HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 08/12/2020REGULAR BOARD MEETING
August 12, 2020 - 5:30 PM
31111 Greenspot Road, Highland, CA 92346
In an effort to prevent the spread of COVID-19 and in accordance with Governor
Newsom's Executive Order N-25-20 and N-29-20, this meeting is being conducted via
teleconference. There will be no public location for attending this meeting in person.
Members of the public may listen and provide public comment telephonically.
Anyone wishing to join the meeting may do so using the following information:
DIAL: 1-209-425-5876 and enter CONFERENCE ID: 901 532 41#
You may also join by clicking HERE to join the meeting via Microsoft Teams
AGENDA
"In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors".
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
AGENDA - This agenda contains a brief general description of each item to be
considered. Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a determination
that an emergency exists or that a need to take immediate action on the item came to the
attention of the District subsequent to the posting of the agenda.
1.Approval of Agenda
2.AP P RO VAL O F C ON SE N T C AL E N D AR
All matters listed under the C onsent C alendar are considered by the Board of
Directors to be routine and will be enacted in one motion. T here will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items to
be discussed and/or removed from the Consent Calendar.
a.Approve Directors' fees and expenses for J uly 2020
D I SC U SSI ON AN D P O SSI B L E AC T I O N I T E MS
3.J une 10, 2020 Regular Board Meeting Minutes
I N F ORMAT I O N AL I T E MS
4.Update on Plant 134 Granular Activated Carbon (G A C) Process Improvements
5.Update on Plant 134 Sludge Management Evaluation
RE P O RT S
6.Board of Directors' Reports
7.General Manager/C EO Report
8.Legal Counsel Report
9.Board of Directors' Comments
AD J O U RN
P LEAS E NO T E:
Materials related to an item on this agenda s ubmitted to the Board after dis tribution of the agenda packet
are availab le fo r pub lic ins p ectio n in the District's o ffic e lo cated at 31111 G reens p o t R d., Highland , during
normal bus ines s ho urs. Also, s uc h d o cuments are available on the District's website at www.eastvalley.org
subject to staff's ability to pos t the doc uments before the meeting.
P urs uant to G overnment C o d e S ec tio n 54954.2(a), any reques t for a d is ab ility-related modific ation or
ac commodation, inc luding auxiliary aid s o r s ervic es , that is s o ught in order to p artic ip ate in the above-
agendized p ublic meeting s ho uld be d irected to the District C lerk at (909) 885-4900 at leas t 72 ho urs prior
to said meeting.
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Jus tine Hendric ksen
District C lerk
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #2.a.
Meeting Date: Augus t 12, 2020
C ons ent Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: Approve Directo rs ' fees and expens es for July 2020
R E C O MME N D AT IO N:
S taff rec ommend s that the Bo ard ap p ro ve the G overning Bo ard Members' F ees and Expenses fo r July 2020.
B AC KGR O UN D / AN ALYS IS :
T he Board has ins truc ted s taff to lis t all d irecto r fees and expenses as a s ep arate agenda item to s how full fis c al
trans p arency. O nly after Board review and approval will the c o mp ens ation and expens es be paid.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability
a) P rac tice Trans parent and Ac countab le F is cal Management
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the Ad minis tratio n d ep artment.
F IS C AL IMPAC T
T he fis c al impac t as soc iated with this agenda item is $6,129.50 whic h is includ ed in the c urrent fis c al b udget.
ATTACH M E N TS:
Description Type
J uly 20 20 Director Expense Reports Backup Material
Name: Month / Year:2020
Meeting
No.Stipend Written Oral
1 7 10 175
2 7 17 175
3 7 20 175
4 7 21 175
5 7 22 175
6
7
8
9
10
11
12
13
14
15
16
17
18
19
Meetings
0.575/mi
No.
1
2
3
4
5
6
7
8
9
10
Subtotal
TOTAL PAYMENT
Date of Approval
$0.00
Mileage
Miscellaneous Reimbursement Description
Tour of Sterling Natural Resource Center
Inland Action Meeting
Regular Board Meeting
Expense Type
$875.00
$0.00
Reimbursement
Administration Signature
I certify that the above is correct and accurate to the best of my knowledge.
