HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 02/26/2020REG ULA R BO A RD MEET IN G
February 26, 2020 - 5:30 PM
31111 Greenspot Road, Highland, C A 92346
AGE N D A
"In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors".
C A LL TO O RD ER
PLED G E O F A LLEG IA N C E
RO LL C A LL O F BO A RD MEMBERS
P U B L I C C OMME N T S
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the D istrict C lerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of C alifornia Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. T he matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
AGE N D A - T his agenda contains a brief general description of each item to be
considered. Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a determination
that an emergency exists or that a need to take immediate action on the item came to the
attention of the District subsequent to the posting of the agenda.
1.Approval of Agenda
2.AP P RO VAL O F C ON SE N T C AL E N D AR
All matters listed under the C onsent C alendar are considered by the Board of
Directors to be routine and will be enacted in one motion. T here will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items to
be discussed and/or removed from the Consent Calendar.
a.December 11, 2019 regular board meeting minutes
b.J anuary 8, 2020 regular board meeting minutes
c.Financial Statements for J anuary 2020
d.J anuary 2020 Disbursements: Accounts payable disbursements for the period
include check numbers 255503 through 255670, bank drafts, and A C H
Payments in the amount of $22,728,888.95 and $341,607.20 for payroll.
I N F ORMAT I O N AL I T E MS
3.Hazard Mitigation Plan Update
D I SC U SSI ON AN D P O SSI B L E AC T I O N I T E MS
4.C onsider California Special Districts Association Board of Directors Support
Resolution 2020.02
5.C onsider Adoption of the updated Five-Year Work Plan
RE P O RT S
6.Board of Directors' Reports
7.General Manager/C EO Report
8.Legal Counsel Report
9.Board of Directors' Comments
AD J O U RN
P LEAS E NO T E:
Materials related to an item on this agenda s ubmitted to the Board after dis tribution of the agenda packet
are availab le fo r pub lic ins p ectio n in the District's o ffic e lo cated at 31111 G reens p o t R d., Highland , during
normal bus ines s ho urs. Also, s uc h d o cuments are available on the District's website at www.eastvalley.org
subject to staff's ability to pos t the doc uments before the meeting.
P urs uant to G overnment C o d e S ec tio n 54954.2(a), any reques t for a d is ab ility-related modific ation or
ac commodation, inc luding auxiliary aid s o r s ervic es , that is s o ught in order to p artic ip ate in the above-
agendized p ublic meeting s ho uld be d irected to the District C lerk at (909) 885-4900 at leas t 72 ho urs prior
to said meeting.
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Draft Pending Approval
EAST VALLEY WATER DISTRICT December 11, 2019
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 4:30 p.m.
PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Justine Hendricksen, District Clerk; Shayla Antrim,
Senior Administrative Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Carrillo declared the public participation section of the meeting open at 4:30
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Coats-Goodrich) that the December 11, 2019 agenda be approved as
submitted.
CLOSED SESSION
The Board entered into Closed Session at 4:31 p.m. as provided in the Ralph M. Brown
Act Government Code Section 54956.9(d)(4) to discuss the item(s) listed on the agenda.
THE BOARD RECONVENED THE MEETING AT 5:30 P.M.
Mr. James Morales Sr. led the flag salute.
ROLL CALL
PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT: None
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ANNOUNCEMENT OF CLOSED SESSION ACTIONS
With respect to Item #2: Legal Counsel stated that in closed session the item was
discussed; that a motion was received by Director Coats, seconded by Director
Goodrich, and by unanimous vote (5-0), the Board authorized Legal Counsel to begin
litigation for imminent domain to secure two parcels of real property identified as APN’s
#0279-211-18-0-000 and #0279-211-19-0-000.
PRESENTATIONS AND CEREMONIAL ITEMS
Beattie Middle School MDC Choir students performed holiday songs for the audience.
The Board recessed at 5:43 p.m.
The Board reconvened the meeting at 5:57 p.m.
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 5:57
p.m.
Mr. Fred Yauger requested his comment be deferred until agenda item #5.
There being no further written or verbal comments, the public participation section
was closed at 5:57 p.m.
DIRECTORS’ FEES AND EXPENSES FOR OCTOBER 2019
M/S/C (Smith-Coats) that the Board approve the Directors’ fees and expenses for
December 2019 as submitted.
DISBURSEMENTS
M/S/C (Smith-Coats) that the General Fund Disbursements #255016 through
#255183 which were distributed during the period of October 1, 2019 through October
31, 2019, bank drafts, and ACH Payments in the amount of $8,546,128.68 and
$339,767.12 for payroll and benefit contributions, totaling $8,885,895.80 be approved.
APPROVE THE FINANCIAL STATEMENTS FOR OCTOBER 2019
M/S/C (Smith-Coats) that the Board approve the financial statements for
October 2019 as submitted.
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BOARD REORGANIZATION
A. ELECTION OF OFFICERS FOR THE POSITIONS OF PRESIDENT (CHAIRMAN OF
THE BOARD) AND VICE-PRESIDENT (VICE-CHAIRMAN)
M/S/C (Coats-Morales) that the Board appoint the following: President – David
Smith; Vice President – Phillip Goodrich.
The Board assumed their new roles for the remainder of the meeting.
B. APPOINTMENT: GENERAL MANAGER/CEO, CHIEF FINANCIAL OFFICER, AND
BOARD SECRETARY
M/S/C (Coats-Morales) that the Board appoint the following: General
Manager/CEO – John Mura, Chief Financial Officer – Brian Tompkins; Board Secretary –
John Mura.
C. SETTING TIME, DAY AND PLACE FOR HOLDING MEETINGS
M/S/C (Coats-Morales) that the Board approve the following: hold regularly
scheduled meetings at 31111 Greenspot Rd., Highland, CA on the 2nd and 4th Wednesday
of each month, conduct closed session at 4:30 p.m. and commence the regular board
meeting at 5:30 p.m.; should closed session items require more than the allotted time,
the Board will adjourn to open session at 5:30 p.m., conduct District business, and then
adjourn back into closed session.
REVIEW AND APPROVE DRAFT POPULAR ANNUAL FINANCIAL REPORT FOR THE YEAR
ENDED JUNE 30, 2019
The Business Services Manager gave a brief overview of the Popular Annual Financial
Report (PAFR). He reviewed elements of the document and he stated that it a more
user-friendly version of the Comprehensive Annual Financial Report. He stated that
customers will be notified of the PAFR through social media posts and bill inserts; and
it will be placed on the District’s website.
Mr. Fred Yauger stated that the document makes it easy to understand the District’s
financial position and he commended staff for their hard work on the document.
M/S/C (Morales-Carrillo) that the Board approve the Popular Annual Financial
Report and audit reports for the year ended June 30, 2019.
ADOPT RESOLUTION 2019.20 RECOGNITION OF SERVICE DOUGLAS HEADRICK
The General Manager/CEO stated that Mr. Doug Headrick, General Manager of the San
Bernardino Valley Municipal Water District, will be retiring December 30, 2019. He
recognized him for his support of the Sterling Natural Resource Center and the District.
He shared some personal experiences he had with Mr. Headrick and stated that he
admires him and wished him well on his retirement. The General Manager/CEO read the
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entirety of Resolution 2019.20 out loud and stated that once signed it will be suitably
framed and presented to Mr. Headrick at a future meeting.
The Board wished Mr. Headrick well on his retirement.
M/S/C (Coats-Goodrich) that the Board adopt Resolution 2019.20 as submitted.
The District Clerk stated that agenda items #7 and #8 are subject to a public hearing,
and for expediency purposes, the public is invited to address both items during the public
hearing which will take place following the presentations of each item.
STAFF PRESENTATION REGARDING RESOLUTION 2019.18 DISCONTINUATION OF
RESIDENTIAL WATER SERVICE POLICY, AND ORDINANCE 397
The Chief Financial Officer provided a presentation regarding the Discontinuation of
Residential Water Service where he reviewed existing requirements, new SB 998
requirements, an example timeline for service disconnection, and steps the District is
taking to prepare for implementation of SB 998. He stated that the District must comply
with SB 998 requirements by February 1, 2020 and discussed changes the District would
need to make to meet the requirements. He reviewed proposed updates made to
Ordinance 397 which reflect changes in accordance with the District’s Policy for
Disconnection of Residential Water Service.
Information only.
STAFF PRESENTATION REGARDING RESOLUTION 2019.19 UPDATING WATER AND
WASTEWATER CAPACITY FEES AND CERTAIN MISCELLANEOUS FEES
Habib Isaac from IB Consulting provided the Board with a Capacity Fee presentation. He
stated that he is providing a refresher from his last presentation (November 13, 2019
meeting) and includes a report for the public hearing that was not included in his last
presentation. He stated that the primary purpose of the study is to update the capacity
fees to reflect today’s costs and to integrate the District’s updated Master Plans. He
discussed Prop 26 compliance and the comprehensive report.
The General Manager/CEO noted that the District’s capacity fees are well below the
regional average and cannot be compared to larger agencies and cities.
The Chief Financial Officer discussed the updates to the District’s capacity fees. He
directed the Board’s attention to pages 12 and 13 of the Capacity Fee study. He stated
that every July the District will look at the construction cost index to determine if
capacity fees should be updated on an annual basis, rather than every five years. He
also discussed proposed adjustments to the disconnect/reconnect fees and reviewed the
AMI opt-out fee.
Information only.
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ADJOURN TO PUBLIC HEARING AT 6:53 P.M.
PUBLIC COMMENTS
Chairman Smith declared the public participation section of the meeting open at 6 :53
p.m. There being no written or verbal comments, the public participation section was
closed.
ADJOURN TO REGULAR BOARD MEETING AT 6:53 P.M.
BOARD DISCUSSION
Director Coats asked for clarification on slide 10 of the disconnect presentation. The
Chief Financial Officer clarified that the District may waive interest on delinquent bills
only once every 12 months, not every month.
Director Carrillo stated that he appreciates the presentation.
Director Morales stated that agenda item #7 was presented to the Finance and Human
Resources Committee meeting where they discussed how difficult it is for District staff
and other agencies to keep track of the new legislation (SB 998). He expressed his
concerns that customers don’t get too far behind on their bills due to the new
legislation.
Vice Chairman Goodrich made a comment regarding day 84 on the timeline for service
disconnection on landlord accounts.
ADOPT RESOLUTION 2019.18 DISCONTINUATION OF RESIDENTIAL WATER SERVICE
POLICY, AND ORDINANCE 397
Legal Counsel clarified that the Board is taking action on item #7 and both elements of
staff’s recommendation, which includes adoption of Resolution 2019.18 and an
amendment to Ordinance 397 to adjust to the Disconnection of Residential Water Service
Policy.
M/S/C (Goodrich-Coats) that the Board approve and adopt Resolution 2019.18
and Ordinance 397 as submitted.
Roll call vote:
Vice Chairman Goodrich - Yes
Director Coats - Yes
Director Carrillo - Yes
Director Morales – Yes
Chairman Smith - Yes
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ADOPT RESOLUTION 2019.19 UPDATING WATER AND WASTEWATER CAPACITY FEES
AND CERTAIN MISCELLANEOUS FEES
M/S/C (Coats-Morales) that the Board adopt Resolution 2019.19 as submitted.
BOARD OF DIRECTORS’ REPORTS
Vice Chairman Goodrich reported on the following: November 18 he attended the
Association of San Bernardino County Special Districts meeting; November 21 he
attended the District’s Thanksgiving luncheon and Food Drive; November 26 he attended
the Highland Chamber of Commerce monthly meeting; December 2 he attended the
Engineering and Operations Committee meeting where he received updates and a virtual
tour of the Sterling Natural Resource Center; December 4 he met with the General
Manager/CEO for District updates and he attended the Top Workplaces Award’s event
where the District was awarded second place.
Director Morales reported on the following: December 2 he attended the Engineering
and Operations Committee meeting and the Finance and Human Resources Committee
meeting; December 4-6 he attended the Association of California Water Agencies Fall
Conference where he attended breakout sessions and the District was recognized by San
Bernardino County School District for regional programs; December 10 he attended the
City of Highland meeting for an economic update; and December 10 he attended the San
Bernardino Board of Water Commissioners meeting where they discussed disconnection
legislation.
Director Carrillo reported on the following: November 26 he attended a tour of the
Sterling Natural Resource Center with the General Manager/CEO; and December 5 he
met with the General Manager/CEO to review the agenda and discuss District business.
Director Coats reported on the following: November 18 he attended the Association of
San Bernardino County Special Districts meeting; November 19 he attended the San
Bernardino Valley Municipal Water District Board meeting where they approved the
pipeline agreement; November 21 he attended the Del Rosa Neighborhood Action Group
(DRNAG) meeting where he provided an update on the SNRC; November 26 he attended
a tour of the Sterling Natural Resource Center with the General Manager/CEO; November
26 he attended the San Bernardino Board of Water Commissioners meeting; December 2
he attended the Finance and Human Resources Committee meeting; December 2-5 he
attended the Association of California Water Agencies Fall Conference; December 9 he
attended the San Bernardino Valley Municipal Water District Board meeting where they
reviewed their annual audit; December 10 me met with the General Manager/CEO to
discuss District business; and December 11 he assisted San Bernardino Valley Municipal
Water District in the development of a strategic plan.
Chairman Smith reported on the following: November 18 he attended the Association of
San Bernardino County Special Districts meeting; November 21 he attended the District’s
Thanksgiving luncheon and Food Drive; ; November 26 he attended the Highland
Chamber of Commerce monthly meeting; December 4 he attended the Top Workplaces
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Award’s event; and December 5 he met with the General Manager/CEO to review the
agenda.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported that the District was awarded second place at the
Press-Enterprise Top Workplaces of 2019 event. The District reviewed pricing charged
by its Merchant Bank for credit card processing and obtained pricing quotes from
competitors. As a result of this effort, staff is finalizing an agreement with a new credit
card processor which will save the District almost $7,000 per month. The District hosted
the Inland Empire Economic Partnership’s Parent Leadership Academy December 6.
Parents and school counselors were provided information about careers in the water
and utility industries.
The General Manager/CEO recognized the Director of Strategic Services for her
negotiations with the City of Highland in regard to fees related to the construction of
the Sterling Natural Resource Center. The General Manager/CEO congratulated the
Chief Financial Officer for finalizing the State Revolving Fund loan for the Sterling
Natural Resource Center.
The General Manager/CEO informed the Board of upcoming meetings and events:
• December 14 – Employee Awards Banquet
• December 24 to January 1 - District offices will be closed
• January 8, 2020 – Regular Board meeting
Information only.
LEGAL COUNSEL REPORT
No report at this time.
BOARD OF DIRECTORS’ COMMENTS
Director Coats congratulated Chairman Smith and Vice Chairman Goodrich on their new
Board roles, and thanked Director Carrillo for his service as Chairman of the Board.
Director Coats praised the General Manager/CEO for being awarded Chairman of the
Year through Inland Empire Economic Partnership (IEEP).
Director Carrillo stated that it was a pleasure to serve as Chairman over the last two
years. He wished Chairman Smith and Vice Chairman Goodrich well serving in their new
roles on the Board.
Director Morales thanked Director Carrillo for his service on the Board and wished
Chairman Smith and Vice Chairman Goodrich luck on their positions on the Board.
Vice Chairman Goodrich wished everyone a happy holiday break.
