HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 07/22/2020REGULAR BOARD MEETING
July 22, 2020 - 5:30 PM31111 Greenspot Road, Highland, CA 92346
In an effort to prevent the spread of COVID-19 and in accordance with Governor
Newsom's Executive Order N-25-20 and N-29-20, this meeting is being conducted via
teleconference. There will be no public location for attending this meeting in person.
Members of the public may listen and provide public comment telephonically. Anyone
wishing to join the meeting may do so using the following information:
DIAL: 1-209-425-5876 and enter CONFERENCE ID: 561 367 966#
You may also join by clicking HERE to connect to the Microsoft Team Meeting
AGENDA
"In order to comply with legal requirements for posting of agenda, only those items
filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following
Wednesday meeting not requiring departmental investigation, will be considered by
the Board of Directors".
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
AGENDA - This agenda contains a brief general description of each item to be
considered. Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a determination
that an emergency exists or that a need to take immediate action on the item came to the
attention of the District subsequent to the posting of the agenda.
1.Approval of Agenda
2.AP P RO VAL O F C ON SE N T C AL E N D AR
All matters listed under the C onsent C alendar are considered by the Board of
Directors to be routine and will be enacted in one motion. T here will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items to
be discussed and/or removed from the C onsent C alendar.
a.May 27, 2020 Regular Board Meeting Minutes
b.Approve Directors' fees and expenses for J une 2020
c.J une 2020 Disbursements: Accounts payable disbursements for the period
include check numbers 256250 through 256366, bank drafts, and A C H
Payments in the amount of $9,571,646.52 and $356,795.71 for payroll.
d.Investment Report for Quarter Ended J une 30, 2020
D I SC U SSI O N AN D P OS SI B L E AC T I O N I T E MS
3.Consider Resolution 2020.19 - Placement of Delinquent Water and Wastewater
Charges on the County of San Bernardino's Tax Roll for 2020-21
4.Consider Ratification of C O VID-19 Policies and Protocols
RE P O RT S
5.Board of Directors' Reports
6.General Manager/C EO Report
7.Legal C ounsel Report
8.Board of Directors' Comments
AD J O U RN
P LEAS E NO T E:
Materials related to an item on this agenda s ub mitted to the Board after dis trib utio n of the agend a pac ket
are available for p ublic ins p ectio n in the Dis tric t's o ffice lo cated at 31111 G reens pot R d., Highland, during
no rmal b usines s hours . Also, s uc h d o cuments are available o n the Dis tric t's web s ite at www.eas tvalley.o rg
sub ject to s taff's ab ility to post the d o cuments b efo re the meeting.
P urs uant to G overnment C o d e S ec tion 54954.2(a), any reques t fo r a d is ab ility-related mo dific ation or
ac commod ation, inc luding auxiliary aids or s ervic es , that is s ought in order to participate in the abo ve-
agendized p ublic meeting s hould b e d irected to the Dis tric t C lerk at (909) 885-4900 at leas t 72 hours prior
to said meeting.
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Minutes 5/27/2020 sma
Draft Pending Approval
EAST VALLEY WATER DISTRICT May 27, 2020
REGULAR BOARD MEETING
VIA TELECONFERENCE
MINUTES
The Chairman of the Board called the meeting to order at 5:31 p.m. Vice Chairman
Goodrich led the flag salute.
PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Kelly Malloy, Director of Strategic Services; Justine
Hendricksen, District Clerk; Shayla Antrim, Sr. Administrative
Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Smith declared the public participation section of the meeting open at 5:32
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the May 27, 2020
agenda be approved as submitted.
APPROVE THE FINANCIAL STATEMENTS FOR APRIL 2020
M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board approve
the financial statements for April 2020 as submitted.
DISBURSEMENTS
M/S/C (Morales-Goodrich) by unanimous roll call vote that the General Fund
Disbursements #255991 through #256138 which were distributed during the period of
April 1, 2020 through April 30, 2020, bank drafts, and ACH Payments in the amount of
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Minutes 5/27/2020 sma
$6,794,115.65 and $346,335.80 for payroll and benefit contributions, totaling
$7,140,451.45 be approved.
EXTENSION OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE EAST VALLEY
WATER DISTRICT AND THE EAST VALLEY WATER DISTRICT EMPLOYEE PARTNERSHIP
M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board approve to
extend the Memorandum of Understanding and accept the Side Letter of Agreement
between the East Valley Water District and the East Valley Water District Employee
Partnership as submitted.
ADOPT RESOLUTION 2020.16 PLANT 39-1 WATER RESERVOIR REHABILITATION
NOTICE OF COMPLETION
The Director of Engineering and Operations provided a presentation of work performed
at Plant 39, Reservoir number 1. He stated that the work was completed May 8, 2020
and a dive inspection will be performed in 11 months to identify any warranty issues
with the work. He also provided information regarding the District’s Reservoir
Rehabilitation Program.
M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board adopt
Resolution 2020.16 as submitted.
BOARD OF DIRECTORS’ REPORTS
Director Carrillo reported on the following: May 21 he attended the North Fork Water
Company Annual meeting; and May 27 he participated in an Inland Action Group meeting
where Assemblymember Ramos was in attendance and provided an update on legislation
and COVID-19.
Director Morales reported on the following: May 14 he participated in an Association of
California Water Agencies Region 9 meeting where they discussed water legislation; and
May 26 he participated in the San Bernardino Board of Water Commissioners meeting
where they presented their budget.
Director Coats reported on the following: May 19 he participated in the San Bernardino
Valley Municipal Water District Board meeting; May 21 he participated in a conference
call with the General Manager/CEO where he received District updates; and May 21 he
attended the North Fork Water Company Annual meeting.
Vice Chairman Goodrich reported on the following: May 21 he attended the North Fork
Water Company Annual meeting; May 21 he met with the General Manager/CEO to
review the agenda; and May 22 he attended the Legislative and Public Outreach
Committee meeting.
Chairman Smith reported on the following: May 21 he attended the North Fork Water
Company Annual meeting; May 21 he met with the General Manager/CEO to review the
agenda; May 22 he attended the Legislative and Public Outreach Committee meeting;
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Minutes 5/27/2020 sma
and May 27 he participated in the San Bernardino Valley Water Conservation District
Board meeting.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported on the following:
• May 28th he will be participating in the Inland Empire Economic Partnership State
of the Region “Road to Recovery” teleconference meeting.
• As construction progresses on the Sterling Natural Resource Center, sewer
pipeline installation work on Del Rosa Drive has started. During this work, crews
will install 6,000 linear feet of new sewer line that will directly tie into the
Sterling Natural Resource Center. Construction will require the closure of Del
Rosa Drive from 5th Street to Baseline starting May through October 2020.
• He provided an update on the progress on the Administration building at the
SNRC construction site. He stated that the foundation for the Administration
center has been laid and that there will be a great deal of activity over the next
few months.
Upcoming Teleconference Meetings:
• Tuesday, June 9 @ 3:30pm – Finance & Human Resource Committee meeting
• Thursday, June 11 @ 2:00pm – Legislative & Public Outreach Committee
meeting.
LEGAL COUNSEL REPORT
No report at this time.
BOARD OF DIRECTORS’ COMMENTS
Director Morales stated that he appreciates the Sterling Natural Resource Center
updates on the District’s social media campaign.
Director Coats stated that he is pleased that District employees voted unanimously to
extend the current Memorandum of Understanding during the temporary emergency;
and that it shows their commitment to ratepayers.
Vice Chairman Goodrich stated that he looks forward to the rehabilitation of Plant 108
next year.
Information only.
ADJOURN
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Minutes 5/27/2020 sma
The meeting adjourned at 5:56 p.m.
___________________________
David E. Smith, Board President
__________________________
John Mura, Secretary
R ec o mmend ed b y:
John Mura
G eneral Manager/C EO
R espec tfully s ubmitted:
Jus tine Hendric ks en
District C lerk
B OAR D AG E N D A S TAF F R E P O RT
Agenda Item #2.b.
Meeting Date: July 22, 2020
C ons ent Item
To: G overning Board Memb ers
From: G eneral Manager/C E O
S ubject: Ap prove Directo rs' fees and exp enses for June 2020
R E COMME N D AT IO N:
S taff rec o mmend s that the Board ap prove the G o verning Bo ard Members ' F ees and Expens es fo r June 2020.
B AC KG R O UN D / AN ALYS IS :
T he Bo ard has ins truc ted s taff to list all d irec tor fees and expenses as a s ep arate agenda item to s ho w full fisc al
transparenc y. O nly after Board review and ap p ro val will the c o mpens ation and exp ens es be p aid.
AGE N C Y GOALS AN D OB J E C T IVE S:
G oal and O b jec tives I I - Maintain a C o mmitment to S us tainab ility, Trans p arency, and Ac countability
a) P rac tic e Transparent and Ac countable F isc al Management
R E VIE W B Y O T HE R S :
T his agend a item has been reviewed b y the Administration d ep artment.
F IS CAL IMPAC T
T he fis c al imp ac t as s o c iated with this agenda item is $7,519.52 whic h is inc luded in the c urrent fisc al b udget.
ATTAC H M E NTS:
Description Type
Directo rs' Expe nse Reports J une 202 0 Backup Material
B OAR D AG E N D A S TAF F R E P O RT
Agend a Item #2.c.
Meeting Date: July 22, 2020
C ons ent Item
To: G overning Board Memb ers
From: G eneral Manager/C E O
S ubject: June 2020 Dis b urs ements: Ac c ounts p ayab le d is b urs ements fo r the period includ e check numb ers
256250 through 256366, bank d rafts , and A C H P ayments in the amo unt o f $9,571,646.52 and
$356,795.71 fo r payroll.
R E COMME N D AT IO N:
S taff rec o mmend s that the Board o f Directo rs (Bo ard ) review and ap prove the Dis trict’s expense
dis b urs ements fo r the period June 1, 2020 thro ugh June 30, 2020 in the amount o f $9,928,442.23.
B AC KG R O UN D / AN ALYS IS :
In the c o ntinued effort to b e fis c ally trans parent, the payment register fo r sup p lies, materials , servic es , and
p ayro ll fo r June 2020 is attac hed for review and appro val. T his p roc es s p ro vid es the Board and the pub lic an
o pportunity to review the exp ens es o f the Dis tric t. Acc o unts P ayable is p roc es s ed weekly, while p ayro ll is
p roc es s ed b i-weekly. I nfo rmatio n to jus tify each expend iture is available through the F inance Department.
Ac counts p ayab le dis b urs ements fo r the perio d inc lude c hec k numbers 256250 through 256366, b ank drafts,
and AC H P ayments in the amo unt o f $9,571,646.52 and $356,795.71, for payro ll. S ignific ant expenses greater
than or equal to $50,000 are further explained b elo w:
AGE N C Y GOALS AN D OB J E C T IVE S:
G oal and O b jec tives I I - Maintain a C o mmitment to S us tainab ility, Trans p arency, and Ac countability
a) P rac tic e Transparent and Ac countable F isc al Management
R E VIE W B Y O T HE R S :
T his agend a item has been reviewed b y the F inanc e Department.
F IS CAL IMPAC T
R ec o mmend ed b y:
John Mura
G eneral Manager/C EO
R espec tfully s ubmitted:
Brian Tomp kins
C hief F inancial O fficer
F IS CAL IMPAC T
S uffic ient fund s have b een b ud geted in the ad o p ted F Y 2019-20 Bud get.
