HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 03/25/2020REGULAR BOARD MEETING
VIA TELECONFERENCE
March 25, 2020 - 5:30 PM
In accordance with Governor Newsom's Executive Order N-25-20 and N-29-20,
this meeting is being conducted via teleconference. Anyone wishing to join the
WebEx meeting should:
dial 1-510-338-9438 and enter access code: 622 161 722
AGENDA
"In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors".
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
AGENDA - This agenda contains a brief general description of each item to be
considered. Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a determination
that an emergency exists or that a need to take immediate action on the item came to the
attention of the District subsequent to the posting of the agenda.
1.Approval of Agenda
2.APPROVAL OF CONSENT CALENDAR
All matters listed under the C onsent C alendar are considered by the Board of
Directors to be routine and will be enacted in one motion. T here will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items to
be discussed and/or removed from the Consent Calendar.
a.February 26, 2020 regular board meeting minutes
b.Financial Statements for February 2020
c.February 2020 Disbursements: Accounts payable disbursements for the period
include check numbers 255671 through 255834, bank drafts, and A C H
Payments in the amount of $6,669,248.19 and $322,613.72 for payroll.
D I SC U SSI ON AN D P O SSI B L E AC T I O N I T E MS
3.C onsider Master Services C ontracts for Engineering and Project Support Services
4.C onsider Adoption of Resolution 2020.05 - Ratification of the Proclamation of a
Local State of Emergency Regarding C O VID-19 and approve Policy 6.13 C O VID-
19 Workplace Protocol
RE P O RT S
5.Board of Directors' Reports
6.General Manager/C EO Report
7.Legal Counsel Report
8.Board of Directors' Comments
AD J O U RN
P LEAS E NO T E:
Materials related to an item on this agenda s ubmitted to the Board after dis tribution of the agenda packet
are availab le fo r pub lic ins p ectio n in the District's o ffic e lo cated at 31111 G reens p o t R d., Highland , during
normal bus ines s ho urs. Also, s uc h d o cuments are available on the District's website at www.eastvalley.org
subject to staff's ability to pos t the doc uments before the meeting.
P urs uant to G overnment C o d e S ec tio n 54954.2(a), any reques t for a d is ab ility-related modific ation or
ac commodation, inc luding auxiliary aid s o r s ervic es , that is s o ught in order to p artic ip ate in the above-
agendized p ublic meeting s ho uld be d irected to the District C lerk at (909) 885-4900 at leas t 72 ho urs prior
to said meeting.
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Minutes 2/26/2020 sma
Draft pending approval
EAST VALLEY WATER DISTRICT February 26, 2020
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Vice Chairman
Goodrich led the flag salute.
PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Kelly Malloy, Director of Strategic Services; Justine
Hendricksen, District Clerk; Shayla Antrim, Senior Administrative
Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Smith declared the public participation section of the meeting open at 5:30
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Coats-Goodrich) that the February 26, 2020 agenda be approved as
submitted.
APPROVE THE DECEMBER 11, 2019 REGULAR BOARD MEETING MINUTES
M/S/C (Coats-Goodrich) that the Board approve the December 11, 2019 regular
board meeting minutes as submitted.
APPROVE THE JANUARY 8, 2020 REGULAR BOARD MEETING MINUTES
M/S/C (Coats-Goodrich) that the Board approve the January 8, 2020 regular board
meeting minutes as submitted.
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APPROVE THE FINANCIAL STATEMENTS FOR JANUARY 2020
M/S/C (Coats-Goodrich) that the Board approve the financial statements for
January 2020 as submitted.
DISBURSEMENTS
M/S/C (Coats-Goodrich) that the General Fund Disbursements #255503 through
#255670 which were distributed during the period of January 1, 2020 through January
31, 2020, bank drafts, and ACH Payments in the amount of $22,728,888.95 and
$341,607.20 for payroll and benefit contributions, totaling $23,070,496.15 be approved.
HAZARD MITIGATION PLAN UPDATE
The Director of Strategic Services provided a presentation and an overview of updates
made to the Hazard Mitigation Plan (HMP). She stated that the Federal Emergency
Management Agency (FEMA) and California Office of Emergency Services (Cal OES)
requires communities and organizations to develop and maintain a Hazard Mitigation
Plan. This plan allows the District to be eligible for grant assistance after a disaster and
is to be updated every five years and submitted to FEMA for review and approval. The
document examines vulnerabilities to natural and man-made hazards and identifies
strategies to reduce or eliminate impacts. She gave a brief overview of hazards that
could impact the District’s service area and strategies to overcome them. She stated
that staff has been working with the District’s consultant, Arcadis, through the process.
She stated that the HMP is the only emergency related plan that is available for public
review; and that the District is seeking input from community members regarding
potential hazards present within the District’s service area, to be considered for
incorporation into the HMP’s goals and objectives.
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION BOARD OF DIRECTORS SUPPORT
RESOLUTION 2020.02
The General Manager/CEO stated that at the last meeting the Board placed Director
Coats in nomination to fill a vacancy on the California Special Districts Association Board
(CSDA); at this time staff is requesting that the Board consider Director Coats to be
placed in nomination as a board member of CSDA for the 2021-2023 term. He stated that
Chairman Coats’ interest in his submittal of nomination paperwork is to continue with
the District’s efforts to increase regional partnerships and participation with other
agencies.
M/S/C (Morales-Carrillo) that the Board adopt Resolution 2020.02 to support
placing in nomination Ronald L. Coats as a member of the California Special Districts
Association Southern Network Seat C Board Election.
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ADOPTION OF FIVE-YEAR WORK PLAN
The Director of Strategic Services stated that during a series of meetings with staff and
the Community Advisory Commission, an updated Five-Year Work Plan has been
prepared. She discussed minor adjustments to the Five-Year Work Plan and key
highlights of 2019 accomplishments. She stated that upon approval of the Plan, it will
be incorporated into District-wide goals assigned to the General Manager/CEO.
M/S/C (Morales-Goodrich) that the Board adopt the updated Five-Year Work Plan
as submitted.
BOARD OF DIRECTORS’ REPORTS
Director Morales reported on the following: February 14 he attended the Inland Valley
Association of Realtors meeting where he provided an update on the progress of the
SNRC; February 19 he met with consultant, Bill Kelly, to discuss the General
Manager/CEO’s evaluation; February 20 he toured the SNRC site with the General
Manager/CEO; and February 25 he attended the Pathway Ribbon Cutting Ceremony at
Indian Springs High School.
Director Coats reported on the following: January 23 he attended the Highland Chamber
of Commerce Annual Installation Dinner event; January 24 he attended the Inland
Empire Economic Partnership meeting; January 27 he attended the Association San
Bernardino County Special Districts meeting; February 4 he attended the San Bernardino
Valley Municipal Water District Board meeting where they approved their water
management plan; February 4-5 he attended California Special District Association
committee meetings; February 6 he toured tank rehabilitation work at Plant 39-A;
February 18 he attended San Bernardino Valley Municipal Water District Board meeting;
February 19 he met with consultant, Bill Kelly, to discuss the General Manager/CEO’s
evaluation; and February 24 he attended the Association San Bernardino County Special
Districts meeting where the speaker was Supervisor Janet Rutherford.
Director Carrillo reported on the following: February 19 he participated in the planning
committee for the San Bernardino County Water Conference; February 19 he met with
consultant, Bill Kelly, to discuss the General Manager/CEO evaluation; February 21 he
discussed District business with the General Manager/CEO; and February 24 he attended
the Pathway Ribbon Cutting Ceremony at Indian Springs High School.
Vice Chairman Goodrich reported on the following: February 19 he met with consultant,
Bill Kelly, to discuss the General Manager/CEO evaluation; February 20 he met with the
General Manager/CEO to review the agenda and to discuss District business; and
February 24 he attended the Association San Bernardino County Special Districts
meeting.
Chairman Smith reported on the following: February 19 he met with consultant, Bill
Kelly, to discuss the General Manager/CEO evaluation; February 20 he met with the
General Manager/CEO to review the agenda and to discuss District business; February
24 he attended the Association San Bernardino County Special Districts meeting; and
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Minutes 2/26/2020 sma
February 24 he attended the Pathway Ribbon Cutting Ceremony at Indian Springs High
School.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported on the following: February 22 the District hosted a
Conservation Workshop which provided tips on staying within your water budget, rebate
programs, and information on water legislation; February 25 Board members and staff
attended the Pathways Ribbon Cutting ceremony at Indian Springs High School: the
program will allow students to work toward their water certification while in high school.
The General Manager/CEO stated that on February 27 the District is holding an SNRC
Milestone Luncheon to celebrate construction progress and recent project milestones;
and March 2 he will be meeting with legislators in Sacramento along with Board members
and staff.
The General Manager/CEO announced that the District’s retired Chief Financial Officer,
Ms. Alberta Hess, passed away on February 10. He stated that services will be held
February 28 and to contact Ms. Hendricksen for information regarding the service.
LEGAL COUNSEL REPORT
There were no comments at this time.
BOARD OF DIRECTORS’ COMMENTS
Vice Chairman Goodrich praised the Community Advisory Commission on their comments
regarding the development of the Hazard Mitigation Plan.
Director Coats thanked fellow Board members for their support during his family
emergency.
Director Morales congratulated Director Coats on his nomination to the California
Special District Association Board. He stated that he received wonderful feedback from
customers in regard to the District’s Conservation Workshop. He enjoyed attending the
Pathway Ribbon Cutting ceremony at Indian Springs High School.
Chairman Smith thanked the Human Resources Manager and staff for their work
organizing the Pathway Ribbon Cutting ceremony at Indian Springs High School and for
putting together the program; and he thanked staff for their assistance with providing
the Rotary Club a tour of the SNRC.
Information only.
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Minutes 2/26/2020 sma
ADJOURN
The meeting adjourned at 6:38 p.m.
___________________________
David E. Smith, Board President
__________________________
John Mura, Secretary
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #2.b .
Meeting Date: Marc h 25, 2020
C ons ent Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: F inanc ial S tatements fo r F ebruary 2020
R E C O MME N D AT IO N:
S taff rec o mmends that the Board of Directo rs (Bo ard ) ac cept and file the attac hed financial s tatements as of,
and for the p erio d ended, F ebruary 29, 2020.
B AC KGR O UN D / AN ALYS IS :
Includ ed herewith fo r the Board’s review is a s ummary o f Eas t Valley Water District’s financ ial results , as of
F eb ruary 29, 2020.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the F inanc e Dep artment.
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
ATTACH M E N TS:
Description Type
February 2020 Financial Statement Monthly Review Backup Material
February 2020 Financial Statements Backup Material
FINANCIAL STATEMENTS MONTHLY REVIEW
FEBRUARY 29, 2020
page | 1
FINANCIAL STATEMENTS MONTHLY REVIEW
FEBRUARY 29, 2020
page | 2
FINANCIAL STATEMENTS MONTHLY REVIEW
FEBRUARY 29, 2020
page | 3
FINANCIAL STATEMENTS MONTHLY REVIEW
FEBRUARY 29, 2020
page | 4
FINANCIAL STATEMENTS MONTHLY REVIEW
FEBRUARY 29, 2020
page | 5
FINANCIAL STATEMENTS MONTHLY REVIEW
FEBRUARY 29, 2020
page | 6
FINANCIAL STATEMENTS MONTHLY REVIEW
FEBRUARY 29, 2020
page | 7
WATER WASTEWATER DISTRICT TOTAL
Assets:
Current Assets:
01 Cash and Cash Equivalents 12,369,005.25$ -$ 12,369,005.25$
02 Investments 3,225,157.89 1,503,759.69 4,728,917.58
03 Accounts Receivable, Net 3,879,666.98 270,813.79 4,150,480.77
04 - Interest Receivable 5,951.06 3,377.19 9,328.25
14*05 Other Receivables 392,827.44 - 392,827.44
07 Due from Sewer Fund 10,319,807.73 - 10,319,807.73
06 Due from Other Governments 58,144.57 12,611,317.46 12,669,462.03
08 Inventory 445,529.24 6,721.16 452,250.40
09 Prepaid Expenses 245,439.60 29,346.26 274,785.86
30,941,529.76 14,425,335.55 45,366,865.31
Non-Current Assets:
10 Restricted Cash and Cash Equivalents 5,154,328.15 3,883,943.49 9,038,271.64
11 Capital Assets not being Depreciated 9,905,205.59 60,563,257.19 70,468,462.78
13 Capital Assets, Net 107,053,059.58 19,398,261.16 126,451,320.74
122,112,593.32 83,845,461.84 205,958,055.16
Total Assets:153,054,123.08 98,270,797.39 251,324,920.47
Deferred Outflow Of Resources
24*Deferred Charge on Refunding 102,610.45 - 102,610.45
25 Deferred Outflows - Pensions 2,720,647.39 818,040.61 3,538,688.00
155,877,380.92 99,088,838.00 254,966,218.92
Current Liabilities:
22 Accounts Payable and Accrued Expenses 698,394.50 29,959.97 728,354.47
29 Due to Water Fund - 10,319,807.73 10,319,807.73
23 Accrued Payroll and Benefits 1,772.49 - 1,772.49
15 Customer Service Deposits 1,562,897.61 - 1,562,897.61
16 Construction Advances and Retentions 109,800.67 2,472,667.61 2,582,468.28
17 Accrued Interest Payable 368,329.02 52,493.75 420,822.77
18 Current Portion of Compensated Absences 352,523.20 70,440.80 422,964.00
19 Current Portion of Long-Term Debt 2,490,302.30 127,957.51 2,618,259.81
