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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 03/11/2020REG ULA R BO A RD MEET IN G C losed Session Begins at 4:30 PM March 11, 2020 - 5:30 P M 31111 Greenspot Road, Highland, C A 92346 AG E N D A "In order to comply with legal requirements for posting of agenda, only those items filed with the District C lerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors". C A LL TO O RD ER RO LL C A LL O F BO A RD MEMBERS P U B L I C C O MME N T S Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the C hairman of the Board. Under the State of C alifornia Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. T he matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. AGE N D A - T his agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. 1.Approval of Agenda REC ESS IN TO C LO SED SESSIO N C L OSE D SE S SI ON 2.PUBLIC EMPLO Y EE PERFO RMA N C E EVA LUAT IO N (Government C ode Section 54957) Title: General Manager/C EO 3.C O N FEREN C E WIT H LA BO R N EG O T IATO RS [Government C ode Section 54957.6] District N egotiator: William Kelly General Manager/C EO: J ohn Mura 5:30 P M RE C ON VE N E ME E T I N G PLED G E O F A LLEG IA N C E RO LL C A LL O F BO A RD MEMBERS A N N O UN C EMEN T O F C LO S ED S ESS IO N A C T IO N S IT EMS P U B L I C C OMME N T S 4.AP P RO VAL O F C ON SE N T C AL E N D AR All matters listed under the C onsent C alendar are considered by the Board of Directors to be routine and will be enacted in one motion. T here will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the C onsent C alendar. a.J anuary 22, 2020 regular board meeting minutes b.February 12, 2020 regular board meeting minutes c.Approve Directors' fees and expenses for February 2020 I N F ORMAT I ON AL I T E MS 5.Sterling Natural Resource C enter Update D I SC U SSI O N AN D P OS SI B L E AC T I O N I T E MS 6.Consider 2010 and 2013 Revenue Bond Refinancing Opportunity 7.Consider Transfer Agreement for the East Trunk Sewer Line 8.Review and C onsider Approval of revised Board of D irectors Handbook and Policies 9.Review General Manager/C EO Achievement of Goals & Objectives and Determination of Performance Award 10.Consider possible Amendments to General Manager/C EO Employment Agreement 11.Consider Approval of General Manager/C EO's 2020/21 Goals and Objectives RE P O RT S 12.Board of Directors' Reports 13.General Manager/C EO Report 14.Legal C ounsel Report 15.Board of Directors' Comments AD J O U RN P LEAS E NO T E: Materials related to an item on this agenda s ub mitted to the Board after dis trib utio n of the agend a pac ket are available for p ublic ins p ectio n in the Dis tric t's o ffice lo cated at 31111 G reens pot R d., Highland, during no rmal b usines s hours . Also, s uc h d o cuments are available o n the Dis tric t's web s ite at www.eas tvalley.o rg sub ject to s taff's ab ility to post the d o cuments b efo re the meeting. P urs uant to G overnment C o d e S ec tion 54954.2(a), any reques t fo r a d is ab ility-related mo dific ation or ac commod ation, inc luding auxiliary aids or s ervic es , that is s ought in order to participate in the abo ve- agendized p ublic meeting s hould b e d irected to the Dis tric t C lerk at (909) 885-4900 at leas t 72 hours prior to said meeting. 1 Minutes 1/22/2020 etb EAST VALLEY WATER DISTRICT January 22, 2020 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Mr. Mays led the flag salute. PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT: None STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Justine Hendricksen, District Clerk; Eileen Bateman, Senior Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Smith declared the public participation section of the meeting open at 5:31 p.m. There being no written or verbal comments, the public participation section was closed at 5:32 pm. APPROVAL OF AGENDA M/S/C (Carrillo-Coats) that the January 22, 2020 agenda be approved as submitted. DISBURSEMENTS M/S/C (Goodrich-Coats) that the General Fund Disbursements #255184 through #255353 which were distributed during the period of November 1, 2019 through November 30, 2019, bank drafts, and ACH Payments in the amount of $4,712,579.90 and $562,480.80 for payroll and benefit contributions, totaling $5,275,060.78 be approved. APPROVE THE FINANCIAL STATEMENTS FOR NOVEMBER 2019 M/S/C (Goodrich-Coats) that the Board approve the financial statements for November 2019. 2 Minutes 1/22/2020 etb APPROVE INVESTMENT REPORT FOR QUARTER ENDED DECEMBER 31, 2019 M/S/C (Goodrich-Coats) that the Board accept and file the investment report for the quarter ended December 31, 2019 APPROVE THE FINANCIAL STATEMENTS FOR DECEMBER 2019 M/S/C (Goodrich-Coats) that the Board approve the financial statements for December 2019. DISBURSEMENTS M/S/C (Goodrich-Coats) that the General Fund Disbursements #255354 through #255502 which were distributed during the period of December 1, 2019 through December 31, 2019, bank drafts, and ACH Payments in the amount of $ 8,676,544.61 and $358,294.02 for payroll and benefit contributions, totaling $9,034,838.63 be approved. ADOPT 2020 IRS MILEAGE RATE M/S/C (Goodrich-Coats) that the Board adopt the standard mileage reimbursement rate established by the IRS for 2020. LEGISLATIVE UPDATE AND CONSIDER APPROVAL OF THE 2020 LEGISLATIVE PLATFORM The Districts’ lobbyists, Mrs. Pilar Oñate-Quintana, Mr. David Quintana and Mr. Cook provided information to the Board including but no t limited to the following: Primary elections will be held March 3, 2020, political dynamics, Safe and Affordable Drinking Water Funds that were established as an alternative to the water tax, pending legislation activities, State Budget Highlights and general political updates. Mr. Jarell Cook was introduced to the Board as the newest member of East Valley Water Districts lobby team from Quintana, Watts, and Hartmann. The Director of Strategic Services presented detailed information regarding the District’s legislative platform including but not limited to the following: roles and responsibilities of the Board of Directors, General Manager/CEO and staff as well as the guidelines for legislative advocate considerations. M/S/C (Coats-Carrillo) that the Board approve the Legislative platform as submitted. SCHEDULE PUBLIC HEARING TO CONSIDER ADOPTING WATER AND WASTEWATER RATE INCREASES The Chief Financial Officer gave a brief update of the District’s current rates, cost of service analysis, debt service and proposed rate adjustment s for water and wastewater. 3 Minutes 1/22/2020 etb Mr. Habib Isaac, IB Consulting provided a detailed presentation including bu t not limited to the following: the development of a 5-year financial plan, updated consumption analysis and financials, rate study components, financial planning, rate design, budget structure, cost of service analysis and proposed water and wastewater collection rates. M/S/C (Morales-Coats) that the Board schedule a public hearing to consider adopting water and wastewater rate increases on April 8, 2020. 2020 COMMITTEE AND REPRESENTATIVE ASSIGNMENTS Chairman Smith stated that he reviewed Representative and Committee assignments with Vice Chairman Goodrich and announced the new representative and Standing Committee assignments. BOARD OF DIRECTORS’ REPORTS Director Carrillo reported on the following: January 16 he attended the Community Heritage and Education Foundation Committee meeting where they reviewed the preliminary design building proposal and attended the Inland Empire Economic Partnership annual installation award dinner where Mr. Mura received the 2019 Chairman’s Award. He expressed his gratitude for the recognition Mr. Mura received on behalf of the District. Vice Chairman Goodrich reported on the following: January 16 he met with Chairman Smith and Mr. Mura for agenda review and attended the Inland Empire Economic Partnership annual dinner. Director Coats reported on the following: January 9 he attended the San Bernardino Valley Municipal Water District Advisory Commission on Water Policy where they discussed the conservation plan for the City of Rialto, BTAC Water Management Plan and Wash Plan update; January 10 he toured the Sterling Natural Resources Center site; January 14 he met with Mr. Mura to discuss District business and ongoing projects and also attended the Finance and Human Resources Committee meeting where they discussed revisions to the Board Member Handbook; January 16 he attended the Inland Empire Economic Partnership annual dinner; January 21 he attended the San Bernardino Valley Municipal Water District Board meeting. Director Morales reported on the following: January 10 he toured the Sterling Natural Resources Center site; January 14 attended the Finance and Human Resources Committee meeting; January 16 he attended Inland Empire Economic Partnership annual installation award dinner where Mr. Mura received the 2019 Chairman’s Award. He congratulated Mr. Mura for receiving the 2019 Chairman’s award at the Inland Empire Economic Partnership annual dinner. Chairman Smith reported on the following: January 9 he attended a meeting with Mr. Mura where they discussed the Sterling Natural Resources Center update; January 16 he met with Mr. Mura and Vice Chairman Goodrich for the agenda review and attended the Inland Empire Economic Partnership annual dinner. 4 Minutes 1/22/2020 etb Information only. GENERAL MANAGER/CEO REPORT The General Manager/CEO announced upcoming events and meetings: January 23 The Highland Area Chamber of Commerce is holding its annual Community Awards & Installation dinner at the Bear Springs Hotel Event Center; Saturday the district will have a booth that the Highland 5k YMCA Run with giveaways for participants and information on the District services; staff will be attending the San Bernardino County Regional Business Summit and State of the County on February 5; February 22 the District will host a Conservation Workshop to provide customer tips on staying within their water budget, information on rebate programs, and address questions regarding water legislation. The General Manager/CEO informed the Board that he will be on vacation beginning January 30 through February 11; that in his absence Jeff Noelte, Director of Engineering and Operations will be assuming all his duties and authorities. LEGAL COUNSEL REPORT There were no comments at this time. BOARD OF DIRECTORS’ COMMENTS There were no comments at this time. ADJOURN The meeting adjourned at 7:01 p.m. ___________________________ David E. Smith, Board President __________________________ John Mura, Secretary 1 Minutes 2/12/2020 sma Draft pending approval EAST VALLEY WATER DISTRICT February 12, 2020 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Director Carrillo led the flag salute. PRESENT: Directors: Carrillo, Goodrich, Morales, Smith ABSENT: Director Coats STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Justine Hendricksen, District Clerk; Shayla Antrim, Senior Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Smith declared the public participation section of the meeting open at 5:31 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Morales-Carrillo) that the February 12, 2020 agenda be approved as submitted. APPROVE THE NOVEMBER 13, 2019 REGULAR BOARD MEETING MINUTES M/S/C (Goodrich-Morales) that the Board approve the November 13, 2019 regular board meeting minutes as submitted. DIRECTORS’ FEES AND EXPENSES FOR JANUARY 2020 M/S/C (Goodrich-Morales) that the Board approve the Directors’ fees and expenses for January 2020 as submitted. 2 Minutes 2/12/2020 sma 2019 TOP INLAND EMPIRE WORKPLACES PROGRAM The Human Resources/Safety Risk Manager announced that East Valley Water District received second place in the Press-Enterprises’ Top Workplace in the Inland Empire small employer category. She provided a presentation detailing the criteria used by the Press-Enterprise in determining top workplaces; reviewed surveys taken by employees, average scores and how the District ranked compared to the local government benchmarks, employee comments, and areas for improvement. Information only. FISCAL YEAR 2019-20 MID-YEAR BUDGET REVISIONS The Chief Financial Officer gave a brief presentation of FY 2019-20 mid-year Budget revisions: he reviewed the operating budget, gave program summaries, presented an overview of the Capital Budget, discussed staffing changes, and reviewed accomplishments and District awards. He presented details on one minor increase to the Budget. He discussed proposed revisions to the Capital Budget: Ferguson Waterworks notified the District that AMI meters would increase in cost after June 2020, and the Chief Financial Officer stated that there would be significant cost savings to the District to purchase the remaining AMI meters before the price increases. He stated this will be funded by the District’s Replacement Reserves. M/S/C (Goodrich-Carrillo) that the Board approve amendments to the Fiscal Year 2019-20 Operating and Capital Budgets as submitted. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION BOARD OF DIRECTORS SUPPORT RESOLUTION 2020.01 The General Manager/CEO stated that there is a vacancy on the California Special Districts Association Board (CSDA); he provided a brief overview of CSDA and the structure of Board Members; he also reviewed Chairman Coats’ interest in his submittal of nomination paperwork to continue with the District’s efforts to increase regional partnerships and participation with other agencies. M/S/C (Morales-Carrillo) that the Board adopt Resolution 2020.01 to support placing in nomination Ronald L. Coats as a member of the California Special Districts Association Southern Network Seat B Board Election. BOARD OF DIRECTORS’ REPORTS Director Carrillo reported on the following: January 23 he attended the Highland Chamber of Commerce Annual Installation Dinner; February 5 he attended the San Bernardino City Council meeting. Vice Chairman Goodrich reported on the following: January 23 he attended the Highland Chamber of Commerce Annual Installation Dinner; January 24 he met with the General Manager/CEO to review the agenda; January 27 he attended the Association San 3 Minutes 2/12/2020 sma Bernardino County Special Districts monthly meeting; February 5 he attended the State of the County Regional Business Summit; and February 6 he met with the General Manager/CEO to review the agenda. Director Morales reported on the following: February 4 he attended the Association of California Water Agencies (ACWA) Region 9 meeting where he was selected as the alternate Chairman of the Board; February 5 he attended the State of the County Regional Business Summit; and February 6 he took a tour of Plant 39-1 that was under renovation. Chairman Smith reported on the following: February 5 he attended the State of the County Regional Business Summit; and February 6 he met with the General Manager/CEO to review the agenda. Information only. GENERAL MANAGER/CEO REPORT The General Manager/CEO expressed his appreciation to staff for taking care of business during his time off. He reported on the following: February 11 the District held a Community Advisory Commission meeting; and February 12 he attended the Inland Action meeting where the District was welcomed as a new member. He announced that the District has officially entered into an agreement with California Alternative Energy and Advanced Transportation Financing Authority (CAEATFA) for sales tax exclusions for the SNRC; this will result in a savings of between $3.5 - $4.5 million. The General Manager/CEO announced upcoming meetings: February 17 – District offices will be closed in observance of President’s Day February 22 @ 10AM – Conservation Workshop hosted by the District LEGAL COUNSEL REPORT There were no comments at this time. BOARD OF DIRECTORS’ COMMENTS The Board offered thoughts and prayers to Director Coats’ and his wife. Chairman Smith thanked the Chief Financial Officer for his presentation; and congratulated Director Morales for being selected as alternate Chair of the ACWA Region 9 Board. Information only. ADJOURN The meeting adjourned at 6:58 p.m. 4 Minutes 2/12/2020 sma ___________________________ David E. Smith, Board President __________________________ John Mura, Secretary R ec o mmend ed b y: John Mura G eneral Manager/C EO R espec tfully s ubmitted: Jus tine Hendric ks en District C lerk B OAR D AG E N D A S TAF F R E P O RT Agend a Item #4.c. Meeting Date: March 11, 2020 C ons ent Item To: G overning Board Memb ers From: G eneral Manager/C E O S ubject: Ap prove Directo rs' fees and exp enses for F ebruary 2020 R E COMME N D AT IO N: S taff rec o mmend s that the Board ap prove the G o verning Bo ard Members ' F ees and Expens es fo r F eb ruary 2020. B AC KG R O UN D / AN ALYS IS : T he Bo ard has ins truc ted s taff to list all d irec tor fees and expenses as a s ep arate agenda item to s ho w full fisc al transparenc y. O nly after Board review and ap p ro val will the c o mpens ation and exp ens es be p aid. AGE N C Y GOALS AN D OB J E C T IVE S: G oal and O b jec tives I I - Maintain a C o mmitment to S us tainab ility, Trans p arency, and Ac countability a) P rac tic e Transparent and Ac countable F isc al Management R E VIE W B Y O T HE R S : T his agend a item has been reviewed b y the Administration d ep artment. F IS CAL IMPAC T T he fis c al imp ac t as s o c iated with this agenda item is $7,069.06 whic h is inc luded in the c urrent fisc al b udget. ATTAC H M E NTS: Description Type Directo rs' Expe nse Reports Fe bruary 2020 Backup Material B O AR D AG E ND A S TAF F R E P ORT Agend a Item #5. Meeting Date: Marc h 11, 2020 To: G o verning Bo ard Memb ers F rom: G eneral Manager/C E O Subject: S terling Natural R es o urc e C enter Update R E C OMME N DAT IO N: T his agend a item is for informatio nal p urpos es only. B OAR D AG E N D A S TAF F R E P O RT Agenda Item #6. Meeting Date: March 11, 2020 Dis c ussion Item To: G overning Board Memb ers From: G eneral Manager/C E O S ubject: C o ns id er 2010 and 2013 R evenue Bo nd R efinancing O p p o rtunity R E COMME N D AT IO N: Authorize staff to b egin the pro ces s of refunding the Dis trict’s 2010 and 2013 R evenue Bo nds . B AC KG R O UN D / AN ALYS IS : O n O c tober 9, 2010, East Valley Water Dis tric t (EVW D) is s ued $33,545,000 in refund ing revenue b ond s in o rder to provid e $16 million fo r c ap ital impro vement projects , and to refinanc e all o f the Dis tric t’s then o utstanding debt. R efinanc ing the o ld debt reduc ed the Dis tric t’s future d ebt s ervice p ayments on that portio n o f the b o nds by $1.8 millio n. T he 2010 bo nds that were issued carry a no-call p ro vis io n fo r the first 10 years they are o uts tanding. T hat 10- year p eriod will end o n O c tober 1, 2020, allo wing the Dis trict to look at market c o nditions and c ons id er a bond refinanc ing, if b eneficial. S taff spoke with the Distric t’s financ ial advis o rs, F ieldman, R olapp & As s o c iates (F ield man R olapp ) and was info rmed that the exp iratio n o f the no -call provis io n on the 2010 bo nds comes at an opportune time for many reasons . F irst, high net wo rth individ uals in C alifo rnia were ad vers ely imp ac ted b y the rec ent tax reform ac t, due to the limit o n s tate taxes that c an be d ed ucted , s o fund s are pouring into the munic ip al bond market as investo rs look for tax exemp t income. F urther, inves tors are willing to pay s ignific ant p remiums to o b tain the 4% to 5% s tated interest rates o n munic ip al bonds, bringing the true interest c o s ts (T I C ) to is suers to belo w 2.5% – near his toric lo ws o ver the pas t 20 years . F inally, the numb er o f b o nd trans ac tions b y C alifo rnia utilities is d own, c reating hyper-demand for b o nd s from agencies like EVW D when they are offered for sale. F ieldman R olapp, has run s o me refinancing s c enario s for the 2010 bo nds , and b as ed o n their recent experienc es with s imilar bond trans actio ns , estimates that refinancing the 2010 bond s c o uld s ave the Dis tric t app ro ximately $260,000 annually for the next 20 years , o r a to tal o f $5.4 millio n. F ieldman R o lap p als o modeled refinanc ing of the 2013 R evenue bonds is s ued to financ e the headquarters c o nstruc tio n. T here are s till three years left on the no -call p rovis io n for thes e bonds, so a refinancing at this p o int wo uld b e an ad vanc ed refund ing. As a cons equenc e, under a new federal law pass ed in 2017, the Distric t’s o nly o ptio n wo uld b e to is s ue taxable munic ip al b o nds rather than tax-exempt b o nds , which res ults in higher yield s than tax-exempt debt. S till, the mo d eling s hows that the Dis trict c ould s ave ap p ro ximately $80,000 annually by refinanc ing the 2013 bonds fo r total s avings of $1.9 millio n over 23 years. R ec o mmend ed b y: John Mura G eneral Manager/C EO R espec tfully s ubmitted: Brian Tomp kins C hief F inancial O fficer refinanc ing the 2013 bonds fo r total s avings of $1.9 millio n over 23 years. O ne potential p itfall in go ing to the c red it markets to refund bonds is that the pro ces s will invo lve a rating agency review, and there is the remote po s s ib ility that the District’s c redit rating of AA- could be d o wngrad ed . No rmally this is no t a c onc ern, b ut with the Dis tric t c urrently in the middle of such a large undertaking as the S NR C , investo rs will likely b e looking fo r assurances ab o ut revenue pro jectio ns that we canno t yet provid e, fo r example, a c ompleted cost of s ervice analysis fo r wastewater treatment, with adopted rates , and completed agreements with Ed is on fo r s ale bac k to the grid of exces s energy p ro d uced by the diges ters . T hes e items should b e c o mp leted by June of 2021. S taff requests authorization from the Bo ard to p ro ceed with refund ing o f the Distric t’s 2010 and 2013 R evenue Bo nds with the potential o f s aving $340,000 annually on interes t exp ens e. AGE N C Y GOALS AN D OB J E C T IVE S: G oal and O b jec tives I I - Maintain a C o mmitment to S us tainab ility, Trans p arency, and Ac countability a) P rac tic e Transparent and Ac countable F isc al Management R E VIE W B Y O T HE R S : T his agend a item has been reviewed b y the Administration and F inanc e d ep artments . F IS CAL IMPAC T R efinanc ing the District’s 2010 and 2013 R evenue Bond s c o uld s ave the Dis tric t appro ximately $340,000 annually o ver the next 20 years. Is s uanc e costs s uc h as financ ial ad vis or, bond couns el, and rating agenc y fees will b e ap p ro ximately $145,000, to be paid out o f bo nd p roc eed s . ATTAC H M E NTS: Description Type P resentation P resentation EAST VALLEY WATER DISTRICT BOARD MEETING REFINANCING OPTIONS Series 2010 Bonds Series 2013A Bonds March 11, 2020 BACKGROUND 2 Historically Low Interest Rate Environment Provides The District With The Opportunity To Generate Savings Through The Refinancing Of Its Existing Debt EVWD Has The Following Debt Outstanding: –Series 2010 Bonds –Series 2013A Bonds –DWR Loan Plant 134 MARKET CONDITIONS As of February 21, 2020 3 MMD RATES ARE STILL LOW 4Source: Thomson Municipal Market Monitor HISTORIC TE MMD YIELDS 5Source: Thomson Municipal Market Monitor 1.00 1.50 2.00 2.50 3.00 3.50 4.00 Historic Change in 'AAA' MMD Yields (January 3, 2017 through February 21, 2020) 'AAA' MMD 10-Year Yields 'AAA' MMD 30-Year Yields HISTORIC US TREASURY YIELDS 6 1.00 1.50 2.00 2.50 3.00 3.50 4.00 (%) Historic Change in UST Yields (January 3, 2017 through February 21, 2020) 10-Year UST 30-Year UST Source: U.S. Department of the Treasury NET INFLOWS 7 Rates are Still Low Source: Investment Company Institute (Fund & Market Statistics) Note: Far right column is for the month of October 2019 SERIES 2010 BOND REFUNDING 8 SERIES 2010 BOND OVERVIEW 9 Series 2010 Refunding Revenue Bonds –Callable on any date on or after October 1, 2020 •Certificates Can Be Refunded With Tax-exempt Debt Within 90 Days Of October 1, 2020 –Final maturity of 10/1/2040 and approximately $21.6 million currently outstanding $0.00 $0.50 $1.00 $1.50 $2.00 $2.50 $3.00 Mi l l i o n s Fiscal Year Series 2010 Bond Debt Service Profile 2010 Debt Payments allocated to Water 2010 Debt Payments allocated to Sewer 2010 REFUNDING SAVINGS* Current Refunding Of Series 2010 With Tax-exempt Debt May Generate ~ $266,000 Level Annual Savings –Approximately $4.9 million total savings on a net present value basis (~22.6% of refunded bonds) –Exceeds net present value savings of the acceptable industry practice of 3.00% Assumes No Funding Of A Debt Service Reserve Fund Financing Statistics: –Average coupon of refunded bonds: 4.68% –Estimated True Interest Cost of 2020 Bonds: 2.16% 10*Note: Preliminary, subject to change. Based on market conditions as of February 24, 2020 assuming “AA-” rating. Year Ended Prior Debt Service Refunding Debt Service Savings Present Value to 07/01/2020 06/30/2021 2,576,863 2,309,813 267,050 265,883 06/30/2022 1,903,263 1,638,625 264,638 260,031 06/30/2023 1,906,163 1,639,750 266,413 258,351 06/30/2024 1,907,263 1,643,500 263,763 252,428 06/30/2025 1,893,875 1,625,250 268,625 253,737 06/30/2026 1,398,888 1,132,625 266,263 248,223 06/30/2027 1,400,288 1,135,625 264,663 243,510 06/30/2028 1,400,488 1,132,250 268,238 243,583 06/30/2029 1,399,488 1,132,500 266,988 239,282 06/30/2030 1,397,288 1,131,250 266,038 235,317 06/30/2031 1,398,788 1,133,375 265,413 231,698 06/30/2032 1,392,881 1,128,875 264,006 227,464 06/30/2033 1,394,419 1,127,750 266,669 226,765 06/30/2034 1,394,256 1,129,750 264,506 221,991 06/30/2035 1,388,625 1,124,875 263,750 218,490 06/30/2036 1,387,125 1,123,125 264,000 215,867 06/30/2037 1,383,125 1,114,500 268,625 216,810 06/30/2038 1,386,375 1,118,750 267,625 213,210 06/30/2039 1,381,750 1,115,625 266,125 209,274 06/30/2040 1,379,250 1,115,125 264,125 205,019 06/30/2041 1,378,625 1,112,125 266,500 204,192 Total 32,449,081 26,971,288 5,477,794 4,649,015 Net Present Value Savings ($)$4,895,043 Net Present Value Savings (%)22.63% RECOMMENDATION 11 Authorize Staff And Financial/Legal Team To Proceed With A Tax-exempt Refunding Of The Outstanding Series 2010A Cops In The Public Market –Prepare necessary legal and disclosure documents for Board consideration SERIES 2013A BOND REFUNDING 12 SERIES 2013A BOND OVERVIEW Series 2013A Revenue Bonds –Callable on any date on or after April 1, 2023 •Bonds can be refunded with tax-exempt debt within 90 days of April 1, 2023 •Taxable debt must be used to refund the Bonds prior to January 2023 –Final maturity of 10/1/2043 and approximately $12 million currently outstanding 13 $0.00 $0.50 $1.00 $1.50 $2.00 $2.50 $3.00 Mi l l i o n s Fiscal Year Series 2013A Bond Debt Service Profile 2013A Debt Payments allocated to Water 2013A Debt Payments allocated to Sewer 2013A REFUNDING SAVINGS* Current Refunding Of Series 2013A With Taxable Debt May Generate ~$102,000 Level Annual Savings –Approximately $1.7 million total savings on a net present value basis (~14.5% of refunded bonds) Assumes No Funding Of A Debt Service Reserve Fund Financing Statistics: –Average coupon of refunded bonds: 4.88% –Estimated True Interest Cost of 2020 Bonds: 3.02% 14*Note: Preliminary, subject to change. Based on market conditions as of February 24, 2020 assuming “AA-” rating. Date Prior Debt Service Refunding Debt Service Savings Present Value to 07/01/2020 06/30/2021 585,125 482,692 102,433 100,120 06/30/2022 687,500 584,090 103,410 98,113 06/30/2023 687,125 585,515 101,610 93,542 06/30/2024 686,500 581,834 104,666 93,562 06/30/2025 685,625 583,060 102,565 88,960 06/30/2026 782,000 678,148 103,852 87,463 06/30/2027 785,375 681,951 103,424 84,556 06/30/2028 783,125 680,293 102,832 81,613 06/30/2029 780,375 678,242 102,133 78,688 06/30/2030 782,000 680,820 101,180 75,674 06/30/2031 779,425 677,972 101,453 73,655 06/30/2032 787,625 684,536 103,089 72,662 06/30/2033 785,225 680,498 104,727 71,665 06/30/2034 782,425 680,897 101,528 67,412 06/30/2035 794,808 690,621 104,187 67,179 06/30/2036 793,198 689,750 103,447 64,753 06/30/2037 800,588 697,368 103,220 62,719 06/30/2038 796,978 693,552 103,426 61,009 06/30/2039 797,493 694,344 103,149 59,069 06/30/2040 799,250 694,664 104,586 58,161 06/30/2041 801,125 699,435 101,690 54,897 06/30/2042 2,181,375 2,081,119 100,256 52,652 06/30/2043 2,183,125 2,079,074 104,051 53,186 06/30/2044 2,413,875 2,311,286 102,589 51,053 Total 22,741,263 20,271,762 2,469,501 1,752,364 Net Present Value Savings ($)$1,753,841 Net Present Value Savings (%)14.51% SENSITIVITY ANALYSIS Assuming The District Waits To Pursue A Tax-exempt Refunding Of Series 2013A Bonds In April Of 2023, The Current Refunding Could Generate Approximately $2.7 Million Net Present Value Savings Assuming No Change In Today’s Interest Rates –If tax-exempt interest rates were to increase by approximately 0.99 basis points (0.99%), net present value savings would be at the levels seen for a taxable refunding in today's market 15 $1.75 23.22% 18.84% 16.74%14.77%12.70% 10.75% 7.01% 2.67%2.99%3.15%3.31%3.48%3.64%3.98% 0.00% 5.00% 10.00% 15.00% 20.00% 25.00% $0.0 $0.5 $1.0 $1.5 $2.0 $2.5 $3.0 0.00%0.50%0.75%0.99%1.25%1.50%2.00%Pe r c e n t S a v i n g s o f R e f u n d e d B o n d s Ne t P r e s e n t V a l u e S a v i n g s Mi l l i o n s Yield Adjustment 2013A Bonds Sensitivity Analysis Net Present Value Savings Taxable Refunding Savings Percent savings of refunded Bonds True Interest Cost AGGREGATE DEBT PROFILE * 16 *Note: Preliminary, subject to change. $0 $1 $2 $3 $4 $5 $6 $7 $8 $9 $10 Mi l l i o n s Aggregate Debt Service Profile DWR Loan Plant 134 (Water)Refunding of 2010 Bonds Refunding of 2013A Bonds Estimated SWRCB SRF Loan Total Prior Debt Service Total Prior Debt Service with 2010 Refunding Savings RECOMMENDATION 17 Authorize Staff and Financial/Legal Team To Proceed With A Taxable Refunding Of The Outstanding Series 2013 Bonds In The Public Market –Prepare necessary legal and disclosure documents for Board consideration DISCLAIMER These materials include an assessment of current market conditions,and include assumptions about interest rates,execution costs,and other matters related to municipal securities issuance or municipal financial products.These assumptions may change at any time subsequent to the date these materials were provided.The refinancing and refunding scenarios presented herein are not intended to be inclusive of every feasible or suitable refinancing alternative. Fieldman,Rolapp &Associates,Inc.is an SEC-registered Municipal Advisor, undertaking a fiduciary duty in providing financial advice to public agencies. Compensation contingent on the completion of a financing or project is customary for municipal financial advisors.To the extent that our compensation for a transaction is contingent on successful completion of the transaction,a potential conflict of interest exists as we would have a potential incentive to recommend the completion of a transaction that might not be optimal for the public agency.However,Fieldman,Rolapp &Associates,Inc. undertakes a fiduciary duty in advising public agencies regardless. 18 B OAR D AG E N D A S TAF F R E P O RT Agenda Item #7. Meeting Date: March 11, 2020 Dis c ussion Item To: G overning Board Memb ers From: G eneral Manager/C E O S ubject: C o ns id er Trans fer Agreement fo r the East Trunk S ewer Line R E COMME N D AT IO N: S taff recommends the Board autho rize the G eneral Manager/C EO to execute the Trans fer Agreement - Eas t Trunk S ewer Line with the S an Bernard ino Munic ip al Water Department. B AC KG R O UN D / AN ALYS IS : East Valley Water District (Dis trict), S an Bernard ino Valley Munic ipal Water District, S an Bernard ino Munic ip al Water Department (Water Department), and the C ity o f S an Bernard ino entered into a settlement agreement regard ing the S terling Natural R es ource C enter in 2017. T his agreement fac ilitated a renewed collaboration b etween the agenc ies , and outlined a s eries o f actio ns to take p lace includ ing the Extraterrito rial Was tewater Treatment Exc hange Agreement (F low S wap). Bo th the Distric t and Water Department will realize efficienc ies and c o s t s avings by no t having to c onstruc t infras truc ture to divert flows onc e the S terling Natural R es o urc e C enter bec ame operational. As p art of the F low S wap Agreement, certain portions o f the Eas t Trunk S ewer Line will trans fer fro m the Water Department to the Distric t. T he Eas t Trunk Line c urrently c o nveys was tewater c o llec ted thro ugho ut the District’s s ervic e area to the Water Department’s treatment facility. O nce the S NR C is operational, wastewater will flo w to the s tate-o f-the-art fac ility fo r treatment res ulting in recyc led water. T he Dis tric t will be ac c ep ting the d edic ation of appro ximately 32,000 linear feet of the Eas t Trunk S ewer Line and any easements relating to that pipeline. T his ac c ep tanc e is o n an “As-Is with All F aults” basis. Bo th o rganizations c o ntinue to maintain high degrees o f communic ation to foster an exemp lary p artnership b etween neighbo ring agencies . AGE N C Y GOALS AN D OB J E C T IVE S: G oal and O b jec tives I I I - Deliver P ub lic S ervice with P urpose W hile Embrac ing C o ntinuous G rowth b) S trive to P rovid e World C lass C us tomer R elations R E VIE W B Y O T HE R S : R ec o mmend ed b y: John Mura G eneral Manager/C EO R espec tfully s ubmitted: Kelly Malloy Direc tor of S trategic S ervices R E VIE W B Y O T HE R S : T his agend a item has been reviewed b y Dis trict legal couns el. F IS CAL IMPAC T T here is no fis cal imp ac t as s oc iated with this agend a item. ATTAC H M E NTS: Description Type Transfer Agreement- East Trunk Sewer Line Cover M emo TRANSFER AGREEMENT – EAST TRUNK SEWER LINE This Transfer Agreement (“Agreement”) is entered into and effective this ___ day of _____________, 2020, by and among the City of San Bernardino through the San Bernardino Municipal Water Department (“City”) and East Valley Water District (“East Valley”). The City and East Valley are sometimes referred to herein as a “Party” and are collectively referred to herein as the “Parties.” WHEREAS, East Valley has undertaken the design and construction of a domestic wastewater treatment plant known as the Sterling Natural Resource Center (“SNRC”); and WHEREAS, City had previously opposed the SNRC project by filing litigation and lodging objections with regulatory agencies; and WHEREAS, on or about November 21, 2017, as a result of negotiations, the Parties entered into a global settlement agreement (“Settlement Agreement”) which resolves all disputes between the Parties concerning the SNRC and City’s comparable project the Clean Water Factory, which together comprise regional wastewater facilities, and calls for the dismissal of all litigation between the Parties; and WHEREAS, on or about August 1, 2018, an Extraterritorial Wastewater Treatment Exchange Agreement (Flow Swap Agreement) between the City and East Valley was executed, allowing an exchange of wastewater flows between the Parties to realize efficiencies and cost savings by not having to construct infrastructure to divert flows for SNRC; WHEREAS, the Settlement Agreement contemplates the conveyance of a portion of the East Trunk Sewer Line along with related appurtenances from City to East Valley to allow East Valley to collect and transport wastewater flows to the SNRC project and support the Flow Swap Agreement; and WHEREAS, the estimated length of East Trunk Sewer Line to be conveyed by the City was originally approximately 20,800 linear feet; WHEREAS, following the Settlement Agreement and as part of crafting and executing the Flow Swap Agreement, additional research between the Parties resulted in a revised length of approximately 32,000 linear feet of East Trunk Sewer Line to be conveyed by the City; WHEREAS, pursuant to the Settlement Agreement and the Flow Swap Agreement, and as part of the consideration thereof, the Parties have agreed to enter into this Agreement. NOW THEREFORE, The Parties hereto agree as follows: 1. DEFINITIONS. a. “East Trunk Sewer Line” shall mean the approximately 32,000 linear foot portion of the sewer system located in the City of San Bernardino but within the service area of East Valley. The location of such sewer system is further identified in Exhibit A, which is attached hereto and incorporated herein by reference. 2. TRANSFER OF SEWER LINES. Subject to the terms, covenants and conditions set forth in this Agreement, the City hereby agrees to convey to East Valley, and East Valley agrees to accept from the City, via a quit claim deed executed concurrently with this Agreement, its interest to the East Trunk Sewer Line. The City shall convey the East Trunk Sewer Line to East Valley on an “As-Is with All Faults” basis. Such conveyance shall occur within thirty (30) days of the execution of this Agreement. 3. ASSIGNMENT OF EASEMENTS. City shall convey or assign any and all easements, licenses, or other real property interests that City owns and/or utilizes in conjunction with the ownership, operation, maintenance and repair of the East Trunk Sewer Line that the City is aware of or has record of. East Valley agrees to accept such easements, licenses and other real property interests subject to the any real property interests of third parties. Such conveyance shall occur within thirty (30) days of the execution of this Agreement. Upon discovery of any such documentation that the City is not aware of, conveyance shall occur within thirty (30) days of said discovery. 4. WAIVER OF FEES. East Valley and City agree to the waiver of any local government fees or costs in relation to each other regarding to the performance of this Agreement including but not limited to, connection fees, impact fees, or recording fees. 5. LIABILITIES AND RESPONSIBILITIES OF THE PARTIES. No Party hereto, together with its respective officers or employees, shall assume any liability for the acts, omissions or negligence of the other Party, its officers or employees in regard to the performance of this Agreement. 6. AS-IS CONVEYANCE. East Valley specifically acknowledges and agrees that the City is conveying and East Valley is accepting the property on an “As-Is with All Faults” basis subject to all applicable laws, rules and ordinances, including without limitation, any zoning ordinances, or other regulations governing the use, occupancy or possession of the East Trunk Sewer Line. 7. WARRANTY. The acquisition of this East Trunk Sewer Line shall be on an “As-Is with All Faults” basis. East Valley assumes all risks of ownership in the East Trunk Sewer Line. 8. RESPONSIBILITIES AFTER TRANSFER. Upon conveyance of the East Trunk Sewer Line, East Valley shall be responsible for all operation and maintenance costs associated with the East Trunk Sewer Line conveyed to East Valley. 9. TIME IS OF THE ESSENCE. Time is of the essence with respect to the performance of the Parties’ respective obligations contained herein. 10. NOTICES. Unless otherwise provided in this Agreement, any and all notices required or permitted under this Agreement or the Promissory Note shall be in writing and given by mail, facsimile, or in person to the Parties at the address set forth below: City: City of San Bernardino Municipal Water Department Attn: Miguel Guerrero 397 Chandler Place San Bernardino, CA 92408 East Valley: East Valley Water District Attn: John Mura 31111 Greenspot Rd. Highland, CA 92346 11. MODIFICATION. This Agreement may only be modified or terminated in writing by the mutual agreement of the Parties. 12. INDEMNIFICATION. Each Party hereto agrees to protect, indemnify, defend and hold harmless the other Party and its directors, officers, employees, agents, successors and assigns from and against any and all actual or potential claims, liabilities, damages, losses, fines, penalties, judgments, awards, costs and expenses (including without limitation reasonable attorneys’ fees and costs and all foreseeable, unforeseeable and consequential damages) asserted against, resulting to, imposed upon or incurred by said other Party by reason of the first Party’s breach of any provision of this Agreement. This indemnification shall survive the termination of this Agreement. 13. DEFAULT AND REMEDIES. In the event that either Party fails to perform such Party’s obligations hereunder (except as excused by the other Party’s default), the Party claiming default will make written demand for performance. If either Party fails to comply with such written demand within ten (10) days after receipt thereof, the Party claiming default will have the option to waive such default, to seek specific performance or to terminate this Agreement. On any termination provided for in this Section, the Parties will be discharged from any further obligations and liabilities under this Agreement, except as otherwise expressly provided in this Agreement. 14. ATTORNEY’S FEES. In the event of default by any part to this Agreement, the prevailing Party in any action to enforce to terms of this Agreement shall be entitled to recover, from the defaulting Party, all costs and expenses, including reasonable attorney’s fees, whether suit be instituted or not, and at the trial court and appellate court level, those reasonable costs and fees incurred by the prevailing Party enforcing its rights hereunder. 15. SUCCESSORS AND ASSIGNS. This Agreement shall be binding upon, and inure to the benefit of, the Parties hereto and their respective successors, heirs, legal representatives, administrators and assigns. No Party shall assign any rights or obligations under this Agreement without the prior written consent of the other Party. 16. NO MERGER. The obligations contained herein shall not merge with the transfer of the title of the East Trunk Sewer Line. 17. COUNTERPARTS. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. 18. GOVERNING LAW. This Agreement and the rights of the Parties under it will be governed by and construed in all respects in accordance with the laws of the State of California. Venue shall be San Bernardino County, California. [SIGNATURES ON THE NEXT PAGE] SIGNATURE PAGE TO TRANSFER AGREEMENT BY AND AMONG THE CITY OF SAN BERNARDINO MUNICIPAL WATER DEPARTMENT AND EAST VALLEY WATER DISTRICT IN WITNESS WHEREOF, the Parties hereto have executed this Transfer Agreement on the date as indicated beside each Party’s signature. CITY OF SAN BERNARDINO MUNICIPAL WATER DEPARTMENT By: ________________________________ Dated: ____________ Miguel Guerrero, General Manager City of San Bernardino Municipal Water Department EAST VALLEY WATER DISTRICT By: ________________________________ Dated: ____________ John Mura, General Manager East Valley Water District EXHIBIT A EAST TRUNK SEWER LINE MAPS AND DESCRIPTIONS !(!( !(!( !( !( !(!( !( !(!( !( !( !( !(!(!(!(!( !(!(!( !(!( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !(!(!( !(!(!(!(!( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !(!( !( !( !(!( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !(!(!(!(!( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !(!(!(!(!( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !(!(!(!(!( !( !( !(!( !( !(!( !( !( !( !( !( !( !( !( !( !(!(!(!(!(!(!(!( !( !( !( !( !( !( !( !(!(!( !( !( !( !(!(!( !( !( !(!(!( !(!(!( !( !( !( !( !(!(!(!( !( !( !( !( !(!(!(!( !( !(!( !( !( !( !( !(!( !( !(!(!( !( !( !( !( !(!( !( !(!(!( !( !( !( !( !( !(!(!( !( 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!(!( !(!( !( !( !(!( !( !(!(!( !( !( !(!( !(!( !(!( !( !( !(!( !( !( !( !(!( !( !( !( !( !(!(!(!( !(!( !( !( !(!( !( !( !( !(!(!(!(!( !(!( !( !( !( !(!( !( !( !( !(!( !( !( !( !( !( !( !(!(!(!(!(!(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !(!( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!(!( !( !( !( !( !( !(!( !( !(!( !( !(!( !( !( !(!(!( !( !( !(!( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !(!( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !(!( !( !( !( !( !( !( !(!( !( !( !(!( !(!(!( !( !( !( !( !( !( !(!(!( !( !( !( !( !( !( !(!( !( !( !(!(!( !(!(!( !( !(!( !( !(!( !( !( !( !(!( !(!( !( !( !( !( !( !( !( !( !( !( !(!(!( !( !(!( !( !( !( !( !( !( !(!( !( !( !( !(!( !( !( !( !(!( !( !(!( !( !( !( !(!( !( !( !(!(!( !( !( !( !( !( !( !(!(!(!(!(!( !( !( !( !(!( !( !( !( !(!( !( !( !( !( !(!( !(!( !( !( !( !(!(!(!(!( !( !(!( !( !(!( !( !(!(!( !( !( !( !(!(!( !( !(!( !( !(!( !( !( !( !( !( !( !(!(!( !( !(!(!(!(!( !( !( !( !( !( !(!( !( !(!(!(!(!( !(!(!( !(!(!( !( !(!( !( !(!(!( !( !(!(!( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !(!( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !(!(!(!(!( !(!( !( !( !(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !(!( !(!( !( !( !( !( !( !(!( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!(!( !( !( !( !(!( !( !(!(!( !( !( !( !( !(!(!( !( !( !( !( !(!( !( !( !(!(!(!(!( !( !(!( !( !(!( !( !(!(!( !( !(!( !( !(!( !(!( !(!( !( !( !(!( !( !( !( !( !( !( !(!(!(!( !(!( !( !( !( !(!( !( !( !( !(!( !( !(!( !( !( !( !( !(!( !( !(!(!( !(!( !(!( !( !(!(!(!(!( !( !(!(!(!( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !(!(!(!(!(!(!(!( !( !( !(!( !( !( !( !( !( !( !( !( !(!( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!(!(!(!( !( !( !( !(!(!(!(!(!( !( !(!( !(!( !( !( !( !( !( !( !( !( !( !(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!( ETSM-01 ETSM-02 ETSM-03 ETSM-04 ETSM-05 ETSM-06 ETSM-07 ETSM-08ETSM-09 : East Trunk Sewer Main - Index 0 2,600 5,200 Feet 35th St 6th St Wa t e r m a n A v e Pe d l e y R d 9th St Baseline St Pacific St De l R o s a A v e Lynwood DrHa r r i s o n S t Dw i g h t W a y K: \ P r o j e c t s \ M a p s \ E a s t T r u n k S e w e r M a i n s \ S B - E a s t V a l l e y _ R e a c h _ I n d e x !(EVWD Manhole !(S.B. ManholeEVWD TrunkSBMWD Trunk SBMWD Gravity Main Inverted Siphon EVWD Sewer MainsCenterlinesParcels Reach No. 1 of the East Trunk Sewer Main on 6th Street between Manhole #0670079 and Manhole #0680027: Manhole #0670079, located at the intersection of 6th St and Waterman Ave, approximately 27 feet east of the drive way on the west side curb line, is the downstream tie‐in point of the East Trunk Sewer Mains. SBMWD sewer flows entering Manhole #0670079 from the north. EVWD sewer flows entering Manhole #0670079 from the east. The combined flows exit to the south. From Manhole #0670079; travel east on 6th St towards Pedley Rd; encompassing Manhole #0670107, #0670106, #0670105, #0670104, #0670103, #0670102, #0670100, #0670101, #0670120, #0680035, #0680034, and #0680033; then continue easterly to the intersection of 6th St and Pedley Rd and ending at Manhole #0680027, located approximately 8 feet north of the 6th St north side curb line at the intersection of 6th St and Pedley Rd. Reach No. 1 contains approximately 3,760 feet of Vitrified Clay Pipe ranging in size from 27‐inch and 33‐inch, one inverted siphon, and fourteen manholes. Manhole #0670079 is owned by SBMWD. Because an EVWD sewer line ties into this manhole, using Pipe ID #06701070670079, SBMWD shall also be responsible for the EVWD sewer line connection to the manhole and any maintenance, repair, or replacement of the EVWD sewer line for a distance up to five feet from the manhole wall. Please refer to map ETSM‐01. !(!(!( !( !( !( !( !( !(!(!(!( !(!( !(!(!(!(!(!(!(!(!( !( !( !( !( !(!( !(!(!(!(!(!(!(!(!(!(!( !(!(!( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !(!(!(!(!(!(!(!(!(!(!(!(!( ETSM-01 LITTLE 3RD ST COURT ST 4TH ST MONTEREY AVE PA L M L N 5TH STWA T E R M A N A V E TEMPLEST 9TH ST PI N E S T 7TH ST KINGMANST 3RD ST PE D L E Y R D BRYANTST LE N A R D BO B B E T T DR VA L E N C I A S T PR E S T O N S T 0680035 0680027067012006701020670103067010406701050670079 24'-33'' VCP 38'-27'' VCP47'-3 3 ' ' VCP 130'-33'' UNK274'-33'' VCP 291'-27'' VCP 293'-27'' VCP 373'-27'' VCP 408'-33'' VCP 462'-27'' VCP473'-33'' VCP473'-33'' VCP 474'-33'' VCP : East Trunk Sewer Main Reach 01 0670107 0680034 0 490 980 Feet 06701016TH ST K: \ P r o j e c t s \ M a p s \ E a s t T r u n k S e w e r M a i n s \ S B - E a s t V a l l e y _ R e a c h 0 1 PE D L E Y R D !