ATTAC H M E NTS:
Description Type
J une 20 20 P ayment Re gister Cover M emo
PAYMENT REGISTER
JUNE 1, 2020 - JUNE 30, 2020
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
6/1/2020 256250 League of Women Voters 475.00
6/2/2020 256251 FATIMA MORENO 26.91
6/3/2020 256252 MARTHA HANOHANO 8,282.70
6/3/2020 256253 ANTHESIS 4,118.63
6/3/2020 256254 AT&T 1,098.02
6/3/2020 256255 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 148.82
6/3/2020 256256 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 148.82
6/3/2020 256257 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 346.85
6/3/2020 256259 CHEM-TECH INTERNATIONAL INC 5,860.86
6/3/2020 256260 CLIFTONLARSONALLEN LLP 4,600.00
6/3/2020 256261 COLONIAL LIFE, PREMIUM 547.00
6/3/2020 256262 DIRECTV 368.98
6/3/2020 256263 EVERSOFT, INC 223.32
6/3/2020 256264 EXPERIAN 281.32
6/3/2020 256265 EYE MED VISION CARE 1,379.80
6/3/2020 256266 FIRST CHOICE SERVICES 101.94
6/3/2020 256267 INLAND WATER WORKS SUPPLY CO 5,057.99
6/3/2020 256268 K & L HARDWARE 94.01
6/3/2020 256269 LIFTOFF, LLC RONALD C. BRAATZ, 240.00
6/3/2020 256270 MCNEAL, DUCKWORTH & MCNEAL INC. 23,898.00
6/3/2020 256271 NASSAU LIFE INSURANCE COMPANY 66.74
6/3/2020 256272 SO CAL GAS 124.78
6/3/2020 256273 SOUTHERN CALIFORNIA EDISON COMPANY 6,415.02
6/3/2020 256274 UNIFIRST CORPORATION 628.39
6/3/2020 256275 UNITED REFRIGERATION INC 315.02
6/3/2020 256276 YUCAIPA VALLEY WATER DISTRICT 21,434.23
6/10/2020 256277 Sue Clark/ Kim Merriam 477.50
6/10/2020 256278 SUZI TRINIDAD 1,400.00
6/10/2020 256279 Monique Moreno 1,042.13
6/10/2020 256280 SPH INC 101.00
6/10/2020 256281 JPW GROUP LLC 53.74
6/11/2020 256282 ACS SUPPORT 26.00
6/11/2020 256283 AMERICAN FIDELITY ASSURANCE COMPANY 2,617.00
6/11/2020 256284 AMERICAN FIDELITY ASSURANCE COMPANY (FSA) 1,244.16
6/11/2020 256285 ANTHESIS 1,680.00
6/11/2020 256286 BURGESS MOVING & STORAGE 1,287.65
6/11/2020 256287 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 1,953.61
6/11/2020 256288 CULLIGAN OF ONTARIO 129.60
6/11/2020 256289 DAILY JOURNAL CORPORATION 3,161.00
6/11/2020 256291 DIB'S SAFE & LOCK SERVICE 59.40
6/11/2020 256292 ELROD FENCE COMPANY 1,720.00
6/11/2020 256293 HACH COMPANY 1,332.12
6/11/2020 256294 HATFIELD BUICK 107.66
6/11/2020 256295 INLAND WATER WORKS SUPPLY CO 4,138.06
PAYMENT REGISTER
JUNE 1, 2020 - JUNE 30, 2020 Page 1 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
6/11/2020 256296 KOPPEL & GRUBER PUBLIC FINANCE 5,922.08
6/11/2020 256297 LOWE'S 698.12
6/11/2020 256298 RESOLUTE 4,200.00
6/11/2020 256299 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 19,743.81
6/11/2020 256300 SOUTH COAST A Q M D 2,175.63
6/11/2020 256301 SOUTHERN CALIFORNIA EDISON COMPANY 141,676.64
6/11/2020 256302 UNIFIRST CORPORATION 410.04
6/11/2020 256303 UNITED SITE SERVICES OF CALIFORNIA, INC 320.33
6/11/2020 256304 VALERO FLEET, WEX BANK 6,544.30
6/11/2020 256305 VALLEY OFFICE EQUIPMENT 2.22
6/16/2020 256307 DAVID FAORO 100.00
6/16/2020 256308 JESSICA PHILLIPS 30.00
6/16/2020 256309 JULIE SKINNER 100.00
6/16/2020 256310 OSCAR MORENO 150.00
6/16/2020 256311 RHAWNIE BERG 94.05
6/16/2020 256312 RICARDO FLORES 100.00
6/16/2020 256313 YUANCHUN GARDNER 196.92
6/17/2020 256306 Daniel Frymire 1,147.75
6/17/2020 256314 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 1,337.83
6/17/2020 256315 CHEM-TECH INTERNATIONAL INC 4,712.80
6/17/2020 256316 CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 2,243.92
6/17/2020 256317 DAILY JOURNAL CORPORATION 1,128.00
6/17/2020 256318 FIELDMAN, ROLAPP & ASSOCIATES 865.00
6/17/2020 256319 FLEET MANAGEMENT DEPARTMENT 1,070.80
6/17/2020 256320 HARPER & ASSOCIATES ENGINEERING, INC 1,660.00
6/17/2020 256321 HIGHLAND COMMUNITY NEWS/PUBLISHING INC 1,305.45
6/17/2020 256322 JESSE MCCONNAHA/MACS SPRING SHOP 144.00
6/17/2020 256323 PACIFIC CONSTRUCTION, INC 5,625.00
6/17/2020 256324 PETTY CASH 201.04
6/17/2020 256325 PILAR ONATE 14,175.00
6/17/2020 256326 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 648,308.65
6/17/2020 256327 U.S. BANCORP SERVICE CENTER 25,047.68
6/17/2020 256330 UNIFIRST CORPORATION 410.04
6/17/2020 256331 UNITED REFRIGERATION INC 748.66
6/17/2020 256332 UPS, UNITED PARCEL SERVICE, INC. 136.60
6/29/2020 256333 ACS SUPPORT 26.00
6/29/2020 256334 AMERICAN FIDELITY ASSURANCE COMPANY (FSA) 1,244.16
6/30/2020 256335 AIR CHIEF, INC. 449.00
6/30/2020 256336 ANTHESIS 8,898.63
6/30/2020 256337 AT&T 1,675.88
6/30/2020 256338 BALFOUR BEATTY INFRASTRUCTURE, INC 4,814,195.30
6/30/2020 256339 CALIFORNIA UTILITIES EMERGENCY ASSOCIATION 500.00
6/30/2020 256340 CHEM-TECH INTERNATIONAL INC 3,044.14
6/30/2020 256341 COLONIAL LIFE, PREMIUM 547.00
6/30/2020 256342 DAILY JOURNAL CORPORATION 327.80
6/30/2020 256343 DENTAL HEALTH SERVICES 281.10
6/30/2020 256344 DIRECTV 248.98
6/30/2020 256345 EVERSOFT, INC 223.32
6/30/2020 256346 EXPERIAN 281.08
6/30/2020 256347 FLEET MANAGEMENT DEPARTMENT 76.21
6/30/2020 256348 IB CONSULTING, LLC 9,652.50
6/30/2020 256349 INLAND WATER WORKS SUPPLY CO 745.28
6/30/2020 256350 K & L HARDWARE 92.55
PAYMENT REGISTER
JUNE 1, 2020 - JUNE 30, 2020 Page 2 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
6/30/2020 256351 KONICA MINOLTA 523.04
6/30/2020 256352 LIEBERT CASSIDY WHITMORE LCW 3,875.00
6/30/2020 256353 LIFTOFF, LLC RONALD C. BRAATZ, 180.00
6/30/2020 256354 MCCROMETER INC 679.35
6/30/2020 256355 METROPOLITAN LIFE INS CO 93.30
6/30/2020 256356 NASSAU LIFE INSURANCE COMPANY 66.74
6/30/2020 256357 NORTH FORK WATER CO 1,344.00
6/30/2020 256358 PILAR ONATE 4,725.00
6/30/2020 256359 SERVPRO OF GLENDORA/SAN DIMAS 35,256.00
6/30/2020 256360 SO CAL GAS 86.07
6/30/2020 256361 SOUTHERN CALIFORNIA EDISON COMPANY 12,441.84
6/30/2020 256362 TROY ALARM, INC. C/O AFA REDEMPTION CENTER 384.00
6/30/2020 256363 UNIFIRST CORPORATION 1,352.13
6/30/2020 256365 US AIR CONDITIONING DISTRIBUTORS, LLC 740.64
6/30/2020 256366 VERIZON 1,311.30
BANK DRAFTS
6/2/2020 DFT0003798 AUTHNET GATEWAY BILLING 15.00
6/2/2020 DFT0003799 Beyond Merch 12.50
6/2/2020 DFT0003800 GLOBAL PAYMENTS 1,501.25
6/2/2020 DFT0003801 CALPERS/ MEDICAL 93,745.21
6/3/2020 DFT0003802 MERCHANT BANKCD 491.82
6/3/2020 DFT0003803 PayNearMe, Inc. 115.42
6/8/2020 DFT0003804 CHICAGO TITLE WIRE TRANSFERS (BANKING ONLY) 9,400.00
6/10/2020 DFT0003812 STATE DISBURSEMENT UNIT 2,678.62
6/10/2020 DFT0003814 FORTE, ACH DIRECT INC, ACH FEES 4,032.10
6/10/2020 DFT0003815 PayNearMe, Inc. 220.89
6/10/2020 DFT0003816 TRANSFIRST DISCOUNT 12,389.98
6/11/2020 DFT0003807 CALPERS/ DEFERRED COMPENSATION 18,059.80
6/11/2020 DFT0003808 CALPERS/ RETIREMENT 42,411.08
6/12/2020 DFT0003806 CA SDI Tax 2,277.71
6/12/2020 DFT0003809 Federal Payroll Tax 25,582.74
6/12/2020 DFT0003810 Medicare 6,949.56
6/12/2020 DFT0003811 Social Security 194.56
6/12/2020 DFT0003813 State Payroll Tax 10,047.05
6/17/2020 DFT0003818 Federal Payroll Tax 3,919.15
6/17/2020 DFT0003819 Medicare 824.20
6/17/2020 DFT0003820 State Payroll Tax 2,012.65
6/23/2020 DFT0003822 CBB 1,284.98
6/23/2020 DFT0003823 VERIFONE INC 22.00
6/24/2020 DFT0003824 PayNearMe, Inc. 487.55
6/24/2020 DFT0003827 STATE DISBURSEMENT UNIT 2,678.62
6/25/2020 DFT0003825 CALPERS/ DEFERRED COMPENSATION 18,199.87
6/25/2020 DFT0003826 CALPERS/ RETIREMENT 42,375.55
6/26/2020 DFT0003828 CA SDI Tax 2,465.60
6/26/2020 DFT0003829 Federal Payroll Tax 28,423.27
6/26/2020 DFT0003830 Medicare 7,544.05
6/26/2020 DFT0003831 Social Security 1,197.40
6/26/2020 DFT0003832 State Payroll Tax 10,641.27
6/26/2020 DFT0003833 CBB 364.00
6/30/2020 DFT0003840 PayNearMe, Inc. 97.51
PAYMENT REGISTER
JUNE 1, 2020 - JUNE 30, 2020 Page 3 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
ACH PAYMENTS
6/3/2020 10007501 ACI PAYMENTS INC. 49.85
6/3/2020 10007502 ADVANTAGE FLEET WASH, INC 325.00
6/3/2020 10007503 ALLEN WILLIAMS 598.60
