HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 01/13/2021REGULAR BOARD MEETING
January 13, 2021 - 5:30 PM31111 Greenspot Road, Highland, CA 92346Closed Session Begins at 4:30 PM
In an effort to prevent the spread of COVID-19 and in accordance with Governor
Newsom's Executive Order N-25-20 and N-29-20, this meeting is being conducted via
teleconference. There will be no public location for attending this meeting in person.
Members of the public may listen and provide public comment telephonically.
Anyone wishing to join the meeting may do so using the following information:
DIAL: 1-209-425-5876 and enter CONFERENCE ID: 901 532 41#
You may also join by clicking HERE to join the meeting via Microsoft Teams.
AGENDA
"In order to comply with legal requirements for posting of agenda, only those items filed
with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday
meeting not requiring departmental investigation, will be considered by the Board of
Directors".
CALL TO ORDER
ROLL CALL OF BOARD MEMBERS
PUBLIC COMMENTS
Any person wishing to speak to the Board of Directors is asked to complete a Speaker
Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is
limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State
of California Brown Act, the Board of Directors is prohibited from discussing or taking
action on any item not listed on the posted agenda. The matter will automatically be
referred to staff for an appropriate response or action and may appear on the agenda at a
future meeting.
AGENDA - This agenda contains a brief general description of each item to be
considered. Except as otherwise provided by law, no action shall be taken on any item not
appearing on the following agenda unless the Board of Directors makes a determination
that an emergency exists or that a need to take immediate action on the item came to the
attention of the District subsequent to the posting of the agenda.
l;:AST VALLEY WATER DISTRICT
LEADERSI-I II P • PAR TNERSl·!IIIP • ST EWARD SII-U P
1.Approval of Agenda
REC ESS IN TO C LO SED SESSIO N
C L OSE D SE SSI O N
2.C O N FEREN C E WIT H REA L PRO PERT Y N EG O T IATO RS
(Government Code Section 54956.8)
Property: A PN: 1191-251-02, -05, -06
Negotiating Parties: J ohn Mura, General Manager/C EO
Under Negotiation: Price and Terms of Sale
5:30 P M RE C O N VE N E ME E T I N G
PLED G E O F A LLEG IA N C E
RO LL C A LL O F BO A RD MEMBERS
A N N O UN C EMEN T O F C LO SED SESSIO N A C T IO N S IT EMS
P U B L I C C O MME N T S
3.AP P RO VAL O F C ON SE N T C AL E N D AR
All matters listed under the C onsent C alendar are considered by the Board of
Directors to be routine and will be enacted in one motion. T here will be no
discussion of these items prior to the time the board considers the motion unless
members of the board, the administrative staff, or the public request specific items to
be discussed and/or removed from the Consent Calendar.
a.Approve the November 25, 2020 regular board meeting minutes
b.Approve the December 9, 2020 regular board meeting minutes
c.Approve Directors' fees and expenses for December 2020
d.November 2020 Disbursements: Accounts payable disbursements for the
period include check numbers 256931 through 257077, bank drafts, and A C H
Payments in the amount of $11,295,915.96 and $413,443.21 for payroll.
e.Financial Statements for November 2020
f.Adopt 2021 IRS Mileage Rate
D I SC U SSI ON AN D P O SSI B L E AC T I O N I T E MS
4.C onsider Approval of Plant 134 Granular Activated C arbon Progressive Design-
Build Agreement
5.C onsider Approval of Agreement with Tesla Inc. for Battery Storage System
Installation at District Facilities
6.C onsider Approval of Elm Street Water Main Replacement Construction C ontract
I N F ORMAT I O N AL I T E MS
7.2021 C ommittee and Representative Assignments
RE P O RT S
8.Board of Directors' Reports
9.General Manager/C EO Report
10.Legal Counsel Report
11.Board of Directors' Comments
AD J O U RN
P LEAS E NO T E:
Materials related to an item on this agenda s ubmitted to the Board after dis tribution of the agenda packet
are availab le fo r pub lic ins p ectio n in the District's o ffic e lo cated at 31111 G reens p o t R d., Highland , during
normal bus ines s ho urs. Also, s uc h d o cuments are available on the District's website at www.eastvalley.org
subject to staff's ability to pos t the doc uments before the meeting.
P urs uant to G overnment C o d e S ec tio n 54954.2(a), any reques t for a d is ab ility-related modific ation or
ac commodation, inc luding auxiliary aid s o r s ervic es , that is s o ught in order to p artic ip ate in the above-
agendized p ublic meeting s ho uld be d irected to the District C lerk at (909) 885-4900 at leas t 72 ho urs prior
to said meeting.
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Minutes 11/25/2020 sma
Draft pending approval
EAST VALLEY WATER DISTRICT November 25, 2020
REGULAR BOARD MEETING
VIA TELECONFERENCE
MINUTES
The Chairman of the Board called the meeting to order at 5:32 p.m. Director Goodrich
led the flag salute.
PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Kelly Malloy, Director of Strategic Services; Justine
Hendricksen, District Clerk; Shayla Antrim, Sr. Administrative
Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Smith declared the public participation section of the meeting open at 5:33
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Coats-Goodrich) by unanimous roll call vote that the November 25, 2020
agenda be approved as submitted.
APPROVE THE OCTOBER 14, 2020 REGULAR BOARD MEETING MINUTES
M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board approve the
October 14, 2020 regular board meeting minutes as submitted.
DIRECTORS’ FEES AND EXPENSES FOR OCTOBER 2020
M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board approve the
Directors’ fees and expenses for October 2020 as submitted.
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APPROVE THE FINANCIAL STATEMENTS FOR QUARTER ENDED SEPTEMBER 30, 2020
M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board approve
the financial statements for quarter ended September 30, 2020 as submitted.
DISBURSEMENTS
M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the General Fund
Disbursements #256817 through #256930 which were distributed during the period of
October 1, 2020 through October 31, 2020, bank drafts, and ACH Payments in the amount
of $7,011,060.58 and $624,133.62 for payroll and benefit contributions, totaling
$7,635,194.20 be approved.
REVIEW AND CONSIDER APPROVAL OF COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR YEAR ENDED JUNE 30, 2020
Ms. Renee Graves, CPA, Principal, CliftonLarsonAllen, briefly discussed the audit report
process and the letters included in the report.
The Business Services Manager gave a brief overview of the Comprehensive Annual
Financial Report (CAFR); he discussed highlights of the CAFR, including: a prior year
comparison, financial condition, capital asset condition, debt service coverage and FY
2019-2020 expenditures.
M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board approve the
Comprehensive Annual Financial Report and audit reports for the year ended June 30,
2020.
PARTICIPATION IN THE GREAT CALIFORNIA SHAKEOUT AND THE ADOPTION OF
RESOLUTION 2020.27
The Director of Strategic Services stated that the District participated in the annual
Great California Shakeout and reviewed the Districts emergency preparation
procedures and methods of community outreach for disaster preparedness.
M/S/C (Coats-Morales) by unanimous roll call vote that the Board adopt
Resolution 2020.27 as submitted.
ADOPT RESOLUTION 2020.32 AUTHORIZING AND APPROVING 2021 BUREAU OF
RECLAMATION WATERSMART DROUGHT RESPONSE PROGRAM: DROUGHT
CONTINGENCY PLANNING
The Director of Strategic Services stated that the Drought Contingency Plan is a
document that helps identify resiliency projects that can mitigate the negative impacts
of dry years and increase efficiency of current water use. The Bureau of Reclamation
(BOR) has issued a call for grant applications for this plan with a maximum request of
$200,000. That the BOR requires a resolution in which to apply for the grant. If awarded
the grant, the District would work with a consultant to facilitate the process and assist
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with the development of the document in a manner that in consistent with both State
and Federal conservation goals and requirements. Given the timing of this process, the
formal request for funds would be included in the FY 2021-22 or FY 2022-23 budget
process.
M/S/C (Carrillo-Morales) by unanimous roll call vote that the Board adopt
Resolution 2020.32 as submitted.
BOARD OF DIRECTORS’ REPORTS
Director Carrillo reported on the following: November 4 he participated in the City of
San Bernardino City Council meeting; November 10 he participated in the City of
Highland City Council meeting; November 17 he participated in the Inland Action
meeting via Zoom; and November 18 he participated in the City of San Bernardino City
Council meeting where they provided an year end budget update.
Director Coats reported on the following: November 3 he participated in the San
Bernardino Valley Municipal Water District Board meeting; November 9 he participated
in the Association San Bernardino County Special Districts Association meeting where
they discussed moving to virtual monthly meetings beginning with January; November
10 he met with the General Manager/CEO at the Sterling Natural Resource Center site
to view construction progress; November 17 he participated in the San Bernardino Valley
Municipal Water District Board meeting; November 24 he participated in the Highland
Chamber of Commerce monthly meeting; and November 24 he participated in the
Engineering and Operations Committee meeting.
Director Morales reported on the following: November 10 he participated in the Finance
& Human Resources Committee meeting; November 13 he participated in the East Valley
Association of Realtors meeting where he was provided an elections update; November
18 he participated in the Association of California Water Agencies Region 9 meeting
where he accepted the Chairman position; November 19 he met with the General
Manager/CEO for District updates; November 20 he served as Chairman of the Board in
the Association of California Water Agencies Region 9 meeting; November 24 he
participated in the Highland Chamber of Commerce monthly meeting; and November 24
he participated in the San Bernardino Board of Water Commissioners meeting.
Vice Chairman Goodrich reported on the following: November 4 het met with the
General Manager/CEO for District updates and to view construction progress of the
SNRC; November 10 he participated in the Finance & Human Resources Committee
meeting where they discussed the Comprehensive Annual Financial Report; November
20 he reviewed the agenda with the General Manager/CEO; and November 24 he
participated in the Highland Chamber of Commerce monthly meeting where
Assemblymember James Ramos was the speaker.
Chairman Smith reported on the following: November 4 he met with the General
Manager/CEO to view construction progress of the SNRC; November 18 he participated
in the San Bernardino Valley Water Conservation District Board meeting; November 20
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he reviewed the agenda with the General Manager/CEO; and November 24 he
participated in the Engineering & Operations Committee meeting.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager congratulated Chairman Smith and Director Carrillo on their re-
election to the Board of Directors.
The General Manager/CEO reported on the following:
• The District hosted a virtual award ceremony on November 19, which highlighted
the District’s annual accomplishments, presented service awards and recognized
the employee of the year Jennifer Wallace.
• Beginning November 16, Balfour Beatty and WEKA Inc. will begin installing a new
recycled water pipeline on 6th Street between Sterling Avenue and Central
Avenue. A mailer was distributed to local residents to provide them with
information on lane closures and construction dates and times.
• This year, the Employee Events Association is hosting its annual holiday toy drive
to support Ronald McDonald House. If you are interested in participating, please
bring your unwrapped gifts to the District by December 16.
• In observance of the Thanksgiving holiday, the District’s offices and customer
service lines will be closed November 26 and 27. Customers have been informed
of the closure through various social media posts and website alert. Information
on available payment options and water emergency phone line have also been
provided.
• Staff continues to monitor changing regulations and Executive Orders regarding
COVID-19, including health requirements.
The General Manager/CEO thanked the public for their continued support during these
trying times and for participating in the District’s teleconferencing meetings. He stated
that meetings will continue to be held via teleconference until further notice.
Information only.
LEGAL COUNSEL REPORT
Legal Counsel congratulated Chairman Smith and Director Carrillo on their re-election
to the Board of Directors.
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BOARD OF DIRECTORS’ COMMENTS
Director Morales thanked staff for their hard work on this year’s virtual Employee
Awards Ceremony; and he wished everyone a happy Thanksgiving.
Director Carrillo wished everyone a happy Thanksgiving and congratulated Chairman
Smith on his re-election to the Board.
Director Coats commended Chairman Smith and Director Carrillo on their re-election to
the Board and wished everyone a happy Thanksgiving.
Vice Chairman Goodrich echoed Director Morales’ comments.
Chairman Smith congratulated Director Carrillo on his re-election to the Board and
thanked staff for putting this evening’s meeting together.
Information only.
ADJOURN
Chairman Smith adjourned the meeting at 6:28 p.m.
___________________________
David E. Smith, Board President
__________________________
John Mura, Secretary
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Minutes 12/09/2020 sma
Draft pending approval
EAST VALLEY WATER DISTRICT December 9, 2020
REGULAR BOARD MEETING
VIA TELECONFERENCE
MINUTES
The Chairman of the Board called the meeting to order at 4:30 p.m.
PRESENT: Directors: Carrillo, Coats, Goodrich, Smith
ABSENT: Director Morales
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Kelly Malloy, Director of Strategic Services; Justine
Hendricksen, District Clerk; Shayla Antrim, Senior Administrative
Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Smith declared the public participation section of the meeting open at 4:31
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Coats-Goodrich) by unanimous roll call vote that the December 9, 2020
agenda be approved as submitted.
CLOSED SESSION
The Board entered into Closed Session at 4:33 p.m. as provided in the Ralph M. Brown
Act Government Code Sections 54956.8 to discuss the item(s) listed on the agenda.
THE BOARD RECONVENED THE MEETING AT 5:30 P.M.
Director Carrillo led the flag salute.
ROLL CALL
PRESENT: Directors: Carrillo, Coats, Goodrich, Smith
ABSENT: Director Morales
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ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The District Clerk stated that Legal Counsel communicated that he is having connection
issues. The District Clerk relayed the announcement of closed session action as follows
from Legal Counsel as follows: that with respect to Item #2: no reportable action was
taken.
PUBLIC COMMENTS
Chairman Smith declared the public participation section of the meeting open at 5:32
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVE THE OCTOBER 28, 2020 REGULAR BOARD MEETING MINUTES
M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board approve the
October 28, 2020 regular board meeting minutes as submitted.
DIRECTORS’ FEES AND EXPENSES FOR NOVEMBER 2020
M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board approve the
Directors’ fees and expenses for November 2020 as submitted.
APPROVE THE FINANCIAL STATEMENTS FOR OCTOBER 2020
M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board approve
the financial statements for October 2020 as submitted.
BOARD REORGANIZATION
A. ELECTION OF OFFICERS FOR THE POSITIONS OF PRESIDENT (CHAIRMAN OF
THE BOARD) AND VICE-PRESIDENT (VICE-CHAIRMAN)
M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board appoint the
following: President – David Smith; Vice President – Phillip Goodrich.
