HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 05/13/2020REGULAR BOARD MEETING
In an effort to prevent the spread of COVID-19 and in accordance with Governor
Newsom's Executive Order N-25-20 and N-29-20, this meeting is being conducted via
teleconference. There will be no public location for attending this meeting in person.
Members of the public and may listen and provide public comment telephonically
and/or submit a Speaker/Comment Card prior to the start of the meeting.
Anyone wishing to join the meeting may do so using the following information:
DIAL: 1-510-338-9438 and enter ACCESS CODE: 299 601 249##
You may also join via webex.com: Link
MEETING# 299 601 249 and PASSWORD: EVWD2020
May 13, 2020 - 5:30 PM
31111 Greenspot Road, Highland, CA 92346
AGENDA
"In order to comply with legal requirements for posting of agenda, only those items
filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following
Wednesday meeting not requiring departmental investigation, will be considered by
the Board of Directors".
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
AGENDA - This agenda contains a brief general description of each item to be
considered. Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a determination
that an emergency exists or that a need to take immediate action on the item came to the
attention of the District subsequent to the posting of the agenda.
1.Approval of Agenda
2.APPROVAL OF CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items to
be discussed and/or removed from the Consent Calendar.
a.March 25, 2020 regular board meeting minutes
b.April 8, 2020 regular board meeting minutes
c.April 15, 2020 special board meeting minutes
d.April 22, 2020 regular board meeting minutes
e.Approve Directors' fees and expenses for April 2020
INFORMATIONAL ITEMS
3.Review Fraud Prevention and Detection Policy
4.Emergency Response Update
DISCUSSION AND POSSIBLE ACTION ITEMS
5.Consider Adoption of Resolution 2020.03 Updating Investment Policy 7.6
REPORTS
6.Board of Directors' Reports
7.General Manager/CEO Report
8.Legal Counsel Report
9.Board of Directors' Comments
ADJOURN
PLEASE NOTE:
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet
are available for public inspection in the District's office located at 31111 Greenspot Rd., Highland, during
normal business hours. Also, such documents are available on the District's website at www.eastvalley.org
subject to staff's ability to post the documents before the meeting.
Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or
accommodation, including auxiliary aids or services, that is sought in order to participate in the above-
agend ized pub lic meeting should be d irected to the District C lerk at (909) 885-4900 at least 72 hours prior
to said meeting.
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Minutes 3/25/2020 sma
Draft pending approval
EAST VALLEY WATER DISTRICT March 25, 2020
REGULAR BOARD MEETING
VIA TELECONFERENCE
MINUTES
The Chairman of the Board called the meeting to order at 5:31 p.m. Vice Chairman
Goodrich led the flag salute.
PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Kelly Malloy, Director of Strategic Services; Justine
Hendricksen, District Clerk; Shayla Antrim, Senior Administrative
Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Smith declared the public participation section of the meeting open at 5:32
p.m.
There being no written or verbal comments, the public participation section was closed.
The District Clerk announced that the General Manager/CEO has requested that the the
following item be added to the agenda after unanimously determining that there was a
need to take immediate action on the item, which came to the Districts attention after
the agenda was posted.
Consider Resolution 2020.06 – Increase Tier 1 water allocation for residential water
customer billing.
M/S/C (Coats-Goodrich) by unanimous roll call vote to place Resolution 2020.06
as an action item on the March 25, 2020 agenda as item # 4A.
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APPROVAL OF AGENDA
M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the February 26, 2020
agenda be approved as amended.
APPROVE THE FEBRUARY 26, 2020 REGULAR BOARD MEETING MINUTES
M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board approve the
February 26, 2020 regular board meeting minutes as submitted.
APPROVE THE FINANCIAL STATEMENTS FOR FEBRUARY 2020
M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board approve
the financial statements for February 2020 as submitted.
DISBURSEMENTS
M/S/C (Morales-Goodrich) by unanimous roll call vote that the General Fund
Disbursements #255671 through #255834 which were distributed during the period of
February 1, 2020 through February 29, 2020, bank drafts, and ACH Payments in the
amount of $6,669,248.19 and $322,613.72 for payroll and benefit contributions, totaling
$6,991,861.91 be approved.
MASTER SERVICES CONTRACTS FOR ENGINEERING AND PROJECT SUPPORT SERVICES
The General Manager/CEO provided information regarding contracts for providing as-
needed engineering and project support services. He stated that in an effort to provide
efficient access to engineering services that cannot be performed in-house, staff issued
a Request for Qualifications (RFQ) to engage qualified firms to perform as-needed
engineering and project support services.
He stated that on February 13, 2020, twenty-five proposals were received from qualified
firms. An evaluation committee comprised of staff from the Engineering Department
and Operations Department evaluated and scored the proposals with the intent of
recommending multiple Master Services Contracts to the highest rated firms. Once under
contract, Master Services Contractors will be able to compete for work presented as
Task Orders through a letter proposal process. Staff rated Albert A. Webb Associates,
Arcadis, Brown & Caldwell, Krieger & Stewart Engineering Consultants, and Water
Systems Consulting as the highest rated firms for full spectrum engineering services
based on their experience, proposed approach, quality of their proposal and costs. In
addition to the full spectrum engineering services, engineering services for water tank
rehabilitation were evaluated based on the same criteria. The highest rated firms for
water tank rehabilitation engineering services were Engineering Resources of Southern
California and Harper & Associates Engineering Inc.
M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board authorize the
General Manager/CEO to execute contracts for providing as-needed engineering and
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Minutes 3/25/2020 sma
project support services with Albert A. Webb Associates, Arcadis, Brown & Caldwell,
Engineering Resources of Southern California and Harper & Associates Engineering Inc.,
Krieger & Stewart Engineering Consultants, and Water Systems Consulting as submitted.
ADOPTION OF RESOLUTION 2020.05 - RATIFICATION OF THE PROCLAMATION OF A
LOCAL STATE EMERGENCY REGARDING COVID-19 AND APPROVE POLICY 6.13 COVID-
19 WORKPLACE PROTOCOL
The General Manager/CEO provided information regarding the Proclamation of a Local
State Emergency. He stated that the health and safety of our customers and employees
is a top priority. The District is closely monitoring the Centers for Disease Control and
Prevention (CDC), and local health agencies for the latest developments related to
COVID-19 (coronavirus) and following the guidance of government and public health
officials. That given the need to respond to this pandemic, Ordinance 366 allows for the
General Manager/CEO to proclaim a local state of emergency in order to ensure the
ability to respond swiftly as needs arise. He stated that given the nature of providing
water and wastewater services, many of the functions of the District must continue to
be carried out on a regular basis. He provided details of operational changes taken to
date.
The General Manager/CEO stated that the District has modified the procedure for
holding public meetings as allowed by the Executive Orders of Governor Newsom. To
maintain transparency, staff is evaluating action items planned for upcoming Board
meetings and deferring non-critical items until after we are beyond this issue. As of now,
the District will be postponing the Proposition 218 Hearing until a time when the public
will be more comfortable to attend.
M/S/C (Carrillo-Morales) by unanimous roll call vote that the Board adopt
Resolution 2020.05 Ratification of the Proclamation of a Local State of Emergency
Regarding COVID-19 and approve Policy 6.13 Coronavirus/COVID-19 Workplace Protocol.
ADOPTION OF RESOLUTION 2020.06 - AUTHORIZING THE TEMPORARY INCREASE PER
PERSON WATER USAGE TO CALCULATE RESIDENTIAL WATER BILLS
The General Manager/CEO provided information regarding the temporary increase to
Tier 1 of the water budget for residential service. He gave an overview of Budget Based
Rates. He provided further detail on how Tier 1 rates are calculated; he stated that the
Stay-At-Home order (Executive Order N-33-20) issued by California’s Governor in
response to the Coronavirus pandemic has changed how people use water for indoor
health reasons. It is reasonable to estimate that District residents are using up to 25%
more water for indoor purposes while complying with the Governor’s Executive Order.
The additional water usage described above is clearly for indoor health and safety needs
but within the current structure would likely be billed at Tier 2 or Tier 3 pricing. This
can be addressed by temporarily expanding residential customer indoor water budgets,
which can be accomplished by changing the 60 gallons per capita per day (GPCD) usage
baseline in the billing system, to 75 GPCD.
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Minutes 3/25/2020 sma
The General Manager/CEO stated that changes proposed in the Resolution will remain
in effect until the Governor’s Executive Order is lifted, but the effective period will not
be shorter than 30 days, or longer than 90 days. Staff estimates that approximately
18,000 residential customers are using additional water while complying with Executive
Order N-33-20. Temporarily expanding residential Tier 1 budgets to provide relief while
the Stay at Home Order is in effect will provide up to $45,000 per month savings to
District residential customers.