6/3/2020 10007504 BACKFLOW PREVENTION DEVICE INSPECTIONS INC 683.44
6/3/2020 10007505 BARRY'S SECURITY SERVICES, INC 1,838.96
6/3/2020 10007506 CAROL CALES 642.87
6/3/2020 10007507 CINTAS CORPORATION (FIRST AID) 188.55
6/3/2020 10007508 CLARK PEST CONTROL 208.00
6/3/2020 10007509 CLEARFLY COMMUNATIONS 1,331.43
6/3/2020 10007510 COUNTY OF SAN BERNARDINO, RECORDER- CLERK 480.00
6/3/2020 10007511 DANIEL DAVIS 495.90
6/3/2020 10007512 DAVID HERNANDEZ 431.95
6/3/2020 10007513 ELISEO OCHOA 649.61
6/3/2020 10007514 FRONTIER COMMUNICATIONS 60.63
6/3/2020 10007515 GARY STURDIVAN 606.56
6/3/2020 10007516 GENESIS INDUSTRIAL SUPPLY, INC 181.70
6/3/2020 10007517 GERALD SIEVERS 606.56
6/3/2020 10007518 GORDON GRANT 518.10
6/3/2020 10007519 ILAND INTERNET SOLUTIONS CORP 682.84
6/3/2020 10007520 INFOSEND, INC 300.00
6/3/2020 10007521 LINCOLN NATIONAL LIFE INS CO. 2,180.28
6/3/2020 10007522 MANAGED HEALTH NETWORK 225.12
6/3/2020 10007523 MANAGED MOBILE, INC. 1,833.91
6/3/2020 10007524 MICHAEL HENDERSON 591.44
6/3/2020 10007525 PATTON'S SALES CORP 342.25
6/3/2020 10007526 PLUMBERS DEPOT INC. 1,037.29
6/3/2020 10007527 POWERSTRIDE BATTERY CO. 111.59
6/3/2020 10007528 QUINN COMPANY 2,386.15
6/3/2020 10007529 REBECCA KASTEN 529.31
6/3/2020 10007530 ROBERT MARTIN 700.00
6/3/2020 10007531 ROCKY WELBORN 150.00
6/3/2020 10007532 STAPLES BUSINESS ADVANTAGE 377.09
6/3/2020 10007533 SUPERIOR AUTOMOTIVE WAREHOUSE, INC. 204.66
6/3/2020 10007534 UNDERGROUND SERVICE ALERT 208.00
6/3/2020 10007535 VULCAN MATERIALS CO/ CALMAT CO 708.03
6/3/2020 10007536 WAXIE SANITARY SUPPLY 578.59
6/11/2020 10007537 ADVANTAGE FLEET WASH, INC 325.00
6/11/2020 10007538 AMERICAN RENTALS, INC 707.04
6/11/2020 10007539 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 1,086.89
6/11/2020 10007540 B&A BLAIS & ASSOCIATES INC 1,200.00
6/11/2020 10007541 BARRY'S SECURITY SERVICES, INC 1,920.20
6/11/2020 10007542 BOOT BARN, INC 279.68
6/11/2020 10007543 CALIFORNIA TOOL & WELDING SUPPLY 621.96
6/11/2020 10007544 CLARK PEST CONTROL 25.00
6/11/2020 10007545 CLINICAL LAB OF S B 21,024.25
6/11/2020 10007546 CONSUMERS PIPE & SUPPLY COMPANY 96.26
6/11/2020 10007547 CORELOGIC SOLUTIONS, LLC 360.50
6/11/2020 10007548 EVWD EMPLOYEES EVENTS ASSOC 387.42
6/11/2020 10007549 FERGUSON ENTERPRISES, INC. 1,353,575.22
6/11/2020 10007550 FILARSKY & WATT LLP 542.50
6/11/2020 10007551 FRONTIER COMMUNICATIONS 49.58
6/11/2020 10007552 HDR ENGINEERING, INC. 2,867.25
PAYMENT REGISTER
JUNE 1, 2020 - JUNE 30, 2020 Page 4 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
6/11/2020 10007553 INFOSEND, INC 11,828.16
6/11/2020 10007554 JC LAW FIRM 13,590.00
6/11/2020 10007555 LEGEND PUMP AND WELL 9,272.00
6/11/2020 10007556 MANAGED MOBILE, INC. 795.16
6/11/2020 10007557 MIKE J. ROQUET CONSTRUCTION INC 6,275.00
6/11/2020 10007558 ORION SYSTEMS INTEGRATORS LLC 2,000.00
6/11/2020 10007559 PROPHIX SOFTWARE INC 10,543.34
6/11/2020 10007560 PSI WATER TECHNOLOGIES 5,363.75
6/11/2020 10007561 QUINN COMPANY 1,081.57
6/11/2020 10007562 ROUNSVILLE'S AUTO BODY 275.74
6/11/2020 10007563 SHRED-IT US JV LLC 136.24
6/11/2020 10007564 STAPLES BUSINESS ADVANTAGE 1,608.20
6/11/2020 10007565 STEPHANIE MICHELE GUIDA 4,275.00
6/11/2020 10007566 TESCO CONTROLS, INC. 9,133.15
6/11/2020 10007567 TYLER TECHNOLOGIES, INC 2,790.00
6/11/2020 10007568 VERIZON WIRELESS 5,636.58
6/11/2020 10007570 VULCAN MATERIALS CO/ CALMAT CO 1,942.94
6/11/2020 10007571 ZENON ENVIRONMENTAL CORP. 20,674.00
6/12/2020 10007572 SOUTHERN CALIFORNIA EDISON 429,007.00
6/17/2020 10007573 ADVANTAGE FLEET WASH, INC 250.00
6/17/2020 10007574 ANAERGIA TECHNOLOGIES LLC 521,437.64
6/17/2020 10007575 ANTHONY POOL SERVICE, JAMES ANTHONY LOGSDON 225.00
6/17/2020 10007576 ANTHONY'S IRRIGATION 12,315.00
6/17/2020 10007577 ASHOK K. DHINGRA, AKD CONSULTING 10,968.03
6/17/2020 10007578 BARRY'S SECURITY SERVICES, INC 5,030.80
6/17/2020 10007579 CINTAS CORPORATION (FIRST AID) 657.36
6/17/2020 10007580 FERGUSON ENTERPRISES, INC. 24,501.76
6/17/2020 10007581 FRONTIER COMMUNICATIONS 828.99
6/17/2020 10007582 GENESIS INDUSTRIAL SUPPLY, INC 391.12
6/17/2020 10007583 GOLDEN STATE LABOR COMPLIANCE, LLC 9,500.00
6/17/2020 10007584 INFOSEND, INC 300.00
6/17/2020 10007585 J COMM, INC. 2,625.00
6/17/2020 10007586 MANAGED MOBILE, INC. 1,351.65
6/17/2020 10007587 MCMASTER-CARR 71.25
6/17/2020 10007588 MINUTEMAN PRESS OF RANCHO CUCAMONGA 3,807.46
6/17/2020 10007589 PLUMBERS DEPOT INC. 1,994.97
6/17/2020 10007590 PLUS 1 PERFORMANCE 2,408.25
6/17/2020 10007591 ROUNSVILLE'S AUTO BODY 714.59
6/17/2020 10007592 STAPLES BUSINESS ADVANTAGE 2,387.75
6/17/2020 10007593 TYLER TECHNOLOGIES, INC 72,449.60
6/17/2020 10007594 WAXIE SANITARY SUPPLY 167.10
6/29/2020 10007595 EVWD EMPLOYEES EVENTS ASSOC 437.42
6/30/2020 10007596 ACI PAYMENTS INC. 54.00
6/30/2020 10007597 ADCOMP SYSTEMS 319.29
6/30/2020 10007598 ADVANTAGE FLEET WASH, INC 300.00
6/30/2020 10007599 ALLIED REFRIGERATION INC. 1,065.30
6/30/2020 10007600 ALLISON MECHANICAL, INC 2,780.00
6/30/2020 10007601 AMERICAN RENTALS, INC 24.66
6/30/2020 10007602 ARCADIS U.S., INC 34,420.67
6/30/2020 10007603 ASPEN ENVIRONMENTAL GROUP 6,630.60
6/30/2020 10007604 B&A BLAIS & ASSOCIATES INC 952.83
6/30/2020 10007605 BARRY'S SECURITY SERVICES, INC 3,715.64
6/30/2020 10007606 CINTAS CORPORATION (FIRST AID) 182.63
PAYMENT REGISTER
JUNE 1, 2020 - JUNE 30, 2020 Page 5 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
6/30/2020 10007607 CIVICPLUS -ICON ENTERPRISES, INC 8,623.85
6/30/2020 10007608 CLARK PEST CONTROL 258.00
6/30/2020 10007609 COMPUTERIZED EMBROIDERY COMPANY, INC 59.26
6/30/2020 10007610 DALE BRENDT MARSDEN, dba TOMORROW'S TALENT, LLC 2,446.88
6/30/2020 10007611 EXCEL LANDSCAPE, ICN 13,899.92
6/30/2020 10007612 FERGUSON ENTERPRISES, INC. 18,811.45
6/30/2020 10007613 FRONTIER COMMUNICATIONS 787.97
6/30/2020 10007614 GRAINGER 1,760.75
6/30/2020 10007615 HARRINGTON INDUSTRIAL PLASTIC 652.19
6/30/2020 10007616 HIGHLAND AREA CHAMBER 300.00
6/30/2020 10007617 HUB CONSTRUCTION SPECIALTIES, INC. 215.46
6/30/2020 10007618 INFOSEND, INC 17,287.92
6/30/2020 10007619 LEGEND PUMP AND WELL 1,099.00
6/30/2020 10007620 MANAGED HEALTH NETWORK 225.12
6/30/2020 10007621 MCMASTER-CARR 351.73
6/30/2020 10007622 MELISSA DATA CORPORATION 3,500.00
6/30/2020 10007623 MERLIN JOHNSON CONSTRUCTION 105,393.88
6/30/2020 10007624 MICHAEL BAFFA 100.00
6/30/2020 10007625 MIKE J. ROQUET CONSTRUCTION INC 450.00
6/30/2020 10007626 MINUTEMAN PRESS OF RANCHO CUCAMONGA 30,077.66
6/30/2020 10007627 NATIONAL CONSTRUCTION RENTALS 158.49
6/30/2020 10007628 NTT AMERICA SOLUTIONS, INC 6,053.74
6/30/2020 10007629 PLUMBERS DEPOT INC. 369.17
6/30/2020 10007630 PLUS 1 PERFORMANCE 918.92
6/30/2020 10007631 POWERSTRIDE BATTERY CO. 208.61
6/30/2020 10007632 PR DIAMOND PRODUCTS, INC 799.00
6/30/2020 10007633 PRINCIPAL FINANCIAL GROUP 9,516.94
6/30/2020 10007634 QUINN COMPANY 6,127.40
6/30/2020 10007635 SCN, SECURITY COMMUNICATION NETWORK, INC 364.50
6/30/2020 10007636 SOUTHERN CALIFORNIA EDISON 372,161.00
6/30/2020 10007637 STAPLES BUSINESS ADVANTAGE 98.45
6/30/2020 10007638 SUPERIOR AUTOMOTIVE WAREHOUSE, INC. 253.14
6/30/2020 10007639 TYLER TECHNOLOGIES, INC 1,185.94
6/30/2020 10007640 VULCAN MATERIALS CO/ CALMAT CO 1,425.02
6/30/2020 10007641 WAXIE SANITARY SUPPLY 596.20
6/30/2020 10007642 WIRELESS GUYS, INC. 35,725.32
TOTAL 9,571,646.52$
PAYMENT REGISTER
JUNE 1, 2020 - JUNE 30, 2020 Page 6 of 6
B OARD AGE ND A S TAF F RE P ORT
Agend a Item #2.d.
Meeting Date: July 22, 2020
C ons ent Item
To: G overning Bo ard Memb ers
From: G eneral Manager/C E O
S ubject: Inves tment R eport for Q uarter Ended June 30, 2020
R E C OMME ND AT IO N:
S taff reco mmend s that the Bo ard of Directors ac cept and file the attac hed Investment R epo rt fo r the quarter ended,
June 30, 2020.