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Chairman Smith thanked everyone for attending the Board meeting and thanked
Director Carrillo for his guidance over the last two years.
Information only.
ADJOURN
The meeting adjourned at 7:24 p.m.
___________________________
David E. Smith, Board President
__________________________
John Mura, Secretary
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Draft pending approval
EAST VALLEY WATER DISTRICT January 8, 2020
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Jeran Jaurigue
led the flag salute.
PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Justine Hendricksen, District Clerk; Eileen Bateman,
Senior Administrative Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Smith declared the public participation section of the meeting open at 5:31
p.m.
Heather Dyer introduced herself as the new General Manager of San Bernardino Valley
Municipal Water District and expressed her appreciation to John Mura, Kelly Malloy and
District Staff for the tremendous partnership between East Valley Water District and
San Bernardino Valley Municipal Water District.
There being no further written or verbal comments, the public participation section
was closed at 5:32 pm.
CEREMONIAL ITEMS
Mr. Mura presented Jeran Jaurigue with a Certificate of Recognition for his service on
the Community Advisory Commission.
APPROVAL OF AGENDA
M/S/C (Coats-Carrillo) that the January 8, 2020 agenda be approved as
submitted.
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DIRECTORS’ FEES AND EXPENSES FOR DECEMBER 2019
M/S/C (Coats-Goodrich) that the Board approve the Directors’ fees and expenses
for December 2019 as submitted.
CONSIDER ADOPTION OF GOALS AND POLICIES FOR COMMUNITY FACILITIES DISTRICT
(CFD)
Robert Porr provided a detailed presentation regarding information on the formation of
a Community Facilities District including but not limited to the following: requirements,
financing, credit quality, homeowner disclosure requirements, appraisal standards,
application process and minimum standards, waiver and policy amendments.
M/S/C (Morales-Goodrich) that the Board approve the Goals and Policies for
Community Facilities District (CFD).
CONSIDER THE COMMUNITY FACILITIES DISTRICT (CFD) PETITION FOR HIGHLAND
HILLS AND AUTHORIZE THE GENERAL MANAGER/CEO TO REQUEST DEPOSIT
Mr. Noelte provided information regarding petition requests for the proposed CFD to be
utilized for financing the water and sewer facilities constructed t o serve the Highland
Hills project and the water and sewer capacity fees associated with the project . He
also stated that the State code requires the petitioner to deposit funds with the District
for the costs of forming the CFD in the amount of $75,000.
M/S/C (Coats-Morales) that the Board approve the Community Facilities District
petition for the Highland Hills project and authorize the General Manager/CEO to
request a deposit of $75,000 for CFD formation.
CONSIDER STANDBY GENERATOR PURCHASE
Mr. Milroy provided information regarding the benefits of purchasing additional
generators to assist with the Districts needs during power shutoffs through Edison’s
Power Shutoff Program.
Staff answered questions from the public and Board of Directors regarding the type of
generators being considered, funding and costs associated with the purchase and the
quote process.
M/S/C (Coats-Morales) that the Board approve the purchase of three additional
standby generators and award the purchase to Associated Power Inc. in the amount of
$272,721.00.
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BOARD OF DIRECTORS’ REPORTS
Director Coats reported on the following: December 11 he attended the San Bernardino
Valley Municipal Water District meeting; December 12 he attended the LAFCO training
session regarding pension and OPEB obligations; December 13 he attended the Inland
Empire Economic Partnership Leadership Academy; December 17 he attended the San
Bernardino Valley Municipal Water District Board meeting where they discussed sites
associated with the Reservoir project, cost reductions, and the annual improvement and
maintenance program; January 7 he attended the San Bernardino Valley Municipal Water
District Board meeting.
Director Morales had no reports at this time.
Director Carrillo reported on the following: January 6 he had a conference call with Mr.
Mura regarding agenda review; January 7 he toured the SNRC site.
Vice Chairman Goodrich reported on the following: December 19 he met with Chairman
Smith and Mr. Mura regarding agenda review; January 7 he visited the SNRC site.
Chairman Smith reported on the following: December 19 he met with Vice Chairman
Goodrich and Mr. Mura for the agenda review; January 8 he attended a meeting with Mr.
Mura.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO wished everyone a Happy New Year; he expressed his
appreciation to staff for keeping everything running smoothly over the holiday closure .
He stated that during the closure, staff responded to a number of leaks, including one
at the Food 4 Less parking lot where staff coordinated a water shut down at the shopping
center in order to complete the repairs.
The General Manager/CEO announced upcoming meetings: January 13 staff will meet to
discuss the District’s 5-Year Plan; January 14 there will be a Finance and Policy
Committee meeting; January 14 the Community Advisor Commission will be meeting;
January 16 the Community Heritage and Education Foundation committee will be
meeting. He reminded the Board that the District will be closed Monday, January 20 in
observance of Martin Luther King Jr. He also stated that on January 16 he will be
attending the Inland Empire Economic Partnership (IEEP) annual dinner and award’s
ceremony where he was selected to receive the 2019 Chairman’s Award, and on January
23 the Highland Area Chamber of Commerce annual Community Installation and Awards
dinner will be held.
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The General Manager/CEO stated that the District was selected to present at the World
Water Conference in Singapore. He commended Ms. Malloy and Mr. Noelte for their
efforts in the progress and development of the Sterling Natural Resource Center.
LEGAL COUNSEL REPORT
There were no comments at this time.
BOARD OF DIRECTORS’ COMMENTS
Director Coats offered his appreciation to staff for the great work they do each day for
ratepayers and thanked ratepayers for attending the meeting and showing their support.
Director Morales stated that it is an honor that the District has been selected to
present at the World Water Conference.
Director Carrillo wished everyone a Happy New Year.
Chairman Smith thanked everyone for attending the Board meeting.
Information only.
ADJOURN
The meeting adjourned at 6:31 p.m.
___________________________
Chris Carrillo, Board President
__________________________
John Mura, Secretary
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
B O AR D AGE N D A S TAF F R E P ORT
Agend a Item #2.c .
Meeting Date: F eb ruary 26, 2020
C ons ent Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: F inanc ial S tatements fo r January 2020
R E C O MME N D AT IO N:
S taff rec o mmends that the Board of Directo rs (Bo ard ) ac cept and file the attac hed financial s tatements as of,
and for the p erio d ended, January 31, 2020.
B AC KGR O UN D / AN ALYS IS :
Includ ed herewith fo r the Board’s review is a s ummary o f Eas t Valley Water District’s financ ial results , as of
January 31, 2020.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the F inanc e Dep artment.
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
ATTACH M E N TS:
Description Type
2020 Financials M onthly Review Backup Material
J anuary 2 020 Financ ial Statements Backup Material
FINANCIAL STATEMENTS MONTHLY REVIEW
JANUARY 31, 2020
page | 1
FINANCIAL STATEMENTS MONTHLY REVIEW
JANUARY 31, 2020
page | 2
FINANCIAL STATEMENTS MONTHLY REVIEW
JANUARY 31, 2020
page | 3
FINANCIAL STATEMENTS MONTHLY REVIEW
JANUARY 31, 2020
page | 4
FINANCIAL STATEMENTS MONTHLY REVIEW
JANUARY 31, 2020
page | 5
FINANCIAL STATEMENTS MONTHLY REVIEW
JANUARY 31, 2020
page | 6
FINANCIAL STATEMENTS MONTHLY REVIEW
JANUARY 31, 2020
page | 7
WATER WASTEWATER DISTRICT TOTAL
Assets:
Current Assets:
01 Cash and Cash Equivalents 16,852,598.98$ -$ 16,852,598.98$
02 Investments 3,225,157.89 1,503,759.69 4,728,917.58
03 Accounts Receivable, Net 3,782,645.72 270,813.79 4,053,459.51
04 ‐ Interest Receivable 5,951.06 3,377.19 9,328.25
14*05 Other Receivables 386,499.43 - 386,499.43
07 Due from Sewer Fund 6,434,348.62 - 6,434,348.62
06 Due from Other Governments 58,144.57 8,755,645.46 8,813,790.03
08 Inventory 407,992.51 6,721.16 414,713.67
09 Prepaid Expenses 245,439.60 29,346.26 274,785.86
31,398,778.38 10,569,663.55 41,968,441.93
Non-Current Assets:
10 Restricted Cash and Cash Equivalents 4,881,231.77 3,823,929.17 8,705,160.94
11 Capital Assets not being Depreciated 9,738,678.44 56,398,851.21 66,137,529.65
13 Capital Assets, Net 106,991,603.35 19,391,432.69 126,383,036.04
121,611,513.56 79,614,213.07 201,225,726.63
Total Assets:153,010,291.94 90,183,876.62 243,194,168.56
Deferred Outflow Of Resources
24*Deferred Charge on Refunding 102,610.45 - 102,610.45
25 Deferred Outflows - Pensions 2,720,647.39 818,040.61 3,538,688.00
155,833,549.78 91,001,917.23 246,835,467.01
Current Liabilities:
22 Accounts Payable and Accrued Expenses 752,123.23 29,959.97 782,083.20
29 Due to Water Fund - 6,434,348.62 6,434,348.62
23 Accrued Payroll and Benefits 4,865.48 - 4,865.48
15 Customer Service Deposits 1,568,972.58 - 1,568,972.58
16 Construction Advances and Retentions 106,000.00 2,269,737.47 2,375,737.47
17 Accrued Interest Payable 410,055.61 52,493.75 462,549.36
18 Current Portion of Compensated Absences 352,523.20 70,440.80 422,964.00
19 Current Portion of Long-Term Debt 2,490,302.30 127,957.51 2,618,259.81
5,684,842.40 8,984,938.12 14,669,780.52
Non-Current Liabilities:
20 Compensated Absences, less current portion 206,100.55 33,574.91 239,675.46
28 Net Pension Liability 8,394,844.82 2,452,110.18 10,846,955.00
21 Long Term Debt, Less Current Portion 40,991,559.33 40,916,787.62 81,908,346.95
27 Other Liabilities 1,173.64 406,809.24 407,982.88
Deferred Inflows Of Resources
26 Deferred Inflows - Pensions 513,098.67 160,544.33 673,643.00
50,106,777.01 43,969,826.28 94,076,603.29
55,791,619.41 52,954,764.40 108,746,383.81
31 Equity 93,717,216.20 30,635,562.62 124,352,778.82
93,717,216.20 30,635,562.62 124,352,778.82
Tot Total Revenue 16,724,015.43 14,680,901.86 31,404,917.29
Tot Total Expense 10,399,301.26 7,269,311.65 17,668,612.91
6,324,714.17 7,411,590.21 13,736,304.38
100,041,930.37 38,047,152.83 138,089,083.20
155,833,549.78$ 91,001,917.23$ 246,835,467.01$
Unaudited
As of January 31, 2020
Combining Schedule of Net Position
Total Equity and Current Surplus (Deficit):
Total Assets and Deferred Outflows of Resources:
Total Current Assets:
Total Non-Current Assets:
Total Liabilities, Equity and Current Surplus (Deficit):
Total Total Beginning Equity:
Equity:
Revenues Over/Under Expenses
Total Current Liabilities:
Total Non-Current and Deferred Inflows of Resources:
Total Liabilities and Deferred Inflows of Resources:
Page 1 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 965,988.96$ 10,810,248.59$ 15,900,000.00$ -$ -$ -$ 15,900,000.00$ 5,089,751.41$
42 Meter Charges 753,469.48 5,269,145.12 8,980,000.00 - - - 8,980,000.00 3,710,854.88
43 Penalties 44,895.64 336,087.82 471,000.00 2,625.95 23,185.64 200,000.00 671,000.00 311,726.54