The General Manager/CEO responded to a member of the public that asked a question
regarding water allocation for the trees on his property.
M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board adopt
Resolution 2020.06 temporarily increasing the per-capita water usage baseline for
indoor use from 60 gallons to 75 gallons per person, per day.
BOARD OF DIRECTORS’ REPORTS
Director Carrillo reported that on March 24 he participated in a teleconference call with
the General Manager/CEO to discuss the agenda.
Director Morales reported on the following: March 13 he met with the East Valley
Association of Realtors where they discussed the effects of the virus on real estate
transactions; and March 16 he participated in a teleconference with the Association of
California Water Agencies Region 9 where they rescheduled the Spring conference from
May to the week of July 28 due to the coronavirus.
Director Coats reported on the following: March 13 he met with Mr. Welborn to view the
progress of tank rehabilitation work taking place at Plant 39; and March 17 he attended
the San Bernardino Valley Municipal Water District Board meeting.
Vice Chairman Goodrich reported that March 19 he met with the General Manager/CEO
to review the agenda.
Chairman Smith reported that on March 19 he met with the General Manager/CEO to
review the agenda; and he has been receiving daily communications from the General
Manager/CEO regarding COVID-19 protocols.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported on the following:
• He announced that future Board meetings will be held via teleconference until
further notice; and he thanked the Board and staff for making the adjustment.
• He stated that the Active Shooter Drill scheduled for April 1 has been postponed.
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• He will be participating in a conference call with the Inland Empire Economic
Partnership tomorrow regarding the District’s response to the coronavirus
outbreak.
• He commended Ms. Crystal Hess, Customer Service Representative III, for her
suggestion regarding additional water allocation for residential customers due to
stay at home orders.
• The General Manager/CEO complimented Ms. Heather Dyer, San Bernardino
Valley Municipal Water District, and Mr. Miguel Guerrero, San Bernardino
Municipal Water Department, for a job well done on their new positions. He
stated that they’ve demonstrated why their Board chose them for their positions.
• He welcomed suggestions on how to better serve the community during this time.
He stated that staff been making lunch deliveries to Highland Senior Center in
coordination with San Manuel Indian Casino.
LEGAL COUNSEL REPORT
Legal Counsel stated that he will be keeping the District updated on Executive Orders
coming from the Governor’s office as they are issued related to COVID-19.
BOARD OF DIRECTORS’ COMMENTS
Director Coats congratulated Ms. Crystal Hess for her suggestion and its
implementation.
Director Morales stated that he had a call from ratepayer requesting information
related to the coronavirus, in which he directed them to the District’s social media
platform. He commended staff for providing information to the public and staff
regarding the changing nature of the virus.
Chairman Smith stated that Federal, State, and regional cooperation has been nothing
less than spectacular; that staff has done an exemplary job at working to keep the
District updated with information pertaining to the coronavirus.
Information only.
ADJOURN
The meeting adjourned at 6:12 p.m.
___________________________
David E. Smith, Board President
__________________________
John Mura, Secretary
1
Minutes 4/08/2020 sma
Draft pending approval
EAST VALLEY WATER DISTRICT April 8, 2020
REGULAR BOARD MEETING
VIA TELECONFERENCE
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Vice Chairman
Goodrich led the flag salute.
PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Kelly Malloy, Director of Strategic Services; Justine
Hendricksen, District Clerk; Shayla Antrim, Senior Administrative
Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Smith declared the public participation section of the meeting open at 5:33
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the April 8, 2020
agenda be approved as submitted. Director Morales was absent from the vote.
Director Morales announced that he was present at 5:35 p.m.; he stated that he had
technical difficulties connecting to the meeting.
DIRECTORS’ FEES AND EXPENSES FOR FEBRUARY 2020
M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board approve the
Directors’ fees and expenses for March 2020 as submitted. Director Morales was absent
from the vote due to teleconference connection issues.
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Minutes 4/08/2020 sma
ELECTION FOR SPECIAL DISTRICT MEMBER OF LOCAL AGENCY FORMATION
COMMISSION (LAFCO) FOR SAN BERNARDINO COUNTY
The General Manager/CEO provided background information on the services that San
Bernardino County LAFCO provides and stated that there is one seat up for the position
of Regular Special District Member.
Director Morales recommended that the Board consider voting for T. Milford Harrison of
the San Bernardino Valley Municipal Water District, for Regular Special District Member
of the LAFCO for San Bernardino County. He stated that he would represent the best
interests of the District and that he is doing a great job at San Bernardino Valley
Municipal Water District.
M/S/C (Morales-Goodrich) that the Board select T. Milford Harrison on the
official ballot as the Regular Special District Member for the 2020 LAFCO Commission.
Roll call vote:
Director Morales – Yes
Vice Chairman Goodrich – Yes
Director Carrillo – Yes
Director Coats – Yes
Chairman Smith – Yes
MASTER SERVICES CONTRACTS FOR LAND SURVEYING SUPPORT SERVICES
The General Manager/CEO provided information regarding contracts for providing land
surveying support services. He stated that in an effort to provide efficient access to
engineering services that cannot be performed in-house, staff issued a Request for
Qualifications to engage qualified firms to perform as-needed land surveying support
services. He stated that on March 12, 2020, 12 proposals were received from qualified
firms. An evaluation committee comprised of staff from the Engineering Department
evaluated and scored the proposals with the intent of recommending multiple Master
Services Contracts to the highest rated firms. Once under contract, Master Services
Contractors will be able to compete for work presented as Task Orders through a letter
proposal process. Staff rated the above listed recommended firms as the five highest
rated for land surveying services based on their experience, proposed approach, quality
of their proposal and costs.
M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board authorize
the General Manager/CEO to execute contracts for providing as-needed land surveying
support services with the Altum Group, Guida Surveying Inc., Hernandez, Kroone and
Associates, Krieger and Stewart Engineering Consultants, and Westland Group Inc., as
submitted.
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Minutes 4/08/2020 sma
ADOPTION OF RESOLUTION 2020.07 – DESIGNATION OF APPLICANT’S AGENT
RESOLUTION FOR NON-STATE AGENCIES
The General Manager/CEO stated that at the March 26, 2020 regular board meeting, the
Governing Board took action to ratify the declaration of a local state of emergency. This
action was the first of many steps to allow the District to become eligible for COVID-19
related expense reimbursements through the Federal Emergency Management Agency.
This process requires extensive documentation and certification and provides a formal
mechanism for the Governing Board to designate signature authority to staff on behalf
of the District. In this case, the General Manager/CEO is listed as the primary signature,
with the Chief Financial Officer and the Director of Strategic Services listed as approved
alternates.
He stated that the District has initiated regular meetings to develop weekly goals and
objectives, financial tracking procedures, increased community outreach, and
implemented modifications to staffing in order to ensure that the District continues to
provide world class service to our community.
M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board adopt
Resolution 2020.07 - Designation of Applicant’s Agent Resolution for Non-State Agencies,
delegating signature authority for the Federal Emergency Management Agency
reimbursement process.
BOARD OF DIRECTORS’ REPORTS
Director Carrillo reported on the following: April 1 he participated in a teleconference
call with the General Manager/CEO to discuss District business; and April 7 he
participated in a teleconference with the General Manager/CEO to review the agenda.
Director Morales had no reports at this time.
Director Coats reported that on April 7 he participated in the San Bernardino Valley
Municipal Water District Board meeting.
Vice Chairman Goodrich reported on the following: March 27 he met with the General
Manager/CEO to discuss District business; April 1 he attended a tour of the SNRC with
the General Manager/CEO and received a District update on the status of COVID-19; and
April 2 he met with the General Manager/CEO to review the agenda.
Chairman Smith reported on the following: March 27 he met with the General
Manager/CEO to discuss District business; April 2 he participated in the San Bernardino
Valley Water Conservation District Board meeting; April 2 he met with the General
Manager/CEO to review the agenda; and April 8 he participated in the San Bernardino
Valley Water Conservation District Board meeting.
Information only.
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Minutes 4/08/2020 sma
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported on the following:
• He stated that staff continues to provide essential services including answering
customer calls, providing options for bill payments, fixing leaks, etc. He thanked
staff for their continued dedication and hard work while the District adjusts to
the changing situation.
• He stated that as part of the Districts commitment to public service, staff
continues to hand out lunches to senior citizens in coordination with the Highland
Senior Center and San Manual Band of Mission Indians.
• The District was notified that Southern California Edison has a planned outage
from 8-11am tomorrow at the Headquarters. Staff has an action plan in place in
anticipation of a shut down. However, if it continues to rain the power outage
will be canceled.
• The District will be conducting weekly All Hands employee meetings tomorrow
via video conference.