5,584,019.79 13,073,327.37 18,657,347.16
Non-Current Liabilities:
20 Compensated Absences, less current portion 202,184.54 33,017.88 235,202.42
28 Net Pension Liability 8,394,844.82 2,452,110.18 10,846,955.00
21 Long Term Debt, Less Current Portion 40,561,559.33 44,772,459.62 85,334,018.95
27 Other Liabilities 1,173.64 406,809.24 407,982.88
Deferred Inflows Of Resources
26 Deferred Inflows - Pensions 513,098.67 160,544.33 673,643.00
49,672,861.00 47,824,941.25 97,497,802.25
55,256,880.79 60,898,268.62 116,155,149.41
31 Equity 93,752,554.20 30,643,122.62 124,395,676.82
93,752,554.20 30,643,122.62 124,395,676.82
Tot Total Revenue 18,534,116.69 15,773,038.51 34,307,155.20
Tot Total Expense 11,666,170.76 8,225,591.75 19,891,762.51
6,867,945.93 7,547,446.76 14,415,392.69
100,620,500.13 38,190,569.38 138,811,069.51
155,877,380.92$ 99,088,838.00$ 254,966,218.92$
Unaudited
As of February 29, 2020
Combining Schedule of Net Position
Total Equity and Current Surplus (Deficit):
Total Assets and Deferred Outflows of Resources:
Total Current Assets:
Total Non-Current Assets:
Total Liabilities, Equity and Current Surplus (Deficit):
Total Total Beginning Equity:
Equity:
Revenues Over/Under Expenses
Total Current Liabilities:
Total Non-Current and Deferred Inflows of Resources:
Total Liabilities and Deferred Inflows of Resources:
Page 1 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 975,541.52$ 11,785,779.27$ 15,900,000.00$ -$ -$ -$ 15,900,000.00$ 4,114,220.73$
42 Meter Charges 753,432.54 6,022,577.66 8,980,000.00 - - - 8,980,000.00 2,957,422.34
43 Penalties 10,276.31 346,364.13 471,000.00 3,772.53 26,958.17 200,000.00 671,000.00 297,677.70
44 Wastewater System Charges - - - 373,395.74 3,137,227.57 4,648,000.00 4,648,000.00 1,510,772.43
45 Wastewater Treatment Charges - - - 711,484.76 5,830,595.92 8,665,000.00 8,665,000.00 2,834,404.08
46 Other Operating Revenue 62,685.80 197,779.34 - 3,475.00 15,287.50 2,000.00 2,000.00 (211,066.84)
47 Non Operating Revenue 8,175.93 179,378.79 284,000.00 - 6,760,731.85 50,000.00 334,000.00 (6,606,110.64)
48 Gain or Loss on Disposition - 2,237.50 - - 2,237.50 - - (4,475.00)
56 Benefits - - - - - - - -
68 Depreciation - - - - - - - -
Revenue Total:1,810,112.10 18,534,116.69 25,635,000.00 1,092,128.03 15,773,038.51 13,565,000.00 39,200,000.00 4,892,844.80
- - - - -
Expense by Category
51 Labor 353,807.86 2,970,826.53 5,214,300.00 93,806.64 773,316.42 1,375,700.00 6,590,000.00 2,845,857.05
56 Benefits 125,755.85 2,056,341.89 2,822,250.00 30,849.13 523,048.59 754,750.00 3,577,000.00 997,609.52
63 Contract Services 246,496.50 2,352,804.70 3,765,750.00 750,207.00 6,450,068.01 9,655,250.00 13,421,000.00 4,618,127.29
65 Professional Development 10,819.66 143,016.10 295,250.00 2,552.88 47,498.80 106,750.00 402,000.00 211,485.10
53 Overtime 28,421.67 254,315.43 291,350.00 853.03 12,225.26 57,650.00 349,000.00 82,459.31
62 Materials and Supplies 130,053.21 937,218.16 1,275,700.00 8,236.38 71,547.35 129,300.00 1,405,000.00 396,234.49
64 Utilities 129,725.09 1,494,113.73 2,426,400.00 9,326.45 62,213.01 185,600.00 2,612,000.00 1,055,673.26
52 Temporary Labor 1,915.80 13,346.83 - 821.07 5,720.08 - - (19,066.91)
67 Other 138,347.28 402,228.03 358,000.00 59,208.99 171,120.65 153,000.00 511,000.00 (62,348.68)
54 Standby 2,300.00 22,016.32 33,000.00 580.00 3,846.08 2,000.00 35,000.00 9,137.60
61 Water Supply 68,316.32 256,233.97 1,067,000.00 - - - 1,067,000.00 810,766.03
71 - Debt Service 31,287.02 2,557,268.85 4,066,000.00 - 209,987.50 312,000.00 4,378,000.00 1,610,743.65
81 - Capital Improvement 166,527.15 1,925,109.92 3,125,000.00 4,164,405.98 22,893,251.15 200,000.00 3,325,000.00 (21,493,361.07)
82 - Capital Outlay 67,013.66 480,834.95 895,000.00 9,210.24 558,913.59 633,000.00 1,528,000.00 488,251.46
83 - Accounting Income Add back (233,540.81) (4,199,504.65) - (4,173,616.22) (23,557,164.74) - - 27,756,669.39
Expense Total:1,267,246.26 11,666,170.76 25,635,000.00 956,441.57 8,225,591.75 13,565,000.00 39,200,000.00 19,308,237.49
Total Surplus (Deficit):542,865.84$ 6,867,945.93$ -$ 135,686.46$ 7,547,446.76$ -$ -$ -$
Unaudited
Revenue and Expense Budget-to-Actual by Category
Month Ended February 29, 2020
WATER WASTEWATER DISTRICT WIDE
Page 2 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 975,541.52$ 11,785,779.27$ 15,900,000.00$ -$ -$ -$ 15,900,000.00$ 4,114,220.73$
42 Meter Charges 753,432.54 6,022,577.66 8,980,000.00 - - - 8,980,000.00 2,957,422.34
43 Penalties 10,276.31 346,364.13 471,000.00 3,772.53 26,958.17 200,000.00 671,000.00 297,677.70
44 Wastewater System Charges - - - 373,395.74 3,137,227.57 4,648,000.00 4,648,000.00 1,510,772.43
45 Wastewater Treatment Charges - - - 711,484.76 5,830,595.92 8,665,000.00 8,665,000.00 2,834,404.08
46 Other Operating Revenue 62,685.80 197,779.34 - 3,475.00 15,287.50 2,000.00 2,000.00 (211,066.84)
47 Non Operating Revenue 8,175.93 179,378.79 284,000.00 - 6,760,731.85 50,000.00 334,000.00 (6,606,110.64)
Revenue Total:1,810,112.10 18,534,116.69 25,635,000.00 1,092,128.03 15,773,038.51 13,565,000.00 39,200,000.00 4,892,844.80
- - - - -
Expense by Program
Progra 1000 - Board of Directors 9,524.71 87,744.46 179,900.00 3,897.68 36,004.75 77,100.00 257,000.00 133,250.79
Progra 2000 - General Administration 47,192.38 541,264.11 912,800.00 18,488.10 208,813.16 391,200.00 1,304,000.00 553,922.73
Progra 2100 - Human Resources 156,132.03 635,474.08 716,800.00 66,913.64 266,727.60 307,200.00 1,024,000.00 121,798.32
Progra 2200 - Public Affairs 58,084.35 556,799.73 1,054,200.00 32,932.34 270,992.15 385,800.00 1,440,000.00 612,208.12
Progra 2300 - Conservation 65,201.37 234,431.96 589,000.00 - - - 589,000.00 354,568.04
Progra 3000 - Finance 54,609.77 532,015.57 874,600.00 23,438.50 232,167.74 374,400.00 1,249,000.00 484,816.69
Progra 3200 - Information Technology 16,879.99 309,189.30 652,400.00 7,234.27 131,810.40 279,600.00 932,000.00 491,000.30
Progra 3300 - Customer Service 44,565.02 650,569.91 1,238,200.00 19,007.01 205,775.19 376,800.00 1,615,000.00 758,654.90
Progra 3400 - Meter Service 16,964.76 170,000.09 295,000.00 - 621.80 - 295,000.00 124,378.11
Progra 4000 - Engineering 52,257.01 563,155.51 1,085,700.00 19,936.92 224,497.25 465,300.00 1,551,000.00 763,347.24
Progra 5000 - Water Production 332,709.93 2,613,526.38 4,667,000.00 - - - 4,667,000.00 2,053,473.62
Progra 5100 - Water Treatment 51,895.52 538,270.78 870,000.00 - - - 870,000.00 331,729.22
Progra 5200 - Water Quality 23,893.28 275,307.18 461,000.00 - - - 461,000.00 185,692.82
Progra 6000 - Field Maintenance Administration 20,690.67 205,313.94 391,500.00 2,940.92 26,341.60 43,500.00 435,000.00 203,344.46
Progra 6100 - Water Maintenance 193,846.83 2,108,902.71 2,317,000.00 - - - 2,317,000.00 208,097.29
Progra 6200 - Wastewater Maintenance - - - 745,381.99 6,350,673.41 9,479,000.00 9,479,000.00 3,128,326.59
Progra 7000 - Facilities Maintenance 52,515.73 540,717.24 806,500.00 12,369.22 118,227.15 191,500.00 998,000.00 339,055.61
Progra 7100 - Fleet Maintenance 38,891.25 339,778.74 437,400.00 3,900.98 47,952.05 48,600.00 486,000.00 98,269.21
Progra 8000 - Capital 31,287.02 763,709.07 8,086,000.00 - 104,987.50 1,145,000.00 9,231,000.00 (19,394,365.96)
Expense Total:1,267,141.62 11,666,170.76 25,635,000.00 956,441.57 8,225,591.75 13,565,000.00 39,200,000.00 (8,448,431.90)
Total Surplus (Deficit):542,970.48$ 6,867,945.93$ -$ 135,686.46$ 7,547,446.76$ -$ -$ -$
Revenue and Expense Budget-to-Actual by Program
Month Ended February 29, 2020
Unaudited
WATER WASTEWATER DISTRICT WIDE
Page 3 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 975,541.52$ 11,785,779.27$ 15,900,000.00$ -$ -$ -$ 15,900,000.00$ 4,114,220.73$
42 Meter Charges 753,432.54 6,022,577.66 8,980,000.00 - - - 8,980,000.00 2,957,422.34
43 Penalties 10,276.31 346,364.13 471,000.00 3,772.53 26,958.17 200,000.00 671,000.00 297,677.70
44 Wastewater System Charges - - - 373,395.74 3,137,227.57 4,648,000.00 4,648,000.00 1,510,772.43
45 Wastewater Treatment Charges - - - 711,484.76 5,830,595.92 8,665,000.00 8,665,000.00 2,834,404.08
46 Other Operating Revenue 62,685.80 197,779.34 - 3,475.00 15,287.50 2,000.00 2,000.00 (211,066.84)
47 Non Operating Revenue 8,175.93 179,378.79 284,000.00 - 6,760,731.85 50,000.00 334,000.00 (6,606,110.64)
48 Gain or Loss on Disposition - 2,237.50 - - 2,237.50 - - (4,475.00)
56 Benefits - - - - - - - -
68 Depreciation - - - - - - - -
Revenue Total:1,810,112.10 18,534,116.69 25,635,000.00 1,092,128.03 15,773,038.51 13,565,000.00 39,200,000.00 4,892,844.80
Program: 1000 - Board of Directors - - -
51 Labor 4,780.66$ 34,180.66$ 73,500.00$ 1,890.00$ 14,490.00$ 31,500.00$ 105,000.00$ 56,329.34$
56 Benefits 3,992.61 42,590.79 59,500.00 1,711.11 18,253.35 25,500.00 85,000.00 24,155.86
62 Materials and Supplies 104.64 1,179.01 700.00 44.86 505.30 300.00 1,000.00 (684.31)
63 Contract Services - - 7,700.00 - - 3,300.00 11,000.00 11,000.00
65 Professional Development 751.44 9,794.00 38,500.00 251.71 2,756.10 16,500.00 55,000.00 42,449.90
Program: 1000 - Board of Directors Total:9,629.35 87,744.46 179,900.00 3,897.68 36,004.75 77,100.00 257,000.00 133,250.79
Program: 2000 - General Administration - - -
51 Labor 23,798.17 216,871.04 361,900.00 10,199.30 84,957.57 155,100.00 517,000.00 215,171.39
53 Overtime 77.72 1,046.59 2,100.00 33.31 448.55 900.00 3,000.00 1,504.86
56 Benefits 10,151.41 169,544.07 226,800.00 2,613.31 59,872.83 97,200.00 324,000.00 94,583.10
62 Materials and Supplies 44.70 2,168.68 4,200.00 19.15 929.46 1,800.00 6,000.00 2,901.86
63 Contract Services 12,637.74 90,532.43 237,300.00 5,416.18 36,418.48 101,700.00 339,000.00 212,049.09
64 Utilities 163.12 919.63 2,100.00 69.91 394.14 900.00 3,000.00 1,686.23
65 Professional Development 319.52 60,181.67 78,400.00 136.94 25,792.13 33,600.00 112,000.00 26,026.20
Program: 2000 - General Administration Total:47,192.38 541,264.11 912,800.00 18,488.10 208,813.16 391,200.00 1,304,000.00 553,922.73
Program: 2100 - Human Resources - - - -
51 Labor 11,704.84 95,203.85 159,600.00 5,016.36 40,801.78 68,400.00 228,000.00 91,994.37
52 Temporary Labor - - - - - - - -
53 Overtime 77.72 975.39 2,100.00 33.31 418.02 900.00 3,000.00 1,606.59
56 Benefits 3,986.56 77,346.29 97,300.00 1,708.45 33,134.39 41,700.00 139,000.00 28,519.32
62 Materials and Supplies 89.47 484.62 7,000.00 38.34 207.68 3,000.00 10,000.00 9,307.70
63 Contract Services 1,860.61 28,361.18 61,600.00 797.40 12,154.79 26,400.00 88,000.00 47,484.03
64 Utilities 40.17 215.23 700.00 17.21 92.21 300.00 1,000.00 692.56
65 Professional Development 218.33 33,606.04 31,500.00 93.58 8,798.08 13,500.00 45,000.00 2,595.88
67 Other 138,154.33 399,281.48 357,000.00 59,208.99 171,120.65 153,000.00 510,000.00 (60,402.13)
Program: 2100 - Human Resources Total:156,132.03 635,474.08 716,800.00 66,913.64 266,727.60 307,200.00 1,024,000.00 121,798.32
Month Ended February 29, 2020
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Page 4 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended February 29, 2020
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 2200 - Public Affairs - - - -
51 Labor 25,456.53 189,148.97 434,000.00 10,266.38 79,332.90 120,000.00 554,000.00 285,518.13
52 Temporary Labor - - - - - - - -
53 Overtime 452.92 1,778.65 4,900.00 194.11 803.03 2,100.00 7,000.00 4,418.32
56 Benefits 6,887.48 106,103.97 179,200.00 2,799.44 50,028.21 76,800.00 256,000.00 99,867.82
62 Materials and Supplies 193.74 7,949.47 116,200.00 123.00 14,877.24 49,800.00 166,000.00 143,173.29
63 Contract Services 15,801.34 236,450.43 275,100.00 13,099.76 116,067.90 117,900.00 393,000.00 40,481.67
64 Utilities 6,850.12 7,542.14 16,100.00 5,402.99 5,951.68 6,900.00 23,000.00 9,506.18
65 Professional Development 2,442.22 7,826.10 28,700.00 1,046.66 3,931.19 12,300.00 41,000.00 29,242.71
Program: 2200 - Public Affairs Total:58,084.35 556,799.73 1,054,200.00 32,932.34 270,992.15 385,800.00 1,440,000.00 612,208.12
Program: 2300 - Conservation - - - -
51 Labor 9,665.24 78,754.51 101,000.00 - - - 101,000.00 22,245.49
52 Temporary Labor - - - - - - - -
53 Overtime - 1,196.03 3,000.00 - - - 3,000.00 1,803.97
56 Benefits 2,475.01 22,670.32 30,000.00 - - - 30,000.00 7,329.68
62 Materials and Supplies 41,448.23 93,418.18 223,000.00 - - - 223,000.00 129,581.82
63 Contract Services 6,427.81 31,918.76 200,000.00 - - - 200,000.00 168,081.24
64 Utilities 2,525.08 3,206.00 22,000.00 - - - 22,000.00 18,794.00
65 Professional Development 2,660.00 3,268.16 10,000.00 - - - 10,000.00 6,731.84
Program: 2300 - Conservation Total:65,201.37 234,431.96 589,000.00 - - - 589,000.00 354,568.04
Program: 3000 - Finance - - - -
51 Labor 34,440.95 281,097.05 474,600.00 14,701.48 120,263.54 203,400.00 678,000.00 276,639.41
52 Temporary Labor - - - - - - - -
53 Overtime 32.71 3,289.62 3,500.00 14.02 1,409.82 1,500.00 5,000.00 300.56
56 Benefits 10,070.83 200,960.83 263,200.00 4,409.32 86,293.57 112,800.00 376,000.00 88,745.60
62 Materials and Supplies 410.44 3,812.18 7,700.00 175.89 1,633.76 3,300.00 11,000.00 5,554.06
63 Contract Services 7,986.54 35,541.74 104,300.00 3,422.81 19,467.20 44,700.00 149,000.00 93,991.06
64 Utilities 181.29 914.20 2,800.00 77.69 391.79 1,200.00 4,000.00 2,694.01
65 Professional Development 1,487.01 6,318.75 17,500.00 637.29 2,708.06 7,500.00 25,000.00 15,973.19
67 Other - 81.20 1,000.00 - - - 1,000.00 918.80
Program: 3000 - Finance Total:54,609.77 532,015.57 874,600.00 23,438.50 232,167.74 374,400.00 1,249,000.00 484,816.69
Program: 3200 - Information Technology - - - -
51 Labor 9,720.45 91,712.96 240,800.00 4,165.96 39,305.63 103,200.00 344,000.00 212,981.41
52 Temporary Labor - - - - - - - -
53 Overtime - - - - - - - -
56 Benefits 1,518.35 39,430.25 70,700.00 650.66 16,199.34 30,300.00 101,000.00 45,370.41
62 Materials and Supplies 1,664.84 12,251.92 25,900.00 713.50 5,250.81 11,100.00 37,000.00 19,497.27
63 Contract Services 3,659.31 161,212.45 299,600.00 1,568.27 69,091.03 128,400.00 428,000.00 197,696.52
64 Utilities 296.05 2,452.23 3,500.00 126.88 1,050.94 1,500.00 5,000.00 1,496.83
65 Professional Development 20.99 2,129.49 11,900.00 9.00 912.65 5,100.00 17,000.00 13,957.86
Program: 3200 - Information Technology Total:16,879.99 309,189.30 652,400.00 7,234.27 131,810.40 279,600.00 932,000.00 491,000.30
Page 5 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended February 29, 2020
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 3300 - Customer Service - - - -
51 Labor 13,087.64 128,522.77 240,800.00 5,608.96 55,081.13 103,200.00 344,000.00 160,396.10
52 Temporary Labor 1,915.80 13,346.83 - 821.07 5,720.08 - - (19,066.91)