44 Wastewater System Charges - - - 384,625.22 2,763,831.83 4,648,000.00 4,648,000.00 1,884,168.17
45 Wastewater Treatment Charges - - - 684,118.35 5,119,102.54 8,665,000.00 8,665,000.00 3,545,897.46
46 Other Operating Revenue 76,695.71 135,093.54 - 9,525.00 11,812.50 2,000.00 2,000.00 (144,906.04)
47 Non Operating Revenue (63,090.26) 171,202.86 284,000.00 6,742,125.00 6,760,731.85 50,000.00 334,000.00 (6,597,934.71)
48 Gain or Loss on Disposition - 2,237.50 - - 2,237.50 - - (4,475.00)
56 Benefits - - - - - - - -
68 Depreciation - - - - - - - -
Revenue Total: 1,777,959.53 16,724,015.43 25,635,000.00 7,823,019.52 14,680,901.86 13,565,000.00 39,200,000.00 7,795,082.71
- - - - -
Expense by Category
51 Labor 354,290.47 2,617,018.67 5,214,300.00 93,764.49 679,509.78 1,375,700.00 6,590,000.00 3,293,471.55
56 Benefits 131,183.47 1,930,586.04 2,822,250.00 33,683.92 492,199.46 754,750.00 3,577,000.00 1,154,214.50
63 Contract Services 292,120.03 2,106,684.96 3,765,750.00 739,900.81 5,700,022.48 9,655,250.00 13,421,000.00 5,614,292.56
65 Professional Development 4,832.02 132,196.44 295,250.00 1,406.00 44,945.92 106,750.00 402,000.00 224,857.64
53 Overtime 39,107.19 225,893.76 291,350.00 862.95 11,372.23 57,650.00 349,000.00 111,734.01
62 Materials and Supplies 120,119.00 807,164.95 1,275,700.00 3,599.01 63,310.97 129,300.00 1,405,000.00 534,524.08
64 Utilities 34,042.78 1,364,388.64 2,426,400.00 1,659.22 52,886.56 185,600.00 2,612,000.00 1,194,724.80
52 Temporary Labor - 11,431.03 - - 4,899.01 - - (16,330.04)
67 Other 10,138.55 263,880.75 358,000.00 3,992.13 111,911.66 153,000.00 511,000.00 135,207.59
54 Standby 3,784.00 19,716.32 33,000.00 596.00 3,266.08 2,000.00 35,000.00 12,017.60
61 Water Supply - 187,917.65 1,067,000.00 - - - 1,067,000.00 879,082.35
71 -Debt Service - 2,525,981.83 4,066,000.00 - 209,987.50 312,000.00 4,378,000.00 1,642,030.67
81 -Capital Improvement 29,434.41 1,758,582.77 3,125,000.00 45,424.74 18,728,845.17 200,000.00 3,325,000.00 (17,162,427.94)
82 -Capital Outlay 42,032.99 413,821.29 895,000.00 2,340.01 549,703.35 633,000.00 1,528,000.00 564,475.36
83 -Accounting Income Add back (71,467.40) (3,965,963.84) - (47,764.75) (19,383,548.52) - - 23,349,512.36
Expense Total: 989,617.51 10,399,301.26 25,635,000.00 879,464.53 7,269,311.65 13,565,000.00 39,200,000.00 21,531,387.09
Total Surplus (Deficit): 788,342.02$ 6,324,714.17$ -$ 6,943,554.99$ 7,411,590.21$ -$ -$ -$
Unaudited
Revenue and Expense Budget-to-Actual by Category
Month Ended January 31, 2020
WATER WASTEWATER DISTRICT WIDE
Page 2 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 965,988.96$ 10,810,248.59$ 15,900,000.00$ -$ -$ -$ 15,900,000.00$ 5,089,751.41$
42 Meter Charges 753,469.48 5,269,145.12 8,980,000.00 - - - 8,980,000.00 3,710,854.88
43 Penalties 44,895.64 336,087.82 471,000.00 2,625.95 23,185.64 200,000.00 671,000.00 311,726.54
44 Wastewater System Charges - - - 384,625.22 2,763,831.83 4,648,000.00 4,648,000.00 1,884,168.17
45 Wastewater Treatment Charges - - - 684,118.35 5,119,102.54 8,665,000.00 8,665,000.00 3,545,897.46
46 Other Operating Revenue 76,695.71 135,093.54 - 9,525.00 11,812.50 2,000.00 2,000.00 (144,906.04)
47 Non Operating Revenue (63,090.26) 171,202.86 284,000.00 6,742,125.00 6,760,731.85 50,000.00 334,000.00 (6,597,934.71)
Revenue Total: 1,777,959.53 16,724,015.43 25,635,000.00 7,823,019.52 14,680,901.86 13,565,000.00 39,200,000.00 7,795,082.71
- - - - -
Expense by Program
Program1000 - Board of Directors 8,881.36 78,115.11 179,900.00 3,516.81 32,107.07 77,100.00 257,000.00 146,777.82
Program2000 - General Administration 45,435.27 494,071.73 912,800.00 17,735.02 190,325.06 391,200.00 1,304,000.00 619,603.21
Program2100 - Human Resources 25,514.60 479,342.05 716,800.00 10,917.66 199,813.96 307,200.00 1,024,000.00 344,843.99
Program2200 - Public Affairs 37,548.69 498,715.38 1,054,200.00 37,353.21 238,059.81 385,800.00 1,440,000.00 703,224.81
Program2300 - Conservation (7,213.50) 169,230.59 589,000.00 - - - 589,000.00 419,769.41
Program3000 - Finance 56,315.16 477,405.80 874,600.00 23,853.96 208,729.24 374,400.00 1,249,000.00 562,864.96
Program3200 - Information Technology 18,786.74 292,686.07 652,400.00 8,051.40 124,737.60 279,600.00 932,000.00 514,576.33
Program3300 - Customer Service 42,648.58 606,004.89 1,238,200.00 17,950.21 186,768.18 376,800.00 1,615,000.00 822,226.93
Program3400 - Meter Service 17,683.35 153,035.33 295,000.00 - 621.80 - 295,000.00 141,342.87
Program4000 - Engineering 71,360.44 510,898.50 1,085,700.00 27,332.05 204,560.33 465,300.00 1,551,000.00 835,541.17
Program5000 - Water Production 160,107.81 2,280,816.45 4,667,000.00 - - - 4,667,000.00 2,386,183.55
Program5100 - Water Treatment 39,352.08 486,375.26 870,000.00 - - - 870,000.00 383,624.74
Program5200 - Water Quality 29,625.25 251,413.90 461,000.00 - - - 461,000.00 209,586.10
Program6000 - Field Maintenance Administration 15,587.42 184,623.27 391,500.00 2,759.36 23,400.68 43,500.00 435,000.00 226,976.05
Program6100 - Water Maintenance 343,777.51 1,915,055.88 2,317,000.00 - - - 2,317,000.00 401,944.12
Program6200 - Wastewater Maintenance - - - 716,781.91 5,605,291.42 9,479,000.00 9,479,000.00 3,873,708.58
Program7000 - Facilities Maintenance 48,273.89 488,201.51 806,500.00 9,971.12 105,857.93 191,500.00 998,000.00 403,940.56
Program7100 - Fleet Maintenance 35,256.86 300,887.49 437,400.00 3,241.82 44,051.07 48,600.00 486,000.00 141,061.44
Program8000 - Capital - 732,422.05 8,086,000.00 - 104,987.50 1,145,000.00 9,231,000.00 (14,955,921.91)
Expense Total: 988,941.51 10,399,301.26 25,635,000.00 879,464.53 7,269,311.65 13,565,000.00 39,200,000.00 (1,818,125.27)
Total Surplus (Deficit):789,018.02$ 6,324,714.17$ -$ 6,943,554.99$ 7,411,590.21$ -$ -$ -$
Revenue and Expense Budget-to-Actual by Program
Month Ended January 31, 2020
Unaudited
WATER WASTEWATER DISTRICT WIDE
Page 3 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 965,988.96$ 10,810,248.59$ 15,900,000.00$ -$ -$ -$ 15,900,000.00$ 5,089,751.41$
42 Meter Charges 753,469.48 5,269,145.12 8,980,000.00 - - - 8,980,000.00 3,710,854.88
43 Penalties 44,895.64 336,087.82 471,000.00 2,625.95 23,185.64 200,000.00 671,000.00 311,726.54
44 Wastewater System Charges - - - 384,625.22 2,763,831.83 4,648,000.00 4,648,000.00 1,884,168.17
45 Wastewater Treatment Charges - - - 684,118.35 5,119,102.54 8,665,000.00 8,665,000.00 3,545,897.46
46 Other Operating Revenue 76,695.71 135,093.54 - 9,525.00 11,812.50 2,000.00 2,000.00 (144,906.04)
47 Non Operating Revenue (63,090.26) 171,202.86 284,000.00 6,742,125.00 6,760,731.85 50,000.00 334,000.00 (6,597,934.71)
48 Gain or Loss on Disposition - 2,237.50 - - 2,237.50 - - (4,475.00)
56 Benefits - - - - - - - -
68 Depreciation - - - - - - - -
Revenue Total: 1,777,959.53 16,724,015.43 25,635,000.00 7,823,019.52 14,680,901.86 13,565,000.00 39,200,000.00 7,795,082.71
Program: 1000 - Board of Directors - - -
51 Labor 3,552.50$ 29,400.00$ 73,500.00$ 1,522.50$ 12,600.00$ 31,500.00$ 105,000.00$ 63,000.00$
56 Benefits 3,927.01 38,598.18 59,500.00 1,683.00 16,542.24 25,500.00 85,000.00 29,859.58
62 Materials and Supplies 676.00 1,074.37 700.00 289.71 460.44 300.00 1,000.00 (534.81)
63 Contract Services - - 7,700.00 - - 3,300.00 11,000.00 11,000.00
65 Professional Development 1,401.85 9,042.56 38,500.00 21.60 2,504.39 16,500.00 55,000.00 43,453.05
Program: 1000 - Board of Directors Total: 9,557.36 78,115.11 179,900.00 3,516.81 32,107.07 77,100.00 257,000.00 146,777.82
Program: 2000 - General Administration - - -
51 Labor 21,912.19 193,072.87 361,900.00 9,390.96 74,758.27 155,100.00 517,000.00 249,168.86
53 Overtime - 968.87 2,100.00 - 415.24 900.00 3,000.00 1,615.89
56 Benefits 10,325.28 159,392.66 226,800.00 2,687.86 57,259.52 97,200.00 324,000.00 107,347.82
62 Materials and Supplies - 2,123.98 4,200.00 - 910.31 1,800.00 6,000.00 2,965.71
63 Contract Services 10,209.50 77,894.69 237,300.00 4,375.50 31,002.30 101,700.00 339,000.00 230,103.01
64 Utilities - 756.51 2,100.00 - 324.23 900.00 3,000.00 1,919.26
65 Professional Development 2,988.30 59,862.15 78,400.00 1,280.70 25,655.19 33,600.00 112,000.00 26,482.66
Program: 2000 - General Administration Total: 45,435.27 494,071.73 912,800.00 17,735.02 190,325.06 391,200.00 1,304,000.00 619,603.21
Program: 2100 - Human Resources - - - -
51 Labor 11,704.83 83,499.01 159,600.00 5,016.38 35,785.42 68,400.00 228,000.00 108,715.57
52 Temporary Labor - - - - - - - -
53 Overtime 58.29 897.67 2,100.00 24.98 384.71 900.00 3,000.00 1,717.62
56 Benefits 4,050.65 73,359.73 97,300.00 1,722.47 31,425.94 41,700.00 139,000.00 34,214.33
62 Materials and Supplies - 395.15 7,000.00 - 169.34 3,000.00 10,000.00 9,435.51
63 Contract Services 377.29 26,500.57 61,600.00 161.70 11,357.39 26,400.00 88,000.00 50,142.04
64 Utilities - 175.06 700.00 - 75.00 300.00 1,000.00 749.94
65 Professional Development 8.57 33,387.71 31,500.00 - 8,704.50 13,500.00 45,000.00 2,907.79
67 Other 9,314.97 261,127.15 357,000.00 3,992.13 111,911.66 153,000.00 510,000.00 136,961.19
Program: 2100 - Human Resources Total: 25,514.60 479,342.05 716,800.00 10,917.66 199,813.96 307,200.00 1,024,000.00 344,843.99
Month Ended January 31, 2020
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Page 4 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended January 31, 2020
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 2200 - Public Affairs - - - -
51 Labor 25,601.07 163,692.44 434,000.00 10,328.34 69,066.52 120,000.00 554,000.00 321,241.04
52 Temporary Labor - - - - - - - -
53 Overtime 136.01 1,325.73 4,900.00 58.29 608.92 2,100.00 7,000.00 5,065.35
56 Benefits 7,796.39 99,216.49 179,200.00 3,143.95 47,228.77 76,800.00 256,000.00 109,554.74
62 Materials and Supplies 479.31 7,755.73 116,200.00 205.41 14,754.24 49,800.00 166,000.00 143,490.03
63 Contract Services 3,535.91 220,649.09 275,100.00 23,617.22 102,968.14 117,900.00 393,000.00 69,382.77
64 Utilities - 692.02 16,100.00 - 548.69 6,900.00 23,000.00 21,759.29
65 Professional Development - 5,383.88 28,700.00 - 2,884.53 12,300.00 41,000.00 32,731.59
Program: 2200 - Public Affairs Total: 37,548.69 498,715.38 1,054,200.00 37,353.21 238,059.81 385,800.00 1,440,000.00 703,224.81
Program: 2300 - Conservation - - - -
51 Labor 9,665.28 69,089.27 101,000.00 - - - 101,000.00 31,910.73
52 Temporary Labor - - - - - - - -
53 Overtime - 1,196.03 3,000.00 - - - 3,000.00 1,803.97
56 Benefits 2,474.98 20,195.31 30,000.00 - - - 30,000.00 9,804.69
62 Materials and Supplies (21,013.14) 51,969.95 223,000.00 - - - 223,000.00 171,030.05
63 Contract Services 1,659.38 25,490.95 200,000.00 - - - 200,000.00 174,509.05
64 Utilities - 680.92 22,000.00 - - - 22,000.00 21,319.08
65 Professional Development - 608.16 10,000.00 - - - 10,000.00 9,391.84
Program: 2300 - Conservation Total: (7,213.50) 169,230.59 589,000.00 - - - 589,000.00 419,769.41
Program: 3000 - Finance - - - -
51 Labor 34,399.73 246,656.10 474,600.00 14,742.68 105,562.06 203,400.00 678,000.00 325,781.84
52 Temporary Labor - - - - - - - -
53 Overtime 334.46 3,256.91 3,500.00 143.34 1,395.80 1,500.00 5,000.00 347.29
56 Benefits 10,154.94 190,890.00 263,200.00 4,423.32 81,884.25 112,800.00 376,000.00 103,225.75
62 Materials and Supplies 219.39 3,401.74 7,700.00 94.02 1,457.87 3,300.00 11,000.00 6,140.39
63 Contract Services 11,090.23 27,555.20 104,300.00 4,435.51 16,044.39 44,700.00 149,000.00 105,400.41
64 Utilities 35.21 732.91 2,800.00 15.09 314.10 1,200.00 4,000.00 2,952.99
65 Professional Development - 4,831.74 17,500.00 - 2,070.77 7,500.00 25,000.00 18,097.49
67 Other 81.20 81.20 1,000.00 - - - 1,000.00 918.80