• He thanked the public for their continued support during these trying times and
for participating in the District’s teleconferencing meetings. He stated that the
District will continue to hold meetings via teleconference until further notice.
LEGAL COUNSEL REPORT
Legal Counsel stated that today the County released clarification on the order to wear
facemasks, and he will continue to keep the District updated on Executive Orders coming
from the Governor’s office as they are issued related to COVID-19.
BOARD OF DIRECTORS’ COMMENTS
Director Carrillo thanked the Legal Counsel for his update, and also thanked the General
Manager/CEO for keeping him updated in regard to COVID-19 as it relates to the District.
Director Coats complimented staff for doing a great job during the pandemic. He stated
that he received positive comments from the public regarding the District’s COVID-19
outreach.
Director Morales commended staff for their participation in distributing meals to the
public at the Highland Senior Center. He commended staff for providing information to
the public and staff regarding the changing nature of the virus.
Chairman Smith wished everyone well and to stay safe.
Information only.
ADJOURN
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Minutes 4/08/2020 sma
The meeting adjourned at 6:00 p.m.
___________________________
David E. Smith, Board President
__________________________
John Mura, Secretary
1
Minutes 04/15/2020 sma
Draft pending approval
EAST VALLEY WATER DISTRICT April 15, 2020
SPECIAL BOARD MEETING
VIA TELECONFERENCE
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Vice Chairman
Goodrich led the flag salute.
PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Kelly Malloy, Director of Strategic Services; Patrick
Milroy, Operations Manager; Kerrie Bryan, Human Resources/ Risk
& Safety Manager; Justine Hendricksen, District Clerk; Shayla
Antrim, Senior Administrative Assistant
LEGAL COUNSEL: None
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Smith declared the public participation section of the meeting open at 5 :31
p.m.
There being no written or verbal comments, the public participation section was closed.
FY 2020-21 PROGRAM GOALS AND OBJECTIVES WORKSHOP
The General Manager/CEO stated that Program Managers will be presenting their
departments Goals and Objectives for FY 2020-21.
The Chief Financial Officer stated that departmental Goals and Objectives are aligned
with Agency Goals and Objectives and the 5-Year Work Plan; and they support the
General Manager/CEO’s Goals and Objectives that were approved in March 2020. He
reviewed the District-Wide Goals and Objectives for fiscal year 2020-21.
Program Managers reviewed their departments’ FY 2019-20 accomplishments and
presented their proposed FY 2020-21 program Goals and Objectives to the Board.
Chairman Smith reviewed the Board’s accomplishments and presented their proposed
FY 2020-21 Goals and Objectives.
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Minutes 04/15/2020 sma
M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board accept the
FY 2020-21 Program Goals and Objectives as presented..
Information only.
GENERAL MANAGER/CEO REPORT
No report at this time.
LEGAL COUNSEL REPORT
Legal counsel not present.
BOARD OF DIRECTORS’ COMMENTS
Director Morales thanked staff for their presentations, and he welcomed Ryan Ritualo
to District’s Information Technology team.
Director Coats commended staff for being proactive with their goals and objectives.
ADJOURN
The meeting adjourned at 6:37 p.m.
___________________________
David E. Smith, Board President
__________________________
John Mura, Secretary
1
Minutes 04/22/2020 sma
Draft pending approval
EAST VALLEY WATER DISTRICT April 22, 2020
REGULAR BOARD MEETING
VIA TELECONFERENCE
MINUTES
The Chairman of the Board called the meeting to order at 4:30 p.m.
PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Kelly Malloy, Director of Strategic Services; Justine
Hendricksen, District Clerk; Shayla Antrim, Senior Administrative
Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Smith declared the public participation section of the meeting open at 4:31
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Coats-Goodrich) by unanimous roll call vote that the April 22, 2020
agenda be approved as submitted.
CLOSED SESSION
The Board entered into Closed Session at 4:32 p.m. as provided in the Ralph M. Brown
Act Government Code Sections 54956.9(d)(4) to discuss the item(s) listed on the
agenda.
THE BOARD RECONVENED THE MEETING AT 5:30 P.M.
Vice Chairman Goodrich led the flag salute.
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Minutes 04/22/2020 sma
ROLL CALL
PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT: None
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
With respect to Item #2: Legal Counsel stated that in closed session this item was
discussed pursuant to government code section 54956.9(d)(4); that a motion was
received by Director Coats, seconded by Director Goodrich, and by unanimous vote (5-
0), the Board directed staff to issue eminent domain proceedings against 44 shares of
North Fork Water Company stocks, condemning the remaining shares, not owned by
East Valley Water District.
PUBLIC COMMENTS
Chairman Smith declared the public participation section of the meeting open at 5:32
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVE THE MARCH 11, 2020 REGULAR BOARD MEETING MINUTES
M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board approve the
March 11, 2020 regular board meeting minutes as submitted.
APPROVE THE FINANCIAL STATEMENTS FOR MARCH 2020
M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board approve
the financial statements for March 2020 as submitted.
DISBURSEMENTS
M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the General Fund
Disbursements #255835 through #255998 which were distributed during the period of
March 1, 2020 through March 31, 2020, bank drafts, and ACH Payments in the amount of
$6,988,698.91 and $382,746.67 for payroll and benefit contributions, totaling
$7,371,445.58 be approved.
APPROVE INVESTMENT REPORT FOR QUARTER ENDED MARCH 31, 2020
M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board accept and
file the investment report for the quarter ended March 31, 2020.
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Minutes 04/22/2020 sma
DEVELOPMENT ACTIVITY UPDATE
The Director of Engineering and Operations provided an update on development activity
within the District’s service area.
Information only.
RESOLUTION 2020.08, 2020.09, AND 2020.10 TO FACILITATE ESTABLISHMENT OF
COMMUNITY FACILITIES DISTRICT (CFD) NO. 2020-01 FOR HIGHLAND HILLS
The Chief Financial Officer stated that at the January 8, 2020 Board meeting, the Board
heard a presentation on, and then adopted, Goals and Policies for Community Facilities
Districts. The Board also accepted a petition from First American Title Insurance
Company, the Owner of the property known as the Highland Hills project, to form a
Community Facilities District (CFD) for that project, and authorized the General
Manager/CEO to require a deposit from the Owner to pay District costs to establish a
CFD. These were the first two actions recommended by Cyrus Torabi from Stradling,
Yocca, Carlson, & Rauth in his presentation on ‘Introduction to Community Facilities
Districts’.
He stated that since the January 8th meeting, staff, District consultants, and the owner
and their consultants have been working together to prepare documents that require
Board action:
Resolution 2020.08 – A Resolution of EVWD approving execution of a Reimbursement
Agreement Related to the Highland Hills CFD which specifies a $75,000 deposit the
owner must give to the District to pay for costs associated with establishment of a CFD,
and how the owner may be reimbursed for those and other CFD costs if and when CFD
Bonds are issued.
Resolution 2020.09 – A Resolution of EVWD declaring its intention to establish CFD 2020-
1 and Improvement Areas 1, 2, and 3 therein, to authorize a special tax levy to pay for
Facilities, Incidental Expenses, and Principal and Interest on Bonds.
Resolution 2020.10 – A Resolution of EVWD to incur Bonded Indebtedness within CFD No.
2020-1, and Improvement Areas 1, 2, and 3 therein. This Resolution establishes the not
to exceed amount for a CFD bond issue at $24 million and establishes the purpose for
which bonds may be issued, and the term for which they may be issued.
He stated that staff anticipates that the next request for Board action will be to consider
adoption of a Resolution of Formation for CFD 2020-1.
M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board adopt
Resolutions 2020.08, 2020.09 and 2020.10 to facilitate the establishment of Community
Facilities District No. 2020-01 for Highland Hills as submitted.
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Minutes 04/22/2020 sma
BOARD OF DIRECTORS’ REPORTS
Director Carrillo reported on the following: April 17 he met with the General
Manager/CEO and the Director of Strategic Services to discuss the District’s emergency
response to COVID-19; and April 21 he attended the Inland Action meeting where Felipe
Fuentes was the speaker and discussed the impacts of COVID-19 on the legislation
process.
Director Morales reported on the following: April 9 he participated in the Association of
California Water Agencies Region 9 teleconference for a briefing on agency operations
during COVID-19; April 10 he attended the East Valley Association of Realtors meeting
where he provided an update on the District’s operations; April 14 he participated in the
San Bernardino Board of Water Commissioners meeting where they approved the transfer
of the East Trunk Sewer line from East Valley Water District; April 15 he participated in
the Association of California Water Agencies Region 9 teleconference; and April 16 he
participated in a teleconference with the General Manager/CEO and staff where he
received an update on the District’s emergency response to COVID-19.
