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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 02/12/2020REG ULA R BO A RD MEET IN G February 12, 2020 - 5:30 PM 31111 Greenspot Road, Highland C A 92346 AGE N D A "In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors". C A LL TO O RD ER PLED G E O F A LLEG IA N C E RO LL C A LL O F BO A RD MEMBERS P U B L I C C OMME N T S Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the D istrict C lerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of C alifornia Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. T he matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. AGE N D A - T his agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. 1.Approval of Agenda 2.AP P RO VAL O F C ON SE N T C AL E N D AR All matters listed under the C onsent C alendar are considered by the Board of Directors to be routine and will be enacted in one motion. T here will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the November 13, 2019 regular board meeting minutes b.Approve Directors' fees and expenses for J anuary 2020 I N F ORMAT I O N AL I T E MS 3.2019 Top Inland Empire Workplaces Program D I SC U SSI ON AN D P O SSI B L E AC T I O N I T E MS 4.C onsider Approval of Fiscal Year 2019-20 Mid-Year Budget Revisions 5.C onsider C SD A Board of Directors Support Resolution 2020.01 RE P O RT S 6.Board of Directors' Reports 7.General Manager/C EO Report 8.Legal Counsel Report 9.Board of Directors' Comments AD J O U RN P LEAS E NO T E: Materials related to an item on this agenda s ubmitted to the Board after dis tribution of the agenda packet are availab le fo r pub lic ins p ectio n in the District's o ffic e lo cated at 31111 G reens p o t R d., Highland , during normal bus ines s ho urs. Also, s uc h d o cuments are available on the District's website at www.eastvalley.org subject to staff's ability to pos t the doc uments before the meeting. P urs uant to G overnment C o d e S ec tio n 54954.2(a), any reques t for a d is ab ility-related modific ation or ac commodation, inc luding auxiliary aid s o r s ervic es , that is s o ught in order to p artic ip ate in the above- agendized p ublic meeting s ho uld be d irected to the District C lerk at (909) 885-4900 at leas t 72 ho urs prior to said meeting. 1 Minutes 11/13/2019 sma/jph Draft pending approval EAST VALLEY WATER DISTRICT November 13, 2019 REGULAR BOARD MEETING MINUTES The Vice Chairman of the Board called the meeting to order at 4:30 p.m. PRESENT: Directors: Coats, Goodrich, Morales, Smith ABSENT: Chairman Carrillo STAFF: John Mura, General Manager/CEO; Jeff Noelte, Director of Engineering and Operations; Kelly Malloy, Director of Strategic Services; Justine Hendricksen, District Clerk LEGAL COUNSEL: Marty Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Vice Chairman Smith declared the public participation section of the meeting open at 4:30 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Coats-Goodrich) that the November 13, 2019 agenda be approved as submitted. CLOSED SESSION The Board entered into Closed Session at 4:31 p.m. as provided in the Ralph M. Brown Act Government Code Section 54956.9(d)(2) to discuss the item(s) listed on the agenda. THE BOARD RECONVENED THE MEETING AT 5:30 P.M. Director Coats led the flag salute. ROLL CALL PRESENT: Directors: Coats, Goodrich, Morales, Smith ABSENT: Chairman Carrillo 2 Minutes 11/13/2019 sma/jph ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #2: No reportable action taken. INTRODUCTION OF NEWLY HIRED EMPLOYEE The General Manager/CEO introduced new employees to the Board: Melissa Valdez, Public Affairs/Conservation Manager, and Jose Torres, Field Service Worker I. PUBLIC COMMENTS Vice Chairman Smith declared the public participation section of the meeting open at 5 :36 p.m. There being no written or verbal comments, the public participation section was closed. APPROVE THE OCTOBER 9, 2019 REGULAR BOARD MEETING MINUTES M/S/C (Coats-Goodrich) that the Board approve the October 9, 2019 regular board meeting minutes as submitted. APPROVE THE OCTOBER 23, 2019 REGULAR BOARD MEETING MINUTES M/S/C (Coats-Goodrich) that the Board approve the October 23, 2019 regular board meeting minutes as submitted. DIRECTORS’ FEES AND EXPENSES FOR OCTOBER 2019 M/S/C (Coats-Goodrich) that the Board approve the Directors’ fees and expenses for October 2019 as submitted. REVIEW CAPACITY FEE UPDATE AND SCHEDULE PUBLIC HEARING TO ADOPT CAPACITY AND MISCELLANEOUS FEES Mr. Habib Isaac of IB Consulting, LLC., provided an overview of the methodology and approach taken to establish the proposed capacity fees. Items discussed in the presentation included how the Master Plan correlates to the updated capacity fees, maintaining compliance with Prop 26, and how to ensure a fair allocation of facility costs to growth. He stated that the capacity fee schedule is required by law to be updated every five years and that the Board will receive a full report at the public hearing The General Manager/CEO stated that today’s meeting is to establish a public hearing date. That notices will be published in the newspaper in compliance with Prop 26 and that developers actively engaged will be made aware of the proposed increase in fees. He stated that the capacity fees ensure developers are paying their fair share so ratepayers will not be subsidizing new development costs. He stated that Mr. Isaac was involved with the District during the last capacity fee study. 3 Minutes 11/13/2019 sma/jph M/S/C (Morales-Goodrich) that the Board schedule a public hearing in conjunction with the December 11, 2019 regular board meeting to consider adoption of updated capacity fee schedule. PLANT 39-1 RESERVOIR REHABILITATION CONTRACT AWARD The Director of Engineering and Operations discussed Plant 39 rehabilitation work. He stated that staff, in partnership with the District’s design engineer, Harper & Associates Engineering Inc. (HAE), issued requests for task order pricing; that bids were received from three contractors and the District selected Crosno Construction. He requested to expand the scope of work for the engineering services contract with HAE to include construction management and quality control inspection services. He stated that they have extensive experience with tank rehabilitation and knowledge of the Districts reservoirs. The Director of Engineering and Operations responded to Director Morales; he stated that work will take approximately three months to complete and will be performed during low demand. M/S/C (Goodrich-Coats) that the Board authorize the General Manager/CEO to enter into Master Services Agreement with Crosno Construction Inc. for a not-to-exceed amount of $386,840; and expand the scope of work for the Engineering Services Contract with Harper & Associates Engineering Inc. for a not-to-exceed amount of $40,520. PARTICIPATION IN THE GREAT CALIFORNIA SHAKEOUT AND THE ADOPTION OF RESOLUTION 2019.17 The Director of Strategic Services stated that the District participated in the annual Great California Shakeout and reviewed the Districts emergency preparation procedures and methods of community outreach for disaster preparedness. M/S/C (Goodrich-Morales) that the Board adopt Resolution 2019.17. ELECTION DESIGNEE FOR ASSOCIATION OF CALIFORNIA WATER AGENCIES (ACWA) BOARD OF DIRECTORS The General Manager/CEO reviewed the background of ACWA and voting rights as a member of ACWA. He stated that Director Coats will be in attendance at the ACWA Fall Conference and recommends he be designated to place the vote. He requested that the motion be amended to include voting for the slate recommended by the ACWA Nominating Committee. M/S/C (Morales-Goodrich) that the Board designate Chairman Coats as the voting designee from East Valley Water District for the ACWA 2019 Fall Conference election and place the vote based on ACWA Nominating Committee’s recommended slate. 