Program: 3000 - Finance Total: 56,315.16 477,405.80 874,600.00 23,853.96 208,729.24 374,400.00 1,249,000.00 562,864.96
Program: 3200 - Information Technology - - - -
51 Labor 9,720.49 81,992.51 240,800.00 4,165.92 35,139.67 103,200.00 344,000.00 226,867.82
52 Temporary Labor - - - - - - - -
53 Overtime - - - - - - - -
56 Benefits 1,518.35 37,911.90 70,700.00 650.66 15,548.68 30,300.00 101,000.00 47,539.42
62 Materials and Supplies 2,324.50 10,587.08 25,900.00 996.22 4,537.31 11,100.00 37,000.00 21,875.61
63 Contract Services 5,223.40 157,929.90 299,600.00 2,238.60 67,684.23 128,400.00 428,000.00 202,385.87
64 Utilities - 2,156.18 3,500.00 - 924.06 1,500.00 5,000.00 1,919.76
65 Professional Development - 2,108.50 11,900.00 - 903.65 5,100.00 17,000.00 13,987.85
Program: 3200 - Information Technology Total: 18,786.74 292,686.07 652,400.00 8,051.40 124,737.60 279,600.00 932,000.00 514,576.33
Page 5 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended January 31, 2020
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 3300 - Customer Service - - - -
51 Labor 13,745.76 115,435.13 240,800.00 5,891.04 49,472.17 103,200.00 344,000.00 179,092.70
52 Temporary Labor - 11,431.03 - - 4,899.01 - - (16,330.04)
53 Overtime 353.40 2,698.04 3,500.00 151.45 1,156.28 1,500.00 5,000.00 1,145.68
56 Benefits 8,727.82 102,280.40 147,000.00 3,730.94 43,863.30 63,000.00 210,000.00 63,856.30
62 Materials and Supplies - 2,964.44 6,300.00 - 1,270.48 2,700.00 9,000.00 4,765.08
63 Contract Services 19,079.22 320,238.69 716,700.00 8,176.78 65,831.62 153,300.00 870,000.00 483,929.69
64 Utilities - 47,309.06 110,700.00 - 20,275.32 48,300.00 159,000.00 91,415.62
65 Professional Development - 975.70 13,200.00 - - 4,800.00 18,000.00 17,024.30
67 Other 742.38 2,672.40 - - - - - (2,672.40)
Program: 3300 - Customer Service Total: 42,648.58 606,004.89 1,238,200.00 17,950.21 186,768.18 376,800.00 1,615,000.00 822,226.93
Program: 3400 - Meter Service - - - -
51 Labor 13,129.12 94,796.49 187,000.00 - 517.04 - 187,000.00 91,686.47
53 Overtime 337.93 1,192.39 10,000.00 - - - 10,000.00 8,807.61
56 Benefits 3,500.53 50,448.90 83,000.00 - 104.76 - 83,000.00 32,446.34
62 Materials and Supplies 642.27 1,728.66 5,000.00 - - - 5,000.00 3,271.34
63 Contract Services 73.50 4,188.38 8,000.00 - - - 8,000.00 3,811.62
64 Utilities - 680.51 2,000.00 - - - 2,000.00 1,319.49
65 Professional Development - - - - - - - -
Program: 3400 - Meter Service Total: 17,683.35 153,035.33 295,000.00 - 621.80 - 295,000.00 141,342.87
Program: 4000 - Engineering - - - -
51 Labor 34,390.12 260,028.97 491,400.00 14,738.61 111,440.63 210,600.00 702,000.00 330,530.40
52 Temporary Labor - - - - - - - -
53 Overtime - 583.85 1,400.00 - 250.22 600.00 2,000.00 1,165.93
56 Benefits 11,135.64 148,200.46 212,800.00 4,762.69 63,708.75 91,200.00 304,000.00 92,090.79
62 Materials and Supplies - 3,946.98 16,100.00 - 1,691.57 6,900.00 23,000.00 17,361.45
63 Contract Services 17,706.55 41,982.57 202,300.00 7,588.52 23,687.52 86,700.00 289,000.00 223,329.91
64 Utilities 7,953.13 51,919.00 137,200.00 167.23 2,174.14 58,800.00 196,000.00 141,906.86
65 Professional Development 175.00 4,236.67 24,500.00 75.00 1,607.50 10,500.00 35,000.00 29,155.83
Program: 4000 - Engineering Total: 71,360.44 510,898.50 1,085,700.00 27,332.05 204,560.33 465,300.00 1,551,000.00 835,541.17
Program: 5000 - Water Production - - - -
51 Labor 50,258.99 340,822.33 709,000.00 - - - 709,000.00 368,177.67
53 Overtime 4,434.20 18,894.67 61,000.00 - - - 61,000.00 42,105.33
54 Standby 1,060.00 8,576.00 15,000.00 - - - 15,000.00 6,424.00
56 Benefits 17,322.45 315,044.70 461,000.00 - - - 461,000.00 145,955.30
61 Water Supply - 187,917.65 1,067,000.00 - - - 1,067,000.00 879,082.35
62 Materials and Supplies 16,029.77 150,182.89 299,000.00 - - - 299,000.00 148,817.11
63 Contract Services 71,002.40 231,653.77 381,000.00 - - - 381,000.00 149,346.23
64 Utilities - 1,021,852.93 1,664,000.00 - - - 1,664,000.00 642,147.07
65 Professional Development - 5,871.51 10,000.00 - - - 10,000.00 4,128.49
Program: 5000 - Water Production Total: 160,107.81 2,280,816.45 4,667,000.00 - - - 4,667,000.00 2,386,183.55
Page 6 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended January 31, 2020
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 5100 - Water Treatment - - - -
51 Labor 16,870.40 126,521.54 242,000.00 - - - 242,000.00 115,478.46
53 Overtime 6,031.27 29,896.15 25,000.00 - - - 25,000.00 (4,896.15)
56 Benefits 6,487.88 110,639.63 139,000.00 - - - 139,000.00 28,360.37
62 Materials and Supplies 1,646.74 133,747.45 165,000.00 - - - 165,000.00 31,252.55
63 Contract Services 436.17 14,967.47 149,000.00 - - - 149,000.00 134,032.53
64 Utilities 7,879.62 70,603.02 150,000.00 - - - 150,000.00 79,396.98
Program: 5100 - Water Treatment Total: 39,352.08 486,375.26 870,000.00 - - - 870,000.00 383,624.74
Program: 5200 - Water Quality - - - -
51 Labor 13,094.40 93,929.97 176,000.00 - - - 176,000.00 82,070.03
53 Overtime 576.96 1,264.11 15,000.00 - - - 15,000.00 13,735.89
56 Benefits 3,710.25 65,747.95 82,000.00 - - - 82,000.00 16,252.05
62 Materials and Supplies 5,852.40 10,558.40 18,000.00 - - - 18,000.00 7,441.60
63 Contract Services 6,391.24 79,373.04 162,000.00 - - - 162,000.00 82,626.96
64 Utilities - - 2,000.00 - - - 2,000.00 2,000.00
65 Professional Development - 540.43 6,000.00 - - - 6,000.00 5,459.57
Program: 5200 - Water Quality Total: 29,625.25 251,413.90 461,000.00 - - - 461,000.00 209,586.10
Program: 6000 - Field Maintenance Administration - - - -
51 Labor 12,548.54 80,919.23 170,100.00 1,382.64 8,831.74 18,900.00 189,000.00 99,249.03
52 Temporary Labor - - - - - - - -
53 Overtime - - 18,000.00 - - 2,000.00 20,000.00 20,000.00
54 Standby 2,724.00 11,140.32 18,000.00 596.00 3,266.08 2,000.00 20,000.00 5,593.60
56 Benefits 5,235.98 79,814.94 124,200.00 701.79 9,253.80 13,800.00 138,000.00 48,931.26
62 Materials and Supplies (5,254.06) (4,886.38) 2,700.00 41.94 76.09 300.00 3,000.00 7,810.29
63 Contract Services 74.66 851.02 900.00 8.29 94.50 100.00 1,000.00 54.48
64 Utilities - 11,471.21 36,900.00 - 1,274.58 4,100.00 41,000.00 28,254.21
65 Professional Development 258.30 5,312.93 20,700.00 28.70 603.89 2,300.00 23,000.00 17,083.18
Program: 6000 - Field Maintenance Administration Total: 15,587.42 184,623.27 391,500.00 2,759.36 23,400.68 43,500.00 435,000.00 226,976.05
Program: 6100 - Water Maintenance - - - -
51 Labor 69,252.26 533,684.73 957,000.00 - - - 957,000.00 423,315.27
53 Overtime 26,434.93 153,916.68 130,000.00 - - - 130,000.00 (23,916.68)
56 Benefits 29,319.62 354,940.57 527,000.00 - - - 527,000.00 172,059.43
62 Materials and Supplies 108,246.69 364,387.91 301,000.00 - - - 301,000.00 (63,387.91)
63 Contract Services 104,449.01 490,845.99 402,000.00 - - - 402,000.00 (88,845.99)
64 Utilities 6,075.00 17,280.00 - - - - - (17,280.00)
Program: 6100 - Water Maintenance Total: 343,777.51 1,915,055.88 2,317,000.00 - - - 2,317,000.00 401,944.12
Program: 6200 - Wastewater Maintenance - - - -
51 Labor - - - 23,008.23 150,570.71 313,000.00 313,000.00 162,429.29
53 Overtime - - - 353.87 4,214.29 45,000.00 45,000.00 40,785.71
56 Benefits - - - 8,691.74 104,283.22 173,000.00 173,000.00 68,716.78
62 Materials and Supplies - - - 144.17 15,888.36 36,000.00 36,000.00 20,111.64
Wastewater Treatment - - - 684,118.35 5,119,102.54 7,610,000.00 7,610,000.00 2,490,897.46
63 Contract Services - - - 465.55 211,232.30 1,302,000.00 1,302,000.00 1,090,767.70
Program: 6200 - Wastewater Maintenance Total:- - - 716,781.91 5,605,291.42 9,479,000.00 9,479,000.00 3,873,708.58
Page 7 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended January 31, 2020
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 7000 - Facilities Maintenance - - - -
51 Labor 8,875.11 63,516.85 120,000.00 2,958.33 21,325.37 40,000.00 160,000.00 75,157.78
53 Overtime 468.03 9,551.54 11,250.00 156.00 3,203.83 3,750.00 15,000.00 2,244.63
56 Benefits 3,854.37 49,559.40 69,750.00 1,284.63 16,995.31 23,250.00 93,000.00 26,445.29
62 Materials and Supplies 3,681.97 33,627.74 45,500.00 1,095.62 9,327.37 10,500.00 56,000.00 13,044.89
63 Contract Services 28,237.04 264,748.25 396,250.00 3,993.24 35,481.83 62,750.00 459,000.00 158,769.92
64 Utilities 3,157.37 67,163.23 163,000.00 483.30 19,512.72 51,000.00 214,000.00 127,324.05
65 Professional Development - 34.50 750.00 - 11.50 250.00 1,000.00 954.00
Program: 7000 - Facilities Maintenance Total: 48,273.89 488,201.51 806,500.00 9,971.12 105,857.93 191,500.00 998,000.00 403,940.56
- -
Program: 7100 - Fleet Maintenance - - - -
51 Labor 5,569.68 39,961.23 75,600.00 618.86 4,440.18 8,400.00 84,000.00 39,598.59
53 Overtime - 1,148.79 2,700.00 - 127.65 300.00 3,000.00 1,723.56
56 Benefits 1,583.04 33,447.15 47,700.00 175.89 3,716.21 5,300.00 53,000.00 15,836.64
62 Materials and Supplies 6,587.16 33,598.86 32,400.00 731.92 12,767.59 3,600.00 36,000.00 (10,366.45)
63 Contract Services 12,574.53 121,815.38 162,000.00 721.55 15,535.72 18,000.00 180,000.00 42,648.90
64 Utilities 8,942.45 70,916.08 113,400.00 993.60 7,463.72 12,600.00 126,000.00 47,620.20
65 Professional Development - - 3,600.00 - - 400.00 4,000.00 4,000.00
Program: 7100 - Fleet Maintenance Total: 35,256.86 300,887.49 437,400.00 3,241.82 44,051.07 48,600.00 486,000.00 141,061.44
- -
Program: 8000 - Capital - - -
71 -Debt Service - 2,525,981.83 4,066,000.00 - 209,987.50 312,000.00 4,378,000.00 1,642,030.67
81 -Capital Improvement 29,434.41 1,758,582.77 3,125,000.00 45,424.74 18,728,845.17 200,000.00 3,325,000.00 (17,162,427.94)
82 -Capital Outlay 42,032.99 413,821.29 895,000.00 2,340.01 549,703.35 633,000.00 1,528,000.00 564,475.36
83 -Accounting Income Add back (71,467.40) (3,965,963.84) - (47,764.75) (19,383,548.52) - - 23,349,512.36
Program: 8000 - Capital Total: - 732,422.05 8,086,000.00 - 104,987.50 1,145,000.00 9,231,000.00 8,393,590.45
Total Surplus (Deficit): 788,342.02$ 6,324,714.17$ -$ 6,943,554.99$ 7,411,590.21$ -$ -$ -$
Page 8 of 8
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #2.d .
Meeting Date: F eb ruary 26, 2020
C ons ent Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: January 2020 Dis bursements : Acc o unts p ayab le dis bursements fo r the period includ e c heck
numbers 255503 through 255670, b ank drafts, and AC H P ayments in the amo unt of $22,728,888.95
and $341,607.20 fo r p ayroll.
R E C O MME N D AT IO N:
S taff recommends that the Board of Direc tors (Bo ard ) review and appro ve the District’s expens e
disburs ements fo r the period January 1, 2020 thro ugh January 31, 2020 in the amount of $23,070,496.15.
B AC KGR O UN D / AN ALYS IS :
In the continued effo rt to b e fis cally trans p arent, the p ayment register fo r s upplies , materials , services , and
p ayroll for January 2020 is attached fo r review and ap proval. T his p ro cess provides the Bo ard and the p ublic an
o p p o rtunity to review the exp enses of the Dis tric t. Acc o unts P ayable is p ro cess ed weekly, while p ayroll is
p ro ces s ed bi-weekly. Info rmation to justify eac h expenditure is available thro ugh the F inanc e Department.
Acc o unts payab le d is b urs ements for the p erio d inc lude c hec k numbers 255503 thro ugh 255670, bank drafts ,
and AC H P ayments in the amo unt o f $22,728,888.95 and $341,607.20, for p ayro ll. S ignific ant exp ens es greater
than o r equal to $50,000 are further exp lained below:
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the F inanc e Dep artment.
F IS C AL IMPAC T
S ufficient funds have b een b udgeted in the adopted F Y 2019-20 Bud get.
