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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 10/14/2020REGULAR BOARD MEETING October 14, 2020 - 5:30 PM Closed Session Begins at 4:30 PM 31111 Greenspot Road, Highland, CA 92346 In an effort to prevent the spread of COVID-19 and in accordance with Governor Newsom's Executive Order N-25-20 and N-29-20, this meeting is being conducted via teleconference. There will be no public location for attending this meeting in person. Members of the public may listen and provide public comment telephonically. Anyone wishing to join the meeting may do so using the following information: DIAL: 1-209-425-5876 and enter CONFERENCE ID: 901 532 41# You may also join by clicking HERE to join the meeting via Microsoft Teams. AGENDA "In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors". CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. AGENDA - This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. 1.Approval of Agenda REC ESS IN TO C LO SED SESSIO N C L OSE D SE SSI O N 2.T HREAT TO PUBLIC SERVIC ES O R FA C ILIT IES [Government C ode Section 54957(a)] C onsultation with: Kelly Malloy, Director of Strategic Services, East Valley Water District 5:30 P M RE C O N VE N E ME E T I N G PLED G E O F A LLEG IA N C E RO LL C A LL O F BO A RD MEMBERS A N N O UN C EMEN T O F C LO SED SESSIO N A C T IO N S IT EMS P U B L I C C O MME N T S 3.AP P RO VAL O F C ON SE N T C AL E N D AR All matters listed under the C onsent C alendar are considered by the Board of Directors to be routine and will be enacted in one motion. T here will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.September 9, 2020 Regular Board Meeting Minutes b.September 23, 2020 Regular Board Meeting Minutes c.Approve Directors' fees and expenses for September 2020 I N F ORMAT I O N AL I T E MS 4.Legislative Update D I SC U SSI ON AN D P O SSI B L E AC T I O N I T E MS 5.C onsider Adoption of Resolution 2020.28 - Establishing the Number of C ommissioners of the Community Advisory C ommission and approve Appointment of Recommended C ommissioners 6.C onsider Materials Testing and Inspection Services Contract Amendment for the Sterling Natural Resource C enter (SN RC) 7.C onsider Adoption of Resolution 2020.26 - Hazard Mitigation Plan 8.C onsider Board Meeting C ancellations RE P O RT S 9.Board of Directors' Reports 10.General Manager/C EO Report 11.Legal Counsel Report 12.Board of Directors' Comments AD J O U RN P LEAS E NO T E: Materials related to an item on this agenda s ubmitted to the Board after dis tribution of the agenda packet are availab le fo r pub lic ins p ectio n in the District's o ffic e lo cated at 31111 G reens p o t R d., Highland , during normal bus ines s ho urs. Also, s uc h d o cuments are available on the District's website at www.eastvalley.org subject to staff's ability to pos t the doc uments before the meeting. P urs uant to G overnment C o d e S ec tio n 54954.2(a), any reques t for a d is ab ility-related modific ation or ac commodation, inc luding auxiliary aid s o r s ervic es , that is s o ught in order to p artic ip ate in the above- agendized p ublic meeting s ho uld be d irected to the District C lerk at (909) 885-4900 at leas t 72 ho urs prior to said meeting. 1 Minutes 09/09/2020 sma Draft pending approval EAST VALLEY WATER DISTRICT September 9, 2020 REGULAR BOARD MEETING VIA TELECONFERENCE MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Director Coats led the flag salute. PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT: None STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Kelly Malloy, Director of Strategic Services; Kerrie Bryan, Human Resources/Risk & Safety Manager; Justine Hendricksen, District Clerk; Shayla Antrim, Sr. Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Smith declared the public participation section of the meeting open at 5:32 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Morales-Goodrich) by unanimous roll call vote that the September 9, 2020 agenda be approved as submitted. APPROVE THE AUGUST 12, 2020 REGULAR BOARD MEETING MINUTES M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board approve the August 12, 2020 regular board meeting minutes as submitted. DIRECTORS’ FEES AND EXPENSES FOR AUGUST 2020 M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board approve the Directors’ fees and expenses for August 2020 as submitted. 2 Minutes 09/09/2020 sma ADOPT RESOLUTION 2020.22 - ADOPTING A CONFLICT OF INTEREST CODE M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board adopt Resolution 2020.22 as submitted. ADOPT RESOLUTION 2020.21 – SEWER FACILITY DEDICATION BY SAN MANUEL BAND OF MISSION INDIANS M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board adopt Resolution 2020.21 as submitted. 5TH STREET & DEL ROSA DRIVE REIMBURSEMENT AGREEMENT WITH THE CITY OF HIGHLAND The Director of Strategic Services provided information regarding the 5th Street and Del Rosa Drive reimbursement agreement with the City of Highland. She stated that the progressive design-build procurement method is being utilized for the Sterling Natural Resource Center (SNRC) and that a benefit of this process allows for the flexibility of incorporating added project benefits identified by the team. That during the course of discussions regarding off-site improvements relating to the SNRC with the City of Highland, an opportunity for a project enhancement emerged for the intersection of 5th Street and Del Rosa Drive. The Director of Strategic Services stated that through a reimbursement agreement, cost sharing for this additional work would be divided between the District and the City of Highland to deliver enhanced improvements for the community. Balfour Beatty would serve as the construction management firm, with members of Team Sterling serving in a supportive capacity including engineering and construction. The City of Highland will have approval authority to ensure consistency with local circulation and approved the reimbursement agreement at their September 8, 2020 board meeting. M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board authorize the General Manager/CEO to execute the 5th Street and Del Rosa Drive Reimbursement Agreement with the City of Highland. WATER QUALITY PERMITTING SERVICES CONTRACT AMENDMENT FOR THE STERLING NATURAL RESOURCE CENTER The Director of Engineering and Operations provided information regarding an amendment to the Water Quality Permitting Services contract with Woodward & Curran for the Sterling Natural Resource Center (SNRC) project. He stated that water quality permitting through the State Water Resources Control