( 6TH ST WA T E R M A N A V E 5' !(!(!(!(6TH ST 0670103 130'-33'' UNK 408'-33'' VCP 474'-33'' VCP 6th Street Siphon downstream tie-in point *SBMWD will take ownership of EVWD's sewer pipe for up to 5' in distance from the SBMWD manhole wall. !(EVWD Manhole !(S.B. ManholeEVWD TrunkSBMWD Trunk SBMWD Gravity Main Inverted Siphon EVWD Sewer MainsCenterlinesParcels 06701000670106 0680033 SB M W D S e w e r P i p e EVWD Sewer Pipe Pipe ID=06701070670079 Reach No. 2 of the East Trunk Sewer Main on Pedley Road and 9th Street between Manhole #0680027 and Manhole #0680032: Starting at Manhole #0680027, travel northerly on Pedley Rd to 9th St, encompassing Manhole #0680026, #0680025, #0680028, #0680029, and #0680037. Turn east onto 9th St and continue to the intersection of 9th St and Tippecanoe Ave, encompassing Manhole #0680038, #0680039, #0680014, #0680031, and #0680030. Manhole #0680032 is located in the north side crosswalk approximately 19 feet west of the NE corner of 9th St and Tippecanoe Ave. Reach No. 2 contains approximately 3,705 feet of Vitrified Clay Pipe ranging in size from 27‐inch and 30‐inch and twelve manholes. Please refer to map ETSM‐02. !( !( !( !( !( !( !(!( !(!(!(!( POB ETSM-02 55'-27" VCP TI P P E C A N O E A V E 7TH ST VINE ST UNION ST 9TH ST 6TH ST PE D L E Y R D 0680027 0680028 0680026 0680025 0680037 0680029 06800320680030 0680039 0680031 0680014 0680038 77 ' - 2 7 ' ' V C P 85'-27'' VCP 214'-27'' VCP 220'-27'' VCP 27 8 ' - 3 0 ' ' V C P 37 3 ' - 3 0 ' ' V C P 40 6 ' - 3 0 ' ' V C P 43 2 ' - 2 7 ' ' V C P 47 5 ' - 3 0 ' ' V C P 517'-27'' VCP 573'-27'' VCP : K: \ P r o j e c t s \ M a p s \ E a s t T r u n k S e w e r M a i n s \ S B - E a s t V a l l e y _ R e a c h 0 2 East Trunk Sewer Main Reach 02 0 250 500 Feet !(EVWD Manhole !(S.B. ManholeEVWD TrunkSBMWD Trunk SBMWD Gravity Main Inverted Siphon EVWD Sewer MainsCenterlinesParcels Reach No. 3 of the East Trunk Sewer Main on Tippecanoe Ave, Conejo Dr and Baseline Rd between Manhole #0680032, Manhole #0580067 and Manhole #0580055: Starting at Manhole #0680032, travel northerly on Tippecanoe Ave, encompassing Manhole #0680040, #0680041, #0680042, #0680043, #0680044, #0680045, and #0680046. At this point the East Trunk Sewer Main turns east and runs below private property to Conejo Dr, and continues north on Conejo Dr to Baseline St encompassing Manhole #0680047, #0580052, and #0580068. Manhole #0580067 is located on the approximate centerline of Baseline St approximately 46 feet north and approximately 15 feet west of the SE corner of Conejo Dr and Baseline St. EVWD sewer flows entering Manhole #0580067 from the east and west. SBMWD sewer flows entering Manhole #0580067 from the east. The combined flows exit to the south. From Manhole #0580067, continue easterly on Baseline St to the intersection of Baseline St and Dwight Way, encompassing Manhole #0580066, #0580065, and #0580064. Manhole #0580055 is located in the approximate center of Baseline St, approximately 37 feet south and approximately 17 feet west of the east side corner of Dwight Way and Baseline St. Reach No. 3 contains approximately 3,768 feet of Vitrified Clay Pipe ranging in sizes between 14‐inch, 21‐inch and 24‐inch, two inverted siphons, and sixteen manholes. Manhole #0580067 is owned by EVWD. Because a SBMWD sewer line ties into this manhole, EVWD shall also be responsible for the SBMWD sewer line connection to the manhole and any maintenance, repair, or replacement of the SBMWD sewer line for a distance up to five feet from the manhole wall. Please see map ETSM‐03. !( !( !( !(!(!(!(!(!( !( !( !( !(!( !( !( !( !( !( !( !( !(!(!(!(!(!( !( !( !( !(!( !( !( !( ETSM-03 GA R D E N D R TI P P E C A N O E A V E BASELINE ST DW I G H T W A Y FA I R F A X D R 9TH ST CO N E J O D R 0580052 0680047 0580068 0580064 05800650580066 0580067 0580055 0680046 0680045 0680044 06800430680042 0680041 0680040 0680032 33 ' - 2 4 ' ' VC P 77'-14'' UNK 12 9 ' - 2 4 ' ' VC P 14 9 ' - 1 4 ' ' UN K 170'-24'' VCP 194'-24'' VCP 19 9 ' - 2 4 ' ' V C P 24 9 ' - 2 4 ' ' V C P 27 5 ' - 2 1 ' ' V C P 27 6 ' - 2 1 ' ' V C P 32 4 ' - 2 4 ' ' V C P 33 9 ' - 2 1 ' ' V C P 434'-24'' VCP 664'-24'' VCP : East Trunk Sewer Main Reach 03 0 280 560 Feet (Private Property) K: \ P r o j e c t s \ M a p s \ E a s t T r u n k S e w e r M a i n s \ S B - E a s t V a l l e y _ R e a c h 0 3 19 ' - 2 4 ' ' V C P 95'-24'' VCP 14 2 ' - 1 4 ' ' V C P !(!(!(!( BASELINE RD 05800650580066 194'-24'' VCP170'-24'' VCP 77'-14'' UNK 95'-24'' UNK !(!( !( !(!( !( TI P P E C A N O E A V E 0680043 0680042 0680041 19'-24'' VCP 249'-24'' VCP 129'-24'' VCP 142'-14'' UNK 149'-14'' UNK Tippecanoe Ave Siphon Baseline Rd Siphon !(EVWD Manhole !(S.B. ManholeEVWD TrunkSBMWD Trunk SBMWD Gravity Main Inverted Siphon EVWD Sewer MainsCenterlinesParcels !(!( CA N E J O D R EVWD Sewer Pipe EVWD Sewer Pipe BASELINE ST BASELINE ST *EVWD will take ownership of SBMWD's sewer pipe for up to 5' in distance from the EVWD manhole wall. Typical Detail 5' SBMWD Sewer Pipe EV W D S e w e r P i p e Reach No. 4 of the East Trunk Sewer Main on Dwight Way and Pacific St between Manhole #0580055, Manhole #0580061 and Manhole #0590005: From Manhole #0580055, travel north on Dwight Way to the intersection of Dwight Way and Pacific St, encompassing Manhole #0580054, #0580053, #0580056, #0580058, #0580057, #0580059, and #0580060. From the intersection of Dwight Way and Pacific St, continue easterly on Dwight Way to the intersection of Dwight Way and Del Rosa Dr, encompassing Manhole #0580061, #0580062, #0580063, #0590004 and #0590005. Manhole #0590005 is located approximately 44 feet north and approximately 25 feet west of the SE corner of Pacific St and Del Rosa Dr. Reach No. 4 contains approximately 3,747 feet of Vitrified Clay Pipe ranging in sizes from 15‐inch and 18‐inch, and thirteen manholes. Please see map ETSM‐04. !( !( !( !( !( !( !( !( !( !( !(!(!(!(!( !( !( !( !( !( !( !( !( !(!(!(!(!( POB BASELINE ST JANEST FISHER ST BYRONST PACIFIC ST DE L R O S A A V E AL A M O S T YA T E S S T GL A S G O W A V E DW I G H T W A Y DE L R O S A D R ELMO DR INDEPENDENT PL OS B U N R D ANSON ST BESSANT ST EL M W O O D R D 0580058 0580057 0580056 0580054 0580053 0580055 0580060 0580059 0590005 0590004058006305800610580062 208'-15'' VCP220'-15'' VCP 28 8 ' - 1 5 ' ' V C P 30 6 ' - 1 5 ' ' V C P 32 2 ' - 1 5 ' ' V C P 322'-18'' VCP 32 5 ' - 1 5 ' ' V C P 32 6 ' - 1 8 ' ' V C P 32 8 ' - 1 5 ' ' V C P 333'-18'' VCP 33 8 ' - 1 8 ' ' V C P 43 1 ' - 1 5 ' ' V C P :ETSM-04 K: \ P r o j e c t s \ M a p s \ E a s t T r u n k S e w e r M a i n s \ S B - E a s t V a l l e y _ R e a c h 0 4 East Trunk Sewer Main Reach 04 0 330 660 Feet !(EVWD Manhole !(S.B. ManholeEVWD TrunkSBMWD Trunk SBMWD Gravity Main Inverted Siphon EVWD Sewer MainsCenterlinesParcels Reach No. 5 of the East Trunk Sewer Main on Del Rosa Dr and Del Rosa Ave between Manhole #0590005 and Manhole #0590001: Starting at Manhole #0590005, travel northerly on Del Rosa Dr to the intersection of Del Rosa Ave and Highland Ave, encompassing Manhole #0590006, #0590007, #0590008, #0590009, #0590010, #0590012, #0590013, #0590003, and #0590001. Manhole #0590001 is located in the intersection of Del Rosa Ave and Highland Ave approximately 11 feet north and approximately 28 feet east of the SW corner of Del Rosa Ave and Highland Ave. Reach No. 5 contains approximately 2,599 feet of 15‐inch Vitrified Clay Pipe, and ten manholes. Please see map ETSM‐05. !( !( !( !(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( POB G L A S G O W A V E 17TH ST 19TH ST NILES ST SU Z A N N E L N OS B U N R D DEL ROSA AVE CROSS ST M E R I T O P L 18TH ST 21ST ST PACIFIC ST YA T E S A V E 20TH ST DE L R O S A D R ME R I T O A V E HIGHLAND AVE EL M W O O D R D 0590008 0590007 0590006 0590005 0590013 0590012 0590003 0590001 0590010 0590009 10 4 ' - 1 5 ' ' VC P 22 6 ' - 1 5 ' ' V C P 27 6 ' - 1 5 ' ' V C P 30 3 ' - 1 5 ' ' V C P 32 2 ' - 1 5 ' ' V C P 32 5 ' - 1 5 ' ' V C P 34 1 ' - 1 5 ' ' V C P 34 5 ' - 1 5 ' ' V C P 35 7 ' - 1 5 ' ' V C P : ETSM-05 DE L R O S A A V E K: \ P r o j e c t s \ M a p s \ E a s t T r u n k S e w e r M a i n s \ S B - E a s t V a l l e y _ R e a c h 0 5 UNNAMED ALLEY East Trunk Sewer Main Reach 05 0 280 560 Feet !(EVWD Manhole !(S.B. ManholeEVWD TrunkSBMWD Trunk SBMWD Gravity Main Inverted Siphon EVWD Sewer MainsCenterlinesParcels Reach No. 6 of the East Trunk Sewer Main on Del Rosa Ave, between Manhole #0590001 and Manhole #0490032: Starting at Manhole #0590001, travel northerly on Del Rosa Ave to Lynwood Dr, encompassing Manhole #0490014, #0490023, #0490021, #0490022, #0490025, #0490026, #0490027, #0490028, #0490013, #0490012, #0490010, #0490009, #0490008, #0490029, #0490030, #0490031, and #0490032. Manhole #0490032 is located at the intersection of Lynwood Dr and Del Rosa Ave. SBMWD sewer flows entering Manhole #0490032 from the north. EVWD sewer flows entering Manhole #0490032 from the west. The combined flows exit to the east. Reach No. 6 contains approximately 3,713 feet of 15‐inch Vitrified Clay Pipe, approximately 325 feet of 15‐inch Reinforced Concrete Pipe, and eighteen manholes. Manhole #0490032 is owned by EVWD. Because a SBMWD sewer line ties into this manhole, EVWD shall also be responsible for the SBMWD sewer line connection to the manhole and any maintenance, repair, or replacement of the SBMWD sewer line for a distance up to five feet from the manhole wall. Please see map ETSM‐06. ·|}þ012 ·|}þ012 !( !( !( !(!( !( !( !(!( !( !(!( !( !( !( !( !( !(!(!(!(!(!(!( !( !( !( !( !( !( !(!( !( !(!( !( !( !( !( !( !(!(!(!(!(!(!(!( POB HIGHLAND AVE DATE S T TA Y L O R R D DE L R O S A A V E CITRUSST ST E R L I N G A V E LYNWOOD DR TAYLORA RD M E R I T O P L TAYLORB RD RO S E N A A V E DATE P L BO N N I E ST MA R Y AN N L N HI D A L G O DR HOLLY VISTA BLVD 27TH ST PUMALO ST CH I Q U I T A LN PA R K A V E N E W B U R Y S T EL M A V E CARPENTER ST ORCHID DR 26TH ST EL M W O O D R D IR O N W O O D S T DO G W O O D S T ME R I T O A V E LO M A A V E OS B U N R D 0490009 0590001 0490014 0490023 0490021 0490022 0490025 0490012 0490013 0490026 04900270490028 0490008 0490010 0490029 0490030 14 0 ' - 1 5 ' ' VC P 15 2 ' - 1 5 ' ' VC P 19 1 ' - 1 5 ' ' VC P 23 2 ' - 1 5 ' ' VC P 25 1 ' - 1 5 ' ' VC P 28 9 ' - 1 5 ' ' VC P 32 5 ' - 1 5 ' ' R C P 32 8 ' - 1 5 ' ' V C P 32 9 ' - 1 5 ' ' V C P 33 0 ' - 1 5 ' ' VC P 33 1 ' - 1 5 ' ' V C P 33 7 ' - 1 5 ' ' VC P 34 1 ' - 1 5 ' ' VC P 36 8 ' - 1 5 ' ' V C P :ETSM-06 K: \ P r o j e c t s \ M a p s \ E a s t T r u n k S e w e r M a i n s \ S B - E a s t V a l l e y _ R e a c h 0 6 35'-15'' VCP 35'-15'' VCP !(!( 5' LYNWOOD DR *EVWD will take ownership of SBMWD's sewer pipe for up to 5' in distance from the EVWD manhole wall. Typical Detail East Trunk Sewer Main Reach 06 0 5 10 Feet !(EVWD Manhole !(S.B. ManholeEVWD TrunkSBMWD Trunk SBMWD Gravity Main Inverted Siphon EVWD Sewer MainsCenterlinesParcels 24'-15'' VCP 04900310490032 EVWD Sewer Pipe SB M W D S e w e r P i p e Reach No. 7 of the East Trunk Sewer Main on Lynwood Dr and Mountain Ave between Manhole #0490032, Manhole #0480139 and Manhole #0480143: Starting at the intersection of Del Rosa Ave and Lynwood Dr, at Manhole #0490032, travel westerly to the intersection of Lynwood Dr and Mountain Ave; encompassing Manhole #0490007, #0490006, #0480145, #0480144, #0480146, and #0480139. Manhole #0490007 is located at the intersection of Lynwood Dr and Mary Ann Lane. SBMWD sewer flows entering Manhole #0490007 from the north. EVWD sewer flows entering Manhole #0490007 from the west. The combined flows exit to the east. Manhole #0480145 is located at the intersection of Lynwood Dr and Hidalgo Dr. SBMWD sewer flows entering Manhole #0480145 from the north. EVWD sewer flows entering Manhole #0480145 from the west. The combined flows exit to the east. From Manhole #0480145, continue westerly on Lynwood Dr to the intersection of Lynwood Dr and Mountain Ave. Turn north onto Mountain Ave, and continue northerly to the intersection of Mountain Ave and Marshall Blvd, encompassing Manhole #0480139, #0480137, #0480138, and #0480140. Manhole #0480143 is located at the intersection of Mountain Ave and Marshall Blvd. Reach No. 7 contains approximately 2,314 feet of Vitrified Clay Pipe, ranging in sizes between 10‐inch, 12‐inch and 15‐inch, and eleven manholes. Manhole #0490032, Manhole #0490007, and Manhole #0480145 are owned by EVWD. Because a SBMWD sewer line ties into these manholes, EVWD shall also be responsible for the SBMWD sewer line connections to the manholes and any maintenance, repair, or replacement of the SBMWD sewer lines for a distance up to five feet from the manhole walls. Please see map ETSM‐07. !( !( !( !( !(!(!(!(!(!(!( !( !( !( !( !( !(!(!( !( !( !(!( !( !( !( !( !( !(!(!(!(!(!(!(!(!( !( !( !(!( !( !( POB HI D A L G O D R VAL MAR RD MA R Y A N N L N GLENMARE BLVD MARSHALL BLVD M O U N T A I N A V E LO M A A V E 31ST ST PA R K A V E LYNWOOD DR SA N C H E Z S T 049000704801440480145 0480146 0490006 04900320480139 0480138 0480137 48'-15'' VCP 136'-15'' VCP 221'-15'' VCP 273'-15'' VCP300'-15'' VCP 327'-12'' VCP 32 9 ' - 1 0 ' ' V C P 33 1 ' - 1 0 ' ' V C P 33 1 ' - 1 0 ' ' V C P : East Trunk Sewer Main Reach 07 ETSM-07 0 260 520 Feet K: \ P r o j e c t s \ M a p s \ E a s t T r u n k S e w e r M a i n s \ S B - E a s t V a l l e y _ R e a c h 0 7 !(!( Typical Detail !(EVWD Manhole !(S.B. ManholeEVWD TrunkSBMWD Trunk SBMWD Gravity Main Inverted Siphon EVWD Sewer MainsCenterlinesParcels LYNWOOD DR LYNWOOD DR DE L R O S A A V E 18'10'' VCP 0480143 0480140 5' *EVWD will take ownership of SBMWD's sewer pipe for up to 5' in distance from the EVWD manhole wall. EVWD Sewer Pipe SB M W D S e w e r P i p e Reach No. 8 of the East Trunk Sewer Main on Mountain Ave between Manhole #0480143 and Manhole #0380139: Starting at Manhole #0480143, travel north approximately 3,600 feet on Mountain Ave to Manhole #0380139, located at the intersection of Mountain Ave and Yucca Dr, encompassing Manhole #0480142, #0480141, #0480136, #0480134, #0480135, #0380044, #0380141, #0380140, #0380138, and #0380137. Manhole #0480143 is located at the intersection of Mountain Ave and Marshall Blvd. SBMWD sewer flows entering Manhole #0480143 from the east. EVWD sewer flows entering Manhole #0480143 from the north. The combined flows exit to the south. Manhole #0480134, is located at the intersection of Mountain Ave and Eureka St. SBMWD sewer flows entering Manhole #0480134 from the east. EVWD sewer flows entering Manhole #0480134 from the north. The combined flows exit to the south. Manhole #0380141 is located at the intersection of Mountain Ave and Alto Dr. SBMWD sewer flows entering Manhole #0380141 from the east. EVWD sewer flows entering Manhole #0380141 from the north. The combined flows exit to the south. Manhole #0380139 is located approximately 35 feet west and 14 feet south of the NE corner of Mountain Ave and Yucca Dr. Manhole #0380139 is the upstream east tie‐in point of the East Trunk Sewer Mains. SBMWD sewer flows entering Manhole #0380139 from the north using Pipe ID #03800180380139 and from the east using Pipe ID #03800190380139. The combined flows exit to the south. Reach No. 8 contains approximately 3,600 feet of Vitrified Clay Pipe, ranging in sizes from 8‐inch and 10‐inch, and twelve manholes. Manhole #0480143, Manhole #0480134, Manhole #0380141 and Manhole #0380139 are owned by EVWD. Because at least one SBMWD sewer line ties into these manholes, EVWD shall also be responsible for any SBMWD sewer line connections to the manholes and any maintenance, repair, or replacement of the SBMWD sewer lines for a distance up to five feet from the manhole walls. Please see map ETSM‐08. !(!(!( !( !( !( !(!(!( !( !( !(!(!( !(!(!( !( !( !( !( !(!( !(!( !( !( !( !( !(!( !( !(!( !( !( !( !( !(!( !( !(!(!( !( !( !( !( !(!( !( !( !( !( !( !(!( !( !( !( !( !(!( !( !(!( !( !( !( !( !( !( !( !( !( !( !( POB EUREKA ST FOOTHILLDR M O U N T A I N A V E FA I R F A X A V E 33RD S T LOS FLORES DR C A M E L L I A D R MESAVERDEAVE 35TH ST CONEJO PL ER W I N A V E 34TH ST EL M W O O D R D EDGEMONTDR OXF O R D L N GLENMARE BLVD 36TH ST V I L L A G E L N 37TH ST GO L D E N A V E EL C A M I N O D R CO N E J O D R GA R D E N D R BERNARD CT ALTO CT H I D A L G O D R ALT O D R YUCCA DR MO D E S T O D R FE R N D A L E A V E TOLUCA DR VERDE DR LA H A C I E N D A D R DE L R O S A A V E 11 9 ' - 1 0 ' ' VC P 33 3 ' - 1 0 ' ' V C P 0480134 0480135 0480136 0480141 0380137 0380138 0380140 0380044 0380141 0380139 23 1 ' - 1 0 ' ' VC P 31 6 ' - 1 0 ' ' V C P 34 1 ' - 8 ' ' V C P 37 1 ' - 8 ' ' V C P 37 3 ' - 8 ' ' V C P 37 4 ' - 8 ' ' V C P 37 5 ' - 8 ' ' V C P 37 9 ' - 8 ' ' V C P 38 8 ' - 8 ' ' V C P 0480142 : East Trunk Sewer Main Reach 08 ETSM-08 0 470 940 Feet K: \ P r o j e c t s \ M a p s \ E a s t T r u n k S e w e r M a i n s \ S B - E a s t V a l l e y _ R e a c h 0 8 upstream east tie-in point !(EVWD Manhole !(S.B. ManholeEVWD TrunkSBMWD Trunk SBMWD Gravity Main Inverted Siphon EVWD Sewer MainsCenterlinesParcels !(!( !(!( *EVWD will take ownership of SBMWD's sewer pipe for up to 5' in distance from the EVWD manhole wall. MO U N T A I N A V E YUCCA DRMO U N T A I N A V E Typical Detail 0480143 MARSHALL BLVD 5'5' 5' *EVWD will take ownership of SBMWD's sewer pipe for up to 5' in distance from the EVWD manhole wall. SBMWD Sewer Pipe SB M W D S e w e r P i p e SBMWD Sewer Pipe EV W D S e w e r EV W D S e w e r P i p e Pipe ID =03800190380139 Pi p e I D = 0 3 8 0 0 1 8 0 3 8 0 1 3 9 ALTO DR Reach No. 9 of the East Trunk Sewer Main on Lynwood Dr, Harrison St, and 35th St, between Manhole #0480139, Manhole #0480082 and Manhole #0380106: Starting at the intersection of Lynwood Dr and Mountain Ave, at Manhole #0480139, travel westerly to the intersection of Lynwood Dr and Harrison St, encompassing Manhole #0480160, #0480161, #0480109, #0480107, #0480108, #0480110, #0480084, and #0480082. Manhole #0480082 is located in the intersection of Lynwood Dr and Harrison St. SBMWD sewer flows entering Manhole #0480082 from the south and west. EVWD sewer flows entering Manhole #0480082 from the north. The combined flows exit to the east. From the intersection of Lynwood Dr and Harrison St, turn north onto Harrison St and continue northerly to the intersection of Harrison St and 35th St, encompassing Manhole #0480083, #0480111, #0480112, #0480113, #0480114, #0480115 and #0380042. Turn east onto 35th St and continue easterly to the intersection of 35th St and Del Rey Dr. Manhole #0380106, located approximately 25 feet south and 21 feet east of the west side corner of 35th St and Del Rey Dr, is the upstream west tie‐in point of the East Trunk Sewer Mains. SBMWD sewer flows entering Manhole #0380106 from the north using Pipe ID #03800510380106 and from the east using Pipe ID #03800520380106. The combined EVWD and SBMWD flows exit to the west. Reach No. 9 contains approximately 5,275 feet of Vitrified Clay Pipe ranging in sizes between 8‐inch and 12‐inch, and seventeen manholes. Manhole #0480082 and Manhole #0380106 are owned by EVWD. Because two SBMWD sewer lines tie into these manholes, EVWD shall also be responsible for the SBMWD sewer line connections to the manholes and any maintenance, repair, or replacement of the SBMWD sewer lines for a distance up to five feet from the manhole walls. Please see map ETSM‐09. !(!( !( !( !(!( !( !( !( !( !( !( !( !(!(!( !( !(!(!(!( !( !( !( !( !( !( !( !( !( !( !(!( !(!(!(!(!( !( !(!(!(!( !( !( !( !( !( !(!( !( !( !(!( !( !( !( !( !( !( POB FA I R F A X A V E HA R R I S O N S T M O U N T A I N A V E G O L D E N A V E MARSHALL BLVD 35TH ST ER W I N A V E LOS FLORES DR DEL NORTE DR 34TH ST DE L R E Y D R CASA LOMA D R CO N E J O D R EUREKA ST GA R D E N D R MO D E S T O D R GLENMARE BLVD AL A M E D A C T 33RD S T EDGEMONT DR FE R N D A L E A V E AL A M E D A A V E 048016004801610480109 0480083 0480084 048010704801080480110 0480111 0480114 0480115 0480113 0480112 0380106 0380042 150'-8'' VCP 19 8 ' - 8 ' ' V C P 221'-8'' VCP229'-8'' VCP 270'-8'' VCP278'-8'' VCP 326'-12'' VCP 327'-12'' VCP 32 9 ' - 8 ' ' V C P 329'-12'' VCP 330'-12'' VCP 38 6 ' - 8 ' ' V C P 40 2 ' - 8 ' ' V C P 50 0 ' - 8 ' ' V C P 50 0 ' - 8 ' ' V C P 50 0 ' - 8 ' ' V C P : East Trunk Sewer Main Reach 09 ETSM-09 0 400 800 Feet 35TH ST K: \ P r o j e c t s \ M a p s \ E a s t T r u n k S e w e r M a i n s \ S B - E a s t V a l l e y _ R e a c h 0 9 DE L R E Y D R DE L R E Y D R GO L D E N A V E !(!( *EVWD will take ownership ofSBMWD's sewer pipe for up to 5'in distance from the EVWD manhole wall. upstream west tie-in point Typical Detail !(!( *EVWD will take ownership of SBMWD's sewer pipefor up to 5' in distance from the EVWD manhole wall. !(EVWD Manhole !(S.B. ManholeEVWD TrunkSBMWD Trunk SBMWD Gravity Main Inverted Siphon EVWD Sewer MainsCenterlinesParcels 5'LYNWOOD DR HA R R I S O N S T DE L R E Y D R 35TH ST 5' 04801390480082 LYNWOOD DR 5' 5' SBMWD Sewer Pipe SBMWD Sewer Pipe SB M W D S e w e r P i p e SB M W D S e w e r P i p e EVWD Sewer EV W D S e w e r P i p e EVWD Sewer Pipe Pi p e I D = 0 3 8 0 0 5 1 0 3 8 0 1 0 6 Pipe ID=03800520380106 Recorded at request of and return to: City of San Bernardino Municipal Water Department 397 Chandler Place San Bernardino, California 92408 Attn: Miguel Guerrero No Recording Fee (Gov. Code § 27383) (Space above this line reserved for Recorder’s use) QUIT CLAIM DEED PROJECT: EAST TRUNK SEWER LINE TRANSFER PORTIONS OF APN NO: 0278-072-57, 0278-073-49, 0278-071-11 FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, the CITY OF SAN BERNARDINO through the SAN BERNARDINO MUNICIPAL WATER DEPARTMENT, herein called (“Grantor”), hereby GRANTS to EAST VALLEY WATER DISTRICT (“Grantee”), all of its right, title, and interest in the East Trunk Sewer Line, described in Exhibit “A” attached hereto and incorporated herein, which are located on or under the real property in the County of San Bernardino, State of California, described in Exhibit “B” and attached hereto and incorporated herein: IN WITNESS WHEREOF, Grantor has executed this Grant Deed as of the ______ day of March, 2020. CITY OF SAN BERNARDINO MUNICIPAL WATER DEPARTMENT Miguel Guerrero, General Manager NOTARY ACKNOWLEDGEMENT (California All-Purpose Acknowledgment) A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ) On ______________________ before me, __________________________________________ (insert name and title of the officer) personally appeared ____________________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature_____________________________ (Seal) CERTIFICATE OF ACCEPTANCE This is to certify that the real property conveyed by the CITY OF SAN BERNARDINO, a public agency, through the SAN BERNARDINO MUNICIPAL WATER DEPARTMENT by the Quit Claim Deed dated March ___, 2020, to the EAST VALLEY WATER DISTRICT (“Grantee”), a public agency, is hereby accepted by the undersigned officer on behalf of the Grantee. Dated: GRANTEE: EAST VALLEY WATER DISTRICT By: John Mura, General Manager EXHIBIT “A” EAST TRUNK SEWER LINE DESCRIPTION AND MAP !(!( !(!( !( !( !(!( !( !(!( !( !( !( !(!(!(!(!( !(!(!( !(!( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !(!(!( !(!(!(!(!( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !(!( !( !( !(!( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !(!(!(!(!( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !(!(!(!(!( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !(!(!(!(!( !( !( !(!( !( !(!( !( !( !( !( !( !( !( !( !( !(!(!(!(!(!(!(!( !( !( !( !( !( !( !( !(!(!( !( !( !( !(!(!( !( !( !(!(!( !(!(!( !( !( !( !( !(!(!(!( !( !( !( !( !(!(!(!( !( !(!( !( !( !( !( !(!( !( !(!(!( !( !( !( !( !(!( !( !(!(!( !( !( !( !( !( !(!(!( !( !( !( !( !(!( !(!( !( !( !(!(!(!(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !(!( !( !( !( !(!( !(!(!( !( !(!(!(!(!( !( !( !( !( !( !(!( !( !( !( !(!( !(!(!(!( !( !(!( !( !( !( !(!( !(!( !( !(!( !( !( !( !( !( !(!(!( !( !(!(!( !( !( !( !( !( !( !( !( !(!(!( !( !( !( !( !(!( !( !( !( !(!( !( !( !( !(!(!(!(!( !( !( !( !(!(!( !( !( !( !( !( !( !( !( !(!(!( !( !(!(!( !( !( !( !(!( !(!( !(!( !( !(!( !( !(!( !( !( !(!( !( !( !(!(!( !( !(!( !(!( !( !( !(!