys tem, utilize the telepho ne intercom
s ystem, evaluate the vis ito r chec k in proc edure, tes t the s atellite p ho nes, test the mas s notificatio n sys tem, and
evac uate the fac ility to the primary staging area. As a res ult o f this event, minor adjustments are being mad e to
thes e procedures to s treamline emergency res p o nses .
S taff is recommend ing that the Bo ard ad o p t R es o lutio n 2019.17 rec o gnizing the Dis tric t's partic ip ation in the
G reat C alifo rnia S hakeO ut.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I I - Deliver P ublic S ervic e with P urpose W hile Emb rac ing C ontinuo us G rowth
a) Ad vanc e Emergency P repared ness Effo rts
ATTACH M E N TS:
Description Type
Resolution 2019.17 Shake Out P articipatio n Resolutio n Letter
SB Co unty Newslette r - ShakeOut 2019 Backup Material
East Valley Water District
Resolution 2019.17
Page 1 of 2
RESOLUTION NO. 2019.17 A RESOLUTION OF PARTICIPATION IN THE GREAT CALIFORNIA SHAKEOUT AND WORK TOWARD BECOMING A SAFER COMMUNITY WHEREAS, the Board of Directors of the East Valley Water District (the “District”) recognizes that no community is immune from natural hazards whether it be earthquake, wildfire, flood, winter storms, drought, or heat wave and recognizes the importance enhancing its ability to withstand natural hazards as well as the importance of reducing human suffering, property damage, interruption of public services and economic losses caused by those hazards; and WHEREAS, major earthquakes pose a particular, significant, and ongoing threat within the service area of the District; and WHEREAS, the District has a responsibility to promote earthquake preparedness internally as well as with the public and plan appropriately for earthquake-related disasters; and WHEREAS, the protection of District employees will allow them to facilitate the continuity of government and assist the public following a major earthquake event; and WHEREAS, community resiliency to earthquakes and other disasters depends on the preparedness levels of all stakeholders in the community – individuals, families, schools, community organizations, faith-based organizations, non-profits, businesses, and government; and WHEREAS, by participating in The Great California ShakeOut on October 17, 2019, the District had the opportunity to join and support all Californians in strengthening community and regional resiliency; and WHEREAS, by supporting The Great California ShakeOut, the District can utilize the event information to educate its residents regarding actions to protect life and property, including mitigating structural and non-structural hazards and participating in earthquake drills; and WHEREAS, by officially registering for the Great California ShakeOut, District employees participated in the ShakeOut “Drop Cover and Hold on” earthquake drill on October 17 at 10:17 a.m. BE IT FURTHER RESOLVED that this Resolution approves participation in the Great California Shakeout hereto by taking time to recognize and acknowledge the importance of preparing our District for the purposes of building a safer community and reducing the loss of lives and property from a major earthquake event by taking proactive steps today. ADOPTED this 13th day of November, 2019 Ayes: Noes: Absent: Abstain: Chris Carrillo, Board President
East Valley Water District
Resolution 2019.17
Page 2 of 2
November 13, 2019 I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2019.17 adopted by the Board of Directors of East Valley Water District as its Regular Meeting held November 13, 2019. John Mura, Secretary, Board of Directors
San Bernardino County
ShakeOut 2019:
E-Newsletter
Thursday, October 17, 2019
2019 Countywide ShakeOut Participation Sets New Records:
Number of overall Countywide participants representing: County Departments and
Divisions, Cities and Towns, Schools, Military, Tribal, County Agencies, and
Volunteers
Number of WebEOC Entries and Photos Posted to the SBCOA Significant
Events Board
Each year the Countywide ShakeOut effort is coordinated through the work of the San Bernardino
County ShakeOut Committee. The committee is made of key personnel from various County
Departments and lead by the San Bernardino County Fire, Office of Emergency Services.
Today, at 10:17 am, 825,975 registered San Bernardino County participants joined millions of
others in the largest earthquake drill ever. This E-Newsletter is recognition to all of those that
participated and is a summary of activities countywide.
COUNTY SHAKEOUT COMMITTEE ACTIVITIES:
Coordination of ShakeOut Proclamation approved by San Bernardino County Board of
Supervisors and presentation at Board of Supervisors meeting
Participation in San Bernardino County ShakeOut Event
First time San Bernardino County participation has passed 825,000
WEBEOC SHAKEOUT ENTRIES:
WebEOC had a total of 90 entries from across the Operational Area.