Director Coats reported on the following: April 14 he participated in a teleconference
with the General Manager/CEO for an update on District business; April 17 he
participated in a teleconference with the General Manager/CEO and staff for an update
on the District’s emergency response to COVID-19; April 19 he attended a site tour of
the SNRC to view construction progress; and April 21 he participated in the San
Bernardino Valley Municipal Water District Board meeting.
Vice Chairman Goodrich reported on the following: April 15 he attended the District’s
Special Board meeting where they presented the fiscal year 2020-21 goals and
objectives; April 16 he met with the General Manager/CEO to review the agenda; and
April 17 he participated in a teleconference with the General Manager/CEO and staff for
an update on the District’s emergency response to COVID-19.
Chairman Smith reported on the following: April 10 he met with the General
Manager/CEO to review the agenda; April 15 he attended the District’s Budget Workshop
Special Board meeting; April 16 met with the General Manager/CEO to review the
agenda; April 17 he participated in a teleconference with the General Manager/CEO and
staff for an update on the District’s emergency response to COVID-19; and April 22 he
participated in the San Bernardino Valley Water Conservation District Board meeting.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO responded to a comment from Director Morales regarding the
Settlement Agreement between the City of San Bernardino, San Bernardino Valley
Municipal Water District and East Valley Water District. He stated that the District
recently completed the transfer of the East Trunk Sewer Line and as part of the
agreement, the District will provide the City of San Bernardino notification that the
treatment plant is up and running six months prior to going online.
5
Minutes 04/22/2020 sma
He thanked staff for their continued dedication and hard work while we adjust to the
changing situation; he stated that staff continues to provide essential services including
answering customer calls, providing options for bill payments, fixing leaks etc., 24 hours
a day, seven days a week.
As part of the Districts commitment to public service, staff continues to hand out lunches
and groceries to senior citizens in coordination with the Highland Senior Center and San
Manual Band of Mission Indians.
He thanked the public for their continued support during these try times.
Information only.
LEGAL COUNSEL REPORT
No report at this time.
BOARD OF DIRECTORS’ COMMENTS
Director Morales stated that he appreciates the professionalism of District staff and for
their commitment to the reliability of water, as it remains unaffected during these
trying times.
Vice Chairman Goodrich commented that growth within the District is going in a positive
direction.
Chairman Smith stated that he’s received positive comments from his neighbors on the
District’s response to the crisis.
Information only.
ADJOURN
The meeting adjourned at 6:15 p.m.
___________________________
David E. Smith, Board President
__________________________
John Mura, Secretary
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Jus tine Hendric ksen
District C lerk
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #2.e.
Meeting Date: May 13, 2020
C ons ent Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: Approve Directo rs ' fees and expens es for Ap ril 2020
R E C O MME N D AT IO N:
S taff rec ommend s that the Bo ard ap p ro ve the G overning Bo ard Members' F ees and Expenses fo r April 2020.
B AC KGR O UN D / AN ALYS IS :
T he Board has ins truc ted s taff to lis t all d irecto r fees and expenses as a s ep arate agenda item to s how full fis c al
trans p arency. O nly after Board review and approval will the c o mp ens ation and expens es be paid.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the Ad minis tratio n d ep artment.
F IS C AL IMPAC T
T he fis c al impac t as soc iated with this agenda item is $7,875.00 whic h is includ ed in the c urrent fis c al b udget.
ATTACH M E N TS:
Description Type
Directors' Expense Reports April 2020 Backup Material
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #3.
Meeting Date: May 13, 2020
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: R eview F raud P revention and Detec tion P olicy
R E C O MME N D AT IO N:
T his rep ort is p ro vided to the Bo ard of Direc tors fo r review and informatio n only.
B AC KGR O UN D / AN ALYS IS :
Ad o p ting s o und fisc al polic ies is a p rudent o b jec tive in the District’s end eavor to demo nstrate s teward s hip and
acc o untab ility over res o urc es entrusted to the Dis trict’s management and staff by Dis tric t ratepayers. S ome
p o licies es tab lis h guid elines fo r s taff, while o thers require d iligence b y all members o f the District, inc luding
Board members . T he F raud P reventio n and Detectio n P olic y (P olicy) is an examp le o f a po licy req uiring
d iligenc e by all members o f the District.
T he purp ose o f this polic y is to communic ate the Dis trict’s intent to deter and inves tigate all s uspec ted
fraudulent c onduct and disho nes ty by employees and others . T his p o lic y sets o ur s pec ific guidelines and
res p o ns ibilities regard ing ap p ro p riate ac tio ns that mus t be followed fo r the inves tigation o f fraudulent cond uc t
and o ther s imilar irregularities .
T he need fo r Dis tric t-wid e c o nsc io us ness about the possibility o f fraud oc curring is very imp o rtant, and eac h
year the District’s independ ent auditors are req uired to as k q ues tions ab o ut how the importance o f F raud
P revention is c o mmunic ated at the District. P res entation o f the P olic y at this meeting is part o f that
communicatio n effo rt.
No c hanges to the P olic y are rec ommend ed and is pres ented for info rmational and d is cus sion purp o s es o nly.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the F inanc e Dep artment.
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
ATTACH M E N TS:
Description Type
Fraud P revention and Detection P olicy Backup Material
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Fraud Prevention and Detection Policy
Approval Date:
September 25, 2013
Policy No: 7.5 Page 1 of 6
East Valley Water District (District) is committed to protecting its revenue, property,
information, and other assets from any attempt, either by members of the public,
contractors, vendors, agents, or its own employees, to gain by fraudulent conduct,
financial or other benefits at the expense of District customers.
District officials and employees must, at all time, comply with all applicable laws and
regulations. The District shall not condone the activities of officials or employees who
achieve results through the violation of the law or unethical business dealings. The
District does not permit an activity that fails to stand the closest possible public scrutiny.
Purpose
The purpose of this policy is to communicate the District’s intent to deter and investigate
all suspected fraudulent conduct and dishonesty by employees and others. This policy
sets out specific guidelines and responsibilities regarding appropriate actions that must
be followed for the investigation of fraudulent conduct and other similar irregularities.
Definitions
A. Fraud – The intentional false representation or concealment of material fact for
the purpose of personal gain for oneself or others; or inducing another to act
similarly. Fraud and other similar irregularities include, but are not limited to:
1. Claim for reimbursement of expenses that are not job-related or authorized by
current Policy.
2. Forgery or unauthorized alteration of documents (checks, promissory notes,
time sheets, independent contractor agreements, purchase orders, etc.).
3. The taking or other forms of misappropriation, of District assets (cash, checks,
securities, supplies, furniture, equipment, etc.) to include the temporary
removal or “borrowing” of District assets.
4. Improprieties in handling or reporting of money transactions.
5. Authorizing or receiving payment for goods not received or services not
performed.
6. Computer-related activity involving unauthorized alteration, destruction,
forgery, or manipulation of data.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Fraud Prevention and Detection Policy
Approval Date:
September 25, 2013
Policy No: 7.5 Page 2 of 6
7. Misrepresentation of information on documents.
8. Any apparent violation of Federal, State, or Local laws related to dishonest
activities or fraud.
9. Seeking or accepting anything of material value from those doing business with
the district including vendors, consultants, contractors, lessees, and/or
applicants.
B. Employee – In this context, employee refers to any individual or group of
individuals who receive compensation, either full or part-time, from the District.
The term also includes any volunteer who provides services to the District through
an official arrangement with the District.
C. Management – In this context, management refers to any administrator, manager,
director, supervisor, or other individual who manages or supervises employees or
volunteers of the District.
D. Investigator – The District’s General Manager or his designee shall be the
investigator for all allegations of Fraud or other wrongdoing unless the General
Manager is the subject of the investigation. In that case, the President of the
Board of Directors shall assign an alternative investigator.
E. External Auditor – In this context, external auditor refers to independent audit
professionals who perform annual audits of the District’s financial statements.
Policy
All elected officials, appointed committee/board members and employees of the District,
as well as any individual or entity doing business with the District are prohibited from
engaging in fraudulent conduct in the course of their employment, duties, or business
relations with the District.
It is the Policy of the District to identify and promptly investigate any possibility of
fraudulent or related dishonest activities against the District and, when appropriate, to
pursue legal remedies available under the law. This Policy applies to any irregularity or
suspected irregularity, involving employees, consultants, vendors, contractors, outside
agencies, and/or any other parties with a business relationship with the District. Any
investigative activity required will be conducted in an objective and impartial manner
without regard to the suspected wrongdoer’s length of service, position, title, or
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Fraud Prevention and Detection Policy
Approval Date:
September 25, 2013
Policy No: 7.5 Page 3 of 6
relationship to the District. All employees are responsible for the reporting and
prevention of fraud, misappropriations, and other irregularities.