(!( !( !(!(!(!(!( !( !(!(!( !( !(!(!( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !(!(!(!(!( !( !( !( !( !( !(!(!(!(!( !(!( !( !( !( !( !( !( !( !(!( !(!( !( !( !( !( !( !( !( !(!( !(!( !( !( !( !( !( !( !( !( !( !(!(!(!( !( !( !( !( !( !( !(!( !(!( !( !( !( !(!( !( !( !(!( !( !(!( !(!(!( !( !(!(!(!( !( !( !(!( !( !( !( !( !( !( !( !( !(!( !(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !(!(!(!(!(!(!(!(!( !( !( !( !( !(!( !(!(!(!(!(!(!(!(!(!(!( !(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!(!( !(!(!(!( !( !( !( !(!( !( !(!( !( !(!( !( !( !( !( !( !( !(!(!( !(!( !(!( !( !( !(!(!(!(!( !(!( !( !( !( !(!( !( !( !( !( !( !( !( !(!(!(!( !(!(!( !(!(!(!( !( !( !(!( !(!( !( !( !( !( !(!(!( !(!(!(!(!( !(!( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !(!( !(!(!( !(!(!(!( !( !( !( !( !( !( !( !( !( !(!(!( !( !( !( !( !(!( !( !( !( !( !(!( !(!(!(!(!(!(!(!( !(!( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !(!(!( !(!( !( !( !(!( !(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!(!(!( !( !( !(!( !( !( !( !(!(!( !( !( !( !(!(!( !(!(!(!( !( !( !( !( !( !(!(!( !(!( !(!(!(!( !(!( !( !(!( !(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!(!( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !(!( !(!( !( !(!( !(!(!(!(!( !(!( !( !( !(!( !(!( !(!( !( !( !(!( !( !(!(!( !( !( !(!( !(!( !(!( !( !( !(!( !( !( !( !(!( !( !( !( !( !(!(!(!( !(!( !( !( !(!( !( !( !( !(!(!(!(!( !(!( !( !( !( !(!( !( !( !( !(!( !( !( !( !( !( !( !(!(!(!(!(!(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !(!( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!(!( !( !( !( !( !( !(!( !( !(!( !( !(!( !( !( !(!(!( !( !( !(!( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !(!( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !(!( !( !( !( !( !( !( !(!( !( !( !(!( !(!(!( !( !( !( !( !( !( !(!(!( !( !( !( !( !( !( !(!( !( !( !(!(!( !(!(!( !( !(!( !( !(!( !( !( !( !(!( !(!( !( !( !( !( !( !( !( !( !( !( !(!(!( !( !(!( !( !( !( !( !( !( !(!( !( !( !( !(!( !( !( !( !(!( !( !(!( !( !( !( !(!( !( !( !(!(!( !( !( !( !( !( !( !(!(!(!(!(!( !( !( !( !(!( !( !( !( !(!( !( !( !( !( !(!( !(!( !( !( !( !(!(!(!(!( !( !(!( !( !(!( !( !(!(!( !( !( !( !(!(!( !( !(!( !( !(!( !( !( !( !( !( !( !(!(!( !( !(!(!(!(!( !( !( !( !( !( !(!( !( !(!(!(!(!( !(!(!( !(!(!( !( !(!( !( !(!(!( !( !(!(!( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !(!( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !(!(!(!(!( !(!( !( !( !(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !(!( !(!( !( !( !( !( !( !(!( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!(!( !( !( !( !(!( !( !(!(!( !( !( !( !( !(!(!( !( !( !( !( !(!( !( !( !(!(!(!(!( !( !(!( !( !(!( !( !(!(!( !( !(!( !( !(!( !(!( !(!( !( !( !(!( !( !( !( !( !( !( !(!(!(!( !(!( !( !( !( !(!( !( !( !( !(!( !( !(!( !( !( !( !( !(!( !( !(!(!( !(!( !(!( !( !(!(!(!(!( !( !(!(!(!( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !(!(!(!(!(!(!(!( !( !( !(!( !( !( !( !( !( !( !( !( !(!( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!(!(!(!( !( !( !( !(!(!(!(!(!( !( !(!( !(!( !( !( !( !( !( !( !( !( !( !(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!( ETSM-01 ETSM-02 ETSM-03 ETSM-04 ETSM-05 ETSM-06 ETSM-07 ETSM-08ETSM-09 : East Trunk Sewer Main - Index 0 2,600 5,200 Feet 35th St 6th St Wa t e r m a n A v e Pe d l e y R d 9th St Baseline St Pacific St De l R o s a A v e Lynwood DrHa r r i s o n S t Dw i g h t W a y K: \ P r o j e c t s \ M a p s \ E a s t T r u n k S e w e r M a i n s \ S B - E a s t V a l l e y _ R e a c h _ I n d e x !(EVWD Manhole !(S.B. ManholeEVWD TrunkSBMWD Trunk SBMWD Gravity Main Inverted Siphon EVWD Sewer MainsCenterlinesParcels Reach No. 1 of the East Trunk Sewer Main on 6th Street between Manhole #0670079 and Manhole #0680027: Manhole #0670079, located at the intersection of 6th St and Waterman Ave, approximately 27 feet east of the drive way on the west side curb line, is the downstream tie‐in point of the East Trunk Sewer Mains. SBMWD sewer flows entering Manhole #0670079 from the north. EVWD sewer flows entering Manhole #0670079 from the east. The combined flows exit to the south. From Manhole #0670079; travel east on 6th St towards Pedley Rd; encompassing Manhole #0670107, #0670106, #0670105, #0670104, #0670103, #0670102, #0670100, #0670101, #0670120, #0680035, #0680034, and #0680033; then continue easterly to the intersection of 6th St and Pedley Rd and ending at Manhole #0680027, located approximately 8 feet north of the 6th St north side curb line at the intersection of 6th St and Pedley Rd. Reach No. 1 contains approximately 3,760 feet of Vitrified Clay Pipe ranging in size from 27‐inch and 33‐inch, one inverted siphon, and fourteen manholes. Manhole #0670079 is owned by SBMWD. Because an EVWD sewer line ties into this manhole, using Pipe ID #06701070670079, SBMWD shall also be responsible for the EVWD sewer line connection to the manhole and any maintenance, repair, or replacement of the EVWD sewer line for a distance up to five feet from the manhole wall. Please refer to map ETSM‐01. !(!(!( !( !( !( !( !( !(!(!(!( !(!( !(!(!(!(!(!(!(!(!( !( !( !( !( !(!( !(!(!(!(!(!(!(!(!(!(!( !(!(!( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !(!(!(!(!(!(!(!(!(!(!(!(!( ETSM-01 LITTLE 3RD ST COURT ST 4TH ST MONTEREY AVE PA L M L N 5TH STWA T E R M A N A V E TEMPLEST 9TH ST PI N E S T 7TH ST KINGMANST 3RD ST PE D L E Y R D BRYANTST LE N A R D BO B B E T T DR VA L E N C I A S T PR E S T O N S T 0680035 0680027067012006701020670103067010406701050670079 24'-33'' VCP 38'-27'' VCP47'-3 3 ' ' VCP 130'-33'' UNK274'-33'' VCP 291'-27'' VCP 293'-27'' VCP 373'-27'' VCP 408'-33'' VCP 462'-27'' VCP473'-33'' VCP473'-33'' VCP 474'-33'' VCP : East Trunk Sewer Main Reach 01 0670107 0680034 0 490 980 Feet 06701016TH ST K: \ P r o j e c t s \ M a p s \ E a s t T r u n k S e w e r M a i n s \ S B - E a s t V a l l e y _ R e a c h 0 1 PE D L E Y R D !( 6TH ST WA T E R M A N A V E 5' !(!(!(!(6TH ST 0670103 130'-33'' UNK 408'-33'' VCP 474'-33'' VCP 6th Street Siphon downstream tie-in point *SBMWD will take ownership of EVWD's sewer pipe for up to 5' in distance from the SBMWD manhole wall. !(EVWD Manhole !(S.B. ManholeEVWD TrunkSBMWD Trunk SBMWD Gravity Main Inverted Siphon EVWD Sewer MainsCenterlinesParcels 06701000670106 0680033 SB M W D S e w e r P i p e EVWD Sewer Pipe Pipe ID=06701070670079 Reach No. 2 of the East Trunk Sewer Main on Pedley Road and 9th Street between Manhole #0680027 and Manhole #0680032: Starting at Manhole #0680027, travel northerly on Pedley Rd to 9th St, encompassing Manhole #0680026, #0680025, #0680028, #0680029, and #0680037. Turn east onto 9th St and continue to the intersection of 9th St and Tippecanoe Ave, encompassing Manhole #0680038, #0680039, #0680014, #0680031, and #0680030. Manhole #0680032 is located in the north side crosswalk approximately 19 feet west of the NE corner of 9th St and Tippecanoe Ave. Reach No. 2 contains approximately 3,705 feet of Vitrified Clay Pipe ranging in size from 27‐inch and 30‐inch and twelve manholes. Please refer to map ETSM‐02. !( !( !( !( !( !( !(!( !(!(!(!( POB ETSM-02 55'-27" VCP TI P P E C A N O E A V E 7TH ST VINE ST UNION ST 9TH ST 6TH ST PE D L E Y R D 0680027 0680028 0680026 0680025 0680037 0680029 06800320680030 0680039 0680031 0680014 0680038 77 ' - 2 7 ' ' V C P 85'-27'' VCP 214'-27'' VCP 220'-27'' VCP 27 8 ' - 3 0 ' ' V C P 37 3 ' - 3 0 ' ' V C P 40 6 ' - 3 0 ' ' V C P 43 2 ' - 2 7 ' ' V C P 47 5 ' - 3 0 ' ' V C P 517'-27'' VCP 573'-27'' VCP : K: \ P r o j e c t s \ M a p s \ E a s t T r u n k S e w e r M a i n s \ S B - E a s t V a l l e y _ R e a c h 0 2 East Trunk Sewer Main Reach 02 0 250 500 Feet !(EVWD Manhole !(S.B. ManholeEVWD TrunkSBMWD Trunk SBMWD Gravity Main Inverted Siphon EVWD Sewer MainsCenterlinesParcels Reach No. 3 of the East Trunk Sewer Main on Tippecanoe Ave, Conejo Dr and Baseline Rd between Manhole #0680032, Manhole #0580067 and Manhole #0580055: Starting at Manhole #0680032, travel northerly on Tippecanoe Ave, encompassing Manhole #0680040, #0680041, #0680042, #0680043, #0680044, #0680045, and #0680046. At this point the East Trunk Sewer Main turns east and runs below private property to Conejo Dr, and continues north on Conejo Dr to Baseline St encompassing Manhole #0680047, #0580052, and #0580068. Manhole #0580067 is located on the approximate centerline of Baseline St approximately 46 feet north and approximately 15 feet west of the SE corner of Conejo Dr and Baseline St. EVWD sewer flows entering Manhole #0580067 from the east and west. SBMWD sewer flows entering Manhole #0580067 from the east. The combined flows exit to the south. From Manhole #0580067, continue easterly on Baseline St to the intersection of Baseline St and Dwight Way, encompassing Manhole #0580066, #0580065, and #0580064. Manhole #0580055 is located in the approximate center of Baseline St, approximately 37 feet south and approximately 17 feet west of the east side corner of Dwight Way and Baseline St. Reach No. 3 contains approximately 3,768 feet of Vitrified Clay Pipe ranging in sizes between 14‐inch, 21‐inch and 24‐inch, two inverted siphons, and sixteen manholes. Manhole #0580067 is owned by EVWD. Because a SBMWD sewer line ties into this manhole, EVWD shall also be responsible for the SBMWD sewer line connection to the manhole and any maintenance, repair, or replacement of the SBMWD sewer line for a distance up to five feet from the manhole wall. Please see map ETSM‐03. !( !( !( !(!(!(!(!(!( !( !( !( !(!( !( !( !( !( !( !( !( !(!(!(!(!(!( !( !( !( !(!( !( !( !( ETSM-03 GA R D E N D R TI P P E C A N O E A V E BASELINE ST DW I G H T W A Y FA I R F A X D R 9TH ST CO N E J O D R 0580052 0680047 0580068 0580064 05800650580066 0580067 0580055 0680046 0680045 0680044 06800430680042 0680041 0680040 0680032 33 ' - 2 4 ' ' VC P 77'-14'' UNK 12 9 ' - 2 4 ' ' VC P 14 9 ' - 1 4 ' ' UN K 170'-24'' VCP 194'-24'' VCP 19 9 ' - 2 4 ' ' V C P 24 9 ' - 2 4 ' ' V C P 27 5 ' - 2 1 ' ' V C P 27 6 ' - 2 1 ' ' V C P 32 4 ' - 2 4 ' ' V C P 33 9 ' - 2 1 ' ' V C P 434'-24'' VCP 664'-24'' VCP : East Trunk Sewer Main Reach 03 0 280 560 Feet (Private Property) K: \ P r o j e c t s \ M a p s \ E a s t T r u n k S e w e r M a i n s \ S B - E a s t V a l l e y _ R e a c h 0 3 19 ' - 2 4 ' ' V C P 95'-24'' VCP 14 2 ' - 1 4 ' ' V C P !(!(!(!( BASELINE RD 05800650580066 194'-24'' VCP170'-24'' VCP 77'-14'' UNK 95'-24'' UNK !(!( !( !(!( !( TI P P E C A N O E A V E 0680043 0680042 0680041 19'-24'' VCP 249'-24'' VCP 129'-24'' VCP 142'-14'' UNK 149'-14'' UNK Tippecanoe Ave Siphon Baseline Rd Siphon !(EVWD Manhole !(S.B. ManholeEVWD TrunkSBMWD Trunk SBMWD Gravity Main Inverted Siphon EVWD Sewer MainsCenterlinesParcels !(!( CA N E J O D R EVWD Sewer Pipe EVWD Sewer Pipe BASELINE ST BASELINE ST *EVWD will take ownership of SBMWD's sewer pipe for up to 5' in distance from the EVWD manhole wall. Typical Detail 5' SBMWD Sewer Pipe EV W D S e w e r P i p e Reach No. 4 of the East Trunk Sewer Main on Dwight Way and Pacific St between Manhole #0580055, Manhole #0580061 and Manhole #0590005: From Manhole #0580055, travel north on Dwight Way to the intersection of Dwight Way and Pacific St, encompassing Manhole #0580054, #0580053, #0580056, #0580058, #0580057, #0580059, and #0580060. From the intersection of Dwight Way and Pacific St, continue easterly on Dwight Way to the intersection of Dwight Way and Del Rosa Dr, encompassing Manhole #0580061, #0580062, #0580063, #0590004 and #0590005. Manhole #0590005 is located approximately 44 feet north and approximately 25 feet west of the SE corner of Pacific St and Del Rosa Dr. Reach No. 4 contains approximately 3,747 feet of Vitrified Clay Pipe ranging in sizes from 15‐inch and 18‐inch, and thirteen manholes. Please see map ETSM‐04. !( !( !( !( !( !( !( !( !( !( !(!(!(!(!( !( !( !( !( !( !( !( !( !(!(!(!(!( POB BASELINE ST JANEST FISHER ST BYRONST PACIFIC ST DE L R O S A A V E AL A M O S T YA T E S S T GL A S G O W A V E DW I G H T W A Y DE L R O S A D R ELMO DR INDEPENDENT PL OS B U N R D ANSON ST BESSANT ST EL M W O O D R D 0580058 0580057 0580056 0580054 0580053 0580055 0580060 0580059 0590005 0590004058006305800610580062 208'-15'' VCP220'-15'' VCP 28 8 ' - 1 5 ' ' V C P 30 6 ' - 1 5 ' ' V C P 32 2 ' - 1 5 ' ' V C P 322'-18'' VCP 32 5 ' - 1 5 ' ' V C P 32 6 ' - 1 8 ' ' V C P 32 8 ' - 1 5 ' ' V C P 333'-18'' VCP 33 8 ' - 1 8 ' ' V C P 43 1 ' - 1 5 ' ' V C P :ETSM-04 K: \ P r o j e c t s \ M a p s \ E a s t T r u n k S e w e r M a i n s \ S B - E a s t V a l l e y _ R e a c h 0 4 East Trunk Sewer Main Reach 04 0 330 660 Feet !(EVWD Manhole !(S.B. ManholeEVWD TrunkSBMWD Trunk SBMWD Gravity Main Inverted Siphon EVWD Sewer MainsCenterlinesParcels Reach No. 5 of the East Trunk Sewer Main on Del Rosa Dr and Del Rosa Ave between Manhole #0590005 and Manhole #0590001: Starting at Manhole #0590005, travel northerly on Del Rosa Dr to the intersection of Del Rosa Ave and Highland Ave, encompassing Manhole #0590006, #0590007, #0590008, #0590009, #0590010, #0590012, #0590013, #0590003, and #0590001. Manhole #0590001 is located in the intersection of Del Rosa Ave and Highland Ave approximately 11 feet north and approximately 28 feet east of the SW corner of Del Rosa Ave and Highland Ave. Reach No. 5 contains approximately 2,599 feet of 15‐inch Vitrified Clay Pipe, and ten manholes. Please see map ETSM‐05. !( !( !( !(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( POB G L A S G O W A V E 17TH ST 19TH ST NILES ST SU Z A N N E L N OS B U N R D DEL ROSA AVE CROSS ST M E R I T O P L 18TH ST 21ST ST PACIFIC ST YA T E S A V E 20TH ST DE L R O S A D R ME R I T O A V E HIGHLAND AVE EL M W O O D R D 0590008 0590007 0590006 0590005 0590013 0590012 0590003 0590001 0590010 0590009 10 4 ' - 1 5 ' ' VC P 22 6 ' - 1 5 ' ' V C P 27 6 ' - 1 5 ' ' V C P 30 3 ' - 1 5 ' ' V C P 32 2 ' - 1 5 ' ' V C P 32 5 ' - 1 5 ' ' V C P 34 1 ' - 1 5 ' ' V C P 34 5 ' - 1 5 ' ' V C P 35 7 ' - 1 5 ' ' V C P : ETSM-05 DE L R O S A A V E K: \ P r o j e c t s \ M a p s \ E a s t T r u n k S e w e r M a i n s \ S B - E a s t V a l l e y _ R e a c h 0 5 UNNAMED ALLEY East Trunk Sewer Main Reach 05 0 280 560 Feet !(EVWD Manhole !(S.B. ManholeEVWD TrunkSBMWD Trunk SBMWD Gravity Main Inverted Siphon EVWD Sewer MainsCenterlinesParcels Reach No. 6 of the East Trunk Sewer Main on Del Rosa Ave, between Manhole #0590001 and Manhole #0490032: Starting at Manhole #0590001, travel northerly on Del Rosa Ave to Lynwood Dr, encompassing Manhole #0490014, #0490023, #0490021, #0490022, #0490025, #0490026, #0490027, #0490028, #0490013, #0490012, #0490010, #0490009, #0490008, #0490029, #0490030, #0490031, and #0490032. Manhole #0490032 is located at the intersection of Lynwood Dr and Del Rosa Ave. SBMWD sewer flows entering Manhole #0490032 from the north. EVWD sewer flows entering Manhole #0490032 from the west. The combined flows exit to the east. Reach No. 6 contains approximately 3,713 feet of 15‐inch Vitrified Clay Pipe, approximately 325 feet of 15‐inch Reinforced Concrete Pipe, and eighteen manholes. Manhole #0490032 is owned by EVWD. Because a SBMWD sewer line ties into this manhole, EVWD shall also be responsible for the SBMWD sewer line connection to the manhole and any maintenance, repair, or replacement of the SBMWD sewer line for a distance up to five feet from the manhole wall. Please see map ETSM‐06. ·|}þ012 ·|}þ012 !( !( !( !(!( !( !( !(!( !( !(!( !( !( !( !( !( !(!(!(!(!(!(!( !( !( !( !( !( !( !(!( !( !(!( !( !( !( !( !( !(!(!(!(!(!(!(!( POB HIGHLAND AVE DATE S T TA Y L O R R D DE L R O S A A V E CITRUSST ST E R L I N G A V E LYNWOOD DR TAYLORA RD M E R I T O P L TAYLORB RD RO S E N A A V E DATE P L BO N N I E ST MA R Y AN N L N HI D A L G O DR HOLLY VISTA BLVD 27TH ST PUMALO ST CH I Q U I T A LN PA R K A V E N E W B U R Y S T EL M A V E CARPENTER ST ORCHID DR 26TH ST EL M W O O D R D IR O N W O O D S T DO G W O O D S T ME R I T O A V E LO M A A V E OS B U N R D 0490009 0590001 0490014 0490023 0490021 0490022 0490025 0490012 0490013 0490026 04900270490028 0490008 0490010 0490029 0490030 14 0 ' - 1 5 ' ' VC P 15 2 ' - 1 5 ' ' VC P 19 1 ' - 1 5 ' ' VC P 23 2 ' - 1 5 ' ' VC P 25 1 ' - 1 5 ' ' VC P 28 9 ' - 1 5 ' ' VC P 32 5 ' - 1 5 ' ' R C P 32 8 ' - 1 5 ' ' V C P 32 9 ' - 1 5 ' ' V C P 33 0 ' - 1 5 ' ' VC P 33 1 ' - 1 5 ' ' V C P 33 7 ' - 1 5 ' ' VC P 34 1 ' - 1 5 ' ' VC P 36 8 ' - 1 5 ' ' V C P :ETSM-06 K: \ P r o j e c t s \ M a p s \ E a s t T r u n k S e w e r M a i n s \ S B - E a s t V a l l e y _ R e a c h 0 6 35'-15'' VCP 35'-15'' VCP !(!( 5' LYNWOOD DR *EVWD will take ownership of SBMWD's sewer pipe for up to 5' in distance from the EVWD manhole wall. Typical Detail East Trunk Sewer Main Reach 06 0 5 10 Feet !(EVWD Manhole !(S.B. ManholeEVWD TrunkSBMWD Trunk SBMWD Gravity Main Inverted Siphon EVWD Sewer MainsCenterlinesParcels 24'-15'' VCP 04900310490032 EVWD Sewer Pipe SB M W D S e w e r P i p e Reach No. 7 of the East Trunk Sewer Main on Lynwood Dr and Mountain Ave between Manhole #0490032, Manhole #0480139 and Manhole #0480143: Starting at the intersection of Del Rosa Ave and Lynwood Dr, at Manhole #0490032, travel westerly to the intersection of Lynwood Dr and Mountain Ave; encompassing Manhole #0490007, #0490006, #0480145, #0480144, #0480146, and #0480139. Manhole #0490007 is located at the intersection of Lynwood Dr and Mary Ann Lane. SBMWD sewer flows entering Manhole #0490007 from the north. EVWD sewer flows entering Manhole #0490007 from the west. The combined flows exit to the east. Manhole #0480145 is located at the intersection of Lynwood Dr and Hidalgo Dr. SBMWD sewer flows entering Manhole #0480145 from the north. EVWD sewer flows entering Manhole #0480145 from the west. The combined flows exit to the east. From Manhole #0480145, continue westerly on Lynwood Dr to the intersection of Lynwood Dr and Mountain Ave. Turn north onto Mountain Ave, and continue northerly to the intersection of Mountain Ave and Marshall Blvd, encompassing Manhole #0480139, #0480137, #0480138, and #0480140. Manhole #0480143 is located at the intersection of Mountain Ave and Marshall Blvd. Reach No. 7 contains approximately 2,314 feet of Vitrified Clay Pipe, ranging in sizes between 10‐inch, 12‐inch and 15‐inch, and eleven manholes. Manhole #0490032, Manhole #0490007, and Manhole #0480145 are owned by EVWD. Because a SBMWD sewer line ties into these manholes, EVWD shall also be responsible for the SBMWD sewer line connections to the manholes and any maintenance, repair, or replacement of the SBMWD sewer lines for a distance up to five feet from the manhole walls. Please see map ETSM‐07. !( !( !( !( !(!(!(!(!(!(!( !( !( !( !( !( !(!(!( !( !( !(!( !( !( !( !( !( !(!(!(!(!(!(!(!(!( !( !( !(!( !( !( POB HI D A L G O D R VAL MAR RD MA R Y A N N L N GLENMARE BLVD MARSHALL BLVD M O U N T A I N A V E LO M A A V E 31ST ST PA R K A V E LYNWOOD DR SA N C H E Z S T 049000704801440480145 0480146 0490006 04900320480139 0480138 0480137 48'-15'' VCP 136'-15'' VCP 221'-15'' VCP 273'-15'' VCP300'-15'' VCP 327'-12'' VCP 32 9 ' - 1 0 ' ' V C P 33 1 ' - 1 0 ' ' V C P 33 1 ' - 1 0 ' ' V C P : East Trunk Sewer Main Reach 07 ETSM-07 0 260 520 Feet K: \ P r o j e c t s \ M a p s \ E a s t T r u n k S e w e r M a i n s \ S B - E a s t V a l l e y _ R e a c h 0 7 !(!( Typical Detail !(EVWD Manhole !(S.B. ManholeEVWD TrunkSBMWD Trunk SBMWD Gravity Main Inverted Siphon EVWD Sewer MainsCenterlinesParcels LYNWOOD DR LYNWOOD DR DE L R O S A A V E 18'10'' VCP 0480143 0480140 5' *EVWD will take ownership of SBMWD's sewer pipe for up to 5' in distance from the EVWD manhole wall. EVWD Sewer Pipe SB M W D S e w e r P i p e Reach No. 8 of the East Trunk Sewer Main on Mountain Ave between Manhole #0480143 and Manhole #0380139: Starting at Manhole #0480143, travel north approximately 3,600 feet on Mountain Ave to Manhole #0380139, located at the intersection of Mountain Ave and Yucca Dr, encompassing Manhole #0480142, #0480141, #0480136, #0480134, #0480135, #0380044, #0380141, #0380140, #0380138, and #0380137. Manhole #0480143 is located at the intersection of Mountain Ave and Marshall Blvd. SBMWD sewer flows entering Manhole #0480143 from the east. EVWD sewer flows entering Manhole #0480143 from the north. The combined flows exit to the south. Manhole #0480134, is located at the intersection of Mountain Ave and Eureka St. SBMWD sewer flows entering Manhole #0480134 from the east. EVWD sewer flows entering Manhole #0480134 from the north. The combined flows exit to the south. Manhole #0380141 is located at the intersection of Mountain Ave and Alto Dr. SBMWD sewer flows entering Manhole #0380141 from the east. EVWD sewer flows entering Manhole #0380141 from the north. The combined flows exit to the south. Manhole #0380139 is located approximately 35 feet west and 14 feet south of the NE corner of Mountain Ave and Yucca Dr. Manhole #0380139 is the upstream east tie‐in point of the East Trunk Sewer Mains. SBMWD sewer flows entering Manhole #0380139 from the north using Pipe ID #03800180380139 and from the east using Pipe ID #03800190380139. The combined flows exit to the south. Reach No. 8 contains approximately 3,600 feet of Vitrified Clay Pipe, ranging in sizes from 8‐inch and 10‐inch, and twelve manholes. Manhole #0480143, Manhole #0480134, Manhole #0380141 and Manhole #0380139 are owned by EVWD. Because at least one SBMWD sewer line ties into these manholes, EVWD shall also be responsible for any SBMWD sewer line connections to the manholes and any maintenance, repair, or replacement of the SBMWD sewer lines for a distance up to five feet from the manhole walls. Please see map ETSM‐08. !(!(!( !( !( !( !(!(!( !( !( !(!(!( !(!(!( !( !( !( !( !(!( !(!( !( !( !( !( !(!( !( !(!( !( !( !( !( !(!( !( !(!(!( !( !( !( !( !(!( !( !( !( !( !( !(!( !( !( !( !( !(!( !( !(!( !( !( !( !( !( !( !( !( !( !( !( POB EUREKA ST FOOTHILLDR M O U N T A I N A V E FA I R F A X A V E 33RD S T LOS FLORES DR C A M E L L I A D R MESAVERDEAVE 35TH ST CONEJO PL ER W I N A V E 34TH ST EL M W O O D R D EDGEMONTDR OXF O R D L N GLENMARE BLVD 36TH ST V I L L A G E L N 37TH ST GO L D E N A V E EL C A M I N O D R CO N E J O D R GA R D E N D R BERNARD CT ALTO CT H I D A L G O D R ALT O D R YUCCA DR MO D E S T O D R FE R N D A L E A V E TOLUCA DR VERDE DR LA H A C I E N D A D R DE L R O S A A V E 11 9 ' - 1 0 ' ' VC P 33 3 ' - 1 0 ' ' V C P 0480134 0480135 0480136 0480141 0380137 0380138 0380140 0380044 0380141 0380139 23 1 ' - 1 0 ' ' VC P 31 6 ' - 1 0 ' ' V C P 34 1 ' - 8 ' ' V C P 37 1 ' - 8 ' ' V C P 37 3 ' - 8 ' ' V C P 37 4 ' - 8 ' ' V C P 37 5 ' - 8 ' ' V C P 37 9 ' - 8 ' ' V C P 38 8 ' - 8 ' ' V C P 0480142 : East Trunk Sewer Main Reach 08 ETSM-08 0 470 940 Feet K: \ P r o j e c t s \ M a p s \ E a s t T r u n k S e w e r M a i n s \ S B - E a s t V a l l e y _ R e a c h 0 8 upstream east tie-in point !(EVWD Manhole !(S.B. ManholeEVWD TrunkSBMWD Trunk SBMWD Gravity Main Inverted Siphon EVWD Sewer MainsCenterlinesParcels !(!( !(!( *EVWD will take ownership of SBMWD's sewer pipe for up to 5' in distance from the EVWD manhole wall. MO U N T A I N A V E YUCCA DRMO U N T A I N A V E Typical Detail 0480143 MARSHALL BLVD 5'5' 5' *EVWD will take ownership of SBMWD's sewer pipe for up to 5' in distance from the EVWD manhole wall. SBMWD Sewer Pipe SB M W D S e w e r P i p e SBMWD Sewer Pipe EV W D S e w e r EV W D S e w e r P i p e Pipe ID =03800190380139 Pi p e I D = 0 3 8 0 0 1 8 0 3 8 0 1 3 9 ALTO DR Reach No. 9 of the East Trunk Sewer Main on Lynwood Dr, Harrison St, and 35th St, between Manhole #0480139, Manhole #0480082 and Manhole #0380106: Starting at the intersection of Lynwood Dr and Mountain Ave, at Manhole #0480139, travel westerly to the intersection of Lynwood Dr and Harrison St, encompassing Manhole #0480160, #0480161, #0480109, #0480107, #0480108, #0480110, #0480084, and #0480082. Manhole #0480082 is located in the intersection of Lynwood Dr and Harrison St. SBMWD sewer flows entering Manhole #0480082 from the south and west. EVWD sewer flows entering Manhole #0480082 from the north. The combined flows exit to the east. From the intersection of Lynwood Dr and Harrison St, turn north onto Harrison St and continue northerly to the intersection of Harrison St and 35th St, encompassing Manhole #0480083, #0480111, #0480112, #0480113, #0480114, #0480115 and #0380042. Turn east onto 35th St and continue easterly to the intersection of 35th St and Del Rey Dr. Manhole #0380106, located approximately 25 feet south and 21 feet east of the west side corner of 35th St and Del Rey Dr, is the upstream west tie‐in point of the East Trunk Sewer Mains. SBMWD sewer flows entering Manhole #0380106 from the north using Pipe ID #03800510380106 and from the east using Pipe ID #03800520380106. The combined EVWD and SBMWD flows exit to the west. Reach No. 9 contains approximately 5,275 feet of Vitrified Clay Pipe ranging in sizes between 8‐inch and 12‐inch, and seventeen manholes. Manhole #0480082 and Manhole #0380106 are owned by EVWD. Because two SBMWD sewer lines tie into these manholes, EVWD shall also be responsible for the SBMWD sewer line connections to the manholes and any maintenance, repair, or replacement of the SBMWD sewer lines for a distance up to five feet from the manhole walls. Please see map ETSM‐09. !