B ACKGR O UN D / AN ALYS IS :
C alifornia G overnment C ode §53646(b) requires the T reasurer or C F O of a local agency to submit a quarterly report on
the agency’s investments to the legislative body of the agency within 30 days of the end of each quarter.
T he attached I nvestment R eport shows all of the District’s cash and investments, restricted and unrestricted, as of June
30, 2020. Attachment A presents the investment securities purchased and retired during the quarter April to June 2020.
I ncreases and decreases in highly liquid funds, such as L AI F, are explained in the narrative below.
Unrestricted Investments
L AI F
T he b alance held in the Loc al Agenc y Investment F und at the beginning of the quarter was $15,248,181. Interest
earned d uring the previous quarter o f $73,105 was posted to the acco unt in January. T here were trans fer during the
quarter res ulting in a b alanc e o f $15,321,286, at the end o f the quarter.
L AI F earnings for the quarter ended June 30, 2020 were $51,697.54, calc ulated at an ap po rtionment rate of 1.36%;
do wn from 2.03% whic h had been in effec t fo r the p revio us q uarter. T he earnings were p os ted to the Distric t’s
ac c ount on July 15, 2020.
C itizen’s Bus ines s Bank (C B B) Wealth Management
T he total (bo ok) value of the as s ets held with C BB increas ed $19,598 to $5,851,739 during the q uarter end ed June 30,
2020. T he b alanc e in this acco unt is held b oth in a mo ney market ac c ount ($222,001) and in a $5,632,015 p ortfolio of
Treasury and fed eral agency s ec urities shown o n Attachment A.
Net interest payments received o n securities in the Dis trict’s portfo lio were $23,040 and fund s held in money market
ac c ounts earned $380.
Inves tment manager fees p aid during the quarter were $2,224. Earnings were decreased b y a $1,598 amortization p aid
R ec ommended by:
John Mura
G eneral Manager/C E O
R es pectfully submitted:
Brian Tomp kins
C hief F inancial O fficer
on the acq uis itio n of certain bo nds .
T here were no Dis trict trans fers to o r from this inves tment acco unt during the quarter.
T he follo wing sched ule summarizes the ac tivity for Unres tric ted Inves tments d uring the Q uarter ended June 30, 2020:
Restricted Investments
Trus t ac counts with Unio n Bank are used to safeguard fund s whic h are restricted by bo nd co venants . T he ac c ounts
remaining open as of June 30, 2020, are used to receive Dis tric t depo sits, from whic h the Trustee (Union Bank) pays
Dis trict bondho lders .
S emiannual bo nd payment dates are April 1st and O c to ber 1st.
S ummary S c hedule of Union Bank Trus tee Ac c ounts
T he follo wing sched ule summarizes activity in the Unio n Bank ac c ounts for the Q uarter ended June 30, 2020:
AG E N C Y G OALS AN D O B J E CT IVE S :
G oal and O bjectives I I - Maintain a C o mmitment to S us tainab ility, Trans parenc y, and Ac c ountab ility
a) P ractic e Trans parent and Acco untable F iscal Management
R E VIE W B Y O T HE R S:
T his agenda item has been reviewed b y the F inance Dep artment.
F IS C AL IMPAC T
T here is no fiscal imp ac t as so c iated with this agenda item.
ATTACH M E N TS:
Description Type
Investment Rpt Qtr Ended J une 30 2020 Cover Memo
Attachment A - CBB Investment Activity Rpt Qtr Ended J une
3 0 2020 Backup Material
EAST VALLEY WATER DISTRICT
Investment Activity
Quarter Ended June 30, 2020
Market
Purch Units / Maturity Amort Cost Adjusted Cost Matured / Adjusted Cost Value
Date Issuer CUSIP Yield Face Value Date 6/1/2020 Adjustment 6/1/2020 Purchases Called 6/30/2020 6/30/2020 Water Sewer
10/12/16 Federal Home Loan Bank 3130A9GS4 1.700% 10/12/21 100,000.00 100,000.00 - -
12/09/16 Federal Home Loan 313371U79 3.125% 200,000 12/11/20 202,788.62 202,788.62 1,388.29 201,400.33 202,648.00 202,648.00
08/03/16 Federal Home Loan 3130A8WW9 1.300% 05/01/20 100,000.00 100,000.00 - -
05/31/18 FHLB 3130AEBM1 2.750% 100,000 05/10/21 99,892.00 99,892.00 99,892.00 104,788.00 104,788.00
05/31/17 US Treasury Note 912828XR6 1.750% 300,000 05/31/22 299,765.63 299,765.63 299,765.63 309,036.00 309,036.00
07/28/16 Fannie Mae 3136G3J30 1.600% 07/28/21 100,000.00 100,000.00 - -
08/04/16 Fannie Mae 3136G3XV2 1.100% 100,000 07/27/20 99,750.00 99,750.00 99,750.00 100,067.00 100,067.00
08/24/16 Fannie Mae 3135G0N66 1.400% 08/24/20 99,981.00 99,981.00 - -
08/25/16 Fannie Mae 3136G3Y33 1.400% 300,000 08/25/21 300,000.00 300,000.00 300,000.00 303,933.00 303,933.00
08/25/16 Freddie Mac 3134G95L7 1.600% 08/25/21 200,000.00 200,000.00 - -
12/14/18 Federal Farm Credit Bank 3133EJ2R9 2.750% 100,000 12/14/20 99,862.00 99,862.00 99,862.00 101,160.00 101,160.00
12/16/19 Freddie Mac 3130ADMJ8 2.375% 100,000 08/26/22 100,717.08 100,717.08 100,717.08 101,321.00 101,321.00
10/30/19 Federal Home Loan Bank 3130AHGV9 1.800% 10/28/21 200,000.00 200,000.00 - -
12/12/19 Freddie Mac 3134GT3N1 1.750% 100,000 08/29/22 99,901.00 99,901.00 99,901.00 100,116.00 100,116.00
11/26/19 Freddie Mac 3134GUUC2 1.750% 11/26/21 200,000.00 200,000.00 - -
01/06/20 Federal Home Loan Bank 3130AEWA4 2.625% 150,000 10/01/20 151,092.00 151,092.00 359.27 150,732.73 150,918.00 150,918.00
03/24/20 Federal Home Loan Bank 3130AJF53 1.375% 09/12/24 299,850.00 299,850.00 - -
01/30/20 Federal Farm Credit Bank 3133ELJT2 1.940% 04/23/24 100,000.00 100,000.00 - -
03/16/20 Federal Farm Credit Bank 3133ELSU9 1.250% 09/12/24 199,850.00 199,850.00 - -
01/21/20 Tenn Valley Authority 880591ER9 2.875% 200,000 09/15/24 209,989.01 209,989.01 109,907.00 319,896.01 330,888.00 330,888.00
01/07/20 US Treasury Note 912828C57 2.250% 300,000 03/31/21 301,980.78 301,980.78 301,980.78 304,665.00 304,665.00
12/09/16 Tenn Valley Authority 880591EL2 3.875% 111,000 02/15/21 113,247.18 (2,276.00) 110,971.18 110,971.18 113,515.26 113,515.26
11/04/16 US Treasury Note 912828T67 1.250% 500,000 10/31/21 499,765.63 499,765.63 499,765.63 507,170.00 507,170.00
08/30/16 Fannie Mae 3136G35C5 1.400% 08/25/21 100,000.00 100,000.00 - -
08/25/16 Freddie Mac 3134G93Q8 1.680% 08/25/21 200,000.00 200,000.00 - -
01/02/18 US Treasury Note 912828N89 1.375% 500,000 01/31/21 496,517.25 496,517.25 496,517.25 503,440.00 503,440.00
01/10/20 Federal Home Loan Bank 3130AHUM3 225.000% 300,000 01/10/25 300,000.00 300,000.00 300,000.00 300,087.00 300,087.00
01/21/20 Freddie Mac 3134GU4S6 1.800% 100,000 04/21/23 100,000.00 100,000.00 100,000.00 100,078.00 100,078.00
04/08/20 Freddie Mac 3134GVJP4 1.125% 100,000 10/07/22 - - 100,000.00 100,000.00 100,016.00 100,016.00 -
04/21/20 Federal Farm Credit Bank 3133ELWT7 1.150% 100,000 10/21/24 - - 100,000.00 100,000.00 100,002.00 100,002.00 -
04/23/20 Fannie Mae 3135G03Q4 1.100% 150,000 04/23/25 - - 150,000.00 150,000.00 150,163.50 150,163.50 -
04/30/20 Federal Farm Credit Bank 3133ELXV1 1.010% 300,000 04/28/20 - - 300,000.00 300,000.00 300,009.00 300,009.00 -
05/20/20 freddie Mac 3134GVRM2 0.900% 100,000 05/06/25 - - 99,993.00 99,993.00 100,037.00 99,993.00
05/28/20 Federal Farm Credit Bank 3133ELZY3 0.640% 200,000 05/20/24 - - 199,800.00 199,800.00 199,810.00 199,810.00
05/29/20 US Treasury Note 912828ZP8 0.125% 300,000 05/15/23 - - 299,203.13 299,203.13 299,556.00 299,556.00
05/29/20 freddie Mac 3134GVZS0 0.900% 100,000 05/28/25 - - 99,990.00 99,990.00 100,027.00 100,027.00
06/03/20 Federal Farm Credit Bank 3133ELE59 0.670% 100,000 06/03/24 - - 100,000.00 100,000.00 100,005.00 100,005.00
06/17/20 Federal Farm Credit Bank 3133ELH56 0.270% 200,000 06/09/22 199,750.00 199,750.00 199,906.00 199,906.00 -
06/29/20 Federal Farm Credit Bank 3133ELN75 0.230% 300,000 06/23/21 299,850.00 299,850.00 299,805.00 299,805.00 -
06/30/20 Federal Home Loan Bank 3130AJQR3 0.450% 100,000 06/30/23 100,000.00 100,000.00 99,926.00 99,926.00 -
-
- - - - -
- - - - -
5,511,000 3,475,268 (2,276) 5,372,673 2,158,493 1,901,429 5,629,738 5,683,093 3,658,924 2,024,125
Activity (Book Value)
Attachment A
B OAR D AG E N D A S TAF F R E P O RT
Agenda Item #3.
Meeting Date: July 22, 2020
Dis c ussion Item
To: G overning Board Memb ers
From: G eneral Manager/C E O
S ubject: C o ns id er R es o lution 2020.19 - P lacement of Delinq uent Water and Wastewater C harges on the
C o unty o f S an Bernardino's Tax R o ll fo r 2020-21
R E COMME N D AT IO N:
S taff recommends that the Bo ard of Direc tors (Board ) adopt R es olutio n 2020.19 autho rizing the p lac ement of
delinquent, unpaid water and wastewater charges on the C o unty o f S an Bernardino ’s tax roll for 2020-21.
B AC KG R O UN D / AN ALYS IS :
C alifornia Water C ode S ec tion 31701.5 authorizes the Dis tric t to place liens o n real p roperty fo r delinquent
water and was tewater c harges , and to ro ll unpaid delinq uent charge amo unts and unpaid lien amo unts o ver to the
S an Bernardino C ounty pro p erty tax bill. T his authority gives the Dis trict a method to rec o ver unp aid charges
and fees related to utility s ervices rend ered .
Delinq uent c harges that are sub jec t to be ro lled o nto the p ro p erty tax b ill inc lude, b ut are no t limited to, water
c o nsumptio n and related charges , was tewater collectio n and treatment s ervic es, late fees, interes t, and p enalties.
Every July, the Dis tric t determines whic h liens have not b een paid and prepares the ap p ro priate materials to send
to the S an Bernardino C o unty fo r rec o very o f delinquent s ervic e c harges to the pro p erty owner ’s tax b ill. In
d oing s o , the District greatly enhanc es its ability to recover unp aid charges in the up coming fis cal year.