Management is responsible for instituting and maintaining a system of internal control to
provide reasonable assurance for the prevention and detection of fraud,
misappropriations, and other irregularities. Management should be familiar with the
types of improprieties that might occur within their area of responsibility and be alert for
any indications of such conduct.
Employees will be granted whistle-blower protection when acting in accordance with the
reporting provisions of this Policy. When informed of a suspected impropriety, neither
the District nor any person acting on behalf of the District shall for retaliatory reasons do
any of the following:
• Dismiss or threaten to dismiss the reporting employee.
• Discipline, suspend, or threaten to discipline or suspend the reporting employee.
• Impose any penalty upon the reporting employee.
• Intimidate or coerce the reporting employee.
Violations of the whistle-blower protection will result in discipline up to and including
dismissal. Nothing herein shall prevent the District from otherwise taking non-retaliatory
disciplinary action under the Personnel Policies or an applicable Memorandum of
Understanding.
The General Manager, following his or her review of the investigation results, will take
appropriate action regarding employee misconduct. Disciplinary action shall be imposed
in accordance with the District’s Personnel Manual and/or Memorandums of
Understanding and can include disciplinary action as severe as termination. Further, the
case may be referred to an appropriate Law Enforcement Agency for possible arrest and
prosecution.
Procedures
A. Management and Non-Management Responsibilities
1. Management is responsible for being alert to, and reporting fraudulent or
related dishonest activities.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Fraud Prevention and Detection Policy
Approval Date:
September 25, 2013
Policy No: 7.5 Page 4 of 6
2. Non-management employees are responsible to report fraudulent or related
dishonest activities.
3. When an improper activity is detected or suspected, management should
determine whether an error or mistake has occurred or if there may be
dishonest or fraudulent activity.
4. If any employee of the District is, or becomes, aware of any activity that may
involve fraud or other dishonest activities, they are to contact the General
Manager immediately unless the General Manager is alleged to have
involvement in the alleged misconduct. If the alleged misconduct is said to
involve the General Manager, the Employee is to immediately notify the
President of the Board of Directors.
5. Management should not attempt to conduct individual investigations,
interviews, or interrogations. However, management is responsible for taking
appropriate corrective actions to ensure adequate controls exist to prevent
reoccurrence of improper actions.
6. All employees shall cooperate fully with the investigator, other involved
departments, and law enforcement agencies in the detection, reporting, and
investigation of criminal acts, including the prosecution of offenders.
7. In dealing with suspected dishonest or fraudulent activities, great care must be
taken. Therefore all employees should avoid the following:
a. Incorrect accusations.
b. Alerting suspected individuals that an investigation is underway.
c. Treating employees unfairly.
d. Making statements that could lead to claims of false accusations or other
offenses.
8. In handling dishonest or fraudulent activities, all employees have the
responsibility to:
a. Make no contact (unless requested) with the suspected individual to
determine facts or demand restitution. Under no circumstances should
there be a reference to “what you did”, “the crime”, “the fraud”, “the
misappropriation” etc.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Fraud Prevention and Detection Policy
Approval Date:
September 25, 2013
Policy No: 7.5 Page 5 of 6
b. Avoid discussing the case, facts, suspicions, or allegations with anyone
outside the District, unless specifically directed to do so by the General
Manager or District’s Legal Counsel. (Employees do have the right to consult
with an attorney and/or their union representative).
c. Avoid discussing the case, facts, suspicions, or allegations with anyone other
than employees who have a need to know.
d. Direct all inquiries from the suspected individual, or his or her
representative, to the Investigator. All inquiries from the media should also
be directed to the Investigator.
B. Investigator Responsibilities
1. The Investigator has the primary responsibility for the investigation of all
activity as defined in this Policy.
2. Upon receiving an allegation of Fraud or other irregularities, the Investigator
will promptly conduct a thorough investigation.
3. Employees must cooperate with the Investigator. Refusal, or the conveyance of
inaccuracies, may subject an employee to disciplinary action up to and
including dismissal.
4. The Investigator shall be available and receptive to receiving relevant,
confidential information to the extent allowed by law.
5. If evidence is uncovered showing possible dishonest or fraudulent activities, the
General Manager will proceed as follows.
a. Take immediate action, in consultation with the District’s Legal Counsel, to
prevent the theft, alteration, or destruction of evidentiary records. Such
action may include, but is not limited to:
• Removing the records and placing them in a secure location, or
limiting access to the records.
• Preventing the individual suspected of committing the fraud from
having access to the records.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Fraud Prevention and Detection Policy
Approval Date:
September 25, 2013
Policy No: 7.5 Page 6 of 6
b. Take immediate action to improve internal control. Such action shall result
in the General Manager having reasonable comfort that the changes in
procedures will prevent similar future occurrences.
c. Take immediate action, in consultation with the District’s Legal Counsel to
notify the appropriate Law Enforcement Agency (if appropriate) and to take
further steps to recover any financial loss incurred by the District.
6. Unless exceptional circumstances exist, a person under investigation for fraud
is to be given notice in writing of the essential particulars of the allegations
following the conclusions of the investigation. Where notice is given, the
person against whom allegations are being made may submit a written
explanation to the Investigator no later than seven calendar days after notice is
received.
7. Upon conclusion of the investigation, the results will be reported to the
President of the Board of Directors.
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #4.
Meeting Date: May 13, 2020
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: Emergency R esponse Up d ate
R E C O MME N D AT IO N:
T his item is fo r info rmatio n o nly, no actio n is req ues ted at this time.
B AC KGR O UN D / AN ALYS IS :
Eas t Valley Water Dis tric t is committed to pro viding wo rld c lass p ublic s ervice, this includ es going to great
lengths to meet the needs o f the c o mmunity d uring b o th normal and emergenc y situatio ns .
O ver the last year, a team o f s taff members have b een wo rking to up d ate the Dis trict's emergency prep ared nes s
d o cuments. T his inc lud es an evaluation o f the hazard s that could oc cur within the servic e area, development of
p lanned res pons es to emergencies, and identificatio n of projec ts that could mitigate the imp act o f future
emergenc ies .
W hile this p ro c es s has been und erway, the C O VI D-19 pandemic b egan imp ac ting people ac ro s s the world
res ulting in the need for o p eratio nal ad jus tments at the Dis tric t level to c o mp ly with regulato ry guidelines while
maintaining s ervic e level for the c o mmunity. T his included the District p ro claiming a local state of emergenc y,
which allows fo r the modific ation o f daily op erations to meet the needs o f the organizatio nal vis io n.
T his emergency has b een an o pportunity fo r staff to use the processes and proc ed ures that have been put in
p lace based on fed eral s tandards, with the ability to make adjustments to enhanc e efficiencies for the Distric t.
Actio ns have includ ed development o f incident actio n p lans , ho ld ing regular s taffing briefings , and situatio n
rep o rts . C onfid enc e in the d evelo p ment of these documents is important in s ituations where the Dis tric t wo uld
b e sub mitting fo r reimb ursement through F EMA.
T he District has c o ntinued to p rovid e service to the community, while maintaining a s afe wo rk
enviro nment. U nlike an earthquake or wildfire the C O VI D -19 emergency has not resulted in damage to
infrastructure, however it has required adaptations to operations including:
Deployment of a remo te wo rk p lan fo r a majority of s taff
Imp lementation o f enhanc ed c leaning measures in Dis tric t fac ilities
P roc urement and distrib ution of p ers onal protec tive equip ment
Enhanced communicatio ns through s o cial med ia, bill inserts , and the web s ite
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Kelly Malloy
Direc tor o f S trategic S ervic es
Ad d itionally, the s teps taken during the C O VI D-19 emergency are being us ed in the d evelopment o f a Bus ines s
C o ntinuity P lan, which had originally b een sc heduled fo r development in F is cal Year 2020-21. T his inc lud es the
d evelopment o f the R eturn to Work P lan, which will help to guide the p ro c es s o f returning emp lo yees to the
workp lac e fro m working remo tely with new s afety meas ures . By develo p ing these p lans and respond ing to the
emergenc y c o nc urrently, the District is ab le to ens ure that the doc uments res ult in prac tic al resources to help
p rio ritize respons es that have an enhanc ed degree o f c o ns is tency than if they were d eveloped ind ep end ently.
T he District will c o ntinue to res pond to the current emergency and take step s to be p rep ared for o nes in the
future. An effective emergency preparedness program requires on-going attentio n and adjustments by s taff
thro ughout the o rganizatio n.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I I - Deliver P ublic S ervic e with P urpose W hile Emb rac ing C ontinuo us G rowth
a) Ad vanc e Emergency P repared ness Effo rts
d ) Embrace an Environment of Active Learning and Knowled ge S haring
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this item.