Chris Carrillo
Date Meeting / Event Description
Date
Meeting with General Manager/CEO or Designee
Meeting with General Manager/CEO or Designee
$875.00
Chris Carrillo July /
0.00 X
( 5 )
Report Provided
Subtotal Meetings' Stipend
Mileage
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
1
Name: Month / Year:2020
1
2
3
4
Chris Carrillo July /
As part of the District's commitment to transparency, please provide a brief description of any
meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's
Expense Sheet is being approved.
Meeting Date:7 10 / 2020
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
Meeting Date:7 17 / 2020
Event Description:Meeting with General Manager/CEO or Designee
Discussed district business with CEO Mura.
Brief Description of Meeting/Event Value to EVWD
Discussed district business with CEO Mura.
Meeting Date:7 20 / 2020
Event Description:Tour of Sterling Natural Resource Center
Brief Description of Meeting/Event Value to EVWD
Toured SNRC with CEO Mura.
Meeting Date:7 21 / 2020
Event Description:Inland Action Meeting
Brief Description of Meeting/Event Value to EVWD
Attended via Zoom Inland Action meeting with Senator Feinstein Deputy State Director Peter Mueller
update on federal COVID legislation.
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
2
Name: Month / Year:2020
5
6
7
8
9
Meeting Date:7 22 / 2020
Event Description:Regular Board Meeting
Brief Description of Meeting/Event Value to EVWD
Attended regular board meeting.
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Chris Carrillo July /
As part of the District's commitment to transparency, please provide a brief description of any
meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
3
Name: Month / Year:2020
Meeting
No.Stipend Written Oral
1 08 175
2 10 175
3 14 175
4 15 175
5 22 175
6 23 175
7 24 175
8 28 175
9 29 175
10 30 175
11
12
13
14
15
16
17
18
19
20
Meetings
0.575/mi
No.
1
2
3
4
5
6
7
8
9
10
Subtotal
TOTAL PAYMENT
Date of Approval
James Morales, Jr.July /
0.00 X
( 10 )
Report Provided
Subtotal Meetings' Stipend
Mileage
ACWA Event
Administration Signature
I certify that the above is correct and accurate to the best of my knowledge.
James Morales, Jr.
Date Meeting / Event Description
Date
Meeting with General Manager/CEO or Designee
East Valley Association of Realtors
San Bernardino Board of Water Commissioners
$1,750.00
$1,750.00
$0.00
Reimbursement
Mileage
Miscellaneous Reimbursement Description
ACWA Event
LAFCO
Regular Board Meeting
ACWA Event
ACWA Event
San Bernardino Board of Water Commissioners
Expense Type
$0.00
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
1
Name: Month / Year:2020
1
2
3
4
5
Event Description:Regular Board Meeting
Brief Description of Meeting/Event Value to EVWD
Please refer to public agenda.
Brief Description of Meeting/Event Value to EVWD
Board report assignment. Budget.
Meeting Date: 15 / 2020
Event Description:LAFCO
Brief Description of Meeting/Event Value to EVWD
Board report assignment. Budget special district component.
Meeting Date: 22 / 2020
Meeting Date: 10 / 2020
Event Description:East Valley Association of Realtors
Brief Description of Meeting/Event Value to EVWD
Meeting Date: 14 / 2020
Event Description:San Bernardino Board of Water Commissioners
Board report assignment. Legislative update. SNRC update.
James Morales, Jr.July /
As part of the District's commitment to transparency, please provide a brief description of any
meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's
Expense Sheet is being approved.
Meeting Date:
Event Description:
District update. SNRC site visit.
8 / 2020
Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
2
Name: Month / Year:2020
6
7
8
9
10
James Morales, Jr.July /
As part of the District's commitment to transparency, please provide a brief description of any
meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's
Expense Sheet is being approved.
Statewide virtual trade conference day 1.
Meeting Date: 30 / 2020
Event Description:ACWA Event
Brief Description of Meeting/Event Value to EVWD
Statewide virtual trade conference day 2.
Event Description:San Bernardino Board of Water Commissioners
Brief Description of Meeting/Event Value to EVWD
Board report assignment. Long range sewer master plan. Sewer financial plan.
Meeting Date: 29 / 2020
Event Description:ACWA Event
Brief Description of Meeting/Event Value to EVWD
Region 9 legislative update.
Meeting Date: 24 / 2020
Event Description:ACWA Event
Brief Description of Meeting/Event Value to EVWD
State Legislative Board meeting.