Airports:
Apple Valley- APV Chino- CNO County Airports
Cities and Towns:
City of Chino
City of Colton
City of Fontana
City of Highland
City of Loma Linda
City of Ontario
City of Rancho Cucamonga
City of Redlands
City of Upland
City of Victorville
FIRST TO PROVIDE ENTERIES TO WEBEOC:
City/ Town
Congratulations to Klasha Ray, Emergency Manager for the City of Upland, for being the
first city/ town to post their ShakeOut participation to WebEOC.
County Departments
Congratulations to Traci Kuskowski, Department Emergency Coordinator for the
Transitional Assistance Department for being the first County Department to post their
ShakeOut participation to WebEOC.
BEST QUOTE OF WEBEOC:
Clerk of the Board – “One employee was found remaining, was coaxed out and
all convened safely at the meeting point.”
County Departments/Divisions/Agencies:
Aging and Adult Services
Agriculture Weights and
Measures
Airports
Arrowhead Regional
Medical Center
Assessor, Recorder,
County Clerk
Auditor-Controller,
Treasurer/Tax Collector
Behavioral Health
Child Support Services
Children’s and Family
Services
Clerk of the Board
County Administrative
Office
County Counsel
District Attorney
Facilities Management
Fire Protection District
Fleet Management
Human Resources
Human Services
ICEMA
Information Services
Land Use Services
Library
Museum
Probation
Public Defender
Public Health
Real Estate Services
Regional Parks
Risk Management
Sheriff-Coroners
Transitional Assistance
Veterans Affairs
Workforce Development
Other:
East Valley Water District
Monte Vista Water District
Oak Glen Domestic Water Company
Running Springs Fire Department
School Districts/ Schools:
County Superintendent of Schools
All County School Districts took part in the 2019 ShakeOut Drill
462,014 students participated
Over 540 K-12 School sites represented
100% of San Bernardino County Schools Registered at the ShakeOut Website
100% of San Bernardino City Unified School District Registered and Shook Out
Tribes/ Military:
MCAGCC- 29 Palms Marine Corps Base targeted 12,837 individuals for participation in
ShakeOut.
INTEROPERABILITY COMMUNICATIONS TESTS/ CHECK-IN:
Satellite Phone Tests:
ARMC
Auditor- Controller/
Treasurer/ Tax Collector
Board of Supervisors
CAO
CEO
City of Chino
City of Fontana
City of Loma Linda
City of Ontario
City of Rancho
Cucamonga
City of Redlands
City of San Bernardino
City of Twentynine Palms
City of Upland
City of Victorville
County Fire
Department of Public
Works
ISD
OES
Public Defender
Rancho Cucamonga Fire
San Bernardino City
Schools
Ham/ Amateur Radio:
Apple Valley ECS- 3
Barstow CERT- 10
Chino Hills ECS- 6
County Fire ECS – 67
Colton ECS- 2
County Fleet Mgt- 5
County Public Works- 13
Education- 37
Ontario ECS-5
Other Agencies - 70
Tri- Communities ACS-
17
Total- 235
HEY YOU!
WHAT’S SHAKEN?
For more information visit: www.sbcfire.org
www.shakeout.org
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #7.
Meeting Date: Novemb er 13, 2019
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: S elec t Elec tion Des ignee for AC WA Bo ard o f Direc tors
R E C O MME N D AT IO N:
Designate Direc tor R o nald C o ats, G overning Board Memb er, as the vo ting d es ignee from East Valley Water
District fo r the AC WA 2019 F all C o nferenc e elec tion.
B AC KGR O UN D / AN ALYS IS :
T he As s o ciatio n o f C alifornia Water Agenc ies (AC WA) is the largest s tatewid e coalitio n o f p ub lic water
agencies in the c o untry. Its nearly 430 public agenc y memb ers c ollec tively are responsible fo r 90% of the water
d elivered to c ities, farms, and bus ines s es in C alifornia. AC WA’s mis sion is to as s is t its members in p ro mo ting
the develo p ment, management, and use o f go o d quality water at the lowest prac tic al c o s t and in an
enviro nmentally res p ons ib le manner.