B. APPOINTMENT: GENERAL MANAGER/CEO, CHIEF FINANCIAL OFFICER, AND
BOARD SECRETARY
M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board appoint the
following: General Manager/CEO – John Mura, Chief Financial Officer – Brian Tompkins;
Board Secretary – John Mura.
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C. SETTING TIME, DAY AND PLACE FOR HOLDING MEETINGS
M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board approve the
following: hold regularly scheduled meetings at 31111 Greenspot Rd., Highland, CA on
the 2nd and 4th Wednesday of each month, conduct closed session at 4:30 p.m. and
commence the regular board meeting at 5:30 p.m.; should closed session items require
more than the allotted time, the Board will adjourn to open session at 5:30 p.m.,
conduct District business, and then adjourn back into closed session. He added that
meetings will continue to be held remotely during the Covid-19 Pandemic.
APPROVAL OF CONTRACTS FOR PLANT 108 RESERVOIR REHABILITATION PROJECT
The Director of Engineering and Operations discussed Plant 108 rehabilitation work. He
stated that staff, in partnership with the District’s design engineer, Harper & Associates
Engineering Inc. (HAE), issued requests for task order pricing; that one bid was received
November 5, 2020, and two other bids were received after the deadline and sent back
to the corresponding bidders. He stated that the District selected Crosno Construction.
He requested to expand the scope of work for the engineering services contract with
HAE to include construction management and quality control inspection services. He
stated that they have extensive experience with tank rehabilitation and knowledge of
the Districts reservoirs.
M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board authorize
the General Manager/CEO to issue a Task Order to the Master Services Agreement with
Crosno Construction Inc. for a not-to-exceed amount of $826,465; and authorize the
General Manager/CEO to expand the scope of work for the Engineering Services
Contract with Harper & Associates Engineering Inc. for a not-to-exceed amount of
$39,340.
APPROVAL TO PREPARE PRELIMINARY DESIGN REPORT FOR THE EAST SURFACE
WATER TREATMENT PLANT
The Director of Engineering and Operations stated that the District continues with
efforts to make strategic decisions that will provide both short-term and long-term
benefits to customers by moving forward with projects and programs that maximize the
viability of the water and wastewater system. He stated that the results of an analysis
to identify alternatives for meeting additional demand, indicated that an East Surface
Water Treatment Plant would provide the greatest value compared to other
alternatives. The Director of Engineering and Operations discussed items that will be
included in the Preliminary Design Report. He stated that two proposals were received
and after evaluation staff identified Water Systems Consulting Incorporated as providing
the best value to the District.
M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board authorize the
General Manager/CEO to execute a Task Order to Water Systems Consulting
Incorporated to prepare a preliminary design report for the East Surface Water
Treatment Plan for the amount of $180,078.
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REVIEW AND APPROVE DRAFT POPULAR ANNUAL FINANCIAL REPORT FOR THE YEAR
ENDED JUNE 30, 2020
The Business Services Manager gave a brief overview of the Popular Annual Financial
Report (PAFR). He reviewed elements of the document and he stated that it a more
user-friendly version of the Comprehensive Annual Financial Report. He stated that
customers will be notified of the PAFR through social media posts and bill inserts; and
it will be placed on the District’s website.
M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board approve the
Popular Annual Financial Report and audit reports for the year ended June 30, 2020.
CONSIDER APPROVAL OF ADMINISTRATIVE POLICIES AND PROGRAMS
The Director of Administrative Services provided information regarding the new and/or
revised Administrative Policies. She reviewed benefits that the Section 139 Emergency
Benefit Program will have for staff that have suffered financial loss due to the COVID-
19 Pandemic. She discussed revisions to the Compensation Program and the Senior and
Executive Management Cellular Telephone Program. That both programs were updated
to make them more the current with the market median.
M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board approve the
following Administrative Policies:
1. Section 139 Emergency Benefits Program
2. Revised Compensation Program
3. Revised Senior and Executive Management Cellular Telephone Policy
BOARD OF DIRECTORS’ REPORTS
Director Carrillo reported on the following: December 1 he participated in the Inland
Action meeting via Zoom; and December 8 he reviewed the agenda with the General
Manager/CEO.
Director Coats reported on the following: December 1 he participated in the San
Bernardino Valley Municipal Water District Board meeting; December 2 and 3 he
participated in the Association of California Water Agencies Virtual Conference; and
December 8 he discussed District business with the General Manager/CEO.
Vice Chairman Goodrich reported on the following: December 2 and 3 he participated in
the Association of California Water Agencies Virtual Conference; December 4 he met
with the General Manager/CEO to review the agenda; December 4 he participated in a
virtual meeting with the Chief Financial Officer to discuss future District financial
affairs; and December 8 he met with the General Manager/CEO to discuss District
business.
Chairman Smith reported on the following: December 2 and 3 he participated in the
Association of California Water Agencies Virtual Conference; December 4 he met with
the General Manager/CEO to review the agenda; December 4 he participated in a virtual
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meeting with the Chief Financial Officer to discuss future District financial affairs;
December 8 he met with the General Manager/CEO to discuss District business; and
December 9 he participated in the San Bernardino Valley Water Conservation District
Board meeting.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported on the following:
• District staff hosted a virtual presentation to San Andreas High School to provide
students with a demonstration on how the District uses the ArcGIS program.
• During the pandemic, the District has accomplished completing several Capital
Improvement projects. The December bill insert highlights the water main
replacement project on Barton Road and provides information about its benefits.
• In observance of the holidays, the District’s office and customer service lines will
be closed from December 24 - January 1, 2021. The District will reopen on January
4, 2021.
• Staff continues to monitor changing regulations and Executive Orders regarding
COVID-19, including health requirements.
The General Manager/CEO thanked the public for their continued support during these
trying times and for participating in the District’s teleconferencing meetings; and
stated that the District will continue to hold meetings via teleconference until further
notice.
Information only.
LEGAL COUNSEL REPORT
No report at this time.
BOARD OF DIRECTORS’ COMMENTS
Director coats reminisced on the past year. He stated the District has done a fantastic
job and is going in the right direction. He wished everyone a happy holiday.
Director Carrillo echoed Director Coats’ sediments.
Vice Chairman Goodrich wished everyone happy holidays.
Chairman Smith thanked staff for their presentations and wished everyone well over
the holiday break.
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Information only.
ADJOURN
The meeting adjourned at 6:16 p.m.
___________________________
David E. Smith, Board President
__________________________
John Mura, Secretary
Recommended by:
John Mura
General Manager/CEO
Respectfully submitted:
Justine Hendricksen
District Clerk
BOARD AGENDA STAFF REPORT
Agenda Item #3.c.
Meeting Date: January 13, 2021
Consent Item
To: Governing Board Members
From: General Manager/CEO
Subject: Approve Directors' fees and expenses for December 2020
RECOMMENDATION:
Staff recommends that the Board approve the Governing Board Members' Fees and Expenses for December
2020.
BACKGROUND / ANALYSIS:
The Board has instructed staff to list all director fees and expenses as a separate agenda item to show full fiscal
transparency. Only after Board review and approval will the compensation and expenses be paid.
AGENCY GOALS AND OBJECTIVES:
Goal and Objectives II - Maintain a Commitment to Sustainability, Transparency, and Accountability
a) Practice Transparent and Accountable Fiscal Management
REVIEW BY OTHERS:
This agenda item has been reviewed by the Administration department.
FISCAL IMPACT
The fiscal impact associated with this agenda item is $5,604.50 which is included in the current fiscal budget.
~AST VALLEY WATER DISTRICT
LEADERSI-IIP • PARTNERSI-IIP • STl:WARDSl-•IIP
ATTACH M E N TS:
Description Type
Directors' Expense Reports December 202 0 Backup Material
Name: Month / Year:2020
Meeting
No.Stipend Written Oral
1 12/01 175
2 12 08 175
3 12 09 175
4 12 15 175
5 12 30 175
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Meetings
0.575/mi
No.
1
2
3
4
5
6
7
8
9
10
Subtotal
TOTAL PAYMENT
Date of Approval
$0.00
Mileage
Miscellaneous Reimbursement Description
Inland Action Meeting
Meeting with General Manager/CEO or Designee
Expense Type
$875.00
$0.00
Reimbursement
Administration Signature
I certify that the above is correct and accurate to the best of my knowledge.
Chris Carrillo
Date Meeting / Event Description
Date
Inland Action Meeting
Meeting with General Manager/CEO or Designee
Regular Board Meeting
$875.00
Chris Carrillo December
0.00 X
( 5 )
Report Provided
Subtotal Meetings' Stipend
Mileage
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
1
E:AST VALLEY WATER DISTRICT
LEADERSHIP• PARTNERSHIP• STEWARDSHIP
□ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □
□ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □
Name: Month / Year:2020
1
2
3
4
5
Chris Carrillo December /
As part of the District's commitment to transparency, please provide a brief description of any
meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's
Meeting Date:
Event Description:
Attended Inland Action zoom meeting.
12/ 1 / 2020
Inland Action Meeting
Brief Description of Meeting/Event Value to EVWD
Meeting Date:12 8 / 2020
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
Meeting Date:12 9 / 2020
Event Description:Regular Board Meeting
Phone call with CEO Mura to discuss agenda for regular board meeting.
Brief Description of Meeting/Event Value to EVWD
Attended virtual regular board meeting.
Meeting Date:12 15 / 2020
Event Description:Inland Action Meeting
Brief Description of Meeting/Event Value to EVWD
Attended Inland Action zoom meeting.
Meeting Date:12 30 / 2020
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
Phone call with CEO Mura regarding district business.
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
2
~AST VALLEY WATER DISTRICT
LEADERSl-·UP •PARTNERSHIP• STEWARDSHIP
Name: Month / Year:2020
Meeting
No.Stipend Written Oral
1 12 /01 175
2 12 /02 175
3 12 /03 175
4 12 /08 175
5 12 /09 175
6 12 /15 175
7 12 /16 175
8 12 /30 175
9
10
11
12
13
14
15
16
17
18
19
20
Meetings
0.575/mi
No.
1 12 /15
2
3
4
5
6
7
8
9
10
Subtotal
TOTAL PAYMENT
Date of Approval
$4.50
WPS monthly charge, Dec. 16, 2020 to Jan 15, 2021
Mileage
Miscellaneous Reimbursement Description
Meeting with General Manager/CEO or Designee
Regular Board Meeting
San Bernardino Valley MWD
Meeting with General Manager/CEO or Designee
Meeting with General Manager/CEO or Designee
Expense Type
$1,400.00
$0.00
Reimbursement
4.50Misc. - Other
Administration Signature
I certify that the above is correct and accurate to the best of my knowledge.
Ronald L. Coats
Date Meeting / Event Description
Date
San Bernardino Valley MWD
ACWA Event
ACWA Event
$1,404.50
Ronald L. Coats December /
0.00 X
( 8 )
Report Provided
Subtotal Meetings' Stipend
Mileage
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
1
E:AST VALLEY WATER DISTRICT
LEADERSHIP• PARTNERSHIP• STEWARDSHIP
Name: Month / Year:2020
1
2
3
4
5
Ronald L. Coats December /
As part of the District's commitment to transparency, please provide a brief description of any
meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's
Meeting Date:
Event Description:
Our Kelly Malloy gave an excellent presentation of construction progress on SNRC; They received and
filed their annual audit.
12 / 1 / 2020
San Bernardino Valley MWD
Brief Description of Meeting/Event Value to EVWD
Meeting Date:12 / 2 / 2020
Event Description:ACWA Event
Brief Description of Meeting/Event Value to EVWD
Meeting Date:12 / 3 / 2020
Event Description:ACWA Event
Virtually attended different breakout session on both days. As always they were interesting and
informative
Brief Description of Meeting/Event Value to EVWD
Virtually attended different breakout session on both days. As always they were interesting and
informative
Meeting Date:12 / 8 / 2020
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
Telephone conversation with GM about district business
Meeting Date:12 / 9 / 2020
Event Description:Regular Board Meeting
Brief Description of Meeting/Event Value to EVWD
See official board meeting minutes
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
2
~AST VALLEY WATER DISTRICT
LEADERSl-·UP •PARTNERSHIP• STEWARDSHIP
Name: Month / Year:2020
6
7
8
9
10
Meeting Date:12 / 15 / 2020
Event Description:San Bernardino Valley MWD
Brief Description of Meeting/Event Value to EVWD
Approved Bob Tincher to the Delta Conveyance Design and Construction Joint Powers Authority;
Approved an agreement with Metropolitan Water District of So Cal for emergency services and pipe
fabrication; Approved a resolution declaring several surplus parcels on Lena Road; Approved contract for
audio-visual upgrades in their boardroom
Meeting Date:12 / 16 / 2020
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
Telephone conversation with GM about district business
Meeting Date:12 / 30 / 2020
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
Telephone conversation with GM about district business
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Ronald L. Coats December /
As part of the District's commitment to transparency, please provide a brief description of any
meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
3
~AST VALLEY WATER DISTRICT
LEADERSI-UP •PARTNERSHIP• STEWARDSHIP
Name: Month / Year:2020
Meeting
No.Stipend Written Oral
1 12 01 175
2 12 02 0
3 12 03 175
4 12 04 175
5 12 04 0
6 12 08 175
7 12 09 175
8 12 12 175
9
10
11
12
13
14
15
16
17
18
19
20
Meetings
0.575/mi
No.
1
2
3
4
5
6
7
8
9
10
Subtotal
TOTAL PAYMENT
Date of Approval
$0.00
Mileage
Miscellaneous Reimbursement Description
Agenda Review
Meeting with General Manager/CEO or Designee
Meeting with General Manager/CEO or Designee
Regular Board Meeting
CSDA Sexual Harassment training
Expense Type
$1,050.00
$0.00
Reimbursement
Administration Signature
I certify that the above is correct and accurate to the best of my knowledge.