53 Overtime 220.82 2,918.86 3,500.00 94.65 1,250.93 1,500.00 5,000.00 830.21
56 Benefits 7,653.38 109,933.78 147,000.00 3,270.44 47,133.74 63,000.00 210,000.00 52,932.48
62 Materials and Supplies 313.35 3,277.79 6,300.00 134.31 1,404.79 2,700.00 9,000.00 4,317.42
63 Contract Services 20,159.63 340,398.32 716,700.00 8,639.81 74,471.43 153,300.00 870,000.00 455,130.25
64 Utilities 338.95 47,648.01 110,700.00 145.27 20,420.59 48,300.00 159,000.00 90,931.40
65 Professional Development 682.50 1,658.20 13,200.00 292.50 292.50 4,800.00 18,000.00 16,049.30
67 Other 192.95 2,865.35 - - - - - (2,865.35)
Program: 3300 - Customer Service Total:44,565.02 650,569.91 1,238,200.00 19,007.01 205,775.19 376,800.00 1,615,000.00 758,654.90
Program: 3400 - Meter Service - - - -
51 Labor 13,129.13 107,925.62 187,000.00 - 517.04 - 187,000.00 78,557.34
53 Overtime 130.64 1,323.03 10,000.00 - - - 10,000.00 8,676.97
56 Benefits 3,489.10 53,938.00 83,000.00 - 104.76 - 83,000.00 28,957.24
62 Materials and Supplies - 1,728.66 5,000.00 - - - 5,000.00 3,271.34
63 Contract Services 105.24 4,293.62 8,000.00 - - - 8,000.00 3,706.38
64 Utilities 110.65 791.16 2,000.00 - - - 2,000.00 1,208.84
65 Professional Development - - - - - - - -
Program: 3400 - Meter Service Total:16,964.76 170,000.09 295,000.00 - 621.80 - 295,000.00 124,378.11
Program: 4000 - Engineering - - - -
51 Labor 33,017.07 293,046.04 491,400.00 14,150.14 125,590.77 210,600.00 702,000.00 283,363.19
52 Temporary Labor - - - - - - - -
53 Overtime 58.29 642.14 1,400.00 24.98 275.20 600.00 2,000.00 1,082.66
56 Benefits 8,617.78 156,818.24 212,800.00 3,684.95 67,393.70 91,200.00 304,000.00 79,788.06
62 Materials and Supplies 311.74 4,258.72 16,100.00 133.59 1,825.16 6,900.00 23,000.00 16,916.12
63 Contract Services 3,931.02 45,913.59 202,300.00 1,684.72 25,372.24 86,700.00 289,000.00 217,714.17
64 Utilities 6,157.11 58,076.11 137,200.00 222.54 2,396.68 58,800.00 196,000.00 135,527.21
65 Professional Development 164.00 4,400.67 24,500.00 36.00 1,643.50 10,500.00 35,000.00 28,955.83
Program: 4000 - Engineering Total:52,257.01 563,155.51 1,085,700.00 19,936.92 224,497.25 465,300.00 1,551,000.00 763,347.24
Program: 5000 - Water Production - - - -
51 Labor 48,620.72 389,443.05 709,000.00 - - - 709,000.00 319,556.95
53 Overtime 1,966.48 20,861.15 61,000.00 - - - 61,000.00 40,138.85
54 Standby 1,400.00 9,976.00 15,000.00 - - - 15,000.00 5,024.00
56 Benefits 16,070.93 331,115.63 461,000.00 - - - 461,000.00 129,884.37
61 Water Supply 68,316.32 256,233.97 1,067,000.00 - - - 1,067,000.00 810,766.03
62 Materials and Supplies 12,107.01 162,289.90 299,000.00 - - - 299,000.00 136,710.10
63 Contract Services 100,310.24 331,964.01 381,000.00 - - - 381,000.00 49,035.99
64 Utilities 82,287.38 1,104,140.31 1,664,000.00 - - - 1,664,000.00 559,859.69
65 Professional Development 1,630.85 7,502.36 10,000.00 - - - 10,000.00 2,497.64
Program: 5000 - Water Production Total:332,709.93 2,613,526.38 4,667,000.00 - - - 4,667,000.00 2,053,473.62
Page 6 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended February 29, 2020
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 5100 - Water Treatment - - - -
51 Labor 17,046.48 143,568.02 242,000.00 - - - 242,000.00 98,431.98
53 Overtime 3,806.40 33,702.55 25,000.00 - - - 25,000.00 (8,702.55)
56 Benefits 6,230.28 116,869.91 139,000.00 - - - 139,000.00 22,130.09
62 Materials and Supplies 1,441.06 135,188.51 165,000.00 - - - 165,000.00 29,811.49
63 Contract Services 13,163.52 28,130.99 149,000.00 - - - 149,000.00 120,869.01
64 Utilities 10,207.78 80,810.80 150,000.00 - - - 150,000.00 69,189.20
Program: 5100 - Water Treatment Total:51,895.52 538,270.78 870,000.00 - - - 870,000.00 331,729.22
Program: 5200 - Water Quality - - - -
51 Labor 13,094.41 107,024.38 176,000.00 - - - 176,000.00 68,975.62
53 Overtime 392.64 1,656.75 15,000.00 - - - 15,000.00 13,343.25
56 Benefits 3,711.13 69,459.08 82,000.00 - - - 82,000.00 12,540.92
62 Materials and Supplies 476.12 11,034.52 18,000.00 - - - 18,000.00 6,965.48
63 Contract Services 6,218.98 85,592.02 162,000.00 - - - 162,000.00 76,407.98
64 Utilities - - 2,000.00 - - - 2,000.00 2,000.00
65 Professional Development - 540.43 6,000.00 - - - 6,000.00 5,459.57
Program: 5200 - Water Quality Total:23,893.28 275,307.18 461,000.00 - - - 461,000.00 185,692.82
Program: 6000 - Field Maintenance Administration - - - -
51 Labor 12,548.54 93,467.77 170,100.00 1,382.64 10,214.38 18,900.00 189,000.00 85,317.85
52 Temporary Labor - - - - - - - -
53 Overtime - - 18,000.00 - - 2,000.00 20,000.00 20,000.00
54 Standby 900.00 12,040.32 18,000.00 580.00 3,846.08 2,000.00 20,000.00 4,113.60
56 Benefits 4,244.71 84,059.65 124,200.00 690.63 9,944.43 13,800.00 138,000.00 43,995.92
62 Materials and Supplies 408.52 (4,477.86) 2,700.00 - 76.09 300.00 3,000.00 7,401.77
63 Contract Services 98.52 949.54 900.00 10.94 105.44 100.00 1,000.00 (54.98)
64 Utilities 2,047.58 13,518.79 36,900.00 227.51 1,502.09 4,100.00 41,000.00 25,979.12
65 Professional Development 442.80 5,755.73 20,700.00 49.20 653.09 2,300.00 23,000.00 16,591.18
Program: 6000 - Field Maintenance Administration Total:20,690.67 205,313.94 391,500.00 2,940.92 26,341.60 43,500.00 435,000.00 203,344.46
Program: 6100 - Water Maintenance - - - -
51 Labor 69,252.25 602,936.98 957,000.00 - - - 957,000.00 354,063.02
53 Overtime 19,807.16 173,723.84 130,000.00 - - - 130,000.00 (43,723.84)
56 Benefits 31,126.51 386,067.08 527,000.00 - - - 527,000.00 140,932.92
62 Materials and Supplies 55,340.06 419,727.97 301,000.00 - - - 301,000.00 (118,727.97)
63 Contract Services 18,320.85 509,166.84 402,000.00 - - - 402,000.00 (107,166.84)
64 Utilities - 17,280.00 - - - - - (17,280.00)
Program: 6100 - Water Maintenance Total:193,846.83 2,108,902.71 2,317,000.00 - - - 2,317,000.00 208,097.29
Program: 6200 - Wastewater Maintenance - - - -
51 Labor - - - 22,848.22 173,418.93 313,000.00 313,000.00 139,581.07
53 Overtime - - - - 4,214.29 45,000.00 45,000.00 40,785.71
56 Benefits - - - 7,812.16 112,095.38 173,000.00 173,000.00 60,904.62
62 Materials and Supplies - - - 3,076.00 18,964.36 36,000.00 36,000.00 17,035.64
Wastewater Treatment - - - 711,484.76 5,830,595.92 7,610,000.00 7,610,000.00 1,779,404.08
63 Contract Services - - - 160.85 211,384.53 1,302,000.00 1,302,000.00 1,090,615.47
Program: 6200 - Wastewater Maintenance Total:- - - 745,381.99 6,350,673.41 9,479,000.00 9,479,000.00 3,128,326.59
Page 7 of 8
ADOPTED ADOPTED ADOPTED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended February 29, 2020
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 7000 - Facilities Maintenance - - - -
51 Labor 8,875.10 72,391.95 120,000.00 2,958.34 24,283.71 40,000.00 160,000.00 63,324.34
53 Overtime 1,475.89 11,027.43 11,250.00 491.96 3,695.79 3,750.00 15,000.00 276.78
56 Benefits 3,869.01 53,428.41 69,750.00 1,289.47 18,284.78 23,250.00 93,000.00 21,286.81
62 Materials and Supplies 9,640.81 43,268.55 45,500.00 2,686.04 12,013.41 10,500.00 56,000.00 718.04
63 Contract Services 20,751.57 285,499.82 396,250.00 3,086.56 38,568.39 62,750.00 459,000.00 134,931.79
64 Utilities 7,903.35 75,066.58 163,000.00 1,856.85 21,369.57 51,000.00 214,000.00 117,563.85
65 Professional Development - 34.50 750.00 - 11.50 250.00 1,000.00 954.00
Program: 7000 - Facilities Maintenance Total:52,515.73 540,717.24 806,500.00 12,369.22 118,227.15 191,500.00 998,000.00 339,055.61
- -
Program: 7100 - Fleet Maintenance - - - -
51 Labor 5,569.68 45,530.91 75,600.00 618.86 5,059.04 8,400.00 84,000.00 33,410.05
53 Overtime - 1,148.79 2,700.00 - 127.65 300.00 3,000.00 1,723.56
56 Benefits 1,583.05 35,030.20 47,700.00 175.88 3,892.09 5,300.00 53,000.00 14,077.71
62 Materials and Supplies 6,058.48 39,657.34 32,400.00 1,091.70 13,859.29 3,600.00 36,000.00 (17,516.63)
63 Contract Services 15,063.58 136,878.96 162,000.00 834.94 16,370.66 18,000.00 180,000.00 26,750.38
64 Utilities 10,616.46 81,532.54 113,400.00 1,179.60 8,643.32 12,600.00 126,000.00 35,824.14
65 Professional Development - - 3,600.00 - - 400.00 4,000.00 4,000.00
Program: 7100 - Fleet Maintenance Total:38,891.25 339,778.74 437,400.00 3,900.98 47,952.05 48,600.00 486,000.00 98,269.21
- -
Program: 8000 - Capital - - -
71 - Debt Service 31,287.02 2,557,268.85 4,066,000.00 - 209,987.50 312,000.00 4,378,000.00 1,610,743.65
81 - Capital Improvement 166,527.15 1,925,109.92 3,125,000.00 4,164,405.98 22,893,251.15 200,000.00 3,325,000.00 (21,493,361.07)
82 - Capital Outlay 67,013.66 480,834.95 895,000.00 9,210.24 558,913.59 633,000.00 1,528,000.00 488,251.46
83 - Accounting Income Add back (233,540.81) (4,199,504.65) - (4,173,616.22) (23,557,164.74) - - 27,756,669.39
Program: 8000 - Capital Total:31,287.02 763,709.07 8,086,000.00 - 104,987.50 1,145,000.00 9,231,000.00 8,362,303.43
Total Surplus (Deficit):542,865.84$ 6,867,945.93$ -$ 135,686.46$ 7,547,446.76$ -$ -$ -$
Page 8 of 8
B O AR D AGE N D A S TAF F R E P ORT
Agend a Item #2.c .
Meeting Date: Marc h 25, 2020
C ons ent Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: F ebruary 2020 Dis b urs ements : Ac counts payable d is b urs ements fo r the p erio d inc lude c hec k
numbers 255671 through 255834, b ank drafts, and AC H P ayments in the amo unt of $6,669,248.19
and $322,613.72 fo r p ayroll.
R E C O MME N D AT IO N:
S taff recommends that the Board of Direc tors (Bo ard ) review and appro ve the District’s expens e
disburs ements fo r the period F ebruary 1, 2020 through F eb ruary 29, 2020 in the amount of $6,991,861.91.
B AC KGR O UN D / AN ALYS IS :
In the continued effo rt to b e fis cally trans p arent, the p ayment register fo r s upplies , materials , services , and
p ayroll fo r F ebruary 2020 is attac hed fo r review and ap p ro val. T his proc es s provid es the Board and the pub lic
an opportunity to review the exp ens es o f the District. Acc o unts P ayable is p ro ces s ed weekly, while p ayroll is
p ro ces s ed bi-weekly. Info rmation to justify eac h expenditure is available thro ugh the F inanc e Department.
Acc o unts payab le d is b urs ements for the p erio d inc lude c hec k numbers 255671 thro ugh 255834, bank drafts ,
and A C H P ayments in the amo unt of $6,669,248.19 and $322,613.72, fo r p ayroll. S ignific ant expenses greater
than o r equal to $50,000 are further exp lained below:
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the F inanc e Dep artment.
F IS C AL IMPAC T
S ufficient funds have b een b udgeted in the adopted F Y 2019-20 Bud get.
ATTACH M E N TS:
Description Type
February 2020 P ayme nt Register Backup Material
PAYMENT REGISTER
FEBRUARY 1, 2020 - FEBRUARY 29, 2020
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
2/4/2020 255671 CRYSTAL COMADURAN 93.43
2/4/2020 255672 HECTOR ALEMAN JR 100.26
2/4/2020 255673 JAIME C RODRIGUEZ 101.04
2/4/2020 255674 WILLIAM REED 17.65
2/4/2020 255675 KATHRYN M BRAND 53.68
2/4/2020 255676 KRISTIAN HARO 104.09
2/5/2020 255677 AMERICAN FIDELITY ASSURANCE COMPANY (FSA) 1,244.16
2/5/2020 255678 APPLEONE EMPLOYMENT SERVICE 498.96
2/5/2020 255679 BALFOUR BEATTY INFRASTRUCTURE, INC 2,896,997.45
2/5/2020 255680 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 148.82
2/5/2020 255681 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 148.82
2/5/2020 255682 CAL VALVE 85.00
2/5/2020 255683 CalPERS- FRAS 184,692.00
2/5/2020 255684 CLIFTONLARSONALLEN LLP 240.00
2/5/2020 255685 CULLIGAN OF ONTARIO 129.60
2/5/2020 255686 DONEGAN TREE SERVICE 3,750.00
2/5/2020 255687 EARTHCON CONSULTANTS CA, INC 2,990.00
2/5/2020 255688 EXPERIAN 285.16
2/5/2020 255689 FAMCON PIPE & SUPPLY, INC. 410.46
2/5/2020 255690 FIRST CHOICE SERVICES 563.47
2/5/2020 255691 GARY YOUNG 674.17
2/5/2020 255692 GOLDAK, INC. 3,885.77
2/5/2020 255693 HACH COMPANY 8,907.00
2/5/2020 255694 HIGHLAND COMMUNITY NEWS 2,775.00
2/5/2020 255695 IB CONSULTING, LLC 7,939.20
2/5/2020 255696 INLAND WATER WORKS SUPPLY CO 10,921.05
2/5/2020 255697 JON'S FLAGS & POLES, INC 2,011.88
2/5/2020 255698 LOWE'S 553.48
2/5/2020 255699 MIA VALENZUELA 400.00
2/5/2020 255700 SO CAL GAS 1,010.81
2/5/2020 255701 ULTIMATE TOWING & RECOVERY 150.00
2/5/2020 255702 UNIFIRST CORPORATION 382.45
2/11/2020 255714 KEVIN MACKEY 200.00
2/11/2020 255715 BARBARA SANCHEZ 100.00
2/11/2020 255716 CHRISTA OSUNA 100.00
2/11/2020 255717 CONNIE DRESSEN 100.00
2/11/2020 255718 DORA CAMPOS 198.00
2/11/2020 255719 EDWARD BURNS 200.00
2/11/2020 255720 JEF RABORN 200.00
2/11/2020 255721 JOSE JUAN TORRES-RODRIGUEZ 150.00
2/11/2020 255722 MARLENE DEVITA 200.00
2/11/2020 255723 MARLENE DEVITA 200.00
2/11/2020 255724 NANCY SMITH 200.00
2/11/2020 255725 PAMELA CARO 200.00
PAYMENT REGISTER
FEBRUARY 1, 2020 - FEBRUARY 29, 2020 Page 1 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
2/11/2020 255726 PEIFANG JIANG 300.00
2/11/2020 255727 ROBERT WALLACE 30.00
2/11/2020 255728 ROWAN REID 150.00
2/11/2020 255729 TAMMY BALLESTEROS 150.00
2/11/2020 255730 TIMOTHY STEELE 150.00
2/11/2020 255731 WILLIAM WILLSEY 60.00
2/12/2020 255703 Facility Rental Refund Check 2/10/2020 KB 600.00
2/12/2020 255704 LYDIA CRUZ 60.86
2/12/2020 255705 PREMIER ASSET HOLDINGS LLC 73.62
2/12/2020 255706 GRAND CAPITAL GROUP LLC 134.91
2/12/2020 255707 ENTERPRISES LLC NPRT 84.65
2/12/2020 255708 GLAK PROPERTIES, LLC 19.67
2/12/2020 255709 OPENDOOR LABS INC . 97.40
2/12/2020 255710 SARAH LOPEZ 57.23
2/12/2020 255711 MARYLEE GONZALEZ 65.22
2/12/2020 255712 ERNIE WOODHOUSE 150.00
2/12/2020 255713 ADRIANA ACOSTA 138.48
2/13/2020 255732 ADVANCED OFFICE, IMAGING PLUS 224.71
2/13/2020 255733 AIR CHIEF, INC. 383.50
2/13/2020 255734 APPLEONE EMPLOYMENT SERVICE 522.15
2/13/2020 255735 AUTO UPHOLSTERY INC. 254.12
2/13/2020 255736 BOYLIN MANAGEMENT INSTITUTE 225.00
2/13/2020 255737 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 2,152.24
2/13/2020 255738 DAILY JOURNAL CORPORATION 259.60
2/13/2020 255739 EYE MED VISION CARE 1,365.56
2/13/2020 255740 FIELDMAN, ROLAPP & ASSOCIATES 7,524.28
2/13/2020 255741 FIRST CHOICE SERVICES 65.55
2/13/2020 255742 FLEET MANAGEMENT DEPARTMENT 1,283.79
2/13/2020 255743 HUB CONSTRUCTION SPECIALTIES 269.87
2/13/2020 255744 INLAND LIGHTING SUPPLIES, INC 1,750.94
2/13/2020 255745 K & L HARDWARE 10.63
2/13/2020 255746 KONICA MINOLTA 768.21
2/13/2020 255747 NORTH FORK WATER CO 4,154.72
2/13/2020 255748 PACIFIC CONSTRUCTION, INC 625.00
2/13/2020 255749 PETTY CASH 607.86
2/13/2020 255750 RESOLUTE 5,307.92
2/13/2020 255751 SAFETY KLEEN CORP 284.79
2/13/2020 255752 SAN BDNO AREA CHAMBER OF COMMERCE 220.00
2/13/2020 255753 SOUTH COAST A Q M D 43,281.70
2/13/2020 255754 SOUTHERN CALIFORNIA EDISON COMPANY 86,848.37
2/13/2020 255755 SOUTHERN CALIFORNIA EMERGENCY MEDICINE/COLTON 280.00