4 Minutes 11/13/2019 sma/jph BOARD OF DIRECTORS’ REPORTS Director Goodrich reported on the following: November 6 he met with the General Manager/CEO to discuss District business. Director Morales reported on the following: November 5 he attended the San Bernardino Valley Municipal Water District Board meeting; and November 7 he met with the General Manager/CEO to discuss District business. Director Coats reported on the following: October 24 he met with the General Manager/CEO for a District update; October 25 he attended the California Special Districts Association Professional Development and Membership Services Committee meeting in Sacramento; November 1 he attended the Inland Empire Economic Partnership Leadership class where they toured Ontario Airport; November 5 he attended the San Bernardino Valley Municipal Water District Board meeting; November 12 he met with the General Manager/CEO for a District update; and November 13 he attended the San Bernardino County Unified School District’s Community Gathering for Excellence event. Vice Chairman Smith reported on the following: November 1 he attended the Legislative and Public Outreach Committee meeting; November 7 he met with the General Manager/CEO to review the agenda; November 8 he attended the SNRC Milestone luncheon; November 13 he attended the attended the San Bernardino County Unified School District’s Community Gathering for Excellence event; and November 13 he attended San Bernardino Valley Water Conservation District Board meeting. Information only. GENERAL MANAGER/CEO REPORT The General Manager/CEO reported that this morning he attended the Community Gathering for Excellence event held at the National Orange Show with the Human Resources/Safety Risk Manager; the event discussed pathways for students to succeed in college and careers that will lead to the economic renewal in our community. He stated that the Zero Harm Roll Out for the SNRC was held today. Tomorrow he will be doing an interview with a reporter from the Redlands Daily Facts on the SNRC project. On Tuesday, he will be attending the San Bernardino Unified School District Career Pathway Development meeting. The General Manager/CEO informed the Board of the following: • November 21 @ 11:30 a.m. – Annual EVWD Family Thanksgiving Luncheon and Food Drive. • November 27 - Regular Board meeting canceled. 5 Minutes 11/13/2019 sma/jph • November 28-29 - District offices will be closed in observance of the Thanksgiving Day holiday. Information only. LEGAL COUNSEL REPORT No report at this time. BOARD OF DIRECTORS’ COMMENTS Director Coats wished everyone a Happy Thanksgiving. Director Morales commended Acting Chairman Smith on a great job today running the Board meeting. Vice Chairman Smith thanked everyone for attending the Board meeting. Information only. ADJOURN The meeting adjourned at 6:32 p.m. ___________________________ Chris Carrillo, Board President __________________________ John Mura, Secretary R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Jus tine Hendric ksen District C lerk B O AR D AGE N D A S TAF F R E P ORT Agenda Item #2.b . Meeting Date: F eb ruary 12, 2020 C ons ent Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: Approve Directo rs ' fees and expens es for January 2020 R E C O MME N D AT IO N: S taff rec ommend s that the Bo ard ap p ro ve the G overning Bo ard Members' F ees and Expenses fo r January 2020. B AC KGR O UN D / AN ALYS IS : T he Board has ins truc ted s taff to lis t all d irecto r fees and expenses as a s ep arate agenda item to s how full fis c al trans p arency. O nly after Board review and approval will the c o mp ens ation and expens es be paid. AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability a) P rac tice Trans parent and Ac countab le F is cal Management R E VIE W B Y O T HE R S : T his agenda item has been reviewed by the Ad minis tratio n d ep artment. F IS C AL IMPAC T T he fis c al impac t as soc iated with this agenda item is $6,464.10 whic h is includ ed in the c urrent fis c al b udget. ATTACH M E N TS: Description Type Directors' Expense Reports J anuary 2020 Backup Material TOP INLAND EMPIRE WORKPLACES PROGRAM 2019 February 12, 2020 EMPLOYEE SURVEY •5th Annual Confidential Employee Engagement Survey Through Energage •Survey Themes: •Performance, Connection, Alignment, Coaching •Benchmark: Local Government Agencies Throughout U.S. •95% Employee Participation •190 Comments and Improvement Ideas Received CALCULATING ENGAGEMENT •Engaged Employees Are…. •Highly Motivated •Committed to Staying With the Organization •Willing to Recommend the Organization to Others EVWD Employees are Highly Engaged! AVERAGE SCORES WorkplaceOVERALL I love my job because… I love my job because I work with an amazing team who go above and beyond for each other and for the community we serve. We have a great leader who inspires our staff to provide world class public service. Not only does EVWD provide water, it helps the community. EVWD truly cares about the future of the community and its customers. They hear our concerns and find ways to fix them. They allow us the family time we need without fear of retaliation or reprimand. I love the environment of open and honesty. I have the ability to make decisions needed for my job, with the confidence from my supervisor. I enjoy the people I work with, they are my second family. Motivated to do my best so I meet community expectations and those of my fellow employees. I love the atmosphere at EVWD it makes me want to give it my all. It feels like I provide a trustworthy service to the community. The environment we have in the workplace is very positive. I’m part of a team that supports each other and works well together. The agency also seems to care for its employees by encouragement through meetings, activities and special recognitions. AREAS FOR IMPROVEMENT Meetings Employee Recognition •Productivity of Meetings –Re-think Ice-Breakers –Reminder to be courteous of others’ time •Enhance Recognition Program –Retrain supervisors on importance of employee acknowledgement •Thumb’s Up Program, Innovative Recognition Program, Breakfast with the Boss Top Workplace Recognition •Top Workplace Award Celebration Held December 4th •975 Organizations participated in the program; 35 Workplaces Recognized at the Event •East Valley Water District Received 2 nd place for Small Employer Category 2019 2nd Place for Small Employers Congratulations EVWD Employees! EMPLOYEE CELEBRATION •Celebrate Achievement with Staff in the Spring Time •August 2020 •Conduct 6th Annual Employee Survey B O AR D AGE N D A S TAF F R E P ORT Agenda Item #4. Meeting Date: F eb ruary 12, 2020 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: C ons id er Approval o f F isc al Year 2019-20 Mid-Year Budget R evis io ns R E C O MME N D AT IO N: S taff recommends that the Board of Directo rs (Board) review and approve amendments to the F Y 2019-20 O p erating and C apital Bud gets . B AC KGR O UN D / AN ALYS IS : T he 2019-20 Mid -Year Budget R eview is presented fo r the Board of Directo rs ’ review and consideratio n. T his analys is and proc es s p ro vides the Bo ard the opportunity to review the status o f the operating and c ap ital b udgets as o f Dec ember 31st, and to c o ns ider rec o mmend ed adjus tments . In s ummary, s taff has b een mo nitoring program and c ap ital expend itures through Dec emb er, and exp enditures are trac king very close to the ad o p ted bud get. T his s taff report pro p o s es a $200,000 increase to projec ted o p erating revenue and propos es that the ad d itional revenue b e encumb ered to inc rease the budget for two expens e line items where ad d itional res o urc es are need ed to complete the fis c al year. T he rep o rt als o makes a req ues t, and offers justificatio n, for the use of an ad ditio nal $1,245,000 fro m reserves , which will res ult in s ignificant c os t s avings for the Dis tric t’s C ap ital Imp ro vement P rogram. T he requested bud get ad justments and jus tific ations therefo re, are des cribed b elow. Revenues Water s ales were $344,277 over p rojec tion thro ugh Decemb er, at $9,844,263. T his overage is largely due to a s p ike in water us age during the month o f Novemb er, the month in whic h water usage s hould s tart to d ecline d ue to d ro p p ing temperatures . Ins tead o f ad justing irrigatio n timers and c utting b ac k o n o utd o o r us age, however, cus tomers increas ed us age caus ing many to b e billed fo r ineffic ient water us e. Actual water us age exceeded p ro jectio ns fo r all three rate tiers b etween the mo nths o f July and Dec emb er 2019, as sho wn in the c hart belo w. Although s ales projec tio ns used fo r 2019-20 bud geting was not as c onservative as in p as t years , water usage for all tiers exc eeded p ro jec tions by between 2% and 5%. As water s ales have exc eed ed projec tions by $344,263 thro ugh mid -year, s taff is rec o mmending a $200,000 inc reas e to bud geted water sales as a mid -year b udget revis io n in o rd er to offs et s ome increases in p ro gram o p erating exp enses exp lained b elow. S taff does no t rec o mmend revis ions to any other revenue projectio ns or revenue catego ries fo r this mid -year review. Operating E xpenses T hro ugh December, o p erating expens es were at $14,815,058, whic h is 49.4% of the annual operating exp ens e b udget of $29,969,000. F ro m a very broad pers pective, expend itures are tracking as expec ted at very c lose to 50% halfway through the year. F urther, in viewing exp end itures b y c las s ificatio n, as in the tab le on the fo llo wing p age, ac tual vers us b udgeted spend ing again aligns with exp ec tatio ns ab o ut ho w the District incurs c o s ts thro ughout the year. F or example: Labor and b enefits are almo s t exac tly half o f bud get at mid year - 50.5%. Water P roduc tion c o s ts of Electric ity and Materials are at 53% to 55% o f bud get bec ause the high d emand summer mo nths have alread y oc curred . Water S up p ly c os ts are o nly at 18% b ec ause S tate Water p urchas es , and No rth F o rk and other as s essments are p aid in the sec o nd half of the fis cal year. W hile overall ac tual expend itures are c lo s ely aligned with budget expec tatio ns , s taff review of P ro gram Detail s heets (attac hed) revealed that two line items will exhaust b udgeted funds prior to year-end and will need more res o urc es allo cated in o rd er to achieve p ro gram go als and o b jectives . T he two line items are: C o ntrac t S ervic es in p rogram 6100-Water Maintenance, is at 96% o f b ud get through mid-year due to s o me large main rep airs in high traffic areas that req uired signific ant repaving when the repair was c omp leted. S taff is req ues ting that $150,000 of the additional revenues identified be ad d ed to the b udget fo r this C ontract S ervices line item. S taff also rec o mmends an increas e to C ontract S ervices in F leet Maintenanc e (P ro gram 7100) which is at 67% of b udget though mid-year. T he cos t of o uts ourced vehicle maintenanc e implemented in 2018-19 is s till unpredic table and the es timated b udget for thes e s ervic es will fall s ho rt. Acc o rd ingly, a b udget inc rease o f $50,000 is needed to comp lete the fis cal year. T he tab le on the following page pres ents a s ummary of the 2019-20 O perating Budget compared to actual activity through mid-year and p ro p o sed mid -year revis io ns . T he summary includ es operating revenue and o p erating exp enses , as well as d ebt service and c ap ital exp enditures paid o ut of c urrent year operating revenue. S taff is pro p o s ing inc reas e both operating revenue and operating expens e by $200,000 as sho wn in the tab le. Capital Expenditures S taff has monito red s pending against the 2019-20 C apital Bud get for the firs t six months o f the fisc al year and has evaluated new or changing c irc umstanc es that c o uld, no t o nly affec t capital spend ing during the next s ix mo nths , but in future years covered by the Dis tric t C apital Imp ro vement P ro gram. T he changes in circ ums tances, and s taffs prop o s ed revisions to the C ap ital Budget to mitigate risks and/o r take advantage of o p p o rtunities, are d is c ussed b elow. It s hould be noted that all of the p ro p o s ed adjus tments are funded b y R ep lacement R es erve - whic h, at the b eginning of the fis c al year had a b alanc e of $2,190,000. P o rtable G enerato rs - At the January 8, 2020 regular board meeting, the O p erations Manager req uested , and was ap p ro ved, to buy three portab le generato rs c ap able of running s trategic water p roductio n p lants in the event of an S C E ro lling b lacko ut. Acc o rd ingly, $275,000 has b een added to the C ap ital O utlay bud get and reflec ted in thes e mid-year ad jus tments. Plant 134 Membrane Replacement (P hase 3) – T he 2019-20 C apital Budget included $405,000 to rep lace a full train o f filter