AGE N C Y GOALS AN D OB J E C T IVE S:
G oal and O b jec tives I I - Maintain a C o mmitment to S us tainab ility, Trans p arency, and Ac countability
a) P rac tic e Transparent and Ac countable F isc al Management
R E VIE W B Y O T HE R S :
T his agend a item has been reviewed b y the F inanc e Department.
F IS CAL IMPAC T
R ec o mmend ed b y:
John Mura
G eneral Manager/C EO
R espec tfully s ubmitted:
Brian Tomp kins
C hief F inancial O fficer
F IS CAL IMPAC T
C o llection of $10,490.54 in delinquent water and was tewater c harges.
ATTAC H M E NTS:
Description Type
Resolution 202 0.19 Cover M emo
List of Delinquent Wate r and Wastewater Accounts 20 20-
21 Cover M emo
East Valley Water District
Resolution 2020.19
Page 1 of 2
RESOLUTION 2020.19
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT, SAN BERNARDINO COUNTY, STATE
OF CALIFORNIA, ADDING DELINQUENT NON-PAID CHARGES TO ANNUAL
TAXES LEVIED UPON THE PROPERTY FOR WHICH THE CHARGES ARE
DELINQUENT AND UNPAID
WHEREAS, the Board of Directors of the East Valley Water District (the “District”) has
prepared a report and statement of those delinquent non-paid charges for water and other services
within the District which were delinquent and unpaid for sixty days or more on July 1, 2020; and
WHEREAS, the Board of Directors of the District has decided that said delinquent and
unpaid charges are to be included in the property tax levied on said property pursuant to California
Water Code Sections 31701 (e) and 31701.5 et seq.; and
THEREFORE, the Board of Directors of the District does hereby resolve, determine and
order as follows:
Section 1. That the report of the District’s delinquent and unpaid charges for water and
other services within the District which remain unpaid and delinquent for sixty days or more on
July 1, 2020 is hereby adopted and approved by said Board.
Section 2. That the unpaid and delinquent charges listed in said report for each parcel of
property are fixed at the amount listed in said report.
Section 3. That the Secretary shall file with the County Auditor of the County of San
Bernardino and the Board of Supervisors of the County of San Bernardino, in the time and manner
specified by the County Auditor and Board of Supervisors, a copy of such written report with a
statement endorsed hereon over the signature of the Secretary, that such a report has been finally
adopted and approved by the Board of Directors, and that the County Auditor shall enter the
amount of such charges against the respective lots of parcels of land as they appear on the current
assessment roll.
Section 4. That the County Tax Collector shall include the amount of charges on bills for
taxes levied against their respective lots and parcels of land and, therefore, the amount of such
unpaid and delinquent charges shall be collected at the same time and in the same manner by the
same person as, together with and not separately from, the general taxes, if any, for the District or
the County of San Bernardino and shall be delinquent at the same time, and thereafter be subject
to the same delinquency penalties.
East Valley Water District
Resolution 2020.19
Page 2 of 2
The foregoing Resolution was duly adopted at a regular meeting of the Board of Directors
of the East Valley Water District by motion made, duly seconded, and carried on July 22, 2020.
This Resolution shall take effect as of the 22nd day of July 2020.
ADOPTED this 22nd day of July 2020.
ROLL CALL:
Ayes:
Noes:
Abstain:
Absent:
David E. Smith
Board President
ATTEST:
_____________________________
John Mura
Secretary, Board of Directors
July 22, 2020
I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2020.19
adopted by the Board of Directors of East Valley Water District at its Regular Meeting held July
22, 2020.
_____________________________
John Mura
Secretary, Board of Directors
ACCOUNT NO. APN
ORIGINAL
AMOUNT
0002-0059-01 0271-471-18-0000 867.35$
0002-0141-01 0271-472-11-0000 374.46$
0002-0156-25 0271-353-06-0000 120.00$
0014-0081-09 0271-441-03-0000 968.23$
0019-1843-00 1191-401-24-0000 722.38$
0031-0159-00 0285-481-04-0000 34.83$
0034-0061-09 0272-111-05-0000 565.92$
0037-0056-02 1192-332-33-0000 65.31$
0043-0179-05 0285-176-17-0000 476.38$
0063-0165-00 1191-221-53-0000 168.13$
0082-0191-08 0278-081-16-0000 202.73$
0083-0061-05 1192-581-03-0000 387.36$
0083-0160-03 1192-151-06-0000 82.92$
0083-0196-09 1192-481-56-0000 584.21$
0084-1321-06 1191-411-32-0000 102.41$
0094-0074-00 0278-241-13-0000 1,216.93$
0094-0107-00 0278-243-03-0000 275.35$
0101-0201-01 1192-121-47-0000 357.14$
0103-0031-04 0278-261-05-0000 1,203.00$
0103-0179-00 0278-262-01-0000 441.14$
0105-3003-06 1201-451-41-0000 129.28$
0111-0265-11 1192-271-09-0000 70.80$
0112-0287-05 0279-074-02-0000 45.01$
0114-0052-02 0279-171-06-0000 311.66$
0127-0406-01 1200-641-10-0000 48.32$
0135-0218-08 1200-011-09-0000 100.65$
0135-0219-12 1200-011-09-0000 205.37$
0141-0071-11 1199-061-21-0000 77.85$
0151-0014-01 1192-641-08-0000 169.33$
0164-2766-02 1201-421-80-0000 116.09$
Total Amount 10,490.54$
The following properties all have recorded liens in the amount of the delinquencies
shown and are to be turned over to the Office of the Tax Collector, County of San
Bernardino, to be added to the Respective Property Tax Bills
*2020-21 County Tax Roll*
Page 1 of 1
B OAR D AG E N D A S TAF F R E P O RT
Agenda Item #4.
Meeting Date: July 22, 2020
Dis c ussion Item
To: G overning Board Memb ers
From: G eneral Manager/C E O
S ubject: C o ns id er R atific atio n o f C O VID-19 P olic ies and P roto cols
R E COMME N D AT IO N:
S taff recommends that the G overning Board ap prove the additio n o f S ectio n 9: C O VI D-19 to the
Ad minis trative P olic ies and P roc ed ures Manual, and ratify the follo wing C O VI D-19 po licies and pro toc o ls :
1. P olic y and P rotoc o ls fo r C leaning and Dis infec ting the Wo rkplac e
2. P olic y and P rotoc o ls fo r S oc ial Dis tanc ing and Individ ual R esponsibility in the Wo rkplace
3. P olic y and P rotoc o ls fo r Tes ting Dis tric t Employees fo r C O VID-19
4. P olic y and P rotoc o ls fo r S c reening fo r S ympto ms Assoc iated with C O VI D-19
5. P olic y and P rotoc o ls fo r the Use and Disc losure of C onfidential Med ic al Information R elated to
C O VI D-19
B AC KG R O UN D / AN ALYS IS :
East Valley Water Dis tric t is c o mmitted to maintaining a s afe and healthy enviro nment for c us tomers and
employees. T he Distric t has c o ntinued to evaluate the evo lving C O VI D-19 p andemic and c o ns id er the fac ts,
d ata and recommendations of state and loc al health offic ials o ver the p as t four mo nths .
W hile memo s and virtual trainings were d evelo p ed to ens ure p ro p er C O VI D-19 proto c o ls were b eing followed,
s taff thought it wo uld b e bes t to d edic ate a s ec tion o f the Administrative P olicies and P rocedures Manual to
C O VI D-19 related polic ies. S ec tion 9: C O VI D-19 will include five detailed p o licies fo r all Dis trict employees to
review, ac kno wled ge and c o mply with to ens ure a s afe return to the workplac e.
At this time, s taff rec o mmend s ap p roval of the fo llowing five C O VI D-19 related p o lic ies :
1. P olic y and P roto cols fo r C leaning and Disinfecting the Wo rkplace – T he p urpos e of this polic y is to
ensure healthy and safe wo rking c onditio ns for all East Valley Water Dis tric t emp loyees through ad herenc e
to federal, s tate, and local c leaning and dis infec ting req uirements, recommendations , and best p rac tic es
intended to limit expos ure to the virus that c auses C O VI D-19.
2 . P o lic y and P ro tocols for S ocial Distancing and Individ ual R es p o ns ib ility in the Workp lac e – T his
policy ensures that emplo yees unders tand their res p ons ib ility in keeping thems elves and others s afe
thro ugh adherence to s oc ial dis tancing and related p roto cols .
R ec o mmend ed b y:
John Mura
G eneral Manager/C EO
R espec tfully s ubmitted:
Kerrie Bryan
HR /R is k and S afety Manager
3 . P olicy and P rotocols for Testing District E mployees for C O VI D -19 - T he purpose of this policy is to
ensure the health and safety of working conditions for all E ast Valley Water District employees through the
administration of C O VI D -19 testing. T his policy informs employees of the D istrict’s authority to mandate
testing of those potentially exposed or who are experiencing symptoms, as well as the return to work protocol
after a positive diagnosis.
4 . P olicy and P rotocols for S creening for S ymptoms Associated with C O VI D -19 – T he purpose of this
policy is to prevent any individual who certifies that they have presented a symptom associated with C O VI D -
19 or have had a close exposure from entering a D istrict facility or worksite.
5. P olic y and P rotoc o ls for the Us e and Dis c lo s ure of C o nfid ential Medic al Info rmatio n R elated to
C O VI D-19 – T his po licy informs emplo yees that the Distric t recognizes the imp o rtanc e of c o nfidentiality
c oncerning their med ic al related information and ens ures that all medic al information will b e s afeguard ed.
T hese polic ies have b een placed on the Dis tric t’s C O VI D-19 intranet s ite for all employees to review along with
a p o lic y ac kno wled gement and medic al releas e fo rm to be c o mp leted . In ad ditio n, s taff c o nduc ted small-group
virtual meetings to dis cus s the policies, expec tations of adherence, and to ans wer any q ues tions o r c o ncerns
employees had prior to returning to wo rk.
If approved, S ec tion 9: C O VID-19 and its five p olic ies will rep lace 6.13: C O VID-19 Workplac e P rotoc o l
approved o n March 25, 2020.
AGE N C Y GOALS AN D OB J E C T IVE S:
G oal and O b jec tives I I - Maintain a C o mmitment to S us tainab ility, Trans p arency, and Ac countability
b) Utilize Effective C ommunicatio n Metho ds
G oal and O b jec tives I I I - Deliver P ub lic S ervice with P urpose W hile Embrac ing C o ntinuous G rowth
a) Advance Emergenc y P repared nes s Efforts
R E VIE W B Y O T HE R S :
T his agenda item has b een reviewed b y the Administration department and Liebert C assidy W hitmo re Labor
R elations C o unsel.
F IS CAL IMPAC T
T here is no fis cal imp ac t as s oc iated with this item.
ATTAC H M E NTS:
ATTAC H M E NTS:
Description Type
Cleaning and Disinfecting the Workplace Backup Material
Social Distancing and Individual Respo nsibility in the
Workplace Backup Material
Testing District Employees fo r CO VID-19 Backup Material
Screening for Symptoms Asso c iated with CO VID-1 9 Backup Material
Use and Disclosure o f Confidential M e dical Information
Related to CO VID-1 9 Backup Material
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for Cleaning and
Disinfecting the Workplace
Original Approval Date:
Last Revised:
Policy No: Page
1 of 6
Purpose
The purpose of this Policy is to ensure healthy and safe working conditions for all East
Valley Water District employees through adherence to federal, state, and local cleaning
and disinfecting requirements, recommendations, and best practices intended to limit
exposure to the virus that causes COVID-19. Ensuring healthy and safe working
conditions and the health and safety of employees is a business necessity for the District.