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #5.
Meeting Date: May 13, 2020
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: C ons id er Adoptio n of R es o lution 2020.03 Up d ating Inves tment P olic y 7.6
R E C O MME N D AT IO N:
S taff rec ommend s that the Bo ard o f Directo rs (Bo ard) review and ap p ro ve R esolution 2020.03 up d ating the
S tatement of Inves tment P o lic y 7.6 (P o lic y) fo r fisc al year 2020-21.
B AC KGR O UN D / AN ALYS IS :
C alifornia G overnment C ode section 53646(a) requires that the C F O /T reasurer of a local agency annually render to
the legislative body a S tatement of I nvestment P olicy for consideration at a public meeting. Accordingly, a proposed
Statement of I nvestment P olicy for fiscal year 2020-21 is attached.
T he proposed P olicy has minor modifications that were derived from comments from reviewers at the C alifornia
M unicipal T reasurers Association (C M TA). T he C M TA has a C ertification program that promotes peer review of
agency I nvestment P olicies to help ensure that they are compliant with current C alifornia G overnment C ode
requirements. S taff will submit the attached 2020-21 D istrict policy for certification if approved by the B oard.
T he modifications to the P olicy, referred to above, can be found in the following sections:
Authorized B roker/D ealers (page 4) - all parties that participate in a D istrict bond issue are now listed.
B ank D epository Accounts (page 5) - language clarifies bank responsibility for collateralization of D istrict
deposits in excess of the F D I C limit.
G lossary of Terms (pages 10-14) - S ome terms that were not used in the language of the P olicy were
removed from the G lossary.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Brian Tomp kins
C hief F inancial O ffic er
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the F inanc e Dep artment.
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
ATTACH M E N TS:
Description Type
Resolution 2020.03 Resolutio n Letter
Exhibit A - Statement of Investment P olicy 7 .6 Backup Material
East Valley Water District
Resolution 2020.03
Page 1 of 2
RESOLUTION NO. 2020.03
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT
ESTABLISHING AN INVESTMENT POLICY FOR PUBLIC FUNDS
WHEREAS, the Board of Directors of the East Valley Water District (the “District”)
desires to maintain a formal policy regarding the investment of public funds pursuant to the
requirements of Government Code Sections 5921 and 53600 et seq.; and
WHEREAS, the Board of Directors of the District has employed qualified staff to invest
those funds in accordance with the law and the terms of the District’s investment policy , as well
as in a manner that advances the District’s investment objectives of safety, liquidity and yield; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the District that
the East Valley Water District Investment Policy attached hereto as Exhibit “A” and incorporated
in full herein by this reference is hereby adopted as the formal investment policy of the District;
and
BE IF FURTHER RESOLVED that the General Manager/CEO and the Treasurer/Chief
Financial Officer of the District are hereby authorized and directed to invest the District’s funds in
a manner consistent with the terms hereof and in accordance with any further directions of the
District’s Board of Directors; and
BE IT FURTHER RESOLVED that this Resolution supersedes Resolution No. 2019.05
adopted by the Board of Directors of the District on April 24, 2019.
This Resolution shall take effect on July 1, 2020.
ADOPTED this 13th day of May 2020.
Ayes:
Noes:
Absent:
Abstain:
David E. Smith,
Board President
East Valley Water District
Resolution 2020.03
Page 2 of 2
May 13, 2020
I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2020.03
adopted by the Board of Directors of East Valley Water District at its Regular Meeting held May
13, 2020.
John Mura,
Secretary, Board of Directors
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
1 of 14
Purpose
The purpose of this policy is to establish guidelines for the prudent investment of East
Valley Water District (District) funds in conformance with California Government Code
requirements. Funds will be managed to provide for daily cash flow requirements and to
meet the objectives of this policy.
Policy
It is the policy of the District to invest public funds in a manner whi ch ensures the safety
and preservation of capital while meeting reasonably anticipated operating needs,
achieving a reasonable rate of return, and conforming to all state and local statutes
governing the investment of public funds.
Scope
This policy applies to the investment of all operating funds; it does not apply to investments
held in trust for the District retirement plan, or post-employment health benefits, as these
investments are subject to policies established by the plan trustees. Indenture agree ments
specify how bond proceeds will be invested, but generally they will be invested in securities
permitted by this policy. Invested funds are accounted for, and are identified in, the
District’s Comprehensive Annual Financial Report.
Objectives
As specified in CGC §53600.5, when investing and managing public funds, the primary
objectives, in priority order, of the District’s investment activities shall be:
1. Safety: Safety of principal is the foremost objective of the investment program.
Investments of the East Valley Water District shall be undertaken in a manner that
seeks to ensure the preservation of capital in the overall portfolio by mitigating
certain risks. Some of those risks are:
A. Interest Rate Risk – the District will minimize the risk that the market value
of securities in the portfolio will fall due to changes in general interest rates
by:
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
2 of 14
• Structuring the investment portfolio so that securities mature to meet
cash requirements for ongoing operation and avoiding the need to sell
securities on the open market prior to maturity.
• Investing operating funds primarily in short -term securities money
market mutual funds, or investment pools.
B. Credit Risk – the risk that an issuer or other counterparty to an investment
will not fulfill its obligations, will be reduced by:
• Limiting investments to higher rated securities as further described in
this policy.
• Diversifying the investment portfolio so that potential losses on
individual securities will be reduced.
2. Liquidity: The investment portfolio will remain sufficiently liquid to enable the East
Valley Water District to meet all operating requirements that might be reasonably
anticipated.
3. Return on Investments: The investment portfolio shall be designed with the
objective of attaining the best yield or returns on investments, taking into account
the investment risk constraints and liquidity needs. Return on investment is of
secondary importance compared to the safety and liquidity objectives.
Prudence
The standard of prudence to be used by District officials involved in the investment
program shall be the “prudent investor” standard and shall be applied in the context of
managing the overall portfolio. The meaning of the standard of prudent investor is
explained in CGC Section 53600.3, which states that “when investing, reinvesting,
purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act
with care, skill, prudence, and diligence under the circumstances then prevailing,
including, but not limited to, the general economic conditions and the anticipated needs
of the agency, that a prudent person acting in a like capacity and familiarity with those
matters would use in the conduct of funds of a like character and with like aims, to
safeguard the principal and maintain the liquidity needs of the agency.”
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
3 of 14
The CFO/Treasurer and delegated investment officers, acting in accordance with written
procedures and this Policy and exercising due diligence, shall be relieved of personal
responsibility for an individual security’s credit risk or market price changes, provided
deviations from expectations are reported in a timely fashion and appropriate action is
taken to control adverse developments.
Delegation of Authority
The authority of the District’s Board of Directors to invest District funds is derived from
California Government Code (CGC) section 53601. Section 53607 of the CGC grants the
Board the authority to delegate that authority to the District’s Chief Financial Officer
(CFO)/Treasurer. Such delegation shall expire and be renewed annually, by Board
Resolution, in conjunction with the annual investment policy review.
The CFO/Treasurer shall be responsible for all transactions undertaken, and shall establish
a system of controls to regulate the activities of subordinate of ficials in the absence of the
Treasurer. All transactions will be reviewed by the Treasurer on a regular basis to ensure
compliance with this Policy. No Person may engage in an investment transaction except as
provided under the terms of this Investment Po licy and the procedures established by the
Treasurer.
Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal
business activity that could conflict with proper execution of the investment program or
which could impair their ability to make impartial investment decisions. Employees and
investment officials shall disclose to the District ’s General Manager/CEO any material
financial interest in financial institutions that conduct bu siness within the District, and
they shall further disclose any large personal financial/investment positions that could be
related to the performance of the District.
All bond issue participants, including but not limited to, underwriters, bond counsel,
financial advisors, brokers, and dealers will disclose any fee sharing arrangements or fee
splitting to the CFO/Treasurer prior to the execution of any transaction.
Authorized Broker-Dealers
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
4 of 14
The CFO/Treasurer will maintain a list of approved financial insti tutions authorized to
provide investment services to the public agency in the State of California District. These
may include primary dealers authorized to buy and sell government securities in direct
dealings with the Federal Reserve Bank of New York, or r egional dealers that qualify under
Securities and Exchange Commission Rule 15C33-1 (uniform net capital rule). The list of
approved financial institutions will be reviewed by the CFO/Treasurer on an annual basis.