ATTACH M E N TS:
Description Type
J anuary 2 020 P ayment Register Backup Material
PAYMENT REGISTER
JANUARY 1, 2020 - JANUARY 31, 2020
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
1/8/2020 255503 AFFORDABLE AUTO SERVICE, RAHIB ELAWAR 860.00
1/8/2020 255506 AIRWAVE COMMUNICATION ENT.1,444.83
1/8/2020 255507 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,229.54
1/8/2020 255508 ANTHESIS 3,913.75
1/8/2020 255509 ANTHONY POOL SERVICE, JAMES ANTHONY LOGSDON 310.00
1/8/2020 255510 ASPEN ENVIRONMENTAL GROUP 5,155.00
1/8/2020 255511 AT&T 2,125.83
1/8/2020 255512 BURRTEC WASTE (GROUP) INDUSTRIES, INC.346.85
1/8/2020 255513 BURRTEC WASTE (GROUP) INDUSTRIES, INC.148.82
1/8/2020 255514 BURRTEC WASTE (GROUP) INDUSTRIES, INC.148.82
1/8/2020 255515 CHEM-TECH INTERNATIONAL INC 23,828.38
1/8/2020 255516 COLONIAL LIFE, PREMIUM 582.66
1/8/2020 255517 COUNTY OF SAN BERNARDINO, DEPT OF PUBLIC WORKS 2,556.00
1/8/2020 255518 CULLIGAN OF ONTARIO 129.60
1/8/2020 255519 DAILY JOURNAL CORPORATION 338.00
1/8/2020 255520 DIB'S SAFE & LOCK SERVICE 362.88
1/8/2020 255521 DIRECTV 241.97
1/8/2020 255522 EWING IRRIGATION PRODUCTS INC 397.05
1/8/2020 255523 EYE MED VISION CARE 1,365.56
1/8/2020 255524 FIRST CHOICE SERVICES 157.27
1/8/2020 255525 FRANCHISE TAX BOARD 697.25
1/8/2020 255526 GARY YOUNG 674.17
1/8/2020 255527 HATFIELD BUICK 303.59
1/8/2020 255528 INLAND WATER WORKS SUPPLY CO 9,247.35
1/8/2020 255529 K & L HARDWARE 20.02
1/8/2020 255530 KONICA MINOLTA 231.16
1/8/2020 255531 LOWE'S 520.94
1/8/2020 255532 METROPOLITAN LIFE INS CO 104.55
1/8/2020 255533 NASSAU LIFE INSURANCE COMPANY 66.74
1/8/2020 255534 PETTY CASH 101.72
1/8/2020 255535 READY EQUIPMENT RENTAL, INC.179.01
1/8/2020 255536 SO CAL GAS 823.50
1/8/2020 255537 SOUTHERN CALIFORNIA EDISON COMPANY 7,876.03
1/8/2020 255538 STAPLES BUSINESS ADVANTAGE 8.96
1/8/2020 255539 TERRACON CONSULTANTS, INC 1,531.75
1/8/2020 255540 THE PENNY PRESS MACHINE CO. LLC 610.00
1/8/2020 255541 TRUSSELL TECHNOLOGIES.INC 2,841.25
1/8/2020 255542 TYLER BUSINESS FORMS 304.52
1/8/2020 255543 TYLER TECHNOLOGIES, INC 33.50
1/8/2020 255544 UNITED SITE SERVICES OF CALIFORNIA, INC 292.06
1/8/2020 255545 UNITED STATES TREASURY 740.74
1/8/2020 255546 V.I.P. DOORS & GATES INC 7,958.34
1/8/2020 255547 VALERO MARKETING & SUPPLY COMP 9,086.42
1/8/2020 255548 VALLEY OFFICE EQUIPMENT 4.18
PAYMENT REGISTER
JANUARY 1, 2020 - JANUARY 31, 2020 Page 1 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
1/10/2020 255549 JOSE ROJAS 214.99
1/10/2020 255550 MIGUEL REECE 67.21
1/10/2020 255551 GLENN O NEAL 4.08
1/10/2020 255552 BIANCA CAMPOS 53.09
1/10/2020 255553 CARLOS GONZALEZ 10.81
1/10/2020 255554 ALTADENA CERTIFIED DAIRY 37.50
1/10/2020 255555 MARCAL TILLMAN 14.14
1/10/2020 255556 L & S CHRISTMAS TREES 1,478.20
1/10/2020 255557 BOMEL CONSTRUCTION 1,539.99
1/10/2020 255558 CORINE R BROOKS 44.87
1/10/2020 255559 ANTONIO PEREZ 234.00
1/10/2020 255560 JAMES J MARTINEZ 266.97
1/16/2020 255561 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,387.62
1/16/2020 255562 APPLEONE EMPLOYMENT SERVICE 1,359.88
1/16/2020 255563 BIG TEX TRAILER WORLD INC 6,897.89
1/16/2020 255564 BURRTEC WASTE (GROUP) INDUSTRIES, INC.1,507.79
1/16/2020 255565 CITY OF HIGHLAND 6,075.00
1/16/2020 255566 DONEGAN TREE SERVICE 2,025.00
1/16/2020 255567 FEDERAL EXPRESS CORPORATION 50.30
1/16/2020 255568 FIRST CHOICE SERVICES 521.59
1/16/2020 255569 FLEET MANAGEMENT DEPARTMENT 849.63
1/16/2020 255570 INTERNAL REVENUE SERVICE 44.74
1/16/2020 255571 K & L HARDWARE 21.51
1/16/2020 255572 KONICA MINOLTA 286.53
1/16/2020 255573 MOBILE OCCUPATIONAL SERVICES, INC 62.00
1/16/2020 255574 SOUTHERN CALIFORNIA EDISON COMPANY 108,045.55
1/16/2020 255575 SOUTHERN CALIFORNIA EMERGENCY MEDICINE/COLTON 135.00
1/16/2020 255576 SOUTHERN CALIFORNIA NEWS GROUP 2,750.00
1/16/2020 255577 UNIFIRST CORPORATION 1,926.07
1/21/2020 255580 ROBERTO BANUELOS 47.05
1/22/2020 255581 ESTER PEREZ 11.32
1/22/2020 255582 DIBA REAL ESTATE INVESTMENTS, LLC 145.56
1/22/2020 255583 PUMALO LLC 2,056.68
1/22/2020 255584 PAUL HERRERA 96.45
1/22/2020 255585 ENOC MEDINA 23.14
1/22/2020 255586 FRANK E. CEJA 129.09
1/22/2020 255587 GABRIEL ROJAS 104.68
1/22/2020 255588 MICHAEL WILKEY 207.55
1/22/2020 255589 JACQUELINE P HARRIS 26.20
1/22/2020 255590 JUAN CARLOS BUENROSTRO 36.54
1/22/2020 255591 AMERICAN FIDELITY ASSURANCE COMPANY (FSA)1,244.16
1/22/2020 255592 ANTHESIS 2,275.60
1/22/2020 255593 ANTHONY POOL SERVICE, JAMES ANTHONY LOGSDON 232.50
1/22/2020 255594 ASPEN ENVIRONMENTAL GROUP 4,638.49
1/22/2020 255595 BALFOUR BEATTY INFRASTRUCTURE, INC 1,944,788.70
1/22/2020 255596 CITY OF HIGHLAND 300.00
1/22/2020 255597 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 1,682.94
1/22/2020 255598 DIB'S SAFE & LOCK SERVICE 239.50
1/22/2020 255599 EXPERIAN 633.96
1/22/2020 255600 FIRST CHOICE SERVICES 58.71
1/22/2020 255601 GLOBAL EQUIPMENT COMPANY, INC 428.85
1/22/2020 255602 HACH COMPANY 862.30
1/22/2020 255603 HATFIELD BUICK 319.51
PAYMENT REGISTER
JANUARY 1, 2020 - JANUARY 31, 2020 Page 2 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
1/22/2020 255604 IB CONSULTING, LLC 7,800.00
1/22/2020 255605 INLAND WATER WORKS SUPPLY CO 36,414.33
1/22/2020 255606 K & L HARDWARE 106.37
1/22/2020 255607 MCCROMETER INC 3,641.81
1/22/2020 255608 REVHS ENGINEERING CLUB 2,500.00
1/22/2020 255609 RIALTO HIGH SCHOOL 2,500.00
1/22/2020 255610 SOLOMON CLOUD SOULTION 2,056.25
1/22/2020 255611 SOUTH COAST A Q M D 557.42
1/22/2020 255612 U.S. BANCORP SERVICE CENTER 25,279.61
1/22/2020 255617 UNIFIRST CORPORATION 392.83
1/22/2020 255618 WOODARD & CURRAN INC.5,275.74
1/27/2020 255622 CHOY JIMENEZ 95.72
1/27/2020 255623 CHOY JIMENEZ 191.44
1/27/2020 255624 DANIEL CARREON 297.00
1/27/2020 255625 FRANKLIN LAW 200.00
1/27/2020 255626 LYNN NGUYEN 150.00
1/27/2020 255627 MARCOS MONTEJO 99.00
1/27/2020 255628 MELVIN NELSON 100.00
1/27/2020 255629 SHIRLEY LAW 150.00
1/28/2020 255631 Facility Refund Check 1/29/2020 KB 610.00
1/29/2020 255619 ARMANDO ALVAREZ 117.24
1/29/2020 255620 OPENDOOR LABS, INC.117.65
1/29/2020 255621 EJ BROS, LLC 13.68
1/29/2020 255633 AMAZON.COM, LLC 4,003.51
1/29/2020 255634 AMERICAN FIDELITY ASSURANCE COMPANY 2,580.40
1/29/2020 255635 ANTHESIS 2,770.00
1/29/2020 255636 AT&T 1,646.52
1/29/2020 255637 AWWA 4,269.00
1/29/2020 255638 BALFOUR BEATTY INFRASTRUCTURE, INC 2,510,850.00
1/29/2020 255639 BURGESS MOVING & STORAGE 1,248.60
1/29/2020 255640 BURRTEC WASTE (GROUP) INDUSTRIES, INC.346.85
1/29/2020 255641 CAEATFA 15,000.00
1/29/2020 255642 CAL VALVE 1,689.43
1/29/2020 255643 CHEM-TECH INTERNATIONAL INC 7,480.20
1/29/2020 255644 CLARENCE BETTIES 81.20
1/29/2020 255645 COLONIAL LIFE, PREMIUM 582.66
1/29/2020 255646 DENTAL HEALTH SERVICES 281.10
1/29/2020 255647 DIB'S SAFE & LOCK SERVICE 17.05
1/29/2020 255648 DIRECTV 253.23
1/29/2020 255649 GLADWELL GOVERNMENTAL SERVICES INC 250.00
1/29/2020 255650 HARPER & ASSOCIATES ENGINEERING, INC 740.00
1/29/2020 255651 HATFIELD BUICK 75.37
1/29/2020 255652 HIGHLAND DISTRICT COUNCIL ON AGING 1,440.00
1/29/2020 255653 INLAND LIGHTING SUPPLIES, INC 478.14
1/29/2020 255654 INLAND WATER WORKS SUPPLY CO 14,921.87
1/29/2020 255655 K & L HARDWARE 19.36
1/29/2020 255656 METROPOLITAN LIFE INS CO 104.55
1/29/2020 255657 MIA VALENZUELA 500.00
1/29/2020 255658 NASSAU LIFE INSURANCE COMPANY 66.74
1/29/2020 255659 PETAS CAR CARE- KEVIN KOHRELL 364.18
1/29/2020 255660 SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT 5,880.00
1/29/2020 255661 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 665,173.28
1/29/2020 255662 SERGIO D. FIERRO 1,500.00
PAYMENT REGISTER
JANUARY 1, 2020 - JANUARY 31, 2020 Page 3 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
1/29/2020 255663 SO CAL GAS 31.56
1/29/2020 255664 SOUTHERN CALIFORNIA EDISON COMPANY 7,879.62
1/29/2020 255665 STEVEN R. SMITH 3,950.00
1/29/2020 255666 TOM PONTON INDUSTRIES, INC.800.00
1/29/2020 255667 TYLER TECHNOLOGIES, INC 440.00
1/29/2020 255668 UNIFIRST CORPORATION 528.49
1/29/2020 255669 VERIZON 1,311.30
1/30/2020 255670 BONNA SAUERBRUN 461.00
BANK DRAFTS
1/3/2020 DFT0003619 CALPERS/ MEDICAL 95,118.07
1/3/2020 DFT0003620 MERCHANT BANKCD 620.53
1/7/2020 DFT0003621 PayNearMe, Inc.163.18
1/8/2020 DFT0003612 CALPERS/ DEFERRED COMPENSATION 19,110.24
1/8/2020 DFT0003613 CALPERS/ RETIREMENT 41,937.31
1/8/2020 DFT0003617 STATE DISBURSEMENT UNIT 2,678.62
1/10/2020 DFT0003611 CA SDI Tax 2,539.87
1/10/2020 DFT0003614 Federal Payroll Tax 25,581.24
1/10/2020 DFT0003615 Medicare 7,365.76
1/10/2020 DFT0003616 Social Security 91.36
1/10/2020 DFT0003618 State Payroll Tax 10,086.83
1/10/2020 DFT0003622 FORTE, ACH DIRECT INC, ACH FEES 4,249.13
1/10/2020 DFT0003624 TRANSFIRST DISCOUNT 16,023.97
1/13/2020 DFT0003623 PayNearMe, Inc.228.85
1/16/2020 DFT0003625 PayNearMe, Inc.189.05
1/22/2020 DFT0003635 PayNearMe, Inc.153.23
1/23/2020 DFT0003628 CALPERS/ DEFERRED COMPENSATION 18,102.10
1/23/2020 DFT0003629 CALPERS/ RETIREMENT 41,528.29
1/23/2020 DFT0003633 STATE DISBURSEMENT UNIT 2,678.62
1/23/2020 DFT0003637 CBB 1,766.77
1/23/2020 DFT0003640 VERIFONE INC 22.00
1/24/2020 DFT0003627 CA SDI Tax 2,473.66
1/24/2020 DFT0003630 Federal Payroll Tax 26,092.07
1/24/2020 DFT0003631 Medicare 7,173.64
1/24/2020 DFT0003632 Social Security 781.88
1/24/2020 DFT0003634 State Payroll Tax 10,203.24
1/29/2020 DFT0003636 CALIFORNIA DEPT OF TAX AND FEE ADMIN 8,846.00
1/29/2020 DFT0003638 LAIF INVESTMENT AGENCY 13,500,000.00
1/29/2020 DFT0003639 PayNearMe, Inc.199.00
1/31/2020 DFT0003641 PayNearMe, Inc.47.76
ACH PAYMENTS
1/8/2020 10006844 ADVANTAGE FLEET WASH, INC 425.00
1/8/2020 10006845 ALLEN WILLIAMS 598.60
1/8/2020 10006846 AMERICAN RENTALS, INC 526.90
1/8/2020 10006847 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 1,111.36
1/8/2020 10006848 B&A BLAIS & ASSOCIATES INC 1,150.00
1/8/2020 10006849 BARRY'S SECURITY SERVICES, INC 3,593.75
1/8/2020 10006850 BOOT BARN, INC 483.59
1/8/2020 10006851 CAROL CALES 642.87
1/8/2020 10006852 CDW GOVERNMENT 984.84
1/8/2020 10006853 CINTAS CORPORATION (FIRST AID)349.12
1/8/2020 10006854 CLARK PEST CONTROL 463.00
PAYMENT REGISTER
JANUARY 1, 2020 - JANUARY 31, 2020 Page 4 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
1/8/2020 10006855 CLEARFLY COMMUNATIONS 1,352.87
1/8/2020 10006856 CLINICAL LAB OF S B 6,341.50
1/8/2020 10006857 COAST FITNESS REPAIR SHOP 250.00
1/8/2020 10006858 COMPUTERIZED EMBROIDERY COMPANY, INC 210.11
1/8/2020 10006859 DANGELO CO INC 921.26
1/8/2020 10006860 DANIEL DAVIS 495.90
1/8/2020 10006861 DAVID HERNANDEZ 431.95
1/8/2020 10006862 DIAMOND FENCE COMPANY 1,430.00
1/8/2020 10006863 ELISEO OCHOA 649.61
1/8/2020 10006864 EVWD EMPLOYEES EVENTS ASSOC 395.42
1/8/2020 10006865 EXCEL LANDSCAPE, ICN 13,550.00
1/8/2020 10006866 FRONTIER COMMUNICATIONS 535.15
1/8/2020 10006867 GARY STURDIVAN 606.56
1/8/2020 10006868 GERALD SIEVERS 606.56
1/8/2020 10006869 GOLDEN STATE LABOR COMPLIANCE, LLC 4,750.00
1/8/2020 10006870 GORDON GRANT 518.10
1/8/2020 10006871 HAAKER EQUIPMENT COMPANY & TOTAL CLEAN 5,260.41
1/8/2020 10006872 HDR ENGINEERING, INC.645.34
1/8/2020 10006873 INLAND MARKETING GROUP, IMG JEFF WHITMAN 160.00
1/8/2020 10006874 KELLY MALLOY 1,283.18
1/8/2020 10006875 LEGEND PUMP AND WELL 27,920.28
1/8/2020 10006876 LINCOLN NATIONAL LIFE INS CO.2,226.88
1/8/2020 10006877 MANAGED MOBILE, INC.2,072.17
1/8/2020 10006878 MICHAEL HENDERSON 591.44
1/8/2020 10006879 MIKE J. ROQUET CONSTRUCTION INC 2,100.00
1/8/2020 10006880 MINUTEMAN PRESS OF RANCHO CUCAMONGA 5,782.34
1/8/2020 10006881 PARKHOUSE TIRE, INC 1,644.07
1/8/2020 10006882 POWERSTRIDE BATTERY CO.552.53
1/8/2020 10006883 PRINCIPAL FINANCIAL GROUP 10,614.98
1/8/2020 10006884 PSA PRINTING & MAILING SERVICES, INC 1,341.15
1/8/2020 10006885 QUINN COMPANY 5,407.60
1/8/2020 10006886 QUINTANA, WATTS & HARTMANN LLC 4,200.00
1/8/2020 10006887 RBC RESOURCES 1,175.00
1/8/2020 10006888 REBECCA KASTEN 529.31
1/8/2020 10006889 SAFETY COMPLIANCE COMPANY 400.00
1/8/2020 10006890 SCN, SECURITY COMMUNICATION NETWORK, INC 105.00
1/8/2020 10006891 SITEONE LANDSCAPE SUPPLY , LLC 187.79
1/8/2020 10006892 STAR COMMERCIAL REFRIGERATION INC 676.20
1/8/2020 10006893 SUPERIOR AUTOMOTIVE WAREHOUSE, INC.103.35
1/8/2020 10006894 SWAINS ELECTRIC MOTOR SERVICE 8,024.13
1/8/2020 10006895 THE GRANT FARM (MOMENTUM)1,930.00
1/8/2020 10006896 THIRDWAVE CORPORATION 3,760.00
1/8/2020 10006897 UNDERGROUND SERVICE ALERT 319.33
1/8/2020 10006898 VERIZON WIRELESS 5,960.20
1/8/2020 10006900 VIRTUAL GRAFFITI, INC.5,105.10
1/8/2020 10006901 VULCAN MATERIALS CO/ CALMAT CO 3,044.46
1/8/2020 10006902 WORK BOOT WAREHOUSE 171.72
1/8/2020 10006903 ZENON ENVIRONMENTAL CORP.169,428.91
1/16/2020 10006904 ADVANTAGE FLEET WASH, INC 650.00
1/16/2020 10006905 AIRGAS, USA LLC 131.22
1/16/2020 10006906 AMERICAN RENTALS, INC 70.23