memb ranes at the Dis trict’s surfac e water treatment P lant 134. T he membrane rep lacements were bud geted to be funded out of the R eplac ement R es erve. T he ac tual cost fo r the memb ranes was $250,000, therefo re, a d ecreas e ad justment of $155,000 has been sho wn on the ac companying s ched ule o f C ap ital Expend itures to reflec t the lower cost for membrane replacement. AMI Implementation – T he 2019-20 adopted bud get includ ed $1,500,000 for the p urc has e and ins tallatio n of 4,036 AMI meters rep res enting phas es 4 and 5 o f the AMI meter implementation. S taff planned to complete the final p has es (6 and 7) over the following two fisc al years at a c o s t o f approximately $2.5 millio n. However, in O c tober 2019 F erguson Waterworks , who s upplies the Dis tric t’s AMI meters, info rmed s taff that they will be fo rced to raise p ric es on meters after June of 2020 – pos s ib ly as muc h as 25%. With almos t 4,500 AMI meters s till needed, materials c o s ts fo r the AMI p ro gram c ould inc reas e by up to $325,000. T he Dis trict could avoid thes e ad d itio nal c o s ts b y ordering the remaining meters this fis cal year at a total c os t of ap p ro ximately $1,400,000. In additio n, c o mp letion of the AMI pro gram would allo w the District to re-p urpos e lab o r and eq uipment currently us ed fo r meter read ing. Ac cordingly, staff is reques ting authorizatio n to us e $1,400,000 from R ep lac ement R es erves to order this fis c al year, the materials nec es s ary to c o mp lete the AMI implementation p ro gram. T he effec t o f the p ro p o s ed adjustments desc rib ed abo ve will b e to inc rease the C apital O utlay b udget b y $275,000, and to inc rease the C apital Imp rovement P rogram (pro jects ) bud get by $1,245,000. Both amo unts will b e fund ed b y transfers from the R eplac ement R eserve. A s ummary of C apital Expend itures is o n the attac hed works heet. S ummary S taff is recommending that the Board ap p ro ve $200,000 increas es to both o p erating revenue and o p erating expens es as a res ult of the mid-year b udget review. S taff is als o recommend ing $1,520,000 in c ap ital expend itures fro m the rep lacement res erve that were not inc luded in the 2019-20 O p erating and C ap ital Budgets ad o p ted in June 2019. AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability a) P rac tice Trans parent and Ac countab le F is cal Management R E VIE W B Y O T HE R S : T his agenda item has been reviewed by the Ad minis tratio n and F inanc e departments. F IS C AL IMPAC T T he prop o s ed $200,000 inc reas e to 2019-20 o p erating expenses will b e offset b y a $200,000 increase in projec ted o p erating revenue (water s ales ). T he propos ed $1,520,000 inc reas e to the c apital b ud get will b e funded by the R eplacement R es erve. T he R eplac ement R eserve will b e left with a balanc e o f $670,000, whic h staff will attemp t to resto re to a balance o f $3,000,000 thro ugh the b udgeting p roc es s . R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Brian Tomp kins C hief F inancial O ffic er ATTACH M E N TS: Description Type P resentation P resentation Budget Reports Backup Material Capital Expenditures Backup Material FY 2019-20 MID-YEAR REVIEW February 12, 2020 OPERATING BUDGET REVIEW 3 WATER FUND SUMMARY REVENUE BUDGET YTD ACTUAL PROJECTED CHANGE Water Sales 15,900,000$ 9,844,263$ 16,100,000$ 200,000$ Meter Charges 8,980,000 4,515,676 8,980,000 - Other Charges / Revenue 755,000 586,121 755,000 - Total Revenue 25,635,000$ 14,946,059$ 25,835,000$ 200,000$ EXPENSES BUDGET YTD ACTUAL PROJECTED CHANGE Labor & Benefits 8,360,900$ 4,276,281$ 8,360,900$ -$ Other Operating Expenses 9,188,100 4,271,876 9,388,100 200,000 Capital Expenditures 4,020,000 2,012,112 4,020,000 - Debt Service 4,066,000 2,525,982 4,066,000 - Transfer To Reserves - - - - Total Expenses 25,635,000$ 13,086,251$ 25,835,000$ 200,000$ Net -$ 1,859,808$ -$ -$ 4 WASTEWATER FUND SUMMARY REVENUE BUDGET YTD ACTUAL PROJECTED CHANGE Collection System Charges 4,648,000$ 2,379,208$ 4,648,000$ -$ Treatment Charges 8,665,000 4,434,993 8,665,000 - Other Charges / Revenue 252,000 43,692 252,000 - Total Revenue 13,565,000$ 6,857,892$ 13,565,000$ -$ EXPENSES BUDGET YTD ACTUAL PROJECTED CHANGE Labor & Benefits 2,190,100$ 1,062,339$ 2,190,100$ -$ Other Operating Expenses 10,229,900 5,209,562 10,229,900 - Capital Expenditures 833,000 529,749 833,000 - Debt Service 312,000 209,988 312,000 - Debt Proceeds - - - - Transfer To Reserves - - - - Total Expenses 13,565,000$ 7,011,638$ 13,565,000$ -$ Net -$ (153,746)$ -$ -$ PROGRAM SUMMARIES GOVERNING BOARD GOAL % COMPLETE Provide Organizational Direction and Set Expectations Through Policy Decisions 50 Address Policy Related Decisions to Construct the Sterling Natural Resource Center (SNRC) 50 Make Financial Decisions that Result in Stability and Understanding Operational Complexities 50 6 Average Completion 50% BUDGET PROJECTED FY 2019-20 FY 2019-20 $257,000 $97,148 $257,000 $0 YTD CHANGE GENERAL ADMINISTRATION GOAL % COMPLETE Complete Consolidation of the North Fork Water Company (NFWC)90 Continue Leading Efforts to Ensure Viability of the Community Heritage and Education Foundation (CHEF) 50 Utilize the Intranet for Communication with Board of Directors 25 7 Average Completion 55% BUDGET PROJECTED FY 2019-20 FY 2019-20 $1,304,000 $621,227 $1,304,000 $0 YTD CHANGE HUMAN RESOURCES GOAL % COMPLETE Initiate Programs in Support of the SNRC Workforce and Community Needs 70 Promote a Positive Organizational Culture that Maintains Supportive and Encouraging Work Environment 40 Negotiate a Three-Year MOU that Considers Both Long-Term Financial Commitments and Employee Morale 30 8 Average Completion 45% BUDGET PROJECTED FY 2019-20 FY 2019-20 $1,024,000 $642,724 $1,024,000 $0 YTD CHANGE PUBLIC AFFAIRS GOAL % COMPLETE Work with Project Partners to Advance the Construction of the SNRC 50 Develop Communication Methods that Enhance the District’s Brand 50 Advance the District’s Emergency Preparedness Program to Effectively Respond in an Emergency 75 9 Average Completion 60% BUDGET PROJECTED FY 2019-20 FY 2019-20 $1,440,000 $498,593 $1,440,000 $0 YTD CHANGE CONSERVATION GOAL % COMPLETE Develop Technical Assessment Tools to Minimize Water Losses within the District’s Distribution System 30 Evaluate Rebate Program Success and Implement Program Enhancements 30 Engage in the Legislative Process as it Relates to Changes in Conservation Regulations 50 10 Average Completion 35% BUDGET PROJECTED FY 2019-20 FY 2019-20 $589,000 $176,444 $589,000 $0 YTD CHANGE FINANCE & ACCOUNTING GOAL % COMPLETE Complete a Water and Wastewater Rate Study and Update the Miscellaneous Fee Schedule 90 Implement Sound Financial Practices to Preserve and Enhance the District’s Financial Position 50 Link Fixed Asset Information in the Tyler Accounting System to Digitized Maps in the Geographical Information System (GIS) Program 50 11 Average