(!( !( !( !(!( !( !( !( !( !( !( !( !(!(!( !( !(!(!(!( !( !( !( !( !( !( !( !( !( !( !(!( !(!(!(!(!( !( !(!(!(!( !( !( !( !( !( !(!( !( !( !(!( !( !( !( !( !( !( POB FA I R F A X A V E HA R R I S O N S T M O U N T A I N A V E G O L D E N A V E MARSHALL BLVD 35TH ST ER W I N A V E LOS FLORES DR DEL NORTE DR 34TH ST DE L R E Y D R CASA LOMA D R CO N E J O D R EUREKA ST GA R D E N D R MO D E S T O D R GLENMARE BLVD AL A M E D A C T 33RD S T EDGEMONT DR FE R N D A L E A V E AL A M E D A A V E 048016004801610480109 0480083 0480084 048010704801080480110 0480111 0480114 0480115 0480113 0480112 0380106 0380042 150'-8'' VCP 19 8 ' - 8 ' ' V C P 221'-8'' VCP229'-8'' VCP 270'-8'' VCP278'-8'' VCP 326'-12'' VCP 327'-12'' VCP 32 9 ' - 8 ' ' V C P 329'-12'' VCP 330'-12'' VCP 38 6 ' - 8 ' ' V C P 40 2 ' - 8 ' ' V C P 50 0 ' - 8 ' ' V C P 50 0 ' - 8 ' ' V C P 50 0 ' - 8 ' ' V C P : East Trunk Sewer Main Reach 09 ETSM-09 0 400 800 Feet 35TH ST K: \ P r o j e c t s \ M a p s \ E a s t T r u n k S e w e r M a i n s \ S B - E a s t V a l l e y _ R e a c h 0 9 DE L R E Y D R DE L R E Y D R GO L D E N A V E !(!( *EVWD will take ownership ofSBMWD's sewer pipe for up to 5'in distance from the EVWD manhole wall. upstream west tie-in point Typical Detail !(!( *EVWD will take ownership of SBMWD's sewer pipefor up to 5' in distance from the EVWD manhole wall. !(EVWD Manhole !(S.B. ManholeEVWD TrunkSBMWD Trunk SBMWD Gravity Main Inverted Siphon EVWD Sewer MainsCenterlinesParcels 5'LYNWOOD DR HA R R I S O N S T DE L R E Y D R 35TH ST 5' 04801390480082 LYNWOOD DR 5' 5' SBMWD Sewer Pipe SBMWD Sewer Pipe SB M W D S e w e r P i p e SB M W D S e w e r P i p e EVWD Sewer EV W D S e w e r P i p e EVWD Sewer Pipe Pi p e I D = 0 3 8 0 0 5 1 0 3 8 0 1 0 6 Pipe ID=03800520380106 EXHIBIT “B” PROPERTIES TRAVERSED BY EAST TRUNK SEWER LINE The East Trunk Sewer Line is located on or under certain real property located in the County of San Bernardino, State of California, described in the following attached easement documents. B OAR D AG E N D A S TAF F R E P O RT Agenda Item #8. Meeting Date: March 11, 2020 Dis c ussion Item To: G overning Board Memb ers From: G eneral Manager/C E O S ubject: R eview and C ons ider Ap p ro val of revis ed Bo ard o f Directo rs Hand b o o k and P olicies R E COMME N D AT IO N: S taff is rec o mmend ing that the Bo ard of Direc tors review and appro ve the revis ed Bo ard o f Direc tors Handboo k and P olic ies. B AC KG R O UN D / AN ALYS IS : T he Bo ard o f Direc tor’s Hand book was ad o p ted on O cto b er 8, 2014, to provide direc tio n and clarity fo r the Bo ard to maintain a high level o f s trategic s uc ces s through the incorpo ration of best practices . T he Hand book c o ntains pertinent Dis tric t info rmation, c o ntrolling legis latio n, rules and regulations , as well as lo cal p o lic ies enacted b y the Board. T he doc ument serves as a resourc e for direc to rs , s taff and memb ers o f the pub lic in d etermining the manner in which matters of Distric t b usiness are to b e c ond uc ted . During the p ast year, the F inanc e and Human R es o urc es C o mmittee (C o mmittee) has been wo rking diligently to review and update the Board o f Direc tors Hand b o o k to clearly identify the intent to educate and c o ntinually guide the Bo ard to a high level o f s trategic suc cess in acc o rdance with best p ractic es . T he C ommittee p ro vid ed a numb er o f s ugges tions for c larific ation that were incorp o rated into the d o cument includ ing: the pro cedure fo r reques ting fo r s taff res ources ; ho w cus tomer conc erns and c o mplaints will be communicated; and expec tations when attending meetings in an official c ap ac ity as a rep res entative of the Dis tric t. Two notab le changes to the Hand b o ok includ ed 1) the ad d itio n o f s exual haras s ment prevention training whic h is req uired by elec ted o r appointed o ffic ials every two years , and 2) c larific ation o n Board o f Direc to rs reports and Bo ard o f Directo rs c o mments. T he Board o f Direc to rs Hand book serves as an examp le of world clas s p ublic s ervic e. It provides a high d egree o f clarity to the imp o rtant role of polic y makers in effec tive and trans p arent governanc e. T he Distric t regularly rec eives ques tions regard ing the doc ument alo ng with acc olades for the G overning Bo ard. AGE N C Y GOALS AN D OB J E C T IVE S: G oal and O b jec tives I I - Maintain a C o mmitment to S us tainab ility, Trans p arency, and Ac countability a) P rac tic e Transparent and Ac countable F isc al Management R ec o mmend ed b y: John Mura G eneral Manager/C EO R espec tfully s ubmitted: Jus tine Hendric ks en District C lerk R E VIE W B Y O T HE R S : T his agend a item has been reviewed b y the F inanc e & Human R es o urc es C o mmittee, the Ad minis tration dep artment, and Legal C o uns el. F IS CAL IMPAC T T here is no fis cal imp ac t as s oc iated with this agend a item. ATTAC H M E NTS: Description Type Red-line d Bo ard of Directors Handboo k Backup Material Final Draft of Board o f Directors Handbook Backup Material Board of Director’s Handbook EAST VALLEY WATER DISTRICT 31111 Greenspot Road Highland, CA 92346 Adopted October 8, 2014 Updated November 4, 2019 East Valley Water District Board of Director’s Handbook Table of Contents Preamble ...................................................................................................................... 1 Chapter 1 – Role and Authority .................................................................................... 2 Chapter 2 – Board Values and Principles ..................................................................... 4 Chapter 3 – Board Member Interaction ........................................................................ 6 Chapter 4 – Staff Interaction ........................................................................................ 7 Chapter 5 - Governance ............................................................................................... 10 Chapter 6 – Public Interaction ...................................................................................... 13 Chapter 7 – Director’s Code of Conduct ..................................................................................................................................... 17 5 Appendix 1 – Board Member Acknowledgement 1 Adopted October 8, 2014 East Valley Water District Board of Director’s Handbook In support of East Valley Water District’s mission, the Governing Board will develop, adopt, and maintain a Board of Director’s Handbook. The intent is to educate and continually guide the Board to a high level of strategic success and achievement in accord with best practices. Contained in the Handbook shall be pertinent District information, controlling legislation, rules and regulations having authority, as well as local policies enacted by the Board. The Handbook will serve as a resource for directors, staff and members of the public in determining the manner in which matters of District business are to be conducted. Preamble The customers served by the East Valley Water District are entitled to elected Board members who are fair, ethical, and accountable. Such Board members constantly seek to reflect the following qualities:  They comply with both the letter and the spirit of the laws and policies affecting operations of the District;  They are independent, impartial, and fair in their judgment and actions;  They use their public office for the public good, not for personal gain; and  They conduct public deliberations and processes openly, unless legally confidential, in an atmosphere of respect, civility and transparency. To this end, the East Valley Water District Board of Directors has adopted this Director’s Handbook, along with its Code of Conduct, to encourage public confidence in the integrity of the District and its fair and effective operation. The Board’s commitment to these principles is captured in the following Core Values: 1. Leadership in regional government, in the water industry, and in the local community. 2. Partnership with other agencies, stakeholders, and customers to enhance service. 3. Stewardship of ratepayer dollars and the region’s precious water resources. 2 Adopted October 8, 2014 4. East Valley Water District 5. Board of Director’s Handbook 6. Chapter 1 – Role and Authority Role of the Board The primary role of the Board is to establish policies that guide the District to meet its mission. The policy decisions and actions of the Board constitute the "action" of the Board of Directors. The Board has three (3) major responsibilities: 1. Promote the best interests of the District's customers by establishing policies that support the vision and mission of the District and by ensuring the implementation of those policies. Policies include the governing principles, plans, and course of action for the organization. Policy‐making is the process of visionary planning and should reflect the broadest possible principles and provide parameters within which staff can operate. Policy‐making sets the overall direction for the District. 2. The Board shall establish policies that ensure fiscal stability and the effective use of funds. In order to achieve this, each fiscal year the Board adopts a budget covering the anticipated revenues and expenditures of the District and reviews monthly and quarterly budget reports throughout the year. Additionally, from time to time, the Board reviews and/or adopts amendments to the District's cash reserve, investment, and other policies as necessary. 3. Hire a General Manager and CEO to manage the day‐to‐day operations of the District. The Board holds the General Manager/CEO accountable for the effective operational management of the District. An additional responsibility of the Board is to properly evaluate the General Manager/CEO on an annual basis. In order to fulfill these responsibilities, the Board shall adhere to the following basic policy guidelines: 1. That the Board of Directors provides policy direction and leadership for the District. 2. That Board members recognize and respect the distinction between the policy setting role and the day‐to‐day implementation of policy by staff. 3. That it is the responsibility of the Board (from a policy perspective) to ensure that the District is a progressive, innovative, and well‐managed agency. 4. That the Board exercises authority only collectively as a Board, and individual Board members shall not act on their own volition. 5. That the Board understands and provides leadership in regional, state, and national issues affecting the operations of the District. 3 Adopted October 8, 2014 6. That the Board respects the role of constituents in the governance of the District, and encourages their participation. 7. That key stakeholders should be consulted when and where appropriate. 8. That Board members represent the District in business related matters at meetings and events other than regular meetings of the Board. 9. That the Board maintains a high level of communication with the General Manager/CEO. When a Board member is going to be out of town or unavailable, the General Manager/CEO or his executive assistantthe District Clerk is notified in a timely manner. 10. That Board members are provided the same information, where practical, including staff reports, committee agendas, customer inquiries, background information, etc. 11. That the Board is responsible for informing the General Manager/CEO of any specific information they want to receive from outside agencies or organizations. Staff is responsible for providing same in a timely manner. 12. That the Board is aware that all written and electronic documentation and communication is legally considered in the public domain. This excludes information protected by attorney‐client privilege. Authority The East Valley Water District is a California Special District, an independent government agency which provides water delivery service to the customers within its boundaries. The District operates under authority of Division 12 of the California Water Code for County Water District. The District is governed by an elected Board of Directors who has have authority to manage and conduct the business and affairs of the District, including the authority to fix terms and conditions of employment (including compensation) of District employees. The Board is authorized to delegate those powers. The Board has retained authority to employ and set terms and conditions for employment of the General Manager and CEO of the District, but the General Manager/CEO has management authority over subordinate employees. In order for a Board of Directors to function in an effective manner, it is important that each member understand his/her respective role and the relationship they have to other members of the Board and to the General Manager/CEO. This also requires an understanding of the level of performance required to carry out the duties of a Board Member. The officers of the Board of Directors include the Chairman and Vice‐Chairman. The Secretary to the Board of Directors is defined within the State Water Code as the General Manager/CEO of the District. Officers of the District are selected every two years corresponding with the general election for the Board or as otherwise determined by the Board of Directors. 4 Adopted October 8, 2014 7. East Valley Water District 8. Board of Director’s Handbook 9. Chapter 2 – Board Values and Principles Adherence to established organizational values and principles can help to promote a collaborative work environment that encourages sharing, creativity, openness to new ideas, and an emphasis on customer satisfaction. Putting Board Values into Play Service Delivery  Strive to exceed customers’ expectations and proactively explore opportunities to provide better service  Emphasize thoroughness and completeness  Treat every person with kindness and humility  Be courteous, responsive and professional  Actively listen to understand others Leadership  Take ownership of, and responsibility for, actions, risks, and results  Use outcomes, whether positive or negative, as learning opportunities  Make sound decisions from experience, good judgment and collaboration  Give and seek clear expectations  Look for solutions that contribute to desired results  Act in all endeavors with an ethical, honest and professional manner  Honor commitments in order to build trust  Be truthful in word and deed Openness  Approach every situation with good intentions  Encourage new and diverse ideas  Listen, cooperate, and share across the organization  Value and recognize individual contributions 5 Adopted October 8, 2014 Balance  Recognize the need for personal and professional balance  Do not forsake long‐term goals in order to satisfy short‐term needs  Support an environment that is optimistic and enjoyable in which relationships can prosper across the organization Guiding Principles 1. Insuring a safe and efficient water delivery system. 2. Designing and administering the highest quality, secure and innovative programs. 3. Delivering services in an equal, accurate, courteous, professional and prompt manner. 4. Providing meaningful information and education to all customers in a timely manner. 5. Attracting, developing, and retaining a competent, creative and highly motivated workforce. 6. Maintaining public trust by being an ethical, sensitive, effective and cost efficient organization in service to customers and employees alike. 7. Sustaining our role as leaders in the community. 6 Adopted October 8, 2014 8. East Valley Water District 9. Board of Director’s Handbook 10. Chapter 3 – Board Member Interaction When the members of the East Valley Water District Board are elected to office, there is an expectation that they will bring a body of personal experience, knowledge and judgment to the development of good public policies. However, there is also an expectation that each individual will strive to work with fellow Board members and District staff as part of a team to address the various challenges and opportunities that are presented to them. The following represents Board member “best practices” for interacting with each other. 1. Board members are representatives of the District's culture and values its customers at all times. 2. Business attire at Board meetings, and when representing the District at public events, is appropriate. 3. Relationships between Board members are informal and always professional. 4. Board members are aware of the rules governing communication among fellow Board members in compliance with mandated open meeting (Brown Act) law requirements. This includes communications by electronic, written and verbal methods. 5. Board members lead by example in their interaction and communication style and practice. 6. Board members function as a team and are not exclusive in their communication and interaction. 7. To the extent possible, Board members will be cooperative in supporting each other. 8. Personal attacks against fellow Board members or staff are not representative of a constructive culture. 7 Adopted October 8, 2014 East Valley Water District Board of Director’s Handbook Chapter 4 – Staff Interaction The efficient and effective delivery of services to the customers of the East Valley Water District is a collaborative effort between the elected members of the Board of Directors and those individuals employed to execute the District’s day‐to‐day operations. The Board’s relationship and interaction with its professional staff must be carefully cultivated and nurtured at all times. The Board’s Relationship with the General Manager/CEO One of the most vital relationships the District Board has is between itself and its General Manager/CEO. The General Manager/CEO is the primary agent of the Board and is the one to whom the Board delegates its authority to manage and administer the District's daily operations in accordance with approved policies. This position is important because to be successful, the District requires leadership and vision from its General Manager/CEO. In this capacity, the General Manager/CEO has two roles: Chief Executive Officer and top advisor to the Board. As the most visible employee, the General Manager/CEO truly represents the District to its many constituencies. Much of the District’s success will be dependent upon a positive relationship between the Board and its General Manager/CEO. Paradoxically, the leadership nature of both parties means that this relationship will likely create some inherent tensions; a strong Board and a strong General Manager/CEO will not always agree on every issue. However, both must consciously focus on maintaining a shared sense of purpose, open communication, honesty, trust and mutual support. While the General Manager/CEO is hired to carry out Board policy directives, the Board also looks to him/her for guidance and leadership. One of the most important decisions a Board will make is the selection of a General Manager/CEO in whom they have confidence. The Board must be able to support the decisions of the General Manager/CEO and grant him/her the authority to manage and lead the District. This is critical for building the General Manager/CEO’s credibility with the staff and the community. Both parties should always publicly support each other. It is the General Manager/CEO’s responsibility to ensure that the Board members have all the information they need to make Board‐level decisions and that all Board members are provided the same information. Board members expect the General Manager/CEO to make a recommendation on every issue before the Board, except those that are strictly reserved to the Board. The following are guidelines are intended to help define the relationship between the Board and the General Manager/CEO: 8 Adopted October 8, 2014 1. The General Manager/CEO prepares annual goals which are approved by the Board of Directors as a part of a formal performance review process. 2. The Board of Directors will provide the General Manager/CEO with a written evaluation annually. 3. Board members are encouraged to contact the General Manger/CEO about any subject related to the operations of the District. Similarly, the General Manger/CEO may discuss any District related issue with any member of the Board of Directors. 4. Concerns regarding overall District operations or specific department issues or department heads are addressed with the General Manager/CEO. 5. Critical information will be provided to all members of the Board by the General Manager/CEO, which feedback may be verbal, written, or electronic in nature. 6. The General Manager/CEO handles interdepartmental issues . 7. The General Manager/CEO shall advise the Board of Directors when he/she is out of the office for an extended period of time and shall designate the individual who shall be acting General Manager/CEO during that time. Request for Staff Resources Individual Board member requests for research or otherby staff work must be directed to the General Manager/CEO, or the District’s legal counsel regarding legal matters. If, in the judgment of the General Manager/CEO, more than one hour of staffa significant amount of time will be required to complete the requested task/project, the item may be agendized to solicit Board authorization to expend the additional time necessary on the proposed item. Staff responses to Board member requests shall will be provided to the General Manager/CEO and distributed to all Board members. Interactions with Staff District staff serves the entire Board of Directors as a whole. Consequently, the Board should adhere to the following guidelines in its interaction with the staff: 1. A Board member shall not direct staff to initiate any action, change a course of action, or prepare any report without the approval of the General Manager/CEO and, if necessary, a majority of the Board. 2. Board members shall not attempt to pressure or influence discussions, recommendations, workloads, schedules, or priorities. 3. When preparing for Board meetings, Board members should direct questions ahead of time to the General Manager/CEO so that staff can provide the desired information at the Board meeting. 