Phillip R. Goodrich
Date Meeting / Event Description
Date
CSDA Ethics training
ACWA Event
ACWA Event
$1,050.00
Phillip R. Goodrich December
0.00 X
( 6 )
Report Provided
Subtotal Meetings' Stipend
Mileage
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
1
EAST VALLEY WATER DISTRICT
LEADERSHIP• PARTNERSHIP• STEWARDSHIP
Name: Month / Year:2020
1
2
3
4
5
Phillip R. Goodrich December /
As part of the District's commitment to transparency, please provide a brief description of any
meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's
Meeting Date:
Event Description:
Completed Required Ethics recertification
12 1 / 2020
CSDA Ethics training
Brief Description of Meeting/Event Value to EVWD
Meeting Date:12 2 / 2020
Event Description:ACWA Event
Brief Description of Meeting/Event Value to EVWD
Meeting Date:12 3 / 2020
Event Description:ACWA Event
Attended day 1 ACWA Winter virtual conference
Brief Description of Meeting/Event Value to EVWD
attended day2 ACWA Winter conference
Meeting Date:12 4 / 2020
Event Description:Agenda Review
Brief Description of Meeting/Event Value to EVWD
Meet with CEO and Chairman for current agenda review
Meeting Date:12 4 / 2020
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
With CEO, CFO and Chairman RE: current rate studies
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
2
E:AST VALLEY WATER DISTRICT
LEADERSMIP • PARTNERSMIP • STEWARDSMIP
Name: Month / Year:2020
6
7
8
9
10
Meeting Date:12 8 / 2020
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
With CEO Monthly meeting updates on current District COVID responses
Meeting Date:12 9 / 2020
Event Description:Regular Board Meeting
Brief Description of Meeting/Event Value to EVWD
Attend reg.board meeting, Reference mins.
Meeting Date:12 12 / 2020
Event Description:CSDA Sexual Harassment training
Brief Description of Meeting/Event Value to EVWD
Complete Required Sexual Harassment recertification
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Phillip R. Goodrich December /
As part of the District's commitment to transparency, please provide a brief description of any
meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
3
E:AST VALLEY WATER DISTRICT
LEADERSHIP• PARTNERSHIP• STEWARDSHIP
Name: Month / Year:2020
Meeting
No.Stipend Written Oral
1 12/01 175
2 12/02 175
3 12/03 175
4 12/04 175
5 12/21 175
6 12/29 175
7 12/30 175
8
9
10
11
12
13
14
15
16
17
18
19
20
Meetings
0.575/mi
No.
1
2
3
4
5
6
7
8
9
10
Subtotal
TOTAL PAYMENT
Date of Approval
$0.00
Mileage
Miscellaneous Reimbursement Description
ACWA Event
Meeting with General Manager/CEO or Designee
ACWA Event
AB 1234 Training
Expense Type
$1,225.00
$0.00
Reimbursement
Administration Signature
I certify that the above is correct and accurate to the best of my knowledge.
James Morales, Jr.
Date Meeting / Event Description
Date
Annual Southern CA Economic Summit
ACWA Event
ACWA Event
$1,225.00
James Morales, Jr.December /
0.00 X
( 7 )
Report Provided
Subtotal Meetings' Stipend
Mileage
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
1
E:AST VALLEY WATER DISTRICT
LEADERSHIP• PARTNERSHIP• STEWARDSHIP
0
0
0
0
0
0
0
□ □ □ □ □ □ □ □ □ □ □ □ □
□ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □
Name: Month / Year:2020
1
2
3
4
5
James Morales, Jr.December /
As part of the District's commitment to transparency, please provide a brief description of any
meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's
Meeting Date:
Event Description:
Southern California Association of Governments 11th Annual Economic Summit. A review of the
Strategies needed for building back a strong, inclusive Southern CA economy and featured forecasts
from the region's top economists.
12/ 1 / 2020
Annual Southern CA Economic Summit
Brief Description of Meeting/Event Value to EVWD
Meeting Date:12/ 2 / 2020
Event Description:ACWA Event
Brief Description of Meeting/Event Value to EVWD
Meeting Date:12/ 3 / 2020
Event Description:ACWA Event
2020 Fall Trade Conference Virtual Day 1. Topics included: Diversity, Equity and Inclusion. Regulating
Contaminants. Improving Watershed Health. Water Portfolio Resilience, and more.
Brief Description of Meeting/Event Value to EVWD
2020 Fall Trade Conference Virtual Day 2. Topics included: Diversity, Equity and Inclusion. Regulating
Contaminants. Improving Watershed Health. Water Portfolio Resilience, and more.
Meeting Date:12/ 4 / 2020
Event Description:ACWA Event
Brief Description of Meeting/Event Value to EVWD
Region 9 Board Meeting
Meeting Date:12/ 21 / 2020
Event Description:Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
Local updates. District update.
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
2
~AST VALLEY WATER DISTRICT
LEADERSl-·UP •PARTNERSHIP• STEWARDSHIP
Name: Month / Year:2020
6
7
8
9
10
Meeting Date:12/ 29 / 2020
Event Description:ACWA Event
Brief Description of Meeting/Event Value to EVWD
Region 9 Chairman update.
Meeting Date:12/ 30 / 2020
Event Description:AB 1234 Training
Brief Description of Meeting/Event Value to EVWD
State mandated continuing education.
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
James Morales, Jr.December /
As part of the District's commitment to transparency, please provide a brief description of any
meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
3
~AST VALLEY WATER DISTRICT
LEADERSI-UP •PARTNERSHIP• STEWARDSHIP
Name:
No.
1
2
3
4
5
6
7
8
9
10
Date
12 / 02
12 / 03
12 / 03
12 / 04
12 / 04
12 / 08
12 / 09
12 / 09
12 / 30
11 72---
l;:AST VALLEY WATER DISTRICT
LEADERSHIP• PARTNERSHIP• STEWARDSHIP
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
David E. Smith Month / Year: December I 2020 -----------
Meeting I Event Description
ACWA Event
ACWA Event
Meeting with General Manager/CEO or Designee
Agenda Review
Meeting w ith General Manager/CEO or Designee
Meeting with General Manager/CEO or Designee
San Bernardino VWC District
Regular Board Meeti ng
Meeting with General Manager/CEO or Designee
Mileage
Meeting
Stipend
175
175
0
175
0
175
0
175
175
Report Provided
Written Oral
□ 0 □ 0 □ 0
0 □ □ 0 □ 0 □ 0
0 □ □ □ □ □ □ □ □ □ 73" -----------------□ □ 14
15
16
17 7s---
----□ □ □ □ □ □ □ □
-----------------□ □ □ □ 19
20
No. Date Expense Type
1
2
3
4
5
6
7 -8-
9 ---
10 -------
Subtotal Meetings' Stipend
Mileage
□ □
( 6) Meetings! I $1,050.00 I :=:========:
o .oo x o.58/mi I ~I ___ $0_.o_o_,I
Miscellaneous Reimbursement Description Reimbursement
------------------
Subtotal
TOTAL PAYMENT
Date of Approval
$0.001
$1,050.001
Administration Signature
i;AST VALLEY WATER DISTRICT
Ll:'.ADl:'.RSHIP • PARTNl:'.RSHIP • STl:'.WARDSHIP
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
Name: David E. Smith Month/ Year: December 2020 ----------=-~-
As part of the District's commitment to transparency, please provide a brief description of any
meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's
1 Meeting Date: 12/2/2020 ---,--,----------------------Event Description: ACWA Event ----------------------Brief Description of Meeting/Event Value to EVWD
Attended ACWA 2020 fall virtual conference.
2 Meeting Date: 12 / 3 / 2020 ----------------------Event Description: ACWA Event ----------------------Brief Description of Meeting/Event Value to EVWD
Attended ACWA 2020 fall virtual conference.
3 Meeting Date: 12 / 3 / 2020 -------,,--------"=""----------Event Description: Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
met with GM to discuss COVID related plans for the district.
4 Meeting Date: 12 / 4 / 2020 ----------------------Event Description: Agenda Review --"'---------------------Brief Description of Meeting/Event Value to EVWD
5 Meeting Date: 12 / 4 / 2020 ----------------------Event Description: Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD I briefing of sewer rate proposals
2
EAST VALLEY WATER DISTRICT
LEADERSHIP• PARTNERSHIP• STEWARDSHIP
DIRECTOR EXPENSE / REIMBURSEMENT
ACTIVITY SHEET
AB 1234 SUPPLEMENTAL REPORT FORM
Name: David E. Smith Month / Year: _D_e_c_e_m_b_e_r ___ / _ __,;;2;;.;;0..;;;2;.;.0_
As part of the District's commitment to transparency, please provide a brief description of any
meeting/event(s) that you will not be providing a re port during the Board meeting at which your Director's
6 Meeting Date: 12 / 8 / 2020 -----,----,-.,......-,,---....,..-:--,------,--::-=..,,.----,::---,---------
Event Description: Meeting with General Manager/C EO or Designee
Brief Description of Meeting/Event Value to EVWD
Met with GM Mura for December scheduling with new COVID information.
7 Meeting Date: 12 / 9 I 2020 -,---------,--------------------Event Description: San Bernard ino VWC District
Brief Description of Meeting/Event Value to EVWD
Attended reular San Bernardino Valley Water Conservation District BOD meeting
8 Meeting Date: 12 / 9 / 2020 -----------------------Event Description: Regular Board Meeting
Brief Description of Meeting/Event Value to EVWD
9 Meeting Date: 12/3012020 ..,..,..-,--~~,,---...,..,.-,----..,....,,-,,-----,,,---,---------
Event Description: Meeting with General Manager/CEO or Designee
Brief Description of Meeting/Event Value to EVWD
Met with GM Mura to discuss new Governor regulations for the COVID outb reak.
1 O Meeting Date:
Event Description:
Brief Description of Meeting/Event Value to EVWD
3
BOARD AGENDA STAFF REPORT
Agenda Item #3.d.
Meeting Date: January 13, 2021
Consent Item
To: Governing Board Members
From: General Manager/CEO
Subject: November 2020 Disbursements: Accounts payable disbursements for the period include check
numbers 256931 through 257077, bank drafts, and ACH Payments in the amount of $11,295,915.96
and $413,443.21 for payroll.
RECOMMENDATION:
Staff recommends that the Board of Directors (Board) review and approve the District’s expense
disbursements for the period November 1, 2020 through November 30, 2020 in the amount of $11,709,359.17.
BACKGROUND / ANALYSIS:
In the continued effort to be fiscally transparent, the payment register for supplies, materials, services, and
payroll for November 2020 is attached for review and approval. This process provides the Board and the public
an opportunity to review the expenses of the District. Accounts Payable is processed weekly, while payroll is
processed bi-weekly. Information to justify each expenditure is available through the Finance Department.
Accounts payable disbursements for the period include check numbers 256931 through 27077, bank drafts, and
ACH Payments in the amount of $11,295,915.96 and $413,443.21, for payroll. Significant expenses greater than
or equal to $50,000 are further explained below:
~AST VALLEY WATER DISTRICT
LEADERSI-IIP • PARTNERSI-IIP • STl:WARDSl-•IIP
Recommended by:
John Mura
General Manager/CEO
Respectfully submitted:
Brian Tompkins
Chief Financial Officer
AGENCY GOALS AND OBJECTIVES:
Goal and Objectives II - Maintain a Commitment to Sustainability, Transparency, and Accountability
a) Practice Transparent and Accountable Fiscal Management
REVIEW BY OTHERS:
This agenda item has been reviewed by the Finance Department.
FISCAL IMPACT
Sufficient funds have been budgeted in the adopted FY 2020-21 Budget.