Completion 65% BUDGET PROJECTED FY 2019-20 FY 2019-20 $1,249,000 $627,184 $1,249,000 $0 YTD CHANGE INFORMATION TECHNOLOGY GOAL % COMPLETE Proactively Replace Hardware and Software Approaching End-of-Life Cycle 98 Improve Business Processes by Leveraging Existing Technologies 50 Improve IT Infrastructure for Reliable and Secure Services 33 12 Average Completion 60% BUDGET PROJECTED FY 2019-20 FY 2019-20 $932,000 $390,586 $932,000 $0 YTD CHANGE CUSTOMER SERVICE GOAL % COMPLETE Develop Strategies to Address Organizational Service Needs 50 Modify Processes to Comply with Changes in Legislation while Maintaining Financial Stability 100 Gather Information and Apply for Award or Other Third-Party Recognition for Outstanding Customer Service 0 13 Average Completion 50% BUDGET PROJECTED FY 2019-20 FY 2019-20 $1,615,000 $732,174 $1,615,000 $0 YTD CHANGE METER SERVICES GOAL % COMPLETE Develop Inspection Program for Facilities in AMI Areas that Are No Longer Read Manually 100 Collect Information on Existing Meters to Facilitate Future Phases of AMI Implementation 100 Develop Proactive Meter Reader Training and Meter Testing Programs 100 14 Average Completion 100% BUDGET PROJECTED FY 2019-20 FY 2019-20 $295,000 $135,974 $295,000 $0 YTD CHANGE ENGINEERING GOAL % COMPLETE Develop and Implement the District’s Capital Improvement Program (CIP) to Address Rehabilitation and Maintenance Needs While Also Preparing for New Development 50 Develop Plans to Optimize District Utilization of Local and Imported Surface Water 70 Support the Steps Necessary for Advancement of the SNRC 50 15 Average Completion 55% BUDGET PROJECTED FY 2019-20 FY 2019-20 $1,551,000 $616,766 $1,551,000 $0 YTD CHANGE WATER PRODUCTION GOAL % COMPLETE Prioritize and Execute Contracts for Tank / Reservoir Rehabilitation Projects Based on Findings in Harper Engineering Report 100 Implement Improvements to Enhance the Supervisory Control and Data Acquisition (SCADA) System 90 Transition the North Fork Water Company and Bear Valley Mutual Water Company Shareholders from the North Fork Canal / Pipeline to Alternative Metered Connections 90 16 Average Completion 95% BUDGET PROJECTED FY 2019-20 FY 2019-20 $4,667,000 $2,120,709 $4,667,000 $0 YTD CHANGE WATER TREATMENT GOAL % COMPLETE Support Consultant with Data for Additional Treatment Process for Water Quality Improvements 100 Complete Plant 134 Membrane Replacements Using a Five-Phase Replacement Plan 90 Support the Development of a Long-Term Plant 134 Site Improvement Plan 50 17 Average Completion 80% BUDGET PROJECTED FY 2019-20 FY 2019-20 $870,000 $447,023 $870,000 $0 YTD CHANGE WATER QUALITY GOAL % COMPLETE Conduct Expanded Sampling Programs to Ensure Compliance with All State and Federal Water Quality Requirements 80 Implement an In-House Environmental Controls and Compliance Program 50 18 Average Completion 65% BUDGET PROJECTED FY 2019-20 FY 2019-20 $461,000 $221,789 $461,000 $0 YTD CHANGE WATER MAINTENANCE GOAL % COMPLETE Implement Adjusted Preventative Maintenance Schedules to Ensure Equipment Readiness for Emergency Response 100 Obtain Exact Coordinates for All Valves and Meter Boxes Using Global Positioning System (GPS) Equipment 50 Review Data Accuracy Compared to Actual Field Conditions 100 19 Average Completion 85% BUDGET PROJECTED FY 2019-20 FY 2019-20 $2,752,000 $1,760,956 $2,902,000 $150,000 YTD CHANGE WASTEWATER MAINTENANCE GOAL % COMPLETE Continue Wastewater Collection System Maintenance and Management 50 Identify Operational Changes Needed to Accommodate Planned Development within the District 95 Incorporate GPS Data to Enhance Efficiency of Wastewater Maintenance Operations and Asset Management 50 20 Average Completion 65% BUDGET PROJECTED FY 2019-20 FY 2019-20 $9,479,000 $4,888,510 $9,479,000 $0 YTD CHANGE FACILITIES MAINTENANCE GOAL % COMPLETE Implement a Long-Term Site Improvement Plan for Plant 134 25 Develop a Facilities Maintenance Program to Track and Anticipate Future Costs Associated with All District Facilities 50 Complete Systematic Upgrades and Rehabilitation of District Facilities 40 21 Average Completion 40% BUDGET PROJECTED FY 2019-20 FY 2019-20 $998,000 $535,814 $998,000 $0 YTD CHANGE FLEET MAINTENANCE GOAL % COMPLETE Comply with Current Air Quality and Highway Safety Regulations 100 Continue Enhancement of Emergency Response Capabilities 50 Transition the Fleet Management Program 50 22 Average Completion 65% BUDGET PROJECTED FY 2019-20 FY 2019-20 $486,000 $306,440 $536,000 $50,000 YTD CHANGE CAPITAL BUDGET 24 CAPITAL OUTLAY PROJECT FUNDING SOURCE ADJUSTED BUDGET PROPOSED MID-YEAR ADJUSTMENT PROJECTED BUDGET Capacity Fee Study Water/Wastewater Operating Revenue 27,000$ -$ 27,000$ Emergency Response Plan Water/Wastewater Operating Revenue 250,000 - 250,000 Engineering Scanner Water/Wastewater Operating Revenue 10,000 - 10,000 Hardware / Software Upgrades Water/Wastewater Operating Revenue 117,000 - 117,000 GPS Surveying Equipment Water Operating Revenue 20,000 - 20,000 Ortho Pumps at Plants 146, 147 Water Operating Revenue 40,000 - 40,000 Water Tank Mixers Water Operating Revenue 84,000 - 84,000 Upgrade HVAC at Various Plants Water Operating Revenue 45,000 - 45,000 Roofing/Slurry Seal at District HQ Water/Wastewater Operating Revenue 140,000 - 140,000 Sewer Jetting Truck (Vactor) Wastewater Operating Revenue 550,000 - 550,000 Service Trucks (4) Water Operating Revenue 175,000 - 175,000 Skid Steer w/Street Sweeper / Asphalt Roller Water Operating Revenue 70,000 70,000 Portable Generators (3) Water Replacement Reserve - 275,000 275,000 TOTAL 1,528,000$ 275,000$ 1,803,000$ 25 CIP –PROPOSED ADJUSTMENTS PROJECT FUNDING SOURCE ADJUSTED BUDGET PROPOSED MID-YEAR ADJUSTMENT PROJECTED BUDGET AMI Meter Replacement Program Water Operating Revenue $1,500,000 $ - $ 1,500,000 AMI Meter Replacement Program Water Replacement Reserve - 1,400,000 1,400,000 Plant 134 - Membrane Replacements Water Replacement Reserve 405,000 (155,000) 250,000 Total Proposed Mid-Year Adjustments $1,905,000 $ 1,245,000 $ 3,150,000 26 CIP –NO PROPOSED ADJUSTMENTS PROJECT FUNDING SOURCE ADJUSTED BUDGET PROPOSED MID-YEAR ADJUSTMENT PROJECTED BUDGET New Storage Reservoir Developer Fees 400,000$ -$ 400,000$ Plant 134 - Process Improvements Water Operating Revenue 400,000 - 400,000 Storage Tank Rehabilitation - Plant 39-1 Water Operating Revenue 400,000 - 400,000 Water Main Replacements Water Operating Revenue 200,000 - 200,000 Facilities Relocations Water Operating Revenue 100,000 - 100,000 Facilities Rehabilitation Water Operating Revenue 75,000 - 75,000 Well & Booster Improvements / Rehabilitations Water Operating Revenue 50,000 - 50,000 Wastewater Main Replacements Wastewater Oper Revenue 200,000 - 200,000 Sterling Natural Resource Center (SNRC) Grants/Loans Other Fund 60,000,000 - 60,000,000 Total 61,825,000$ -$ 61,825,000$ STAFFING CHANGES PROPOSED STAFFING CHANGES DEPARTMENT CURRENT POSITION PROPOSED POSITION Customer Service Receptionist Customer Service