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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 09/23/2020REGULAR BOARD MEETING September 23, 2020 - 5:30 PM31111 Greenspot Road, Highland, CA 92346 In an effort to prevent the spread of COVID-19 and in accordance with Governor Newsom's Executive Order N-25-20 and N-29-20, this meeting is being conducted via teleconference. There will be no public location for attending this meeting in person. Members of the public may listen and provide public comment telephonically. Anyone wishing to join the meeting may do so using the following information: DIAL: 1-209-425-5876 and enter CONFERENCE ID: 607 023 454# You may also join by clicking HERE to join the meeting via Microsoft Teams. AGENDA "In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors". CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. AGENDA - This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. 1.Approval of Agenda 2.AP P RO VAL O F C ON SE N T C AL E N D AR All matters listed under the C onsent C alendar are considered by the Board of Directors to be routine and will be enacted in one motion. T here will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.August 26, 2020 Regular Board Meeting Minutes b.August 2020 Disbursements: Accounts payable disbursements for the period include check numbers 256543 through 256665, bank drafts, and A C H Payments in the amount of $9,450,652.15 and $371,108.62 for payroll. c.Approve Resolution 2020.25 - Recognizing Eileen Tafolla-Bateman for 25 Years of Service I N F ORMAT I O N AL I T E MS 3.Water Loss Audit Validation Update D I SC U SSI ON AN D P O SSI B L E AC T I O N I T E MS 4.C onsider C ontract Amendment for Anthony’s Irrigation, Contractor for Districts Weather Based Irrigation Controller Direct Installation Program 5.C onsider Adoption of Resolutions 2020.23 and 2020.24 to Facilitate the District's Application for Financial Assistance from the C lean Water State Revolving Fund 6.C onsider Approval of Quitclaim with Calvary Chapel San Bernardino A PN: 0297- 021-26 (Old North Fork Ditch) 7.C onsider Disposition of Surplus Property and Donation RE P O RT S 8.Board of Directors' Reports 9.General Manager/C EO Report 10.Legal Counsel Report 11.Board of Directors' Comments AD J O U RN P LEAS E NO T E: Materials related to an item on this agenda s ubmitted to the Board after dis tribution of the agenda packet are availab le fo r pub lic ins p ectio n in the District's o ffic e lo cated at 31111 G reens p o t R d., Highland , during normal bus ines s ho urs. Also, s uc h d o cuments are available on the District's website at www.eastvalley.org subject to staff's ability to pos t the doc uments before the meeting. P urs uant to G overnment C o d e S ec tio n 54954.2(a), any reques t for a d is ab ility-related modific ation or ac commodation, inc luding auxiliary aid s o r s ervic es , that is s o ught in order to p artic ip ate in the above- agendized p ublic meeting s ho uld be d irected to the District C lerk at (909) 885-4900 at leas t 72 ho urs prior to said meeting. 1 Minutes 08/26/2020 sma Draft pending approval EAST VALLEY WATER DISTRICT August 26, 2020 REGULAR BOARD MEETING VIA TELECONFERENCE MINUTES The Chairman of the Board called the meeting to order at 4:31 p.m. PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT: None STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Kelly Malloy, Director of Strategic Services; Justine Hendricksen, District Clerk; Shayla Antrim, Senior Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Smith declared the public participation section of the meeting open at 4:32 p.m. The District Clerk read a public comment that was received via email from Ms. Morgan Devenport that read: “On behalf of my neighbors, we’re requesting a sidewalk for Elmwood Road”. The District Clerk stated that staff reached out to Ms. Devenport and provided her with information to submit her request as the this is out of the District’s services. There being no further written or verbal comments, the public participation section was closed at 4:33 p.m. APPROVAL OF AGENDA M/S/C (Coats-Goodrich) by unanimous roll call vote that the August 26, 2020 agenda be approved as submitted. CLOSED SESSION The Board entered into Closed Session at 4:34 p.m. as provided in the Ralph M. Brown Act Government Code Sections 54957.6(a) to discuss the item(s) listed on the agenda. THE BOARD RECONVENED THE MEETING AT 5:30 P.M. 2 Minutes 08/26/2020 sma Vice Chairman Goodrich led the flag salute. ROLL CALL PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT: None ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #2: Legal Counsel stated that in closed session this item was discussed pursuant to government code section 54956.9(d)(4); that a motion was received by Director Coats, seconded by Director Goodrich, and by unanimous vote (5- 0), the Board directed staff to issue eminent domain proceedings against 44 shares of North Fork Water Company stock and condemn the remaining shares, not owned by East Valley Water District. PUBLIC COMMENTS Chairman Smith declared the public participation section of the meeting open at 5:32 p.m. There being no written or verbal comments, the public participation section was closed. APPROVE THE JUNE 24, 2020 REGULAR BOARD MEETING MINUTES M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board approve the June 24, 2020 regular board meeting minutes as submitted. APPROVE THE JULY 22, 2020 REGULAR BOARD MEETING MINUTES M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board approve the July 22, 2020 regular board meeting minutes as submitted. DISBURSEMENTS M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the General Fund Disbursements #255835 through #255998 which were distributed during the period of July 1, 2020 through July 31, 2020, bank drafts, and ACH Payments in the amount of $6,988,698.91 and $382,746.67 for payroll and benefit contributions, totaling $7,371,445.58 be approved. WATER AND RESOURCE MANAGEMENT PATHWAY PROGRAM UPDATE The Human Resources/Risk & Safety Manager provided an update regarding the Water and Resource Management Pathway Program. She gave a brief overview of the program. She described setbacks due to the COVID-19 pandemic. She presented an update on current students enrolled in program and steps taken to ensure a successful fall 3 Minutes 08/26/2020 sma semester. She reviewed the classes that are being taught to students and next steps that they will take as part of the program. She provided details on a potential partnership program provided by Harbor Freight: Harbor Freight Fellows Initiative. Information only. REVISIONS TO THE DISTRICT’S DEBT MANAGEMENT POLICY 7.3 The Chief Financial Officer stated that in preparation for the potential refunding of the District’s 2010 and 2013 Revenue Bonds, the District’s financial consultants and bond counsel have recommended revisions to the District’s Debt Management Policy in order to incorporate recent amendments to Rule 15c2-12 of the Securities and Exchange Act of 1934. He reviewed the two amendments and how provided details on how they may impact the District. He stated that it is important that the District adopt the recommended revisions to the Debt Management Policy to assure potential investors in the District’s bonds of the additional notification requirements under Rule 15c2-12. M/S/C (Morales-Goodrich) that the Board approve the Debt Management Policy as submitted. RESOLUTION 2020.02 AUTHORIZING AND APPROVING THE ISSUANCE OF 2020 REFUNDING REVENUE BONDS, SERIES A AND B The Chief Financial Officer provided information on the District’s efforts to refinance its 2010 and 2013 Revenue Bonds. He stated that the District initially planned to refinance the bonds in earlier in the year, but the COVID-19 pandemic had a negative