2/13/2020 255756 T PERRY AND SONS ROOFING 13,863.58
2/13/2020 255757 THE HOME DEPOT PRO 588.08
2/13/2020 255758 TYLER TECHNOLOGIES, INC 7,542.50
2/13/2020 255759 UNIFIRST CORPORATION 382.45
2/13/2020 255760 VALERO MARKETING & SUPPLY COMP 10,484.07
2/13/2020 255761 WATER EDUCATION FOUNDATION 2,660.00
2/19/2020 255762 TRIPLE STAR COMPANY, LLC 642.58
2/19/2020 255763 TRIPLE STAR COMPANY, LLC 35.93
2/19/2020 255764 FIDEL GOMEZ 116.53
2/19/2020 255765 CALVARY CHAPEL OF SAN BERNARDINO 39,875.00
2/19/2020 255766 LINDA SPITZER 2,200.00
2/19/2020 255767 NORTH FORK WATER CO 1,225.60
PAYMENT REGISTER
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PAYMENT DATE NUMBER VENDOR NAME AMOUNT
2/19/2020 255768 YUCAIPA VALLEY WATER DISTRICT 20,718.50
2/19/2020 255769 AMERICAN FIDELITY ASSURANCE COMPANY (FSA) 1,244.16
2/19/2020 255770 APPLEONE EMPLOYMENT SERVICE 529.88
2/19/2020 255771 AT&T 49.69
2/19/2020 255772 CHEM-TECH INTERNATIONAL INC 4,178.50
2/19/2020 255773 CLIFTONLARSONALLEN LLP 800.00
2/19/2020 255774 COUNTY OF SAN BERNARDINO, DEPT OF PUBLIC WORKS 1,711.00
2/19/2020 255775 EVERSOFT, INC 446.64
2/19/2020 255776 FULL TRAFFIC MAINTENANCE, INC 985.91
2/19/2020 255777 HARPER & ASSOCIATES ENGINEERING, INC 1,872.00
2/19/2020 255778 HUB CONSTRUCTION SPECIALTIES 287.41
2/19/2020 255779 HYDROTECH ELECTRIC 367.50
2/19/2020 255780 INLAND WATER WORKS SUPPLY CO 7,213.14
2/19/2020 255781 K & L HARDWARE 43.41
2/19/2020 255782 PETAS CAR CARE- KEVIN KOHRELL 2,033.22
2/19/2020 255783 THE WINNER INDUSTRIAL SUPPLY INC 341.46
2/19/2020 255784 UNIFIRST CORPORATION 410.14
2/19/2020 255785 UNITED REFRIGERATION INC 1,892.17
2/19/2020 255786 UPS, UNITED PARCEL SERVICE, INC. 61.69
2/20/2020 255787 ANNIEBELL PERRY 198.00
2/20/2020 255788 BEVERLY ALLEN 200.00
2/20/2020 255789 CRAIG STRAWBRIDGE 100.00
2/20/2020 255790 GRACE TRIGNO 100.00
2/20/2020 255791 MILL CREEK COMMUNITY PARTNERS 24,930.00
2/20/2020 255792 RANDY HARTMANN 200.00
2/20/2020 255793 TERRY HENDERSON 300.00
2/25/2020 255798 ELENA MARTINEZ 595.48
2/26/2020 255794 MARIA OSUNA 81.62
2/26/2020 255795 ELAIN STILL 75.54
2/26/2020 255796 RAYMOND SAENZ 1.29
2/26/2020 255797 ROBERT L RENDLEMAN 31.46
2/26/2020 255799 AMERICAN FIDELITY ASSURANCE COMPANY 2,580.40
2/26/2020 255800 ANTHONY POOL SERVICE, JAMES ANTHONY LOGSDON 225.00
2/26/2020 255801 APPLEONE EMPLOYMENT SERVICE 1,185.88
2/26/2020 255802 BEAR VALLEY MUTUAL WATER COMPANY 142.50
2/26/2020 255803 BURGESS MOVING & STORAGE 1,248.60
2/26/2020 255804 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 3,926.86
2/26/2020 255805 CROSNO CONSTRUCTION, INC. 72,212.73
2/26/2020 255806 DENTAL HEALTH SERVICES 281.10
2/26/2020 255807 FEDERAL EXPRESS CORPORATION 125.08
2/26/2020 255808 GOLDAK, INC. 275.67
2/26/2020 255809 HACH COMPANY 1,223.72
2/26/2020 255810 HATFIELD BUICK 588.79
2/26/2020 255811 HUB CONSTRUCTION SPECIALTIES 108.21
2/26/2020 255812 INLAND ACTION, INC 3,296.00
2/26/2020 255813 INLAND WATER WORKS SUPPLY CO 7,589.11
2/26/2020 255814 JESSE MCCONNAHA/MACS SPRING SHOP 495.00
2/26/2020 255815 K & L HARDWARE 166.65
2/26/2020 255816 METROPOLITAN LIFE INS CO 104.55
2/26/2020 255817 MOBILE OCCUPATIONAL SERVICES, INC 79.00
2/26/2020 255818 NAPA AUTO PARTS 95.24
2/26/2020 255819 NASSAU LIFE INSURANCE COMPANY 66.74
2/26/2020 255820 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 684,118.35
PAYMENT REGISTER
FEBRUARY 1, 2020 - FEBRUARY 29, 2020 Page 3 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
2/26/2020 255821 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 30,552.66
2/26/2020 255822 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 27,262.00
2/26/2020 255823 SOUTH COAST A Q M D 557.42
2/26/2020 255824 SOUTHERN CALIFORNIA EDISON COMPANY 10,018.81
2/26/2020 255825 SOUTHWEST HYDROTECH 1,164.95
2/26/2020 255826 SWRCB-DWOCP 80.00
2/26/2020 255827 TYLER TECHNOLOGIES, INC 440.00
2/26/2020 255828 U.S. BANCORP SERVICE CENTER 18,497.54
2/26/2020 255832 UNIFIRST CORPORATION 407.64
2/26/2020 255833 UNITED REFRIGERATION INC 94.05
2/26/2020 255834 UPS, UNITED PARCEL SERVICE, INC. 11.55
BANK DRAFTS
2/3/2020 DFT0003657 MERCHANT BANKCD 248.64
2/4/2020 DFT0003654 Medicare 44.71
2/4/2020 DFT0003656 CalPERS- FRAS 936.11
2/5/2020 DFT0003644 CALPERS/ DEFERRED COMPENSATION 17,513.82
2/5/2020 DFT0003646 CALPERS/ RETIREMENT 41,528.29
2/5/2020 DFT0003650 STATE DISBURSEMENT UNIT 2,678.62
2/5/2020 DFT0003655 CALPERS/ MEDICAL 93,837.23
2/5/2020 DFT0003658 PayNearMe, Inc. 157.21
2/7/2020 DFT0003643 CA SDI Tax 2,365.36
2/7/2020 DFT0003647 Federal Payroll Tax 24,570.73
2/7/2020 DFT0003649 Social Security 170.70
2/7/2020 DFT0003651 State Payroll Tax 9,877.22
2/7/2020 DFT0003652 Medicare 6,859.50
2/10/2020 DFT0003661 TRANSFIRST DISCOUNT 13,138.63
2/11/2020 DFT0003659 FORTE, ACH DIRECT INC, ACH FEES 4,446.77
2/12/2020 DFT0003660 PayNearMe, Inc. 234.82
2/19/2020 DFT0003664 CALPERS/ DEFERRED COMPENSATION 17,982.19
2/19/2020 DFT0003665 CALPERS/ RETIREMENT 41,564.94
2/19/2020 DFT0003669 STATE DISBURSEMENT UNIT 2,678.62
2/19/2020 DFT0003671 PayNearMe, Inc. 175.12
2/21/2020 DFT0003663 CA SDI Tax 2,423.92
2/21/2020 DFT0003666 Federal Payroll Tax 25,526.86
2/21/2020 DFT0003667 Medicare 7,029.46
2/21/2020 DFT0003668 Social Security 899.06
2/21/2020 DFT0003670 State Payroll Tax 10,160.07
2/27/2020 DFT0003672 CBB 2,309.20
2/27/2020 DFT0003673 PayNearMe, Inc. 230.84
2/27/2020 DFT0003674 TRANSFIRST DISCOUNT 15.00
2/27/2020 DFT0003675 VERIFONE INC 22.00
2/28/2020 DFT0003680 PayNearMe, Inc. 53.73
ACH PAYMENTS
2/5/2020 10006995 ACI PAYMENTS INC. 50.85
2/5/2020 10006996 ADVANTAGE FLEET WASH, INC 325.00
2/5/2020 10006997 ALLEN WILLIAMS 598.60
2/5/2020 10006998 ANTHONY'S IRRIGATION 11,695.00
2/5/2020 10006999 ASBCSD 70.00
2/5/2020 10007000 BARRY'S SECURITY SERVICES, INC 2,094.27
2/5/2020 10007001 CALIFORNIA TOOL & WELDING SUPPLY 1,611.82
2/5/2020 10007002 CAROL CALES 642.87
PAYMENT REGISTER
FEBRUARY 1, 2020 - FEBRUARY 29, 2020 Page 4 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
2/5/2020 10007003 CLARK PEST CONTROL 283.00
2/5/2020 10007004 CLEARFLY COMMUNATIONS 1,337.79
2/5/2020 10007005 COMPUTERIZED EMBROIDERY COMPANY, INC 1,703.27
2/5/2020 10007006 DANIEL DAVIS 495.90
2/5/2020 10007007 DAVID HERNANDEZ 431.95
2/5/2020 10007008 ELISEO OCHOA 649.61
2/5/2020 10007009 EVWD EMPLOYEES EVENTS ASSOC 395.42
2/5/2020 10007010 FERGUSON ENTERPRISES, INC. 30,923.17
2/5/2020 10007011 GARY STURDIVAN 606.56
2/5/2020 10007012 GENESIS INDUSTRIAL SUPPLY, INC 813.91
2/5/2020 10007013 GERALD SIEVERS 606.56
2/5/2020 10007014 GOLDEN STATE LABOR COMPLIANCE, LLC 4,750.00
2/5/2020 10007015 GORDON GRANT 518.10
2/5/2020 10007016 HAAKER EQUIPMENT COMPANY & TOTAL CLEAN 352.26
2/5/2020 10007017 JOSE MILLAN 120.00
2/5/2020 10007018 LEGEND PUMP AND WELL 83,965.00
2/5/2020 10007019 MANAGED MOBILE, INC. 3,501.02
2/5/2020 10007020 MCMASTER-CARR 318.21
2/5/2020 10007021 MICHAEL HENDERSON 591.44
2/5/2020 10007022 MINUTEMAN PRESS OF RANCHO CUCAMONGA 2,212.07
2/5/2020 10007023 NATIONAL CONSTRUCTION RENTALS 158.49
2/5/2020 10007024 PATTON'S SALES CORP 522.68
2/5/2020 10007025 POWERSTRIDE BATTERY CO. 299.76
2/5/2020 10007026 QUINN COMPANY 5,595.77
2/5/2020 10007027 REBECCA KASTEN 529.31
2/5/2020 10007028 REDLANDS OFFICE CLEANING SOLUTIONS, LLC 3,974.00
2/5/2020 10007029 ROBERT MARTIN 1,400.00
2/5/2020 10007030 SCHNEIDER ELECTRIC SYSTEMS USA, INC 8,568.00
2/5/2020 10007031 SELECTRON TECHNOLOGIES, INC 2,500.00
2/5/2020 10007032 STAPLES BUSINESS ADVANTAGE 772.62
2/5/2020 10007033 SUPERIOR AUTOMOTIVE WAREHOUSE, INC. 46.55
2/5/2020 10007034 THE GRANT FARM (MOMENTUM) 1,161.25
2/5/2020 10007035 UNDERGROUND SERVICE ALERT 363.04
2/5/2020 10007036 VERIZON WIRELESS 4,862.44
2/5/2020 10007038 VULCAN MATERIALS CO/ CALMAT CO 2,105.04
2/13/2020 10007064 MINUTEMAN PRESS OF RANCHO CUCAMONGA 16,114.95
2/13/2020 10007065 NATHANIEL PAREDES 1.14
2/13/2020 10007066 ADVANTAGE FLEET WASH, INC 325.00
2/13/2020 10007067 ASBCSD 35.00
2/13/2020 10007068 BARRY'S SECURITY SERVICES, INC 1,778.03
2/13/2020 10007069 CINTAS CORPORATION (FIRST AID) 191.61
2/13/2020 10007070 CLINICAL LAB OF S B 6,150.50
2/13/2020 10007071 CORELOGIC SOLUTIONS INC. 360.50
2/13/2020 10007072 DANGELO CO INC 1,590.78
2/13/2020 10007073 FERGUSON ENTERPRISES, INC. 66,077.22
2/13/2020 10007074 FMB TRUCK OUTFITTERS, INC 226.22
2/13/2020 10007075 FRONTIER COMMUNICATIONS 692.43
2/13/2020 10007076 JC LAW FIRM 14,850.00
2/13/2020 10007077 MANAGED HEALTH NETWORK 235.20
2/13/2020 10007078 MANAGED MOBILE, INC. 4,769.63
2/13/2020 10007079 MIKE J. ROQUET CONSTRUCTION INC 15,243.75
2/13/2020 10007080 MINUTEMAN PRESS OF RANCHO CUCAMONGA 8,030.52
2/13/2020 10007081 PRINCIPAL FINANCIAL GROUP 10,392.48
PAYMENT REGISTER
FEBRUARY 1, 2020 - FEBRUARY 29, 2020 Page 5 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
2/13/2020 10007082 PRUETTS PRECISION ALIGNMENT 1,097.61
2/13/2020 10007083 RBC RESOURCES 940.00
2/13/2020 10007084 S & J PLUMBING, INC. 650.00
2/13/2020 10007085 SHRED-IT US JV LLC 196.88
2/13/2020 10007086 SSCI, INC. DBA-SAFETY COMPLIANCE COMPANY 400.00
2/13/2020 10007087 STUBBIES PROMOTIONS INC 837.23
2/13/2020 10007088 VERIZON WIRELESS 78.06
2/13/2020 10007089 WORK BOOT WAREHOUSE 378.61
2/19/2020 10007090 EVWD EMPLOYEES EVENTS ASSOC 440.42
2/19/2020 10007091 ADVANTAGE FLEET WASH, INC 375.00
2/19/2020 10007092 ALLISON MECHANICAL, INC 2,780.00
2/19/2020 10007093 ANAERGIA TECHNOLOGIES LLC 958,675.14
2/19/2020 10007094 ARCADIS U.S., INC 68,284.70
2/19/2020 10007095 ASHOK K. DHINGRA, AKD CONSULTING 14,096.45
2/19/2020 10007096 BARRY'S SECURITY SERVICES, INC 1,853.47
2/19/2020 10007097 BOOT BARN, INC 118.79
2/19/2020 10007098 COUNTY OF SAN BERNARDINO, RECORDER- CLERK 460.00
2/19/2020 10007099 EXCEL LANDSCAPE, ICN 59.33
2/19/2020 10007100 FERGUSON ENTERPRISES, INC. 14,235.88
2/19/2020 10007101 GROUP DELTA CONSULTANTS, INC 43,375.10
2/19/2020 10007102 LEGEND PUMP AND WELL 5,788.89
2/19/2020 10007103 LESLIE'S POOL SUPPLIES, INC. 23.50
2/19/2020 10007104 MCMASTER-CARR 194.04
2/19/2020 10007105 MINUTEMAN PRESS OF RANCHO CUCAMONGA 249.39
2/19/2020 10007106 ORION SYSTEMS INTEGRATORS LLC 2,000.00
2/19/2020 10007107 POWERSTRIDE BATTERY CO. 227.69
2/19/2020 10007108 QUINN COMPANY 50.13
2/19/2020 10007109 STAPLES BUSINESS ADVANTAGE 574.33
2/19/2020 10007110 SUPERIOR AUTOMOTIVE WAREHOUSE, INC. 95.24
2/19/2020 10007111 VULCAN MATERIALS CO/ CALMAT CO 714.18
2/19/2020 10007112 WAXIE SANITARY SUPPLY 397.36
2/20/2020 10007113 MINUTEMAN PRESS OF RANCHO CUCAMONGA 23,655.29
2/26/2020 10007114 ADCOMP SYSTEMS 319.29
2/26/2020 10007115 ADVANTAGE FLEET WASH, INC 400.00
2/26/2020 10007116 AMERICAN RENTALS, INC 81.94
2/26/2020 10007117 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 807.62
2/26/2020 10007118 BARRY'S SECURITY SERVICES, INC 1,844.76
2/26/2020 10007119 BOOT BARN, INC 426.57
2/26/2020 10007120 BRADY WORLDWIDE INC, ELECTROMARK 1,803.28
2/26/2020 10007121 CINTAS CORPORATION (FIRST AID) 480.11
2/26/2020 10007122 DANGELO CO INC 12,380.79
2/26/2020 10007123 GENESIS INDUSTRIAL SUPPLY, INC 1,384.42
2/26/2020 10007124 HAAKER EQUIPMENT COMPANY & TOTAL CLEAN 246.38
2/26/2020 10007125 INLAND DESERT SECURITY & COMMUNICATIONS, INC 620.10
2/26/2020 10007126 JOSE MILLAN 2,750.00
2/26/2020 10007127 MANAGED MOBILE, INC. 2,448.84
2/26/2020 10007128 MCMASTER-CARR 200.99
2/26/2020 10007129 MINUTEMAN PRESS OF RANCHO CUCAMONGA 236.06
2/26/2020 10007130 NEOGOV 900.00
2/26/2020 10007131 PLUMBERS DEPOT INC. 3,734.72
2/26/2020 10007132 PRINCIPAL FINANCIAL GROUP 10,392.48
2/26/2020 10007133 PRUETTS PRECISION ALIGNMENT 193.54
2/26/2020 10007134 QUINN COMPANY 269.20
PAYMENT REGISTER
FEBRUARY 1, 2020 - FEBRUARY 29, 2020 Page 6 of 7
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
2/26/2020 10007135 SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT 503,013.61
2/26/2020 10007136 STAPLES BUSINESS ADVANTAGE 428.54
2/26/2020 10007137 VULCAN MATERIALS CO/ CALMAT CO 3,032.69
2/26/2020 10007138 WAXIE SANITARY SUPPLY 139.28
TOTAL 6,669,248.19$
PAYMENT REGISTER
FEBRUARY 1, 2020 - FEBRUARY 29, 2020 Page 7 of 7
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #3.
Meeting Date: Marc h 25, 2020
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: C ons id er Master S ervic es C ontracts for Engineering and P ro ject S upport S ervic es
R E C O MME N D AT IO N:
S taff rec ommend s that the Bo ard o f Direc to rs autho rize the G eneral Manager to exec ute contrac ts fo r
provid ing as -needed engineering and p ro jec t s upport s ervic es with Albert A. Web b As s o c iates, Arc adis , Brown
& C aldwell, Engineering R es o urces o f S outhern C alifornia, Harper & As s o c iates Engineering, Krieger &
S tewart Engineering, and Water S ystems C o nsulting.
B AC KGR O UN D / AN ALYS IS :
In an effo rt to p ro vide efficient acc es s to engineering services that cannot be performed in-hous e, S taff is s ued a
R eq ues t fo r Q ualific ations (R F Q ) (inc luded as Exhibit 1) to engage qualified firms to perfo rm as -needed
engineering and p ro jec t s uppo rt s ervices. T he anticipated work res ulting fro m this s o licitatio n inc ludes
engineering d es ign and analys is , planning, C AD sup p o rt, G IS s up p o rt, s ched uling, c o s t estimating, hydraulic
mo d eling, plan c hec king, Q A/Q C , general coordinatio n, report writing, inter-agenc y c o o rd inatio n, attending
meetings , field measurements /inves tigatio ns, p ro jec t management, c o nstruc tion ins p ectio n, financ ial analys is ,
interp retation of regulatio ns and other tec hnic al tas ks .
O n F eb ruary 13, 2020, twenty-five p ro p o sals were rec eived fro m qualified firms. An evaluation committee
compris ed o f s taff fro m the Engineering Dep artment and O peratio ns Dep artment evaluated and s cored the
p ro p o s als with the intent of rec o mmend ing multiple Master S ervices C o ntrac ts to the highest rated firms. O nc e
und er c o ntrac t, Mas ter S ervices C ontrac tors will be ab le to compete fo r wo rk presented as Task O rd ers thro ugh
a letter p roposal p ro c es s .
S taff rated Albert A. Web b Assoc iates , Arc adis, Brown & C aldwell, Krieger & S tewart Engineering
C o nsultants , and Water S ystems C o nsulting as the highes t rated firms fo r full s p ec trum engineering services
b as ed on their exp erience, propos ed approach, q uality of their propo s al and c osts .
In additio n to the full s p ec trum engineering servic es , engineering s ervic es for water tank rehab ilitatio n were
evaluated b ased o n the same criteria. T he highest rated firms fo r water tank rehab ilitatio n engineering services
were Engineering R es o urc es of S outhern C alifornia and Harp er & Assoc iates Engineering Inc.