Representative II Engineering Engineering Technician II (2)Sr. Engineer 28 ACCOMPLISHMENTS ACCOMPLISHMENTS •Updated the Board of Directors’ Handbook •Coordinated with SBCUSD for implementation of a Water Utility Pathway at Indian Springs High School •Negotiated off-site improvements for the SNRC with the City of Highland •Signed Amendment #1 to funding agreement with the SWRCB •Developed Goals and Policies for Community Facilities Districts •Completed installation of a security fence upgrade at Plant 134 •District crews installed 1,500 linear feet of water main 30 AWARDS •Highland Area Chamber of Commerce Board of Directors selected EVWD for the Hospitality Award •Anthesis’ is honoring EVWD as their Business Partner of the Year for 2019 31 FY 2019-20 Budget FY 2019-20 Percent Budget YTD Activity Adjustment Projected Change Revenue 4100 - Water Sales 15,900,000.00 9,844,263.09 200,000.00 16,100,000.00 4200 - Meter Charges 8,980,000.00 4,515,675.64 - 8,980,000.00 4301 - Penalties 560,000.00 311,751.87 - 560,000.00 4400 - Wastewater Collection 4,648,000.00 2,379,207.71 - 4,648,000.00 4500 - Wastewater Treatment 8,665,000.00 4,434,992.81 - 8,665,000.00 4600 - Other Operating Charges 111,000.00 60,685.33 - 111,000.00 4700 - Investment Income 300,000.00 252,899.97 - 300,000.00 4703 - Energy Incentive Rebates - - - - 4704 - Miscellaneous Revenue 36,000.00 4,475.00 - 36,000.00 39,200,000.00 21,803,951.42 200,000.00 39,400,000.00 0.51% Program: 1000 - Board of Directors ogra51 - Labor 105,000.00 36,925.00 - 105,000.00 ogra52 - Temporary Labor - - - - ogra53 - Overtime - - - - ogra54 - Standby - - - - ogra56 - Benefits 85,000.00 49,530.41 - 85,000.00 ogra61 - Water Supply - - - - ogra62 - Materials and Supplies 1,000.00 569.10 - 1,000.00 ogra63 - Contract Services 11,000.00 - - 11,000.00 ogra64 - Utilities - - - - ogra65 - Professional Development 55,000.00 10,123.50 - 55,000.00 ogra67 - Other - - - - ogra Total 257,000.00 97,148.01 - 257,000.00 0.00% Program: 2000 - General Administration ogra51 - Labor 520,000.00 236,527.99 - 520,000.00 ogra52 - Temporary Labor - - - - ogra53 - Overtime 3,000.00 1,384.11 - 3,000.00 ogra54 - Standby - - - - ogra56 - Benefits 321,000.00 203,639.04 - 321,000.00 ogra61 - Water Supply - - - - ogra62 - Materials and Supplies 6,000.00 3,034.29 - 6,000.00 ogra63 - Contract Services 339,000.00 94,311.99 - 339,000.00 ogra64 - Utilities 3,000.00 1,080.74 - 3,000.00 ogra65 - Professional Development 112,000.00 81,248.34 - 112,000.00 ogra67 - Other - - - - ogra Total 1,304,000.00 621,226.50 - 1,304,000.00 0.00% DISTRICT WIDE FY 2019-20 MID-YEAR BUDGET REVIEW JULY 1, 2019 - DECEMBER 31, 2019 Page 1 of 6 FY 2019-20 Budget FY 2019-20 Percent Budget YTD Activity Adjustment Projected Change DISTRICT WIDE FY 2019-20 MID-YEAR BUDGET REVIEW JULY 1, 2019 - DECEMBER 31, 2019 Program: 2100 - Human Resources ogra51 - Labor 230,000.00 102,563.22 - 230,000.00 ogra52 - Temporary Labor - - - - ogra53 - Overtime 3,000.00 1,199.11 - 3,000.00 ogra54 - Standby - - - - ogra56 - Benefits 137,000.00 99,012.55 - 137,000.00 ogra61 - Water Supply - - - - ogra62 - Materials and Supplies 10,000.00 564.49 - 10,000.00 ogra63 - Contract Services 88,000.00 37,318.90 - 88,000.00 ogra64 - Utilities 1,000.00 250.06 - 1,000.00 ogra65 - Professional Development 45,000.00 42,083.64 - 45,000.00 ogra67 - Other 510,000.00 359,731.71 - 510,000.00 ogra Total 1,024,000.00 642,723.68 - 1,024,000.00 0.00% Program: 2200 - Public Affairs ogra51 - Labor 566,000.00 196,829.55 - 566,000.00 ogra52 - Temporary Labor - - - - ogra53 - Overtime 7,000.00 1,740.35 - 7,000.00 ogra54 - Standby - - - ogra56 - Benefits 244,000.00 135,504.92 - 244,000.00 ogra61 - Water Supply - - - ogra62 - Materials and Supplies 166,000.00 21,825.25 - 166,000.00 ogra63 - Contract Services 393,000.00 133,183.36 - 393,000.00 ogra64 - Utilities 23,000.00 1,240.71 - 23,000.00 ogra65 - Professional Development 41,000.00 8,268.41 41,000.00 ogra67 - Other - - - - ogra Total 1,440,000.00 498,592.55 - 1,440,000.00 0.00% Program: 2300 - Conservation ogra51 - Labor 101,000.00 59,423.99 - 101,000.00 ogra52 - Temporary Labor - - - - ogra53 - Overtime 3,000.00 1,196.03 - 3,000.00 ogra54 - Standby - - - - ogra56 - Benefits 30,000.00 17,720.33 - 30,000.00 ogra61 - Water Supply - - - - ogra62 - Materials and Supplies 223,000.00 72,983.09 - 223,000.00 ogra63 - Contract Services 200,000.00 23,831.57 - 200,000.00 ogra64 - Utilities 22,000.00 680.92 - 22,000.00 ogra65 - Professional Development 10,000.00 608.16 - 10,000.00 ogra67 - Other - - - - ogra Total 589,000.00 176,444.09 - 589,000.00 0.00% Page 2 of 6 FY 2019-20 Budget FY 2019-20 Percent Budget YTD Activity Adjustment Projected Change DISTRICT WIDE FY 2019-20 MID-YEAR BUDGET REVIEW JULY 1, 2019 - DECEMBER 31, 2019 Program: 3000 - Finance ogra51 - Labor 681,000.00 303,075.75 - 681,000.00 ogra52 - Temporary Labor - - - - ogra53 - Overtime 5,000.00 4,174.91 - 5,000.00 ogra54 - Standby - - - ogra56 - Benefits 373,000.00 258,195.99 - 373,000.00 ogra61 - Water Supply - - - ogra62 - Materials and Supplies 11,000.00 4,546.20 - 11,000.00 ogra63 - Contract Services 149,000.00 49,291.55 - 149,000.00 ogra64 - Utilities 4,000.00 996.71 - 4,000.00 ogra65 - Professional Development 25,300.00 6,902.51 - 25,300.00 ogra67 - Other 700.00 - - 700.00 ogra Total 1,249,000.00 627,183.62 - 1,249,000.00 0.00% Program: 3200 - Information Technology ogra51 - Labor 344,000.00 103,245.77 - 344,000.00 ogra52 - Temporary Labor - - - - ogra53 - Overtime - - - - ogra54 - Standby - - ogra56 - Benefits 101,000.00 51,291.57 - 101,000.00 ogra61 - Water Supply - - ogra62 - Materials and Supplies 37,000.00 11,803.67 - 37,000.00 ogra63 - Contract Services 428,000.00 218,152.13 - 428,000.00 ogra64 - Utilities 5,000.00 3,080.24 - 5,000.00 ogra65 - Professional Development 17,000.00 3,012.15 - 17,000.00 ogra Total 932,000.00 390,585.53 - 932,000.00 0.00% Program: 3300 - Customer Service ogra51 - Labor 345,000.00 145,270.50 - 345,000.00 ogra52 - Temporary Labor - 16,330.04 - - ogra53 - Overtime 5,000.00 3,349.47 - 5,000.00 ogra54 - Standby - - - ogra56 - Benefits 209,000.00 133,684.94 - 209,000.00 ogra61 - Water Supply - - - ogra62 - Materials and Supplies 9,000.00 4,234.92 - 9,000.00 ogra63 - Contract Services 870,000.00 358,814.31 - 870,000.00 ogra64 - Utilities 159,000.00 67,584.38 - 159,000.00 ogra65 - Professional Development 18,000.00 975.70 - 18,000.00 ogra67 - Other - 1,930.02 - - ogra Total 1,615,000.00 732,174.28 - 1,615,000.00 0.00% Program: 3400 - Meter Service ogra51 - Labor 187,000.00 82,184.41 - 187,000.00 ogra52 - Temporary Labor - - - - ogra53 - Overtime 10,000.00 854.46 - 10,000.00 ogra54 - Standby - - - - ogra56 - Benefits 83,000.00 47,053.13 - 83,000.00 ogra61 - Water Supply - - - - ogra62 - Materials and Supplies 5,000.00 1,086.39 - 5,000.00 ogra63 - Contract Services 8,000.00 4,114.88 - 8,000.00 ogra64 - Utilities 2,000.00 680.51 - 2,000.00 ogra65 - Professional Development - - - - ogra67 - Other - - - - ogra