impact on the bond market. He stated that it has since had an upturn, and the District is now prepared to move forward with refinancing of the bonds. Mr. Robert Porr from Fieldman, Rolapp & Associates financial advisors, provided a presentation on current market conditions. M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board adopt Resolution 2020.20, authorizing and approving the issuance of 2020 Refunding Revenue Bonds Series A and B as submitted. THE BOARD ADJOURNED TO THE EAST VALLEY WATER DISTRICT FINANCING AUTHORITY AT 6:10 PM THE BOARD RECONVENED THE MEETING AT 6:13 PM BOARD OF DIRECTORS’ REPORTS Director Coats reported on the following: August 12 he attended a site tour of the SNRC to view construction progress; August 14 he participated in the San Bernardino County Annual Water Conference where Mr. Jeff Noelte and Ms. Kelly Malloy were speakers; August 17 he attended the Association San Bernardino County Special Districts Association meeting where they decided to cancel general meetings for the remainder 4 Minutes 08/26/2020 sma of the year; August 18 he participated in the San Bernardino Valley Municipal Water District Board meeting; August 25 he participated in the Highland Chamber of Commerce monthly meeting where the superintendent of Redlands Unified School District was the speaker; and August 26 he participated in the California Special Districts Associations’ Southern Region meeting where they provided an update on current State legislation. Director Morales reported on the following: August 13 he attended a site tour of the SNRC to view construction progress; August 14 he participated in the San Bernardino County Annual Water Conference; August 18 he participated in a teleconference with the General Manager/CEO where he received an update on District business; and August 25 he participated in the San Bernardino Board of Water Commissioners meeting where they updated their financial policies. Director Carrillo reported on the following: August 13 he attended a site tour of the SNRC to view construction progress; and August 21 he participated in a conference call with the General Manager/CEO where he received an update on District business. Vice Chairman Goodrich reported on the following: August 13 he participated in the Legislative & Public Outreach Committee meeting where he received an update on construction progress of the SNRC; August 20 he met with the General Manager/CEO to review the agenda; and August 25 he participated in the Highland Chamber of Commerce monthly meeting. Chairman Smith reported on the following: August 13 he participated in the Legislative & Public Outreach Committee meeting; August 14 he participated in the San Bernardino County Annual Water Conference; August 20 he met with the General Manager/CEO to review the agenda; and August 25 he participated in the Highland Chamber of Commerce monthly meeting. Information only. GENERAL MANAGER/CEO REPORT The General Manager/CEO reported on the following: Fitch Ratings has assigned an AA- rating to the District. The District has prepared a newsletter for residents living within 1/4 mile of the SNRC with informational updates that include project information, benefits, and steps taken by crews to minimize noise and inconveniences. San Bernardino County continues to update their website with information regarding COVID-19, including information considered for the State Monitoring List. As of August 21, due to the positive rate and number of confirmed cases the County remains on the monitoring list. The General Manager/CEO thanked the public for their continued support during these trying times and stated that meetings will continue to be held via teleconference until further notice. The General Manager/CEO provided information on upcoming events and projects: 5 Minutes 08/26/2020 sma • August 31 - District staff will resume work on Barton Road by completing service line connections to the water main that was replaced in February. A project notification letter was mailed to affected customers to provide them with information on temporary service interruptions and traffic. • September 22 - District staff and Chairman Smith will provide a District update and highlights of the Sterling Natural Resource Center to the Highland Chamber of Commerce. Information only. LEGAL COUNSEL REPORT No report at this time. BOARD OF DIRECTORS’ COMMENTS Director Carrillo congratulated the Chief Financial Officer and staff on the District’s Fitch rating. Director Coats commended staff on the bond refinancing and stated that it will save ratepayers a substantial amount of money. Director Morales mirrored Director Coats’ comments. He also commented on the Sterling Natural Resource Center construction progress and how it’s moving along, and is looking forward to discussing the treatment plant commissioning process. Vice Chairman Goodrich commended staff on saving ratepayers money. Chairman Smith thanked staff for their presentations; and the public and presenters for attending the Board meeting this evening. Information only. ADJOURN The meeting adjourned at 6:25 p.m. ___________________________ David E. Smith, Board President __________________________ John Mura, Secretary B O AR D AGE N D A S TAF F R E P ORT Agenda Item #2.b . Meeting Date: S eptemb er 23, 2020 C ons ent Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: Augus t 2020 Dis b urs ements : Ac counts payable d is b urs ements for the p erio d inc lude chec k numbers 256543 through 256665, b ank drafts, and AC H P ayments in the amo unt of $9,450,652.15 and $371,108.62 fo r p ayroll. R E C O MME N D AT IO N: S taff recommends that the Board of Direc tors (Bo ard ) review and appro ve the District’s expens e disburs ements fo r the period August 1, 2020 thro ugh August 31, 2020 in the amount of $9,821,760.77. B AC KGR O UN D / AN ALYS IS : In the continued effo rt to b e fis cally trans p arent, the p ayment register fo r s upplies , materials , services , and p ayroll fo r Augus t 2020 is attac hed fo r review and approval. T his pro cess p ro vides the Board and the pub lic an o p p o rtunity to review the exp enses of the Dis tric t. Acc o unts P ayable is p ro cess ed weekly, while p ayroll is p ro ces s ed bi-weekly. Info rmation to justify eac h expenditure is available thro ugh the F inanc e Department. Acc o unts payab le d is b urs ements for the p erio d inc lude c hec k numbers 256543 thro ugh 256665, bank drafts , and A C H P ayments in the amo unt of $9,450,652.15 and $371,108.62, fo r p ayroll. S ignific ant expenses greater than o r equal to $50,000 are further exp lained below: R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Brian Tomp kins C hief F inancial O ffic er AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability a) P rac tice Trans parent and Ac countab le F is cal Management R E VIE W B Y O T HE R S : T his agenda item has been reviewed by the F inanc e Dep artment. F IS C AL IMPAC T S ufficient funds have b een b udgeted in the adopted F Y 2020-21 Bud get. ATTACH M E N TS: Description Type August 2 020 P ayment Register Backup Material PAYMENT REGISTER AUGUST 1, 2020 - AUGUST 31, 2020 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 8/5/2020 256543 TEODOR TRANDAFIR 104.32 8/5/2020 256544 SUSAN BANIS 40.50 8/5/2020 256545 SHAWN LUONG 77.14 8/5/2020 256546 ACS SUPPORT 26.00 8/5/2020 256547 AMERICAN FIDELITY ASSURANCE COMPANY (FSA) 1,244.16 8/5/2020 256548 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 395.63 8/5/2020 256549 CAEATFA 39,434.31 8/5/2020 256550 CHEM-TECH INTERNATIONAL INC 3,525.81 8/5/2020 256551 CULLIGAN OF ONTARIO 129.60 8/5/2020 256552 DTSC 450.00 8/5/2020 256553 EYE MED VISION CARE 1,379.80 8/5/2020 256554 FIRST CHOICE SERVICES 50.00 8/5/2020 256555 GLOBAL EQUIPMENT COMPANY, INC 144.05 8/5/2020 256556 INLAND WATER