AG E N C Y G O ALS AN D OB J E C T IVE S :
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Jeff No elte
Direc tor o f Engineering & O p eratio ns
G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources
a) Develop P ro jec ts and P ro grams to Ens ure S afe and R eliable S ervices
c) D edicate E fforts Toward S ystem M aintenance and Modernization
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the executive management team.
F IS C AL IMPAC T
T hese c ontracts will not have a d irect financial imp act, ho wever, s ubsequent Task O rd er awards will utilize the
bud geted annual allo c ation for the as s o ciated p ro jects .
ATTACH M E N TS:
Description Type
Exhibit 1 Backup Material
1
Request for Qualifications
ENGINEERING & PROJECT SUPPORT SERVICES
Distribution Date
December 5, 2019
Submission Deadline
4:00 p.m. on February 13, 2020
East Valley Water District
31111 Greenspot Road
Highland, CA 92346
(909) 888 - 8986
2
TABLE OF CONTENTS
NOTICE INVITING PROPOSALS .................................................................................. 3
SCOPE OF SERVICES ................................................................................................. 4
DISTRICT OVERVIEW ....................................................................................... 4
SCOPE OF WORK ............................................................................................. 4
TASK ORDER AWARDS/ON-CALL SERVICES: ............................................... 5
GRANT AND/OR LOAN REQUIREMENTS: ....................................................... 6
PROPOSAL INSTRUCTIONS AND FORMAT .................................................... 7
SUBMISSION OF PROPOSALS ........................................................................ 7
PROPOSAL TIMELINE ................................................................................................. 8
EVALUATION PROCEDURES ...................................................................................... 9
REVIEW OF PROPOSALS .................................................................................. 9
EVALUATION CRITERIA .................................................................................... 9
FINAL SELECTION........................................................................................... 10
CONDITIONS GOVERNING THE REQUEST FOR QUALIFICATIONS ........................... 10
RIGHT TO REJECT PROPOSALS ................................................................... 10
RECEIVING TIME / LATE PROPOSALS .......................................................... 10
ACCEPTANCE OF CONDITIONS .................................................................... 10
COST TO PROPOSE ....................................................................................... 10
DISCLOSURE OF PROPOSAL CONTENTS ................................................... 10
CONDITIONS GOVERNING AGREEMENT ................................................................ 11
AGREEMENT ................................................................................................... 11
Appendices .................................................................................................................. 12
APPENDIX A: Proposal Fee Schedule ............................................................. 13
APPENDIX B: Proposal Forms ......................................................................... 16
APPENDIX C: Sample Master Services Contact .............................................. 22
APPENDIX D: Sample Task Order.................................................................... 39
3
NOTICE INVITING PROPOSALS
ENGINEERING SUPPORT SERVICES
East Valley Water District (District) is a County Water District and critical infrastructure
that provides water and wastewater services throughout a 30.1 square mile area in the
County of San Bernardino. The District’s service area includes the City of Highland, the
eastern portion of the City of San Bernardino, the San Manuel Band of Mission Ind ians,
and unincorporated areas of the County. The District operates in accordance with Division
12 of the California Water Code and is governed by a five-member Board of Directors
elected at-large to four year terms.
The District is soliciting proposals from qualified Consultants to provide as needed
Engineering Support Services. The intent of this solicitation is to enter into several
Master-Contracts for Engineering and Project Support Services to issue task order work
against.
To be considered, an electronic copy and five hard copies of a proposal must be received
by 4:00 p.m. on Thursday, February 13, 2020 addressed to:
East Valley Water District
Attn: Rocky Welborn, Senior Engineer
31111 Greenspot Road
Highland, CA 92346
Proposals received after the above date and time will not be considered.
4
SCOPE OF SERVICES
DISTRICT OVERVIEW
East Valley Water District is a County District formed in 1954 through an election by
residents who wanted water service by a public agency. Originally called the East San
Bernardino County Water District, the name was changed to East Valley Water District in
1982.
The District was originally formed to provide domestic water service to the unincorporated
and agricultural-based communities of Highland and East Highlands. Later, as the
population increased, the need for a modern sewer system to replace exist ing septic
tanks became apparent. The residents voted to give East Valley Water District the
responsibility for their sewer system, as they did earlier with their water service.
In 1987, the City of Highland incorporated. Now, the District's previously agriculturally
dominated service area is urbanized. Before September 2000, the District's service area
was approximately 14,750 acres, or 28.5 square miles. An annexation in September 2000
increased the District's service area by 3,228 acres and included the Greenspot Ranch
Area.
The District has a service population of approximately 102,000 and collects no tax money.
All services are financed solely by rates - customers pay only for the benefits and services
they receive.
Because the District focuses on providing 2 services - water and sewer - East Valley
Water District has put together a professional team of experts to operate and maintain
both systems. The District has developed a straightforward management structure
consisting of a Board of Directors that are elected by its customers, a general manager,
and staff members. The Board of Directors consists of 5 members of the community who
represent their neighbors.
The District serves approximately 23,000 water and sewer customers. The District’s
customer profile is made up of residential, small commercial, and a limited number of
industrial customers. The District operates an 8 million gallon per day surface water
treatment plant and provides service to District customers over 293 miles of water mains
and 219 miles of sewer mains.
DESCRIPTION OF WORK
East Valley Water District (EVWD) is soliciting proposals from professional consulting
firms to provide engineering services on an as needed basis. Qualified firms shall have
experience in the preparation of plans, specifications, cost estimates, reports and contract
documents for capital projects including electrical/instrumentation, process controls,
structural design, sewer improvements, water & recycled water improvements and
wastewater improvements, as well as, constructability reviews of the above -mentioned
5
projects. The selected Consultant(s) must have the expertise, experience, and resources
available to perform the work described in this RFQ in the systems being proposed.
The Consultant services may include but not be limited to supporting the following
systems:
• Water and wastewater treatment systems (new construction and rehabilitation)
o Well head treatment, surface water direct filtration, and chemical injection
o Conventional wastewater treatment, membrane bioreactors, digestion,
disinfection, and side stream treatment systems
• Water distribution and sewer collection systems (new construction and
rehabilitation)
o Pipelines, valves, pressure regulating stations, booster stations and
reservoirs
o Gravity sewers, force mains and lift stations
• Distributed Control Systems
o Field equipment and controllers
o Programmable logic controllers
o Software support
• General Civil Systems
o Site Improvements
i. Grading (mass, rough, and precise)
ii. HVAC
iii. Utilities
1. Water
2. Sewer
3. Drainage
o Street Improvements (pavement, signing, striping, grading, SWPPP, etc.)
Work within these systems may include engineering analysis, planning, CAD support,
GIS support, scheduling, cost estimating, hydraulic modeling, plan check, QA/QC,
general coordination, report writing, inter-agency coordination, attending meetings, field
measurements/investigation, project management, construction inspection, financial
analysis, interpretation of regulations and other technical tasks.
These services are intended to support the Districts activities with in the Capital
Improvement Program, regulatory efforts, local development and coordinate with local
partnering municipalities.
TASK ORDER AWARDS/ON-CALL SERVICES:
Services will be requested in a manner that provides the most flexibility and support to
the District.
TASK ORDER PRICING PROTOCOL: As the need for services arise, the District will
solicit proposal/s from one or more of the selected consultants (either on “time and
6
materials” or “firm-fixed price” basis) covering the requirements of that task order. The
rates utilized by the consultant within the formulation of task order Proposals shall be
consistent with the rates established within consultant master services agreements.
Task Order Award Decision: If more than one proposal is received the District will
review the submitted task order Proposal, the District anticipates awarding a given
task order based on factors other than only price, such as strongest qualifica tions,
availability expertise, and schedule proposed for project completion.
ON-CALL PROTOCOL: In some cases, on call services may be requested by EVWD.
The Consultant shall be reimbursed for services on the hourly rates as shown in the
Proposal Rate/Fee Schedule (Attachment A) to perform services awarded under this
solicitation. The fee schedule should indicate hourly rates for project staff and any
reimbursable costs. Hourly fee rates and reimbursable costs shall be valid throughout
the duration of the contract with annual CPI adjustments.
GRANT AND/OR LOAN REQUIREMENTS:
The Consultant is advised that when a grant or loan is involved with a project specific
Task Order, the Task Order may include grant and/or loan language that is required to be
included in every contract related to the grant/loan. The grant language will vary by
grant/loan. This may require the labor compliance consultant to perform six steps
if they hire a sub-consultant to assist them in their work. If these requirements are
performed, they meet the current requirements for all loans and grants. The
Disadvantages Business Enterprise (DBE) requirements may periodically be revised by
grantor or SRF lender and will automatically be incorporated into this contract.
It will be up to the proposing Consultant to determine which of the following scenarios will
be utilized in performing the DBE requirements:
1. No Sub-Consultants will be hired for the term of the Master Contract. DBE
is not required.
2. If the Consultant will hire a Sub-Consultant that will be utilized for the whole
term of the Master Contract, DBE can be performed during the RFQ period.
And submitted with the proposal along with the names of the sub -
consultants.
3. If the Consultant opts to hire Sub-Consultants on an as needed basis after
the task Order is received, DBE must be performed each time a sub -
consultant is hired.
Proof of advertising and the required forms must be submitted at the time DBE is
performed for review and approval by EVWD. Sub-consultant work must be itemized on
the invoices.
For Grant and/or Loan funded projects, n o invoice will be paid that has Sub-Consultants
listed as performing the work without proof that the DBE has been performed.
7
PROPOSAL INSTRUCTIONS AND FORMAT
Proposals should be concise and devoid of extraneous material and promotional
information. They should be of sufficient detail to allow a thorough evaluation of the firms
work plan, qualifications and comparative analysis.
Inquiries concerning the request for proposal should be directed to Rocky Welborn at
Rwelborn@eastvalley.org. Copies of the questions received, along with the
corresponding answers will be posted online no later than January 21, 2020 at
www.eastvalley.org. It is the Consultant’s responsibility to ensure that they access and
review any questions and answers posted. The District is not responsible for notifying
individual potential bidders of the availability of questions and answers beyond this notice.
The District may post Addendums to the RFQ online at the District’s website listed above. It
is the Consultants responsibility to access any addendums and ensure that stated
requirements are met.
SUBMISSION OF PROPOSALS
An electronic PDF copy (USB or CD/DVD rom) and five (5) hard copies of the Proposal
must be received by East Valley Water District no later tha n 4:00 p.m. on Thursday,
February 13, 2020, at the address listed on the cover page of this RFQ.
The Proposal shall include, as a minimum the following information (This information will
be used as rating criteria in the rating process for selection of a Consultant to provide the
required services):
1. Transmittal Letter (Maximum 2 pages)
A signed letter of transmittal briefly stating the Consultant's understanding of the work to
be done, the commitment to perform the work expeditiously, and a statement why the firm
believes itself to be best qualified to perform the engagement. The letter should confirm
that the form is licensed to practice in the State of California.
2. Executive Summary (max. 2 pages)
Provide a high-level overview of the consultant’s responses to the RFQ and highlight the
main features and benefits of the proposed work.
3. Key Personnel (max. 4 pages, not including resumes)
Indicate key personnel and staff. Provide biographies of the Project Manager and other
key team members. Provide resumes for the team. The resumes shall provide specific
information about the team member’s experience with similar type activities. Individual
8
resumes shall be limited to 2 pages per individual. Provide an organizational chart of your
proposed team.
4. Qualifications and Experience (max. 10 pages)
A statement describing the Consultant’s qualifications to complete this Scope of Work
and an explanation as to why the Consultant is the best to deliver this Scope of Work.
Include descriptions of specific experience, technical understanding, and Consultant’s
capabilities relative to this solicitation.
5. References
List a minimum of five (5) references for whom comparable services were completed
within the last 2 years. References must be agencies that are government entities.
Provide names and contact information as required on the reference form included as
Appendix B-Reference Form. The Consultant should provide sufficient information, as part
of their proposal, to determine the work Consultant typically performs, location of equipment
and personnel, and other agencies or cities for which similar work is being performed.
Additional information on the firm or partnership will help the District more fully evaluate the
Consultants capabilities.
6. Forms
As part of the proposal to be evaluated, Appendix A and B Forms must be filled out and
submitted.
The RFQ Forms shall be returned in their entirety. Specifically, each Consultant shall include
the following Forms:
• Consultant Fee Schedule (See Appendix A)
• Consultant Identification Form (See Appendix B)
• Exception Form(s) (See Appendix B)
• Sub-Consultant/References Form (See Appendix B)
• Waiver/Release of Liability Form (See Appendix B)
• DIR Certification (See Appendix B)
• Certificate(s) of Insurance or Letter of Compliance
PROPOSAL TIMELINE
Milestone dates are shown in the schedule below. Submittal of a proposal indicates a firm’s
agreement and confirmation that it can and will meet the timeline requirements if information
requested from EVWD staff is delivered on a timely basis.
Issuance of Request for Qualifications (RFQs) December 5, 2019
9
Questions/Inquiries Due January 21, 2020
Post Answers to Questions/Inquiries * February 4, 2020
Submittal Package Due * February 13, 2020
RFQ Evaluations and Short List Firms * March 17, 2020
Announcement of Apparent Successful Consultants * Next available Board
Meeting
Anticipated Contract Award * 1 week following the Board
Meeting
* These dates are approximate and may change as needs arise by the District.
EVALUATION PROCEDURES
REVIEW OF PROPOSALS
Proposals submitted will be evaluated by members of a Committee comprised of key
District personnel.
EVALUATION CRITERIA
The District anticipates awarding several Master Services Contracts to the Consultants that
score highest based on the following criteria, which will be considered during the evaluation
process:
1. Qualifications and Experience (30 Points):
• The firm's experience and performance on comparable engagements.
• Demonstrated results of projects performing similar services.
2. Proposed Approach (30 Points):
• The approach proposed to undertake the project/task order, including
proposed best practice methodologies, areas of focus, proposed tools, etc.
3. Quality of Proposal (20 Points):
• Proposal is complete, detailed, organized, and services are clearly
presented.
• Proposal complies with RFQ instructions, conditions, format requirements.
4. Costs (20 Points)
• Hourly rates, provided in Appendix A, for key staff are reasonable and
within industry expected values.
10
FINAL SELECTION
The Proposal Evaluation Committee will recommend the award of the Master Services
Contracts of the highest ranked Consultants to the General Manager / CEO based upon
the proposal evaluations.
CONDITIONS GOVERNING THE REQUEST FOR QUALIFICATIONS
RIGHT TO REJECT PROPOSALS
Submission of a proposal indicates acceptance by the firm of the conditions contained in
this Request for Qualifications unless clearly and specifically noted in the proposal
submitted and confirmed in the contract between the District and the firm selected.
The District reserves the right without prejudice to reject any or all proposals, or to request
and obtain from one or more firms proposing, supplementary information as may be
necessary for District staff to analyze the proposals pursuant to the consultant selection
criteria.
RECEIVING TIME / LATE PROPOSALS
It is the responsibility of Consultant to see that their proposal is submitted with sufficient time
to be received by the District prior to the proposal closing time. Late proposals will be
returned unopened to the sender. Postmarks are not accepted; all responses must be
received by the District by the deadline.
ACCEPTANCE OF CONDITIONS
Submission of a proposal constitutes acceptance of the Evaluation Criteria contained in
this RFQ. The firm/s, by submitting a response to this RFQ waives all rights to protest or
seek any legal remedies whatsoever regarding any aspect of this RFQ.
COST TO PROPOSE
Any cost incurred by the Consultant in preparation, transmittal, presentation of any proposal
or material submitted in response to this RFQ shall be borne solely by the Consultant. Any
cost incurred by the Consultant for set up and demonstration or for interviews shall be borne
solely by the Consultant.
DISCLOSURE OF PROPOSAL CONTENTS
All proposals are subject to the provisions of the California Public Records Act, California
Government Code section 6250 et seq., and any information submitted with a response is
a public record subject to disclosure, unless a specific exemption applies.
11
CONDITIONS GOVERNING AGREEMENT
AGREEMENT
Consultants will be required to sign the District’s Standard Master Services Agreement.
A sample of the Agreement is provided for review (Appendix C). Submission of a proposal
signifies the firm’s general willingness to accept the terms of the Agreement, although
some sections may be waived by the District at the request of a proposing consultant.
Please specifically identify each term of the Agreement the firm is unwilling to
accept and the reasons therefore in the Exceptions Form. Insurance requirements
are not subject to waiver.
12
Appendices
Appendix A – Proposal Fee Schedule
Appendix B – Proposal Forms
Appendix C – Sample Contract
Appendix D – Sample Task Order
Appendix E – EVWD General Conditions
13
APPENDIX A: Proposal Fee Schedule
14
PROPOSAL FEE SCHEDULE
Consultant shall complete this Proposal Price Schedule for positions required to complete work items
described in the proposal and return it with their proposal. All proposed prices and fees may be adjusted
annually, based on the CPI, the base pricing shall be held through the contract performance period and
shall include costs associated with all, equipment, materials, transportation, overhead, travel, profit,
insurance, sales and other taxes, licenses, incidentals, and all other related costs necessary to provide
the related services.
DESCRIPTION PROPOSED UNIT RATE (per hour)
1. Principal-In-Charge $______
2. Project Manager $_________
3. Electrical Engineer $___________
4. Structural Engineer $___________
5. Civil Engineer $___________
6. Mechanical Engineer $___________
7. Scientist $___________
8. Modeler $___________
9. Technician $___________
10. Inspector $___________
11. Surveyor $___________
12. Administrative Assistant $___________
13. Other (Specify)_______________________________ $___________
14. Other (Specify)_______________________________ $___________
15. Other (Specify)_______________________________ $___________
16. Other (Specify)_______________________________ $___________
17. Subconsultant (Specify)_______________________________ $___________
18. Subconsultant (Specify)_______________________________ $___________
19. Subconsultant (Specify)_______________________________ $___________
15
20. Subconsultant (Specify)_______________________________ $___________
Please note any other fees which may be applicable to the services being provided
16
APPENDIX B: Proposal Forms
• Consultant Identification Form
• List of Subconsultants and References Form
• Exception Form(s)
• Waiver/Release of Liability Form
• Certificate(s) of Insurance or Letter of Compliance
• DIR Certification
17
CONSULTANT IDENTIFICATION FORM
1. Legal name of Consultant: _______________________________________________________
___________________________________________________________________________
2. Consultant's Street Address: _____________________________________________________
___________________________________________________________________________
3. Consultant’s Mailing Address:______________________________________________________
______________________________________________________________________________
4. Consultant’s Business Telephone:___________________________________________________
5. Consultant's Fax Number: ___________________________________________________________
6. Consultant’s E-mail Address [All requests will be sent to this location]:_______________________
7. Type of Organization:
Sole Proprietor Partnership Corporation Other
If corporation, indicate State where incorporated:
8. Consultant’s Federal Tax Identification Number: ______________________________________
9. Consultant’s Project Manager:_____________________________________________________
18
SUBCONTRACTORS/SUBCONSULTANTS
List any subcontractors/subconsultants who may perform any services on this project.