4. Any concerns by a member of the Board regarding the behavior or work of a District employee should be directed to the General Manager/CEO privately to ensure that the concern is addressed. Board members shall not reprimand employees directly nor should they communicate their concerns to anyone other than the General Manager/CEO. 9 Adopted October 8, 2014 5. Soliciting political support from staff (e.g., financial contributions, display of posters or lawn signs, name on support list, etc.) is prohibited. District staff may, as private citizens with constitutional rights, support political candidates, but all such activities must be done away from the workplace and may not be conducted while on the job. 10 Adopted October 8, 2014 10. East Valley Water District 11. Board of Director’s Handbook 12. Chapter 5 – Governance The orderly conduct of District business is guided by certain rules, regulations and procedures that are intended to afford equal opportunity for input on policy‐making decisions to both Board members and the public. While many governance guidelines are embodied in State law, others are subject to Board discretion. Election of Officers The Chair and Vice Chair of the Board will be elected by the members of the Board. The election will be held at the first regular meeting in December of every other year. The Board shall also designate the General Manager/CEO. BoardCEO, Board Secretary and Chief Financial Officer. Roles of the Chair and Vice Chair of the Board of Directors 1. The Chair of the Board of Directors is selected following the normal board election cycle for a 2‐year term, unless otherwise modified by the Board. 2. The Chair of the Board is selected by the Board of Directors. In addition to the duties of the Chair described below, the Chair presides at all Board of Directors meetings, makes rulings on procedural points of order, and should keep meetings on track and productive. The Chair should encourage open discussion and allow all members the opportunity to express their views. The Chair should lead and guide the Board of Directors and provide a stabilizing influence and bring out the best in all members. The Chair appoints all committees, standing and Ad Hoc; coordinates the efforts of committees; integrates committee work with that of the Board of Directors, and defines committee relationships the General Manager/CEO. The Chair makes declarations, extends official recognition of groups or events, and regularly communicates with the General Manager/CEO. The Chair can request an item to be placed on the Board agenda. 3. The Vice‐Chair remains as one member of the Board and has no rights or authority different from any other member of the Board. However, in the event of a temporary absence of the Chair, or an early vacancy in the position of Board Chair, the Vice‐Chair shall become the Board Chair and shall continue as such until the Board Chair’s temporary absence is complete or for the remaining portion of the outgoing Board Chair’s term as Board Chair. 4. The Board shall govern the succession of the Chair and Vice‐Chair. 11 Adopted October 8, 2014 5. In the event of an early vacancy in the position of Vice‐Chair, the Board shall determine, by vote, a replacement to fulfill the remaining portion of the outgoing Vice‐Chair's term. 6. The Chair acts as the ceremonial head or representative of the District at various civic functions, and in his/her absence, the Vice‐Chair serves in this capacity. 7. The Chair is the designated spokesperson for the Board of Directors when requests are made from external sources. The Chair may elect to appoint one of the other Board members to serve in this capacity. 8. The Chair acts as the signatory on all documents requiring the Board's execution. The Vice‐ Chair may do so in the Chair's absence. 9. The Chair makes appointments to the Representative Assignments annually. Time and Place for Regular Meetings The regular monthly meeting of the Board of Directors will be held on the second and fourth Wednesday of each month commencing at 5:30 pm at a site determined by the Board. Quorum Requirements Three members of the Board will constitute a quorum for the transaction of business. Board Meeting Protocol 1. All noticed meetings of the Board of Directors shall be conducted using Roberts Rules of Order. Robert's Rules provide for constructive and democratic meetings and are intended to help, not hinder, the business of the Board. Under no circumstances should "undue strictness" be allowed to intimidate or limit full participation. 2. The General Manager/CEO is responsible for setting the agenda for the meetings of the Board. Any member of the Board may request that an item be placed on the agenda through notification to the General Manager/CEO and Chair. 3. Public comment shall be received pursuant to the Ralph M. Brown Act. 4. The Board shall treat members of the public with courtesy and respect. 5. Corrections to official minutes of the Board of Directors public meetings are passed on to the General Manager/CEO as soon as reasonably possible and shall be approved at the next regular Board meeting. 6. The General Manager/CEO shall inform the Board of items of significance that will be placed on future agendas. 7. The General Manager/CEO meets with the Board Chair and/or Vice Chair prior to the Board meetings to review and prepare for the upcoming meeting. 8. At the direction of the General Manager/CEO, department heads or appropriate departmental managers will be present at every meeting if they have an item on the agenda. 12 Adopted October 8, 2014 9. The time during the Board Announcements Board of portionDirectors‘ Report portion of the Agenda shall be utilized for public education purposes regarding District programs and services. It is not intended to allow Board members to ask staff for studies and reports or to express complaints. Such input should be conveyed to the General Manager/CEO outside of the Board meeting. members of the legislative body to provide brief reports on meetings attended at the expense of the local agency at the next regular meeting pursuant to Government Code Section 53232.3.(d). 9.10. The Board Comment portion of the Agenda shall be an opportunity for Members of the Board to make brief statements regarding non‐agendized items. Consent Calendar 1. The District utilizes a Consent Calendar to approve routine business matters, such as minutes, production reports, cash reports, some resolutions, and previously approved budgetary items. 2. If a Board member has a question on a Consent Calendar item, they are encouraged to contact the General Manager/CEO for clarification prior to the official meeting, rather than having it pulled for separate discussion during the meeting. Voting A majority of all members of the Board present at a meeting will be required to approve any ordinance, resolution or motion, unless a different voting requirement to approve a particular action is specified under State law. 1. Each member may speak on an item prior to the making of a motion. 2. Roll call votes are required on all ordinances considered by the Board. On other items, a roll call vote may be requested by any member of the Board, but is at the discretion of the Chair. 3. Once an agenda item has been voted on, the disposition is considered as the "action" of the Board of Directors and subsequently supported by the individual members of the Board. Closed Session 1. All closed session discussions and materials are considered legal and confidential information, and as such, are not shared outside the closed Session Conference unless specific action is taken, and then must be reported out of Closed Session. 2. Closed session staff reports are to be returned to the General Manager/CEO and/or District counsel immediately following the meeting. Electronic copies of the reports will not be provided to the Board. 13 Adopted October 8, 2014 3. Closed Session meetings may be held at times other than the regular meetings of the Board of Directors so long as the meeting is posted pursuant to the prevailing open meeting or Brown Act rules. 4. A Board Member should refer a request for information regarding a closed session item to the General Manager/CEO who in concert with the District's legal counsel, will prepare an appropriate response. 14 Adopted October 8, 2014 11. East Valley Water District 12. Board of Director’s Handbook 13. Chapter 6 – Public Interaction As a public body, it is important for the East Valley Water District Board of Directors to establish a working environment that encourages public participation and trust. During their time as elected officials, Board members will have a wide range of interactions with the public including written communication (i.e., letters, email, etc.), social media, phone calls, face‐to‐face, social functions, regular and special Board meetings, etc. The following guidelines represent Board member “best practices” for interacting with the public. Customer Concerns and Complaints 1. All customer concerns and inquiries shall be referred to the General Manager/CEO. 2. The General Manager/CEO or his designee Staff will provide the Board with a written or verbal report of customer concern or inquiry that cannot be handled as a routine manner. . Staff will also provide Tthe Board will also be provided with a response to the concern or inquiry. 3. The Board will be informed of significant, politically sensitive, urgent and/ or repetitive telephone or electronic communication inquiries. Staff will research the request as soon as possible, and provide the General Manager/CEO with the appropriate follow‐up and response. The General Manager/CEO will review the communication prior to dissemination to the Board. 4. Copies of any written or electronic responses to customer concerns provided by a member of the Board shall be provided to the other members of the Board of Directors as well. 5. Information that may expose the District to liability will be shared with the Board at a noticed, closed session meeting of the Board of Directors. Public Input on the Agenda 1. Prior to public input on an agenda item, the Board will consider reports, questions from the Board, and a response. 2. Agenda items noticed on the agenda for public hearing will follow procedures as outlined by the District's legal counsel. 3. The Chair of the Board may elect to defer action on an item brought forward by the public until such time as staff can prepare an appropriate response. 15 Adopted October 8, 2014 4. The Chair is responsible for maintaining an orderly progression of the business before the Board, and to the extent possible regulates the amount and type of input from the public and from members of the Board and staff. 5. Generally, Board members will not respond to public comments except for the Chair referring matters to the General Manager/CEO for follow‐up. Board members may, through the Chair, ask clarifying questions to ensure that staff provides an appropriate response. Occasionally, a prompt response may be offered by the Chair or the General Manager/CEO when an obvious answer or resolution is available. The Board will not enter into a debate or make decisions in response to public comments that are not on the agenda for consideration. 6. Questions by a Board member to staff or consultants making presentations shall be directed to the Chair who will refer it to the General Manager/CEO for a response. Representing an Official District Position In order to ensure that they are properly representing their positions as elected officials of the East Valley Water District, Board members should adhere to the following guidelines: 1. Board members may use their title only when conducting official District business, for information purposes, or as an indication of background and expertise. 2. Once the Board of Directors has taken a position on an issue, all official District correspondence regarding that issue will reflect the Board's adopted position. 3. In most instances, the Board will authorize the Chair of the Board to send letters stating the District's official position to appropriate legislators. 4. No Board member is permitted toshall attend a meeting of any outside agency or organization (including Representative Assignments) as an official representative of the District without prior Board authorization from the Chairman. Meetings of outside agencies and organizations that are included on the District’s list of Representative Assignments are to be attended by the designated Board member and/or alternate. If the designated Board member and/or alternate cannot attend an assigned meeting, a duly appointed substitute may attend on their behalf. 5. If a member of the Board appears before the meeting of another governmental agency organization to give a statement on an issue affecting the District (including Representative Assignments), the Board member shall indicate the majority position and opinion of the Board. (NOTE: Board members shall report on any actions taken at the next Board meeting). 6. Personal opinions and comments that may be contrary to adopted policy may be expressed only if the Board member clarifies that these statements do not reflect the official position of the Board or the District. 7. Board members should exercise caution when utilizing the news media, social media or other forms of communications to specifically express views which are in opposition to adopted Board policy. 16 Adopted October 8, 2014 When two Board members are authorized/assigned by the Board to attend a meeting as the District’s official representative, other Board members may not participate at the meeting in order to avoid violations of the Ralph M. Brown Act. 17 Adopted October 8, 2014 East Valley Water District Board of Director’s Handbook Chapter 7 – Director’s Code of Conduct In order to promote the public’s trust in Board policies and to ensure the most effective and efficient delivery of District services, members of the Board shall abide by the following Director’s Code of Conduct: 1. Board members shall refrain from abusive conduct, personal charges, or verbal attacks upon the character or motives of other members of the Board, committees, staff, or the public. 2. Board members duties shall be performed in accordance with the processes and rules of order established by the Board. 3. Communication between Board members, including electronic, verbal and written, shall comply with all State‐mandated open meeting law requirements (Brown Act). 4. Board members shall inform themselves on public issues, listen attentively to public discussions before the body, and focus on the business at hand. 5. Board decisions shall be based upon the merits and substance of the matter at hand. 6. Board members shall represent the official policies and positions of the Board. When presenting their personal opinions or positions publicly, members shall explicitly state they do not represent the Board or the District. 7. Board members shall respect and preserve the confidentiality of information provided to them concerning the confidential matters of the District. They must neither disclose confidential information without proper legal authorization nor use such information to advance or adversely affect the personal, financial, or private interests of themselves or others. 8. It is the responsibility of Board members to publicly share substantive information that is relevant to a matter under consideration that they have received from sources outside of the public decision‐making process with all other Board members and the public prior to taking action on the matter. 9. Appropriate District staff should be involved when Board members meet with officials from other agencies and jurisdictions to ensure proper staff support as needed and to keep the General Manager/CEO informed. 10. Board members shall not attend internal staff meetings or meetings between District staff and third parties unless invited by the General Manager/CEO or directed by the Board to do so. 11. Board members shall disclose to the appropriate authorities and/or to the Board any behavior or activity that may qualify as corruption, abuse, fraud, bribery or other violation of the law. 18 Adopted October 8, 2014 12. Board members, by virtue of their public office, shall not take advantage of services or opportunities for personal gain that are not available to the public in general. They shall not accept gifts, favors or promises of future benefits that might compromise their independence of judgment or action or give the appearance of being compromised. Likewise, Board members shall not appear on behalf of, or advocate for, the private interests of a third‐party before the Board. Conflict of Interest In order to assure their independence and impartiality on behalf of the public good, state law prohibits Board members from using their official positions to influence government decisions in which they have a financial interest or where they have an organizational responsibility or a personal relationship that would present a conflict of interest under applicable State law. In accordance with applicable State laws, the following provisions shall apply to all Board member actions: 1. A Board member will not have a financial interest in a contract with the District, or be a purchaser at a sale by the District or a vendor at a purchase made by the District, unless the Board member’s participation was authorized under Government Code sections 1091 or 1091.5, or other provisions of law. 2. A Board member will not participate in the discussion, deliberation or vote on a matter before the Board of Directors, or in any way attempt to use his or her official position to influence a decision of the Board, if he or she has a prohibited interest with respect to the matter, as defined in the Political Reform Act, Government Code sections 81000, and following, relating to conflicts of interest. Generally, a Board member has a financial interest in a matter if it is reasonably foreseeable that the Board decision would have a material financial effect (as defined by the Fair Political Practices Commission’s (“FPPC”) regulations) that is distinguishable from the effect on the public generally on: a. A business entity in which the Board member has a direct or indirect investment in the amount specified in the then‐effective FPPC regulations; b. Real property in which the Board member has a direct or indirect investment interest, with a worth in the amount specified in the then‐effective FPPC regulations; c. A source of income of the Board member in the amount specified in the then‐effective FPPC regulations, within twelve months before the Board decision; d. A source of gifts to the Board member in an amount specified in the then‐effective FPPC regulations within twelve months before the Board decision; e. A business entity in which the Board member holds a position as a director, trustee, officer, partner, manager or employee; f. The Board member’s personal expense, income, assets or liabilities, and those of his or her immediate family, are likely to go up or down in a 12‐month period as a result if the decision by the amount specified in the then‐effective FPPC regulations. 3. If a Board member believes that he or she may be disqualified from participation in the discussion, deliberations or vote on a particular matter due to a conflict of interest, the following procedure will be followed: 19 Adopted October 8, 2014 a. If the Board member becomes aware of the potential conflict of interest before the Board meeting at which the matter will be discussed or acted on, the Board member will notify the District’s General Manager/CEO and the District’s legal counsel of the potential conflict of interest, so that a determination can be made whether it is a disqualifying conflict of interest; b. If it is not possible for the Board member to discuss the potential conflict with the General Manager/CEO and the District’s legal counsel before the meeting, or if the Board member does not become aware of the potential conflict until during the meeting, the Board member will immediately disclose the potential conflict during the Board meeting, so that there can be a determination whether it is a disqualifying conflict of interest; c. Upon a determination that there is a disqualifying conflict of interest, the Board member: (1) will not participate in the discussion, deliberation or vote on the matter for which a conflict of interest exists, which will be so noted in the Board minutes; and (2) leave the room until after the discussion, vote and any other disposition of the matter is concluded, unless the matter has been placed on the portion of the agenda reserved for uncontested matters (i.e., the consent calendar), in which case the Board member will identify the nature of the conflict and not vote on the specified item on the consent calendar. If the item is agendized for discussion and possible action, the Board member may speak on his or her personal interests in the matter during the time that the general public speaks on the issue but must leave the room during Board discussion and action on that item. 4. A Board member will not recommend the employment of a relative by the District. A Board member will not recommend the employment of a relative to any person known by the Board member to be bidding for or negotiating a contract with the District. Handling of Legal Matters The Board appoints the District’s legal counsel to provide a wide range of professional legal services, assistance, and legal advice to the Board of Directors, General Manager/CEO and all District departments and offices. 1. The following guidelines shall be employed by Board members when dealing with legal and/or other confidential matters: a. All written materials and verbal information provided to Board members on matters that are confidential and/or privileged under State law shall be kept in complete confidence to ensure that the District's position is not compromised. No disclosure or mention of any information in these materials may be made to anyone other than Board members, the General Manager/CEO or the District’s legal counsel. b. Confidential materials provided in preparation for and during Closed Sessions shall not be retained and electronic copies must be deleted or documents returned to staff at the conclusion of the Closed Session. c. Confidential materials provided to Board members outside of Closed Sessions must be destroyed, deleted, or returned to staff within thirty (30) days of their receipt. 20 Adopted October 8, 2014 d. Board members may not request confidential written information from staff that has not been provided to all Board members. 2. All Board members who are desirous of contact with the District’s legal counsel, his or her staff, and/or attorney(s) contracted to work on behalf of the District shall obtain prior approval from the General Manager/CEO. Board members cannot enjoy or establish an attorney‐client relationship with said attorney(s) by consulting with or speaking to same. Any attorney‐client relationship established belongs to the District, acting through the Board of Directors, and as may be allowed in State law for purposes of defending the District and/or the Board in the course of litigation and/or administrative procedures, etc. Ethics Training AB 1234 requires elected or appointed officials who are compensated for their service or reimbursed for their expenses to take two hours of training in ethics principles and laws every two years. Those who enter office after January 1, 2006 must receive the training within a year of starting their service. They must then receive the training every two years after that. The training must cover general ethics principles relating to public service and ethic laws including: 1. Laws relating to personal financial gain by public officials (including bribery and conflict of interest laws); 2. Laws relating to office‐holder perks, including gifts and travel restrictions, personal and political use of public resources, and prohibitions against gifts of public funds; 3. Governmental transparency laws, including financial disclosure requirements and open government laws (the Brown Act and Public Records Act); 4. Laws relating to fair processes, including fair contracting requirements, common law bias requirements, and due process. Sexual Harassment Prevention Training AB 1661 requires elected or appointed officials who are compensated for their service or reimbursed for their expenses to receive at least two hours of sexual harassment prevention training and education within the first six months of taking office or commencing employment, and every two years thereafter. The training must include information and practical guidance regarding the federal and state statutory provisions concerning the prohibition against, and the prevention and correction of, sexual harassment and the remedies available to victims of sexual harassment in employment. Enforcement Any actual or perceived violation of District policies, including the Code of Conduct, by a Board member should be referred to the Chair of the Board or the full Board of Directors for investigation, and consideration of any appropriate action warranted. A violation of this policy may be addressed by the use of such remedies as are available by law to the District, including but not limited to: 21 Adopted October 8, 2014 1. Reassignment of committee positions; 1.2. Adoption of a resolution expressing disapproval of the conduct of the Board member who has violated this policy (i.e., censure); 2.3. Injunctive relief; 3.4. Referral of the violation to the District Attorney. 