Board is a key element of the project. He gave a brief overview of the District’s history with Woodard & Curran in relation to the SNRC. He stated that after the District obtained LAFCO authority for wastewater treatment, a contract was executed with Woodward & Curran to finish the water quality permitting effort for a not-to-exceed amount of $115,597. He added that since the completion of this work, the SNRC project has evolved with respect to the quantity of recycled water to be discharged at given locations; and is to now include the 3 Minutes 09/09/2020 sma anaerobic digestion system with food waste. He stated that these changes are significant enough to require the groundwater modeling work to be redone under the adjusted conditions, and requires updating of the engineering documents; and the proposed additional scope to accomplish this work is for a not-to-exceed amount of $270,970. M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board authorize the General Manager/CEO to execute a contract amendment with Woodward & Curran to provide Water Quality Permitting Services for the Sterling Natural Resource Center project for a not-to-exceed amount of $270,970. NOTICE TO PROCEED WITH HEADQUARTERS BOARDROOM AND PLANT 134 REMODEL The Director of Strategic Services discussed the implementation of a number of construction projects to take place at District Headquarters and Plant 134. She stated that this is part of the District’s emergency preparedness plan and the work will take approximately 12 weeks to complete. She stated that the project was initially expected to be completed at the beginning of the next fiscal year, but was escalated due to the current facility closure caused by COVID-19, which allows for minimal impact to the community and maximizes the construction period. She described elements of the project: to include security enhancements, increase the operational flexibility of the Boardroom arrangements, improving the functionality of workspace, and implementing technological modifications and improvements. She added that Balfour Beatty would be managing this construction activity with the support of multiple subcontractors. M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board authorize the General Manager/CEO to issue a notice to proceed to Balfour Beatty for the Construction of the Headquarters Boardroom and Plant 134 Remodel. CONSIDER MEMORANDUM OF UNDERSTANDING BETWEEN EAST VALLEY WATER DISTRICT AND THE EAST VALLEY WATER DISTRICT EMPLOYEE PARTNERSHIP AND NON- DESIGNATED EMPLOYEES’ SALARIES, BENEFITS AND RELATED PROGRAMS The Human Resources/Risk & Safety Manager provided information regarding negotiations that took place between the District and the East Valley Water District Employee Partnership (EVWDEP) regarding the Memorandum of Understanding (MOU). She stated that due to the Covid-19 pandemic, negotiations were placed on hold, but were able to resume virtually in August. She provided a summary of the agreed upon amendments to the MOU and Non-Represented Employees’ document. She stated that staff is very pleased with the outcome of the first EVWDEP contract negotiations. M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board approve the Memorandum of Understanding between the East Valley Water District and the East Valley Water District Employee Partnership and Non-Represented Employees’ Salaries, Benefits and Related Programs. 4 Minutes 09/09/2020 sma BOARD OF DIRECTORS’ REPORTS Director Morales reported on the following: September 4 he participated in the Association of California Water Agencies Ad-hoc Committee meeting where they scheduled an event for February 21, 2021 where the topic will be California Energy Policies; and September 8 he participated in the San Bernardino Board of Water Commissioners meeting where they discussed the detachment of their sewer system from East Valley Water District; and August 11 he participated in the Finance & Human Resources Committee meeting where they discussed updates to the Debt Management Policy and he received a presentation from the District’s Bond Counsel. Director Carrillo reported on the following: September 3 he discussed District business with the General Manager/CEO; and September 8 he participated in the Inland Action Group meeting where they discussed racial equity. Director Coats reported on the following: September 6 he participated in the San Bernardino Valley Municipal Water District Board meeting; and September 8 he toured the Sterling Natural Resource Center with the General Manager/CEO to view construction progress. Vice Chairman Goodrich reported on the following: September 1 he met with the General Manager/CEO to discuss District business; and September 3 he met with the General Manager/CEO to review the agenda. Chairman Smith reported on the following: September 3 he met with the General Manager/CEO to review the agenda; and September 9 he participated in the San Bernardino Valley Water Conservation District Board meeting. Information only. GENERAL MANAGER/CEO REPORT The General Manager/CEO reported on the following: September is Emergency Preparedness Month; and that the District will be highlighting its efforts to prepare for a critical event and encourage residents to take steps to be prepared for an emergency. Tomorrow, September 10, he will be attending a safety lunch at the Sterling Natural Resource Center. San Bernardino County continues to update their website with information regarding COVID-19, including information considered for the State Monitoring List; and as of September 4, due to the positive rate and number of confirmed cases the County remains on the monitoring list. Beginning September 2, the Gas Company will be begin accessing sewer manholes in parts of the District’s service area to perform Sewer Line Inspections; and that this program is provided at no cost to District customers. The General Manager/CEO stated that the Employee Events Association is hosting an employee appreciation event with shaved ice from the Kona Ice truck at 3:00 p.m. on 5 Minutes 09/09/2020 sma September 10 for B shift and September 17 for A shift and reminded staff to keep their social distance. The General Manager/CEO thanked the public for their continued support during these try times and for participating in the District’s teleconferencing meetings; and meetings will be held via teleconference until further notice. Information only. LEGAL COUNSEL REPORT No report at this time. BOARD OF DIRECTORS’ COMMENTS Director Morales, Director Coats and Vice Chairman Goodrich congratulated and thanked staff for their acceptance and approval of the Memorandum of Understanding. Information only. ADJOURN Chairman Smith adjourned the meeting at 6:02 p.m. ___________________________ David E. Smith, Board President __________________________ John Mura, Secretary 1 Minutes 9/23/2020 sma Draft pending approval EAST VALLEY WATER DISTRICT September 23, 2020 REGULAR BOARD MEETING VIA TELECONFERENCE MINUTES The Chairman of the Board called the meeting to order at 5:31 p.m. Director Coats led the flag salute. PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT: None STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Kelly Malloy, Director of Strategic Services; Justine Hendricksen, District Clerk; Shayla Antrim, Sr. Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Smith declared the public participation section of the meeting open at 5:32 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the September 23, 2020 agenda be approved as submitted. APPROVE THE AUGUST 26, 2020 REGULAR BOARD MEETING MINUTES M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board approve the August 26, 2020 regular board meeting minutes as submitted. DISBURSEMENTS M/S/C (Morales-Goodrich) by unanimous roll call vote that the General Fund Disbursements #256543 through #256665 which were distributed during the period of August 1, 2020 through August 31, 2020, bank drafts, and ACH Payments in the amount 2 Minutes 9/23/2020 sma of $9,450,652.15 and $371,108.62 for payroll and benefit contributions, totaling $9,821,760.77 be approved. ADOPT RESOLUTION 2020.05 – RECOGNIZING EILEEN TAFOLLA-BATEMAN FOR 25 YEARS OF SERVICE M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board adopt Resolution 2020.25 as submitted. WATER LOSS AUDIT VALIDATION UPDATE The Director of Strategic Services provided information regarding the District’s annual Water Loss Audit. She described the purpose and process of the audit. She discussed the findings of the water audit, which concluded that the District has shown minimal water waste in the system. She stated that there is currently no next step to the audit process, however, there is currently an effort to evaluate the results received by the State Water Resources Control Board to develop a benchmark and compliance targets in the near future. For information only. CONTRACT AMENDMENT FOR ANTHONY’S IRRIGATION, CONTRACTOR FOR DISTRICT’S WEATHER-BASED IRRIGATION CONTROLLER (WBIC) DIRECT INSTALLATION PROGRAM The Director of Strategic Services provided a brief overview of the District’s contract with Anthony’s Irrigation regarding the District’s WBIC Direct Installation program. She stated that since the COVID-19 stay-at-home order went into effect, the District has seen increased interest in water conservation, including the WBIC Direct Installation Program. That the additional participation will result in requests exceeding the current contract authority which runs through the end of FY 2020-21. That staff is requesting an additional $100,000 in contract authority to avoid the need to close the program due to lack of funding. M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board authorize the General Manager/CEO to amend the contract with Anthony’s Irrigation in the amount of $100,000 to allow for additional weather-based irrigation controller installations. ADOPTION OF RESOLUTION 2020.23 AND RESOLUTION 2020.24 TO FACILITATE THE DISTRICT’S APPLICATION FOR FINANCIAL ASSISTANCE FROM THE CLEAN WATER STATE REVOLVING FUND The Chief Financial Officer provided information regarding staff’s request to apply for financial assistance from the Clean Water State Revolving Fund. He gave a brief overview of the District’s elevated levels of Total Trihalomethanes (TTHM) in 2017. He stated that studies determined that adding Granular Activated Carbon filtration at Plant 134 is the best method for avoiding elevated TTHM levels in the future and the cost is estimated at $4 million. He added that adopting the two resolutions is part of the application process. 3 Minutes 9/23/2020 sma M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board adopt Resolution 2020.23 and Resolution 2020.24 as submitted. APPROVE QUITCLAIM WITH CALVARY CHAPEL SAN BERNARDINO APN: 0297-021-26 (OLD NORTH FORK DITCH) The Director of Engineering and Operations provided information on staff’s request to quitclaim an old North Fork Water Company easement to Calvary Chapel San Bernardino. He stated that the easement is no longer needed, and this is a necessary step to clear the title in order for Calvary Chapel San Bernardino to sell the property. M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board approve Quitclaim Deed with Calvary Chapel San Bernardino APN: 0297-021-26 as submitted. DISPOSITION OF SURPLUS PROPERTY AND DONATION The Operations Manager provided an overview of District vehicles staff is requesting to surplus and provided details for disposition of the property. He stated that three of the vehicles are candidates for donation to a local non-profit organization. M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board authorize disposition of surplus property as submitted. BOARD OF DIRECTORS’ REPORTS Director Carrillo reported on the following: September 22 he participated in the Highland Chamber of Commerce monthly meeting where Chairman Smith was the guest speaker. Director Morales reported on the following: September 10 he met the General Manager/CEO at the SNRC site for an update on construction progress; September 11 he participated in the East Valley Association of Realtors meeting; September 22 he participated in the San Bernardino Board of Water Commissioners meeting; and September 22 he participated in the Highland Chamber of Commerce monthly meeting. Director Coats reported on the following: September 15 he participated in the San Bernardino Valley Municipal Water District Board meeting; September 16 he participated in San Bernardino Valley Municipal Water District’s Strategic Plan meeting where they met with other stakeholders on the committee to refine Valley District’s Strategic Plan; and September 22 he participated in the Highland Chamber of Commerce monthly meeting. Vice Chairman Goodrich reported on the following: September 10 he met the General Manager/CEO at the SNRC site for an update on construction progress; September 17 he met with the General Manager/CEO to review the agenda; and September 22 he participated in the Highland Chamber of Commerce monthly meeting. Chairman Smith reported on the following: September 17 he met with the General Manager/CEO to review the agenda; and September 22 he was the guest speaker for the 4 Minutes 9/23/2020 sma Highland Chamber of Commerce