WORKS SUPPLY CO 7,762.36 8/5/2020 256557 LAZARO SERNA 53.86 8/5/2020 256558 LIFTOFF, LLC RONALD C. BRAATZ, 135.80 8/5/2020 256559 LOWE'S 185.66 8/5/2020 256560 METROPOLITAN LIFE INS CO 93.30 8/5/2020 256561 MUFG UNION BANK, N.A. TRUST DEPARTMENT- FEES 2,685.00 8/5/2020 256562 NORTH FORK WATER CO 91,433.29 8/5/2020 256563 SAFETY KLEEN CORP 276.91 8/5/2020 256564 SAN BDNO CO FIRE PROTECTION 420.00 8/5/2020 256565 UNIFIRST CORPORATION 591.06 8/5/2020 256566 UNIVERSAL SELF STORAGE HIGHLAND 1,508.00 8/5/2020 256567 VALLEY OFFICE EQUIPMENT 3.82 8/5/2020 256568 WILLDAN FINANCIAL SERVICES 1,119.27 8/5/2020 256569 LAKHA WAHLA 193.22 8/7/2020 256570 HANNAH ZHAO 40.87 8/7/2020 256571 CAPITAL REALTY ADVISORY LLC 4.40 8/7/2020 256572 JOELI ENTERPRISES, INC. 56.67 8/7/2020 256573 WRI PROPERTY MANAGEMENT 126.09 8/13/2020 256574 AMERICAN FIDELITY ASSURANCE COMPANY 2,617.00 8/13/2020 256575 ANTHESIS 2,481.50 8/13/2020 256576 BALFOUR BEATTY INFRASTRUCTURE, INC 5,815,531.41 8/13/2020 256577 BUDGET TRANSMISSIONS II INC 2,258.65 8/13/2020 256578 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 152.06 8/13/2020 256579 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 152.06 8/13/2020 256580 CLIFTONLARSONALLEN LLP 2,000.00 8/13/2020 256581 COUNTY OF SAN BERNARDINO, DEPT OF PUBLIC WORKS 201.00 8/13/2020 256582 COUNTY OF SAN BERNARDINO/TAX COLLECTOR 11.38 8/13/2020 256583 EXPERIAN 283.48 8/13/2020 256584 FIRST CHOICE SERVICES 453.18 8/13/2020 256585 HATFIELD BUICK 188.57 8/13/2020 256586 INLAND WATER WORKS SUPPLY CO 3,843.73 PAYMENT REGISTER AUGUST 1, 2020 - AUGUST 31, 2020 Page 1 of 6 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 8/13/2020 256587 K & L HARDWARE 11.55 8/13/2020 256588 QUADIENT FINANCE USA, INC. 360.00 8/13/2020 256589 SOUTHERN CALIFORNIA EDISON COMPANY 270,565.88 8/13/2020 256590 SUNSCREEN WINDOW TINTING 150.00 8/13/2020 256591 UNIFIRST CORPORATION 410.04 8/13/2020 256592 VALERO FLEET, WEX BANK 7,875.66 8/18/2020 256630 Tracey Vannoy 1,985.00 8/18/2020 256631 Sara Contreras 1,750.00 8/19/2020 256593 ACS SUPPORT 26.00 8/19/2020 256594 AMERICAN FIDELITY ASSURANCE COMPANY (FSA) 1,244.16 8/19/2020 256595 AUTO ZONE, INC. 32.27 8/19/2020 256596 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 848.40 8/19/2020 256597 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 1,556.43 8/19/2020 256598 CCH INCORPORATED 553.19 8/19/2020 256599 CHEM-TECH INTERNATIONAL INC 22,560.52 8/19/2020 256600 CITY OF HIGHLAND 9,045.00 8/19/2020 256601 DIB'S SAFE & LOCK SERVICE 34.83 8/19/2020 256602 EVERSOFT, INC 223.32 8/19/2020 256603 FIELDMAN, ROLAPP & ASSOCIATES 1,748.89 8/19/2020 256604 HATFIELD BUICK 53.01 8/19/2020 256605 HIGHLAND COMMUNITY NEWS/PUBLISHING INC 2,551.00 8/19/2020 256606 INLAND DESERT SECURITY & COMMUNICATIONS, INC 696.85 8/19/2020 256607 K & L HARDWARE 134.67 8/19/2020 256608 KONICA MINOLTA 336.57 8/19/2020 256609 PETTY CASH 351.39 8/19/2020 256610 ROSEMOUNT , INC 1,085.89 8/19/2020 256611 SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT 1,236.00 8/19/2020 256612 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 17,784.40 8/19/2020 256613 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 741,551.84 8/19/2020 256614 UNIFIRST CORPORATION 560.89 8/19/2020 256615 US BANCORP SERVICE CENTER 7,107.70 8/19/2020 256619 ANNA CANTON 150.00 8/19/2020 256620 CHRIS CHRISTIANSEN 150.00 8/19/2020 256621 DAVID & DONNA CROW 100.00 8/19/2020 256622 GARETH R NICKERSON 282.15 8/19/2020 256623 JAFET ERAZO 100.00 8/19/2020 256624 JEANNE CLARK 200.00 8/19/2020 256625 LORENZO LEON 103.55 8/19/2020 256626 MARIA DELGADO 30.00 8/19/2020 256627 MATTHEW BENNIE 56.87 8/19/2020 256628 PATRICK LEON 126.00 8/19/2020 256629 TIM PADILLA 150.00 8/19/2020 256632 CLARK & SONS 1,906.54 8/19/2020 256633 C.P CONSTRUCTION COMPANY 1,385.04 8/19/2020 256634 HARDY & HARPER, INC. 1,381.42 8/19/2020 256635 RSB GROUP INC. 920.57 8/19/2020 256636 DI QUN SU 263.85 8/19/2020 256637 STRATEGIES INC GS 461.66 8/21/2020 256638 UNIQUE INVESTORS GROUP INC 1.31 8/21/2020 256639 UNIQUE INVESTORS GROUP INC 66.11 8/21/2020 256640 UNIQUE INVESTORS GROUP INC 453.62 8/21/2020 256641 SUN WEST MORTGAGE 121.39 8/21/2020 256642 OPENDOOR LABS INC 98.68 PAYMENT REGISTER AUGUST 1, 2020 - AUGUST 31, 2020 Page 2 of 6 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 8/27/2020 256643 AT&T 1,155.41 8/27/2020 256644 AT&T 528.17 8/27/2020 256645 ATS, ALPINE TECHNICAL SERVICES, LLP 1,815.91 8/27/2020 256646 CHEM-TECH INTERNATIONAL INC 8,915.96 8/27/2020 256647 DENTAL HEALTH SERVICES 295.50 8/27/2020 256648 DIB'S SAFE & LOCK SERVICE 18.95 8/27/2020 256649 EMPLOYMENT DEVELOPMENT DEPT. 2,205.00 8/27/2020 256650 FIRST CHOICE SERVICES 944.77 8/27/2020 256651 FLEET MANAGEMENT DEPARTMENT 181.87 8/27/2020 256652 INLAND WATER WORKS SUPPLY CO 908.76 8/27/2020 256653 K & L HARDWARE 47.39 8/27/2020 256654 METROPOLITAN LIFE INS CO 93.30 8/27/2020 256655 SAN BDNO CO FIRE PROTECTION 3,315.00 8/27/2020 256656 SO CAL GAS 15.29 8/27/2020 256657 SOUTH COAST A Q M D 557.42 8/27/2020 256658 SOUTHERN CALIFORNIA EDISON COMPANY 16,454.61 8/27/2020 256659 THE HOME DEPOT PRO 713.76 8/27/2020 256660 UNIFIRST CORPORATION 410.04 8/27/2020 256661 UNITED REFRIGERATION INC 11.01 8/27/2020 256662 UNITED SITE SERVICES OF CALIFORNIA, INC 320.33 8/27/2020 256663 VALLEY OFFICE EQUIPMENT 2.81 8/28/2020 256664 LLC OOSRR 117.44 8/28/2020 256665 SPH INC 112.07 BANK DRAFTS 8/3/2020 DFT0003887 CALPERS/ MEDICAL 93,711.95 8/3/2020 DFT0003895 BEYOND MERCH FEES 12.50 8/3/2020 DFT0003896 GLOBAL PAYMENTS 10,845.87 8/3/2020 DFT0003897 MERCHANT BANKCD 638.25 8/4/2020 DFT0003894 AUTHNET GATEWAY BILLING 15.00 8/5/2020 DFT0003886 CALPERS/ DEFERRED COMPENSATION 17,083.76 8/5/2020 DFT0003888 CALPERS/ RETIREMENT 44,917.43 8/5/2020 DFT0003892 STATE DISBURSEMENT UNIT 2,678.62 8/5/2020 DFT0003898 PayNearMe, Inc. 129.35 8/7/2020 DFT0003885 CA SDI Tax 2,219.31 8/7/2020 DFT0003889 Federal Payroll Tax 26,227.71 8/7/2020 DFT0003890 Medicare 7,545.05 8/7/2020 DFT0003891 Social Security 213.72 8/7/2020 DFT0003893 State Payroll Tax 10,318.68 8/10/2020 DFT0003900 TRANSFIRST DISCOUNT 178.50 8/11/2020 DFT0003901 FORTE, ACH DIRECT INC, ACH FEES 4,009.23 8/12/2020 DFT0003899 PayNearMe, Inc. 236.81 8/19/2020 DFT0003904 CALPERS/ DEFERRED COMPENSATION 27,701.13 8/19/2020 DFT0003905 CALPERS/ RETIREMENT 45,231.29 8/19/2020 DFT0003908 Social Security 971.28 8/19/2020 DFT0003909 STATE DISBURSEMENT UNIT 2,678.62 8/19/2020 DFT0003911 PayNearMe, Inc. 165.17 8/21/2020 DFT0003903 CA SDI Tax 2,436.09 8/21/2020 DFT0003906 Federal Payroll Tax 30,589.76 8/21/2020 DFT0003907 Medicare 8,680.34 8/21/2020 DFT0003910 State Payroll Tax 11,997.88 8/25/2020 DFT0003912 VERIFONE INC 22.00 8/26/2020 DFT0003913 PayNearMe, Inc. 214.92 PAYMENT REGISTER AUGUST 1, 2020 - AUGUST 31, 2020 Page 3 of 6 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 8/31/2020 DFT0003915 PayNearMe, Inc. 135.32 ACH PAYMENTS 8/5/2020 10007768 ADVANTAGE FLEET WASH, INC 475.00 8/5/2020 10007769 ALLEN WILLIAMS 598.60 8/5/2020 10007770 BARRY'S SECURITY SERVICES, INC 1,836.06 8/5/2020 10007771 BOOT BARN, INC 2,967.87 8/5/2020 10007772 BURGESS MOVING & STORAGE 1,239.15 8/5/2020 10007773 CALIFORNIA TOOL & WELDING SUPPLY 198.26 8/5/2020 10007774 CAROL CALES 642.87 8/5/2020 10007775 CLEARFLY COMMUNATIONS 1,352.58 8/5/2020 10007776 CLINICAL LAB OF S B 5,041.75 8/5/2020 10007777 DANIEL DAVIS 495.90 8/5/2020 10007778 DAVID HERNANDEZ 431.95 8/5/2020 10007779 ELISEO OCHOA 649.61 8/5/2020 10007780 EVWD EMPLOYEES EVENTS ASSOC 717.42 8/5/2020 10007781 FERGUSON ENTERPRISES, INC. 186,609.75 8/5/2020 10007782 FILARSKY & WATT LLP 2,810.00 8/5/2020 10007783 GARY STURDIVAN 606.56 8/5/2020 10007784 GERALD SIEVERS 606.56 8/5/2020 10007785 GOLDEN STATE LABOR COMPLIANCE, LLC 4,750.00 8/5/2020 10007786 GORDON GRANT 518.10 8/5/2020 10007787 GROUP DELTA CONSULTANTS, INC 80,386.33 8/5/2020 10007788 LEGEND PUMP