Compliance
The East Valley Water District intends to fully and faithfully comply with any and all
applicable federal, state, and local regulations and guidance regarding cleaning and
disinfecting worksites in the administration of this Policy and associated protocol.
Scope
This policy will apply with equal force to all properties and facilities over which the East
Valley Water District has custody and control, including both indoor and outdoor areas.
Effective Date:
This Policy shall be effective immediately upon adoption and shall remain in effect
until the Board of Directors advises employees that the Policy is no longer operative
due to the end of the present public health emergency.
Policy
Cleaning Practices for Outdoor Areas:
The virus that causes COVID-19 naturally dies within hours to days in typical indoor
and outdoor environments. Warmer temperatures and exposure to sunlight reduces
the time the virus survives on surfaces and objects. Outdoor areas generally require
normal routine cleaning and do not require disinfection.
(a) East Valley Water District’s Responsibilities:
The East Valley Water District will maintain existing cleaning and hygiene practices
of outdoor areas.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for Cleaning and
Disinfecting the Workplace
Original Approval Date:
Last Revised:
Policy No: Page
2 of 6
(b) Employee Responsibilities:
In addition to the efforts undertaken by East Valley Water District, employees are
expected to comply will directives issued in the East Valley Water District’s
Administrative Policy and Protocols for Social Distancing and Individual
Responsibility in the Workplace, to the extent applicable to outdoor spaces, as well
as the provisions in this Policy regarding collective efforts to routinely disinfect
frequently used surfaces and objects.
Cleaning and Disinfecting Practices for Indoor Areas that have been occupied
within the last Seven Days:
(a) East Valley Water District’s Responsibilities:
The East Valley Water District will evaluate each building or facility to determine
what kinds of surfaces make up each area. Most surfaces and objects will require
only routine cleaning consistent with the East Valley Water District’s current
practices. Such routine cleaning involves cleaning the surface or object with soap
and water. Additionally, each workday, the East Valley Water District will clean
and disinfect frequently touched surfaces and objects, including but not limited to
light switches and doorknobs, to further reduce the risk of germs on those surfaces
and objects.
Disinfecting will be conducted using an EPA-approved disinfectant, when
available. If an EPA-approved disinfectant is unavailable, alternative disinfectants
will be used consistent with CDC guidelines. The East Valley Water District
prohibits the mixing of bleach and other cleaning and disinfection products
together, as this can cause fumes that may be dangerous when inhaled. The East
Valley Water District requires that the use of any cleaning and disinfectant products
adhere to the instructions from each product’s manufacturer related to
concentration, application method, contact time, etc.
(b) Employee Responsibilities:
In addition to the efforts undertaken by East Valley Water District, employees are
expected to comply with directives issued in the East Valley Water District’s
Administrative Policy and Protocols for Social Distancing and Individual
Responsibility in the Workplace, as well as the provisions in this Policy regarding
collective efforts to routinely disinfect frequently used surfaces and objects.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for Cleaning and
Disinfecting the Workplace
Original Approval Date:
Last Revised:
Policy No: Page
3 of 6
Provision of Sanitizing Supplies:
Hand sanitizer, soap and water, or effective disinfectant will be made available
near the entrance of any East Valley Water District facility and in other appropriate
areas for use by members the public and employees, and in locations where there
is high-frequency employee interaction with members of the public (e.g., cashiers).
Collective Effort to Routinely Disinfect Frequently Used Surfaces and Objects:
The CDC has called upon every American to implement behavior to slow the
spread of the virus that causes COVID-19. Everyone has a role in making sure our
communities are as safe as possible to reopen and remain open. The East Valley
Water District takes this responsibility extremely seriously.
(a) East Valley Water District’s Responsibilities:
The East Valley Water District will ensure that surfaces and objects within its
buildings and facilities are cleaned and disinfected each workday to maintain safe
and healthy working conditions for all workers and members of the public.
(b) Employee Responsibilities:
In addition to the efforts undertaken by East Valley Water District, every East
Valley Water District employee across all departments has an individual
responsibility to contribute to this effort by routinely disinfecting surfaces and
objects with which that employee interacts. This includes mandatory compliance
with the East Valley Water District Administrative Policy and Protocols for Social
Distancing and Individual Responsibility in the Workplace. The East Valley Water
District will provide effective disinfectants, such as disposable wipes, throughout
its buildings and facilities to be used to disinfect these items to assist employees
in meeting their individual responsibilities. Employees are expected to utilize these
disinfectants to regularly wipe down commonly used surfaces and objects. A list
of examples of such commonly used surfaces and objects is provided below.
Cleaning and Disinfecting Frequently Used Hard and Non-Porous Items:
(a) East Valley Water District’s Responsibilities:
Each workday, the East Valley Water District will have all frequently used hard and
non-porous surfaces or objects, such as glass, metal, or plastic, cleaned and then
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for Cleaning and
Disinfecting the Workplace
Original Approval Date:
Last Revised:
Policy No: Page
4 of 6
disinfected with an appropriate disinfectant. Examples of frequently used surfaces
or objects that shall receive routine disinfection include, but are not limited to:
Tables
Doorknobs
Light switches
Countertops
Handles
Desks
Phones
Keyboards
Toilets
Faucets and sinks
Touch screens
Customer kiosks
Copiers
Printers
Books/binders
Refrigerators
Microwaves
Coffee makers
File cabinets and shelves
Shared computers
Shared tools/equipment
Handrails
(b) Employee Responsibilities:
In addition to the efforts undertaken by East Valley Water District,
employees are expected to routinely disinfect surfaces and objects that they
interact with. Employees should utilize effective disinfectants, such as
disposable wipes, provided by the East Valley Water District to disinfect the
surfaces and objects they come in contact with that may be touched by
other employees or members of the public. These surfaces and objects
include, but are not limited to, the list of examples provided above.
Cleaning and Disinfecting Practices Related to East Valley Water District
Vehicles:
(a) East Valley Water Districts Responsibilities:
The East Valley Water District will provide hand sanitizer and effective
disinfectant, such as disposable wipes, in each East Valley Water District
vehicle. The East Valley Water District will maintain its practice of routinely
cleaning East Valley Water District vehicles.
(b) Employee Responsibilities:
In addition to the efforts undertaken by East Valley Water District
employees must disinfect frequently touched surfaces and objects within an
East Valley Water District vehicle before and after use of a East Valley
Water District vehicle, if that vehicle is shared, or at the beginning and end
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for Cleaning and
Disinfecting the Workplace
Original Approval Date:
Last Revised:
Policy No: Page
5 of 6
of each shift, if no one else uses the vehicle during the employee’s shift.
These surfaces and objects include, but are not limited to, door handles,
seatbelts, seats, steering wheels, and window buttons.
Air Filter and HVAC Cleaning:
The District will ensure that air filters and HVAC systems are properly
maintained.
Providing of Personal Protective Equipment (“PPE”) for Workers
Assigned to Clean or Disinfect the Workplace:
(a) East Valley Water District Requirements Applicable to East Valley
Water District Employees Assigned Whose Job Duties Require Them
to Clean or Disinfect East Valley Water District Buildings or Facilities:
East Valley Water District employees must wear appropriate PPE throughout
the cleaning/disinfecting process, including the handling of trash.
The East Valley Water District will provide the necessary and appropriate PPE
at no cost to any East Valley Water District employee whose job duties require
them to clean or disinfect its buildings or facilities, as set forth in Occupational
Safety and Health Administration (“OSHA”) regulations. (See 29 C.F.R. §
1910.132 (h).) This provision does not apply to East Valley Water District
employees that contribute to cleaning and disinfecting efforts in an isolated
fashion, such as wiping down a doorknob or desk after its use.
Appropriate PPE includes disposable gloves and gowns that are compatible
with the disinfectant products being used. The East Valley Water District may
require that employees whose job duties require them to clean and disinfect its
buildings or facilities wear additional PPE, such as goggles or face shields,
based on the cleaning/disinfectant products being used and whether a risk of
splashing reasonably exists. If disposable gowns are unavailable, employees
whose job duties require them to clean and disinfect its buildings or facilities
must wear a similar type of covering, such as coveralls, aprons, or work
uniforms. Any reusable (washable) clothing worn during the
cleaning/disinfecting process must be laundered afterwards.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for Cleaning and
Disinfecting the Workplace
Original Approval Date:
Last Revised:
Policy No: Page
6 of 6
Proper Use of PPE and Training Related to PPE
East Valley Water District employees utilizing PPE must carefully remove gloves
and gowns at the end of the cleaning/disinfecting process to avoid contamination
of the wearer and surrounding area. After the removal of gloves, employees must
wash their hands thoroughly with soap and water.
The East Valley Water District will ensure that any employees utilizing PPE as
described in this section are trained on when to use PPE, what PPE is necessary,
how to properly don (put on), use, and doff (take off) PPE, how to maintain and
dispose of PPE, and the limitations of PPE. The East Valley Water District will also
ensure that any employees utilizing PPE as described in this section are trained
on proper eye and face protection, hand protection, and respiratory protection.
(b) East Valley Water District Requirements Applicable to Employees of
Third-Party Companies Assigned to Clean or Disinfect East Valley Water
District Buildings or Facilities:
The foregoing provisions in subsection (a) regarding PPE apply with equal force
to employees of third party companies who are responsible for cleaning East
Valley Water District facilities and worksites, except that the East Valley Water
District will not provide PPE to employees or third party companies or provide
training to such employees. The East Valley Water District will communicate to
the third-party company its expectations regarding the use of PPE by their
employees when cleaning East Valley Water District facilities and worksites.
Non-Compliance
Violations of this policy may result in disciplinary action up to and including termination.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for Social Distancing
and Individual Responsibility in the Workplace
Original Approval Date:
Last Revised:
Policy No: Page
1 of 6
Purpose
The purpose of this policy is to ensure the health and safety of working conditions for all
East Valley Water District employees through adherence to social distancing and cleaning
and disinfecting principles and best practices. Ensuring healthy and safe working
conditions and the health and safety of employees is a business necessity for the East
Valley Water District.
Compliance
The East Valley Water District will fully and faithfully comply with any and all applicable
laws, including, but not limited to, the Americans with Disabilities Act (“ADA”), the
Rehabilitation Act of 1973, the Fair Employment and Housing Act (“FEHA”), and the
California Confidentiality of Medical Information Act (“CMIA”) in the administration of
this policy and associated protocol.
Scope
This policy will apply with equal force to all East Valley Water District employees as
preventing the transmission of the virus that causes COVID-19 in the workplace and is
reasonably related to all East Valley Water District jobs.
Effective Date:
This policy shall be effective immediately upon adoption and shall remain in effect until
the Board of Directors advises employees that the policy is no longer operative due to
the end of the present public health emergency.
Policy
Reduction of In-Person Employee Headcount at Any Given Time:
To reduce the spread of the virus that causes COVID-19, the General Manager/CEO
is authorized to allow, encourage, or require remote work as appropriate for any given
employee or class of employees at any given time. Employees may be required, for
example, to work remotely one day and report to the workplace the next. The General
Manager/CEO is further authorized to implement flexible, or staggered work hours,
including staggered breaks, as needed.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for Social Distancing
and Individual Responsibility in the Workplace
Original Approval Date:
Last Revised:
Policy No: Page
2 of 6
Minimum Spacing of Six Feet:
Employees and members of the public entering and using East Valley Water District
facilities must maintain a minimum physical distance of six feet between themselves
and any other person at all times. While on duty at any East Valley Water District
facility, employees must also minimize exposure to and contact with others.
To the extent that existing arrangements of workstations or furniture do not provide
for adequate spacing, they must be rearranged to provide for such spacing. If furniture
cannot be rearranged to allow for adequate spacing, seats or desks that would
encroach on the six-foot distance must be clearly marked as prohibited for use.