monthly meeting, where he provided an update on construction progress of the Sterling Natural Resource Center. Information only. GENERAL MANAGER/CEO REPORT The General Manager/CEO reported on the following: • Elections update: The City of Highland will have four polling locations located at City Hall, the YMCA, San Manuel Events Center, and Immanuel Baptist Church. City and County of San Bernardino locations are not known at this time. • September 22, he provided a tour of the Sterling Natural Resource Center for San Bernardino City Unified School District board members. The General Manager/CEO provided information on upcoming events: • October 1- District staff will host a tour of the Sterling Natural Resource Center for the East Valley Association of Realtors. • October 3-11 is “Water Professionals Appreciation Week”. During this national event the District will raise awareness of the critical role water professionals have in delivering safe drinking water to residents. • October 12 - District will be closed in observance of Columbus Day. • October 15 at 10:15 am - National Great Shakeout Drill: staff will practice their “Drop, Cover, and Hold On” skills during the annual drill and will focus on earthquake preparedness and safety. The General Manager/CEO thanked the public for their continued support during these trying times and for participating in the District’s teleconferencing meetings. He stated that meetings will continue to be held via teleconference until further notice. Information only. LEGAL COUNSEL REPORT Legal Counsel informed the Board that due to COVID-19, the court system is backlogged and filings are taking longer to process than normal. BOARD OF DIRECTORS’ COMMENTS Director Morales and Director Coats congratulated Eileen Tafolla-Bateman for her 25 Years of Service with the District. Information only. 5 Minutes 9/23/2020 sma ADJOURN Chairman Smith adjourned the meeting at 6:11 p.m. ___________________________ David E. Smith, Board President __________________________ John Mura, Secretary R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Jus tine Hendric ksen District C lerk B O AR D AGE N D A S TAF F R E P ORT Agend a Item #3.c . Meeting Date: O cto b er 14, 2020 C ons ent Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: Approve Directo rs ' fees and expens es for S eptemb er 2020 R E C O MME N D AT IO N: S taff rec ommend s that the Bo ard ap p ro ve the G overning Bo ard Members' F ees and Expenses fo r S ep tember 2020. B AC KGR O UN D / AN ALYS IS : T he Board has ins truc ted s taff to lis t all d irecto r fees and expenses as a s ep arate agenda item to s how full fis c al trans p arency. O nly after Board review and approval will the c o mp ens ation and expens es be paid. AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability a) P rac tice Trans parent and Ac countab le F is cal Management R E VIE W B Y O T HE R S : T his agenda item has been reviewed by the Ad minis tratio n d ep artment. F IS C AL IMPAC T T he fis c al impac t as soc iated with this agenda item is $5,779.50 whic h is includ ed in the c urrent fis c al b udget. ATTACH M E N TS: Description Type Directors' Expense Reports September 202 0 Backup Material B O AR D AGE N D A S TAF F R E P ORT Agenda Item #4. Meeting Date: O cto b er 14, 2020 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: Legis lative Up d ate R E C O MME N D AT IO N: T his item is fo r info rmatio nal p urp o s es only. B AC KGR O UN D / AN ALYS IS : Active engagement in the legis lative pro cess is imp erative to public adminis tratio n. T he d ecis io ns mad e b y elected o fficials and s taff shap e the d ay-to -d ay ac tivities of the Distric t. T he Dis tric t works clos ely with T he O nate G ro up and R esolute who are bas ed in S ac ramento and have exc ellent working relations hips with regulatory agencies , elected offic ials, and administration s taff. Due to C O VI D-19, the legis lative s es s io n has been s ignificantly d ifferent than a typical year. T he legislature s uspend ed s es s io n twic e due to elec ted offic ials and their staff being c o nfirmed to have cases o f C O VI D-19. T his has significantly c o mp res sed time fo r required hearings lead ing up to an Augus t 30 cons titutional deadline. C O VID-19 also had signific ant impac ts on the revenue projec tio ns for the F is cal Year 2020-21 S tate Bud get, res ulting in the need to p rep are fo r exp enditure c uts . Legislatio n the Dis trict is mo nito ring inc ludes : AB 685; imminent hazard to emp lo yees : exp o s ure: no tific ation: s erio us vio lations S B 1099; Emergency bac kup generato rs : c ritic al facilities S B 1386; Loc al government: asses s ments , fees , and c harges : water: hydrants F Y 2020-21 S tate Bud get and s ubs equent Trailer Bills T he District continues to be engaged in the evolving Executive O rders and permanent regulations as a result of C O VI D -19. T his includes addressing the ability to disconnect utilities for delinquency during and immediately following an C O VI D -19 emergency, and the impacts that this has on both water agencies and property owners. S taff will continue to wo rk c lo s ely with legis lative ad voc ates in S ac ramento . T hrough the District’s memb er in AC WA and C alifo rnia Municipal Utilities As s o c iation (C MUA), staff is receiving briefings , p artic ip ating in working group s , and advo cating fo r regulations and legislatio n that c o uld imp ac t o ur community. Ad d itionally, the District is monitoring activity fo r the upcoming G eneral Elec tion in November. T his inc ludes the races fo r Assembly and S enate s eats along with ballot initiatives. T hes e results will s hape the topic s for d is cus s io n in the next two-year s es s io n whic h b egins in January 2021. R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Kelly Malloy Direc tor o f S trategic S ervic es AG E N C Y G O ALS AN D OB J E C T IVE S : G oal and O b jectives I - Implement Effec tive S o lutio ns T hrough Visionary Leadership c) S trengthen R egional, State and N ational P artnerships F IS C AL IMPAC T T here is no fis cal impac t as s o c iated with this agend a item. ATTACH M E N TS: Description Type Legislative Update P resentation LEGISLATIVE UPDATE Pilar Oñate Quintana | David Quintana | Jarrell Cook October 7, 2020 REMOTE COMMUNICATIONS & COVID-19 January 6 Legislature Reconvened March Brought New COVID-19 Reality to the Capitol March 20 – May 4 First Extended Legislative Recess Result of Coronavirus Outbreak Session Resumed July 27 Initial Week- Long Summer Recess Extended After Several Lawmakers Test Positive August 26 