AND WELL 23,724.00 8/5/2020 10007789 LINCOLN NATIONAL LIFE INS CO. 2,218.88 8/5/2020 10007790 MANAGED HEALTH NETWORK 225.12 8/5/2020 10007791 MANAGED MOBILE, INC. 1,977.66 8/5/2020 10007792 MCMASTER-CARR 92.38 8/5/2020 10007793 MICHAEL HENDERSON 591.44 8/5/2020 10007794 MINUTEMAN PRESS OF RANCHO CUCAMONGA 9,335.10 8/5/2020 10007795 MOBILE OCCUPATIONAL SERVICES, INC 485.00 8/5/2020 10007796 PARRON HALL CORPORATION 23,043.21 8/5/2020 10007797 PSI WATER TECHNOLOGIES 775.00 8/5/2020 10007798 REBECCA KASTEN 529.31 8/5/2020 10007799 ROBERT MARTIN 700.00 8/5/2020 10007800 S & J PLUMBING, INC. 225.00 8/5/2020 10007801 S AND S SUPPLIES & SOLUTIONS 3,216.91 8/5/2020 10007802 SHRED-IT US JV LLC 204.36 8/5/2020 10007803 STAPLES BUSINESS ADVANTAGE 382.68 8/5/2020 10007804 STEPHANIE MICHELE GUIDA 3,937.50 8/5/2020 10007805 SULZER ELECTRO-MECHANICIAL SERVICES (US) INC. 8,278.14 8/5/2020 10007806 UNDERGROUND SERVICE ALERT 252.55 8/5/2020 10007807 VERIZON WIRELESS 6,068.93 8/5/2020 10007809 WATER SYSTEMS OPTIMIZATION INC. 2,500.00 8/5/2020 10007810 WORK BOOT WAREHOUSE 267.84 8/13/2020 10007811 ADVANTAGE FLEET WASH, INC 350.00 8/13/2020 10007812 BARRY'S SECURITY SERVICES, INC 1,853.47 8/13/2020 10007813 CORELOGIC SOLUTIONS, LLC 360.50 8/13/2020 10007814 ECS IMAGING INC. 7,200.00 8/13/2020 10007815 FERGUSON ENTERPRISES, INC. 26,746.26 8/13/2020 10007816 FRONTIER COMMUNICATIONS 49.58 8/13/2020 10007817 INFOSEND, INC 16,027.58 8/13/2020 10007818 INLAND KENWORTH (US) INC. 44.64 PAYMENT REGISTER AUGUST 1, 2020 - AUGUST 31, 2020 Page 4 of 6 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 8/13/2020 10007819 JC LAW FIRM 10,820.00 8/13/2020 10007820 JOHN DRURY 135.00 8/13/2020 10007821 LEGEND PUMP AND WELL 49,085.00 8/13/2020 10007822 LESLIE'S POOL SUPPLIES, INC. 47.00 8/13/2020 10007823 MIKE J. ROQUET CONSTRUCTION INC 39,705.40 8/13/2020 10007824 ORION SYSTEMS INTEGRATORS LLC 2,000.00 8/13/2020 10007825 QUINN COMPANY 6,971.91 8/13/2020 10007826 SHI INTERNATIONAL CORP. 11,184.26 8/13/2020 10007827 SOUTHERN CALIFORNIA EDISON 185,028.74 8/13/2020 10007828 TYLER TECHNOLOGIES, INC 440.00 8/13/2020 10007829 VULCAN MATERIALS CO/ CALMAT CO 1,417.94 8/13/2020 10007830 WREGIS 125.00 8/19/2020 10007831 ADCOMP SYSTEMS 319.29 8/19/2020 10007832 ADVANTAGE FLEET WASH, INC 850.00 8/19/2020 10007833 AIRGAS, USA LLC 691.80 8/19/2020 10007834 ANTHONY POOL SERVICE, JAMES ANTHONY LOGSDON 225.00 8/19/2020 10007835 ANTHONY'S IRRIGATION 9,605.00 8/19/2020 10007836 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 2,024.62 8/19/2020 10007837 ARCADIS U.S., INC 4,981.50 8/19/2020 10007838 ASHOK K. DHINGRA, AKD CONSULTING 13,288.00 8/19/2020 10007839 BARRY'S SECURITY SERVICES, INC 1,853.47 8/19/2020 10007840 CHEMSEARCH 408.99 8/19/2020 10007841 CINTAS CORPORATION (FIRST AID) 318.51 8/19/2020 10007842 DALE BRENDT MARSDEN, dba TOMORROW'S TALENT, LLC 2,809.38 8/19/2020 10007843 DANGELO CO INC 3,348.01 8/19/2020 10007844 EVWD EMPLOYEES EVENTS ASSOC 767.42 8/19/2020 10007845 EXCEL LANDSCAPE, ICN 899.20 8/19/2020 10007846 FERGUSON ENTERPRISES, INC. 38,232.25 8/19/2020 10007847 FMB TRUCK OUTFITTERS, INC 3,195.00 8/19/2020 10007848 FRONTIER COMMUNICATIONS 831.50 8/19/2020 10007849 HDR ENGINEERING, INC. 8,832.50 8/19/2020 10007850 ICMA RETIREMENT CORPORATION 250.00 8/19/2020 10007851 INFOSEND, INC 300.00 8/19/2020 10007852 LEVERAGE INFORMATION SYSTEMS, INC. 2,434.25 8/19/2020 10007853 MANAGED MOBILE, INC. 1,934.98 8/19/2020 10007854 MINUTEMAN PRESS OF RANCHO CUCAMONGA 18,166.97 8/19/2020 10007855 PLUMBERS DEPOT INC. 674.51 8/19/2020 10007856 RESOLUTE 4,200.00 8/19/2020 10007857 SHI INTERNATIONAL CORP. 638.58 8/19/2020 10007858 STAPLES BUSINESS ADVANTAGE 2,346.57 8/19/2020 10007859 SUPERIOR AUTOMOTIVE WAREHOUSE, INC. 226.61 8/19/2020 10007860 VULCAN MATERIALS CO/ CALMAT CO 719.79 8/19/2020 10007861 WAXIE SANITARY SUPPLY 829.52 8/19/2020 10007862 VALERIE CUSSON 100.00 8/27/2020 10007863 ACI PAYMENTS INC. 51.30 8/27/2020 10007864 ANAERGIA TECHNOLOGIES LLC 835,565.16 8/27/2020 10007865 ANTHESIS 4,867.50 8/27/2020 10007866 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 872.60 8/27/2020 10007867 BARRY'S SECURITY SERVICES, INC 3,234.47 8/27/2020 10007868 BOOT BARN, INC 537.59 8/27/2020 10007869 CINTAS CORPORATION (FIRST AID) 167.78 8/27/2020 10007870 CLARK PEST CONTROL 283.00 8/27/2020 10007871 EXCEL LANDSCAPE, ICN 13,550.00 PAYMENT REGISTER AUGUST 1, 2020 - AUGUST 31, 2020 Page 5 of 6 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 8/27/2020 10007872 FRONTIER COMMUNICATIONS 734.99 8/27/2020 10007873 GENESIS INDUSTRIAL SUPPLY, INC 1,573.17 8/27/2020 10007874 HARRINGTON INDUSTRIAL PLASTIC 2,730.62 8/27/2020 10007875 JOSE MILLAN 3,050.00 8/27/2020 10007876 KRIEGER & STEWART, INCORPORATED 15,271.00 8/27/2020 10007877 LEGEND PUMP AND WELL 54,382.00 8/27/2020 10007878 MINUTEMAN PRESS OF RANCHO CUCAMONGA 275.08 8/27/2020 10007879 NATIONAL CONSTRUCTION RENTALS 158.49 8/27/2020 10007880 PARKHOUSE TIRE, INC 6,307.54 8/27/2020 10007881 PLUMBERS DEPOT INC. 90,466.45 8/27/2020 10007882 POLLARDWATER 390.20 8/27/2020 10007883 POWERSTRIDE BATTERY CO. 204.55 8/27/2020 10007884 PR DIAMOND PRODUCTS, INC 2,280.00 8/27/2020 10007885 PRINCIPAL FINANCIAL GROUP 9,880.74 8/27/2020 10007886 PSI WATER TECHNOLOGIES 775.00 8/27/2020 10007887 QUINN COMPANY 253.42 8/27/2020 10007888 SEASONS AND REASONS, LLC 3,537.60 8/27/2020 10007889 SELECTRON TECHNOLOGIES, INC 16,220.00 8/27/2020 10007890 STAPLES BUSINESS ADVANTAGE 263.57 8/27/2020 10007891 SUPERIOR AUTOMOTIVE WAREHOUSE, INC. 217.06 8/27/2020 10007892 TYLER TECHNOLOGIES, INC 36,814.10 8/27/2020 10007893 ULTIMATE TOWING & RECOVERY 125.00 TOTAL 9,450,652.15 PAYMENT REGISTER AUGUST 1, 2020 - AUGUST 31, 2020 Page 6 of 6 RESOLUTION 2020.25 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT IN RECOGNITION OF EILEEN TAFOLLA-BATEMAN’S TWENTY-FIVE YEARS OF SERVICE BE IT HEREBY RESOLVED, by the Board of Directors of the East Valley Water District as follows: WHEREAS, EILEEN TAFOLLA-BATEMAN has been employed by the East Valley Water District since September 19, 1995, and WHEREAS, EILEEN TAFOLLA-BATEMAN has in those twenty-five years, performed in an outstanding and honorable capacity in the positions of Customer Service Account Clerk, Administrative Secretary and Senior Administrative Assistant, and WHEREAS, EILEEN TAFOLLA-BATEMAN has been dedicated and conscientious, and has displayed a high sense of duty, sincere interest and personal competence in the performance of her duties which have been for the benefit of all staff members and customers of the East Valley Water District, and WHEREAS, EILEEN TAFOLLA-BATEMAN has served the District for twenty-five years, through her untiring efforts, personal growth, and cooperation with staff and customers, contributed greatly to the successful operation of the East Valley Water District. NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Valley Water District, and each of them on behalf of the Board, staff and citizens of the District, hereby express to EILEEN TAFOLLA-BATEMAN their sincere appreciation for her twenty-five years of dedicated service. BE IT FURTHER RESOLVED, that this Resolution be placed in the minutes of the East Valley Water District and the original of this Resolution be signed by all members of the Board of Directors and presented to EILEEN TAFOLLA-BATEMAN, after being suitably framed. DATED: September 23, 2020 ________________________________ ________________________________ DAVID E. SMITH PHILLIP GOODRICH President Vice President ________________________________ ________________________________ CHRISTOPHER CARRILLO RONALD L. COATS Director Director ________________________________ Attest: ________________________________ JAMES MORALES JR. JOHN MURA Director General Manager/CEO/Board Secretary B O AR D AGE N D A S TAF F R E P ORT Agenda Item #3. Meeting Date: S eptemb er 23, 