Total 295,000.00 135,973.78 - 295,000.00 0.00% Page 3 of 6 FY 2019-20 Budget FY 2019-20 Percent Budget YTD Activity Adjustment Projected Change DISTRICT WIDE FY 2019-20 MID-YEAR BUDGET REVIEW JULY 1, 2019 - DECEMBER 31, 2019 Program: 4000 - Engineering ogra51 - Labor 708,000.00 322,340.87 - 708,000.00 ogra52 - Temporary Labor - - - - ogra53 - Overtime 2,000.00 834.07 - 2,000.00 ogra54 - Standby - - - - ogra56 - Benefits 298,000.00 196,010.88 - 298,000.00 ogra61 - Water Supply - - - - ogra62 - Materials and Supplies 23,000.00 5,638.55 - 23,000.00 ogra63 - Contract Services 346,900.00 40,375.02 - 346,900.00 ogra64 - Utilities 138,100.00 45,972.78 - 138,100.00 ogra65 - Professional Development 35,000.00 5,594.17 - 35,000.00 ogra67 - Other - - - - ogra Total 1,551,000.00 616,766.34 - 1,551,000.00 0.00% Program: 5000 - Water Production ogra51 - Labor 712,000.00 290,563.34 - 712,000.00 ogra52 - Temporary Labor - - - - ogra53 - Overtime 61,000.00 14,460.47 - 61,000.00 ogra54 - Standby 15,000.00 7,516.00 - 15,000.00 ogra56 - Benefits 458,000.00 297,722.25 - 458,000.00 ogra61 - Water Supply 1,067,000.00 187,917.65 - 1,067,000.00 ogra62 - Materials and Supplies 299,000.00 134,153.12 - 299,000.00 ogra63 - Contract Services 381,000.00 160,651.37 - 381,000.00 ogra64 - Utilities 1,664,000.00 1,021,852.93 - 1,664,000.00 ogra65 - Professional Development 10,000.00 5,871.51 - 10,000.00 ogra67 - Other - - - - ogra Total 4,667,000.00 2,120,708.64 - 4,667,000.00 0.00% Program: 5100 - Water Treatment ogra51 - Labor 243,000.00 109,651.14 - 243,000.00 ogra52 - Temporary Labor - - - - ogra53 - Overtime 25,000.00 23,864.88 - 25,000.00 ogra54 - Standby - - - - ogra56 - Benefits 138,000.00 104,151.75 - 138,000.00 ogra61 - Water Supply - - - - ogra62 - Materials and Supplies 165,000.00 132,100.71 - 165,000.00 ogra63 - Contract Services 149,000.00 14,531.30 - 149,000.00 ogra64 - Utilities 150,000.00 62,723.40 - 150,000.00 ogra65 - Professional Development - - - - ogra67 - Other - - - - ogra Total 870,000.00 447,023.18 - 870,000.00 0.00% Page 4 of 6 FY 2019-20 Budget FY 2019-20 Percent Budget YTD Activity Adjustment Projected Change DISTRICT WIDE FY 2019-20 MID-YEAR BUDGET REVIEW JULY 1, 2019 - DECEMBER 31, 2019 Program: 5200 - Water Quality ogra51 - Labor 176,000.00 80,835.57 - 176,000.00 ogra52 - Temporary Labor - - - - ogra53 - Overtime 15,000.00 687.15 - 15,000.00 ogra54 - Standby - - - - ogra56 - Benefits 82,000.00 62,037.70 - 82,000.00 ogra61 - Water Supply - - - - ogra62 - Materials and Supplies 18,000.00 4,706.00 - 18,000.00 ogra63 - Contract Services 162,000.00 72,981.80 - 162,000.00 ogra64 - Utilities 2,000.00 - - 2,000.00 ogra65 - Professional Development 6,000.00 540.43 - 6,000.00 ogra67 - Other - - - - ogra Total 461,000.00 221,788.65 - 461,000.00 0.00% Program: 6000 - Field Maintenance Administration ogra51 - Labor 190,000.00 75,819.79 - 190,000.00 ogra52 - Temporary Labor - - - - ogra53 - Overtime 20,000.00 - - 20,000.00 ogra54 - Standby 20,000.00 11,086.40 - 20,000.00 ogra56 - Benefits 137,000.00 83,130.97 - 137,000.00 ogra61 - Water Supply - - - - ogra62 - Materials and Supplies 3,000.00 401.83 - 3,000.00 ogra63 - Contract Services 1,000.00 862.57 - 1,000.00 ogra64 - Utilities 41,000.00 12,745.79 - 41,000.00 ogra65 - Professional Development 23,000.00 5,629.82 - 23,000.00 ogra67 - Other - - - - ogra Total 435,000.00 189,677.17 - 435,000.00 0.00% Program: 6100 - Water Maintenance ogra51 - Labor 957,000.00 464,432.47 - 957,000.00 ogra52 - Temporary Labor - - - - ogra53 - Overtime 130,000.00 127,481.75 - 130,000.00 ogra54 - Standby - - - - ogra56 - Benefits 527,000.00 325,620.95 - 527,000.00 ogra61 - Water Supply - - - - ogra62 - Materials and Supplies 301,000.00 256,141.22 - 301,000.00 ogra63 - Contract Services 402,000.00 386,396.98 150,000.00 552,000.00 ogra64 - Utilities - 11,205.00 - - ogra65 - Professional Development - - - - ogra67 - Other - - - - ogra Total 2,317,000.00 1,571,278.37 150,000.00 2,467,000.00 6.47% Page 5 of 6 FY 2019-20 Budget FY 2019-20 Percent Budget YTD Activity Adjustment Projected Change DISTRICT WIDE FY 2019-20 MID-YEAR BUDGET REVIEW JULY 1, 2019 - DECEMBER 31, 2019 Program: 6200 - Wastewater Maintenance ogra51 - Labor 314,000.00 127,562.48 - 314,000.00 ogra52 - Temporary Labor - - - - ogra53 - Overtime 45,000.00 3,860.42 - 45,000.00 ogra54 - Standby - - - - ogra56 - Benefits 172,000.00 95,591.48 - 172,000.00 ogra61 - Water Supply - - - - ogra62 - Materials and Supplies 36,000.00 15,744.19 - 36,000.00 ogra63 - Contract Services 8,912,000.00 4,645,750.94 - 8,912,000.00 ogra64 - Utilities - - - - ogra65 - Professional Development - - - - ogra67 - Other - - - - ogra Total 9,479,000.00 4,888,509.51 - 9,479,000.00 0.00% Program: 7000 - Facilities Maintenance ogra51 - Labor 160,000.00 73,008.78 - 160,000.00 ogra52 - Temporary Labor - - - - ogra53 - Overtime 15,000.00 12,131.34 - 15,000.00 ogra54 - Standby - - - - ogra56 - Benefits 93,000.00 61,415.71 - 93,000.00 ogra61 - Water Supply - - - - ogra62 - Materials and Supplies 56,000.00 38,177.52 - 56,000.00 ogra63 - Contract Services 459,000.00 267,999.80 - 459,000.00 ogra64 - Utilities 214,000.00 83,035.28 - 214,000.00 ogra65 - Professional Development 1,000.00 46.00 - 1,000.00 ogra67 - Other - - - - ogra Total 998,000.00 535,814.43 - 998,000.00 0.00% Program: 7100 - Fleet Maintenance ogra51 - Labor 84,000.00 38,212.87 - 84,000.00 ogra52 - Temporary Labor - - - - ogra53 - Overtime 3,000.00 1,276.44 - 3,000.00 ogra54 - Standby - - - - ogra56 - Benefits 53,000.00 35,404.43 - 53,000.00 ogra61 - Water Supply - - - - ogra62 - Materials and Supplies 48,500.00 39,047.37 - 48,500.00 ogra63 - Contract Services 180,000.00 124,055.02 50,000.00 230,000.00 ogra64 - Utilities 113,500.00 68,443.75 - 113,500.00 ogra65 - Professional Development 4,000.00 - - 4,000.00 ogra67 - Other - - - - ogra Total 486,000.00 306,439.88 50,000.00 536,000.00 10.29% ograTotal Operating Expenses 29,969,000.00 14,820,058.21 200,000.00 30,169,000.00 Other Expenses 71 - Debt Service 4,378,000.00 2,735,969.33 - 4,378,000.00 ogra81 - Capital Improvement 3,325,000.00 1,468,643.00 - 3,325,000.00 ogra82 - Capital Outlay 1,528,000.00 1,073,218.00 - 1,528,000.00 88 - Transfer to Reserves - - - - Total 9,231,000.00 5,277,830.33 - 9,231,000.00 0.00% Net - 1,706,062.88 - - Page 6 of 6 WATER WASTEWATER WATER WASTEWATER REVISED OPERATING OPERATING GRANTS / REPLACEMENT DEVELOPER TOTAL TOTAL OPERATING OPERATING GRANTS / REPLACEMENT DEVELOPER TOTAL PROJECT REVENUE REVENUE LOANS RESERVES FEES ACTUAL BUDGET REVENUE REVENUE LOANS RESERVES FEES BUDGET CAPITAL OUTLAY Emergency Response Plan 146,953$ 16,328$ -$ -$ -$ 163,281$ 250,000$ -$ -$ -$ -$ -$ 250,000$ Tablet Replacements 42,119 - - - - 42,119 40,000 - - - - - 40,000 Engineering Scanner - - - - - - 10,000 - - - - - 10,000 GPS Surveying Equipment - - - - - - 20,000 - - - - - 20,000 Treatment Plant Firewalls - - - - - - 40,000 - - - - - 40,000 Voice Gateway Replacement - - - - - - 10,000 - - - - - 