ATTACHMENTS:
Description Type
November 2020 Payment Register Backup Material
PAY'.\IE~ # YI:'1.llOR DISCRIPTIO'.\i &,IOl::'1.1
1000&1 9
25696&
256989
1000 &226
1000 &2 0
BI O ENERGY FOR SEPTEMBER 2020
FOR THE STERLING NATURAL
Al AERGIA TECHNOLOGIES LLC RESOURCE CENTER. GIP PROJE
BALFOUR BEAm
INFRASTRUCTURE:, INC
INVOICE #25 -STERLING NA TIJRAL
RESOURCE CENTER. GIP PROJE
SOUTHERN CALIFORNIA EDISON EI..FCTRICITY COSTS DUE 0\/FMBER
COMP Al IT 2020
INVE.NTORY STOCK. (S12,403 Jl);
PHASES PROGRESS PAYMENT
( · 2, .00) FOR ADVANCED
IVffi1ERING INFRASTRUCTURE (GIP
FERGU SO ENTERPRIS,ES, INC. PROJEC'
BIO ENERGY FOR OCTOBER 2020 FOR
Tiffi STERLING_ A TUR.AL RESOURCE
ANAERGLA TECHNOLOGIES LLC CENIBR GIP PROJEC'
$ &,444,516. 5
S ,&00 .11
PAYMENT REGISTER
NOVEMBER 1, 2020 - NOVEMBER 30, 2020
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
11/5/2020 256954 SOUTHERN CALIFORNIA EMERGENCY MEDICINE/COLTON 1,295.00
11/5/2020 256955 THEIN NGUYEN 400.00
11/5/2020 256952 RHONDA BURNS 300.00
11/5/2020 256937 CHEM-TECH INTERNATIONAL INC 24,571.68
11/5/2020 256957 UNITED SITE SERVICES OF CALIFORNIA, INC 288.73
11/5/2020 256942 ERLINDA MARTINEZ 150.00
11/5/2020 256940 CULLIGAN OF ONTARIO 132.60
11/5/2020 256948 LOWE'S 924.50
11/5/2020 256933 ASHLEY DAWSON 197.54
11/5/2020 256945 JODY SCOTT 150.00
11/5/2020 256953 SALVADOR SUAREZ 99.00
11/5/2020 256932 ARTURO TORRES 150.00
11/5/2020 256950 PATRICIA RUDA 150.00
11/5/2020 256951 RACHEL SHEIB 350.00
11/5/2020 256943 FIRST CHOICE SERVICES 190.34
11/5/2020 256946 JULIAN PLOWY 13.76
11/5/2020 256936 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 153.39
11/5/2020 256958 WILLDAN FINANCIAL SERVICES 1,100.13
11/5/2020 256947 LOGICALIS, INC 10,855.00
11/5/2020 256956 UNIFIRST CORPORATION 397.95
11/5/2020 256935 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 153.39
11/5/2020 256934 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 395.63
11/5/2020 256944 INLAND LIGHTING SUPPLIES, INC 45.26
11/5/2020 256941 DIRECTV 248.98
11/5/2020 256949 MARIA NARVAEZ 100.00
11/5/2020 256931 AMANDA FIGUEROA 200.00
11/5/2020 256938 CITY OF HIGHLAND 6,075.00
11/5/2020 256939 CLIFTONLARSONALLEN LLP 14,200.00
11/12/2020 256976 FLEET MANAGEMENT DEPARTMENT 1,280.80
11/12/2020 256968 BALFOUR BEATTY INFRASTRUCTURE, INC 8,444,516.75
11/12/2020 256973 EXPERIAN 281.56
11/12/2020 256971 ENGINEERING RESOURCES OF 2,900.00
11/12/2020 256982 KOPPEL & GRUBER PUBLIC FINANCE 5,060.00
11/12/2020 256991 VALERO FLEET, WEX BANK 11,014.88
11/12/2020 256967 AMERICAN FIDELITY ASSURANCE COMPANY (FSA) 1,035.83
11/12/2020 256987 SERGIO D. FIERRO 1,500.00
11/12/2020 256979 INLAND WATER WORKS SUPPLY CO 1,600.03
11/12/2020 256988 SOUTH BAY FOUNDRY, INC. 3,456.00
11/12/2020 256966 AMERICAN FIDELITY ASSURANCE COMPANY 2,632.90
11/12/2020 256983 LOWE'S 849.25
11/12/2020 256989 SOUTHERN CALIFORNIA EDISON COMPANY 242,388.01
11/12/2020 256974 EYE MED VISION CARE 1,452.60
11/12/2020 256981 KONICA MINOLTA 48.24
11/12/2020 256972 EVERSOFT, INC 228.82
PAYMENT REGISTER
NOVEMBER 1, 2020 - NOVEMBER 30, 2020 Page 1 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
11/12/2020 256978 IB CONSULTING, LLC 7,800.00
11/12/2020 256990 UNIFIRST CORPORATION 591.90
11/12/2020 256985 PETAS CAR CARE- KEVIN KOHRELL 170.00
11/12/2020 256969 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 1,576.30
11/12/2020 256980 K & L HARDWARE 3.07
11/12/2020 256975 FIELDMAN, ROLAPP & ASSOCIATES 2,368.14
11/12/2020 256965 ALBERT A. WEBB ASSOCIATES 57.50
11/12/2020 256977 HACH COMPANY 943.98
11/12/2020 256984 NASSAU LIFE INSURANCE COMPANY 66.74
11/12/2020 256970 EMPLOYMENT DEVELOPMENT DEPT. 592.00
11/12/2020 256964 ACS SUPPORT 26.00
11/12/2020 256986 RM DALTON CORPORATION 4,000.00
11/12/2020 256959 VICTOR SALAZAR 75.66
11/12/2020 256962 DOMENICO DE BELLIS 20.18
11/12/2020 256960 NORTHSTAR ENERGY MANAGEMENT LLC 1,163.82
11/12/2020 256961 PGC BUILDERS INC. 226.19
11/12/2020 256963 ONLINE RESOURCES CORPORATION 418.87
11/12/2020 256993 JULIE A QUINTANA 111.29
11/12/2020 256992 CLAASIC LLC 128.48
11/18/2020 257007 SWRCB-DWOCP 210.00
11/18/2020 257001 HATFIELD BUICK 379.01
11/18/2020 256998 ENGINEERING RESOURCES OF 3,677.50
11/18/2020 256996 CHEM-TECH INTERNATIONAL INC 1,950.88
11/18/2020 257006 SWRCB 7,215.00
11/18/2020 257000 HARPER & ASSOCIATES ENGINEERING, INC 1,140.00
11/18/2020 256999 FedEx 229.59
11/18/2020 257003 KONICA MINOLTA 387.02
11/18/2020 257002 INLAND DESERT SECURITY & COMMUNICATIONS, INC 631.15
11/18/2020 256997 DENTAL HEALTH SERVICES 295.50
11/18/2020 257004 LOGICALIS, INC 4,979.90
11/18/2020 257009 UNIFIRST CORPORATION 461.02
11/18/2020 256995 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 1,174.79
11/18/2020 256994 AMAZON.COM, LLC 4,107.65
11/18/2020 257010 US BANCORP SERVICE CENTER 23,512.42
11/18/2020 257005 POWER PLUS AUTO GLASS 65.00
11/18/2020 257008 THE HOME DEPOT PRO 50.41
11/24/2020 257027 HIGHLAND COMMUNITY NEWS/PUBLISHING INC 2,475.50
11/24/2020 257018 CAL VALVE 157.46
11/24/2020 257028 INLAND WATER WORKS SUPPLY CO 1,206.05
11/24/2020 257026 HATFIELD BUICK 55.17
11/24/2020 257032 SO CAL GAS 15.78
11/24/2020 257037 VERIZON 1,311.30
11/24/2020 257035 UNITED SITE SERVICES OF CALIFORNIA, INC 609.19
11/24/2020 257020 FedEx 55.43
11/24/2020 257017 AT&T 577.94
11/24/2020 257031 PETTY CASH 590.07
11/24/2020 257036 VALLEY OFFICE EQUIPMENT 1.07
11/24/2020 257022 FIRST CHOICE SERVICES 136.75
11/24/2020 257033 UNIFIRST CORPORATION 953.14
11/24/2020 257029 K & L HARDWARE 36.81
11/24/2020 257025 HACH COMPANY 4,649.89
11/24/2020 257019 FAIRVIEW FORD SALES,INC 249.31
11/24/2020 257024 GOVERNMENT FINANCE OFFICERS ASSOCIATION 150.00
PAYMENT REGISTER
NOVEMBER 1, 2020 - NOVEMBER 30, 2020 Page 2 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
11/24/2020 257030 MORTON SALT, INC. 2,857.26
11/24/2020 257021 FIRST AMERICAN TITLE INSURANCE COMPANY 20,484.00
11/24/2020 257023 FULL TRAFFIC MAINTENANCE, INC 570.43
11/24/2020 257039 AMERICAN FIDELITY ASSURANCE COMPANY (FSA) 1,035.83
11/24/2020 257038 ACS SUPPORT 26.00
11/24/2020 257040 SWRCB-DWOCP 60.00
11/24/2020 257014 BARBARA BRYANT 129.28
11/24/2020 257015 ROBERT AUSTIN 123.58
11/24/2020 257016 TAMARA FORT 43.62
11/25/2020 257074 SPH TWO, LLLP 103.77
11/25/2020 257075 MANUEL PEREZ 17.05
11/25/2020 257077 D & A INVESTMENTS 5.10
11/25/2020 257076 YI CHEN 597.10
11/25/2020 257073 DAVID CLIFFORD 25.44
BANK DRAFTS
11/2/2020 DFT0003995 CALPERS/ MEDICAL 98,293.86
11/2/2020 DFT0003999 GLOBAL PAYMENTS 11,301.89
11/3/2020 DFT0004000 MERCHANT BANKCD 626.29
11/4/2020 DFT0004001 PayNearMe, Inc. 99.50
11/10/2020 DFT0004012 FORTE, ACH DIRECT INC, ACH FEES 4,550.22
11/10/2020 DFT0004014 TRANSFIRST DISCOUNT 105.50
11/10/2020 DFT0004013 PayNearMe, Inc. 177.11
11/12/2020 DFT0004015 PayNearMe, Inc. 57.71
11/12/2020 DFT0004005 CALPERS/ DEFERRED COMPENSATION 20,687.57
11/12/2020 DFT0004006 CALPERS/ RETIREMENT 45,986.69
11/12/2020 DFT0004010 STATE DISBURSEMENT UNIT 2,678.62
11/13/2020 DFT0004004 CA SDI Tax 1,974.08
11/13/2020 DFT0004009 Social Security 240.50
11/13/2020 DFT0004007 Federal Payroll Tax 30,171.83
11/13/2020 DFT0004011 State Payroll Tax 11,881.70
11/13/2020 DFT0004008 Medicare 8,236.07
11/18/2020 DFT0004016 PayNearMe, Inc. 199.00
11/24/2020 DFT0004027 PayNearMe, Inc. 204.97
11/24/2020 DFT0004028 CBB 946.84
11/25/2020 DFT0004020 CALPERS/ DEFERRED COMPENSATION 20,361.53
11/25/2020 DFT0004021 CALPERS/ RETIREMENT 46,381.56
11/25/2020 DFT0004025 STATE DISBURSEMENT UNIT 2,678.62
11/27/2020 DFT0004024 Social Security 222.82
11/27/2020 DFT0004026 State Payroll Tax 13,328.89
11/27/2020 DFT0004022 Federal Payroll Tax 33,006.65
11/27/2020 DFT0004019 CA SDI Tax 2,197.12
11/27/2020 DFT0004023 Medicare 9,641.75
11/30/2020 DFT0004029 PayNearMe, Inc. 67.66
ACH PAYMENTS
11/5/2020 10008187 DANIEL DAVIS 545.90
11/5/2020 10008201 MANAGED MOBILE, INC. 2,270.74
11/5/2020 10008194 GOLDEN STATE LABOR COMPLIANCE, LLC 4,750.00
11/5/2020 10008197 HUB CONSTRUCTION SPECIALTIES, INC. 46.98
11/5/2020 10008185 CLEARFLY COMMUNATIONS 1,349.97
11/5/2020 10008178 ALLISON MECHANICAL, INC 2,623.00
11/5/2020 10008216 VULCAN MATERIALS CO/ CALMAT CO 704.64
PAYMENT REGISTER
NOVEMBER 1, 2020 - NOVEMBER 30, 2020 Page 3 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
11/5/2020 10008188 DAVID HERNANDEZ 431.95
11/5/2020 10008211 STAPLES BUSINESS ADVANTAGE 596.31
11/5/2020 10008199 LANDS END INC 147.75
11/5/2020 10008200 MANAGED HEALTH NETWORK 225.12
11/5/2020 10008190 FERGUSON ENTERPRISES, INC. 36,922.00
11/5/2020 10008191 FILARSKY & WATT LLP 232.50
11/5/2020 10008205 MOBILE OCCUPATIONAL SERVICES, INC 450.00
11/5/2020 10008215 UTILITY SERVICES ASSOCIATES, LLC 6,971.00
11/5/2020 10008206 MUSICK, PEELER & GARRETT LLP 2,887.50
11/5/2020 10008195 GORDON GRANT 568.10
11/5/2020 10008196 HARRINGTON INDUSTRIAL PLASTIC 20,622.62
11/5/2020 10008177 ALLEN WILLIAMS 648.60
11/5/2020 10008192 GARY STURDIVAN 656.56
11/5/2020 10008193 GENESIS INDUSTRIAL SUPPLY, INC 1,222.22
11/5/2020 10008214 UNDERGROUND SERVICE ALERT 231.10
11/5/2020 10008207 REBECCA KASTEN 529.31
11/5/2020 10008182 BARRY'S SECURITY SERVICES, INC 9,434.01
11/5/2020 10008203 MIKE J. ROQUET CONSTRUCTION INC 11,528.00
11/5/2020 10008179 ANAERGIA TECHNOLOGIES LLC 788,246.47
11/5/2020 10008208 ROBERT MARTIN 750.00
11/5/2020 10008213 TYLER TECHNOLOGIES, INC 3,038.75
11/5/2020 10008204 MINUTEMAN PRESS OF RANCHO CUCAMONGA 102.90
11/5/2020 10008183 CAROL CALES 642.87
11/5/2020 10008184 CLA-VAL CO 3,036.42
11/5/2020 10008202 MICHAEL HENDERSON 641.44
11/5/2020 10008180 ANTHESIS 1,420.00
11/5/2020 10008209 ROCKY WELBORN 150.00
11/5/2020 10008189 ELISEO OCHOA 649.61
11/5/2020 10008212 SULZER ELECTRO-MECHANICIAL SERVICES (US) INC. 420.10
11/5/2020 10008181 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS 40.13
11/5/2020 10008186 DALE BRENDT MARSDEN, dba TOMORROW'S TALENT, LLC 3,081.25
11/5/2020 10008210 SHRED-IT US JV LLC 136.24
11/5/2020 10008198 INFOSEND, INC 15,097.36
11/12/2020 10008227 FRONTIER COMMUNICATIONS 705.02
11/12/2020 10008237 PLUS 1 PERFORMANCE 654.64
11/12/2020 10008233 MARLINK INC 1,082.18
11/12/2020 10008228 HAAKER EQUIPMENT COMPANY & TOTAL CLEAN 1,186.93
11/12/2020 10008226 FERGUSON ENTERPRISES, INC. 54,880.11
11/12/2020 10008243 STEPHANIE MICHELE GUIDA 4,050.00
11/12/2020 10008220 CINTAS CORPORATION (FIRST AID) 349.80
11/12/2020 10008222 CLINICAL LAB OF S B 4,523.00
11/12/2020 10008245 VERIZON WIRELESS 6,822.86
11/12/2020 10008230 JEREMY SUBRIAR 210.00
11/12/2020 10008225 EVWD EMPLOYEES EVENTS ASSOC 367.42
11/12/2020 10008238 REDLINE MOBILE FLEET SERVICE & REPAIR 2,966.07