2020 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: Water Loss Aud it Validatio n Update R E C O MME N D AT IO N: T his item is fo r info rmatio n o nly, no actio n is recommended at this time. B AC KGR O UN D / AN ALYS IS : Water is a c ritic al resourc e, and as stewards of s tatewide s upplies , water agencies have b een tasked with id entifying and eliminating preventable water waste. In o rd er to have a consistent standard for evaluating water lo s s , water agencies b egan cond ucting an as s es s ment bas ed on Americ an Water Wo rks As s o ciation standards b eginning in 2017. T his evaluatio n is known as a Water Lo s s Aud it (W LA). T his complex p roc es s inc ludes the compilation o f d ata which must b e valid ated by a S tate approved entity/individ ual and then s ub mitted to the S tate Water R esourc es C ontrol Bo ard by O c tober o f each year. T he Distric t worked with the firm W S O to gather d ata from across p ro grams includ ing O p eratio n, F inanc e, Info rmatio n Technolo gy, C o ns ervatio n, and C usto mer S ervice. O nc e collec ted , the data is us ed to evaluate the amo unt o f water that is p ro duced for d is tribution with b o th the amount of water b illed to cus tomers and water that is used for o fficial p urposes b ut not billed, s uch as hydrant flushing, fire s uppres s ion need s , and known leaks. W hen cons id ering the level o f water loss in the s ystem, the follo wing elements are evaluated inc lud ing: · As s es s ment o f c urrent leaks · S electio n of tec hno lo gies to ac c ount fo r water us e · Implementation of water lo s s reduc tion tec hno lo gies T he 2020 W LA reviewed data from the 2019 calend ar year. T he res ults s howed that inves tments in the sys tem inc luding meter replacements and strategic p ip eline rep lac ements have signific antly b enefited the Dis tric t’s ability to red uc e water loss . Additio nally, inc reas ed us e o f exis ting enterprise s ys tems have allowed fo r ac curate acc o unting o f water us ed thro ughout Dis tric t operatio ns . Items of no te fro m the W L A s how that the Dis tric t averages 6.5 gallons p er connec tion p er day o f water loss with only 1.6% of non-revenue water c o ntributing to costs for s ys tem o p eration. Bo th of thes e figures sho w the high degree o f effic ienc ies within Dis tric t o p erations , which is a b enefit to the c o mmunity thro ugh minimal water was te in the s ystem. C urrently, the W L A is a requirement however there is not a s tand ard fo r whic h water agenc ies are graded agains t. T here is , however, c urrently an effort to evaluate the results rec eived by the S tate Water R esources C o ntro l Board to d evelo p a benc hmark and c o mp lianc e targets in the near future. T he District has been engaged in thes e dis cus s io ns , with a p artic ular fo cus o n not p unis hing agencies that have made s ystem investments to- R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Kelly Malloy Direc tor o f S trategic S ervic es in thes e dis cus s io ns , with a p artic ular fo cus o n not p unis hing agencies that have made s ystem investments to- d ate res ulting in unattainab le s tand ard s moving fo rward. AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources a) Develop P ro jec ts and P ro grams to Ens ure S afe and R eliable S ervices d ) Enab le F act-Bas ed Dec is io n Making T hrough S tate-o f-the-Art Data Management F IS C AL IMPAC T T here is no fis cal impac t as s o c iated with this item. B O AR D AGE N D A S TAF F R E P ORT Agenda Item #4. Meeting Date: S eptemb er 23, 2020 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: C ons id er C o ntract Amend ment fo r Anthony’s Irrigatio n, C o ntrac tor fo r Dis tric ts Weather Bas ed Irrigatio n C ontroller Direc t Ins tallation P rogram R E C O MME N D AT IO N: Autho rize the G eneral Manager/C E O to amend the c o ntract with Antho ny’s Irrigation to allo w fo r ad d itional weather-based irrigation c o ntro ller installations. B AC KGR O UN D / AN ALYS IS : In the las t five years the Distric t has installed o ver 1,200 weather-b ased irrigation c o ntro llers (W B I C ) through the d irect ins tallatio n pro gram, o ur mo s t pop ular rebate to d ate. With over 1,000 hous eho ld s with this efficient d evic e installed , the Dis tric t has been able to save over 23 ac re-feet or 7,600,000 gallo ns o f water. C usto mers who participate in the program rec eive a Hunter P ro -C c o ntro ller with S olar S ync, installation d o ne b y the Dis tricts c ontrac ted lic ens ed irrigation contracto r, Dwayne Anthony, and p ro gramming at no c os t. T he controller issued thro ugh the p ro gram meets water efficiency req uirements and perfo rmanc e s tand ard s earning it the Water S ense lab el. T hro ugh p artic ip ating in the p rogram, c us tomers receive a one-on-o ne tutorial o n ho w their controller wo rks and receive expert irrigatio n advice from Mr. Antho ny on recommended c hanges to the irrigatio n sys tem in p lac e to maximize water efficiency. As the Dis tric ts c o ntrac tor o f cho ic e fo r the direct ins tallatio n p ro gram, Mr. Anthony continues p ro viding o ur cus tomers with wo rld class c us to mer service. With o ver 40 years o f exp erienc e and his commitment to helping cus tomers the District continues to contrac t with him thro ugh the sole source exemp tion. T he same high-q uality s tand ard ized equipment has been us ed sinc e the beginning of the p ro gram and he’s maintained his lab o r fees the s ame only passing through equip ment p ric ing increas es from Hunter products . T he District wo uld like to c o ntinue offering this program to assist c usto mers in their efforts to us e water more efficiently o utd oors and help them s tay withing their alloc ated outdoor bud get. W BI C d evices help adjus t irrigatio n watering s c hedules and the weather changes . It rep lenis hes land s c ap es with the nec es s ary water to maintain and help thrive their landsc ap es without o verwatering. S inc e the C O VI D-19 S tay-at-ho me o rd er went into effect, the District has seen inc reased interes t in water cons ervation, inc luding the W BI C Direct Installation P rogram. T he additio nal p artic ip atio n will result in reques ts exc eed ing the current contract authority whic h runs through the end of F Y 2020-21. S taff is req ues ting an ad d itional $100,000 in contrac t autho rity to avoid the need to clos e the p ro gram due to lac k of fund ing. R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Kelly Malloy Direc tor o f S trategic S ervic es ad d itional $100,000 in contrac t autho rity to avoid the need to clos e the p ro gram due to lac k of fund ing. AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I I - Deliver P ublic S ervic e with P urpose W hile Emb rac ing C ontinuo us G rowth b ) S trive to P rovid e World C lass C usto mer R elations F IS C AL IMPAC T T he fis c al impac t fo r this item is a contrac t amend ment in the amount o f $100,000. ATTACH M E N TS: Description Type Anthony's Irrigation Contract Ame ndment Backup Material Cost Amendments Backup Material FIRST AMENDMENT TO CONTRACT BETWEEN EAST VALLEY WATER DISTRCT AND ANTHONY’S IRRIGATION This amending agreement is made this 23 day of September 2020, by and between East Valley Water District (DISTRICT), and Anthony’s Irrigation (Contractor). The Parties desire to amend the Contract on the terms and conditions set forth in this Amending Agreement. (the “Agreement”) This Agreement is the First amendment to the Contract. The Agreement is amended as follows: 1. Section 4.3 Article IV Estimated Charges from the original Contract is hereby changed and shall hereafter be and read as follows: The total charges for all work under this Agreement are not to exceed $250,000, based upon the rates listed in Exhibit A and such amount is the cost ceiling as described herein. 