Meeting Date: 28 / 2020
Meeting Date: 23 / 2020
Event Description:ACWA Event
Brief Description of Meeting/Event Value to EVWD
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
3
Name: Month / Year:2020
11
12
13
14
15
James Morales, Jr.July /
As part of the District's commitment to transparency, please provide a brief description of any
meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's
Expense Sheet is being approved.
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Statewide legislative board meeting.
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
4
1
Minutes 6/10/2020 sma
Draft Pending Approval
EAST VALLEY WATER DISTRICT June 10, 2020
REGULAR BOARD MEETING
VIA TELECONFERENCE
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Director Coats
led the flag salute.
PRESENT: Directors: Carrillo, Coats, Goodrich, Smith
ABSENT: Director Morales
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Kelly Malloy, Director of Strategic Services; Justine
Hendricksen, District Clerk; Shayla Antrim, Sr. Administrative
Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Smith declared the public participation section of the meeting open at 5:33
p.m.
There being no written or verbal comments, the public participation section was closed.
The District Clerk announced that the General Manager/CEO has requested that the
following item be added to the agenda after unanimously determining that there was a
need to take immediate action on the item, which came to the Districts attention after
the agenda was posted.
Discussion and possible action regarding Southern California Edison Interconnection
Fees for the Sterling Natural Resource Center.
M/S/C (Coats-Goodrich) by unanimous roll call vote to place Southern California
Edison Interconnection Fees for the Sterling Natural Resource Center as an action item
on the June 10, 2020 agenda as item # 5A.
AYE: Directors: Carrillo, Coats, Goodrich, Smith
NOES: None
ABSENT: Director Morales
2
Minutes 6/10/2020 sma
APPROVAL OF AGENDA
M/S/C (Goodrich-Coats) by unanimous roll call vote that the June 10, 2020
agenda be approved as amended.
AYE: Directors: Carrillo, Coats, Goodrich, Smith
NOES: None
ABSENT: Director Morales
DIRECTORS’ FEES AND EXPENSES FOR MAY 2020
M/S/C (Carrillo-Coats) by unanimous roll call vote that the Board approve the
Directors’ fees and expenses for May 2020 as submitted.
AYE: Directors: Carrillo, Coats, Goodrich, Smith
NOES: None
ABSENT: Director Morales
FORMATION OF COMMUNITY FACILITIES DISTRICT (CFD) 2020-1 (HIGHLAND HILLS);
APPROVAL OF RESOLUTION 2020.11; CFD 2020-1 RESOLUTION 2020.01, CFD 2020-1
RESOLUTION 2020.02, AND CFD 2020-1 ORDINANCE NO. 1; PUBLIC HEARING
The Chief Financial Officer provided information regarding the formation of Community
Facilities District 2020-1. He stated that included is a public report prepared by District’s
Special Tax Consultant, for entry into the record of the public hearing. That the report
encapsulates all of items being discussed at this evenings meeting. He described items
included in public report and the District’s costs associated with the formation of CFD
2020-1 (Highland Hills).
Chairman Smith stated that this is the time and place set for a duly noticed Public
Hearing regarding the proposed establishment of Community Facilities District No. 2020-
1 (Highland Hills) of East Valley Water District and Improvement Areas 1, 2 and 3, the
proposed Rate and Method of Apportionment of Special Taxes with respect to each
Improvement Area and the proposed issuance of bonds of the Community Facilities
District on behalf of each Improvement Area.
THE CHAIRMAN OPENED THE PUBLIC HEARING AT 5:40 P.M.
PUBLIC COMMENTS
Chairman Smith declared the public participation section of the meeting open at 5 :40
p.m. There being no written or verbal comments, the public participation section was
closed.
ADJOURN TO REGULAR BOARD MEETING AT 5:41 P.M.
3
Minutes 6/10/2020 sma
BOARD DISCUSSION
There were no questions or comments from the Governing Board.
M/S/C (Goodrich-Coats) by unanimous roll call vote, the Board adopted
Resolution 2020.11 as submitted.
AYE: Directors: Carrillo, Coats, Goodrich, Smith
NOES: None
ABSENT: Director Morales
M/S/C (Goodrich-Coats) by unanimous roll call vote, acting as the legislative body
of Community Facilities District No. 2020-1 (Highland Hills) of East Valley Water District,
that the Board adopt Community Facilities District 2020-1 Resolution 2020.01 as
submitted.