17 Adopted October 8, 2014 13. East Valley Water District 14. Board of Director’s Handbook 15. Appendix 1 – Board Member Acknowledgement This Board of Directors Handbook, which includes the Director’s Code of Conduct, shall be considered to be the definitive document relating to ethical conduct by the East Valley Water District Board of Directors. I affirm that I have received a copy of the East Valley Water District Board of Directors Handbook and that I have read and understand its provisions. ________________________________ Board Member Signature ____________________ Date Updated November 4, 2019 BOARD OF DIRECTORS HANDBOOK 1 ADOPTED XX, 2020 TABLE OF CONTENTS Preamble . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Chapter 1- Role and Authority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Chapter 2- Board Values and Principles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Chapter 3- Board Member Interaction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Chapter 4- Staff Interaction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Chapter 5- Governance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Chapter 6- Public Interaction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Chapter 7- Director’s Code of Conduct . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Appendix 1- Board Member Acknowledgement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19 BOARD OF DIRECTORS HANDBOOK 2 ADOPTED XX, 2020 In support of East Valley Water District’s mission, the Governing Board will develop, adopt, and maintain a Board of Director’s Handbook. The intent is to educate and continually guide the Board to a high level of strategic success and achievement in accord with best practices. Contained in the Handbook shall be pertinent District information, controlling legislation, rules and regulations having authority, as well as local policies enacted by the Board. The Handbook will serve as a resource for directors, staff and members of the public in determining the manner in which matters of District business are to be conducted. PREAMBLE The customers served by the East Valley Water District are entitled to elected Board members who are fair, ethical, and accountable. Such Board members constantly seek to reflect the following qualities: They comply with both the letter and the spirit of the laws and policies affecting operations of the District; • They are independent, impartial, and fair in their judgment and actions; • They use their public office for the public good, not for personal gain; and • They conduct public deliberations and processes openly, unless legally confidential, in an atmosphere of respect, civility and transparency. To this end, the East Valley Water District Board of Directors has adopted this Director’s Handbook, along with its Code of Conduct, to encourage public confidence in the integrity of the District and its fair and effective operation. The Board’s commitment to these principles is captured in the following Core Values: 1. Leadership in regional government, in the water industry, and in the local community. 2. Partnership with other agencies, stakeholders, and customers to enhance service. 3. Stewardship of ratepayer dollars and the region’s precious water resources. BOARD OF DIRECTORS HANDBOOK 3 ADOPTED XX, 2020 CHAPTER 1 ROLE AND AUTHORITY Role of the Board The primary role of the Board is to establish policies that guide the District to meet its mission. The policy decisions and actions of the Board constitute the "action" of the Board of Directors. The Board has three (3) major responsibilities: 1. Promote the best interests of the District's customers by establishing policies that support the vision and mission of the District and by ensuring the implementation of those policies. Policies include the governing principles, plans, and course of action for the organization. Policy-making is the process of visionary planning and should reflect the broadest possible principles and provide parameters within which staff can operate. Policy-making sets the overall direction for the District. 2. The Board shall establish policies that ensure fiscal stability and the effective use of funds. In order to achieve this, each fiscal year the Board adopts a budget covering the anticipated revenues and expenditures of the District and reviews monthly and quarterly budget reports throughout the year. Additionally, from time to time, the Board reviews and/or adopts amendments to the District's cash reserve, investment, and other policies as necessary. 3. Hire a General Manager and CEO to manage the day-to-day operations of the District. The Board holds the General Manager/CEO accountable for the effective operational management of the District. An additional responsibility of the Board is to properly evaluate the General Manager/CEO on an annual basis. In order to fulfill these responsibilities, the Board shall adhere to the following basic policy guidelines: 1. That the Board of Directors provides policy direction and leadership for the District. 2. That Board members recognize and respect the distinction between the policy setting role and the day-to-day implementation of policy by staff. 3. That it is the responsibility of the Board (from a policy perspective) to ensure that the District is a progressive, innovative, and well-managed agency. 4. That the Board exercises authority only collectively as a Board, and individual Board members shall not act on their own volition. 5. That the Board understands and provides leadership in regional, state, and national issues affecting the operations of the District. 6. That the Board respects the role of constituents in the governance of the District and encourages their participation. 7. That key stakeholders should be consulted when and where appropriate. BOARD OF DIRECTORS HANDBOOK 4 ADOPTED XX, 2020 8. That Board members represent the District in business related matters at meetings and events other than regular meetings of the Board. 9. That the Board maintains a high level of communication with the General Manager/CEO. When a Board member is going to be out of town or unavailable, the General Manager/CEO or the District Clerk is notified in a timely manner. 10. That Board members are provided the same information, where practical, including staff reports, committee agendas, customer inquiries, background information, etc. 11. That the Board is responsible for informing the General Manager/CEO of any specific information they want to receive from outside agencies or organizations. 12. That the Board is aware that all written and electronic documentation and communication is legally considered in the public domain. This excludes information protected by attorney-client privilege. Authority The East Valley Water District is a California Special District, an independent government agency which provides water delivery service to the customers within its boundaries. The District operates under authority of Division 12 of the California Water Code for County Water District. The District is governed by an elected Board of Directors who have authority to manage and conduct the business and affairs of the District, including the authority to fix terms and conditions of employment (including compensation) of District employees. The Board is authorized to delegate those powers. The Board has retained authority to employ and set terms and conditions for employment of the General Manager and CEO of the District, but the General Manager/CEO has management authority over subordinate employees. In order for a Board of Directors to function in an effective manner, it is important that each member understand his/her respective role and the relationship they have to other members of the Board and to the General Manager/CEO. This also requires an understanding of the level of performance required to carry out the duties of a Board Member. The officers of the Board of Directors include the Chairman and Vice-Chairman. The Secretary to the Board of Directors is defined within the State Water Code as the General Manager/CEO of the District. Officers of the District are selected every two years corresponding with the general election for the Board or as otherwise determined by the Board of Directors. BOARD OF DIRECTORS HANDBOOK 5 ADOPTED XX, 2020 CHAPTER 2 BOARD VALUES AND PRINCIPLES Adherence to established organizational values and principles can help to promote a collaborative work environment that encourages sharing, creativity, openness to new ideas, and an emphasis on customer satisfaction. Putting Board Values into Play Service Delivery • Strive to exceed customers’ expectations and proactively explore opportunities to provide better service • Emphasize thoroughness and completeness • Treat every person with kindness and humility • Be courteous, responsive and professional • Actively listen to understand others Leadership • Take ownership of, and responsibility for, actions, risks, and results • Use outcomes, whether positive or negative, as learning opportunities • Make sound decisions from experience, good judgment and collaboration • Give and seek clear expectations • Look for solutions that contribute to desired results • Act in all endeavors with an ethical, honest and professional manner • Honor commitments in order to build trust • Be truthful in word and deed Openness • Approach every situation with good intentions • Encourage new and diverse ideas • Listen, cooperate, and share across the organization • Value and recognize individual contributions Balance • Recognize the need for personal and professional balance • Do not forsake long-term goals in order to satisfy short-term needs BOARD OF DIRECTORS HANDBOOK 6 ADOPTED XX, 2020 • Support an environment that is optimistic and enjoyable in which relationships can prosper across the organization Guiding Principles 1. Insuring a safe and efficient water delivery system. 2. Designing and administering the highest quality, secure and innovative programs. 3. Delivering services in an equal, accurate, courteous, professional and prompt manner. 4. Providing meaningful information and education to all customers in a timely manner. 5. Attracting, developing, and retaining a competent, creative and highly motivated workforce. 6. Maintaining public trust by being an ethical, sensitive, effective and cost-efficient organization in service to customers and employees alike. 7. Sustaining our role as leaders in the community. BOARD OF DIRECTORS HANDBOOK 7 ADOPTED XX, 2020 CHAPTER 3 BOARD MEMBER INTERACTION When the members of the East Valley Water District Board are elected to office, there is an expectation that they will bring a body of personal experience, knowledge and judgment to the development of good public policies. However, there is also an expectation that each individual will strive to work with fellow Board members and District staff as part of a team to address the various challenges and opportunities that are presented to them. The following represents Board member “best practices” for interacting with each other. 1. Board members are representatives of the District's culture and always values its customers. 2. Business attire at Board meetings, and when representing the District at public events, is appropriate. 3. Relationships between Board members are informal and always professional. 4. Board members are aware of the rules governing communication among fellow Board members in compliance with mandated open meeting (Brown Act) law requirements. This includes communications by electronic, written and verbal methods. 5. Board members lead by example in their interaction and communication style and practice. 6. Board members function as a team and are not exclusive in their communication and interaction. 7. To the extent possible, Board members will be cooperative in supporting each other. 8. Personal attacks against fellow Board members or staff are not representative of a constructive culture BOARD OF DIRECTORS HANDBOOK 8 ADOPTED XX, 2020 CHAPTER 4 STAFF INTERACTION The efficient and effective delivery of services to the customers of the East Valley Water District is a collaborative effort between the elected members of the Board of Directors and those individuals employed to execute the District’s day-to-day operations. The Board’s relationship and interaction with its professional staff must be carefully cultivated and nurtured at all times. The Board’s Relationship with the General Manager/CEO One of the most vital relationships the District Board has is between itself and its General Manager/CEO. The General Manager/CEO is the primary agent of the Board and is the one to whom the Board delegates its authority to manage and administer the District's daily operations in accordance with approved policies. This position is important because to be successful, the District requires leadership and vision from its General Manager/CEO. In this capacity, the General Manager/CEO has two roles: Chief Executive Officer and top advisor to the Board. As the most visible employee, the General Manager/CEO truly represents the District to its many constituencies. Much of the District’s success will be dependent upon a positive relationship between the Board and its General Manager/CEO. Paradoxically, the leadership nature of both parties means that this relationship will likely create some inherent tensions; a strong Board and a strong General Manager/CEO will not always agree on every issue. However, both must consciously focus on maintaining a shared sense of purpose, open communication, honesty, trust and mutual support. While the General Manager/CEO is hired to carry out Board policy directives, the Board also looks to him/her for guidance and leadership. One of the most important decisions a Board will make is the selection of a General Manager/CEO in whom they have confidence. The Board must be able to support the decisions of the General Manager/CEO and grant him/her the authority to manage and lead the District. This is critical for building the General Manager/CEO’s credibility with the staff and the community. Both parties should always publicly support each other. It is the General Manager/CEO’s responsibility to ensure that the Board members have all the information they need to make Board-level decisions and that all Board members are provided the same information. Board members expect the General Manager/CEO to make a recommendation on every issue before the Board, except those that are strictly reserved to the Board. The following are guidelines are intended to help define the relationship between the Board and the General Manager/CEO: 1. The General Manager/CEO prepares annual goals which are approved by the Board of Directors as a part of a formal performance review process. 2. The Board of Directors will provide the General Manager/CEO with a written evaluation annually. BOARD OF DIRECTORS HANDBOOK 9 ADOPTED XX, 2020 3. Board members are encouraged to contact the General Manger/CEO about any subject related to the operations of the District. Similarly, the General Manger/CEO may discuss any District related issue with any member of the Board of Directors. 4. Concerns regarding overall District operations or specific department issues or department heads are addressed with the General Manager/CEO. 5. Critical information will be provided to all members of the Board by the General Manager/CEO, which feedback may be verbal, written, or electronic in nature. 6. The General Manager/CEO handles interdepartmental issues. 7. The General Manager/CEO shall advise the Board of Directors when he/she is out of the office for an extended period of time and shall designate the individual who shall be acting General Manager/CEO during that time. Request for Staff Resources Individual Board member requests for research by staff must be directed to the General Manager/CEO, or the District’s legal counsel regarding legal matters. If, in the judgment of the General Manager/CEO, a significant amount of time will be required to complete the requested task/project, the item may be agendized to solicit Board authorization to expend the additional time necessary on the proposed item. Staff responses to Board member requests will be provided to the General Manager/CEO and distributed to all Board members. Interactions with Staff District staff serves the entire Board of Directors as a whole. Consequently, the Board should adhere to the following guidelines in its interaction with the staff: 1. A Board member shall not direct staff to initiate any action, change a course of action, or prepare any report without the approval of the General Manager/CEO and, if necessary, a majority of the Board. 2. Board members shall not attempt to pressure or influence discussions, recommendations, workloads, schedules, or priorities. 3. When preparing for Board meetings, Board members should direct questions ahead of time to the General Manager/CEO so that staff can provide the desired information at the Board meeting. 4. Any concerns by a member of the Board regarding the behavior or work of a District employee should be directed to the General Manager/CEO privately to ensure that the concern is addressed. Board members shall not reprimand employees directly nor should they communicate their concerns to anyone other than the General Manager/CEO. 5. Soliciting political support from staff (e.g., financial contributions, display of posters or lawn signs, name on support list, etc.) is prohibited. District staff may, as private citizens with constitutional rights, support political candidates, but all such activities must be done away from the workplace and may not be conducted while on the job. BOARD OF DIRECTORS HANDBOOK 10 ADOPTED XX, 2020 CHAPTER 5 GOVERNANCE The orderly conduct of District business is guided by certain rules, regulations and procedures that are intended to afford equal opportunity for input on policy-making decisions to both Board members and the public. While many governance guidelines are embodied in State law, others are subject to Board discretion. Election of Officers The Chairman and Vice Chairman of the Board will be elected by the members of the Board. The election will be held at the first regular meeting in December of every other year. The Board shall also designate the General Manager/CEO, Board Secretary and Chief Financial Officer. Roles of the Chairman and Vice Chairman of the Board of Directors 1. The Chair of the Board of Directors is selected for a 2-year term, unless otherwise modified by the Board. 2. The Chair of the Board is selected by the Board of Directors. In addition to the duties of the Chair described below, the Chair presides at all Board of Directors meetings, makes rulings on procedural points of order, and should keep meetings on track and productive. The Chair should encourage open discussion and allow all members the opportunity to express their views. The Chair should lead and guide the Board of Directors and provide a stabilizing influence and bring out the best in all members. The Chair appoints all committees, standing and Ad-Hoc; coordinates the efforts of committees; integrates committee work with that of the Board of Directors, and defines committee relationships the General Manager/CEO. The Chair makes declarations, extends official recognition of groups or events, and regularly communicates with the General Manager/CEO. The Chair can request an item to be placed on the Board agenda. 3. The Vice-Chair remains as one member of the Board and has no rights or authority different from any other member of the Board. However, in the event of a temporary absence of the Chair, or an early vacancy in the position of Board Chair, the Vice-Chair shall become the Board Chair and shall continue as such until the Board Chair’s temporary absence is complete or for the remaining portion of the outgoing Board Chair’s term as Board Chair. 4. The Board shall govern the succession of the Chair and Vice-Chair. 5. In the event of an early vacancy in the position of Vice-Chair, the Board shall determine, by vote, a replacement to fulfill the remaining portion of the outgoing Vice-Chair's term. 6. The Chair acts as the ceremonial head or representative of the District at various civic functions, and in his/her absence, the Vice-Chair serves in this capacity. 7. The Chair is the designated spokesperson for the Board of Directors when requests are made from external sources. The Chair may elect to appoint one of the other Board members to serve in this capacity. BOARD OF DIRECTORS HANDBOOK 11 ADOPTED XX, 2020 8. The Chair acts as the signatory on all documents requiring the Board's execution. The Vice-Chair may do so in the Chair's absence. 9. The Chair makes appointments to the Representative Assignments annually. Time and Place for Regular Meetings The regular monthly meeting of the Board of Directors will be held on the second and fourth Wednesday of each month commencing at 5:30 pm at a site determined by the Board. Quorum Requirements Three members of the Board will constitute a quorum for the transaction of business. Board Meeting Protocol 1. All noticed meetings of the Board of Directors shall be conducted using Roberts Rules of Order. Robert's Rules provide for constructive and democratic meetings and are intended to help, not hinder, the business of the Board. Under no circumstances should "undue strictness" be allowed to intimidate or limit full participation. 2. The General Manager/CEO is responsible for setting the agenda for the meetings of the Board. Any member of the Board may request that an item be placed on the agenda through notification to the General Manager/CEO and Chair. 3. Public comment shall be received pursuant to the Ralph M. Brown Act. 4. The Board shall treat members of the public with courtesy and respect. 5. Corrections to official minutes of the Board of Directors public meetings are passed on to the General Manager/CEO as soon as reasonably possible and shall be approved at the next regular Board meeting. 6. The General Manager/CEO shall inform the Board of items of significance that will be placed on future agendas. 7. The General Manager/CEO meets with the Board Chair and/or Vice Chair prior to the Board meetings to review and prepare for the upcoming meeting. 8. At the direction of the General Manager/CEO, department heads or appropriate departmental managers will be present at every meeting if they have an item on the agenda. 9. The Board of Directors’ Report portion of the Agenda shall be utilized for members of the legislative body to provide brief reports on meetings attended at the expense of the local agency at the next regular meeting pursuant to Government Code Section 53232.3.(d). 