11/12/2020 10008235 NATIONAL CONSTRUCTION RENTALS 158.49
11/12/2020 10008242 STAPLES BUSINESS ADVANTAGE 156.40
11/12/2020 10008241 SOURCE GRAPHICS 1,650.00
11/12/2020 10008217 ANTHONY'S IRRIGATION 9,000.00
11/12/2020 10008223 CORELOGIC SOLUTIONS, LLC 360.50
11/12/2020 10008229 HUB CONSTRUCTION SPECIALTIES, INC. 454.36
11/12/2020 10008244 SUPERIOR AUTOMOTIVE WAREHOUSE, INC. 371.17
11/12/2020 10008219 BURGESS MOVING & STORAGE 1,239.15
PAYMENT REGISTER
NOVEMBER 1, 2020 - NOVEMBER 30, 2020 Page 4 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
11/12/2020 10008240 SAFETY KLEEN SYSTEMS, INC. 276.91
11/12/2020 10008247 WAXIE SANITARY SUPPLY 673.35
11/12/2020 10008232 LINCOLN NATIONAL LIFE INS CO. 819.63
11/12/2020 10008234 MINUTEMAN PRESS OF RANCHO CUCAMONGA 8,649.81
11/12/2020 10008231 KOFF & ASSOCIATES, INC 637.50
11/12/2020 10008218 ARCADIS U.S., INC 5,307.00
11/12/2020 10008239 RESOLUTE 4,200.00
11/12/2020 10008236 PLUMBERS DEPOT INC. 1,223.10
11/12/2020 10008224 DANGELO CO INC 4,676.35
11/12/2020 10008221 CIVICPLUS -ICON ENTERPRISES, INC 1,914.42
11/18/2020 10008259 FRONTIER COMMUNICATIONS 570.40
11/18/2020 10008248 ACI PAYMENTS INC. 49.25
11/18/2020 10008249 ADCOMP SYSTEMS 319.29
11/18/2020 10008266 QUINN COMPANY 182.41
11/18/2020 10008260 HUB CONSTRUCTION SPECIALTIES, INC. 231.01
11/18/2020 10008269 VULCAN MATERIALS CO/ CALMAT CO 3,501.50
11/18/2020 10008264 MOBILE OCCUPATIONAL SERVICES, INC 79.00
11/18/2020 10008267 STAPLES BUSINESS ADVANTAGE 108.53
11/18/2020 10008253 CINTAS CORPORATION (FIRST AID) 188.69
11/18/2020 10008258 EXCEL LANDSCAPE, INC 91.78
11/18/2020 10008257 DNG-DIGITAL NETWORKS GROUP, INC. 834.83
11/18/2020 10008254 CLARK PEST CONTROL 44.00
11/18/2020 10008252 BARRY'S SECURITY SERVICES, INC 4,679.29
11/18/2020 10008262 MIKE J. ROQUET CONSTRUCTION INC 12,056.00
11/18/2020 10008255 COAST FITNESS REPAIR SHOP 250.00
11/18/2020 10008268 TYLER TECHNOLOGIES, INC 440.00
11/18/2020 10008250 AMERICAN RENTALS, INC 23.83
11/18/2020 10008263 MINUTEMAN PRESS OF RANCHO CUCAMONGA 1,137.03
11/18/2020 10008251 ANTHONY POOL SERVICE, JAMES ANTHONY LOGSDON 265.00
11/18/2020 10008256 CORE & MAIN LP 5,674.94
11/18/2020 10008265 PLUMBERS DEPOT INC. 1,537.94
11/18/2020 10008261 KRIEGER & STEWART, INCORPORATED 9,901.60
11/24/2020 10008282 MANAGED MOBILE, INC. 2,210.41
11/24/2020 10008276 FRONTIER COMMUNICATIONS 737.66
11/24/2020 10008288 ORION SYSTEMS INTEGRATORS LLC 2,000.00
11/24/2020 10008283 MATT ARMITAGE 80.00
11/24/2020 10008277 GOLDEN STATE LABOR COMPLIANCE, LLC 4,750.00
11/24/2020 10008294 ULTIMATE TOWING & RECOVERY 175.00
11/24/2020 10008291 QUINN COMPANY 177.11
11/24/2020 10008295 VULCAN MATERIALS CO/ CALMAT CO 719.79
11/24/2020 10008278 ICMA RETIREMENT CORPORATION 250.00
11/24/2020 10008292 STAPLES BUSINESS ADVANTAGE 475.65
11/24/2020 10008275 FERGUSON ENTERPRISES, INC. 33,986.64
11/24/2020 10008281 LANDS END INC 161.60
11/24/2020 10008287 MUSICK, PEELER & GARRETT LLP 2,635.00
11/24/2020 10008280 JOSE MILLAN 3,050.00
11/24/2020 10008289 PATTON'S SALES CORP 209.40
11/24/2020 10008279 JC LAW FIRM 8,970.00
11/24/2020 10008285 MIKE J. ROQUET CONSTRUCTION INC 10,536.40
11/24/2020 10008270 ANAERGIA TECHNOLOGIES LLC 847,802.80
11/24/2020 10008293 THE GRANT FARM (MOMENTUM) 447.25
11/24/2020 10008271 B&A BLAIS & ASSOCIATES INC 3,475.00
11/24/2020 10008286 MINUTEMAN PRESS OF RANCHO CUCAMONGA 3,142.06
PAYMENT REGISTER
NOVEMBER 1, 2020 - NOVEMBER 30, 2020 Page 5 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT
11/24/2020 10008272 BOOT BARN, INC 1,539.07
11/24/2020 10008274 DANGELO CO INC 5,902.55
11/24/2020 10008284 MCCROMETER INC 2,874.54
11/24/2020 10008290 PRINCIPAL FINANCIAL GROUP 10,930.96
11/24/2020 10008273 CORE & MAIN LP 2,571.36
11/24/2020 10008296 EVWD EMPLOYEES EVENTS ASSOC 367.42
TOTAL 11,295,915.96
PAYMENT REGISTER
NOVEMBER 1, 2020 - NOVEMBER 30, 2020 Page 6 of 6
Recommended by:
John Mura
General Manager/CEO
Respectfully submitted:
Brian Tompkins
Chief Financial Officer
BOARD AGENDA STAFF REPORT
Agenda Item #3.e.
Meeting Date: January 13, 2021
Consent Item
To: Governing Board Members
From: General Manager/CEO
Subject: Financial Statements for November 2020
RECOMMENDATION:
Staff recommends that the Board of Directors (Board) accept and file the attached financial statements as of,
and for the period ended, November 30, 2020.
BACKGROUND / ANALYSIS:
Included herewith for the Board’s review is a summary of East Valley Water District’s financial results, as of
November 30, 2020.
AGENCY GOALS AND OBJECTIVES:
Goal and Objectives II - Maintain a Commitment to Sustainability, Transparency, and Accountability
a) Practice Transparent and Accountable Fiscal Management
REVIEW BY OTHERS:
This agenda item has been reviewed by the Finance Department.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
~AST VALLEY WATER DISTRICT
LEADERSI-IIP • PARTNERSI-IIP • STl:WARDSl-•IIP
ATTACH M E N TS:
Description Type
November 2020 Financial Stateme nt M onthly Review Backup Material
November 2020 Financial Stateme nts Backup Material
FINANCIAL STATEMENTS MONTHLY REVIEW
MONTH ENDING NOVEMBER 30, 2020
page | 1
The following is a highlight summary of the District’s financial results as of November 30,
2020. Please note all values presented are in millions (unless otherwise noted).
Statement of Net Position
Total assets at November 30, 2020 are $320 million.
CLASSIFICATION WATER WASTEWATER DISTRICT TOTAL
Cash and Investments $ 12.15 $ 8.35 $ 20.50
Utility Plant, Net 104.93 18.78 123.71
Other Assets 39.02 136.77 175.79
Current Liabilities 6.29 31.21 37.50
Long Term Liabilities 48.22 94.28 142.50
Beginning Net Position 96.60 38.07 134.67
Change in Equity 5.00 0.33 5.33
TOTAL NET POSITION $ 101.60 $ 38.40 $ 140.00
Cash and Investments are $20.5 million for the month of November, an increase of $627
thousand from the prior month. In November, the District paid $10.08 million for
construction costs incurred in September & October while also receiving Claim 13 for $8.37
million. The Wastewater Fund’s Due from Other Governments now includes Claims 14 and
15 for construction costs incurred for the SNRC bringing the ending balance to $15.2
million.
FINANCIAL STATEMENTS MONTHLY REVIEW
MONTH ENDING NOVEMBER 30, 2020
page | 2
$0
$5
$10
$15
$20
$25
$30
$35
$40
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CASH & INVESTMENTS
Restricted Unrestricted
Comparing current assets to current liabilities, the District has a current ratio at November
30, 2020 of 1.43 to 1, with 2 to 1 being an indication of sound financial condition.
Statement of Revenues & Expenses
Operating results are presented in three ways in the attached financial statements for the
period ending November 30, 2020. First is a one-page summary with monthly and year-to-
date totals for revenue and expenses, presented by Expense Category. Second is a one-
page summary with monthly and year-to-date totals for Revenues and Expense by Program.
Third is a Budget-to-Actual presentation of program expense detail.
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FINANCIAL STATEMENTS MONTHLY REVIEW
MONTH ENDING NOVEMBER 30, 2020
page | 3
Total Revenues & Expenses through November 30, 2020 are summarized below (in
millions):
Column1 WATER WASTEWATER DISTRICT TOTAL
Revenue $ 13.97 $ 5.76 $ 19.73
Expense 8.97 5.43 14.40
Water Sales for the month ending November 30, 2020 were $1.5M; $310K under staff
projections for the month and $432K over projections, year-to-date.
$-
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
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WATER SALES BY TIER
Tier 1 Tier 2 Tier 3 FY 2020-21 Projection
I
11111
----
FINANCIAL STATEMENTS MONTHLY REVIEW
MONTH ENDING NOVEMBER 30, 2020
page | 4
Water Sales by Customer Class
The table below shows the District’s water sales for the month of November 2020 by
customer class. All customer classes came in over projections. The following icons are to
compliment the graph below: positive change, no change, negative change
when comparing actuals versus projections.
CUSTOMER CLASS ACTUAL PROJECTION $ CHANGE % CHANGE
Residential 887,568$ 984,000$ (96,432)$ -10%
Multi-Family 305,590 411,000 (105,410) -26%
Commercial 106,608 142,000 (35,392) -25%
Irrigation 200,372 274,000 (73,628) -27%
TOTAL $1,500,138 $ 1,811,000 $ (310,862)-17%
The following table displays customer class by tier for the month of November 2020:
CUSTOMER CLASS TIER ACTUAL PROJECTION $ CHANGE % CHANGE
Residential Tier 1 332,327$ 390,000$ (57,673)$ -15%
Residential Tier 2 289,410 329,000 (39,590) -12%
Residential Tier 3 265,831 265,000 831 0%
Multi-Family Tier 1 138,868 179,000 (40,132) -22%
Multi-Family Tier 2 69,483 100,000 (30,517) -31%
Multi-Family Tier 3 97,239 132,000 (34,761) -26%
Commercial Tier 1 78,516 79,000 (484) -1%
Commercial Tier 2 7,791 9,000 (1,209) -13%
Commercial Tier 3 20,301 54,000 (33,699) -62%
Irrigation Tier 2 77,125 103,000 (25,875) -25%
Irrigation Tier 3 123,247 171,000 (47,753) -28%
TOTAL $ 1,500,138 $ 1,811,000 $ (310,862)-17%
Legend
- Positive Change in Actuals
- Neutral Change in Actuals
- Negative Change in Actuals
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FINANCIAL STATEMENTS MONTHLY REVIEW
MONTH ENDING NOVEMBER 30, 2020
page | 5
The chart below is a comparative illustration of Water Revenue year-to-date compared to
last year’s Water Revenue year-to-date as of November 2019. As noted in the graph, Water
Revenue experienced an increase over last year. Water consumption increased 335.37
million gallons (448K HCF) compared to November of 2020.
$-
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
$16.0
11/30/2019 11/30/2020
M
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COMPARATIVE MONTHLY WATER REVENUE
(WATER SALES & METER CHARGES)
Meter Tier 1 Tier 2 Tier 3
Total -$12,562,012
Total -$13,750,099
• • • •
FINANCIAL STATEMENTS MONTHLY REVIEW
MONTH ENDING NOVEMBER 30, 2020
page | 6
Water Fund Activities by Cost Center
The graph below provides a year-to-date comparison of the Water Fund operating cost
centers for FY 2019-20 and FY 2020-21.
Treatment, 1
$358 ,700 "
Pumps &J
Boosters
$249 ,116
FY 2019-20
Customer Service
$520 ,5 18 \
T&D
$1 ,610 ,221
Treatment,
$389,997
Pumps &.J
Booster s
$422 ,535
FY 2020-21
Customer Service
$507,476 "'\
T&D
$1,349 ,237
Facilities Rental
r $0
FINANCIAL STATEMENTS MONTHLY REVIEW
MONTH ENDING NOVEMBER 30, 2020
page | 7
Wastewater Fund Activities by Cost Center
The graph below provides a year-to-date comparison of the Wastewater Fund operating
cost centers for FY 2019-20 and FY 2020-21.