Senate Temporarily Shutdown Republican Senator Tests Positive and Participates Via Video Final Night of Session Delays and Tension with Many High-Profile Bills Unable to be Take Up Before Midnight Deadline Zoom Participation-Related Tensions in the Senate with News Headlines Part of Chaotic Year Senate Processed 500 Assembly Bills and Assembly 200 Bills from the Senate •Executive Order Protecting Consumers Unable to Pay Water Bills •Does Not Eliminate Obligation to Pay for Water Service •State Water Resources Control Board •April 30 Issues Best Practices and Guidelines Related to Executive Order •ACWA Forms Shutoffs Suspensions Working Group •Pressure to Provide Relief to Low-Income Households Once Accumulated Bills Due 3 COVID-19 IMPACTS WATER INDUSTRY April 2, 2020 Governor Executive Order Restricting Water Shutoffs to Homes and Small Businesses While State Responds to Pandemic •Negative Impacts on State Economy •Direct and Indirect Implications for State Budget •$54.3 Billion General Fund Budget Problem for Fiscal Year 2020-21 •Lower Revenues •Severe Decline in Economic Activity •Revenues Lower by $42 Billion than Projected in January •Higher Caseload-Related Spending Across Safety Net Programs •9.2% Increase in Medi-Cal Enrollees •51.1% Increase in CalFresh Participation •42.4% Increase in CalWORKS Participating Families 4 COVID-19 IMPACTS STATE BUDGET Administration’s Estimates for Revenues in FY 2019-20 and FY 2020-21 Declined Substantially Between January and May •Rely Heavily on Federal Funds & Borrowing •Only $5.9 Billion (11%) of All Solutions Represent Actual Spending Reductions 5 BUDGET SOLUTIONS Federal Funds 19% Trigger Defferals or Loans 14% Non-Trigger Deferrals 12%Trigger Reductions 7% Non-Trigger Reductions 4% Reserves 16% Withdrawal of Jan. Proposals & Other 9% Enrollment Revisions 6% Tax Increases 8% Special Fund Loans & Transfers 5% The enacted budget includes the major categories shown in the chart to address the $54 billion budget deficit. •$11 Billion in Spending Reductions •K-14 Deferrals •Special Fund Loans Subject to Federal “Trigger” Language 6 BUDGET APPROVED The Safe and Affordable Drinking Water monies allocated from the Greenhouse Gas Fund starting last year continued These monies were allocated last year vs. a water tax If the Federal Government passes legislation by October 15, 2020 providing at least $14 billion in funding to the State, all of the amounts subject to the “trigger” would be restored. If the Federal Government provides less than $14 billion, the restorations would be made proportional to their share of the total. BOND PROPOSALS, BILLS & LEGISLATIVE OUTREACH 7 8 SEPTIC TO SEWER COALITION EFFORT •Late 2019 East Valley Water District Helped Lead and Develop Septic to Sewer Funding Proposal •Gained Support from SBVMWD, EVWD, WMWD, City of San Bernardino •EVWD + Eastern Municipal Water District at Forefront of Crafting Proposal Language •Nearly All Regional Legislators and/or Staffers Briefed on Issue and Proposal •Strongest Support –Assemblymembers Ramos and Reyes; Senator Leyva •Language Included in Most Recent Draft Version of Assembly Bond Proposal Early in 2020, administration and legislative bond proposals for a climate/resources bond cratered due to COVID budgetary impacts. Though bond ultimately not to be, groundwork well-laid for future efforts 9 LATE BREAKING STIMULUS/DISASTER RELIEF FAILED •Governor + Democratic Leaders Did Not Reach Agreement •End-of-Session Fire Prevention Spending Package •Began at $3 billion and Fell to $500 million, then Collapsed •Assemblymember Reyes Receiving Attention and Credit for Legislation •Clears Hurdles for Inmate Firefighters to Join California Firefighters When Released COVID-19 RELATED BILLS PROLIFERATED AB 685 (Reyes)Requires Public Agencies to Notify Employees if Potentially Exposed to COVID at Worksite •Provide Written Notice to Employees and Employers of Subcontracted Employees •Provide Written Notice to Exclusive Representative of these Employees •Provide All Employees Who May Have Been Exposed With Information Regarding COVID-19-Related Benefits •Notify All Employees and Employers of Subcontracted Employees, and Exclusive Representative on Disinfection and Safety Plan the Employer Plans to Implement WATER RELATED BILLS FAILED AB 6 Authorize Attorney General to Bring Civil Action to Enforce Water Pollution Laws in Fish and Game Code, and Required Attorney General to Notify Department of Fish and Wildlife Before Bringing Action AB 3030 Established New Land, Water and Ocean Protection Goals, Including Protection of 30% of State’s Land Areas and Water by 2030 12 ONGOING OUTREACH TO EVWD-AREA LEGISLATORS Septic to Sewer Issue Pre-COVID Capitol Rounds Focused on SNRC Updates and Septic Coalition Effort Air Quality Permitting Information 2020 GENERAL ELECTION 13 Democratic 46% Republican 24% No Party Preference 24% Other 6% 14 GENERAL POLITICAL DYNAMICS Statewide Party Registration (July 3, 2020) •Number of Democrats Increased While Republicans and No Party Preference (NPP) Decreased •Presidential Race is Likely to Drive Turnout and Shake-Up Ballot Races 15 COMPETITIVE CONGRESSIONAL RACES •CD 8 Bubser (D) v. Obernolte (R) •CD 10 Harder (D) v. Howze (R) •CD 21 Cox (D) v. Valadao (R) •CD 39 Cisneros (D) v. Kim (R) •CD 45 Porter (D) v. Raths (R) •CD 48 Rouda (D) v. Steel (R) •At State Level, Legislative Moderate Democrats Have New Leadership in Blanca Rubio 16 STATE ASSEMBLY RACES •80 Seats (61 Democrats, 17 Republican, 1 Independent, 1 Vacancy) •76 of the 80 Seats Contested •Many Incumbents Facing Weak Challenges, with a Few Notable Races •Expect Democrats to Maintain Supermajority in Assembly (Some Seats May Flip) INCUMBENT RACES TO WATCH •AD 42 Mayes (Ind) v. Kutyuk (R) •AD 59 Jones-Sawyer (D) vs Martinez (R) •AD 68 Choi (R) v. Fox (D) OPEN SEATS •AD 13 Villapudua (D) v. Miller (D) •AD 25 Lee (D) v. Brunton (R) •AD 33 Smith (R) v. Herrick (R) •AD 37 Bennett (D) v. Cole (R) •AD 38 Valladares (R) v. Volotzky (R) •AD 57 Calderon (D) v. Martinez (R) •AD 67 Carlos (D) v. Seyarto (R) •AD 72 Dierdre Nguyen (D) v. Janet Nguyen (R) •AD 73 Rhinehart (D) v. Davies (R) •AD 78 Davis (D) v. Ward (D) 17 STATE SENATE RACES •40 Seats (29 Democrats, 11 Republican) •20 of the 40 Seats Contested •Several Powerful Senators Termed Out (Beall, Hill, Jackson) •Expect Democrats to Maintain Supermajority INCUMBENT RACES TO WATCH •SD 29 Chang (R) v. Newman (D) •SD 37 Moorlach (R) vs Min (D) OPEN SEATS •SD 3 Eggman (D) v. Ridenour (R) •SD 13 Becker (D) v. Glew (R) •SD 15 Cortese (D) v. Ravel (D) •SD 17 Laird (D) v. Nohrden (R) •SD 19 Limon (D) v. Michaels (R) •SD 23 Medina (D) v. Ochoa Bogh (R) •Seat Held by Senator Mike Morrell •Abigail Medina (D) Won 28.1% of Votes in Primary •Rosilicie Ochoa Bogh (R) Won 24.8% of Votes Primary •Remaining Primary Votes Split Closely Between the Democratic and Republican Candidates •Roughly 12% More Votes Going to Republicans 18 SD 23 MEDINA V. OCHOA BOGH Democrat 48% Republican 46% American Independent 5% Green 1% Voter Demographics (July 3, 2020) 19 KEY NOVEMBER INITIATIVES Split Roll (Prop 15) Affirmative Action (Prop 16) Rent Control (Prop 21) Gig Work IC Exemption (Prop 22) Privacy (Prop 24) 20 LOOKING AHEAD •New Legislators, New Session •Likely Old Issues •Several Groups Pushing for a Special Session •Wildfire Relief •Budget Woes •Possibly Pent Up Bills Shelved or Lost Due to COVID-19 •Affordable Water Issues -Both COVID -Related and More Broadly B O AR D AGE N D A S TAF F R E P ORT Agenda Item #5. Meeting Date: O cto b er 14, 2020 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: C ons id er Adoptio n of R es o lution 2020.28 - Estab lis hing the Numb er of C o mmissioners o f the C ommunity Ad vis ory C o mmis s ion and appro ve Appointment of R ec o mmended C ommis s io ners R E C O MME N D AT IO N: S taff recommend s that the Board consider ad o p ting R es olutio n 2020.28 estab lishing the number o f C ommis s io ners fo r the C ommunity Ad visory C ommis s io n, and ap p ro ve the appo intment of the rec ommend ed C ommunity Ad vis ory C o mmis s ioners . B AC KGR O UN D / AN ALYS IS : T he Dis tric t s trives to maintain high d egrees of engagement with the pub lic. Input from res id ents is a key part of the p lanning process for Dis tric t o p erations . T he C ommunity Advis o ry C o mmis sion p ro vid es an o p p o rtunity fo r a group o f res idents to dis c us s projec ts and programs o f interes t. O ver the las t few months , the Dis tric t called fo r ap p licatio n s ub mis s io ns to fill vac anc ies on the C ommunity Ad vis ory C ommis s ion. O nce rec eived , the G eneral Manager/C EO and staff c onducted virtual interviews with interes ted c andidates . As a res ult o f the p ro c es s , s taff is recommending the follo wing ap p ointments : R eap p o intment o f C urrent C o mmissioners : Vincent Laster Dr. P amela Miller F red Yauger Ap p o intment o f New C o mmis s ioners : Dr. Alan Kay G ail S helton All ind ivid uals recommended fo r ap p o intment are highly motivated memb ers of this c ommunity that have taken an interes t in the future of the Dis trict. If appro ved, the new C ommunity Advisory C ommis s ion wo uld meet in No vember. AG E N C Y G O ALS AN D OB J E C T IVE S : R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Kelly Malloy Direc tor o f S trategic S ervic es G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability d ) P rovide Q uality I nfo rmation to Enc o urage C o mmunity Engagement F IS C AL IMPAC T T here is no fis cal impac t as s o c iated with this item. ATTACH M E N TS: Description Type Resolution 2020.28 Resolutio n Letter East Valley Water District Resolution 2020.28 Page 1 of 2 RESOLUTION 2020.28 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING THE NUMBER OF COMMISSIONERS FOR THE COMMUNITY ADVISORY COMMISSION WHEREAS, the engagement of community members is essential to transparent governance; and WHEREAS, the Community Advisory Commission (Commission) is authorized to receive updates on the District activities and provide constructive input; and WHEREAS, the Commission is authorized to hear appeals from enforcement decisions made by the General Manager/CEO for violations of water conservation measures; and WHEREAS, the Commission serves as an advisory body to the Board of Directors; and WHEREAS, the Board of Directors shall consider the recommendations of the Commission but will not be bound thereby. NOW, THEREFORE, BE IT RESOLVED, the Community Advisory Commission shall consist of up to five (5) eligible individuals selected through a process developed by the General Manager/CEO. PASSED, APPROVED and ADOPTED this 14th day of October 2020. ROLL CALL: Ayes: Noes: Abstain: Absent: David E. Smith Board President ATTEST: _____________________________ John Mura Secretary, Board of Directors East Valley Water District Resolution 2020.28 Page 2 of 2 October 14, 2020 I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2020.28 adopted by the Board of Directors of East Valley Water District at its Regular Meeting held October 14, 2020. _____________________________ John Mura Secretary, Board of Directors B O AR D AGE N D A S TAF F R E P ORT Agenda Item #6. Meeting Date: O cto b er 14, 2020 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: C ons id er Materials Testing and Ins p ectio n S ervices C ontrac t Amendment fo r the S terling Natural R esourc e C enter (S NR C ) R E C O MME N D AT IO N: S taff rec o mmend s that the Board o f Directo rs autho rize the G eneral Manager to exec ute a contract amend ment with G ro up Delta C ons ultants to provid e Material Testing and Ins p ec tion S ervices for the S NR C project fo r a no t-to -exceed amo unt of $350,000. B AC KGR O UN D / AN ALYS IS : In F ebruary 2019, the Board of Direc tors autho rized a c o ntrac t with G ro up Delta C o nsultants for a not-to- exc eed amo unt of $613,673 to provid e material testing and ins p ec tion s ervic es d uring the cons tructio n of the S NR C and as s o ciated effluent p ipelines . At that time, the S NR C p ro ject did no t inc lude the anaerobic d igestio n s ystem which was autho rized to be inc o rporated into the project in S ep tember 2019. With the inc lusion o f the anaerobic diges tion sys tem, additio nal material tes ting and ins p ec tion s ervic es will b e needed to ens ure that thos e elements o f the p ro jec t confo rm with the s pecified req uirements of c o nstruc tion. T he sc o p e of this ad d ed wo rk includ es soil compactio n tes ting, strength tes ting of concrete, tes ting o f sub grade and p aving, and inspec tion of s truc tural steel weld ing and bolting. T he amendment value of $350,000 inc ludes $294,221.65 as the no t-to-exceed amount fo r the antic ip ated services and $55,778.35 as an owner-controlled contingenc y that may b e needed to c o ver unfores een items and p o tential overtime to s upport s ched ule need s . T he owner-controlled c o ntingenc y will only b e used upon the approval o f the Dis trict. A d etailed d esc rip tion of s ervic es to be pro vided fo r the not-to-exc eed amount of $294,221.65 is presented in the attac hed p ro p o s al from G roup Delta C o ns ultants dated O c tober 5, 2020. AG E N C Y G O ALS AN D OB J E C T IVE S : G oal and O b jectives