AYE: Directors: Carrillo, Coats, Goodrich, Smith
NOES: None
ABSENT: Director Morales
Chairman Smith stated that the Resolutions adopted establish the District and
Improvement Areas 1, 2 and 3 therein, authorize the levy of special taxes within the
District in accordance with the applicable Rate and Method of Apportionment of Special
Taxes, determine the necessity to incur bonded indebtedness and call an election within
Improvement Areas 1, 2 and 3 of the District. Election is to be held at this time by the
Secretary, as the District has received from all owners of taxable property within the
District waivers as to the time for holding the election.
CERTIFYING RESULTS OF ELECTION FOR COMMUNITY FACILITIES DISTRICT 2020-1
(HIGHLAND HILLS)
The District Clerk stated that all ballots have been cast in connection with the election
for Improvement Areas 1, 2 and 3 of Community Facilities District No. 2020-1 of East
Valley Water District and the elections have now been closed.
The results of said elections and the number of votes cast for and against Propositions
A, B and C for Improvement Area No. 1 were unanimous, [29.79] votes in favor of all
propositions.
The results of said elections and the number of votes cast for and against Propositions
A, B and C for Improvement Area No. 2 were unanimous, [14.48] votes in favor of all
propositions.
The results of said elections and the number of votes cast for and against Propositions
A, B and C for Improvement Area No. 3 were unanimous, [33.95] votes in favor of all
propositions.
4
Minutes 6/10/2020 sma
M/S/C (Carrillo-Goodrich) by unanimous roll call vote, acting as the legislative
body of Community Facilities District No. 2020-1 (Highland Hills) of East Valley Water
District, that the Board adopt Community Facilities District 2020-1, Resolution 2020.02
as submitted.
AYE: Directors: Carrillo, Coats, Goodrich, Smith
NOES: None
ABSENT: Director Morales
Chairman Smith stated that with respect to authorizing the levy of special tax within
the District a vote is needed.
M/S/C (Goodrich-Coats) by unanimous roll call vote, acting as the legislative body
of Community Facilities District No. 2020-1 (Highland Hills) of East Valley Water District,
that the Board adopt Community Facilities District 2020-1, Ordinance No. 1 as
submitted.
AYE: Directors: Carrillo, Coats, Goodrich, Smith
NOES: None
ABSENT: Director Morales
ADOPT ORDINANCE 399, REVISIONS TO COMMUNITY ADVISORY COMMISSION POLICY,
AND RESOLUTION 2020.18 - ESTABLISHING THE NUMBER OF COMMISSIONERS FOR THE
COMMUNITY ADVISORY COMMISSION; PUBLIC HEARING.
The Director of Strategic Services gave a brief overview of the formation of the
Community Advisory Commission (CAC), the purpose it serves and proposed changes.
She stated that currently there are two vacant seats on the CAC. That revisions to the
policy reflect enhancements to the structure and clarification to the purpose:
incorporated more flexibility on size of commission by allowing the Governing Board to
establish the size of the CAC by resolution, and incorporated term limits. She stated
that if approved, the District will promote vacancies and an application process as
approved by the General Manager/CEO. That the Governing Board would then be
presented with recommendations for appointments at a future Board meeting.
THE CHAIRMAN OPENED THE PUBLIC HEARING AT 5:55 P.M.
PUBLIC COMMENTS
Chairman Smith declared the public participation section of the meeting open at 5 :55
p.m. There being no written or verbal comments, the public participation section was
closed.
ADJOURN TO REGULAR BOARD MEETING AT 5:56 P.M.
BOARD DISCUSSION
There were no questions or comments from the Governing Board.
5
Minutes 6/10/2020 sma
M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board adopt
Ordinance 399, revisions to the Community Advisory Commission Policy, and adopt
Resolution 2020.18 as submitted.
AYE: Directors: Carrillo, Coats, Goodrich, Smith
NOES: None
ABSENT: Director Morales
ADOPT RESOLUTION 2020.15 - A RESOLUTION OF NECESSITY AUTHORIZING EMINENT
DOMAIN PROCEEDINGS TO ACQUIRE PROPERTY; PUBLIC HEARING.
Legal Counsel provided an overview of the timeline and steps the District has taken to-
date to acquire property located adjacent to the Sterling Natural Resource Center. He
described the numerous attempts the District has taken to offer compensation and
communicate with the property owner. That the District has been forced to exercise
its power of eminent domain and this is the next step in the legal process to obtain the
property.