All Broker Dealers who desire to conduct investment transactions with the District must
supply the CFO/Treasurer with the following:
• Audited Financial Statements
• Proof of Financial Industry Regulatory Authority (FINRA) certification
• Proof of State of California registration
• Completed broker/dealer questionnaire (except Certificate of Deposit
counterparties)
• Certification of having read the District’s investment policy and depository contracts
Authorized and Suitable Investments
The East Valley Water District as empowered by California Government Code (CGC) §53600,
et. Seq., establishes the following as authorized investment s:
A. Local Agency Investment Fund (LAIF). The District may invest in the Local Agency
Investment Fund established by the State Treasurer for the benefit of local agencies
(CGC §16429.1). The fund must have 24 hour liquidity. There is no limitation on the
percentage of the District portfolio that may be invested with LAIF , however, LAIF
does impose a maximum deposit of $65 million.
B. United States Treasury Securities. United States Treasury notes, bonds, or bills
for which the full faith and credit of the United States is pledged for the payment
of principal and interest (CGC §53601(b)). There is no limitation as to the percentage
of the District’s portfolio that may be inves ted in these securities, however,
maximum investment maturities are limited to five years.
C. Federal Agency Obligations. The District is permitted to invest in federal agency
or United States government sponsored enterprise obligations, participations,
mortgage backed securities or other instruments, including those issued by or fully
guaranteed as to principal and interest by Federal agencies or United States
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
5 of 14
government sponsored enterprises (CGC §53601(f)). Maximum maturity is limited to
five years. There is no limitation as to the percentage of the District’s portfolio that
may be invested in agencies.
D. Bank Depository Accounts. The District may invest in insured or collateralized
certificates of deposit, savings accounts, market rate accounts, or other bank
deposits issued by a state or national bank, savings and loan associations, or state
or federal credit unions located in California (CGC §53630 et. Seq.). A written
depository contract is required with all institutions that hold District deposits
requiring that deposits be collateralized in accordance with the CGC. Under
provisions of the Code, California banks and savings an d loan associations are
required to secure the District’s deposits by pledging government securities with a
value of 110% principal and accrued interest. State law also allows financial
institutions to secure the District deposits by pledging first trust d eed mortgage
notes having a value of 150% of the District’s total deposits. The Treasurer may
waive collateral requirement for the portion of any deposit insured pursuant to
federal law. Securities placed in a collateral pool must provide coverage for at l east
110% of all deposits that are placed in the institution. Acceptable pooled collateral
is governed by CGC §53651. Real estate mortgages are not considered acceptable
collateral by the District, even though they are permitted in CGC §53651(m).
All financial institutions holding District deposits are required to provide the District
with a regular statement of pooled collateral. This report will state that they are
meeting the 110%collateral rule, a listing of all collateral with location and market
value, plus an accountability of the total amount of deposits secured by the pool.
Deposits are allowable in any institution that insures its deposits with the Federal
Deposit Insurance Corporation (FDIC) or the National Credit Union Administration
(NCUA), and a maximum deposit of up to the federal insurance limits may be
deposited in any one institution without collateral. No bank shall receive District
deposits in excess of the federal insurance limits that has a long -term debt rating
by Moody’s investors Service, Standard & Poor’s, or Fitch Ratings of less that ‘A’.
The maximum maturity is restricted to three years.
In accordance with CGC §53638, no deposit shall exceed the shareholder’s equity of
any depository bank, nor shall a deposit exceed the total net worth of any
institution. No deposits shall be made at a state or federal credit union if a member
of the Board of Directors or the General Manager/CEO or CFO/Treasurer of the
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
6 of 14
District serves on the Board of Directors or a committee of the credit union .
E. Municipal Securities. Registered treasury notes or bonds issued by the State of
California or any of the other 49 states, including bonds payable solely out of the
revenues from a revenue producing property owned, controlled, or operated by a
state or by a department, board, agency, or authority of any states (CGC §53601
(c)(d)).
Bonds, notes, or other evidence of debt issued by a local agency within the State of
California, including issues by East Valley Water District. This includes bonds payable
solely out of revenue form a revenue -producing property owned, controlled, or
operated by the local agency, or by an authority of the local agency (CGC §53601
(a)(e)).
Securities must have a debt rating of at least ‘AA’ by a Nationally Recognized
Statistical Rating Organization (NRSRO). Maximum maturity is limited to five years
from the date of purchase, and holdings of this type of security are limited to a
maximum of 20% of the District’s investment portfolio.
F. Commercial Paper. Commercial paper of ‘prime’ quality of the highest ranking of
the highest letter and number rating as provided for by a NRSRO and must be issued
only by general corporations that are organized and operating within the United
States and have total assets in excess of $500 million. The general corporation must
have an ‘A’ rating or better on debt other than commercial paper, if any, assigned
by an NRSRO (CGC §53601(h)).
Purchases shall not exceed 5% of the outstanding paper of the issuing corporation,
and maximum maturity is restricted to 270 days. This type of investment shall not
exceed 15% of the District’s investment portfolio.
G. Placement Service Deposits. The District may invest in Certificates of Deposit
placed with a private sector entity that assists in the placement of deposits wi th
eligible financial institutions located in the United States (CGC §53601.8). The full
amount of the principal and the interest that may be accrued during the maximum
term of each deposit shall at all times be insured by federal deposit insurance.
Placement Service Deposits, in combination with bank certificates of deposit shall
not exceed 25% of the value of the District’s investments at any time. The maximum
investment maturity will be restricted to three years.
H. Medium Term Notes. The District may invest in corporate and depository institution
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
7 of 14
debt securities issued by corporations organized and operating within the United
States, or by depository institutions licensed by the United States or any state and
operating within the United States (CGC §53601(k)).
Securities eligible for investment under this section shall be rate d ‘AA’ or better by
an NRSRO. The maximum maturity is restricted to five years, and investment in this
category of security shall not exceed 30% of the District’s investible funds, and not
more than 5% from a single issuer.
I. Money Market Funds. Shares of beneficial interest issued by diversified
management companies that are money market funds registered with the Securities
and Exchange Commission (CGC §53601(l)(2)).
The Company shall either 1) have attained the highest ranking or the highest letter
and numerical rating provided by not less than two NRSROs or 2) retained an
investment adviser registered or exempt from registration with the Securiti es and
Exchange Commission with not less than five years of experience managing money
market mutual funds with assets under management in excess of five hundred
million dollars ($500,000,000). A maximum of 15% of the District’s investible funds
can be invested in Money Market Mutual funds.
J. Local Government Investment Pools. Shares of beneficial interest in an investment
pool created by a joint powers authority organized pursuant to CGC §6509.7 and
that invest in securities and obligations authorized in the California Government
Code (CGC §53601(p)). Investment is limited to pools that seek to maintain a stable
Net Asset Value (NAV) and must be rated at least ‘AA’ or better by a NRSRO. A
maximum of 25% of the District’s portfolio may be invested in Local Gov ernment
Investment Pools.
K. Prohibited Investments. Under the provision of CGC §53601.6 and §53631.5, the
District shall not invest any funds covered by this Investment Policy in inverse
floaters, range notes, interest-only strips derived from mortgage pools or any
investment that may result in a zero interest accrual if held to maturity.
Review of Investment Portfolio
The securities held by East Valley Water District must be in compliance with the above
section ‘Authorized and Suitable Investments’ at the time of purchase. Because some
securities may not comply with this section subsequent to the date of purchase, the
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
8 of 14
CFO/Treasurer shall at least quarterly review the portfolio to identify those securities that
do not comply. The CFO/Treasurer shall establish procedures to report to the District’s
Board of Directors, major and critical incidences of non-compliance identified through the
review of the portfolio.
Investment Pools / Mutual Funds
When the District’s investment portfolio includes Investment Pools and Mutual Funds, as
permitted in the section ‘Authorized and Suitable Investments’, the CFO/Treasurer shall
as a matter of due diligence, monitor the assets held by the pools/funds. At least quarterly,
the CFO/Treasurer will conduct an investigation to determine the following:
1. A description of eligible investment securities, and a written statement of
investment policy and objectives.
2. A description of interest calculation and how it is distributed, and how gains and
losses are treated.
3. A description of how the securities are safeguarded (including the settlement
processes), and how often the securities are priced and the program audited.
4. A description of who may invest in the program, how often, what size deposit and
withdrawal are allowed.
5. A schedule for receiving statements and portfolio listings.
6. Are reserves, retained earnings, etc. utilized by the pool/fund?
7. A fee schedule, and when and how it is assessed.
8. Is the pool/fund eligible for bond proceeds and/or will it accept such proceed s?
Safekeeping and Custody Agreements
To protect against potential losses caused by collapse of individual securities dealers, all
securities owned by the East Valley Water District shall be kept in safekeeping by a third
party bank trust department, acting as agent for the District under the terms of a custody
agreement executed by the bank and the District. All securities will be received and
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
9 of 14
delivered using standard delivery versus payment (DVP) procedures with the Districts
custodial bank, and evidenced by safekeeping receipts.