I - Implement Effec tive S o lutio ns T hrough Visionary Leadership a) Identify O pportunities to O p timize Natural R esourc es R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Jeff No elte Direc tor o f Engineering & O p eratio ns G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources a) Develop P ro jec ts and P ro grams to Ens ure S afe and R eliable S ervices c) D edicate E fforts Toward S ystem M aintenance and Modernization R E VIE W B Y O T HE R S : T his agenda item has been reviewed by the executive management team. F IS C AL IMPAC T T he no t-to-exceed contrac t amendment amo unt of $350,000 exceeds both the current year b udget, and the amount includ ed in our S R F fund ing reques t. In o rd er to avo id negative s ched ule and cost impac ts, staff is reques ting that the d efic it b e paid out o f Dis tric t rep lac ement res erves. ATTACH M E N TS: Description Type Group Delta letter proposal 1 0-5 -20 Exhibit October 5, 2020  East Valley Water District   31111 Greenspot Road  Highland, CA 92346  Attention: Ash Dhingra  Subject: Change Order Request to Provide Materials Testing and Inspection Services  Sterling Natural Resource Center Project  Highland, California  GDC Project No. MT3220  Dear Mr. Dhingra,  Group Delta would like to respectfully request a change order for Material Inspection and Testing  for  the  subject  project.  This  estimate  was  prepared  using  the  approved  SNRC  –  July  2020  remaining activities schedule along with the expansion of our original scope. The scope expansion  includes but is not limited to; Grading and compactive efforts in and around the facility, concrete  placement observation/ sampling & laboratory testing and construction of the digester facilities.  We are requesting the amount of $294,221.65.  Please provide written authorization to proceed.   GROUP DELTA CONSULTANTS, INC.  Nicholas Turner QCM, QSP   Regional Director of Inspection &Testing   TASKS/ SERVICES Days Personnel Estimated  Units Unit  Hourly Rate  Amount  Geotechnical Observation & Testing Technical Observation and Testing Services During Construction Soils Technician ‐ Density Testing, Inspection, & Observation 90 720 Hours 125.00$              90,000.00$                 Asphalt Technician ‐ Density Testing, Inspection, & Observation 5 40 Hours 125.00$              5,000.00$  Geotechnical Sub Total Special Inspection and Materials Testing Concrete Testing and Inspection ACI Technician ‐ Placement 25 100 Hours 125.00$              12,500.00$                 Cylinder Pick Up 80 Each 65.00$                5,200.00$  Estimated Total Digestor Construction  Soils Technician ‐ Density Testing, Inspection, & Observation 55 440 Hours 125.00$              55,000.00$                 ACI Technician ‐ Placement 21 108 Hours 125.00$              13,500.00$                 ICC Special Inspector ‐ Welding Inspection 20 160 Hours 125.00$              20,000.00$                 Travel 53 53 Hours 125.00$              6,625.00$  ICC Special Inspector ‐ Bolting 7 56 Hours 125.00$              7,000.00$  Estimated Total Miscellaneous Materials Testing Laboratory Testing Services Sieve Analysis % Passing #200 Sieve (ASTM D1140)8 Tests 60.00$                480.00$  Sieve Analysis w/ Hydrometer (ASTM D422)8 Tests 210.00$              1,680.00$  Maximum Density and Optimum Moisture (ASTM D1557) 4” Mold 10 Tests 235.00$              2,350.00$  Compressive Strength, per cylinder (ASTM C39)300 Tests 35.00$                10,500.00$                 Misc. Sub Total Project Management, Administration, and Final Report Project Manager, Project Management, Review 10 Hours 185.00$              1,850.00$  Quality Control /  Quality Assurance Manager 10 Hours 185.00$              1,850.00$  Project Assistant / Dispatch / Field Coordination 0 Hours 80.00$                No Further Charge  Travel (mileage)1000 Fee 0.54$ 540.00$  Final Letters 1 Fee 4,000.00$          4,000.00$  Cost incurred between June 25, 2020 and August 28,2020 79,597.65$                 $               (17,690.00+5,761) Estimated Total Estimate is based on August 27th 2020 to September 30, 2021 Negotiated discount  Plus Additional Credit Total Estimated Fees Notes: 1) 2) 3) 4) 5) 6) 7) 8) 102,125.00$  TABLE 1 ‐ COST ESTIMATE  Special Inspection and Material Testing East Valley Water District Sterling Natural Resource Center Project No. MT3220 95,000.00$  17,700.00$  The rates for inspection/testing not listed above will be provided upon request.   15,010.00$  8,240.00$  $ 294,221.65 The estimated quantities are based on rough grading plans and schedule provided. Deviations from these quantities and amounts will lead to changes in actual charges incurred and  increase in budgeted amount.  If quantities need modification, please notify us immediately to adjust the quantities reflecting the budget.    This estimate assumes that the project IS subject to prevailing wage laws. This estimate EXCLUDES Methane Inspection Services and Fabrication Shop Services The hourly rates will be assessed based on four hours minimum and eight hours for work beyond four hours. Same day cancellations will be assessed at two hours  minimum and cancellation received within two hours of the scheduled time, will be billed for four hours minimum. Overtime will be applied at 1.5 times the regular hourly rate including Saturdays and additional hours at 2.0 times (including Sundays and Holidays) after first 12  hours of work.  The samples on‐hold (including concrete and/or soils) will be assessed based on unit rate fees.  No over‐time is assumed in this cost estimate.   Cost estimate was based off of the following assumptions: Full time (8 hrs) during rough grading, fine grading and structure backfill Full time (8 hrs) during shoring installation Part time (4 hrs) during excavations and utility structures 15 days part time (4 hrs) for foundation observation 5 days part time (4 hrs) for curb and gutter Part time (4hrs) during materials testing and inspection B O AR D AGE N D A S TAF F R E P ORT Agenda Item #7. Meeting Date: O cto b er 14, 2020 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: C ons id er Adoptio n of R es o lution 2020.26 - Hazard Mitigation P lan R E C O MME N D AT IO N: S taff rec ommend s that the Bo ard ad o p t R esolution 2020.26 and approve the 2020 Hazard Mitigatio n P lan . B AC KGR O UN D / AN ALYS IS : An effec tive emergenc y res p ons e pro gram begins with active preparatio n before an emergenc y exis ts. T he tho ro ugh cons id eratio n of what could o c cur allo ws critic al infras tructure organizations , like Eas t Valley Water Dis tric t to take s teps