THE CHAIRMAN OPENED THE PUBLIC HEARING AT 6:07 P.M.
PUBLIC COMMENTS
Chairman Smith declared the public participation section of the meeting open at 6 :07
p.m. There being no written or verbal comments, the public participation section was
closed.
ADJOURN TO REGULAR BOARD MEETING AT 6:08 P.M.
BOARD DISCUSSION
There were no questions or comments from the Governing Board.
M/S/C (Goodrich-Coats) by unanimous roll call vote that the Board adopt
Resolution 2020.15 as submitted.
AYE: Directors: Carrillo, Coats, Goodrich, Smith
NOES: None
ABSENT: Director Morales
SOUTHERN CALIFORNIA EDISON (SCE) INTERCONNECTION FEES FOR THE STERLING
NATURAL RESOURCE CENTER
The Director of Engineering and Operations stated that on September 11, 2019, the
Board of Directors authorized the incorporation of co-digestion into the project scope
of the Sterling Natural Resource Center (SNRC). He stated that the conditions associated
with this interconnection are described in an Interconnection Agreement between the
District and SCE. He reviewed key elements of the agreement. He stated that an
6
Minutes 6/10/2020 sma
interconnection analysis, a detailed analysis of the grid and the proposed electrical
generation equipment, performed by SCE determined the infrastructure requirements
to have a cost of $801,168.
M/S/C (Coats- Goodrich) by unanimous roll call vote that the Board approve the
payment of the Southern California Edison Interconnection fees for the Sterling Natural
Resource Center in the amount of $801,168.
AYE: Directors: Carrillo, Coats, Goodrich, Smith
NOES: None
ABSENT: Director Morales
REVIEW DRAFT BUDGET FOR FY 2020-21
The Chief Financial Officer presented the draft FY 2020-21 Budget to the Board; he
stated that the draft FY 2020-21 Budget was presented to the Community Advisory
Commission for review and feedback.
The Chief Financial Officer recited district-wide goals and reviewed a summary of the
following: the operating budget, district-wide revenues and expenses, a program
overview of each department, capital outlay, capital improvement projects, and
authorized positions.
A public comment was received from Ms. Gail Shelton; she stated that the budget
presentation is easy to understand and on target.
Information only.
BOARD OF DIRECTORS’ REPORTS
Director Carrillo reported on the following: June 5 he met with the General
Manager/CEO to discuss District business and the upcoming agenda; and June 8 he met
with the General manager/CEO for a tour of construction progress at the SNRC site.
Director Coats reported on the following: June 1 he met Information Technology staff
where he received technology updates; June 2 he participated in the San Bernardino
Valley Municipal Water District Board meeting; June 4 he met with the General
Manager/CEO for a site visit to the SNRC where he received updates on construction
progress; June 9 he met with the General Manager/CEO where he received District
updates; and June 10 he participated in two conference calls with California Special
District Association Professional Development and Member Services Committees.
Vice Chairman Goodrich reported on the following: May 29 he participated in the
Highland Chamber of Commerce monthly meeting virtually; June 4 he met with the
General Manager/CEO to review the agenda; June 5 he met with the General
Manager/CEO for a site visit to the SNRC where he received updates on construction
progress; and June 9 he attended the Finance & Human Resources Committee meeting.
7
Minutes 6/10/2020 sma
Chairman Smith reported on the following: June 4 he met with the General Manager/CEO
to review the agenda; June 5 he met with the General Manager/CEO for a site visit to
the SNRC where he received updates on construction progress; and June 10 he
participated in the San Bernardino Valley Water Conservation District Board meeting.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported on the following:
• June 11th he will be participating in the Inland Empire Economic Partnership
Recovery Task Force teleconference meeting.
• He thanked the public for their continued support during the past few months.
• The District will be open to the public for regular business beginning on Monday,
June 15; and the next Board meeting scheduled for June 24th.
• He stated that the District recognized local students for their graduation by
installing a congratulatory banner at the SNRC site where it is visible to Indian
Spring High School students.
Upcoming Teleconference Meetings:
• Tuesday, June 16 @ 6:00pm – Community Advisory Commission meeting
LEGAL COUNSEL REPORT
No report at this time.
BOARD OF DIRECTORS’ COMMENTS
Vice Chairman Goodrich stated that he is happy to see staff and colleagues in person.