1/16/2020 10006907 ASBCSD 72.00
1/16/2020 10006908 BARRY'S SECURITY SERVICES, INC 1,895.05
PAYMENT REGISTER
JANUARY 1, 2020 - JANUARY 31, 2020 Page 5 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
1/16/2020 10006909 BOOT BARN, INC 435.04
1/16/2020 10006910 CINTAS CORPORATION (FIRST AID)138.62
1/16/2020 10006911 CLARK PEST CONTROL 40.00
1/16/2020 10006912 DANGELO CO INC 2,695.20
1/16/2020 10006913 DLT SOLUTIONS, LLC 13,513.07
1/16/2020 10006914 FERGUSON ENTERPRISES, INC.103,310.61
1/16/2020 10006915 FILARSKY & WATT LLP 77.50
1/16/2020 10006916 FRONTIER COMMUNICATIONS 810.50
1/16/2020 10006917 I.C.W.A.250.00
1/16/2020 10006918 iWATER, INC 25,000.00
1/16/2020 10006919 JC LAW FIRM 4,910.00
1/16/2020 10006920 LESLIE'S POOL SUPPLIES, INC.22.97
1/16/2020 10006921 MCMASTER-CARR 114.81
1/16/2020 10006922 MICHAEL BAFFA 287.00
1/16/2020 10006923 MIKE J. ROQUET CONSTRUCTION INC 26,537.18
1/16/2020 10006924 MINUTEMAN PRESS OF RANCHO CUCAMONGA 480.96
1/16/2020 10006925 NATIONAL CONSTRUCTION RENTALS 158.49
1/16/2020 10006926 NEOPOST USA INC 407.62
1/16/2020 10006927 OFFICAL PAYMENTS CORP./ ACI PAYMENTS INC.34.85
1/16/2020 10006928 PLUS 1 PERFORMANCE 976.42
1/16/2020 10006929 PSI WATER TECHNOLOGIES 36,573.00
1/16/2020 10006930 QUINN COMPANY 576.10
1/16/2020 10006931 S AND S SUPPLIES & SOLUTIONS 293.14
1/16/2020 10006932 SHRED-IT US JV LLC 128.76
1/16/2020 10006933 SSCI, INC. DBA-SAFETY COMPLIANCE COMPANY 200.00
1/16/2020 10006934 TROY ALARM, INC.264.00
1/16/2020 10006935 VULCAN MATERIALS CO/ CALMAT CO 717.82
1/22/2020 10006936 ADCOMP SYSTEMS 638.58
1/22/2020 10006937 AIRGAS, USA LLC 162.40
1/22/2020 10006938 COMPUTERIZED EMBROIDERY COMPANY, INC 598.48
1/22/2020 10006939 CORELOGIC SOLUTIONS INC.360.50
1/22/2020 10006940 EVWD EMPLOYEES EVENTS ASSOC 440.42
1/22/2020 10006941 EXCEL LANDSCAPE, ICN 182.31
1/22/2020 10006942 GENESIS INDUSTRIAL SUPPLY, INC 704.30
1/22/2020 10006943 GROUP DELTA CONSULTANTS, INC 25,163.29
1/22/2020 10006944 HOPKINS TECHNICAL PRODUCTS INC 3,030.88
1/22/2020 10006945 ICMA RETIREMENT CORPORATION 250.00
1/22/2020 10006946 INFOSEND, INC 71,231.50
1/22/2020 10006947 INLAND DESERT SECURITY & COMMUNICATIONS, INC 626.05
1/22/2020 10006948 INNOVYZE, INC 8,077.00
1/22/2020 10006949 JC LAW FIRM 8,220.00
1/22/2020 10006950 MANAGED HEALTH NETWORK 235.20
1/22/2020 10006951 MANAGED MOBILE, INC.1,728.77
1/22/2020 10006952 MINUTEMAN PRESS OF RANCHO CUCAMONGA 1,487.84
1/22/2020 10006953 ORION SYSTEMS INTEGRATORS LLC 2,000.00
1/22/2020 10006954 PATTON'S SALES CORP 62.54
1/22/2020 10006955 PLUS 1 PERFORMANCE 1,936.73
1/22/2020 10006956 S AND S SUPPLIES & SOLUTIONS 265.28
1/22/2020 10006957 SDRMA, SPECIAL DISTRICT RISK MGMT 3,671.89
1/22/2020 10006958 STAPLES BUSINESS ADVANTAGE 883.30
1/22/2020 10006959 STEPHANIE MICHELE GUIDA 900.00
1/22/2020 10006960 SUPERIOR AUTOMOTIVE WAREHOUSE, INC.236.57
1/22/2020 10006961 WAXIE SANITARY SUPPLY 1,770.17
PAYMENT REGISTER
JANUARY 1, 2020 - JANUARY 31, 2020 Page 6 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
1/22/2020 10006962 WIRELESS GUYS, INC.54,048.18
1/29/2020 10006963 ADVANTAGE FLEET WASH, INC 300.00
1/29/2020 10006964 AIRGAS, USA LLC 221.92
1/29/2020 10006965 ANAERGIA TECHNOLOGIES LLC 2,385,819.03
1/29/2020 10006966 ASBCSD 375.00
1/29/2020 10006967 ASHOK K. DHINGRA, AKD CONSULTING 7,565.71
1/29/2020 10006968 B&A BLAIS & ASSOCIATES INC 1,102.65
1/29/2020 10006969 BARRY'S SECURITY SERVICES, INC 3,976.75
1/29/2020 10006970 CINTAS CORPORATION (FIRST AID)137.02
1/29/2020 10006971 CORE & MAIN LP 5,292.08
1/29/2020 10006972 DANGELO CO INC 2,068.44
1/29/2020 10006973 DIMENSION DATA NORTH AMERICA 1,766.35
1/29/2020 10006974 ELEPHANT FIRE EXTINSUISHER 2,849.14
1/29/2020 10006975 EXCEL LANDSCAPE, ICN 13,641.78
1/29/2020 10006976 FERGUSON ENTERPRISES, INC.73,762.83
1/29/2020 10006977 FRONTIER COMMUNICATIONS 528.82
1/29/2020 10006978 GENESIS INDUSTRIAL SUPPLY, INC 2,411.69
1/29/2020 10006979 JOSE MILLAN 2,910.00
1/29/2020 10006980 LEGEND PUMP AND WELL 6,707.65
1/29/2020 10006981 LINCOLN NATIONAL LIFE INS CO.2,226.88
1/29/2020 10006982 MANAGED MOBILE, INC.2,113.28
1/29/2020 10006983 MERLIN JOHNSON CONSTRUCTION 56,434.44
1/29/2020 10006984 MIKE J. ROQUET CONSTRUCTION INC 29,047.33
1/29/2020 10006985 MINUTEMAN PRESS OF RANCHO CUCAMONGA 5,299.43
1/29/2020 10006986 PARKHOUSE TIRE, INC 176.91
1/29/2020 10006987 PATTON'S SALES CORP 362.50
1/29/2020 10006988 PLUS 1 PERFORMANCE 1,227.76
1/29/2020 10006989 QUINN COMPANY 2,573.82
1/29/2020 10006990 S AND S SUPPLIES & SOLUTIONS 1,250.70
1/29/2020 10006991 SCN, SECURITY COMMUNICATION NETWORK, INC 285.00
1/29/2020 10006992 THE NYHART COMPANY 5,665.00
1/29/2020 10006993 USA BLUE BOOK, HD SUPPLY FACILITIES MAINT, LTD 154.98
1/29/2020 10006994 VULCAN MATERIALS CO/ CALMAT CO 717.27
TOTAL 22,728,888.95$
PAYMENT REGISTER
JANUARY 1, 2020 - JANUARY 31, 2020 Page 7 of 7
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #3.
Meeting Date: F eb ruary 26, 2020
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: Hazard Mitigation P lan Up d ate
R E C O MME N D AT IO N:
T his item is fo r info rmatio nal p urp o s es only.
B AC KGR O UN D / AN ALYS IS :
Just like at ho me, it is important that East Valley Water Dis trict take s teps to prep are for emergencies . T he
F ed eral Emergenc y Management Agenc y (F EMA) and C alifornia O ffice of Emergency S ervic es (C al O ES )
req uires communities and o rganizations to develop and maintain a Hazard Mitigatio n P lan (HMP ). T his p lan
allo ws the Dis trict to b e eligib le fo r grant assistanc e after a disas ter and is to b e up d ated every five years and
s ubmitted to F EMA for review and ap p ro val.
T he R obert T. S taffo rd Disaster R elief and Emergenc y As s is tance Ac t (S taffo rd Act), as amend ed by the
Dis as ter Mitigatio n Ac t of 2000 p ro vides the legal bas is fo r s tate, lo cal, trib al, and territory governments to
und ertake ris k-bas ed approac hes to reduc ing natural hazard ris ks through mitigation planning. S p ec ifically, the
S tafford Act req uires state, local, trib al, and territo rial governments to d evelop and adopt F EMA-ap p ro ved
Hazard Mitigation P lans as a c onditio n for rec eiving c ertain types of no n-emergency dis as ter assistanc e. T he
HMP is the o nly emergency related p lan that is availab le for public review. T his community-d riven, living
d o cument examines vulnerabilities to natural and man-made hazards and then id entifies s trategies to red uc e or
eliminate imp acts .
Within the HMP is a review of projec ts completed within the las t five years , recent natural and man-made events ,
and mo s t rec ent s c ientific d ata o n hazard s whic h is then us ed to develop the Hazard Mitigation P lan’s strategy to
id entify and p rio ritize the mo s t effective mitigatio n actio ns . Much like other s trategic planning elements in p lac e
thro ughout the Dis tric t, the HMP includ es a s eries o f meas urab le goals and o b jectives that fac ilitate s uc ces s
evaluation and p ro jec t p ro gres s .
In the D istrict’s case, the H azard M itigation P lan focuses on reducing damage to infrastructure and interruption in
critical lifeline services that could be impacted within the service area. H azard mitigation projects such as sewer and
main pipeline replacement with earthquake resistant material, can help protect the community from the effects of a
disaster. D evelopment of this approach allows for projects to be considered within the annual budget process for in-
house funding while also providing potential eligibility for S tate and/or F ederally funded mitigation grants.
A P lanning Team with rep resentatives from the District’s internal programs has been developed to guid e the
d o cument up d ate. G iven the imp o rtanc e o f c o llab o ratio n and a comprehens ive unders tand ing of vulnerabilities ,
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Kelly Malloy
Direc tor o f S trategic S ervic es
d o cument up d ate. G iven the imp o rtanc e o f c o llab o ratio n and a comprehens ive unders tand ing of vulnerabilities ,
the District is s eeking inp ut from community members regarding potential hazard s p res ent within the Dis tric t’s
s ervic e area to be c onsidered fo r inc o rp o ratio n into the HMP ’s go als and o b jec tives .
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I I - Deliver P ublic S ervic e with P urpose W hile Emb rac ing C ontinuo us G rowth
a) Ad vanc e Emergency P repared ness Effo rts
G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources
a) Develop P ro jec ts and P ro grams to Ens ure S afe and R eliable S ervices
c) Ded ic ate Effo rts To ward S ys tem Maintenance and Mo d ernization
R E VIE W B Y O T HE R S :
T his item has been reviewed by the C ommunity Ad vis ory C o mmis sion.
F IS C AL IMPAC T
T his item is ap p ro ved in the F is c al Year 2019-20 bud get.
ATTACH M E N TS:
Description Type
Hazard Mitigation P lan Update P resentatio n P resentation
2020 Hazard Mitigation Plan Update
Hazards, Risk, and Mitigation Strategy Presentation
February 26, 2020 Board Meeting
1
Photo credit: Ben Brooks, USGS. Public domain.
What is Hazard Mitigation?
•Hazard mitigation is one of the fundamentals of
emergency management, along with preparedness,
response and recovery.
•It is any sustained action taken to reduce or eliminate
the loss of life, property, and infrastructure from
natural and man-made hazards.
•Hazard mitigation is breaking the cycle of disaster,
damage, restoration, and repeated damage.
•Hazard mitigation lessens the financial impact of
disasters for governments, businesses and
individuals.
Damage Restore
Value of Hazard Mitigation
3
Source: FEMA/NIBS, 2017
FOR
UTILITIES…
Source: Mitigation Saves, National Institute of Building Sciences, 2018
Mitigation Activity BCR
Elevation of Wastewater
Treatment Plant
10:1
Relocation of Wastewater
Treatment Plant
4:1
Flood protection for Water
or Wastewater Treatment
Plant
31:1
Seismic Retrofit of Water
Distribution System
8:1
The Strategy is made up of three main components:
mitigation goals, mitigation objectives, and mitigation
actions
Hazard Mitigation Planning
•Evaluates natural and man-made hazards
•Develops a strategy to reduce or eliminate impacts,
including damage to infrastructure and interruption in
critical lifeline services (water and wastewater) that impact
the service area.
The Federal Emergency
Management Agency
(FEMA) and California
Office of Emergency
Services (Cal OES)
require communities
and organizations to
develop hazard
mitigation plans to be
eligible for FEMA grant
assistance before or
after a disaster.
4
The heart of the Mitigation Plan is the Mitigation Strategy
Goals, Objectives, Actions, & Action Plan
5
Action Plan
Actions
Objectives
GoalsWhat long-term outcomes do you want to achieve?
How will you define and organize mitigation actions to connect with goals?
What specific actions will the District and others take to reduce risk to hazards?
How will the action be prioritized and implemented?
2020 Plan Update Process
6
Task 2 –Update Hazard
Mitigation Plan
Task 1 –Update Risk and
Resilience Assessment
Task 3 –Update Emergency
Response Plan
•Update 2015 Goals
•Review 2015 Objectives and
Projects
•Draft a Mitigation Strategy
•Identify Hazards or Threats
•Assess Exposure, Vulnerability
•Evaluate Consequence and
Risk
•Conduct Response Exercises
•Update Command System
Results
Eligible for FEMA pre-and post-
disaster assistance
American Water Infrastructure Act
Compliant
Customized Utility ERP and
Annexes
Approach
RISK PROFILES AND MITIGATION
STRATEGIES
2/20/2020 7
Current Service Area
8
Hazards and Threats Evaluated
9
Natural Hazards
•Earthquakes
•Drought
•Wildfires
•Flooding & Flash Flooding
•Land Subsidence
Malevolent Threats
•Physical Security
•Cyber Security
Dependency Hazards
•Loss of Power
•State Water Project
•Critical Spares
Proximity Hazards
•Contamination
Man-Made Hazards & Dependency Hazards
R = TL x V x C
•R is annual risk in $
•TL is annual threat likelihood (frequency)
•V is vulnerability
•C is consequence in $
Methodology for Calculating Risk
The equation is from the EPA recommended J100 methodology, tailored to water
utilities
10
Top Risk: Earthquake
Risk Reasoning:
•EVWD service area borders the San Andreas Fault
and is near the San Jacinto Fault. A 7+ magnitude
earthquake could cause:
•Maximum ground shaking
•Other disasters like wildfire and landslides
•Damage to critical infrastructure
•Potential loss of water/wastewater services to
customers until infrastructure is repaired
•Potential public health impacts if the sewer line
breaks
11
High Risk San Andreas Faultline
Earthquake Strategy
Avoid damages to District property.