Entry to any East Valley Water District facility must be limited to a number of people
that can easily maintain, at all times, a minimum six-foot physical distance from others,
except as necessary to complete the business for which the person is at the facility.
Where employees and members of the public form lines for products or services, such
as at the customer service counter, appropriate markings must be placed at 6-foot
intervals to indicate where employees and/or members of the public should stand
while waiting in order to provide adequate spacing. Persons who are family members
or household contacts, may stand or move together, but must be separated from
others by a physical distance of at least six feet.
Break Room
The Break Room will be restricted to no more than 5 people at any given time and
those 5 must maintain social distancing, i.e., no gathering around the island, sitting
across from each other, etc.
Adjustment of tables and chairs will be made in compliance with this policy.
Signs will be posted with the 5-person restriction and will include reminders to wipe
down all areas touched.
Wellness Center (Gym)
The District understands that physical activity promotes mental health and well-
being as well as boosts the immune system to help keep you healthy. With that in
mind, the Wellness Center will be available to staff, however, it will be restricted to
no more than 2 people utilizing at a time.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for Social Distancing
and Individual Responsibility in the Workplace
Original Approval Date:
Last Revised:
Policy No: Page
3 of 6
Those utilizing must sign in on the sign-in sheet and be sure to sanitize all
equipment and surfaces they have come in contact with.
Signs will be posted with the 2-person restriction and will include reminders to
sanitize before exiting.
Physically Distanced Meetings Only When Necessary:
Where feasible, in-person meetings must be replaced with other means of
communication, including but not limited to telephone calls, e-mails, or
videoconferences. Non-essential meetings should be canceled or postponed. Staff
meetings normally held in meeting rooms or shop settings should take place outside
when physical distancing is not practicable in the usual space.
If an in-person meeting is held, it must take place in a conference room or other space
that allows the participants sufficient space to maintain the minimum spacing of six
feet. After a conference room is used for a meeting, the conference room must be
cleaned and disinfected in accordance with the East Valley Water District ’s Cleaning
and Disinfecting Policy before it can be used again. This includes, but it is not limited
to, requiring that all employees who attended the in-person meeting clean and
disinfect the space they occupied during the meeting (e.g., their chair, area of the
conference table at which they sat) using East Valley Water District provided sanitizing
supplies.
Social Visits to be Avoided:
Employees should refrain from congregating in confined spaces, such as lunch or
break rooms.
If socializing cannot be avoided, employees must observe the requirement that they
maintain a minimum physical distance of six feet between themselves and any other
person at all times.
Employees are prohibited from permitting social visitors (visitors who are not on official
business) into any non-public areas of any East Valley Water District facility.
When and where such social visits do occur, employees must maintain the minimum
spacing of six feet at all times. Employees may socialize with visitors who are not on
official business outside the workplace (e.g., an employee may go to lunch with their
spouse off-site.)
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for Social Distancing
and Individual Responsibility in the Workplace
Original Approval Date:
Last Revised:
Policy No: Page
4 of 6
Wearing of Facial Coverings:
Members of the public who enter an East Valley Water District facility must wear a
face covering during their time in the facility.
Employees working at an East Valley Water District worksite must use cloth face
coverings when working in open or shared workspaces.
A “cloth face covering” is a material that covers the nose and mouth. It may be secured
to the head with ties or straps or simply wrapped around the lower face. It may be
made of a variety of materials, such as cotton, silk, or linen. Acceptable cloth face
covering options include, but are not limited to:
• Bandana
• Neck gaiter
• Homemade face covering
• Scarf
• Tightly woven fabric, such as cotton t-shirts and some types of towels.
A cloth face covering that no longer covers the nose or mouth; has stretched out or
damaged ties or straps; cannot remain securely attached to a person’s face; has holes
or tears in the fabric; and/or obstructs an employee’s vision do not comply with this
policy. An employee or member of the public must immediately replace their face
covering under these circumstances or leave the facility.
Hand Washing:
Employees are expected to wash their hands (for a minimum of 20 seconds), or use
hand sanitizer when a sink is not available, every 60 minutes, and after any of the
following activities: using the restroom, sneezing, touching the face, blowing the nose,
cleaning, sweeping, mopping, smoking, eating, drinking, entering or leaving the
facility, going on break, and before and after their work shift.
Provision and Use of Sanitizing Supplies:
Hand sanitizer (at least 60% ethanol or 70% isopropanol), soap and water, or effective
disinfectant must be made available near the entrance of any East Valley Water
District facility and in other appropriate areas for use by the public and employees,
and in locations where there is high-frequency employee interaction with members of
the public (e.g., cashiers.) Effective disinfectants, such as disposable wipes, should
be provided so that commonly used surfaces (e.g., doorknobs, keyboards, remote
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for Social Distancing
and Individual Responsibility in the Workplace
Original Approval Date:
Last Revised:
Policy No: Page
5 of 6
controls, desks, staplers, copiers, other work tools and equipment) can be wiped down
by employees before each use.
It is each employee’s responsibility to use these wipes and other supplies to sanitize
every surface they touch after each use, except those in an employee’s own private
office space, including but not limited to doorknobs, tables, desk and counter tops,
chairs, copiers, printers, books/binders, refrigerators, microwaves, file cabinets and
shelves, shared computers, phones, tools, and other equipment. It is further each
employee’s responsibility to similarly sanitize their own office at the end of their work
day or before that space is shared or used by any other person (e.g., an employee
must wipe down all surfaces in his or her office before allowing another person to enter
for a meeting).
East Valley Water District Vehicles:
Wherever feasible, East Valley Water District vehicles should be occupied by only one
person. If two employees are required for a task in the field, they should ride in
separate vehicles. If sharing a vehicle cannot be avoided, employees should wear
their face coverings while in the vehicle. East Valley Water District vehicle door
handles, seatbelts, seats, and steering wheels must be sanitized before each use of
the vehicle. A bottle of sanitizer and cleaning supplies must be placed in each East
Valley Water District vehicle and replaced or refilled when empty.
Remote Public Access to Meetings
Members of the public wishing to attend open session meetings of the Board of
Directors may do so remotely. Information regarding how to attend remotely will be
posted on the East Valley Water District website.
Required Posting and Distribution:
Signs must be placed at conspicuous places at all public entrances that instruct
members of the public not to enter if they are experiencing symptoms associated with
COVID-19 (e.g., cough, shortness of breath or difficulty breathing, and/or more of the
following: fever, chills, repeated shaking with chills, muscle pain, headache, sore
throat, new loss of taste or smell, or any other symptom associated with COVID-19
identified by the CDC), The signs must also instruct persons who are not experiencing
these symptoms and who can enter the facility that they are to wear face coverings
and maintain six feet of distance between themselves and others while inside.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for Social Distancing
and Individual Responsibility in the Workplace
Original Approval Date:
Last Revised:
Policy No: Page
6 of 6
Non-Compliance
Violations of this policy may result in disciplinary action up to and including termination.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for Testing District
Employees for COVID-19
Original Approval Date:
Last Revised:
Policy No: Page
1 of 3
Purpose
The purpose of this policy is to ensure the health and safety of working conditions for all
East Valley Water District employees through the administration of COVID-19 testing.
Ensuring healthy and safe working conditions and the health and safety of employees is
a business necessity for the District.
Authority
Pursuant to Labor Code section 6300, et seq. and any applicable state or local public
health orders, and consistent with the Equal Employment and Opportunity
Commission’s April 23, 2020 Guidance and any guidance that the Department of Fair
Employment and Housing may provide and any applicable state or local public health
orders], the East Valley Water District is authorized to adopt this COVID-19 testing
policy.
Compliance
The East Valley Water District will fully and faithfully comply with any and all applicable
laws, including, but not limited to, the ADA and Rehabilitation Act, the Fair
Employment and Housing Act (FEHA”) and the California Medical Information Act
(“CMIA”) in the administration of this policy and associated protocol.
Scope
This policy will apply with equal force to all East Valley Water District employees as
testing for the virus that causes COVID-19 and preventing the transmission of the
virus that causes COVID-19 in the workplace is reasonably related to all East Valley
Water District jobs.
On a case-by-case basis, the General Manager/CEO is authorized to determine that
this policy will not apply to an employee if it is determined that testing such employee
is not job related or consistent with business necessity. Testing may not be job related
or consistent with business necessity for a particular employee if his or her job
responsibilities do not result in contact with or proximity to other people, including
other employees or members of the public.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for Testing District
Employees for COVID-19
Original Approval Date:
Last Revised:
Policy No: Page
2 of 3
Effective Dates:
This Policy shall be effective immediately upon adoption and shall remain in effect
until the Board of Directors advises employees that the Policy is no longer operative
due to the end of the present public health emergency.
Policy
Acknowledgement of Agreement to Submit to Testing:
The East Valley Water District may require that employees acknowledge receipt of the
notice and execute an agreement submitting to testing for the virus that causes
COVID-19. Such agreement will include a CMIA authorization for release of the test
results to the District.
Refusal to Submit to Testing:
The East Valley Water District will place any employee who refuses to submit to testing
in accordance with the testing protocol associated with this policy on unpaid leave.
The employee may then elect to use any earned or accrued leave to which they are
entitled in order to provide compensation during the time away from work.
Notification of Test Results:
The East Valley Water District or Occupational Clinic will notify the employee of test
results in a confidential manner. In the event of a positive COVID-19 test result, the
East Valley Water District or Occupational Clinic will also inform the employee by
phone call so that the employee may consult with their health care provider and take
precautionary measures to prevent transmission of the virus.
Test Results and Any Other Health or Medical Records:
The East Valley Water District will store test results (if received) and any other health
or medical records, in a manner consistent with applicable law and in accordance with
the East Valley Water District’s practice for storing medical information in a file
separate from the employee’s personnel file.
Effect of Positive COVID-19 Diagnosis:
In the event that an East Valley Water District employee tests positive for the virus
that causes COVID-19, and the testing site informs East Valley Water District, the
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for Testing District
Employees for COVID-19
Original Approval Date: Last Revised: Policy No: Page
3 of 3
District will, as provided above, notify the employee of the test results. If the employee
receives the positives results directly, the employee must immediately notify Human
Resources. After notification of the positive result, the East Valley Water District will
instruct the employee not to return to work until such time as Both of the following
occur: (1) The employee’s health care provider advises the employee that it is safe for
them to return to work and has provided the employee with a note certifying this, which
the employee provides to the District; AND (2) The employee must re-test to determine
they are no longer contagious. This will be done by completing one test and the
results must be negative and presented to Human Resources along with the health
care provider certification note.
Leave Status of Employee with Positive COVID-19 Diagnosis:
The East Valley Water District will place any employee who tests positive for the virus
that causes COVID-19 on paid COVID-19 leave status for up to four weeks. If
the employee remains unable to return to work after four weeks, the employee may
elect paid sick leave if they have a balance of such leave, may elect to use another
form of other earned or accrued leave, or may take such leave on an unpaid basis.
Reservation of Right to Require Additional or Subsequent Testing:
The East Valley Water District expressly reserves the right to require that employees
submit to additional or subsequent tests in order to ensure healthy and safe working
conditions for all employees.
Non-Compliance
Violations of this policy may result in disciplinary action up to and including termination.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for
Screening for Symptoms Associated with COVID-19
Original Approval Date:
Last Revised:
Policy No: Page
1 of 3
Purpose
The purpose of this policy is to prevent any individual who certifies that they have
presented a symptom associated with COVID-19 from entering a District facility or
worksite in order to ensure the safety and health of District workplaces.
Authority
Pursuant to Labor Code section 6300, et seq., and consistent with guidance provided
by the Equal Employment and Opportunity Commission (“EEOC”) and the Department
of Fair Employment and Housing (“DFEH”), the District is authorized to adopt this
COVID-19 screening policy in order to ensure that individuals who present symptoms
associated with COVID-19 do not enter District facilities or worksites and to provide a
healthy and safe workplace for District employees who use such facilities and
worksites.