2. Section 2.1 Article II Scope of Services from the original Contract is hereby revised to include: The updated proposal attached as Exhibit “A” to reflect the cost increase to material costs, effective April 1, 2020. In the instance of a conflict between the terms of the Agreement and the Contract, the terms of the Agreement shall prevail. Except as otherwise expressly provided in this Agreement, all of the terms and conditions of the Contract remain unchanged and in full force and effect. CONTRACTOR DISTRICT By:________________________ By:____________________________ Dwayne Anthony John Mura, General Manager/CEO Anthony’s Irrigation East Valley Water District Anthony’s Irrigation Dwayne Anthony 28390 Saffron Ave Highland CA 92346 (909)862-4312 Contractor’s State License #372824 To: East Valley Water District Materials Cost Increase for Smart Controller Installations Effective April 1, 2020 On Nov 4, 2019, a cost increase was added to most Hunter products. Hunter Pro C series indoor and outdoor controllers, expansion modules and Solar Sync ET weather sensors were affected. Since stock purchased prior to the increase was used up until April 1, 2020, this request is for April 1, 2020 forward: Single controller installations, material, tax & labor (Previous Cost) with wired Solar Sync: 1 to 4 stations Indoor: $490 Outdoor: $520 (Indoor: $480 Outdoor: $510) [1-4 stations] 5 to 7 stations Indoor: $515 Outdoor: $545 (Indoor: $505 Outdoor: $535) [5-7 stations] 8 to 10 stations Indoor: $545 Outdoor: $575 (Indoor: $535 Outdoor: $565) [8-12 stations] 11 to 13 stations Indoor: $575 Outdoor: $605 (Indoor: $565 Outdoor: $595) [13 stations] 14 to 16 stations Indoor: $620 Outdoor: $650 (Indoor: $610 Outdoor: $640) [14-16 stations] Applications requiring wireless Solar Sync w/receiver, add $70. (Previous cost: $70) Costs for multi controller installations are: 2 controllers -- the combined rates specified above for wired SS, plus $75 3 controllers -- the combined rates specified above for wired SS, plus $55 4 controllers -- the combined rates specified above for wired SS, plus $35 Submitted by: Dwayne Anthony—Owner May 27, 2020 B O AR D AGE N D A S TAF F R E P ORT Agenda Item #5. Meeting Date: S eptemb er 23, 2020 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: C ons id er Adoptio n of R es o lutions 2020.23 and 2020.24 to F ac ilitate the Dis tric t's Applic atio n fo r F inanc ial Assistanc e fro m the C lean Water S tate R evolving F und R E C O MME N D AT IO N: S taff rec o mmend s adoptio n o f R es o lutio ns 2020.23 and 2020.24 in order to facilitate the Dis tric t ap p licatio n fo r financ ial as s is tance from the C lean Water S tate R evo lving F und. B AC KGR O UN D / AN ALYS IS : In May 2017 the Dis tric t d etec ted and repo rted elevated levels o f Total Trihalomethanes (T T H M) found d uring ro utine water s amp ling at three loc ations in the Dis trict’s water distrib utio n s ystem. T T HMs are a d is infec tant b y-produc t when c hlorine, us ed in the District’s water treatment p ro ces s , interacts with unus ually high levels of o rganic materials (leaves, soils ) in source water taken in at the Dis trict’s S urfac e Water Treatment P lant 134. S inc e 2017, the District has ad ded tank mixers to multiple Dis tric t res ervo irs , as T T HMs are less likely to form in circ ulating water, and has also contracted for studies to determine the b es t method for avoiding elevated T T H Ms in the future. T he studies found that adding a G ranular Activated C arbon (G AC ) filtratio n sys tem prior to treating water with chlo rine will s ignificantly reduce organic materials from sourc e water and mitigate the fo rmation o f T T HMs . District s taff has remained in communicatio n with the S tate Water R esources C ontrol Board (S W R C B) d uring the searc h fo r a final res o lutio n, and S W R C B s taff has ind icated that state financial as s is tanc e is available for agenc ies who have experienc ed problems with dis infec tant b y-pro d uc ts. T he c o s t o f adding G AC filtration at P lant 134 is es timated at $4 million. As s tate financing is less costly than o ther fo rms of financing, p o s s ib ly inc luding grants, s taff is completing an ap plic ation fo r the C lean Water S tate R evolving F und. P art of the ap p licatio n p ro c es s inc ludes Board ad o p tion of two res o lutions whic h are p res ented fo r Bo ard cons id eration. T he res olutions are: R esolution 2020.23 - a res o lution des ignating the G eneral Manager/C E O as the individ ual autho rized to s ign the applic atio n fo r fund ing and other related d o cuments as required ; and R esolution 2020.24 - a res o lution d eclaring the Dis tric t's intentio n to reimburs e its elf fro m financing p roc eed s for any cons truc tion c o s ts incurred prior to finalizatio n o f a S W R C B funding agreement. R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Brian Tomp kins C hief F inancial O ffic er AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability a) P rac tice Trans parent and Ac countab le F is cal Management c) P urs ue Alternative F unding S ources R E VIE W B Y O T HE R S : T his agenda item has been reviewed by the F inanc e Dep artment and Legal C ouns el. F IS C AL IMPAC T D ebt service on a low interest (1.8%) loan of $4 million from the S tate Water R esources C ontrol B oard C lean Water S tate R evolving F und would be $174,000 for 30 years – less than half (45%) of the annual savings recently achieved by refinancing the D istrict’s R evenue B onds. T his debt service amount would be further reduced by any grants offered by the state as part of a funding package. ATTACH M E N TS: Description Type Resolution 2020.23 Resolutio n Letter Resolution 2020.24 Resolutio n Letter East Valley Water District Resolution 2020.23 Page 1 of 2 RESOLUTION 2020.23 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT DECLARING ITS INTENTION TO REIMBURSE EXPENDITURES PAID PRIOR TO THE APPROVAL BY THE STATE WATER RESOURCES CONTROL BOARD OF A CLEAN WATER STATE REVOLVING FUND AND/OR WATER RECYCLING FUND FINANCIAL ASSISTANCE APPLICATION WHEREAS, East Valley Water District (the “District”) desires to finance the costs of constructing and/or reconstructing certain public facilities and improvements relating to its water system, including certain treatment facilities (the "Project"); and WHEREAS, the District intends to finance the construction and/or reconstruction of the Project or portions of the Project with moneys ("Project Funds") provided by the State of California, acting by and through the State Water Resources Control Board (State Water Board); and WHEREAS, the State Water Board may fund the Project Funds with proceeds from the sale of obligations the interest upon which is excluded from gross income for federal income tax purposes (the "Obligations"), and WHEREAS, prior to either the issuance of the Obligations or the approval by the State Water Board of the Project Funds the District desires to incur certain capital expenditures (the "Expenditures") with respect to the Project from available moneys of the District; and WHEREAS, the District has determined that those moneys to be advanced on and after the date hereof to pay the Expenditures are available only for a temporary period and it is necessary to reimburse the District for the Expenditures from the proceeds of the Obligations. BE IT RESOLVED by the Board of Directors of the District, AS FOLLOWS: Section 1. The District hereby states its intention and reasonably expects to reimburse Expenditures paid prior to the issuance of the Obligations or the approval by the State Water Board of the Project Funds. Section 2. The reasonably expected maximum principal