Diversification and Maximum Maturities
The District will diversify its investment by security type and institution. With the
exception of the US Government, its agencies and instrumentalities, and the Local Agency
Investment Fund, no more than 5% of the District’s total investment portfolio will be
invested in a single security type with a single financial institution.
To the extent possible, East Valley Water District will attempt to match its investments
with anticipated cash flow requirements. Unless matched to a sp ecific cash flow, the
District will not directly invest in securities maturing more than 5 years from the date of
purchase. Reserve funds may be invested in securities exceeding 5 years if the maturity of
such investments is made to coincide as nearly as p racticable with the expected use of the
funds.
Internal Controls
The CFO/Treasurer is responsible for establishing and maintaining an internal control
structure designed to ensure that the assets of the District are protected from loss, theft ,
or misuse. The internal control structures shall be designed to provide reasonable
assurance that these objectives are met. Internal controls shall be in writing and shall
address the following: separation of transaction authority from accounting and record
keeping, safekeeping of assets and written confirmation of telephone transactions for
investments and wire transfers.
The external auditors will annually review the investments and general activities
associated with the investment program. This review will provide i nternal control by
assuring compliance with the Investment Policy and District policies and procedures.
Performance Standards
The investment portfolio will be designed with the objective of obtaining a rate of return
throughout budgetary and economic cycles, commensurate with the investment risk
constraints, and the cash flow needs.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
10 of 14
The District’s investment strategy is passive. The performance of the District’s investment
portfolio will be evaluated and compared to an appropriate benchmark in order to assess
the success of the investment portfolio relative to the District’s Safety, Liquidity, and
Return on Investments’ objectives.
Investment Reporting
In accordance with California Government Code §53646, the CFO/Treasurer will prepare a
quarterly Investment Report and render the report to the Board of Directors no later than
30 days after the close of each calendar quarter.
The report shall provide the type of investment, issuers, the date of maturity, par values
and market values of each investment, transactions occurring during the reporting period,
and identification of funds managed by third party managers. The report will also include
1) certification that all investment transactions have been made in compliance with the
District’s Investment Policy, and 2) a statement that the District has the ability to meet all
of its expenditure requirements during the next six months.
Policy Adoption
Adoption. This policy shall be reviewed annually with the Board of Directors and adopted
by Board Resolution.
Amendments. Any changes to the policy, or persons charged with maintaining internal
controls over investments, must be approved by the Board.
Glossary of Terms
(Note: All words of a technical nature should be included. Following is an example of
common treasury terminology.)
Agencies: Federal agency securities and/or Government-sponsored enterprises.
Benchmark: A comparative base for measuring the performance or risk tolerance of the
investment portfolio. A benchmark should represent a close correlation to the level of risk
and the average duration of the portfolio’s investments.
Broker: A broker brings buyers and sellers together for a commission.
Certificate of Deposit (CD): A time deposit with a specific maturity evidenced by a
Certificate. Large-denomination CDs are typically negotiable.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
11 of 14
Collateral: Securities, evidence of deposit or other property, which a borrower pledges to
secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits
of public monies.
Comprehensive Annual Financial Report (CAFR): The official annual report of the (East
Valley Water District). It includes four combined financial statements prepared in
conformity with Generally Accepted Accounting Principles (GAAP). It also includes
supporting schedules necessary to demonstrate compliance with finance -related legal and
contractual provisions, extensive introductory material, and a detailed Statistical Section.
Coupon: (a) The annual rate of interest that a bond’s issuer promises to pay the bondholder
on the bond’s face value. (b) A certificate attached to a bond evidencing interest due on
a payment date.
Dealer: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and
selling for his own account.
Delivery versus Payment: There are two methods of delivery of securities: delivery versus
payment and delivery versus receipt. Delivery versus payment is delivery of securities with
an exchange of money for the securities. Delivery versus receipt is deliver y of securities
with an exchange of a signed receipt for the securities.
Derivatives: (1) Financial instruments whose return profile is linked to, or derived from,
the movement of one or more underlying index or security, and may include a leveraging
factor, or (2) financial contracts based upon notional amounts whose value is derived from
an underlying index or security (interest rates, foreign exchange rates, equities, or
commodities).
Discount: The difference between the cost price of a security and its maturity when quoted
at lower than face value. A security selling below original offering price shortly after sale
also is considered to be at a discount.
Diversification: A Dividing investment funds among a variety of securities offering
independent returns.
Duration: A measure of the sensitivity of the price (the value of principal) of a fixed -
income investment to a change in interest rates. Duration is expressed as a number of
years. Rising interest rates mean falling bond prices, while declining interes t rates mean
rising bond prices.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
12 of 14
Federal Credit Agencies: Agencies of the Federal government set up to supply credit to
various classes of institutions and individuals (e.g., S & L’s, small business firms, students,
farmers, farm cooperatives, and exporters).
Federal Deposit Insurance Corporation (FDIC): A federal agency that insures bank
deposits, currently up to $250,000 per entity.
Federal Funds Rate: The rate of interest at which Federal funds are traded. This rate is
currently pegged by the Federal Reserve through open-market operations.
Federal Home Loan Banks (FHLB): Government sponsored wholesale banks (currently 12
regional banks), which lend funds and provide correspondent banking services to member
commercial banks, thrift institutions, credit unions, and insurance companies. The mission
of the FHLBs is to liquefy the housing related assets of its members who must purchase
stock in their district Bank.
Federal Reserve System: The central bank of the United States created by Congress and
consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks,
and about 5,700 commercial banks that are members of the system.
Liquidity: A liquidity asset is one that can be converted easily and rapidly into cash without
a substantial loss of value. In the money market, a security is said to be liquid if the spread
between bid and asked prices is narrow and reasonable size can be done at those quotes.
Local Government Investment Pool (LGIP): The aggregate of all funds from political
subdivisions that are placed in the custody of the State Treasurer for investment and
reinvestment.
Market Value: The price at which a security is trading and could presumably be purchased
or sold.
Maturity: The date upon which the principal or stated value of an investment becomes due
and payable.
Money Market: The marker in which short-term debt instruments (bills, commercial paper,
bankers’ acceptances, etc.) are issued and traded.
Offer: The price asked by a seller of securities. (When you are buying securities, you ask
for an offer.) See Asked and Bid.
Portfolio: Collection of securities held by an investor.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
13 of 14
Primary Dealer: A group of government securities dealers who submit daily reports of
market activity and positions and monthly financial statements to the Federal Reserve Bank
of New York and are subject to its informal oversight. Primary dealers include Securities
and Exchange Commission (SEC)-registered securities broker-dealers, banks, and a few
unregulated firms.
“Prudent Investor” Standard: A standard of responsibility which applies to fiduciaries. In
California, the rule is stated as “Investments shall be managed with the care, skill,
prudence and diligence, under the circumstances then prevailing, that a prudent person,
acting in a like capacity and familiar with such matters, would use in the conduct of an
enterprise of like character and with like aims to accomplish similar purposes.”
Rate of Return: The yield obtainable on a security based on its purchase price or its current
market price. This may be the amortized yield to maturity on a bond the current income
return.
Safekeeping: A service to customers rendered by banks for a fee whereby securities and
valuables of all types and descriptions are held in the bank’s vaults for protection.
Secondary Market: A market made for the purchase and sale of outstanding issues
following the initial distribution.
Securities & Exchange Commission: Agency created by Congress to protect investors in
securities transactions by administering securities legislation.
Sec Rule 15(C)3-1: See Uniform Net Capital Rule.
Treasury Bills: A non-interest bearing discount security issued by the U.S. Treasury to
finance the national debt. Most bills are issued to ma ture in three months, six months, or
one year.
Treasury Bonds: Long-term coupon-bearing U.S. Treasury securities issued as direct
obligations of the U.S. Government and having initial maturities of more than 10 years.
Treasury Notes: Medium-term coupon-bearing U.S. Treasury securities issued as direct
obligations of the U.S. Government and having initial maturities from two to 10 years.
Uniform Net Capital Rule: Securities and Exchange Commission requirement that member
firms as well as nonmember broker-dealers in securities maintain a maximum ratio of
indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio.
Indebtedness covers all money owed to a firm, including margin loans and commitments to
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Investment Policy
Original Approval Date:
July 22, 2015
Last Revised:
April 25, 2018
Policy No: 7.6 Page
14 of 14
purchase securities, one reason new public issues are spread among members of
underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.
Yield: The rate of annual income return on an investment, expressed as a percentage. (a)
Income Yield is obtained by dividing the current dollar income by the current market price
for the security. (b) Net Yield or Yield to Maturity is the current income yield minus any
premium above par or plus any discount from par in purchase price, with the adjustment
spread over the period from the date of purchase to the date of maturity of the bond.