r
FY 2019-20
Facilities Rental
$8 ,811
Customer
Service
$136,309
FY 2020-21
Facilities Rental
r $0
Customer
Service
$178 ,464
lr&o
$246 ,968
WATER WASTEWATER DISTRICT TOTAL
Assets:
Current Assets:
01 Cash and Cash Equivalents 6,589,772.32$ -$ 6,589,772.32$
02 Investments 3,658,968.00 2,024,125.00 5,683,093.00
03 Accounts Receivable, Net 5,157,989.86 272,217.82 5,430,207.68
04 ‐ Interest Receivable - 3,377.19 3,377.19
14*05 Other Receivables 486,300.96 - 486,300.96
07 Due from Sewer Fund 19,270,795.66 - 19,270,795.66
06 Due from Other Governments 58,144.57 15,207,970.00 15,266,114.57
08 Inventory 504,640.14 6,721.16 511,361.30
09 Prepaid Expenses 195,788.53 46,587.31 242,375.84
35,922,400.04 17,560,998.48 53,483,398.52
Non-Current Assets:
10 Restricted Cash and Cash Equivalents 1,899,082.35 6,322,424.22 8,221,506.57
11 Capital Assets not being Depreciated 10,243,805.80 120,282,061.89 130,525,867.69
13 Capital Assets, Net 104,930,904.27 18,779,877.72 123,710,781.99
117,073,792.42 145,384,363.83 262,458,156.25
Total Assets:152,996,192.46 162,945,362.31 315,941,554.77
Deferred Outflow Of Resources
24*Deferred Charge on Refunding 84,674.77 - 84,674.77
25 Deferred Outflows - Pensions 3,021,838.35 947,122.44 3,968,960.79
156,102,705.58 163,892,484.75 319,995,190.33
Current Liabilities:
22 Accounts Payable and Accrued Expenses 2,895,510.75 6,355,815.21 9,251,325.96
29 Due to Water Fund - 19,270,795.66 19,270,795.66
23 Accrued Payroll and Benefits 9,349.30 - 9,349.30
15 Customer Service Deposits 1,536,111.78 - 1,536,111.78
16 Construction Advances and Retentions 106,000.00 5,400,568.41 5,506,568.41
17 Accrued Interest Payable 369,819.91 51,181.25 421,001.16
18 Current Portion of Compensated Absences 413,999.70 120,469.30 534,469.00
19 Current Portion of Long-Term Debt 954,952.71 7,499.15 962,451.86
6,285,744.15 31,206,328.98 37,492,073.13
Non-Current Liabilities:
20 Compensated Absences, less current portion 126,737.02 48,537.10 175,274.12
28 Net Pension Liability 9,065,574.49 2,739,565.75 11,805,140.24
21 Long Term Debt, Less Current Portion 38,463,032.09 91,314,790.83 129,777,822.92
27 Other Liabilities 1,173.64 - 1,173.64
Deferred Inflows Of Resources
26 Deferred Inflows - Pensions 563,194.25 182,013.87 745,208.12
48,219,711.49 94,284,907.55 142,504,619.04
54,505,455.64 125,491,236.53 179,996,692.17
31 Equity 96,596,133.72 38,072,157.37 134,668,291.09
96,596,133.72 38,072,157.37 134,668,291.09
Tot Total Revenue 13,969,645.77 5,763,403.97 19,733,049.74
Tot Total Expense 8,968,529.55 5,434,313.12 14,402,842.67
5,001,116.22 329,090.85 5,330,207.07
101,597,249.94 38,401,248.22 139,998,498.16
156,102,705.58$ 163,892,484.75$ 319,995,190.33$
Unaudited
As of November 30, 2020
Combining Schedule of Net Position
Total Equity and Current Surplus (Deficit):
Total Assets and Deferred Outflows of Resources:
Total Current Assets:
Total Non-Current Assets:
Total Liabilities, Equity and Current Surplus (Deficit):
Total Total Beginning Equity:
Equity:
Revenues Over/Under Expenses
Total Current Liabilities:
Total Non-Current and Deferred Inflows of Resources:
Total Liabilities and Deferred Inflows of Resources:
Page 1 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,500,138.46$ 9,971,560.74$ 17,068,000.00$ -$ -$ -$ 17,068,000.00$ 7,096,439.26$
42 Meter Charges 756,168.58 3,778,538.22 9,020,000.00 - - - 9,020,000.00 5,241,461.78
43 Penalties 17,780.67 63,575.63 195,000.00 6,864.36 26,929.98 130,000.00 325,000.00 234,494.39
44 Wastewater System Charges - - - 385,280.06 1,999,356.34 4,656,000.00 4,656,000.00 2,656,643.66
45 Wastewater Treatment Charges - - - 680,766.37 3,697,360.45 8,586,000.00 8,586,000.00 4,888,639.55
46 Other Operating Revenue 43,503.69 131,595.29 56,000.00 9,950.48 39,757.20 65,000.00 121,000.00 (50,352.49)
47 Non Operating Revenue 11,063.54 24,375.89 259,000.00 - - 30,000.00 289,000.00 264,624.11
48 Gain or Loss on Disposition - - - - - - - -
56 Benefits - - - - - - - -
68 Depreciation - - - - - - - -
Revenue Total: 2,328,654.94 13,969,645.77 26,598,000.00 1,082,861.27 5,763,403.97 13,467,000.00 40,065,000.00 20,331,950.26
- - - - -
Expense by Category
51 Labor 376,262.95 1,899,007.98 5,334,400.00 110,044.96 540,561.13 1,542,600.00 6,877,000.00 4,437,430.89
56 Benefits 137,238.02 1,622,606.92 2,893,400.00 36,854.54 447,903.63 750,600.00 3,644,000.00 1,573,489.45
63 Contract Services 192,096.88 1,272,142.20 4,093,950.00 733,850.33 3,985,475.72 9,508,050.00 13,602,000.00 8,144,382.08
65 Professional Development 4,654.95 77,609.12 300,650.00 886.15 28,030.22 107,350.00 408,000.00 302,360.66
53 Overtime 41,051.31 168,577.44 357,100.00 1,009.05 4,515.33 27,900.00 385,000.00 211,907.23
62 Materials and Supplies 113,868.18 546,578.90 1,189,200.00 11,333.99 32,112.45 115,800.00 1,305,000.00 726,308.65
64 Utilities 275,555.96 1,470,380.08 2,570,900.00 15,530.03 51,127.61 193,100.00 2,764,000.00 1,242,492.31
52 Temporary Labor - - - - - - - -
67 Other 7,587.91 321,364.90 672,600.00 3,071.71 137,185.45 72,400.00 745,000.00 286,449.65
54 Standby 2,868.00 12,998.09 33,000.00 332.00 2,676.58 2,000.00 35,000.00 19,325.33
61 Water Supply 20,484.00 216,447.29 826,000.00 - - - 826,000.00 609,552.71
71 -Debt Service - 1,360,816.63 4,066,000.00 - 204,725.00 313,000.00 4,379,000.00 2,813,458.37
81 -Capital Improvement 17,575.67 74,100.22 3,070,000.00 10,616,232.13 (6,599,934.77) 395,000.00 3,465,000.00 9,990,834.55
82 -Capital Outlay 4,397.46 177,404.70 1,195,000.00 7,203.48 144,193.86 435,000.00 1,630,000.00 1,308,401.44
83 -Accounting Income Add back (21,973.13) (251,504.92) - (10,623,435.61) 6,455,740.91 - - (6,204,235.99)
Expense Total: 1,171,668.16 8,968,529.55 26,602,200.00 912,912.76 5,434,313.12 13,462,800.00 40,065,000.00 25,462,157.33
Total Surplus (Deficit): 1,156,986.78$ 5,001,116.22$ -$ 169,948.51$ 329,090.85$ -$ -$ -$
Unaudited
Revenue and Expense Budget-to-Actual by Category
Month Ended November 30, 2020
WATER WASTEWATER DISTRICT WIDE
Page 2 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,500,138.46$ 9,971,560.74$ 17,068,000.00$ -$ -$ -$ 17,068,000.00$ 7,096,439.26$
42 Meter Charges 756,168.58 3,778,538.22 9,020,000.00 - - - 9,020,000.00 5,241,461.78
43 Penalties 17,780.67 63,575.63 195,000.00 6,864.36 26,929.98 130,000.00 325,000.00 234,494.39
44 Wastewater System Charges - - - 385,280.06 1,999,356.34 4,656,000.00 4,656,000.00 2,656,643.66
45 Wastewater Treatment Charges - - - 680,766.37 3,697,360.45 8,586,000.00 8,586,000.00 4,888,639.55
46 Other Operating Revenue 43,503.69 131,595.29 56,000.00 9,950.48 39,757.20 65,000.00 121,000.00 (50,352.49)
47 Non Operating Revenue 11,063.54 24,375.89 259,000.00 - - 30,000.00 289,000.00 264,624.11
Revenue Total: 2,328,654.94 13,969,645.77 26,598,000.00 1,082,861.27 5,763,403.97 13,467,000.00 40,065,000.00 20,331,950.26
- - - - -
Program1000 - Board of Directors 8,204.76 47,466.23 179,900.00 3,514.39 20,324.45 77,100.00 257,000.00 189,209.32
Program2000 - General Administration 46,408.61 369,881.25 912,600.00 18,116.20 149,653.14 389,400.00 1,302,000.00 782,465.61
Program2100 - Human Resources 36,923.29 485,567.24 1,079,500.00 13,284.91 203,501.47 245,500.00 1,325,000.00 635,931.29
Program2200 - Public Affairs 44,182.85 257,898.69 1,162,400.00 24,338.42 188,650.11 426,600.00 1,589,000.00 1,142,451.20
Program2300 - Conservation 20,843.98 98,304.16 624,000.00 - - - 624,000.00 525,695.84
Program3000 - Finance 65,480.73 385,885.56 890,700.00 28,063.13 165,017.47 381,300.00 1,272,000.00 721,096.97
Program3200 - Information Technology 32,368.60 204,973.97 711,100.00 17,445.77 105,228.64 261,900.00 973,000.00 662,797.39
Program3300 - Customer Service 75,726.23 392,257.00 1,112,100.00 36,075.82 178,473.70 394,900.00 1,507,000.00 936,269.30
Program3400 - Meter Service 19,793.98 115,219.08 290,000.00 - (9.97) - 290,000.00 174,790.89
Program4000 - Engineering 49,735.35 353,659.93 1,080,800.00 27,805.84 145,195.05 463,200.00 1,544,000.00 1,045,145.02
Program5000 - Water Production 385,868.35 2,437,007.44 4,493,000.00 - - - 4,493,000.00 2,055,992.56
Program5100 - Water Treatment 46,515.82 367,266.75 905,000.00 - - - 905,000.00 537,733.25
Program5200 - Water Quality 23,864.96 200,633.54 480,000.00 - - - 480,000.00 279,366.46
Program6000 - Field Maintenance Administration 23,398.95 256,868.76 390,600.00 2,924.56 20,715.60 43,400.00 434,000.00 156,415.64
Program6100 - Water Maintenance 210,881.96 1,026,836.89 2,635,000.00 - - - 2,485,000.00 1,458,163.11
Program6200 - Wastewater Maintenance - - - 724,381.87 3,943,318.64 9,389,000.00 9,389,000.00 5,445,681.36
Program7000 - Facilities Maintenance 47,370.37 374,721.85 824,500.00 11,746.53 83,442.12 197,500.00 1,022,000.00 563,836.03
Program7100 - Fleet Maintenance 34,099.37 233,264.58 500,000.00 5,215.32 26,077.70 50,000.00 500,000.00 240,657.72
Program8000 - Capital - 1,360,816.63 8,331,000.00 - 204,725.00 1,143,000.00 9,474,000.00 14,112,694.36
Total Surplus (Deficit):1,156,986.78$ 5,001,116.22$ -$ 169,948.51$ 329,090.85$ -$ -$ -$
Revenue and Expense Budget-to-Actual by Program
Month Ended November 30, 2020
Unaudited
WATER WASTEWATER DISTRICT WIDE
Page 3 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Revenue
41 Water Sales 1,500,138.46$ 9,971,560.74$ 17,068,000.00$ -$ -$ -$ 17,068,000.00$ 7,096,439.26$
42 Meter Charges 756,168.58 3,778,538.22 9,020,000.00 - - - 9,020,000.00 5,241,461.78
43 Penalties 17,780.67 63,575.63 195,000.00 6,864.36 26,929.98 130,000.00 325,000.00 234,494.39
44 Wastewater System Charges - - - 385,280.06 1,999,356.34 4,656,000.00 4,656,000.00 2,656,643.66
45 Wastewater Treatment Charges - - - 680,766.37 3,697,360.45 8,586,000.00 8,586,000.00 4,888,639.55
46 Other Operating Revenue 43,503.69 131,595.29 56,000.00 9,950.48 39,757.20 65,000.00 121,000.00 (50,352.49)
47 Non Operating Revenue 11,063.54 24,375.89 259,000.00 - - 30,000.00 289,000.00 264,624.11
48 Gain or Loss on Disposition - - - - - - - -
56 Benefits - - - - - - - -
68 Depreciation - - - - - - - -
Revenue Total: 2,328,654.94 13,969,645.77 26,598,000.00 1,082,861.27 5,763,403.97 13,467,000.00 40,065,000.00 20,331,950.26
Program: 1000 - Board of Directors - - -
51 Labor 4,410.00$ 22,785.00$ 73,500.00$ 1,890.00$ 9,765.00$ 31,500.00$ 105,000.00$ 72,450.00$
56 Benefits 3,673.01 23,925.30 56,000.00 1,574.14 10,253.70 24,000.00 80,000.00 45,821.00
62 Materials and Supplies 105.00 136.96 700.00 45.00 58.70 300.00 1,000.00 804.34
63 Contract Services - - 21,700.00 - - 9,300.00 31,000.00 31,000.00
65 Professional Development 16.75 618.97 28,000.00 5.25 247.05 12,000.00 40,000.00 39,133.98
Program: 1000 - Board of Directors Total: 8,204.76 47,466.23 179,900.00 3,514.39 20,324.45 77,100.00 257,000.00 189,209.32
Program: 2000 - General Administration - - -
51 Labor 26,824.29 133,824.18 367,500.00 11,496.11 57,048.17 157,500.00 525,000.00 334,127.65
53 Overtime 91.81 508.50 2,100.00 39.35 217.94 900.00 3,000.00 2,273.56
56 Benefits 11,000.36 137,764.27 232,400.00 2,941.25 50,479.48 99,600.00 332,000.00 143,756.25
62 Materials and Supplies 47.17 379.55 3,500.00 20.22 162.66 1,500.00 5,000.00 4,457.79
63 Contract Services 8,169.00 44,851.10 215,600.00 3,501.00 19,221.90 92,400.00 308,000.00 243,927.00
64 Utilities 153.03 619.68 2,100.00 65.58 265.58 900.00 3,000.00 2,114.74
65 Professional Development 122.95 51,933.97 89,400.00 52.69 22,257.41 36,600.00 126,000.00 51,808.62
Program: 2000 - General Administration Total: 46,408.61 369,881.25 912,600.00 18,116.20 149,653.14 389,400.00 1,302,000.00 782,465.61
Program: 2100 - Human Resources - - - -
51 Labor 13,597.37 64,120.02 170,100.00 5,827.44 27,467.35 72,900.00 243,000.00 151,412.63
52 Temporary Labor - - - - - - - -
53 Overtime 58.60 58.60 2,100.00 25.11 25.11 900.00 3,000.00 2,916.29
56 Benefits 4,484.19 62,798.81 105,700.00 1,921.73 26,913.45 45,300.00 151,000.00 61,287.74
62 Materials and Supplies 50.85 2,928.55 7,000.00 21.80 179.31 3,000.00 10,000.00 6,892.14
63 Contract Services 10,862.74 29,147.42 104,700.00 2,116.17 8,981.75 36,300.00 141,000.00 102,870.83
64 Utilities 75.99 257.17 700.00 32.57 110.22 300.00 1,000.00 632.61
65 Professional Development 626.22 6,157.29 33,600.00 268.38 2,638.83 14,400.00 48,000.00 39,203.88
67 Other 7,167.33 320,099.38 655,600.00 3,071.71 137,185.45 72,400.00 728,000.00 270,715.17
Program: 2100 - Human Resources Total: 36,923.29 485,567.24 1,079,500.00 13,284.91 203,501.47 245,500.00 1,325,000.00 635,931.29
Month Ended November 30, 2020