(Use additional sheets if necessary)
FEDERAL TAX AREA OF
COMPANY ADDRESS ID NO. EXPERTISE
CONSULTANT REFERENCES
Information to whom relevant services have been provided in the past three (3) years by
the consultant. Reference at least three public agencies in the past three years where
these similar services have been provided for the selected project areas.
ORGANIZATION ADDRESS TELEPHONE NO. CONTACT TYPE OF WORK
19
EXCEPTION FORM
Should your firm take exception to ANY of the terms and conditions or other contents provided in this
Request for Proposal, list the exceptions below. THIS COMPLETED FORM MUST BE SUBMITTED WITH
YOUR PROPOSAL. If no exception(s) are taken, enter "None" after item number one. (Make additional
copies of this form as necessary)
1. Page Number: Section Title: ____Paragraph Number: Exception Taken: ______
2. Page Number: Section Title: ______ Paragraph Number: Exception Taken: ___
3. Page Number: Section Title: ____ Paragraph Number: Exception Taken:__
4. Page Number: Section Title: ____ Paragraph Number: Exception Taken
5. Page Number: Section Title: ____ Paragraph Number: Exception Taken:__
20
WAIVER / RELEASE OF LIABILITY
I, the undersigned, on behalf of (hereinafter
referred to as Consultant), fully understand that the storage or leaving of any and
all Consultant owned equipment, materials, and supplies at the District’s facilities
during the term of the contract, exposes Consultant to the risk of, but not limited
to, theft, fire damage, vandalism, water damage, wind damage, and possible
personal injury to Consultant’s employees. For the privilege of storing/leaving
any and all Consultant owned equipment, materials, and supplies at the District’s
facilities, Consultant agrees to assume any and all such risks.
In consideration of being able to store/leave said equipment, materials, and
supplies at the District’s facilities, Consultant hereby releases, agrees not to sue,
or bring any action against, the East Valley Water District, its officers, employees,
agents, representatives, and volunteers for any and all liability, claims, or actions
for injury or death to Consultant’s employees, or damage or theft of said property
arising out of or in connection with the storage or leaving of said item(s) for
whatever cause, including the active or passive negligence of the East Valley
Water District, its officers, employees, agents, representatives, and volunteers.
I have carefully read this Waiver/Release of Liability and covenant not to sue,
and fully understand its contents, and the possible exposures that Consultant is
agreeing to assume. I am aware that this Waiver/Release of Liability is a full
release of any and all liability. I am signing such as the authorized agent of
Consultant, and of my own free will.
By:
Representative’s signature Date
Print Name Title
Approved:
Manager’s Signature
Date
21
PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION
(if applicable)
Pursuant to Labor Code Sections 1725.5 and 1771.1, all contractors and subcontractors
that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public
work must be registered with the Department of Industrial Relations (DIR). See
http://www.dir.ca.gov/Public-Works/PublicWorks.html for additional information.
No bid will be accepted nor any contract entered into without proof of the contractor’s
and subcontractors’ current registration with the DIR to perform public work.
Bidder hereby certifies that it is aware of the registration requirements set forth in Labor
Code Sections 1725.5 and 1771.1 and is currently registered as a contractor with the
DIR.
Name of Bidder: ________________________________________________________
DIR Registration Number: _____________________________________
Bidder further acknowledges:
1. Bidder shall maintain a current DIR registration for the duration of the project.
2. Bidder shall include the requirements of Labor Code Sections 1725.5 and
1771.1 in its contract with subcontractors and ensure that all subcontractors
are registered at the time of bid opening and maintain registration status for
the duration of the project.
3. Failure to submit this form or comply with any of the above requirements may
result in a finding that the bid is non-responsive.
Signature: _____________________________________________________________
Name and Title: ________________________________________________________
Dated: ______________________________________
ATTACH COPY OF D.I.R. REGISTRATION
22
APPENDIX C: Sample Master Services Contact
MASTER SERVICES
AGREEMENT NO XXXX.XX
EAST VALLEY WATER DISTRICT
FOR
FOR PROFESSIONAL SERVICES
THIS AGREEMENT is made this day of ___________________ 20___, by and
between the EAST VALLEY WATER DISTRICT, a County Water District organized and
operating pursuant to California Water Code Section 30000 et seq. (hereinafter referred to as the
“DISTRICT”), and _______________________________________, a
_______________________________ (hereinafter referred to as “CONSULTANT”).
RECITALS
WHEREAS, the DISTRICT desires to contract with CONSULTANT to provide design
professional services for Engineering Services (hereinafter referred to as “Work”); and
WHEREAS, CONSULTANT is willing to contract with the DISTRICT to provide such
services; and
WHEREAS, CONSULTANT holds itself as duly licensed, qualified, and capable of
performing said services; and
WHEREAS, this Agreement establishes the terms and conditions for the DISTRICT to
retain CONSULTANT to provide the services described herein for the Project.
COVENANTS
NOW, THEREFORE, in consideration of the faithful performance of the terms and
conditions set forth herein, the parties hereto agree as follows:
ARTICLE I
ENGAGEMENT OF CONSULTANT
AND AUTHORIZATION TO PROCEED
1.1 ENGAGEMENT: The DISTRICT hereby engages CONSULTANT, and
CONSULTANT hereby accepts the engagement, to perform certain design professional services
described in Section 2.1 of this Agreement for the term set forth in Section 6.7 of this Agreement.
1.2 AUTHORIZATION TO PROCEED: Authorization for CONSULTANT to
proceed with all or a portion of the work described in Section 2.1of this Agreement and subsequent
task orders will be granted in writing by the DISTRICT as soon as both parties sign the Agreement
and all applicable insurance and other security documents required pursuant to Section 6.3 of this
Agreement are received and approved by the DISTRICT. CONSULTANT shall not proceed with
said work until so authorized by the DISTRICT, and shall commence work immediately upon
receipt of the Notice to Proceed.
1.3 NO EMPLOYEE RELATIONSHIP: CONSULTANT shall perform the services
provided for herein as an independent contractor, and not as an employee of the DISTRICT. The
DISTRICT shall have ultimate control over the work performed for the Project. CONSULTANT
is not to be considered an agent or employee of the DISTRICT for any purpose, and shall not be
entitled to participate in any pension plans, insurance coverage, bonus, stock, or similar benefits
that the DISTRICT provides for its employees. CONSULTANT shall indemnify the DISTRICT
for any tax, retirement contribution, social security, overtime payment, or workers’ compensation
payment which the DISTRICT may be required to make on behalf of CONSULTANT or any
employee of CONSULTANT for work performed under this Agreement.
ARTICLE II
SERVICES OF CONSULTANT
2.1 SCOPE OF SERVICES: The scope of professional services to be performed by
the CONSULTANT under this Master Services Agreement will be described in each individual
Task Order released under this Master Services Agreement , and shall, where not specifically
addressed, include all related services ordinarily provided by the CONSULTANT under same or
similar circumstances and/or otherwise necessary to satisfy the requirements of Section 3.3 of
this Agreement. In case of conflict between the terms of this Agreement and the provisions of
the task order Scope of Work, the task order shall govern.
2.2 DEPARTMENT OF INDUSTRIAL RELATIONS COMPLIANCE: This work is
subject to compliance monitoring and enforcement by the Department of Industrial Relations. A
contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to
the requirements of Section 4104 of the California Public Contract Code, or engage in the
performance of any contract for public work, as defined by the California Labor Code, unless
currently registered and qualified to perform public work pursuant to Section 1725.5 of the
California Labor Code.
2.3 PREVAILING WAGES: In accordance with the provisions of the California Labor
Code, CONSULTANT shall secure the payment of compensation to employees. To the extent
required by the California Labor Code, CONSULTANT shall pay not less than the prevailing rate
of per diem wages as determined by the Director, Department of Industrial Relations, and State of
California. Copies of such prevailing rate of per diem wages are on file at the DISTRICT’s office,
which copies will be made available to any interested party upon request. CONSULTANT shall
post a copy of such determination at each job site. If applicable, CONSULTANT shall forfeit to
the DISTRICT the amount of the penalty set forth in Labor Code Section 1777.7(b), or any
subsequent amendments thereto, for each calendar day, or portion thereof, for each worker paid
less than the specified prevailing rates for such work or craft in which such worker is employed,
whether paid by CONSULTANT or by any subcontractor.
2.4 HOURS AND WORKING CONDITIONS: The DISTRICT is a public entity in
the State of California and is subject to the provisions of the Government Code and the Labor Code
of the State. It is stipulated and agreed that all provisions of law applicable to public contracts are
a part of this Agreement to the same extent as though set forth herein and will be complied with
by CONSULTANT. CONSULTANT shall comply with all applicable provisions of the California
Labor Code relating to working hours and the employment of apprentices on public works projects.
CONSULTANT shall, as a penalty to the DISTRICT, forfeit $25.00 for each worker employed in
the execution of this Agreement by CONSULTANT or by any subcontractor, for each calendar
day during which such worker is required or permitted to work more than 8 hours in any one
calendar day and 40 hours in any one calendar week, unless such worker received compensation
for all hours worked in excess of 8 hours at not less than 1½ times the basic rate of pay.
2.5 OBSERVING LAWS AND ORDINANCES: CONSULTANT shall keep itself
fully informed of all relevant existing state and federal laws and all relevant county and city
ordinances and regulations which pertain to the tasks to be performed under this Agreement, and
of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the
same. CONSULTANT shall at all times observe and comply with all such existing laws,
ordinances, regulations, orders, and decrees, and shall, to the extent of CONSULTANT’S
negligence, protect and indemnify, as required herein, DISTRICT against any claim or liability
arising from or based on the violation of any such law, ordinance, regulation, order or decree,
whether by CONSULTANT or its employees.
ARTICLE III
RESPONSIBILITIES OF THE DISTRICT AND OF CONSULTANT
3.1 DUTIES OF THE DISTRICT: The DISTRICT, without cost to CONSULTANT,
will provide all pertinent information necessary for CONSULTANT’s performance of its
obligations under this Agreement that is reasonably available to the DISTRICT unless otherwise
specified in the Scope of Work, in which case the CONSULTANT is to acquire such information.
The DISTRICT does not guarantee or ensure the accuracy of any reports, information, and/or data
so provided. To the extent that any reports, information, and/or other data so provided was
supplied to the DISTRICT by persons who are not employees of the DISTRICT, any liability
resulting from inaccuracies and/or omissions contained in said information shall be limited to
liability on behalf of the party who prepared the information for the DISTRICT.
3.2 REPRESENTATIVE OF DISTRICT: The DISTRICT will designate
_______________________ as the person to act as the DISTRICT’s representative with respect
to the work to be performed under this Agreement. Such person will have complete authority to
transmit instructions, receive information, and interpret and define the DISTRICT’s policies and
decisions pertinent to the work. In the event the DISTRICT wishes to make a change in the
DISTRICT’s representative, the DISTRICT shall notify the CONSULTANT of the change in
writing.
3.3 DUTIES OF CONSULTANT: CONSULTANT shall perform the Project work in
such a manner as to fully comply with all applicable professional standards of care, including
professional quality, technical accuracy, timely completion, and other services furnished and/or
work undertaken by CONSULTANT pursuant to this Agreement. The CONSULTANT shall
cause all work and deliverables to conform to all applicable federal, state, and local laws and
regulations.
3.4 APPROVAL OF WORK: The DISTRICT’s approval of work or materials
furnished hereunder shall not in any way relieve CONSULTANT of responsibility for the technical
adequacy of its work. Neither the DISTRICT’s review, approval or acceptance of nor payment
for any of the services shall be construed to operate as a waiver of any rights under this Agreement
or of any cause of action arising out of the performance of this Agreement. Where approval by
the DISTRICT is indicated in this Agreement, it is understood to be conceptual approval only and
does not relieve the CONSULTANT of responsibility for complying with all laws, codes, industry
standards, and liability for damages caused by negligent acts, errors, omissions, noncompliance
with industry standards, or the willful misconduct of the CONSULTANT or its subcontractors.
CONSULTANT’s obligation to defend, indemnify, and hold harmless the DISTRICT, and its
directors, officers, employees and agents as set forth in Section 6.9 of this Agreement also applies
to the actions or omissions of the CONSULTANT or its subcontractors as set forth above in this
paragraph.
ARTICLE IV
PAYMENTS TO CONSULTANT
4.1 PAYMENT: The DISTRICT will pay CONSULTANT for work performed under
this Agreement, which work can be verified by the DISTRICT, on the basis of the following:
CONSULTANT shall exercise its good faith best efforts to facilitate a full and clear definition of
the scope of all assigned work so that the amount set forth in Section 4.3 of this Agreement will
cover all tasks necessary to complete the work. The amount set forth in Section 4.3 of this
Agreement is the maximum compensation to which CONSULTANT may be entitled for the
performance of services to complete the work for the Project, unless the Scope of Work or time to
complete the work is changed by the DISTRICT in writing in advance of the work to be performed
thereunder. Adjustments in the total payment amount shall only be allowed pursuant to Section
6.4 of this Agreement. In no event shall CONSULTANT be entitled to compensation greater than
the amount set forth in Section 4.3 of this Agreement or set forth in each individual task order
where changes in the Scope of Work or the time for performance are necessitated by the negligence
of CONSULTANT or any subcontractor performing work.
4.2 PAYMENT TO CONSULTANT: Payment will be made by the DISTRICT within
thirty (30) calendar days after receipt of an invoice from CONSULTANT, provided that all
invoices are complete and product and services are determined to be of sufficient quality by the
DISTRICT. CONSULTANT shall invoice DISTRICT monthly for services performed under this
Agreement. In the event that a payment dispute arises between the parties, CONSULTANT shall
provide to the DISTRICT full and complete access to CONSULTANT’s labor cost records and
other direct cost data, and copies thereof if requested by the DISTRICT.
4.3 ESTIMATED CHARGES: The total estimated charges for all work under this
Agreement will be estimated within each individual task order, and such amount is the cost ceiling.
The total estimated charges stated in each individual task order constitute the total amount agreed
to.
4.4 COST FOR REWORK: CONSULTANT shall, at no cost to the DISTRICT,
prepare any necessary rework occasioned by CONSULTANT’s negligent act or omission or
otherwise due substantially to CONSULTANT’s fault.
ARTICLE V
COMPLETION SCHEDULE
5.1 TASK SCHEDULE: The work is anticipated to be completed in accordance with
the schedule contained in the task order.
5.2 TIME OF ESSENCE: CONSULTANT shall perform all services required by this
Agreement in a prompt, timely, and professional manner in accordance with the above schedule.
Time is of the essence in this Agreement.
ARTICLE VI
GENERAL PROVISIONS
6.1 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS:
CONSULTANT shall at all times observe all applicable provisions of Federal, State, and Local
laws and regulations including, but not limited to, those related to Equal Opportunity Employment.
6.2 SUBCONTRACTORS AND OUTSIDE CONSULTANTS: No subcontract shall
be awarded by CONSULTANT if not identified as a subcontractor in its Proposal unless prior
written approval is obtained from the DISTRICT. CONSULTANT shall be responsible for
payment to subcontractors used by them to perform the services under this Agreement. If
CONSULTANT subcontracts any of the work to be performed, CONSULTANT shall be as fully
responsible to the DISTRICT for the performance of the work, including errors and omissions of
CONSULTANT’s subcontractors and of the persons employed by the subcontractor, as
CONSULTANT is for the acts and omissions of persons directly employed by the
CONSULTANT. Nothing contained in this Agreement shall create any contractual relationship
between any subcontractor of CONSULTANT and the DISTRICT. CONSULTANT shall bind
every subcontractor and every subcontractor of a subcontractor to the terms of this Agreement that
are applicable to CONSULTANT’s work unless specifically noted to the contrary in the
subcontract in question and approved in writing by the DISTRICT.
6.3 INSURANCE: CONSULTANT shall secure and maintain in full force and effect,
until the satisfactory completion and acceptance of the Project by DISTRICT, such insurance as
will protect it and the DISTRICT in such a manner and in such amounts as set forth below. The
premiums for said insurance coverage shall be paid by the CONSULTANT. The failure to comply
with these insurance requirements may constitute a material breach of this Agreement, at the sole
discretion of the DISTRICT.
(a) Certificates of Insurance: Prior to commencing services under this Agreement, and
in any event no later than ten (10) calendar days after execution of this Agreement,
CONSULTANT shall furnish DISTRICT with Certificates of Insurance and
endorsements verifying the insurance coverage required by this Agreement is in
full force and effect. The DISTRICT reserves the right to require complete and
accurate copies of all insurance policies required under this Agreement.
(b) Required Provisions: The insurance policies required by this Agreement shall
include the following provisions or have them incorporated by endorsement(s):
(1) Primary Coverage: The insurance policies provided by CONSULTANT
shall be primary insurance and any self-insured retention and/or insurance
carried by or available to the DISTRICT or its employees shall be excess
and non-contributory coverage so that any self-insured retention and/or
insurance carried by or available to the DISTRICT shall not contribute to
any loss or expense under CONSULTANT’s insurance.
(2) Additional Insured: The policies of insurance provided by
CONSULTANT, except Workers' Compensation and Professional
Liability, shall include as additional insureds: the DISTRICT, its directors,
officers, employees, and agents when acting in their capacity as such in
conjunction with the performance of this Agreement. Such policies shall
contain a "severability of interests" provision, also known as "Cross
liability" or "separation of insured".
(3) Cancellation: Each certificate of insurance and insurance policy shall
provide that the policy may not be non-renewed, canceled (for reasons other
than non-payment of premium) or materially changed without first giving
thirty (30) days advance written notice to the DISTRICT, or ten (10) days
advance written notice in the event of cancellation due to non-payment of
premium.
(4) Waiver of Subrogation: The insurance policies provided by
CONSULTANT shall contain a waiver of subrogation against DISTRICT,
its directors, officers, employees and agents for any claims arising out of
the services performed under this Agreement by CONSULTANT.