Information only.
ADJOURN
The meeting adjourned at 6:52 p.m.
___________________________
David E. Smith, Board President
__________________________
John Mura, Secretary
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #4.
Meeting Date: Augus t 12, 2020
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: Update on P lant 134 G ranular Activated C arb o n (G AC ) P roc es s Improvements
R E C O MME N D AT IO N:
T his agenda item is pres ented for info rmation o nly.
B AC KGR O UN D / AN ALYS IS :
In res p o ns e to the Total Trihalo methanes (T T HM) exc eed ance event in 2017, a s et of c o mmitments was
id entified to red uce o r eliminate the ris k o f a s imilar exc eedance in the future. T he commitments that have b een
completed to d ate are lis ted b elo w.
1. F lus hing P ro gram O p timization
2. R eservo ir O p erating Level O ptimizatio n
3. Total O rganic C arb o n (TO C ) Analyzer Ins tallation at P lant 134
4. Ins tallatio n o f R es ervoir Mixing Eq uip ment
5. Evaluate C o agulant Us e at P lant 134
Two c ommitments that are mo re c omp lex remain to b e c o mp leted. T hey are the Upper Zo ne P ip eline, and
G AC at P lant 134. T he Dis tric t is moving fo rward this fisc al year with installatio n o f G AC at P lant 134. T his
highly effective treatment p ro ces s mayb e suffic ient to mitigate future p o tential for a T T HM exc eed anc e,
eliminating the need for the Upper Zo ne P ipeline. In an effo rt to b e s tewards of our ratep ayers while maintaining
o ur c o mmitment to water quality, c o nstruc tio n of the $4 million p ro jec t has b een p lac ed o n ho ld until the benefits
o f the G AC are confirmed.
T he d es ign-b uild p ro ject d elivery method has b een selec ted for G AC at P lant 134. Engineering staff is s ued a
R eq ues t fo r Q ualific ations (R F Q ) in June, and six S tatements of Q ualific ations (S O Q s) were received o n July
30, 2020. An evaluation c o mmittee is currently reviewing the S O Q s to d etermine whic h firms will b e invited to
s ubmit a proposal fo r d es ign-b uild services .
T he District has familiarity with the G AC treatment p ro ces s s inc e it is c urrently b eing us ed at P lant 28 to treat
groundwater. Exhib it 1 s hows a p hoto o f typ ical G AC vessels , and an aerial p hoto o f P lant 134 sho wing the
G ranular F ilter Building where the G AC p roc es s is expected to be loc ated.
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Jeff No elte
Direc tor o f Engineering & O p eratio ns
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources
a) Develop P ro jec ts and P ro grams to Ens ure S afe and R eliable S ervices
c) D edicate E fforts Toward S ystem M aintenance and Modernization
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the executive management team.
F IS C AL IMPAC T
T he ap p roved bud get in the c urrent fisc al year fo r P lant 134 P roc ess Improvements is $1,000,000. T his
includ es fund s for G AC , as well as slud ge management improvements. T he total p ro jec t budget in the 5-year
C I P fo r P lant 134 P ro cess Impro vements is $4,500,000.
ATTACH M E N TS:
Description Type
Exhibit 1 -P lant 1 34 G AC Backup Material
AGENDA DATE: August 12, 2020
SUBJECT: UPDATE ON PLANT 134 GAC PROCESS UPGRADES
Page | 3
Exhibit 1
Typical GAC Vessels
AGENDA DATE: August 12, 2020
SUBJECT: UPDATE ON PLANT 134 GAC PROCESS UPGRADES
Page | 4
Exhibit 1 continued
Plant 134 Aerial Photo
Membrane
Filtration Building
Granular Filter
Building
B O AR D AGE N D A S TAF F R E P ORT
Agenda Item #5.
Meeting Date: Augus t 12, 2020
Dis c ussion Item
To: G o verning Board Memb ers
F rom: G eneral Manager/C EO
Subject: Update on P lant 134 S ludge Management Evaluatio n
R E C O MME N D AT IO N:
T his agenda item is pres ented for info rmation o nly.