As a memb er o f AC WA, East Valley Water Distric t is entitled to s ubmit o ne ballot fo r AC WA 2019 F all
C o nferenc e elec tio n o n Dec emb er 4, 2019. In o rd er to exp ed ite the p roc es s , AC WA has req ues ted that eac h
agency id entify o ne designated voting representative to p articipate in the elec tion. Directo r R o nald C oats will be
in attendance at this meeting and staff is rec o mmend ing that the Bo ard d esignate the Direc tor to s erve as the
voting des ignee for East Valley Water Dis tric t.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G oal and O b jectives I - Implement Effec tive S o lutio ns T hrough Visionary Leadership
c ) S trengthen R egio nal, S tate and National P artners hips
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
ATTACH M E N TS:
Description Type
AC WA Memorandum for the Ge neral Session M embership
Meeting at the ACWA 2019 Fall Conference Backup Material
P roxy De signation Fo rm Backup Material
AC WA Irvine Ranch Nominatio n Backup Material
Letters o f Support Backup Material
MEMORANDUM
TO: ACWA Member Agency Board Presidents and General Managers
CC: ACWA Board of Directors
FROM: Dave Eggerton, ACWA Executive Director
DATE: October 4, 2019
SUBJECT: Notice of General Session Membership Meeting at ACWA 2019 Fall Conference
There will be a General Session Membership Meeting at the 2019 Fall Conference in San Diego, California,
on Wednesday, December 4. The purpose of this meeting is to formally nominate and elect ACWA’s
President and Vice President for the 2020-2021 term. The General Session Membership Meeting will
convene at 1:15 p.m., immediately following the Wednesday luncheon program, which will be located in
the Harbor Ballroom A-F, Manchester Grand Hyatt.
Election / Voting Process
The ACWA Nominating Committee has announced a 2020-2021 slate that recommends current Vice
President Steven LaMar for ACWA President and current Region 5 Vice Chair Sarah Palmer for ACWA
Vice President.
As provided by ACWA’s Bylaws (Article 9, Section 9) nominations from the floor will be accepted prior to
the vote. The Bylaws require that floor nominations and seconds be made by a member of the
Association and must be supported by a resolution of the governing body of the member making and
seconding such nomination. The member agency on whose board the nominee serves shall submit a
resolution of support if they are not the agency making the floor nomination or second. (See attached
for detailed General Session/Election Procedures.)
ACWA will issue one proxy voting card to each member agency’s designated voting representative
(delegate) as identified by the member agency on the attached proxy designation form. The designated
voting representative must be present at the General Session Membership Meeting and must sign-in as
the delegate to receive the proxy voting card. Proxy voting cards will only be available for pick-up on
Wednesday, December 4, between 9:00 a.m. and 12:00 p.m. at the ACWA General Session Desk in the
Harbor Foyer, Manchester Grand Hyatt. Proxy voting cards will not be issued before or after these hours.
To expedite the sign-in process at the ACWA General Session Desk, please indicate your voting delegate
in advance on the enclosed proxy designation form and return it by email (donnap@acwa.com) or fax
ACWA Member Agency Board Presidents and General Managers
General Session Membership Meeting at ACWA 2019 Fall Conference
October 4, 2019 • Page 2
(916-325-4857) by Monday, November 25. If there is a last minute change of delegate, please let us
know by contacting ACWA’s Clerk of the Board, Donna Pangborn at donnap@acwa.com.
If you have any questions regarding this process, please contact Clerk of the Board Donna Pangborn at
the ACWA office at 916-441-4545 or donnap@acwa.com.
dgp
Enclosures:
1. General Session/Election Procedures
2. Proxy Designation Form
Proxy Designation Form_General Session Fall 2019.Docx
PROXY DESIGNATION FORM
ASSOCIATION OF CALIFORNIA WATER AGENCIES
GENERAL SESSION MEMBERSHIP MEETING(S)
WEDNESDAY, DECEMBER 4, 2019 AT 1:15 PM
THURSDAY, DECEMBER 5, 2019 AT 1:15PM (IF NEEDED)
TO: Donna Pangborn, Clerk of the Board
EMAIL: donnap@acwa.com
FAX: 916-325-4857
The person designated below will be attending the ACWA General Session Membership Meeting(s) on
Wednesday, December 4, 2019 (and December 5, 2019 if necessary) as our voting delegate.
MEMBER AGENCY’S NAME AGENCY’S TELEPHONE No.
MEMBER AGENCY’S AUTHORIZED SIGNATORY (print) SIGNATURE
DELEGATE’S NAME (print) SIGNATURE
DELEGATE’S EMAIL DELEGATE’S TELEPHONE No.
DELEGATE’S AFFILIATON (if different from assigning agency)1 DATE
1 If your agency designates a delegate from another entity to serve as its authorized voting representative,
please indicate the delegate’s entity in the appropriate space above. Note: Delegates need to sign the proxy
form indicating they have accepted the responsibility of carrying the proxy.
REMINDER: Proxy voting cards will only be available for pick up on Wednesday, December 4, between
9:00 a.m. and 12:00 p.m. at the ACWA General Session Desk in the Harbor Foyer, Manchester Grand Hyatt.
The luncheon and General Session Membership Meeting will be held in the Harbor Ballroom A-F.