10. The Board Comment portion of the Agenda shall be an opportunity for Members of the Board to make brief statements regarding non-agendized items. Consent Calendar 1. The District utilizes a Consent Calendar to approve routine business matters, such as minutes, production reports, cash reports, some resolutions, and previously approved budgetary items. BOARD OF DIRECTORS HANDBOOK 12 ADOPTED XX, 2020 2. If a Board member has a question on a Consent Calendar item, they are encouraged to contact the General Manager/CEO for clarification prior to the official meeting, rather than having it pulled for separate discussion during the meeting. Voting A majority of all members of the Board present at a meeting will be required to approve any ordinance, resolution or motion, unless a different voting requirement to approve a particular action is specified under State law. 1. Each member may speak on an item prior to the making of a motion. 2. Roll call votes are required on all ordinances considered by the Board. On other items, a roll call vote may be requested by any member of the Board but is at the discretion of the Chair. 3. Once an agenda item has been voted on, the disposition is considered as the "action" of the Board of Directors and subsequently supported by the individual members of the Board. Closed Session 1. All closed session discussions and materials are considered legal and confidential information, and as such, are not shared outside the closed session conference unless specific action is taken, and then must be reported out of closed session. 2. Closed session staff reports are to be returned to the General Manager/CEO and/or District counsel immediately following the meeting. Electronic copies of the reports will not be provided to the Board. 3. Closed session meetings may be held at times other than the regular meetings of the Board of Directors so long as the meeting is posted pursuant to the prevailing open meeting or Brown Act rules. 4. A Board Member should refer a request for information regarding a closed session item to the General Manager/CEO who in concert with the District's legal counsel, will prepare an appropriate response. BOARD OF DIRECTORS HANDBOOK 13 ADOPTED XX, 2020 CHAPTER 6 PUBLIC INTERACTION As a public body, it is important for the East Valley Water District Board of Directors to establish a working environment that encourages public participation and trust. During their time as elected officials, Board members will have a wide range of interactions with the public including written communication (i.e., letters, email, etc.), social media, phone calls, face-to-face, social functions, regular and special Board meetings, etc. The following guidelines represent Board member “best practices” for interacting with the public. Customer Concerns and Complaints 1. All customer concerns and inquiries shall be referred to the General Manager/CEO. 2. The General Manager/CEO or his designee will provide the Board with a written or verbal report of customer concern or inquiry that cannot be handled as a routine manner. The Board will also be provided with a response to the concern or inquiry. 3. The Board will be informed of significant, politically sensitive, urgent and/ or repetitive telephone or electronic communication inquiries. Staff will research the request as soon as possible and provide the General Manager/CEO with the appropriate follow-up and response. The General Manager/CEO will review the communication prior to dissemination to the Board. 4. Copies of any written or electronic responses to customer concerns provided by a member of the Board shall be provided to the other members of the Board of Directors as well. 5. Information that may expose the District to liability will be shared with the Board at a noticed, closed session meeting of the Board of Directors. Public Input on the Agenda 1. Prior to public input on an agenda item, the Board will consider reports, questions from the Board, and a response. 2. Agenda items noticed on the agenda for public hearing will follow procedures as outlined by the District's legal counsel. 3. The Chair of the Board may elect to defer action on an item brought forward by the public until such time as staff can prepare an appropriate response. 4. The Chair is responsible for maintaining an orderly progression of the business before the Board, and to the extent possible regulates the amount and type of input from the public and from members of the Board and staff. 5. Generally, Board members will not respond to public comments except for the Chair referring matters to the General Manager/CEO for follow-up. Board members may, through the Chair, ask clarifying questions to ensure that staff provides an appropriate response. Occasionally, a prompt response may be offered by the Chair or the General BOARD OF DIRECTORS HANDBOOK 14 ADOPTED XX, 2020 Manager/CEO when an obvious answer or resolution is available. The Board will not enter into a debate or make decisions in response to public comments that are not on the agenda for consideration. 6. Questions by a Board member to staff or consultants making presentations shall be directed to the Chair who will refer it to the General Manager/CEO for a response. Representing an Official District Position In order to ensure that they are properly representing their positions as elected officials of the East Valley Water District, Board members should adhere to the following guidelines: 1. Board members may use their title only when conducting official District business, for information purposes, or as an indication of background and expertise. 2. Once the Board of Directors has taken a position on an issue, all official District correspondence regarding that issue will reflect the Board's adopted position. 3. In most instances, the Board will authorize the Chair of the Board to send letters stating the District's official position to appropriate legislators. 4. No Board member shall attend a meeting of any outside agency or organization (including Representative Assignments) as an official representative of the District without prior authorization from the Chairman. Meetings of outside agencies and organizations that are included on the District’s list of Representative Assignments are to be attended by the designated Board member and/or alternate. If the designated Board member and/or alternate cannot attend an assigned meeting, a duly appointed substitute may attend on their behalf. 5. If a member of the Board appears before the meeting of another governmental agency organization to give a statement on an issue affecting the District (including Representative Assignments), the Board member shall indicate the majority position and opinion of the Board. (NOTE: Board members shall report on any actions taken at the next Board meeting). 6. Personal opinions and comments that may be contrary to adopted policy may be expressed only if the Board member clarifies that these statements do not reflect the official position of the Board or the District. 7. Board members should exercise caution when utilizing the news media, social media or other forms of communications to specifically express views which are in opposition to adopted Board policy. 8. When two Board members are authorized/assigned by the Board to attend a meeting as the District’s official representative, other Board members may not participate at the meeting in order to avoid violations of the Ralph M. Brown Act. BOARD OF DIRECTORS HANDBOOK 15 ADOPTED XX, 2020 CHAPTER 7 DIRECTOR’S CODE OF CONDUCT In order to promote the public’s trust in Board policies and to ensure the most effective and efficient delivery of District services, members of the Board shall abide by the following Director’s Code of Conduct: 1. Board members shall refrain from abusive conduct, personal charges, or verbal attacks upon the character or motives of other members of the Board, committees, staff, or the public. 2. Board members duties shall be performed in accordance with the processes and rules of order established by the Board. 3. Communication between Board members, including electronic, verbal and written, shall comply with all State-mandated open meeting law requirements (Brown Act). 4. Board members shall inform themselves on public issues, listen attentively to public discussions before the body, and focus on the business at hand. 5. Board decisions shall be based upon the merits and substance of the matter at hand. 6. Board members shall represent the official policies and positions of the Board. When presenting their personal opinions or positions publicly, members shall explicitly state they do not represent the Board or the District. 7. Board members shall respect and preserve the confidentiality of information provided to them concerning the confidential matters of the District. They must neither disclose confidential information without proper legal authorization nor use such information to advance or adversely affect the personal, financial, or private interests of themselves or others. 8. It is the responsibility of Board members to publicly share substantive information that is relevant to a matter under consideration that they have received from sources outside of the public decision-making process with all other Board members and the public prior to taking action on the matter. 9. Appropriate District staff should be involved when Board members meet with officials from other agencies and jurisdictions to ensure proper staff support as needed and to keep the General Manager/CEO informed. 10. Board members shall not attend internal staff meetings or meetings between District staff and third parties unless invited by the General Manager/CEO or directed by the Board to do so. 11. Board members shall disclose to the appropriate authorities and/or to the Board any behavior or activity that may qualify as corruption, abuse, fraud, bribery or other violation of the law. 12. Board members, by virtue of their public office, shall not take advantage of services or opportunities for personal gain that are not available to the public in general. BOARD OF DIRECTORS HANDBOOK 16 ADOPTED XX, 2020 They shall not accept gifts, favors or promises of future benefits that might compromise their independence of judgment or action or give the appearance of being compromised. Likewise, Board members shall not appear on behalf of, or advocate for, the private interests of a third-party before the Board. Conflict of Interest In order to assure their independence and impartiality on behalf of the public good, state law prohibits Board members from using their official positions to influence government decisions in which they have a financial interest or where they have an organizational responsibility or a personal relationship that would present a conflict of interest under applicable State law. In accordance with applicable State laws, the following provisions shall apply to all Board member actions: 1. A Board member will not have a financial interest in a contract with the District, or be a purchaser at a sale by the District or a vendor at a purchase made by the District, unless the Board member’s participation was authorized under Government Code sections 1091 or 1091.5, or other provisions of law. 2. A Board member will not participate in the discussion, deliberation or vote on a matter before the Board of Directors, or in any way attempt to use his or her official position to influence a decision of the Board, if he or she has a prohibited interest with respect to the matter, as defined in the Political Reform Act, Government Code sections 81000, and following, relating to conflicts of interest. Generally, a Board member has a financial interest in a matter if it is reasonably foreseeable that the Board decision would have a material financial effect (as defined by the Fair Political Practices Commission’s (“FPPC”) regulations) that is distinguishable from the effect on the public generally on: a. A business entity in which the Board member has a direct or indirect investment in the amount specified in the then-effective FPPC regulations; b. Real property in which the Board member has a direct or indirect investment interest, with a worth in the amount specified in the then-effective FPPC regulations; c. A source of income of the Board member in the amount specified in the then- effective FPPC regulations, within twelve months before the Board decision; d. A source of gifts to the Board member in an amount specified in the then-effective FPPC regulations within twelve months before the Board decision; e. A business entity in which the Board member holds a position as a director, trustee, officer, partner, manager or employee; f. The Board member’s personal expense, income, assets or liabilities, and those of his or her immediate family, are likely to go up or down in a 12-month period as a result if the decision by the amount specified in the then-effective FPPC regulations. 3. If a Board member believes that he or she may be disqualified from participation in the discussion, deliberations or vote on a particular matter due to a conflict of interest, the following procedure will be followed: BOARD OF DIRECTORS HANDBOOK 17 ADOPTED XX, 2020 a. If the Board member becomes aware of the potential conflict of interest before the Board meeting at which the matter will be discussed or acted on, the Board member will notify the District’s General Manager/CEO and the District’s legal counsel of the potential conflict of interest, so that a determination can be made whether it is a disqualifying conflict of interest; b. If it is not possible for the Board member to discuss the potential conflict with the General Manager/CEO and the District’s legal counsel before the meeting, or if the Board member does not become aware of the potential conflict until during the meeting, the Board member will immediately disclose the potential conflict during the Board meeting, so that there can be a determination whether it is a disqualifying conflict of interest; c. Upon a determination that there is a disqualifying conflict of interest, the Board member: (1) will not participate in the discussion, deliberation or vote on the matter for which a conflict of interest exists, which will be so noted in the Board minutes; and (2) leave the room until after the discussion, vote and any other disposition of the matter is concluded, unless the matter has been placed on the portion of the agenda reserved for uncontested matters (i.e., the consent calendar), in which case the Board member will identify the nature of the conflict and not vote on the specified item on the consent calendar. If the item is agendized for discussion and possible action, the Board member may speak on his or her personal interests in the matter during the time that the general public speaks on the issue but must leave the room during Board discussion and action on that item. 4. A Board member will not recommend the employment of a relative by the District. A Board member will not recommend the employment of a relative to any person known by the Board member to be bidding for or negotiating a contract with the District. Handling of Legal Matters The Board appoints the District’s legal counsel to provide a wide range of professional legal services, assistance, and legal advice to the Board of Directors, General Manager/CEO and all District departments and offices. 1. The following guidelines shall be employed by Board members when dealing with legal and/or other confidential matters: a. All written materials and verbal information provided to Board members on matters that are confidential and/or privileged under State law shall be kept in complete confidence to ensure that the District's position is not compromised. No disclosure or mention of any information in these materials may be made to anyone other than Board members, the General Manager/CEO or the District’s legal counsel. b. Confidential materials provided in preparation for and during Closed Sessions shall not be retained and electronic copies must be deleted or documents returned to staff at the conclusion of the Closed Session. c. Confidential materials provided to Board members outside of Closed Sessions must be destroyed, deleted, or returned to staff within thirty (30) days of their receipt. BOARD OF DIRECTORS HANDBOOK 18 ADOPTED XX, 2020 d. Board members may not request confidential written information from staff that has not been provided to all Board members. 2. All Board members who are desirous of contact with the District’s legal counsel, his or her staff, and/or attorney(s) contracted to work on behalf of the District shall obtain prior approval from the General Manager/CEO. Board members cannot enjoy or establish an attorney-client relationship with said attorney(s) by consulting with or speaking to same. Any attorney-client relationship established belongs to the District, acting through the Board of Directors, and as may be allowed in State law for purposes of defending the District and/or the Board in the course of litigation and/or administrative procedures, etc. Ethics Training AB 1234 requires elected or appointed officials who are compensated for their service or reimbursed for their expenses to take two hours of training in ethics principles and laws every two years. Those who enter office after January 1, 2006 must receive the training within a year of starting their service. They must then receive the training every two years after that. The training must cover general ethics principles relating to public service and ethic laws including: 1. Laws relating to personal financial gain by public officials (including bribery and conflict of interest laws); 2. Laws relating to office-holder perks, including gifts and travel restrictions, personal and political use of public resources, and prohibitions against gifts of public funds; 3. Governmental transparency laws, including financial disclosure requirements and open government laws (the Brown Act and Public Records Act); 4. Laws relating to fair processes, including fair contracting requirements, common law bias requirements, and due process. Sexual Harassment Prevention Training AB 1661 requires elected or appointed officials who are compensated for their service or reimbursed for their expenses to receive at least two hours of sexual harassment prevention training and education within the first six months of taking office or commencing employment, and every two years thereafter. The training must include information and practical guidance regarding the federal and state statutory provisions concerning the prohibition against, and the prevention and correction of, sexual harassment and the remedies available to victims of sexual harassment in employment. Enforcement Any actual or perceived violation of District policies, including the Code of Conduct, by a Board member should be referred to the Chair of the Board or the full Board of Directors for investigation, and consideration of any appropriate action warranted. A violation of this policy may be addressed by the use of such remedies as are available by law to the District, including but not limited to: BOARD OF DIRECTORS HANDBOOK 19 ADOPTED XX, 2020 1. Reassignment of committee positions; 2. Adoption of a resolution expressing disapproval of the conduct of the Board member who has violated this policy (i.e., censure); 3. Injunctive relief; 4. Referral of the violation to the District Attorney. BOARD OF DIRECTORS HANDBOOK 20 ADOPTED XX, 2020 APPENDIX 1 BOARD MEMBER ACKNOWLEDGEMENT This Board of Directors Handbook, which includes the Director’s Code of Conduct, shall be considered to be the definitive document relating to ethical conduct by the East Valley Water District Board of Directors. I affirm that I have received a copy of the East Valley Water District Board of Directors Handbook and that I have read and understand its provisions. ________________________________ Board Member Signature ____________________ Date B OAR D AG E N D A S TAF F R E P O RT Agenda Item #11. Meeting Date: March 11, 2020 Dis c ussion Item To: G overning Board Memb ers From: G eneral Manager/C E O S ubject: C o ns id er Approval o f G eneral Manager/C EO 's 2020/21 G o als and O b jec tives R E COMME N D AT IO N: S taff rec o mmend s that the Board of Direc tors Ap p ro ve the 2020/21 G eneral Manager/C E O ’s G o als and O bjec tives. B AC KG R O UN D / AN ALYS IS : Eac h year, as p art of the G eneral Manager ’s annual perfo rmance evaluatio n, the Board o f Directo rs d evelo p s up d ated go als and objectives to p ro vide directio n and meas ure degrees of o rganizational s uc ces s that are exp ected to be comp leted within a o ne-year time frame. T he F Y 2020/21 G o als and O bjec tives have been d evelo p ed to reflect the prio rities inc luded in the recently ad o pted F ive Year P lan. Add itionally, thes e goals will s erve as the Dis trict-wid e go als in the annual bud get. G eneral Manager/C EO F Y 2020/21 G o als : O p timize Infras tructure C o ntinue analys is fo r the potential construc tio n o f an ad d itio nal s urface water treatment plant. P ro ceed with effo rts to c o mp lete the c o nsolid ation o f mutual water companies in progress. F inanc ial S tability with F ull Und ers tanding of O perational C o mp lexities Evaluate the b enefits o f res truc turing current b o nds to take advantage of the financ ial market. Initiate the c o s t of s ervice analysis fo r wastewater c o llectio n and treatment in p reparatio n for the operations o f the S terling Natural R esource C enter. P rotect O rganizational Inves tments Up d ate the Dis trict’s S uc ces s io n P lan to better unders tand p o tential organization changes and gro wth. Develop internal effo rts to c o mmunic ate the Distric t’s b rand and the impo rtance of p ro tecting the high expec tations that it inc lud es . Maximize the District’s P o s itio n C o mp lete the ins tallatio n of s mart meters througho ut the Dis tric t. Begin d evelo p ing o p eratio nal plans and id entifying contrac t servic es nec es s ary for the S terling Natural R es o urc e C enter. Have O thers S ee the Dis tric t as a P remier Agenc y R ec o mmend ed b y: David E. S mith C hairman of the Board Have O thers S ee the Dis tric t as a P remier Agenc y Initiate effo rts to estab lish c o ntrac tual relationship s regarding high s tream food-waste to p rep are fo r energy generatio n at the S NR C . Increas e Distric t engagement with regio nal and ind us try ac tivities to s hare the s ucc es s experienc ed thro ugh the Dis tric t’s Vis io n. AGE N C Y GOALS AN D OB J E C T IVE S: G o al and O bjectives I - Implement Effective S olutio ns T hrough Visionary Lead ers hip a) Id entify O p portunities to O ptimize Natural R es ources b) Maximize Internal C ap ab ilities thro ugh O ngo ing P ro fessional Develop ment c ) S trengthen R egio nal, S tate and Natio nal P artners hips d) Encourage P erfo rmance Bas ed R es ults T hro ugh S taff Emp o werment G oal and O b jec tives I I - Maintain a C o mmitment to S us tainab ility, Trans p arency, and Ac countability a) P rac tic e Transparent and Ac countable F isc al Management b) Utilize Effective C ommunicatio n Metho ds c ) P urs ue Alternative F unding S ourc es d) P ro vid e Q uality Info rmatio n to Encourage C ommunity Engagement G oal and O b jec tives I I I - Deliver P ub lic S ervice with P urpose W hile Embrac ing C o ntinuous G rowth a) Advance Emergenc y P repared nes s Efforts b) S trive to P rovid e World C lass C us tomer R elations c ) P romo te a P o s itive O rganizational C ulture d) Emb rac e an Enviro nment o f Active Learning and Kno wled ge S haring G oal and O b jec tives I V - P romo te P lanning, Maintenanc e and P res ervation of Distric t R es o urces a) Develo p P rojects and P ro grams to Ens ure S afe and R eliable S ervic es b) Enhance P lanning Efforts that R espond to F uture Demands c ) Dedicate Effo rts To ward S ys tem Maintenanc e and Mod ernization d) Enable F ac t-Based Dec is ion Making T hro ugh S tate-of-the-Art Data Management F IS CAL IMPAC T T he G eneral Manager/C EO ’s go als and o b jec tives are the b as is by which the Board of Directors d etermines the G eneral Manager/C EO ’s Incentive P ro gram during his annual evaluatio n.