10,000 Capacity Fee Study 25,093 - - - - 25,093 27,000 - - - - - 27,000 Inframap NOW Software 17,593 7,407 - - - 25,000 27,000 - - - - - 27,000 Tank Mixers / Chlorine Analyzers 36,573 - - - - 36,573 84,000 - - - - - 84,000 Skid Steer with Street Sweeper/Asphalt Roller 71,995 - - - - 71,995 70,000 - - - - - 70,000 Ortho Pumps at Plants 146, 147 33,081 - - - - 33,081 40,000 - - - - - 40,000 HVAC Upgrades - various plants 6,235 - - - - 6,235 45,000 - - - - - 45,000 Sewer Jetting Truck - 506,014 - - - 506,014 550,000 - - - - - 550,000 Roofing at Headquarters - - - - - - 40,000 - - - - - 40,000 Portable Generators (3) - - - - - - - - - - 275,000 - 275,000 Slurry Seal at Headquarters - - - - - - 100,000 - - - - - 100,000 Trucks (4)163,827 - - - - 163,827 175,000 - - - - - 175,000 TOTAL CAPITAL OUTLAY 543,469 529,749 - - - 1,073,218 1,528,000 - - - 275,000 - 1,803,000 CAPITAL IMPROVEMENT PROGRAM GENERAL CIP AMI Meter Retrofit Program 1,189,017 - - - - 1,189,017 1,500,000 - - - 1,400,000 - 2,900,000 - - - - - - - - - - - - - General Subtotal 1,189,017 - - - - 1,189,017 1,500,000 - - - 1,400,000 - 2,900,000 WATER CIP New Storage Reservoir - - - - - - 400,000 - - - - - 400,000 Plant 134 - Process Improvements 51,187 - - - - 51,187 400,000 - - - - - 400,000 Plant 134 - Membrane Replacements - - - 248,189 - 248,189 405,000 - - - (155,000) - 250,000 Storage Tank / Reservoir Rehabilitation 12,930 - - - - 12,930 400,000 - - - - - 400,000 Water Main Replacements 134,950 - - - - 134,950 200,000 - - - - - 200,000 Facilities Relocations 37,250 - - - - 37,250 100,000 - - - - - 100,000 Facilities Rehabilitation 43,309 - - - - 43,309 75,000 - - - - - 75,000 Well & Booster Improvements - - - - - - 50,000 - - - - - 50,000 Water Subtotal 279,626 - - 248,189 - 527,815 2,030,000 - - - (155,000) - 1,875,000 WASTEWATER CIP Wastewater Main Rehabilitation - Lillian - - - - - - 200,000 - - - - - 200,000 Sterling Natural Resource Center (SNRC) - - 21,293,497 - - 21,293,497 60,000,000 - - - - - 60,000,000 Wastewater Subtotal - - 21,293,497 - - 21,293,497 60,200,000 - - - - - 60,200,000 TOTAL CAPITAL IMPROVEMENT PROGRAM 1,468,643$ -$ 21,293,497$ 248,189$ - 23,010,329$ 63,730,000$ -$ -$ -$ 1,245,000$ -$ 64,975,000$ EAST VALLEY WATER DISTRICT CAPTIAL EXPENDITURES FY 2019-20 PROPOSED BUDGET REVISIONSACTUAL EXPENDITURES YEAR-TO-DATE B O AR D AG E N D A S TAF F R E P O RT Agenda Item #5. Meeting Date: F ebruary 12, 2020 Disc ussion Item To: G overning Board Members F rom: G eneral Manager/C EO Subject: C onsider C S DA Board of Direc tors S upport R esolution 2020.01 R E C OMME N D AT ION: Approve R es o lutio n 2020.01 to s up p o rt p lacing in no minatio n R o nald C o ats as a member of the C alifornia S pec ial Districts As s ociation Board, S eat B of the S outhern Network, whic h is c urrently vacant. B AC KG R OUN D / AN ALYS IS: T he C alifo rnia S p ecial Dis tric ts Assoc iation (C S DA) was formed in 1969 to p ro mo te good governance and improved c o re loc al s ervic es thro ugh p ro fes s io nal d evelopment, advo cac y, and o ther services fo r all typ es of independent s p ecial dis tric ts. F o r over 40 years , C S DA has b een offering its members cost-efficient programs and rep res entation at the S tate C apito l with a membership o f o ver 1,000 o rganizations . C S DA provides educ ation and training, insuranc e programs, legal advic e, indus try-wide litigation and public relations s upport, legislative ad voc acy, and current info rmation crucial to a s p ecial d is tric t's management and operational effectivenes s . T he C S DA Board of Direc tors is made up o f memb ers fro m s ix geo graphical netwo rks, with eac h network having three s eats s erving s taggered 3-year terms . As the lead ers hip o f the o rganization, the Bo ard of Direc tors is res p o nsible for all polic y dec is io ns related to C S DA's member s ervic es , legis lative advocac y, educatio n and res ourc es . As p art o f the Dis trict's ongoing effo rts to increase regio nal p artners hips and participatio n, Direc tor R onald C oats has expressed interes t in s ubmitting the nec es s ary paperwo rk to b e no minated fo r C S DA's S outhern Network S eat B. T he no minatio n p ro cedure requires a res o lutio n o f sup p o rt fro m the memb er district and the C andidate Information S heet be s ubmitted by Marc h 6, 2020. Nominees will rec eive a cand id ate's letter in the mail whic h will s erve as c o nfirmatio n that C S DA has rec eived the nomination. C S DA S o uthern Netwo rk Board Memb ers will c o nduct interviews o f c and id ates that s ubmitted nominations on Marc h 9-13, 2020. A Board ap p o intment rec o mmendatio n will b e s ub mitted by C S DA S o uthern Netwo rk Bo ard Members for c o nsideratio n by the full Bo ard on Marc h 27, 2020 and the the newly appointed member will take offic e April 1, 2020. AG E N C Y G O ALS AN D O B J E C T IVE S : G oal and O bjectives I I I - Deliver P ublic S ervic e with P urpos e W hile Embracing C ontinuous G rowth (B) - S trengthen regional, state and national partners hips F IS C AL IMPAC T S ucc es s ful election to the C S DA Board will result in additional bus iness expens es . ATTAC H M EN TS: Description Type Resolution 2020.01 Resolution Letter CSD A Call for Nominations Seat B Vacancy Backup Material East Valley Water District Resolution 2020.01 Page 1 of 2 RESOLUTION 2020.01 RESOLUTION OF THE BOARD OF DIRECTORS OF EAST VALLEY WATER DISTRICT PLACING IN NOMINATION RONALD COATS AS A MEMBER OF THE CALIFORNIA SPECIAL DISTRICTS ASSOCIATION BOARD OF DIRECTORS REPRESENTING SOUTHERN NETWORK SEAT B WHEREAS, being a member district of the California Special Districts Association (CSDA), the Board of Directors of East Valley Water District does encourage and support the participation of its members in CSDA affairs; and WHEREAS, Ronald Coats has served as President of East Valley Water District Board of Directors for the term from December 2015 to December 2017; and WHEREAS, Ronald Coats has served as Vice President of East Valley Water District Board of Directors for the term from October 2014 to the December 2015; and WHEREAS, Ronald Coats has indicated a desire to serve as a member of the CSDA Board for Southern Network Seat B; and NOW, THEREFORE, be it resolved by the Board of Directors of East Valley Water District that the Board of Directors of East Valley Water District does place its full and unreserved support in the nomination of Ronald Coats for the CSDA Board position representing Southern Network Seat B. ADOPTED this 12th day of February 2020. Ayes: Noes: Absent: Abstain: ______________________________ David E. Smith Board President East Valley Water District Resolution 2020.01 Page 2 of 2 February 12, 2020 I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2020.01 adopted by the Board of Directors of East Valley Water District at its Regular Meeting held February 12, 2020. ___________________________ John Mura Board Secretary