(5) Claim Reporting: CONSULTANT shall not fail to comply with the claim
reporting provisions or cause any breach of a policy condition or warranty
of the insurance policies required by this Agreement that would affect the
coverage afforded under the policies to the DISTRICT.
(6) Deductible/Retention: If the insurance policies provided by
CONSULTANT contain deductibles or self-insured retentions, any such
deductible or self-insured retention shall not be applicable with respect to
the coverage provided to DISTRICT under such policies. CONSULTANT
shall be solely responsible for any such deductible or self-insured retention
and the DISTRICT, in its sole discretion, may require CONSULTANT to
secure the payment of any such deductible or self-insured retention by a
surety bond or an irrevocable and unconditional letter of credit.
(7) Consultant’s Subcontractors: CONSULTANT shall include all
subcontractors as additional insureds under the insurance policies required
by this Agreement to the same extent as the DISTRICT or shall furnish
separate certificates of insurance and policy endorsements for each
subcontractor verifying that the insurance for each subcontractor complies
with the same insurance requirements applicable to CONSULTANT under
this Agreement.
(c) Insurance Company Requirements: CONSULTANT shall provide insurance
coverage through insurers that have at least an "A" Financial Strength Rating and a
"VII" Financial Size Category in accordance with the current ratings by the A. M.
Best Company, Inc. as published in Best’s Key Rating Guide or on said company’s
web site. In addition, any and all insurers must be admitted and authorized to
conduct business in the State of California and be a participant in the California
Insurance Guaranty Association, as evidenced by a listing in the appropriate
publication of the California Department of Insurance.
(d) Policy Requirements: The insurance required under this Agreement shall meet or
exceed the minimum requirements as set forth below:
(1) Workers' Compensation: CONSULTANT shall maintain Workers'
Compensation insurance as required by law in the State of California to
cover CONSULTANT’s obligations as imposed by federal and state law
having jurisdiction over CONSULTANT’s employees and Employers'
Liability insurance, including disease coverage, of not less than $1,000,000.
(2) General Liability: CONSULTANT shall maintain Comprehensive General
Liability insurance with a combined single limit of not less than $1,000,000
per occurrence or claim and $1,000,000 aggregate. The policy shall include,
but not be limited to, coverage for bodily injury, property damage, personal
injury, products, completed operations and blanket contractual to cover, but
not be limited to, the liability assumed under the indemnification provisions
of this Agreement. In the event the Comprehensive General Liability
insurance policy is written on a "claims made" basis, coverage shall extend
for two years after the satisfactory completion and acceptance of the Project
by DISTRICT.
(3) Automobile Liability: CONSULTANT shall maintain Commercial
Automobile Liability insurance with a combined single limit for bodily
injury and property damage of not less than $1,000,000 each occurrence for
any owned, hired, or non-owned vehicles.
(4) Professional Liability: CONSULTANT shall maintain Professional
Liability insurance covering errors and omissions arising out of the services
performed by the CONSULTANT or any person employed by him, with a
limit of not less than $1,000,000 per occurrence or claim and $1,000,000
aggregate. In the event the insurance policy is written on a "Claims made"
basis, coverage shall extend for two years after the satisfactory completion
and acceptance of the Project by DISTRICT.
(5) Property Coverage – Valuable Papers: Property coverage on an all-risk,
replacement cost form with Valuable Papers insurance sufficient to assure
the restoration of any documents, memoranda, reports, plans or other
similar data, whether in hard copy or electronic form, relating to the services
provided by CONSULTANT under this Agreement.
6.4 CHANGES IN SCOPE OR TIME: If the DISTRICT requests a change in the
Scope of Work or time of completion by either adding to or deleting from the original scope or
time of completion, an equitable adjustment shall be made and this Agreement shall be modified
in writing accordingly. CONSULTANT must assert any claim for adjustment under this clause in
writing within thirty (30) calendar days from the date of receipt from CONSULTANT of the
notification of change unless the DISTRICT grants a further period of time before the date of final
payment under this Agreement.
6.5 NOTICES: All notices to either party by the other shall be made in writing and
delivered or mailed to such party at their respective addresses as follows, or to other such address
as either party may designate, and said notices shall be deemed to have been made when
delivered or, if mailed, five (5) days after mailing.
To DISTRICT: East Valley Water District
31111 Greenspot Road
Highland, CA 92346
Attn: Engineering Manager
To CONSULTANT: _____________________________
_____________________________
_____________________________
Attn: _________________________
6.6 CONSULTANT’S ASSIGNED PERSONNEL: CONSULTANT designates
____________________ to have immediate responsibility for the performance of the work and for
all matters relating to performance under this Agreement. Substitution of any assigned personnel
shall require the prior written approval of the DISTRICT. If the DISTRICT determines t hat a
proposed substitution is not acceptable, then, at the request of the DISTRICT, CONSULTANT
shall substitute with a person acceptable to the DISTRICT.
6.7 TERMINATION:
(a) If the engagement of CONSULTANT is not extended by the mutual written consent of the
DISTRICT and CONSULTANT, then this Agreement shall expire on the latest date set
forth in the schedule contained in the Scope of Work for completion of tasks for the Project.
(b) Notwithstanding the above, the DISTRICT may terminate this Agreement or
abandon any portion of the Project by giving ten (10) days written notice thereof to
CONSULTANT. CONSULTANT may terminate its obligation to provide further
services under this Agreement upon thirty (30) calendar days written notice only in
the event of substantial failure by the DISTRICT to perform in accordance with the
terms of this Agreement through no fault of the CONSULTANT.
(c) In the event of termination of this Agreement or abandonment of any portion of the
Work, the DISTRICT shall be immediately given title to all original drawings and
other documents developed for the Project, and the sole right and remedy of
CONSULTANT shall be to receive payment for all amounts due and not previously
paid to CONSULTANT for services completed or in progress in accordance with
the Agreement prior to such date of termination. If termination occurs prior to
completion of any task for which payment has not been made, the fee for services
performed during such task shall be based on an amount mutually agreed to by the
DISTRICT and CONSULTANT. Such payments available to the CONSULTANT
under this paragraph shall not include costs related to lost profit associated with the
expected completion of the work or other such payments relating to the benefit of
this Agreement.
6.8 ATTORNEYS’ FEES: In the event that either the DISTRICT or CONSULTANT
brings an action or proceeding for damages for an alleged breach of any provision of this
Agreement, to interpret this Agreement or determine the rights of and duties of either pa rty in
relation thereto, the prevailing party shall be entitled to recover as part of such action or proceeding
all litigation, arbitration, mediation and collection expenses, including witness fees, court costs,
and reasonable attorneys' fees. Such fees shall be determined by the Court in such litigation or in
a separate action brought for that purpose. Mediation will be attempted if both parties mutually
agree before, during, or after any such action or proceeding has begun.
6.9 INDEMNITY:
(a) To the extent allowed by law, CONSULTANT shall defend, indemnify and hold
DISTRICT, including its directors, officers, employees and agents, harmless from
and against any and all claims, demands, causes of action, suits, debts,
obligations, liabilities, losses, damages, costs, expenses, attorney’s fees, awards,
fines, settlements, judgments or losses of whatever nature, character, and
description, that arise out of, pertain to, or relate to the negligence, recklessness,
or willful misconduct of CONSULTANT or any of CONSULTANT’s
subcontractors, including their respective directors, officers, employees, agents
and assigns, excepting only such matters arising from the sole negligence or
willful misconduct of the DISTRICT.
(b) CONSULTANT shall defend, indemnify and hold DISTRICT, including its
directors, officers, employees and agents, harmless from and against any and all
claims, demands, causes of action, suits, debts, obligations, liabilities, losses,
damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or
losses of whatever nature, character, and description, with respect to or arising out
of any infringement or alleged infringement of any patent, copyright or trademark
and arising out of the use of any equipment or materials furnished under this
Agreement by the CONSULTANT or CONSULTANT’s subcontractors, including
their respective directors, officers, employees, agents and assigns, or out of the
processes or actions employed by, or on behalf of, the CONSULTANT or
CONSULTANT’s subcontractors, including their respective directors, officers,
employees, agents and assigns, in connection with the performance of services
under this Agreement. CONSULTANT shall have the right, in order to avoid such
claims or actions, to substitute at its expense non-infringing equipment, materials
or processes, or to modify at its expense such infringing equipment, materials, and
processes so they become non-infringing, provided that such substituted and
modified equipment, materials, and processes shall meet all the requirements and
be subject to all the provisions of this Agreement.
(c) CONSULTANT shall defend, indemnify and hold DISTRICT, including its
directors, officers, employees and agents, harmless from and against any and all
claims, demands, causes of action, suits, debts, obligations, liabilities, losses,
damages, costs, expenses, attorney’s fees, awards, fines, settlements, judgments or
losses of whatever nature, character, and description, with respect to or arising out
of any breach by CONSULTANT or CONSULTANT’s subcontractors, including
their respective directors, officers, employees, agents and assigns, of the aforesaid
obligations and covenants, and any other provision or covenant of this Agreement.
(d) It is the intent of the parties to this Agreement that the defense, indemnity, and hold
harmless obligation of CONSULTANT under this Agreement shall be as broad and
inclusive as may be allowed under California Civil Code §§ 2778 through 2784.5,
or other similar state or federal law.
6.10 SAFETY: CONSULTANT shall perform the work in full compliance with
applicable State and Federal safety requirements including, but not limited to, Occupational
Safety and Health Administration requirements.
(a) CONSULTANT shall take all precautions necessary for the safety of, and
prevention of damage to, property on or adjacent to the Project site, and for the
safety of, and prevention of injury to, persons, including DISTRICT’s employees,
CONSULTANT’s employees, and third persons. All work shall be performed
entirely at CONSULTANT’s risk. CONSULTANT shall comply with the
insurance requirements set forth in Section 6.3 of this Agreement.
(b) Upon request from the District, CONSULTANT shall also furnish the DISTRICT
with a copy of any injury prevention program established for the CONSULTANT’s
employees pursuant to Labor Code Section 6401.7, including any necessary
documentation regarding implementation of the program. CONSULTANT hereby
certifies that its employees have been trained in the program, and procedures are in
place to train employees whenever new substances, processes, procedures, or
equipment are introduced. CONSULTANT shall demonstrate compliance with
Labor Code Section 6401.7 by maintaining a copy of its Injury and Illness
Prevention Plan at the Project site and making it available to the DISTRICT.
6.11 EXAMINATION OF RECORDS: All original drawings, specifications, reports,
calculations, and other documents or electronic data developed by CONSULTANT for the Project
shall be furnished to and become the property of the DISTRICT. Any reuse or modification of
such documents for purposed other than those intended by the CONSULTANT i8n its scope of
services shall be at the DISTRICT’S sole risk and without legal liability to the CONSULTANT.
CONSULTANT agrees that the DISTRICT will have access to and the right to examine any
directly pertinent books, documents, papers, and records of any and all of the transactions relating
to this Agreement.
6.12 OWNERSHIP OF SOFTWARE:
If throughout the term of this Agreement, CONSULTANT generates any Software as part of its
performance of this Agreement, the following language shall apply to CONSULTANT’s and
DISTRICTS rights in said Software:
(a) Subject to payment of all compensation due under this Agreement and all other
terms and conditions herein, CONSULTANT hereby grants DISTRICT a
nonexclusive, transferable, royalty-free license to use the Software furnished to
DISTRICT by CONSULTANT under this Agreement. The license granted herein
shall authorize DISTRICT to:
(1) Install the Software on computer systems owned, leased or otherwise
controlled by DISTRICT;
(2) Utilize the Software for its internal data-processing purposes; and
(3) Copy the Software and distribute as desired to exercise the rights granted
herein.
(b) CONSULTANT retains its entire right, title and interest in the Software developed
under this Agreement. DISTRICT acknowledges that CONSULTANT owns or
holds a license to use and sublicense various pre-existing development tools,
routines, subroutines and other programs, data and materials that CONSULTANT
may include in the Software developed under this Agreement. This material shall
be referred to hereafter as “Background Technology.”
(c) DISTRICT agrees that CONSULTANT shall retain any and all rights
CONSULTANT may have in the Background Technology. CONSULTANT grants
DISTRICT an unrestricted, nonexclusive, perpetual, fully paid-up worldwide
license to use the Background Technology in the Software developed and delivered
to DISTRICT under this Agreement, and all updates and revisions thereto.
However, DISTRICT shall make no other commercial use of the Background
Technology without CONSULTANT’s written consent.
(d) CONSULTANT represents and warrants that the Software and Background
Technology used and/or developed under this Agreement shall be free of any claim
of trade secret, trademark, trade name, copyright, or patent infringement or other
violations of any proprietary rights of any person. CONSULTANT shall defend,
indemnify and hold harmless DISTRICT from any and all liability, damages,
losses, claims, demands, actions, causes of action, and costs including reasonable
attorney’s fees and expenses to the extent of CONSULTANT’S negligence for any
claim that use of the Software and/or Background Technology infringes upon any
trade secret, trademark, trade name, copyright, patent, or other proprietary rights.
6.13 INTEGRATION AND AMENDMENT: This Agreement contains the entire
understanding between the DISTRICT and CONSULTANT as to those matters contained herein.
No other representations, covenants, undertakings or other prior or contemporaneous
agreements, oral or written, respecting those matters, which are not specifically incorporated
herein, may be deemed in any way to exist or to bind any of the parties hereto. Each party
acknowledges that it has not executed this Agreement in reliance on any promise, representation
or warranty not set forth herein. This Agreement may not be amended except by a writing
signed by all parties hereto.
6.14 ASSIGNMENT: Neither party shall assign or transfer its interest in this
Agreement without written consent of the other party. All terms, conditions, and provisions of
this Agreement shall inure to and shall bind each of the parties hereto, and each of their
respective heirs, executors, administrators, successors, and assigns.
6.15 GOVERNING LAW: This Agreement shall be construed as if it was jointly
prepared by both parties hereto, and any uncertainty or ambiguity contained herein shall not be
interpreted against the party drafting same. This Agreement shall be enforced and governed by
the laws of the State of California. If any action is brought to interpret or enforce any term of
this Agreement, the action shall be brought in a state court situated in the County of San
Bernardino, State of California, or in a federal court with in rem jurisdiction over the Project.
6.16 HEADINGS: Article and Section headings in this Agreement are for convenience only
and are not intended to be used in interpreting or construing the terms, covenants, and conditions of this
Agreement.
6.17 PARTIAL INVALIDITY: If any term, covenant, condition, or provision of this
Agreement is found by a court of competent jurisdiction to be invalid, void, or unenforceable, the
remainder of the provisions hereof shall remain in full force and effect, and shall in no way be
affected, impaired, or invalidated thereby.
6.18 EFFECT OF DISTRICT’S WAIVER: Any failure by the DISTRICT to enforce
any provision of this Agreement, or any waiver thereof by the DISTRICT, shall not constitute a
waiver of its right to enforce subsequent violations of the same or any other terms or conditions
herein.
6.19 AUTHORITY: The individuals executing this Agreement represent and warrant
that they have the legal capacity and authority to sign this Agreement on behalf of and to so bind
their respective legal entities.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date
first written above.
CONSULTANT DISTRICT
By:_____________________________ By:_____________________________
_____________________________ East Valley Water District
(Print Name and Title)
APPENDIX D: Sample Task Order
SAMPLE TASK ORDER TO
MASTER SERVICES AGREEMENT
FOR
ENGINEERING SUPPORT SERVICES
Date: ## / ## / #### Task Order Number: ##
Consultant: XXXXXXXX Master Contract Number: ######
Project / Task Description: _____________________________________________________
______________________________________________________________________________
______________________________________________________________________________
I. RECITALS
This Task order is issued for the procurement of services needed in conjunction with District Project
(NAME)
District and Consultant previously entered into Contract Number #####. Except as otherwise specified
herein, the terms and conditions of that Agreement are incorporated into this Task Order via this
reference.
II. TASK ORDER AGREEMENTS
i. Scope of Work: Consultant shall furnish the qualified personnel, equipment,
materials, and supplies necessary to perform the work described in the Exhibit A.
ii. Period of Performance: ## / ## / #### through ## / ## / ####
iii. Compensation: Authorized total payments to Consultant for performance of this
firm-fixed price Task Order shall not-to-exceed $###,###.##.
iv. Assigned Personnel: The below-listed named personnel are assigned to direct the
performance of this task order on behalf of the respective Parties.
PROJECT MANAGER ASSIGNMENT: All technical direction related to this
Task Order shall become from the designated Project Mangers. Details of the
District’s assignment are listed below:
Project Manager: (NAME)
Address: 31111 Greenspot Road
Highland, CA 92346
Phone: (NUMBER)
Email: (EMAIL)@eastvalley.org
CONTRACTOR ASSIGNMENT: Special inquires related to this agreement
and the effects of this Agreement shall be referred to the following:
Contractor: (Name of Business)
Project Manager: (NAME)
Address: (ADDRESS)
Phone: (NUMBER)
Email: (EMAIL)
v. Task Order Modifications: No communication, either written or oral, by other
than written and bi-lateral executed change order shall be effective to modify or
otherwise affect the provisions of this Task Order.
III. SIGNATURES
East Valley Water District (CONSULTANT)
______________________________ ______________________________
John Mura, General Manager (NAME), (TITLE)
Date: / / Date: / /
B O AR D AG E N D A S TAF F R E P O RT
Agenda Item #4.
Meeting Date: Marc h 25, 2020
Disc ussion Item
To: G overning Board Members
F rom: G eneral Manager/C EO
Subject: C onsider Adoption of R esolution 2020.05 - R atific ation of the P roc lamation of a Loc al S tate of
Emergency R egarding C O VI D-19 and approve P olicy 6.13 C O VI D-19 Workplac e P rotocol
R E C OMME N D AT ION:
S taff recommend s , given the C O VI D-19 pand emic, that the Board of Direc tors (Board) ratify the G eneral
Manager/C EO ’s P ro clamatio n of exis tence of a loc al emergency as allo wed by O rdinanc e 366 by adoption of
R esolution 2020.05; and approve P olicy 6.13 C oronavirus/C O VI D-19 Workplac e P rotocol.
B AC KG R OUN D / AN ALYS IS:
At E ast Valley Water D istrict (District) the health and safety of our customers and employees is a top priority. T he
D istrict is closely monitoring the C enters for Disease C ontrol and P revention (C D C ), and local health agencies for
the latest developments related to C O VI D -19 (coronavirus) and following the guidance of government and public
health officials. As a water and wastewater agency the D istrict provides an essential resource to the public.