amount of the Project Funds is $4,000,000. Section 3. This resolution is being adopted no later than 60 days after the date on which the District will expend moneys for the construction portion of the Project costs to be reimbursed with Project Funds. Section 4. Each District expenditure will be of a type properly chargeable to a capital account under general federal income tax principles. East Valley Water District Resolution 2020.23 Page 2 of 2 Section 5. To the best of our knowledge, this District is not aware of the previous adoption of official intents by the District that have been made as a matter of course for the purpose of reimbursing expenditures and for which tax-exempt obligations have not been issued. Section 6. This resolution is adopted as official intent of the District in order to comply with Treasury Regulation §1.150-2 and any other regulations of the Internal Revenue Service relating to the qualification for reimbursement of Project costs. Section 7. All the recitals in this Resolution are true and correct and this District so finds, determines and represents. PASSED, APPROVED and ADOPTED this 23rd day of September 2020. ROLL CALL: Ayes: Noes: Abstain: Absent: David E. Smith Board President ATTEST: _____________________________ John Mura Secretary, Board of Directors September 23, 2020 I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2020.23 adopted by the Board of Directors of East Valley Water District at its Regular Meeting held September 23, 2020. _____________________________ John Mura Secretary, Board of Directors East Valley Water District Resolution 2020.24 Page 1 of 2 RESOLUTION 2020.24 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT AUTHORIZING THE GENERAL MANAGER/CEO TO SIGN AND FILE ON BEHALF OF THE DISTRICT A FINANCIAL ASSISTANCE APPLICATION FOR FINANCING AGREEMENT FROM THE STATE WATER RESOURCES CONTROL BOARD WHEREAS, East Valley Water District (the “District”) is pursuing funding for the Plant 134 Granular Activated Carbon installation project (the “Project”) through the Clean Water State Revolving Fund and/or Water Recycling Funding Program; and WHEREAS, funding from the Clean Water State Revolving Fund and/or Water Recycling Funding Program would provide a rate of funding unavailable from other sources and save significant financing costs for the Project; and WHEREAS, the funding application requires the adoption of an authorizing resolution designating a representative of the District to sign and file a financial assistance application and all necessary documents related to a financing agreement with the State; BE IT RESOLVED by the Board of Directors of the District, AS FOLLOWS: Section 1: The General Manager / CEO is hereby authorized and directed to sign and file, for and on behalf of the District, a Financial Assistance Application for a financing agreement from the State Water Resources Control Board for the planning, design, and construction of the Project. Section 2: This General Manager / CEO, or his designee, is designated to provide the assurances, certifications, and commitments required for the financial assistance application, including executing a financial assistance agreement from the State Water Resources Control Board and any amendments or changes thereto. Section 3: The General Manager / CEO, or his designee, is designated to represent the District in carrying out the District’s responsibilities under the financing agreement, including certifying disbursement requests on behalf of the District and compliance with applicable state and federal laws. East Valley Water District Resolution 2020.24 Page 2 of 2 PASSED, APPROVED and ADOPTED this 23rd day of September 2020. ROLL CALL: Ayes: Noes: Abstain: Absent: David E. Smith Board President ATTEST: _____________________________ John Mura Secretary, Board of Directors September 23, 2020 I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2020.24 adopted by the Board of Directors of East Valley Water District at its Regular Meeting held September 23, 2020. _____________________________ John Mura Secretary, Board of Directors B O AR D AGE N D A S TAF F R E P ORT Agenda Item #6. Meeting Date: S eptemb er 23, 2020 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: C ons id er Approval o f Q uitclaim with C alvary C hap el S an Bernardino AP N: 0297-021-26 (O ld North F ork Ditch) R E C O MME N D AT IO N: S taff rec ommend s that the Bo ard o f Direc to rs approve a Q uitclaim Deed with C alvary C hap el S an Bernard ino. B AC KGR O UN D / AN ALYS IS : G iven the need for infrastructure planning and installation to be in place ahead of development, it is very common for agencies to hold easements on properties where a utility needed to cross private property. Since the N orth F ork Water C ompany was established in the late 1800’s, there are multiple locations where the N orth F ork D itch (N F D ) easements were recorded with the C ounty of S an B ernardino to ensure it is disclosed on the T itle Report. O nce an easement is no longer needed, a Q uitclaim must be processed to formally release the obligation from the property T itle R eport. F o llo wing oc currences o f wild fires and flooding, the NF D was realigned and transitio ned from the histo ric o p en channel to enc lo s ed p ip eline no rth of G reenspot R o ad in 2007 to mitigate future emergencies . O ne parc el, where b o th the old and new alignment req uired easements , is c urrently o wned by C alvary C hapel S an Bernardino . W hen the c hanges in alignment o cc urred , the appropriate s teps were taken to acquire the new eas ement, however tho s e portions of the o ld alignment ac ro s s the C alvary C hap el S an Bernard ino parc el were not releas ed . C alvary C hapel S an Bernard ino is in the process o f s elling the parc el has req ues ted that the Dis tric t remove the eas ement fro m title report. F ormally, the Q uitclaim Deed is s eeking to terminate the O ld No rth F ork Eas ement, R ecorded March 3, 1982 as Ins trument No . 82-041774 and that p o rtion o f a G rant Deed dated 10-31-1901, R o well to the North F ork Water company of Book 309 P age 245 of the O fficial R ec ord s of S an Bernard ino C o unty. Altho ugh the easement is legally assigned to the North F ork Water C o mp any, action has b een previo us ly taken to allow the Dis trict to execute mod ificatio ns to R ight o f Way, Eas ements and related ac tivities o n an as -needed b as is on their behalf. T he o riginal eas ement d o c uments als o s how Bear Valley Mutual Water C o mp any as joint o wner, however in 1988 they Q uitclaimed the rights o f the NF D to East Valley Water Dis tric t. T his recommended board ac tio n is intend ed to as s is t the p rogres s io n and d evelo p ment o f the region in eliminating any unnecessary enc umbranc es o n p rivate properties . Dis tric t s taff will b e reviewing the remaining R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Jason Wo lf S enio r Engineer eliminating any unnecessary enc umbranc es o n p rivate properties . Dis tric t s taff will b e reviewing the remaining NF D eas ements that are no longer need ed and will be bringing any find ings to the Board for future cons id eratio n. AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources c) D edicate E fforts Toward S ystem M aintenance and Modernization R E VIE W B Y O T HE R S : T his agenda item has been reviewed by the O p erations and the Engineering d epartments . F IS C AL IMPAC T T here is no fis cal impac t as s o c iated with this agend a item. ATTACH M E N TS: Description Type 01a-Staff Report fro m 2015 N F W C E VW D Board Meeting Backup Material 01b-North Fork M inutes 2015 Signed Backup Material 02-Quitc laim for BVW C to E VW D for NFD Rights Backup Material 03-Requested Quitclaimed documents A & B Backup Material 04-P ropo sed