B AC KGR O UN D / AN ALYS IS :
In July 2013, the P lant 134 Upgrad e and Expansion that inc luded c o nverting fro m granular filtration to
memb rane filtratio n reac hed s ubstantial comp letion. Alo ng with adding memb rane filters, the pro ject inc luded
anc illary s ystems like s trainers and c hemic al sto rage and feed s ystems need ed fo r membrane c leaning. However,
no modific atio ns were d o ne to the s ludge handling sys tem c o mprised of three lago o ns des igned to rec eive
b ackwas h water from the filters , d ecant c larified liquid fro m the surface, and air dry the remaining s o lid s .
O peratio nal experienc e s uggests the exis ting lago o n s ys tem will no t be able to p roc es s the waste s o lid s in a
s ustainable fashio n when the p lant flo ws ap proac h the des ign c ap ac ity of the memb rane s ys tem o f 8 MG D.
HDR Engineering was engaged by the Dis trict in June 2019 to evaluate alternatives fo r improving the slud ge
management s ystem at P lant 134. T heir s c op e includ ed the following.
1. R eview plant data to characterize backwash flows and associated solids.
2. Evaluate mec hanical thic kening and dewatering eq uipment that may be s uitable fo r P lant 134.
3. C oordinate the evaluation of sludge samples by equipment vendors to characterize the expected performance
of various equipment options.
4. Develo p sc hematic layo uts o f thic kening and d ewatering alternatives alo ng with conc ep tual c o s t estimates .
Unfortunately, the C O VI D-19 pandemic led to the s uspens io n of s ervic es by equipment vendors to evaluate
s ludge s amp les . T herefore, the evaluatio n had to rely up o n d ata based on HDR ’s exp erience with similar
p ro jects and data from water industry public ations . A proc es s flow diagram for o ne of the mec hanic al
thickening and d ewatering alternatives is s hown in Exhib it 1, and the assoc iated s ite layout is sho wn in Exhibit 2.
T he c o nc eptual cos t es timate for the alternative s hown in Exhibit 2 is about $3.5 millio n.
T he knowledge gained from the s ludge management evaluation will inform disc uss ions o n how a projec t to
p ro vide a lo ng-term solution on s ludge management c an be integrated into the District’s C ap ital Imp ro vement
P ro gram. In the near-term, Engineering and O p eratio ns staff will be c o llab o rating o n tes ts to evaluate the
effectiveness o f relatively s imp le mo d ificatio ns on the p erformanc e of the exis ting lago o n sys tem.
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Jeff No elte
Direc tor o f Engineering & O p eratio ns
AG E N C Y G O ALS AN D OB J E C T IVE S :
G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources
a) Develop P ro jec ts and P ro grams to Ens ure S afe and R eliable S ervices
c) D edicate E fforts Toward S ystem M aintenance and Modernization
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the executive management team.
F IS C AL IMPAC T
T here is no fis cal impac t as s o c iated with this agend a item.
ATTACH M E N TS:
Description Type
Exhibit 1 - P lant 1 34 Sludge M gmt Backup Material
AGENDA DATE: August 12, 2020
SUBJECT: UPDATE ON PLANT 134 SLUDGE MANAGEMENT EVALUATION
Page | 3
Exhibit 1: Process Flow Diagram of Mechanical Thickening and Dewatering Alternative
Plant 134
WTP
EQ Lagoon
Truck Hauling
Recycle EQ
Tank
Backwash
EQ
Pumps
Recycle EQ
Pumps
DAFT
Pumps
DAFT
0.80 MGD Flow
2,564 ppd solids
384 mg/L TSS
0.82 MGD Flow
2,574 ppd solids
375 mg/L TSS
0.66 MGD Flow
82 ppd solids
15 mg/L TSS
0.66 MGD Flow
82 ppd solids
15 mg/L TSS
0.024 MGD Flow
10 ppd solids
50 mg/L TSS
0.03 MGD Flow
2,492 ppd solids
10,000 mg/L TSS
0.0012 MGD Flow
2,482 ppd solids
250,000 mg/L TSS
Thickened
Solids
EQ Tank
Polymer
Screw
Press
AGENDA DATE: August 12, 2020
SUBJECT: UPDATE ON PLANT 134 SLUDGE MANAGEMENT EVALUATION
Page | 4
Exhibit 2: Site Layout of Mechanical Thickening and Dewatering Alternative
DAFT DAFT
Pumps
Flow EQ Basin
Flow EQ
Pumps
Recycle
EQ Tank
Existing
Recycle Pump Station Thickened
Solids
EQ Tank
Screw Press
Solids Flow
Treated Liquid Flow