Meticulous steps to prepare for emergencies like this have been taken, and staff is confident that we will rise to the
occasion for our community.
T he District c o ntinues to c o o rd inate with regional representatives and lo o k to pub lic health agenc ies for
guidanc e. S taff c o ntinues to mo nito r the guid elines and rec o mmendatio ns of the C ounty, S tate, and F ederal
agencies. G iven the need to res p o nd to this p andemic , O rdinanc e 366 allo ws for the G eneral Manager/C EO to
proclaim a loc al state of emergenc y in order to ens ure the ability to res pond s wiftly as needs arise.
O ut of an abundance of c aution, here is an overview of operational changes taken to date:
Dis tric t fac ilities are c lo s ed to the pub lic while staff c ontinues to carry o ut job d uties . P ayments will still be
acc epted online, b y pho ne, b y drop box, and p ayment kio s ks. G iven the need fo r s o c ial dis tanc ing, facility
rentals are canceled for at least the next 8 weeks .
Employees that are within the vulnerab le population guid elines will no t b e req uired to c o me into the o ffice. We
continue to evaluate the need fo r in-person meetings , with the intention o f adhering to C enter fo r Disease
C ontrol and P reventio n (C DC ) guidanc e o f allo wing for phys ic al distanc e b etween ind ividuals . C ons is tent with
the direc tion o f minimizing group s interac tions , most departments have trans itioned to an alternate work
s chedule, with one week on s ite and one week remotely.
T he District has modified the p ro cedure for ho ld ing pub lic meetings as allo wed b y the Exec utive O rders of
G overnor News om. In an effo rt to maintain trans p arenc y, staff is evaluating actio n items planned for upcoming
Board meetings and deferring non-critical items until after we are beyo nd this is s ue. As of no w, the Dis trict will
be postponing the P roposition 218 Hearing until a time when the public will be more comfortable to attend.
G iven the rapidly changing environment, regular communic ations are b eing p ro vided to s taff to ens ure they feel
confident in their health and s afety. Ad d itionally, the District c o ntinues to provid e info rmation to the p ublic to
ensure that this emergency does not imp act the water quality, to help remind the c o mmunity that the water
remains s afe to drink, and to communic ate any c hanges in o p erational p ro cedures . To ensure cons is tent
information is b eing d is s eminated , the District has is s ued a jo int press releas e with Valley District and the C ity
of S an Bernard ino on mes s aging to red uc e p o tential anxiety and reinfo rce c o nfidence in the q uality of drinking
water.
G iven the nature o f providing water and was tewater s ervic es , many o f the functions of the Districts mus t
continue to be c arried out on a regular bas is including, but not limited to:
Water quality tes ting
Monitoring the surface water treatment plant
C onstruc tion of the S terling Natural R es ourc e C enter, with enhanc ed attention given to soc ial distanc ing
and hygiene efforts
P rocessing payments and invoices
Maintaining c ontract services for key projects
C onducting on-going community outreach
Maintaining c omplianc e with safety guidelines
As a general no te, patients with C O VI D-19 have experienc ed mild to s evere res piratory illness. S ymptoms
may ap p ear 2-14 days after exp o s ure. S evere c o mp licatio ns may inc lude p neumo nia in b o th lungs . S ymptoms
can include:
F ever
C ough
S hortness of breath
T he best line of defense to prevent infec tion is good hygiene like:
Washing your hands with soap and water for at leas t 20 sec onds (or as long as it takes you to s ing your
ABC ’s). T his es pecially applies after using the restroom; before eating; and after blowing your nos e,
coughing, or sneezing.
If s oap and water are not readily available, us e an alc ohol-based hand sanitizer with at leas t 60% alc ohol.
Avoid close contac t with people who are sic k.
Avoid touching your eyes, nos e or mouth, espec ially with unwashed hands.
C lean and dis infec t frequently touc hed objects and surfaces using regular household c leaning s pray or
wipes.
T he District remains c o nfident that we c an c o ntinue operatio ns while c o mp lying with the inc reas ing guidelines
being implemented for health and safety and will provide updates as the situation changes . T he District also
maintains its commitment to community partners hip s , and will look fo r o p p o rtunities to as s is t others when
pos s ible.
AG E N C Y G O ALS AN D O B J E C T IVE S :
G oal and O bjectives I I I - Deliver P ublic S ervic e with P urpos e W hile Embracing C ontinuous G rowth
a) Advance Emergency P reparednes s Efforts
d) Embrac e an Environment of Ac tive Learning and Knowledge S haring
ATTAC H M EN TS:
Description Type
Ordinance 366 Ordinance
Local P roclamation Backup Material
Resolution 2020.05 Resolution Letter
P olicy 6.13 Coronavirus Workplace P rotocol Backup Material
RESOLUTION NO. 2020.05
RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER
DISTRICT PROCLAIMING A LOCAL HEALTH EMERGENCY IN RESPONSE TO THE NOVEL
CORONAVIRUS, COVID-19
WHEREAS, the governing body of the East Valley Water District (District) has
the authority to proclaim a local emergency; and
WHEREAS, California Government Code Section 3100 states that all public
employees are declared to be disaster service workers subject to such disaster service
activities as may be assigned to them by their superiors or by law, and the District
needs to provide potable water and sewer services deemed as an essential public
service; and
WHEREAS, conditions of disaster or of extreme peril to the health and safety of
persons and property have arisen both internationally and within the United States as
a result of the introduction of the novel coronavirus (COVID-19), a novel communicable
disease, which was first detected in Wuhan City, Hubei Province, China in December
2019; and
WHEREAS, a Novel Coronavirus, COVID-19, which causes infectious disease
resulting in symptoms of fever, coughing and shortness of breath with outcomes
ranging from mild to severe illness and in some cases death, has arisen in China and
spread to numerous other countries including the United States and there are reported
cases in California; and
WHEREAS, the Centers for Disease Control and Prevention (CDC) has
determined the virus to be a very serious public health threat, yet the method and
efficacy of transmission of the virus is not yet fully understood and no vaccine currently
exists; and
WHEREAS, on February 26, 2020, the CDC confirmed the first case of local
person-to-person transmission of COVID-19 in the United States, raising the possibility
of community transmission occurring in the general public, and the Health Officer of
San Bernardino County Public Health and the San Bernardino County Board of
Supervisors have determined that there is an imminent threat to the public health
from the introduction of COVID-19 and have declared a Local Health Emergency; and
WHEREAS, the District's ability to mobilize local resources, coordinate
interagency response, accelerate procurement of vital supplies, use mutual aid, and
seek future reimbursement by the State and Federal governments will be critical to
successfully responding to COVID-19; and
WHEREAS, these conditions warrant and necessitate that the District declare
the existence of a local emergency.
. . ' .
NOW THEREFORE, BE IT RESOLVED that the Board of Directors of East Valley
Water District hereby proclaim the existence of a local emergency and directs District
staff to take the necessary steps for the protection of life, health and safety.
BE IT FURTHER RESOLVED, ORDERED AND PROCLAIMED that during the
existence of said local emergency, the powers, functions, and duties of the District
shall be those prescribed by state law and by ordinances and resolutions of the Board.
BE IT FURTHER RESOLVED AND DIRECTED that all Departments of the District
shall review and revise their Department emergency and contingency plans to address
the risks COVID-19 poses to their critical functions in coordination with the Emergency
Response Plan.
BE IT FURTHER RESOLVED AND DIRECTED that all Departments shall track
costs for staffing, supplies, and equipment related to COVID-19 preparation and
prevention and forward that information to the Finance & Administration Department.
BE IT FURTHER RESOLVED AND DIRECTED, that the Public Affairs Department
shall coordinate Districtwide planning, preparedness and response efforts regarding
COVID-19 with the San Bernardino County Office of Emergency Services (OES).
BE IT FURTHER RESOLVED that this Resolution shall take effect immediately
and that widespread publicity and notice shall be given said Declaration through the
most feasible and adequate means of disseminating such notice throughout the
District.
BE IT FURTHER RESOLVED that a copy of this proclamation be forwarded to
the San Bernardino County Office of Emergency Services, requesting that the Director
find it acceptable in accordance with State law; that the Governor of California,
pursuant to the Emergency Services Act, that the Governor waive regulations that may
hinder response and recovery efforts; that the response and recovery assistance be
made available under the California Disaster Assistance Act; and that the State of
California expedite access to state and federal resources and any other appropriate
federal disaster relief programs.
ADOPTED this 25th day of March 2020.
Ayes:
Noes:
Absent:
Abstain:
______________________________
David E. Smith
Board President
March 25, 2020
I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution
2020.05 adopted by the Board of Directors of East Valley Water District at its regular
meeting held March 25, 2020.
___________________________
John Mura
Board Secretary
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Coronavirus/COVID– 19 Workplace Protocol
Original Approval Date:
March 25, 2020
Last Revised:
Policy No:
6.13
Page
1 of 2
Purpose
East Valley Water District (EVWD) is committed to the safety and health of all employees and
customers. There is currently a rapidly developing situation relating to the global containment
effort of COVID-19 also known as the Coronavirus, and EVWD wants to ensure best practices are in
place to maintain a safe and healthy workplace.
Policy
What are the Symptoms of COVID-19?
Patients with COVID-19 have experienced mild to severe respiratory illness. Symptoms may
appear 2-14 days after exposure. Severe complications may include pneumonia in both lungs.
Symptoms can include:
• Fever
• Cough
• Shortness of breath
What is the District Doing to Minimize COVID-19 Exposures in the Workplace?
The Headquarters facility is cleaned daily by our janitorial services, both during working hours
and at night while closed. Cleaning efforts have been increased to include door handles, light
switches, and other surfaces which are constantly touched. We have soap in all restrooms and
hand sanitizer and sanitizing wipes in all departments.
The District is following all State and County orders, including suspension of all business travel,
cancellation of District trainings and events, limiting of gatherings, and practicing social
distancing. Additionally, out of an abundance of caution, the District has decided to close our
offices to the public and will instead conduct all customer interactions by phone or online.
Illness Reporting Guidelines
To avoid the spread of the virus, the District expects the following:
• Stay home or go home immediately should the symptoms of COVID – 19 occur (fever,
cough, shortness of breath).
• In the event a supervisor observes the known symptoms of COVID – 19 in an employee,
the employee shall be sent home immediately.
• The employee will be advised to consult with their healthcare provider and self-isolate.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Coronavirus/COVID– 19 Workplace Protocol
Original Approval Date:
March 25, 2020
Last Revised:
Policy No:
6.13
Page
2 of 2
• Employees who are well but who have a sick family member at home with COVID – 19,
or an undiagnosed family member who is exhibiting known symptoms, should notify
Human Resources and self-isolate away from work for 14 days. Human Resources will
ensure that a risk assessment is conducted of potential exposure to determine if fellow
employees need to be notified of an undiagnosed case.
• If an employee or employee’s family member is confirmed to have COVID – 19, the
District will inform fellow employees of the possible exposure in the workplace while
ensuring the confidentiality of the affected employee.
Return to Work Guidelines
In order to return to work, the following guidelines issued by the Centers for Disease Control
and Prevention (CDC) will be followed:
• Employees diagnosed with COVID – 19 or undiagnosed with known symptoms and are
self-isolating, can stop isolation and return to work under the following conditions:
o At least 3 days (72 hours) have passed with no fever without the use of fever
reducing medications and improvement in respiratory symptoms, AND,
o At least 7 days have passed since symptoms first appeared.
If testing to determine they are no longer contagious, the two conditions
above apply along with two negative tests in a row, 24 hours apart.
• Employees who had close exposure may return to work after 14 days of self-isolation
with no symptoms present.
In all cases, the official determination of the employee’s healthcare provider will be
considered. Circumstances outside the scope of these guidelines will be handled on a case by
case basis. Please consult with Human Resources for further guidance.
This continues to be a fast-moving, ever changing situation. The District will revisit and revise as
necessary to comply with CDC guidelines and recommendations. Please remember that we all play
a role in ensuring a safe and healthy workplace and owe it to our EVWD family to report all
exposures and stay home when exhibiting symptoms.
Agenda Item #
Page | 1 SR#
BOARD AGENDA STAFF REPORT
Meeting Date: March 25, 2020
Public Hearing ☐
Discussion Item ☒
Consent Item ☐
Closed Session ☐
TO: GOVERNING BOARD MEMBERS
FROM: GENERAL MANAGER/CEO
SUBJECT: INCREASE TIER ONE WATER ALLOCATION FOR RESIDENTIAL
CUSTOMER BILLING
RECOMMENDATION:
Staff recommends that the Board of Directors (Board) adopt Resolution No 2020-06, temporarily
increasing the per-capita water usage baseline for indoor use from 60 gallons to 75 gallons per
person, per day.
DISCUSSION:
As this community’s water provider, the District strives to provide world class public service. In
2015, the Board recognized the importance of prioritizing water use for healthy and safety
purposes such as drinking, cooking, and cleaning through the implementation of budget-based
rates. This personalized rate structure allows the District to project water use based on the unique
circumstances of each household in the following manner:
• Tier 1, Indoor use is charged at the lowest rate and is based on the estimated number of
occupants in the home and the days of the billing cycle.
• Tier 2, Efficient Outdoor use is charged at a slightly higher rate. This tier budget changes
with the weather, increasing during warmer months and decreasing with cooler months to
encourage irrigating landscaping efficiently.
• Tier 3 is water used above your monthly budget from Tiers 1 and 2 and is considered
inefficient water use. This Tier is charged at the highest rate with revenue used to
implement district-wide water efficiency projects including water conservation incentives
and system efficiencies.
The amount of water allocated to residential customers for indoor needs (indoor water budget) is
determined based on two variable factors, the number of occupants in the dwelling unit and number
of days in the billing period, and on a fixed factor of 60 gallons per capita (person) per day (GPCD).
AGENDA DATE: MARCH 25, 2020
SUBJECT:
Page | 2 SR#
While the 60 GPCD number above is reasonable under normal circumstances, the Stay-At-Home
order (Executive Order N-33-20) issued by California’s Governor last Thursday in response to the
Coronavirus pandemic has changed how people use water for indoor health reasons. Residents
have been advised to wash their hands as often as possible and are most likely using more water
to wash linens and keep surfaces clean. Further, many adults are spending more time at home due
to work stoppages and business closures, and dependent children unable to attend classes are taking
classes online or being cared for at home. It is reasonable to estimate that District residents are
using up to 25% more water for indoor purposes while complying with the Governor’s Executive
Order. The additional water usage described above is clearly for indoor health and safety needs
but within the current structure would likely be billed at Tier 2 or Tier 3 pricing. This can be
addressed by temporarily expanding residential customer indoor water budgets, which can be
accomplished by changing the 60 gallons per capita per day (GPCD) usage baseline in the billing
system, to 75 GPCD.
Staff recommends that the Board adopt Resolution 2020-06 which will increase residential indoor
water budgets, and therefore minimize the cost of additional water used by ratepayers while
complying with the Governors’ Executive Order N-33-20. Changes proposed in the Resolution
will remain in effect until the Governor’s Executive Order is lifted, but the effective period will
not be shorter than 30 days, or longer than 90 days.
AGENCY GOALS AND OBJECTIVES:
Goal and Objectives III – Deliver Public Service with Purpose While Embracing Continuous
Growth
b) – Strive to Provide World Class Customer Relations
REVIEW BY OTHERS:
This agenda item has been reviewed by the Administration Department and Legal Counsel.
FISCAL IMPACT:
Staff estimates that approximately 18,000 residential customers are using additional water while
complying with Executive Order N-33-20. Temporarily expanding residential Tier 1 budgets to
provide relief while the Stay at Home Order is in effect will provide up to $45,000 per month
savings to District residential customers.
AGENDA DATE: MARCH 25, 2020
SUBJECT:
Page | 3 SR#
Recommended by: Respectfully submitted:
_____________________________ _____________________
John Mura Brian Tompkins
General Manager/CEO Chief Financial Officer
ATTACHMENTS:
East Valley Water District
Resolution 2020.06
Page 1 of 2
RESOLUTION 2020.06
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT
AUTHORIZING THE TEMPORARY INCREASE PER PERSON WATER USAGE TO
CALCULATE RESIDENTIAL WATER BILLS
WHEREAS, East Valley Water District (District) is a county water district which
provides municipal water service to residents within its jurisdiction; and
WHEREAS, pursuant to Ordinance 397, residential water rates are calculated based
upon water consumption utilizing a tiered rate methodology and allocating a baseline water
consumption of 60 gallons per person per day, for tier 1 indoor use; and
WHEREAS, on March 4, 2020, the governor of the State of California proclaimed a
state of emergency to exist in California as a result of the threat of COVID – 19; and
WHEREAS, as a result of the rapid spread of COVID-19 and to preserve the public
health and safety throughout the State of California, on March 19, 2020 the governor of
California issued Executive Order N – 33 – 20 which, among other things, adopted the order of
the State Public Health Officer, March 19, 2020 which ordered all individuals living in the State
of California to stay home or at their place of residence except as needed to maintain continuity
of operations of critical infrastructure (Stay Home Order); and
WHEREAS, local compliance with the Stay Home Order by District residential
ratepayers has resulted in an increase in the usage of tier 1 water for indoor residential use,
thereby pushing usage into tiers two and three resulting in increased water bills and penalizing
residential ratepayers who are complying with the Stay Home Order; and
WHEREAS, the Board of Directors recognizes that the increased water costs come at a
time when many residential ratepayers are experiencing a loss of income as a result of the
COVID –19 state of emergency; and
WHEREAS, the Board of Directors wishes to assist District residential ratepayers by
reducing rates to the extent possible and prudent, while the Stay Home Order is in effect.
NOW THEREFORE IT IS HEREBY RESOLVED:
1. For the purpose of calculating residential water usage rates, the per capita water usage
baseline for tier 1 residential water usage shall be increased from 60 gallons per day to 75
gallons per day, per person (Adjusted Baseline).
2. The Adjusted Baseline shall remain in effect so long as the California Governor’s
executive order N-33-20 remains in effect, but no less than 30 days nor more than 90
days from implementation of the Adjusted Baseline.
East Valley Water District
Resolution 2020.06
Page 2 of 2
ADOPTED this 25th day of March 2020.
Ayes:
Noes:
Absent:
Abstain:
David E. Smith,
Board President
March 25, 2020
I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2020.06
adopted by the Board of Directors of East Valley Water District at its Regular Meeting held March
25, 2020.
ATTEST:
____________________________________
John Mura,
Board Secretary