that will ens ure c ontinuity in operations . T he R o b ert T. S tafford Dis as ter R elief and Emergenc y As s is tanc e Ac t (S tafford Ac t), as amend ed b y the Dis as ter Mitigatio n Ac t of 2000 p ro vides the legal b as is for s tate, loc al, tribal, and territory go vernments to undertake ris k-bas ed ap p ro ac hes to reduc ing natural hazard ris ks through mitigatio n planning. S pecific ally, the S tafford Ac t requires state, lo c al, trib al, and territorial governments to develop and adopt F EMA-approved Hazard Mitigatio n P lans as a cond ition for rec eiving certain types o f no n-emergency d is as ter as s istanc e. T he F ed eral Emergenc y Management Agency (F EMA) and C alifo rnia O ffice of Emergenc y S ervic es (C al O ES ) req uire c ommunities and o rganizatio ns to d evelo p and maintain a Hazard Mitigatio n P lan (HMP ). T his p lan allows the Distric t to b e eligible for grant as s is tance after a disaster and is to b e updated every five years and s ubmitted to F E MA fo r review and appro val. T he HMP is the only emergenc y related plan that is available fo r public review, however with the addition of info rmation req uired by the Americ an Water and Infras tructure Act o f 2018's R is k and R es iliency As s es s ment, s ens itive portio ns o f this doc ument have b een redacted . T his community-d riven, living doc ument examines vulnerab ilities to natural and man-made hazards and then identifies s trategies to reduce or eliminate imp acts . Within the HMP is a review of projec ts completed within the las t five years , recent natural and man-made events , and mo s t rec ent s c ientific d ata o n hazard s whic h is then us ed to develop the Hazard Mitigation P lan’s strategy to id entify and p rio ritize the mo s t effective mitigatio n actio ns . Much like other s trategic planning elements in p lac e thro ughout the Dis tric t, the HMP includ es a s eries o f meas urab le goals and o b jectives that fac ilitate s uc ces s evaluation and p ro jec t progres s . In the Dis trict’s cas e, the Hazard Mitigatio n P lan foc us es o n reduc ing d amage to infras truc ture and interrup tio n in critical lifeline s ervices that could b e impac ted within the s ervic e area. Hazard mitigation p ro jects s uc h as s ewer and main p ipeline replacement with earthquake resistant material, c an help p ro tec t the community fro m the effec ts o f a d is as ter. T his d oc ument c o ntains b o th pub lic and c o nfidential information as defined in S tate and F ed eral law. Members of the p ub lic interested in reviewing the doc ument c an contac t District staff to view a modified vers io n. R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Kelly Malloy Direc tor o f S trategic S ervic es contac t District staff to view a modified vers io n. A P lanning Team with rep res entatives fro m the Dis tric t’s internal programs was developed to p ro vide input to the doc ument update. T he Dis tric t als o hos ted a C o mmunity Advis ory C ommis s io n meeting which inc luded inviting o uts id e s takeho ld ers to p ro vid e ad d itio nal inp ut. C alO ES and F EMA have both reviewed the doc ument and provid ed comments . T he final step in the five-year proc es s req uires c o ns ideration o f formal appro val by the G overning Bo ard . AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I I - Deliver P ublic S ervic e with P urpose W hile Emb rac ing C ontinuo us G rowth a) Ad vanc e Emergency P repared ness Effo rts R E VIE W B Y O T HE R S : T his items has b een reviewed b y the C ommunity Ad vis o ry C o mmis s ion and Legis lative and P ublic Affairs C ommittee. F IS C AL IMPAC T T here is no fis cal impac t as s o c iated with this item. ATTACH M E N TS: Description Type Resolution 2020.26 Resolutio n Letter East Valley Water District Resolution 2020.26 Page 1 of 2 RESOLUTION 2020.26 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ADOPTING THE 2020 HAZARD MITIGATION PLAN WHEREAS, the preservation of life and property is an inherent responsibility of local, state and federal government, and the East Valley Water District (District); and WHEREAS, the District is subject to various hazards including wildfires, earthquakes, drought, and floods; and WHEREAS, the District is committed to increasing the disaster resistance of the infrastructure within the District boundaries as well as the region; and WHEREAS, the Federal Disaster Mitigation Act of 2000 requires all cities, counties, and special districts to adopt a Local Hazard Mitigation Plan to receive disaster mitigation funding from the Federal Emergency Management Agency (FEMA); and WHEREAS, the District has approved and adopted a Multi-Jurisdictional Hazard Mitigation Plan in participation with other agencies in San Bernardino County. NOW, THEREFORE, be it resolved by the Board of Directors of the East Valley Water District adopt the 2020 Hazard Mitigation Plan. PASSED, APPROVED and ADOPTED this 14th day of October 2020. ROLL CALL: Ayes: Noes: Abstain: Absent: David E. Smith Board President ATTEST: _____________________________ John Mura Secretary, Board of Directors East Valley Water District Resolution 2020.26 Page 2 of 2 October 14, 2020 I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2020.26 adopted by the Board of Directors of East Valley Water District at its Regular Meeting held October 14, 2020. _____________________________ John Mura Secretary, Board of Directors R ecommended b y: Jo hn Mura G eneral Manager/C EO B O AR D AGE N D A S TAF F R E P ORT Agenda Item #8. Meeting Date: O cto b er 14, 2020 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: C ons id er Board Meeting C anc ellatio ns R E C O MME N D AT IO N: S taff rec ommend s the following Board meeting c hanges : 1. C anc el the regular board meeting s c hed uled fo r No vember 11, 2020; and ; 2. C anc el the regular b o ard meeting s c heduled for Dec emb er 23, 2020 B AC KGR O UN D / AN ALYS IS : Eas t Valley Water Dis tric t’s regular board meetings o cc ur on the 2nd and 4th Wed nes d ays of each month. S taff is recommending that the Board of Direc tors app ro ve the c anc ellatio n of the Novemb er 11, 2020 and the December 23, 2020 regular meetings, as the No vemb er 11 meeting falls on Veteran's Day and Dec emb er 23 d ue to lack of quo rum. T hes e c ancellatio ns will no t imp ac t Dis tric t operatio ns and routine items are being sc heduled acc o rd ingly. AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability a) P rac tice Trans parent and Ac countab le F is cal Management F IS C AL IMPAC T T here is no fis cal impac t as s o c iated with this agend a item.