Compliance
The District intends to fully and faithfully comply with any and all applicable laws,
including, but not limited to, the Americans with Disabilities Act (“ADA”) and the
Rehabilitation Act of 1973, and the Fair Employment and Housing Act (“FEHA”) in the
administration of this policy and associated protocol.
Scope
This policy and its requirements apply with equal force and effect to all District
employees in order to enter a District facility or worksite. No employee will be
exempted from the requirements set forth in this policy.
Effective Dates:
This Policy shall be effective immediately upon adoption and shall remain in effect
until the Board of Directors advises employees that the Policy is no longer operative
due to the end of the present public health emergency.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for
Screening for Symptoms Associated with COVID-19
Original Approval Date:
Last Revised:
Policy No: Page
2 of 3
Notice to Employees:
The District will provide notice of this mandatory policy and its protocols to all District
employees. The District will provide employees a copy of this policy for employees to
read and review. Employees who do not receive or review such notice and the
attached policy will not be excused from the policy’s requirements.
The District will make a reasonable effort to notify every District employee who
regularly works at a District facility or worksite of the designated location(s) where
symptom screenings will be administered.
Expectations of District Employees with Respect to the Presentation of
Symptoms Associated with COVID-19:
The District expects and requires that all employees who present a symptom
associated with COVID-19 to immediately inform either their supervisor or Human
Resources.
No employee who presents a symptom associated with COVID-19 prior to the start of
the workday may report to work. Employees who develop symptoms after beginning
their workday and after informing their supervisor or Human Resources will be directed
to leave work.
Any employee who fails to inform their supervisor or Human Resources that they
present a symptom associated with COVID-19 or who attempts to or does report to
work despite the presentation of such a symptom or symptoms may face disciplinary
action by the District, up to and including termination.
Procedure for Symptom Screening:
In accordance with the above referenced federal and state public health guidance,
and in order to help prevent or reduce the transmission of the virus that causes
COVID-19 between and among employees, District will implement the following
protocols.
Submission to Symptom Screening as a Precondition to Entrance to any District
Facility or Worksite:
Prior to being allowed to enter and as a precondition to such entrance to any District
facility or worksite, District employees shall be required to attest to the absence of any
presentation of symptoms associated with COVID-19.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for
Screening for Symptoms Associated with COVID-19
Original Approval Date:
Last Revised:
Policy No: Page
3 of 3
At the time of policy adoption, East Valley Water District will not require temperature
testing of employees. The District does, however, at any given time, have the authority
to implement as a safety precaution or to comply with state and local mandates.
The District will treat an employee refusing to submit to symptom screening prior to or
during their scheduled workday as an unexcused absence.
Protocol for Symptom Screening:
The District will require each employee to certify to the fact that they do not
currently present any symptom associated with COVID-19.
The District will provide each employee with a Daily Wellness Questionnaire by
text, email, or other acceptable means of communication. The Questionnaire will
ask a series of questions to determine if employees are experiencing symptoms
associated with COVID-19 or have an increased risk of exposure to COVID-19.
Employees that indicate that they are experiencing any of the indicated risk factors
will be directed to contact Human Resources and refrain from reporting to work.
In the event that an employee indicates that they currently present any symptom
associated with COVID-19 or cannot certify that they do not present any such
symptom, the District will deny that individual access to the District facility or
worksite until the individual is able to certify that they do not currently present any
symptom associated with COVID-19.
This policy shall supplement any of the other policies, protocols or guidelines that
the District has adopted in order to prevent or reduce the likelihood of transmission
of the virus that causes COVID-19 among and between employees.
Non-Compliance
Violations of this policy may result in disciplinary action up to and including termination.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for the Use and
Disclosure of Confidential Medical Information Related to COVID-19
Original Approval Date:
Last Revised:
Policy No: Page
1 of 5
Purpose
The purpose of this policy is to safeguard Medical Information in a manner compliant
with the Confidentiality of Medical Information Act (“CMIA”) and the Americans with
Disabilities Act (“ADA”) with respect to all Medical Information that the East Valley
Water District acquires during the administration of these policies, or obtains by other
means. The East Valley Water District recognizes the importance of confidentiality
concerning the information at issue and will fully and faithfully comply with CMIA in its
use and disclosure of such information.
Authority
The East Valley Water District is authorized to conduct the [COVID-19 testing and/or
temperature testing and COVID-19 symptom screening and/or an accommodation
policy for high-risk employees under the authority provided for under those policies.
Compliance
The East Valley Water District will fully and faithfully comply with the CMIA and ADA
in the implementation and administration of this policy as well as the associated
COVID-19 testing policy and/or COVID-19 symptom screening policy and/or an
accommodation policy for high-risk employees policies.
Policy
This policy covers all Individually Identifiable Medical Information of all East Valley
Water District employees and applicants that the East Valley Water District acquires
or obtains and which relates to COVID-19, including, but not limited to, symptoms
associated with COVID-19, positive COVID-19 test results, and other health or
medical conditions that would place the employee at high-risk for a serious illness if
the employee contracted COVID-19.
Specifically, this policy covers the following types of Medical Information:
All Medical Information acquired by East Valley Water District during or as a
result of the administration of the District’s COVID-19 testing policy and/or a
temperature testing and COVID-19 symptom screening policy and/or an
accommodation policy for high-risk employees. For example, the policy covers
COVID-19 test results, temperature test results, the results of screenings for
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for the Use and
Disclosure of Confidential Medical Information Related to COVID-19
Original Approval Date:
Last Revised:
Policy No: Page
2 of 5
symptoms associated with COVID-19, and information regarding other medical
conditions.
All Medical Information that the East Valley Water District obtains by means other
than by testing administered by the District. For example, the County Public
Health Department may inform the East Valley Water District that an East Valley
Water District employee has tested positive or an East Valley Water District
employee may voluntarily disclose a positive COVID-19 diagnosis not as the
result of a test administered by the District.
All Medical Information related to COVID-19 that the East Valley Water District
acquires or obtains, including, but not limited to, information about an employee’s
health or medical conditions that may put the employee at increased risk of
serious illness should the employee contract COVID-19 as provided under the
District’s accommodation policy for high-risk employees.
Effective Dates:
This policy shall be effective immediately upon adoption and shall remain in effect as
long as necessary to safeguard Medical Information acquired or obtained by the East
Valley Water District employees and as otherwise required by law.
Notice of Privacy Practices:
The East Valley Water District will provide a Notice of Privacy Practices to employees
to explain their rights under this policy.
Employee Authorization to Disclose Medical Information:
Permissible disclosures of employee Medical Information without prior written
authorization from an employee are limited.
Should an employee wish to provide the East Valley Water District authority to make
additional disclosures of Medical Information related to COVID-19, the employee or
their legal representative may authorize such disclosure using the Authorization for
Disclosure and Use of Medical Information (“Authorization”), and completing each of
the required fields provided therein.
An employee may also authorize the Disclosure and Use of Medical Information in a
handwritten document. Such a handwritten Authorization must:
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for the Use and
Disclosure of Confidential Medical Information Related to COVID-19
Original Approval Date:
Last Revised:
Policy No: Page
3 of 5
State the specific uses and limitations on the types of Medical Information to be
disclosed.
State the name or function of the East Valley Water District that may disclose the
Medical Information.
State the names or functions of the persons or entities authorized to receive the
Medical Information.
State the limitations, if any, on the use of the Medical Information by the persons
or entities authorized to receive the Medical Information; and
State a specific date after which the East Valley Water District is no longer
authorized to disclose the Medical Information.
Permissible Uses and Disclosures of Medical Information:
Generally, the East Valley Water District may not disclose Medical Information without
prior written authorization from an employee. The East Valley Water District may,
however, use and disclose an employee’s Medical Information for certain public
interest and benefit purposes, including, but not limited to:
If compelled by judicial or administrative process or by any other specific
provision of law.
That part of the information which is relevant in a lawsuit, arbitration, grievance,
or other claim or challenge to which the East Valley Water District and employee
are parties and in which the patient has placed in issue his or her medical history,
mental or physical condition, or treatment may be used or disclosed in
connection with that proceeding;
For the purpose of administering and maintaining employee benefit plans,
including health care plans and plans providing short-term and long-term
disability income, workers' compensation and for determining eligibility for paid
and unpaid leave from work for medical reasons.
To a provider of health care or other health care professional or facility to aid the
diagnosis or treatment of the employee, where the employee or other person
authorized by law to permit disclosure of Medical Information on the employee’s
behalf, is unable to authorize the disclosure.
The uses and disclosures of an employee’s confidential information for these
purposes do not require the employee’s authorization.
Further, it shall not be a violation of the Policy and Protocols for the East Valley Water
District to disclose information that does not contain Individually Identifiable
information of an employee. For example, the East Valley Water District may notify
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for the Use and
Disclosure of Confidential Medical Information Related to COVID-19
Original Approval Date:
Last Revised:
Policy No: Page
4 of 5
other employees that an employee has tested positive for COVID-19 so long as the
East Valley Water District does not disclose information that would lead others to
identify that employee (e.g. their name, work location, position). In such a
circumstance, it may be necessary for the East Valley Water District to inform certain
persons, such as the individual’s supervisor, janitorial staff, that an employee has
tested positive so that East Valley Water District may take appropriate steps to ensure
a healthy and safe workplace for all East Valley Water District employees.
Disclosures of Medical Information to the Employee:
Employees are entitled to access and review their medical file as maintained by the
District. The East Valley Water District must disclose the Medical Information
contained in the employee’s medical file to the employee when requested.
Reasonable Safeguards for Medical Information:
The East Valley Water District employs reasonable safeguards in order to protect
against and limit the incidental use and disclosure of employee’s Medical Information.
The East Valley Water District will store Medical Information in a medical file that is
separate and distinct from the employee’s personnel file.
East Valley Water District employees follow the following safeguards in order to limit
the incidental use and disclosure of Medical Information:
1. Determine who is with an employee before discussing the employee’s
Medical Information.
2. Do not assume that an employee will permit disclosure of their Medical
Information to a family member or friend.
3. Request that individuals leave the room or vicinity in order to provide the
employee an opportunity to object to the disclosure of their Medical
Information.
4. Dispose of unnecessary paper products that have protected health
information in a shredder.
EAST VALLEY WATER DISTRICT
Administrative Policies & Programs
Policy Title: Administrative Policy and Protocols for the Use and
Disclosure of Confidential Medical Information Related to COVID-19
Original Approval Date:
Last Revised:
Policy No: Page
5 of 5
Limiting the Disclosures of Medical Information:
All requests for Medical Information, whether routine or non-routine, are handled
by the District’s Department of Human Resources. All East Valley Water District
employees must therefore direct all requests for Medical Information to the
District’s Department of Human Resources.
Policy on Requests to Review and/or Amend Employee Authorization for
Disclosure of Medical Information:
Employees are entitled to request a true copy of an employee’s authorization for
the disclosure of Medical Information.
Employees are also entitled to cancel or modify an employee authorization for the
disclosure of Medical Information. Employees who wish to cancel or modify an
employee authorization must provide written notice to East Valley Water District.
Cancellations and modifications of employee authorizations only become effective
after East Valley Water District receives written notice of any such action.
Policy on Requests to Restrict Use and Disclosure of Medical Information:
Employees are entitled to request that the East Valley Water District restrict the
use and/or disclosure of protected health information, as outlined in Civil Code
Section 56.11(d)-(h).
If an employee has authorized disclosure of Medical Information but wishes to
restrict such authorization, East Valley Water District shall communicate to the
person or entity to which it discloses the Medical Information any limitations in the
authorization regarding the use of the Medical Information.
Non-Compliance
Violations of this policy may result in disciplinary action up to and including termination.