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Page 4 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended November 30, 2020
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 2200 - Public Affairs - - - -
51 Labor 22,587.68 119,946.67 372,500.00 9,680.42 49,716.72 159,500.00 532,000.00 362,336.61
52 Temporary Labor - - - - - - - -
53 Overtime 1,899.24 2,125.10 11,900.00 813.96 910.74 5,100.00 17,000.00 13,964.16
56 Benefits 6,677.55 69,681.01 188,300.00 2,861.77 48,449.78 80,700.00 269,000.00 150,869.21
62 Materials and Supplies 738.81 4,823.18 81,200.00 847.13 6,498.06 34,800.00 116,000.00 104,678.76
63 Contract Services 12,024.04 59,443.90 442,700.00 10,025.63 80,945.05 118,300.00 561,000.00 420,611.05
64 Utilities 153.34 714.74 38,500.00 65.71 1,630.86 16,500.00 55,000.00 52,654.40
65 Professional Development 102.19 1,164.09 27,300.00 43.80 498.90 11,700.00 39,000.00 37,337.01
Program: 2200 - Public Affairs Total: 44,182.85 257,898.69 1,162,400.00 24,338.42 188,650.11 426,600.00 1,589,000.00 1,142,451.20
Program: 2300 - Conservation - - - -
51 Labor (240.00) 34,072.84 107,000.00 - - - 107,000.00 72,927.16
52 Temporary Labor - - - - - - - -
53 Overtime - - 7,000.00 - - - 7,000.00 7,000.00
56 Benefits 3,008.89 14,120.71 36,000.00 - - - 36,000.00 21,879.29
62 Materials and Supplies 11,740.29 29,838.74 167,000.00 - - - 167,000.00 137,161.26
63 Contract Services 6,260.04 19,785.35 258,000.00 - - - 258,000.00 238,214.65
64 Utilities 74.76 486.52 39,000.00 - - - 39,000.00 38,513.48
65 Professional Development - - 10,000.00 - - - 10,000.00 10,000.00
Program: 2300 - Conservation Total: 20,843.98 98,304.16 624,000.00 - - - 624,000.00 525,695.84
Program: 3000 - Finance - - - -
51 Labor 38,955.27 192,981.90 501,200.00 16,695.14 82,602.50 214,800.00 716,000.00 440,415.60
52 Temporary Labor - - - - - - - -
53 Overtime 236.78 1,120.37 9,100.00 101.47 480.13 3,900.00 13,000.00 11,399.50
56 Benefits 12,038.54 165,366.31 269,500.00 5,159.29 70,842.51 115,500.00 385,000.00 148,791.18
62 Materials and Supplies 795.91 1,536.45 7,700.00 341.11 658.49 3,300.00 11,000.00 8,805.06
63 Contract Services 12,973.50 22,281.99 77,000.00 5,560.09 9,320.16 33,000.00 110,000.00 78,397.85
64 Utilities 309.23 1,073.81 2,800.00 132.53 460.22 1,200.00 4,000.00 2,465.97
65 Professional Development 171.50 1,524.73 22,400.00 73.50 653.46 9,600.00 32,000.00 29,821.81
67 Other - - 1,000.00 - - - 1,000.00 1,000.00
Program: 3000 - Finance Total: 65,480.73 385,885.56 890,700.00 28,063.13 165,017.47 381,300.00 1,272,000.00 721,096.97
Program: 3200 - Information Technology - - - -
51 Labor 14,822.56 74,393.52 236,600.00 8,990.24 45,014.68 101,400.00 338,000.00 218,591.80
52 Temporary Labor - - - - - - - -
53 Overtime - - - - - - - -
56 Benefits 4,011.76 34,407.46 84,000.00 2,655.13 18,996.98 36,000.00 120,000.00 66,595.56
62 Materials and Supplies 4,905.09 15,055.39 30,100.00 2,102.17 6,452.29 12,900.00 43,000.00 21,492.32
63 Contract Services 8,226.65 78,829.30 345,000.00 3,525.71 33,783.99 105,000.00 450,000.00 337,386.71
64 Utilities 402.54 2,239.30 4,200.00 172.52 959.70 1,800.00 6,000.00 2,801.00
65 Professional Development - 49.00 11,200.00 - 21.00 4,800.00 16,000.00 15,930.00
Program: 3200 - Information Technology Total: 32,368.60 204,973.97 711,100.00 17,445.77 105,228.64 261,900.00 973,000.00 662,797.39
Page 5 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended November 30, 2020
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 3300 - Customer Service - - - -
51 Labor 17,467.23 88,837.95 236,500.00 10,062.39 47,657.01 178,500.00 415,000.00 278,505.04
52 Temporary Labor - - - - - - - -
53 Overtime 98.30 394.06 4,900.00 48.18 174.94 2,100.00 7,000.00 6,431.00
56 Benefits 7,528.61 109,709.63 194,300.00 4,445.98 50,780.66 47,700.00 242,000.00 81,509.71
62 Materials and Supplies 407.53 1,306.67 6,300.00 174.67 560.01 2,700.00 9,000.00 7,133.32
63 Contract Services 41,479.56 164,268.66 525,800.00 17,777.00 67,954.85 113,200.00 639,000.00 406,776.49
64 Utilities 8,324.42 26,474.51 115,100.00 3,567.60 11,346.23 45,900.00 161,000.00 123,179.26
65 Professional Development - - 13,200.00 - - 4,800.00 18,000.00 18,000.00
67 Other 420.58 1,265.52 16,000.00 - - - 16,000.00 14,734.48
Program: 3300 - Customer Service Total: 75,726.23 392,257.00 1,112,100.00 36,075.82 178,473.70 394,900.00 1,507,000.00 936,269.30
Program: 3400 - Meter Service - - - -
51 Labor 14,001.18 71,916.48 197,000.00 - (22.10) - 197,000.00 125,105.62
53 Overtime - 510.69 6,000.00 - - - 6,000.00 5,489.31
56 Benefits 4,424.22 40,124.18 72,000.00 - 12.13 - 72,000.00 31,863.69
62 Materials and Supplies 712.53 712.53 5,000.00 - - - 5,000.00 4,287.47
63 Contract Services 543.14 1,088.79 8,000.00 - - - 8,000.00 6,911.21
64 Utilities 112.91 866.41 2,000.00 - - - 2,000.00 1,133.59
65 Professional Development - - - - - - - -
Program: 3400 - Meter Service Total: 19,793.98 115,219.08 290,000.00 - (9.97) - 290,000.00 174,790.89
Program: 4000 - Engineering - - - -
51 Labor 37,099.44 172,879.00 514,500.00 15,899.76 74,078.29 220,500.00 735,000.00 488,042.71
52 Temporary Labor - - - - - - - -
53 Overtime - - 2,100.00 - - 900.00 3,000.00 3,000.00
56 Benefits 9,540.69 139,513.83 184,100.00 4,088.79 59,656.05 78,900.00 263,000.00 63,830.12
62 Materials and Supplies 142.65 910.75 16,100.00 61.14 346.75 6,900.00 23,000.00 21,742.50
63 Contract Services 2,420.74 12,310.81 202,300.00 313.23 2,546.55 86,700.00 289,000.00 274,142.64
64 Utilities 173.08 27,667.89 137,200.00 7,289.17 8,405.56 58,800.00 196,000.00 159,926.55
65 Professional Development 358.75 377.65 24,500.00 153.75 161.85 10,500.00 35,000.00 34,460.50
Program: 4000 - Engineering Total: 49,735.35 353,659.93 1,080,800.00 27,805.84 145,195.05 463,200.00 1,544,000.00 1,045,145.02
Program: 5000 - Water Production - - - -
51 Labor 53,192.11 263,822.71 723,000.00 - - - 723,000.00 459,177.29
53 Overtime 3,574.08 19,845.69 22,000.00 - - - 22,000.00 2,154.31
54 Standby 1,120.00 6,066.00 15,000.00 - - - 15,000.00 8,934.00
56 Benefits 16,968.92 261,798.47 452,000.00 - - - 452,000.00 190,201.53
61 Water Supply 20,484.00 216,447.29 826,000.00 - - - 826,000.00 609,552.71
62 Materials and Supplies 43,684.35 116,964.48 300,000.00 - - - 300,000.00 183,035.52
63 Contract Services 8,771.89 339,265.69 381,000.00 - - - 381,000.00 41,734.31
64 Utilities 235,788.00 1,209,759.92 1,764,000.00 - - - 1,764,000.00 554,240.08
65 Professional Development 2,285.00 3,037.19 10,000.00 - - - 10,000.00 6,962.81
Program: 5000 - Water Production Total: 385,868.35 2,437,007.44 4,493,000.00 - - - 4,493,000.00 2,055,992.56
Page 6 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended November 30, 2020
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 5100 - Water Treatment - - - -
51 Labor 18,068.80 90,078.67 252,000.00 - - - 252,000.00 161,921.33
53 Overtime 3,224.16 16,980.28 39,000.00 - - - 39,000.00 22,019.72
56 Benefits 6,945.48 89,487.64 150,000.00 - - - 150,000.00 60,512.36
62 Materials and Supplies 17,390.28 106,297.96 165,000.00 - - - 165,000.00 58,702.04
63 Contract Services 689.88 13,337.39 149,000.00 - - - 149,000.00 135,662.61
64 Utilities 197.22 51,084.81 150,000.00 - - - 150,000.00 98,915.19
Program: 5100 - Water Treatment Total: 46,515.82 367,266.75 905,000.00 - - - 905,000.00 537,733.25
Program: 5200 - Water Quality - - - -
51 Labor 13,852.80 68,978.50 184,000.00 - - - 184,000.00 115,021.50
53 Overtime 154.11 643.77 13,000.00 - - - 13,000.00 12,356.23
56 Benefits 3,966.30 94,150.12 90,000.00 - - - 90,000.00 (4,150.12)
62 Materials and Supplies 1,274.84 5,984.27 18,000.00 - - - 18,000.00 12,015.73
63 Contract Services 4,616.91 30,436.88 167,000.00 - - - 167,000.00 136,563.12
64 Utilities - - 2,000.00 - - - 2,000.00 2,000.00
65 Professional Development - 440.00 6,000.00 - - - 6,000.00 5,560.00
Program: 5200 - Water Quality Total: 23,864.96 200,633.54 480,000.00 - - - 480,000.00 279,366.46
Program: 6000 - Field Maintenance Administration - - - -
51 Labor 13,166.36 65,149.07 180,000.00 1,450.68 7,165.59 20,000.00 200,000.00 127,685.34
52 Temporary Labor - - - - - - - -
53 Overtime - - 1,800.00 - - 200.00 2,000.00 2,000.00
54 Standby 1,748.00 6,932.09 18,000.00 332.00 2,676.58 2,000.00 20,000.00 10,391.33
56 Benefits 4,971.86 151,485.87 129,600.00 570.74 8,028.09 14,400.00 144,000.00 (15,513.96)
62 Materials and Supplies - 9,353.31 2,700.00 - - 300.00 3,000.00 (6,353.31)
63 Contract Services 471.45 882.97 900.00 52.39 98.15 100.00 1,000.00 18.88
64 Utilities 2,069.69 10,759.22 36,900.00 229.97 1,195.47 4,100.00 41,000.00 29,045.31
65 Professional Development 971.59 12,306.23 20,700.00 288.78 1,551.72 2,300.00 23,000.00 9,142.05
Program: 6000 - Field Maintenance Administration Total: 23,398.95 256,868.76 390,600.00 2,924.56 20,715.60 43,400.00 434,000.00 156,415.64
Program: 6100 - Water Maintenance - - - -
51 Labor 73,205.86 359,338.67 1,012,000.00 - - - 1,012,000.00 652,661.33
53 Overtime 31,717.99 125,033.19 219,000.00 - - - 219,000.00 93,966.81
56 Benefits 32,188.44 160,169.17 516,000.00 - - - 516,000.00 355,830.83
62 Materials and Supplies 24,784.16 187,889.10 301,000.00 - - - 301,000.00 113,110.90
63 Contract Services 42,910.51 179,286.76 587,000.00 - - - 587,000.00 407,713.24
64 Utilities 6,075.00 15,120.00 - - - - - (15,120.00)
Program: 6100 - Water Maintenance Total: 210,881.96 1,026,836.89 2,635,000.00 - - - 2,635,000.00 1,608,163.11
Program: 6200 - Wastewater Maintenance - - - -
51 Labor - - - 24,268.52 121,262.06 335,000.00 335,000.00 213,737.94
53 Overtime - - - - 2,378.34 9,000.00 9,000.00 6,621.66
56 Benefits - - - 9,072.59 85,569.78 176,000.00 176,000.00 90,430.22
62 Materials and Supplies - - - 6,217.04 6,958.23 36,000.00 36,000.00 29,041.77
Wastewater Treatment - - - 680,766.37 3,697,360.45 7,610,000.00 7,610,000.00 3,912,639.55
63 Contract Services - - - 4,057.35 29,789.78 1,223,000.00 1,223,000.00 1,193,210.22
Program: 6200 - Wastewater Maintenance Total:- - - 724,381.87 3,943,318.64 9,389,000.00 9,389,000.00 5,445,681.36
Page 7 of 8
AMENDED AMENDED AMENDED REMAINING
MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET
Month Ended November 30, 2020
Unaudited
Program Expense Detail Budget-to-Actual
WATER WASTEWATER DISTRICT WIDE
Program: 7000 - Facilities Maintenance - - - -
51 Labor 9,403.25 46,751.90 126,000.00 3,134.39 15,569.05 42,000.00 168,000.00 105,679.05
53 Overtime - 881.80 16,500.00 - 293.93 5,500.00 22,000.00 20,824.27
56 Benefits 4,046.32 38,570.95 76,500.00 1,348.67 14,621.07 25,500.00 102,000.00 48,807.98
62 Materials and Supplies 1,907.96 17,333.20 45,500.00 548.17 4,666.21 10,500.00 56,000.00 34,000.59
63 Contract Services 21,490.09 191,494.37 396,250.00 3,976.92 26,378.81 62,750.00 459,000.00 241,126.82
64 Utilities 10,522.75 79,689.63 163,000.00 2,738.38 21,913.05 51,000.00 214,000.00 112,397.32
65 Professional Development - - 750.00 - - 250.00 1,000.00 1,000.00
Program: 7000 - Facilities Maintenance Total: 47,370.37 374,721.85 824,500.00 11,746.53 83,442.12 197,500.00 1,022,000.00 563,836.03
- -
Program: 7100 - Fleet Maintenance - - - -
51 Labor 5,848.75 29,130.90 81,000.00 649.87 3,236.81 9,000.00 90,000.00 57,632.29
53 Overtime 54.84 533.99 2,700.00 6.09 59.31 300.00 3,000.00 2,406.70
56 Benefits 1,704.28 29,474.59 54,900.00 189.35 3,274.84 6,100.00 61,000.00 28,250.57
62 Materials and Supplies 5,180.76 45,127.81 32,400.00 955.54 5,571.74 3,600.00 36,000.00 (14,699.55)
63 Contract Services 10,186.74 85,430.82 212,000.00 2,178.47 9,094.28 18,000.00 230,000.00 135,474.90
64 Utilities 11,124.00 43,566.47 113,400.00 1,236.00 4,840.72 12,600.00 126,000.00 77,592.81
65 Professional Development - - 3,600.00 - - 400.00 4,000.00 4,000.00
Program: 7100 - Fleet Maintenance Total: 34,099.37 233,264.58 500,000.00 5,215.32 26,077.70 50,000.00 550,000.00 290,657.72
- -
Program: 8000 - Capital - - -
71 -Debt Service - 1,360,816.63 4,066,000.00 - 204,725.00 313,000.00 4,379,000.00 2,813,458.37
81 -Capital Improvement 17,575.67 74,100.22 3,070,000.00 10,616,232.13 (6,599,934.77) 395,000.00 3,465,000.00 9,990,834.55
82 -Capital Outlay 4,397.46 177,404.70 1,195,000.00 7,203.48 144,193.86 435,000.00 1,630,000.00 1,308,401.44
83 -Accounting Income Add back (21,973.13) (251,504.92) - (10,623,435.61) 6,455,740.91 - - (6,204,235.99)
Program: 8000 - Capital Total: - 1,360,816.63 8,331,000.00 - 204,725.00 1,143,000.00 9,474,000.00 7,908,458.37
Total Surplus (Deficit): 1,156,986.78$ 5,001,116.22$ -$ 169,948.51$ 329,090.85$ -$ -$ -$
Page 8 of 8
BOARD AGENDA STAFF REPORT
Agenda Item #3.f.