Recording Quitclaim Deed Backup Material Instrument 82-041774 A Book 309 Page 245 B Mail Tax Statements To: SAME AS ABOVE ------------------------------------------------------------------------------------------------------------------------------------- RECORDING REQUESTED BY: First American Title Company NHSC MAIL TAX STATEMENT AND WHEN RECORDED MAIL DOCUMENT TO: East Valley Water District 31111 Greenspot Road Highland, CA 92346 Space Above This Line for Recorder’s Use Only QUITCLAIM DEED A.P.N.: 0297-021-26 File No.: NHSC-6233831 (29) The Undersigned Grantor(s) Declare(s): CITY TRANSFER TAX $ DOCUMENTARY TRANSFER TAX $ SURVEY MONUMENT FEE $ [ ] computed on the consideration or full value of property conveyed, OR [ ] computed on the consideration or full value less value of liens and/or encumbrances remaining at time of sale, [ ] unincorporated area; [ X ] City of Highland, and SURVEY MONUMENT FEE $ FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, East Valley Water District, a County Water District hereby remise, release and forever quitclaim to Calvary Chapel of San Bernardino, a California corporation the following described property in the City of Highland, County of San Bernardino, State of California: THE PURPOSE OF THIS QUITCLAIM DEED IS TO TERMINATE THE NORTH FORK EASEMENT, RECORDED MARCH 3, 1982 AS INSTRUMENT NO. 82-041774 OFFICIAL RECORDS OF SAN BERNARDINO COUNTY, AND THAT PORTION A GRANT DEED DATED 10-31-1901, ROWELL TO THE NORTH FORK WATER COMPANY OF BOOK 309 PAGE 245 OFFICIAL RECORDS OF SAID COUNTY, AS TO THAT PORTION LYING WITHIN THAT PARCEL DESCRIBED IN THE GRANT DEED TO CALVARY CHAPEL SAN BERNARDINO, A CALIFORNIA CORPORATION RECORDED FEBRUARY 19, 2009 AS DOCUMENT NO. 2009-0072916 OFFICIAL RECORDS OF SAID COUNTY, MORE FULLY DESCRIBED AS FOLLOWS: PARCEL AS SHOWN ON LOT LINE ADJUSTMENT NO. 009-002, AS EVIDENCED BY DOCUMENT RECORDED FEBRUARY 19, 2009 AS INSTRUMENT NO. 2009-0072915 OF OFFICIAL RECORDS, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEING A PORTION OF THE SOUTHEAST 1/4 OF SECTION 6, TOWNSHIP 1 SOUTH, RANGE 2 WEST, SAN BERNARDINO BASE AND MERIDIAN, IN THE CITY OF HIGHLAND, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ACCORDING TO THE OFFICIAL PLAT OF SAID LAND APPROVED BY THE SURVEYOR GENERAL, DATED AUGUST 22, 1882, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF THE SOUTHEAST 1/4 OF SAID SECTION 6; THENCE ALONG THE WEST LINE OF SAID SOUTHEAST 1/4, NORTH 01°35'38" WEST 647.00 Page 2 of 3 FEET TO A POINT ON THE CENTERLINE OF SANTA ANA ROAD, SAID POINT BEING THE TRUE POINT OF BEGINNING; THENCE CONTINUING ALONG SAID WEST LINE AND THE WEST LINE OF THE NORTHEAST 1/4 OF SAID SECTION 6, NORTH 01°35'38" WEST 2082.94 FEET; THENCE LEAVING SAID WESTERLY LINES, NORTH 56°28'32" EAST 324.20 FEET; THENCE NORTH 37°39'16" EAST 190.13 FEET; THENCE NORTH 18°44'36" EAST 563.76 FEET; THENCE SOUTH 87°03'16" WEST 195.95 FEET; THENCE SOUTH 38°18'51" WEST 616.43 FEET TO A POINT ON SAID WEST LINE OF SAID NORTHEAST 1/4; THENCE ALONG SAID WEST LINE, NORTH 01°35'38" WEST 860.20 FEET; THENCE LEAVING SAID WEST LINE, NORTH 88°22'58" EAST 1180.40 FEET; THENCE SOUTH 06°18'06" WEST 3481.00 FEET TO A POINT ON SAID CENTERLINE OF SANTA ANA ROAD, SAID POINT HEREINAFTER REFERRED TO AS POINT "A"; THENCE ALONG SAID CENTERLINE, NORTH 80°44'54" WEST 715.00 FEET TO THE POINT OF BEGINNING. EXCEPTING THEREFROM THE FOLLOWING DESCRIBED PARCEL: BEGINNING AT HEREINBEFORE DESCRIBED POINT "A"; THENCE ALONG THE CENTERLINE OF SAID SANTA ANA ROAD, NORTH 80°44'54" WEST 157.81 FEET; THENCE LEAVING SAID CENTERLINE, NORTH 16°24'54" WEST 181.10 FEET; THENCE NORTH 10°50'03" WEST 136.97 FEET; THENCE NORTH 75°01'04" EAST 86.71 FEET; THENCE SOUTH 85°30'09" EAST 121.44 FEET; THENCE NORTH 73°35'06" EAST 71.25 FEET; THENCE SOUTH 06°18'06" WEST 368.87 FEET TO THE POINT OF BEGINNING. APN: 0297-021-26 Dated: August 18, 2020_____________ East Valley Water District, a County Water District By:____________________________________ Its:____________________________________ Page 3 of 3 A.P.N.: 0297-021-26 File No.: NHSC-6233831 (29) STATE OF ____________________ )SS COUNTY OF ____________________ ) On _________________________________, before me, ____________________________________, Notary Public, personally appeared ____________________________________________________________________________________________ ________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. This area for official notarial seal __________________________________ Notary Signature B O AR D AGE N D A S TAF F R E P ORT Agenda Item #7. Meeting Date: S eptemb er 23, 2020 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: C ons id er Dis p o s ition o f S urp lus P roperty and Donation R E C O MME N D AT IO N: S taff is rec o mmending that the Bo ard of Direc tors autho rize the d ispositio n o f s urplus prop erty. B AC KGR O UN D / AN ALYS IS : T he Dis tric t is committed to maintaining reliable o peratio ns , o ne element o f this effort is ens uring that vehicles and eq uip ment in the fleet c ontinue to s erve its purp ose in a s afe and effic ient manner. O n an annual c yc le, s taff evaluates and identifies vehic les that no lo nger meet this c riteria, req uiring dispos ition and replacement. T he fo llo wing vehic les and eq uipment have b een identified for s urplus recommend atio n and auctio n s ale: No.Vehic le Details Miles R eas o n for S urplus 116 2002 S terling – Vac tor sewer truc k VI N# 2F ZHAZ AS X3AK40849 198,731 miles Vehic le has reached its useful life for the Dis tric t and has a d ies el engine that will no t b e eligible for future air q uality p ermits . 51 1990 C at Bac kho e VI N# 6XF 00284 46,111 Ho urs Bac kho e has reac hed its useful life for the Dis tric t and has a dies el engine that will not be eligib le for future air q uality permits . 186 187 Tow behind arrow board s N/A Eq uipment has reac hed its useful life for the Dis tric t. R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: P atrick K. Milroy O p erations Manager In previo us years the Distric t has d o nated vehicles to loc al c o mmunity-bas ed organizations . Bas ed on the current cond ition, the fo llo wing vehic les have been id entified fo r s urplus and d o natio n to eligib le community group s : No.Vehic le Details Miles R eas o n for S urplus 107 2005 F ord F -250 VI N # 1F T NF 20535EB13401 110,454 miles Vehic le has reached its useful life for the Dis tric t. 115 2005 C hevrolet S ilverado 1500 VI N # 1G C E C 14V85Z156878 138,999 miles Vehic le has reached its useful life for the Dis tric t. 146 2005 G MC Yuko n VI N # 1G KF K66U75J181380 91,639 miles Vehic le has reached its useful life for the Dis tric t. All these vehicles have been taken offline and replaced with new purchases of the D istrict’s fleet. T hese units have reached the end of their useful life and would require extensive maintenance if they were to be kept as active or reserve vehicles for District staff. AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources b ) Enhanc e P lanning Efforts that R es p o nd to F uture Demands R E VIE W B Y O T HE R S : T his agenda item has been reviewed by O p eratio ns, Adminis tratio n, and P ublic Affairs s taff. F IS C AL IMPAC T F unds were includ ed in the F Y 2019-20 budget fo r replacement o f vehicles . ATTACH M E N TS: Description Type Donation of Surplus P roperty P re sentation P resentation September 23, 2020 OPERATIONS: DISPOSITION OF SURPLUS PROPERTY •Unit #116 •VIN# 2FZHAZASX3AK40849 2 2002 STERLING VACTOR SEWER TRUCK 3 CONSTRUCTION EQUIPMENT •1990 Cat Backhoe •Unit #51 •VIN# 6XF00284 •Tow behind arrow boards •Unit #186 and #187 4 FLEET VEHICLES •2005 Ford F-250 Super Duty •Unit #107 •VIN# 1FTNF20535EB13401 •2005 Chevy Silverado 1500 •Unit #115 •VIN# 1GCEC14V85Z156878 5 2005 GMC YUKON •Unit #146 •VIN# 1GKFK66U75J181380