The District is adhering to new building, mechanical, and fire codes critical to the
protection of property and life and the reduction of seismic risk, fire, and flood
hazards.
2020 Goal
•When possible, pursue funding for retrofit programs to bring non-compliant
structures up to code.
•Design new District facilities to withstand an 8.0 magnitude earthquake
Objectives
12
Top Risk: Drought
Risk Reasoning:
•Droughts have long-term regional economic
impacts. FEMA estimates water services are worth
$105 per capita per day and wastewater services
are $49 per capita per day.
•Droughts can impact development decisions and
prime the environment for wildfires and flash floods.
•Leasing additional water rights is costly.
•Customers will need to comply with drought
conservation measures, which include reducing or
eliminating outdoor water use to meet water needs.
13
High Risk
Service area climate classification:
Hot and semi-arid
Drought Strategy
Improve drought preparedness through mitigation over the long-term in alignment
with the objectives of the California Water Plan (2018).
•Identify and secure new water sources to increase diversity and redundancy in
the water supply.
•Improve operational efficiency and transfers by maintaining water production
and distribution to ensure reliable service to customers.
•Reduce water demand by prioritizing water use for health and safety purposes.
•Focus on water conservation measures that reduce nonessential water uses.
•Adhere to updated state drought level regulations.
14
2020 Goal
Objectives
Top Risk: Wildfire
Risk Reasoning:
•Santa Ana winds occur annually, and it is difficult to
predict where wildfires will occur.
•The foothills are considered a “very high fire hazard
severity zone”
•Could result in a short-term boiled water notice.
•Could result in temporary loss of service to higher
elevation homes if critical equipment is damaged from
a wildfire.
•Wildfires create conditions prone to flashfloods
(mud and landslides)
15
High Risk
Wildfire Strategy
Minimize the potential risks resulting from the exposure of District residents
to manmade and natural wildfires.
2020 Goal
•Increase the District’s wildfire response capacity.
•Require identification of critical facilities in need of improvement, and
alternatives for mitigation.
•Implement improvements to existing and new facilities in wildfire hazard
areas.
Objectives
16
Risk Reasoning:
•Often occur after wildfires and earthquakes
•Could block road access
•Risks are therefore similar to the previous
slides
•EVWD does not expect floods/flashfloods to
cause water/wastewater service interruptions
Risk: Floods & Flashfloods
17
Medium Risk
FEMA Flood Map: Most facilities are
not in the flood zone
Fl
a
s
h
f
l
o
o
d
L
i
k
e
l
i
h
o
o
d
Floods and Flash Floods Strategy
Minimize potential flood risks at the District’s critical facilities.
2020 Goal
•Require identification of critical facilities at risk and alternatives for
mitigation.
•Implement floodproofing measures and upgrade critical facilities in flood
hazard areas.
•Continually increase the District’s understanding of flood hazards as it
relates to critical facilities.
Objectives
18
Risk: Land Subsidence
19
Medium Risk
Risk Reasoning:
•The probability of subsidence is low.
•Consequence of subsidence is high if it does
occur.
•The Water Master’s report on subsidence was
inconclusive
•Land subsidence is closely monitored and
managed by the San Bernardino Valley
Municipal Water District (Valley District)
Land Subsidence Strategy
Prevent excessive groundwater pumping which may induce land subsidence.
2020 Goal
Support the Valley District’s efforts for responsible basin management.
Objectives
20
Risk: Malevolent Threats
21
Risk
Risk Reasoning:
•Considers both physical and cyber
threats.
•The consequence of malevolent threats
are extremely high and outside of the
District’s risk tolerance.
High
Physical Adversary
Strategy
Prevent and promote preparedness for
physical threats inside and outside the
District’s facilities.
2020 Goal
•Maintain headquarter evacuation
preparedness with staff.
•When applicable, implement physical
protective features into the design of the
building to heighten security measures.
Objectives
22
Cyber Attack
Strategy
Minimize potential risks resulting from breach
of cyber security and strengthen resistance
against cyber failure.
2020 Goal
•Expand staff education and training for
cyber security, including manual operations
in case of system failure.
•Increase resources to prevent
compromises to cybersecurity.
•Develop a contingency strategy or recovery
plan if system is compromised.
Objectives
Risk: Loss of Power (Dependency Hazards)
23
Risk Risk Reasoning:
•Power impacts the entire system
•Threat likelihood is correlated with the Santa Ana winds and wildfires.
Power is shut off by Southern California Edison during high winds
•Vulnerability is dependent on whether a facility has an onsite generator.
EVWD is working toward increasing the number of generators.
•If a power outage is prolonged (7+ days), customers at higher
elevations may lose service depending on generator availability.
High
Dependency Hazard Strategy
Minimize power loss downtime, and maximize service continuity to the greatest
extent possible.
2020 Goal
•Identify alternative sources of power.
•Continually collaborate with other utility companies to expand
knowledge base of alternative energy sources.
•Identify facilities in need of retrofit or improvement to allow for
alternative energy sources.
Objective
24
Dependency Hazard Strategy
Ensure accessibility to supply critical
spares in the event of a disaster.
2020 Goal
•Maintain an accurate inventory of
the District’s critical spares.
•Identify vendors or establish MOUs
to access critical supplies in case of
an event.
Objective
25
Maximize the State Water Project resource
while maintaining reliable alternate and
redundant water sources.
2020 Goal
Develop a strategy and set benchmarks to
annually bank State Water Project credits.
Objective
Risk: Proximity Hazards
26
Risk Reasoning:
•EVWD is actively monitoring groundwater
quality.
•EPA remediation efforts are ongoing.
•Contaminants flow away from wells.
•No significant industrial operations were
identified within a three-mile radius of the
eastern boundary.
Low Risk
Proximity Hazard: Norton Air Force Base
Proximity Hazards Strategy
Prevent proximity hazards from effecting the quality of water the District
provides.
2020 Goal
•Actively monitor ground wells.
•Leverage regional working groups to discuss and collaborate on proximity
hazards that may impact water quality.
Objectives
27
Community Input
•Have we accurately captured the natural
hazards affecting our area and their
consequences (e.g., disruption of service)?
•Do the mitigation strategies and goals
adequately respond to the natural hazards?
28
THANK YOU!
29
If you wish to provide additional feedback,
please complete our survey at:
https://www.surveymonkey.com/r/V2ZZ5KV
B O AR D AG E N D A S TAF F R E P O RT
Agenda Item #4.
Meeting Date: F ebruary 26, 2020
Disc ussion Item
To: G overning Board Members
F rom: G eneral Manager/C EO
Subject: C onsider C alifornia S pecial Dis tric ts Assoc iation Board of Directors S upport R es olution
2020.02
R E C OMME N D AT ION:
Approve R es o lutio n 2020.02 to s up p o rt p lacing in no minatio n R o nald C o ats as a member of the C alifornia
S pec ial Districts As s ociation S outhern Network S eat C Board Election.
B AC KG R OUN D / AN ALYS IS:
T he C alifo rnia S p ecial Dis tric ts Assoc iation (C S DA) was formed in 1969 to p ro mo te good governance and
improved c o re loc al s ervic es thro ugh p ro fes s io nal d evelopment, advo cac y, and o ther services fo r all typ es of
independent s p ecial dis tric ts. F o r over 40 years , C S DA has b een offering its members cost-efficient programs
and rep res entation at the S tate C apito l with a membership o f o ver 1,000 o rganizations . C S DA provides
educ ation and training, insuranc e programs, legal advic e, indus try-wide litigation and public relations s upport,
legislative ad voc acy, and current info rmation crucial to a s p ecial d is tric t's management and operational
effectivenes s .
T he C S DA Board of Direc tors is made up o f memb ers fro m s ix geo graphical netwo rks, with eac h network
having three s eats s erving s taggered 3-year terms . As the lead ers hip o f the o rganization, the Bo ard of Direc tors
is res p o nsible for all polic y dec is io ns related to C S DA's member s ervic es , legis lative advocac y, educatio n and
res ourc es .
As p art o f the Dis trict's ongoing effo rts to increase regio nal p artners hips and participatio n, Direc tor R onald
C oats has expressed interes t in s ubmitting the nec es s ary paperwo rk to b e no minated fo r C S DA's S outhern
Network S eat C . T he nomination proc ed ure req uires a res olution o f sup p o rt fro m the member d is tric t and the
C andidate Information S heet be s ubmitted by Marc h 26, 2020.
Nominees will receive a C and id ate's P ac ket, which inc ludes c amp aign guidelines fo r the July 2020 elec tion. All
s elected Bo ard Memb ers will b e introduc ed at the Annual C o nference in P alm Des ert, C alifornia in Augus t
2020.
AG E N C Y G O ALS AN D O B J E C T IVE S :
G oal and O bjectives I I I - Deliver P ublic S ervic e with P urpos e W hile Embracing C ontinuous G rowth
(B) - S trengthen regional, state and national partners hips
F IS C AL IMPAC T
S ucc es s ful election to the C S DA Board will result in additional bus iness expens es .
ATTAC H M EN TS:
Description Type
Resolution 2020.02 Resolution Letter
CSD A Call for Nominations 2020 Seat C Backup Material
East Valley Water District
Resolution 2020.02
Page 1 of 2
RESOLUTION 2020.02
RESOLUTION OF THE BOARD OF DIRECTORS OF EAST VALLEY WATER DISTRICT
PLACING IN NOMINATION RONALD COATS AS A MEMBER OF THE CALIFORNIA
SPECIAL DISTRICTS ASSOCIATION BOARD OF DIRECTORS REPRESENTING
SOUTHERN NETWORK SEAT C
WHEREAS, being a member district of the California Special Districts
Association (CSDA), the Board of Directors of East Valley Water District does
encourage and support the participation of its members in CSDA affairs; and
WHEREAS, Ronald Coats has served as President of East Valley Water
District Board of Directors for the term from December 2015 to December 2017; and
WHEREAS, Ronald Coats has served as Vice President of East Valley
Water District Board of Directors for the term from October 2014 to the December
2015; and
WHEREAS, Ronald Coats has indicated a desire to serve as a member
of the CSDA Board for Southern Network Seat C; and
NOW, THEREFORE, be it resolved by the Board of Directors of East
Valley Water District that the Board of Directors of East Valley Water District does
place its full and unreserved support in the nomination of Ronald Coats for the CSDA
Board position representing Southern Network Seat C.
ADOPTED this 26th day of February 2020.
Ayes:
Noes:
Absent:
Abstain:
______________________________
David E. Smith
Board President
East Valley Water District
Resolution 2020.02
Page 2 of 2
February 26, 2020
I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution
2020.02 adopted by the Board of Directors of East Valley Water District at its Regular
Meeting held February 26, 2020.
___________________________
John Mura
Board Secretary
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #5.
Meeting Date: F eb ruary 26, 2020
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: C ons id er Adoptio n of the up d ated F ive-Year Work P lan
R E C O MME N D AT IO N:
S taff rec ommend s that the Bo ard cons id er ad o p tion of the updated F ive-Year Wo rk P lan.
B AC KGR O UN D / AN ALYS IS :
Eas t Valley Water Dis tric t has s et o ut to be a world c lass organization, with a foc us no t o nly o n providing s afe
and reliab le d rinking water but o f enhanc ing and p res erving the q uality of life for our c o mmunity.
T he G o verning Board , s taff, and the c o mmunity have developed a Dis tric t vis io n that empowers the organizatio n
to take ac tions to b e inno vative, effic ient, and effective. C arrying out this vis io n requires a commitment to being
a performanc e-b as ed organization whic h values res ults . G iven the high exp ec tatio n o f the Dis tric t, it is imp o rtant
to c o mmunicate that nature o f key p ro jects , includ ing the req uired planning step s, enviro nmental awarenes s , and
clear p rio ritization to allo w fo r on-go ing daily o p erations while addres s ing s pec ific long-term needs .
During a s eries of meetings with s taff and the C o mmunity Advis o ry C o mmis s io n an updated F ive-Year Wo rk
P lan has b een prepared for c o nsideration with an emphasis on the elements needed to loo k to the future. T his
effo rt is des igned to p ro vide general p o lic y direc tion and highlight priority projects that fo s ters the prio ritizatio n
and d evelo p ment of tas ks nec es sary for imp lementatio n.
Highlights of the 2019 F ive-Year P lan Ac c omp lis hments includ e:
I nstallation of meters for applicable N orth F ork agricultural deliveries and Bear Valley M utual shareholders,
minimizing water waste from inefficient use.
Ad o p ted of updated Imp act F ees to ensure that new d evelo p ment proportio nately contributes to the
p revio us and future inves tments o f the infras truc ture.
T he District s uc ces s fully as s is ted with the implementation o f a Water R es o urc e P athway P rogram at
Indian S prings High S cho ol.
C o ns tructio n continues for the S terling Natural R esource C enter, with the p ro jec t enhanced in phas e o ne
to includ e c o -diges tion tec hno lo gy.
T he Dis tric t c o ntinues to increas e regional engagement through various community and trade
o rganizatio ns , includ ing the Inland Empire Econo mic P artners hip , S an Bernardino C ity Unified S c hool
District, and the C alifo rnia S pec ial Dis tric t’s As s o ciatio n.
T he Dis tric t anticipates a high level o f ac tivity thro ughout the o rganization in 2020. To s treamline the
imp lementatio n of the plan, the review of the F ive-Year P lan s tarts the annual b udget p ro ces s . A higher d egree of
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Kelly Malloy
Direc tor o f S trategic S ervic es
imp lementatio n of the plan, the review of the F ive-Year P lan s tarts the annual b udget p ro ces s . A higher d egree of
d etails relating to the projects intended to take p lac e within 2020 will be reflec ted in the Dis tric t-wide goals
as s igned to the G eneral Manager/C EO . T he annual Dis tric t-wide go als will then guide the p o lic y and approac h
to the annual b udget develo p ment inc luding resource alloc ation.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I I - Deliver P ublic S ervic e with P urpose W hile Emb rac ing C ontinuo us G rowth
d ) Embrace an Environment of Active Learning and Knowled ge S haring
R E VIE W B Y O T HE R S :
T his item has been pres ented to Dis tric t s taff and C ommunity Ad vis o ry C o mmission for c o mments .
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
ATTACH M E N TS:
Description Type
Five-Year Work P lan Backup Material
EAST VALLEY WATER DISTRICT
FIVE-YEAR WO RK PLAN
LEADERSHIP | PARTNERSHIP | STEWARDSHIP
Overview
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East Valley Water District has set out to be a world class organization, with a focus not only on
providing safe and reliable drinking water but of enhancing and preserving the quality of life for
our community.
Through a series of planning measures, the Governing Board, staff, and the community have
developed a District vision that empowers the organization to take actions to be innovative, efficient,
and effective. Carrying out this vision requires a commitment to being a performance-based
organization which values results. Given the high expectation of the District, it is important to
communicate that nature of key projects, including the required planning steps, environmental
awareness, and clear prioritization to allow for on-going daily operations while addressing specific
long-term needs.
During a series of meetings with staff and the Community Advisory Commission an updated Five-Year
Work Plan has been prepared for consideration with an emphasis on the elements needed to look to
the future. This effort is designed to provide general policy direction and highlight priority projects
that fosters the prioritization and development of tasks necessary for implementation.
Highlights of the 2019 Five-Year Plan Accomplishments include:
• Installation of meters for applicable North Fork agricultural deliveries and Bear Valley Mutual
shareholders, minimizing water waste from inefficient use.
• Adopted updated Impact Fees to ensure that new development proportionately contributes to
the previous and future investments of the infrastructure.
•The District successfully assisted with the implementation of a Water Resource Pathway
Program at Indian Springs High School.
•Construction continues for the Sterling Natural Resource Center, with the project enhanced in
phase one to include co-digestion technology.
•The District continues to increase regional engagement through various community and trade
organizations, including the Inland Empire Economic Partnership, San Bernardino City Unified
School District, and the California Special District’s Association.
The District anticipates a high level of activity throughout the organization in 2020. To streamline the
implementation of the plan, the review of the Five-Year Plan starts the annual budget process. A
higher degree of details relating to the projects intended to take place within 2020 will be reflected in
the District-wide goals assigned to the General Manager/CEO. The annual District-wide goals will
then guide the policy and approach to the annual budget development including resource allocation.
Strategi Pla Wor Flow
3
In order for the planning efforts of the District to provide meaningful guidance, it must consider
the interconnected nature of District operations.
4
Highlight
East Valley Water District made great progress in 2019 to implement the
complex projects identified in the Five-Year Plan. These efforts require a
comprehensive understanding of the organizational direction spanning
multiple years. Highlights of 2019 include:
1. OPTIMIZE INFRASTRUCTURE SYSTEMS
North Fork Water Company
The District now owns 96% of the North Fork Water Company shares,
with staff making efforts to purchase the remaining shares within
2020. This includes the implementation of agreements for continued
water deliveries for agricultural purposes.
City Creek Mutual Water Company
The District currently owns the City Creek Mutual Water Company with
one other entity. Staff is working to locate the new controlling party of
the shares not owned by the District.
Arroyo Verde Mutual Water Company
The District consolidated the mutual water company, however there are
final actions that need to take place to complete the process.
Tres Lagos Mutual Water Company
Orange County currently owns the Tres Lagos Mutual Water Company.
The District will take no further action until there is a need based on the
land use of the property.
System Optimization
The District has added technology to more accurately capture data
of water going to recharge. Additionally, staff has installed meters
for applicable North Fork agricultural deliveries and Bear Valley Mutual
shareholders as part of the contractual delivery obligations.
Short-term Obligations
Staff has developed a plan for the continued delivery of water to
agricultural properties connected to the North Fork Ditch.
Long-term infrastructure
Looking to the future, the District has begun evaluating the future plans
for the water supply and infrastructure. This includes
easement maintenance, infrastructure maintenance, and new
construction activities.
2. FINANCIAL STABILITY WITH FULL UNDERSTANDING OF
OPERATIONAL COMPLEXITIES
Rates
The District conducted a cost of service analysis for both water and wastewater conveyance
which will be considered at a Public Hearing on April 8. Based on the results of the analysis, the
Board will be considering 3-year water rates and a 1-year wastewater conveyance rate. Sewer
conveyance and treatment will be revisited next year once the SNRC nears completion.
Impact Fees
There are multiple development projects within the service area which would increase the number
of accounts serviced by the District. In order to ensure that new development proportionately
contributes to the previous and future investments of the infrastructure, the District conducted an
analysis to determine any changes that should be implemented. The Governing Board adopted
updated Development Fees on December 11, 2019.
Pension Obligations
The District implemented a level payment plan to buy-down the current unfunded liability.
The Governing Board approved this policy decision in November 2018 and made the first
payment in July 2019. This payment plan will result in approximately $4 million in estimated
interest savings.
Grants
The District successfully received an emergency preparedness planning grant to assist with an
engineering study. Additionally, the District executed the funding agreement for Urban Greening
Grant, which will be used for the landscaping at the SNRC.
Understand Debt Impacts and Goals
The Governing Board will be considering rate increases in April 2020. Staff has developed an
analysis of the current debt issuance and the potential for restructuring existing bonds. This
includes coordination between the various departments for the prioritization of capital projects.
Acknowledge Unknowns
There are elements of the external and internal environment that require either a proactive or
reactive response. Actions that required the consideration of staff included: water quality
regulations, the current economic climate, Southern California planned power outages, and the
need for investments in the District’s fleet.
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3. PROTECT ORGANIZATIONAL INVESTMENTS
Culture
The District has gone to great lengths to establish a high expectation of public service. The District
continued branding efforts in prepared documents, recognition, and special events. Overall the
expectation of this organization is that every undertaking is completed in a world class manner.
Staffing Analysis
The next three years hold significant change for East Valley Water District. Staff has developed
a plan to consider the staff that will be eligible for retirements and the needs moving forward.
Additionally, the SNRC will be operational within this period, and will result in the addition of
staff for operational, regulatory, and public outreach program expansions.
Succession Planning
The District looks at the future needs of the organization and the career development goals
of employees and continues to facilitate cross-training, high level professional training, and
retirement planning.
What Makes us Different?
During 2019, the District went to great lengths to implement innovative programs and pave the
way for others. This included working with the San Bernardino City Unified School District and the
San Bernardino Valley Community College Water Pathway Program. There is a genuine investment
in the community, including local school sponsorship. At the root of elements that make the District
unique is the high degree of accountability at all levels of the organization, from staff to elected
officials. This encourages everyone to strive to perform to the best of their ability.
Continued Growth and Development
Given the fast-paced environment that East Valley Water District fosters, it is important to
understand the direction that the organization is heading, and ensure that essential efforts are
integrated and coordinated. This effort has included the incorporation of the Five-Year Plan into the
annual budget process. This philosophy is rooted in embracing and promoting change. This can be
highlighted in the Focus Groups conducted following the Top Workplace Survey, to not only
encourage honest feedback but to implement staff driven changes.
6
4. MAXIMIZE THE DISTRICT’S POSITION
Facilitate Win-Win with New Development
The Engineering Department has gone through major changes resulting
from long-term employees retirement and new recruitments. The District
continues to utilize professional service for areas of specific focus
including the development guideline updates and development
agreements. These efforts facilitate active dialogue with developers,
where we have created an environment that is solution oriented rather
than bureaucratic.
Infrastructure
The District made significant progress as it relates to Infrastructure. The
Governing Board adopted both the Water and Wastewater Master Plan.
Staff is coordinating with development projects on opportunities to
partner, resulting in cost savings for ratepayers. The Sterling Natural
Resource Center construction is underway. With the addition of
co-generation in the initial phase of construction rather than at a later
date, the District received a sales tax exclusion for the project and will
benefit from energy savings over the lifetime of the project. Additional
infrastructure enhancements include the completion of water pipeline
by District staff, the installation of a more resilient fence at Plant 134,
and the installation of 2-way radios in all District vehicles.
5. HAVE OTHERS SEE THE DISTRICT AS A
PREMIER AGENCY
Community Heritage Education Foundation (CHEF)
CHEF reached major milestones this year. The organization adopted
official Bylaws, Mission Statement, and became a 501c3. An anonymous
donor provided $100,000 toward the design and construction of the
facility. Ruhnau, Clarke, Architects developed a preliminary design and
provided a construction estimate. This is facilitating further discussion
regarding next steps for the project advancement.
7
Regional Involvement
The District regularly has opportunities to engage with the region. Recent events have included
presentations and tours for the Inland Empire Economic Partnership, San Bernardino City Unified
School District, regional General Managers, ACWA, CSDA, ASBCSD, and the San Bernardino
County Sheriff’s Department. This high degree of engagement depends on the participation of the
District’s elected officials, General Manager/CEO, and staff.
Looking Forward
The District anticipates a high level of activity throughout the organization in 2020. The Five-Year
Work Plan is intended to consist of complex projects that will require multiple years for
successful implementation. Areas of focus being added to the plan include:
• Water Conservation
• Changing Regulations
• Cyber Security
• Technology/ Equipment
The specific projects underway within 2020 will be reflected in the District-wide Goals
scheduled for consideration by the Governing Board in March 2020.
6 8
Staffin Pla
The groundbreaking of the Sterling Natural Resource Center (SNRC),
along with updates to the District’s Succession Plan and Five-Year
Work Plan, created the need for the District to conduct a
comprehensive staffing plan.
While it is impossible to predict future staffing needs with complete
accuracy, creating a staffing plan will keep the District proactive
when it comes to identifying gaps and filling vacated positions. It
also allows staff to stay ahead of the curve when it comes to
preparing for recruitments, which ultimately result in new employees
coming onboard faster and quicker backfilling of positions vacated
due to promotion.
From a fiscal standpoint, creation of a comprehensive staffing plan
complements forecasting efforts needed during the development of
rates and the annual operating budget. A comprehensive staffing
plan helps identify actual workforce needs and provide a financial
roadmap as the District reaches its hiring milestones.
In order to create an accurate staffing plan, an analysis was
conducted which included the evaluation of existing staffing levels,
workforce capacity, roles and responsibilities, forecasted future
responsibilities, potential District growth, upcoming retirements/
turnover, and staffing for a business segment brand new to the
District (SNRC).
Over the past five years the Board and management staff have
placed a great emphasis on succession planning to prepare for the
District’s future workforce needs. When we initially analyzed
retirement eligibility, it was found that 28% of our workforce was
eligible to retire over the next five years. Four of those five years
have now passed with several retirements occurring, and, as is
common in all industries, our workforce continues to age (commonly
referred to as the Silver Tsunami). Statistics for 2020 show that the
District’s retirement eligibility has increased to 37% over the next five
years, which is an increase of nearly 10%.
To address this challenge management staff continues to focus on
professional development, leadership training, and cross-training to
prepare our next generation of leaders. In addition, management
staff have conducted strategic staffing meetings to clearly identify
the workforce needs over the next three to five years and have gone
away from filling vacant positions without evaluating first and
determining possible need for position/department restructuring.
9
In some cases, a vacated position may no longer be needed, and that frees up funding for an
alternative position. In other cases, the vacated position may be better repurposed and elevated to
a higher-level to meet increased needs of the department.
In addition to evaluating vacancies due to retirement, the management team forecasted potential
changes to existing positions which may result in promotion or reclassification due to increased
workload or responsibility. These reclassifications will most likely not increase the District’s autho-
rized headcount, however, they will have a slight impact on personnel costs.
SNRC STAFFING
Back in October of 2016, staff began developing a comprehensive staffing plan for the Sterling
Natural Resource Center (SNRC). This plan has remained a living document reviewed and revised
as the planning process continues to provide additional details relating to the operational needs.
The purpose behind the staffing plan is to make certain the SNRC has sufficient staff with the right
skills and experience to ensure a successful wastewater treatment operation as well as
appropriate staffing for the community engagement elements.
In order to conduct the analysis, staff identified a number of agencies to use as comparators for
data collection and points of contact for assisting with accurate staffing estimates for the SNRC.
Most of the data collection involved reviewing documents available on agency websites such as
job descriptions, salary schedules, and organization charts. Following this information gathering
process subsequent follow-up conversations with agency representatives, including wastewater
treatment plant superintendents, supervisors, operators, and human resources staff were held.
Since the initial staffing planning began, the District has been fortunate enough to hire on two
wastewater treatment experts as our Director of Engineering and Operations and Senior Engineer.
In addition to survey analysis, these two staff members have played a critical role in providing
staffing recommendations and anticipating the needs for contracted wastewater treatment plant
consultants.
Several brand-new classifications will be added to the District’s staffing structure in support of the
SNRC including Plant Manager, Plant Operator (levels I-III and Senior), Administrative Analyst,
Industrial Waste Inspector, and Plant Maintenance Technician. Further analysis will be conducted
as the project nears completion to determine if any additional classifications will be needed.
10
STAFFING SCHEDULE – AUTHORIZED HEADCOUNT
INCREASES/DECREASES
FY 2019/20
3rd Quarter - Due to consolidating two vacated positions in Engineering to one elevated position,
the District’s authorized headcount decreases from 67 to 66 Full Time Equivalents (FTE).
FY 2020/21
3rd Quarter retirement decreases headcount to 66, however, an IT Support position is
recommended in 4th quarter to assist with the implementation of SNRC technology once the
SNRC and Administrative Center open, final authorized headcount 67 FTEs.
FY 21/22
The bulk of hiring for new positions, promotions and reclassifications occur throughout all four
quarters of this fiscal year, as this is when the SNRC prepares for and comes online. A total of 10
additional FTEs are recommended to support the SNRC and Administrative Center’s operations
which would bring the authorized headcount to 77 FTEs.
Funding for each additional position will be requested during the District’s budget approval process
each respective year.
STAFFING OVERVIEW
Authorized Employee Count: 67
67
67
66 66
67
67
77
FY 2019/20
Starting
FY 2019/20
Ending
FY 2020/21
Ending
FY 2021/22
Ending
FY 2020/21
Starting
FY 2021/22
Starting
11
Enhance and preserve the quality of
life for our community through
innovative leadership and world
class public service.
Optimize Infrastructure Systems Mutual Water Company
Consolidations
North Fork
Program Development
Financial
Surface Water Treatment Plant/ Uses for Water
Bear Valley Mutual
City Creek
Arroyo Verde
Tres Lagos On Hold Pending Further Action from Property Owner
System Optimization
Short-term Obligations
Long-term Infrastructure
Financial Stability with Full
Understanding of Operational
Complexities
Rates Cost of Service Analysis
Impact Fees Adopted December 11, 2019
Pension Obligations Payment Schedule
Grants Pursue Funding for Identified Projects
Understand Debt Impacts and Cycles
Acknowledge Unknowns
Water Conservation Requirements
Changing Regulations
Planned Power Shut-offs
Protect Organizational Investments Culture
Branding Foster Commitment/ Foster Belief in Who We Are
Staffing Analysis
Succession Planning Caliber of Employees & their replacements
What Makes us Different
Continued Growth and Development
Maximize the District's Position
Facilitate Win-Win with New
Development
Engineering Staffing
Policies/ Practices
Updates
Consistency
Maintain a Nexus between the Master Plans
and Development Agreements
Infrastructure
Master Plan (15, 20 year plans)
Water Evaluated Storage Requirements Combined Modeling with SCADA
Avoid Short-sighted Decisions
Wastewater
District Properties
Energy Efficiencies
Repair/Rehab
Septic-to-Sewer
Storage Tanks
Plant 134
Technology/ Equipment
Pipeline Replacement
Have Flexibility
Water
Cost
SNRC
Security
Network
Facilities
Cyber Security
Actively Participate in Regional Projects Partnerships
San Manuel
Groundwater Council
HCP- Santa Ana River
HCP- Wash Plan
Capital Improvement Plan
Less Sequencing, More Flexibility
Ability to Take Advantage of Opportunities
Have Others See the District as a
Premier Agency
CHEF
Regional Involvement
Leadership, Partnership
Stewardship
Desired Results, Available/Needed Resources, Actions to be taken, Measures
District Vision 5, 10, 20 -Year ProjectsStrategic Plan Project Tasks
5YearwithDistrictVision_2-19-2020.mmap - 2/19/2020 - Mindjet
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