Meeting Date: January 13, 2021
Consent Item
To: Governing Board Members
From: General Manager/CEO
Subject: Adopt 2021 IRS Mileage Rate
RECOMMENDATION:
Staff recommends that the Board adopt the standard mileage reimbursement rate established by the IRS for
2021.
BACKGROUND / ANALYSIS:
The standard mileage rate for business is based on an annual study of the fixed and variable costs of operating
an automobile. The Internal Revenue Service (IRS) has announced that it will be adjusting the mileage rates for
business travel from 57.5 cents to 56 cents per mile for 2021. The business mileage rate decreased one and a
half cents per mile from the 2020 rates.
In the past, the Board has voted to conform with the rate at which the District reimburses Directors and
employees for district related miles driven to the standard mileage rate established by the IRS.
AGENCY GOALS AND OBJECTIVES:
Goal and Objectives II - Maintain a Commitment to Sustainability, Transparency, and Accountability
a) Practice Transparent and Accountable Fiscal Management
REVIEW BY OTHERS:
This agenda item has been reviewed by the Administration Department.
FISCAL IMPACT
The fiscal impact associated with this agenda item is a budgeted expenditure.
~AST VALLEY WATER DISTRICT
LEADERSI-IIP • PARTNERSI-IIP • STl:WARDSl-•IIP
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Jus tine Hendric ksen
District C lerk
BOARD AGENDA STAFF REPORT
Agenda Item #4.
Meeting Date: January 13, 2021
Discussion Item
To: Governing Board Members
From: General Manager/CEO
Subject: Consider Approval of Plant 134 Granular Activated Carbon Progressive Design-Build Agreement
RECOMMENDATION:
Staff recommends that the Board of Directors authorize the General Manager/CEO to execute a Progressive
Design-Build Agreement for the Plant 134 Granular Activated Carbon (GAC) Improvements with Pacific
Hydrotech Corporation for a not-to-exceed Phase 1 amount of $278,400.
BACKGROUND / ANALYSIS:
The natural organic compounds present in Plant 134’s two surface water sources, as with most surface waters,
create the potential to form disinfection byproducts (DBPs). Elevated levels of a group of DBPs known as
Total Trihalomethanes (TTHM) occurred in the distribution system in 2017 and resulted in an exceedance of the
regulatory limit. The exceedance resulted in a Compliance Order being issued by the State Water Resources
Control Board and the District submitting a Corrective Action Plan describing corrective measures the District
intended to implement to ensure long-term compliance.
As part of the Corrective Action Plan the District performed investigative studies, implemented a series of
operational adjustments and installed new equipment. One of the investigative studies included the evaluation of
granular activated carbon (GAC), which is a widely used sorption process that removes constituents that
eventually react with chlorine to produce DBPs, including TTHM. The evaluation of GAC made it clear that
adding this treatment process at Plant 134 was appropriate. The District has performed all the other items
required by the Corrective Action Plan.
The District solicited design-builder qualifications via a request for qualifications in June 2020. Following a
review of the received Statements of Qualifications the District selected six design-builders to provide full
proposals. The Request for Proposals was issued in August 2020. The District received five proposals.
Following an initial review of the proposals, District staff requested clarifications from each of the proposers.
District Operations and Engineering staff reviewed the proposals and clarifications, identifying Pacific
Hydrotech Corporation as providing the best value to the District.
~AST VALLEY WATER DISTRICT
LEADERSI-IIP • PARTNERSI-IIP • STl:WARDSl-•IIP
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Jeff No elte
Direc tor o f Engineering and O p eratio ns
If authorized b y the Board, P has e 1 of the p ro gres s ive des ign-b uild p ro ces s would be completed whic h inc ludes
d eveloping the design o f the project to the 60% level, c oo rd inatio n o f regulato ry complianc e activities, and
d evelopment of a G uaranteed Maximum P rice (G MP ). F ollowing P hase 1, S taff will p rep are a recommendatio n
fo r the Bo ard o n whether to proceed to P has e 2 (i.e., c o mpletio n of the d es ign and c onstruc tion o f the projec t)
with P ac ific Hydrotec h C o rp o ratio n o r to take a d ifferent ap p ro ac h to completing the project.
AG E N C Y G O ALS AN D OB J E C T IVE S :
G oal and O b jectives I - Implement Effec tive S o lutio ns T hrough Visionary Leadership
a) Identify O pportunities to O p timize Natural R esourc es
G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources
a) Develop P ro jec ts and P ro grams to Ens ure S afe and R eliable S ervices
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the executive management team.
F IS C AL IMPAC T
P has e 1 of this projec t will b e funded fro m $100,000 o f operating revenue allo cated in the F Y 2020-21 C apital
Imp ro vement P rogram, alo ng with approximately $200,000 re-alloc ated fro m other capital projec ts . P has e 2 o f
the pro ject is estimated to b e $3.5 millio n. T he Dis tric t is currently ap p lying to the S tate R evo lving F und
program to fund P hase 2 via a low-interes t lo an.
BOARD AGENDA STAFF REPORT
Agenda Item #5.
Meeting Date: January 13, 2021
Discussion Item
To: Governing Board Members
From: General Manager/CEO
Subject: Consider Approval of Agreement with Tesla Inc. for Battery Storage System Installation at District
Facilities
RECOMMENDATION:
Staff recommends that the Board of Directors authorize the General Manager/CEO to execute no cost
agreements with Tesla Inc. to install commercial scale battery storage systems at select District facilities.
BACKGROUND / ANALYSIS:
The California Public Utilities Commission (CPUC) created an equity resiliency budget in their Self-Generation
Incentive Program (SGIP) that provides incentives for battery installations at facilities that are: 1) located in, or
serves, a low-income or disadvantaged community, 2) at risk of, or experienced two or more public safety
power shutoff (PSPS) events, and 3) considered critical.
Tesla produces commercial scale battery storage systems, that qualify for the SGIP. The battery systems can
provide energy savings by shifting energy consumption from high cost on-peak periods to low cost off-peak
periods (peak shaving) and will provide backup power during an electricity outage. The battery system is
controlled by software that forecasts load and optimizes battery consumption and can be tailored to meet site-
specific requirements.
The cost of installing a battery system is quite high (roughly $1,200,000 for the 350kW systems) relative to the
energy savings that the batteries can provide. Without incentive funding, the return on investment for a battery
system would be so small that it wouldn’t make sense. However, with the SGIP incentives, Tesla can offer
battery system projects that are no cost to the District, including 10 years of standard maintenance. Upon
installation, the District will receive ownership of the system and after 10 years has the option to:
Recycle the batteries with Tesla for no charge
Sell the battery system
Keep the battery system and take on the cost of maintenance
•
•
•
~AST VALLEY WATER DISTRICT
LEADERSI-IIP • PARTNERSI-IIP • STl:WARDSl-•IIP
Recommended by:
John Mura
General Manager/CEO
Respectfully submitted:
Jeff Noelte
Director of Engineering and Operations
Tesla has identified multiple District facilities that qualify for the SGIP. At this point, due to some sizes of
equipment being sold out, Tesla is able to offer a proposal for a battery system at Plant 134. The annual cost of
electricity at Plant 134 is about $131,000. The proposed battery system is estimated to provide a savings of
about $31,400 per year, so over 10 years the District would save about $314,000. Tesla would receive incentive
payments over 5 years from the SGIP totaling about $1,700,000 to cover their upfront capital cost of
$1,200,000, the cost of providing ten years of maintenance, and their overhead and profit.
Staff recommends pursuing this offering for the following reasons:
No cost to the District for a minimum of 10 years
Potential for substantial annual electricity savings
Can provide 15+ hours of backup power during PSPS events or other outage
AGENCY GOALS AND OBJECTIVES:
Goal and Objectives I - Implement Effective Solutions Through Visionary Leadership
a) Identify Opportunities to Optimize Natural Resources
Goal and Objectives IV - Promote Planning, Maintenance and Preservation of District Resources
a) Develop Projects and Programs to Ensure Safe and Reliable Services
REVIEW BY OTHERS:
This agenda item has been reviewed by the executive management team.
FISCAL IMPACT
This item has no capital or O&M costs. The savings on electricity costs are as summarized above.
•
•
•
BOARD AGENDA STAFF REPORT
Agenda Item #6.
Meeting Date: January 13, 2021
Discussion Item
To: Governing Board Members
From: General Manager/CEO
Subject: Consider Approval of Elm Street Water Main Replacement Construction Contract
RECOMMENDATION:
Staff recommends that the Board of Directors authorize the General Manager/CEO to execute a contract with
TK Construction for a not-to-exceed amount of $321,854 for the Elm Street Water Main Replacement
construction.
BACKGROUND / ANALYSIS:
The District owns and maintains a 6” water main on Elm Street, between 6th Street and 9th Street, in the City of
Highland. Exhibit 1 shows a map of the area with an aerial photo as the background. The aging main is shallow
and does not meet many of the District’s current standards. The main has also been identified as deficient for
providing fire-flow, per the 2019 Water System Master Plan.
The City of Highland (City) recently constructed curb, gutter and sidewalk improvements on Elm Street, as part
of their Safe Routes to School project. The construction resulted in the District’s water main being located
under the new improvements. The City’s project also includes new asphalt pavement for this stretch of Elm
Street to begin the first quarter of this calendar year. This presents a cost-savings opportunity for the District. If
the Elm Street main (approximately 2,000 feet) is replaced this fiscal year instead of the 750 feet of main in
Mirada Street and 14th Street, as initially planned in the Capital Improvement Program, the District will save
about $100,000 in pavement repair costs.
Staff issued a Request for Bids to three Contractors and two bids were received on December 16, 2020. The
lowest responsive bid for the construction was received from TK Construction for $321,854.
AGENCY GOALS AND OBJECTIVES:
Goal and Objectives IV - Promote Planning, Maintenance and Preservation of District Resources
a) Develop Projects and Programs to Ensure Safe and Reliable Services
c) Dedicate Efforts Toward System Maintenance and Modernization
~AST VALLEY WATER DISTRICT
LEADERSI-IIP • PARTNERSI-IIP • STl:WARDSl-•IIP
R ecommended b y:
Jo hn Mura
G eneral Manager/C EO
R espec tfully sub mitted:
Jeff No elte
Direc tor o f Engineering and O p eratio ns
R E VIE W B Y O T HE R S :
T his agenda item has been reviewed by the executive management team.
F IS C AL IMPAC T
T his p ro ject was no t inc luded in the F Y 2020-21 C apital Imp ro vement P ro gram. F und s will b e realloc ated fro m
the P lant 134 S ite Improvements and the Mirada and 14th S treet Water Main R ep lacements bud get for this
fisc al year to cover the projec t c o s ts.
ATTACH M E N TS:
Description Type
Exhibit 1 Cover M e mo
AGENDA DATE: January 13, 2021
SUBJECT: ELM STREET WATER MAIN REPLACEMENT CONSTRUCTION CONTRACT
Page | 3
Exhibit 1: Map of Elm Street area between 6th St and 9th St
Elm St water
main area
SNRC SNRC
BOARD AGENDA STAFF REPORT
Agenda Item #7.
Meeting Date: January 13, 2021
Discussion Item
To: Governing Board Members
From: General Manager/CEO
Subject: 2021 Committee and Representative Assignments
RECOMMENDATION:
Staff recommends that the Chairman of the Board establish 2021 Committee's and determine Representative
Assignments. No Board action is required.
BACKGROUND / ANALYSIS:
The District’s Governing Board utilizes the committee process and local representative assignments to improve
the efficient management of items that may be considered by the Board of Directors. This process provides
Board Members and staff the opportunity to conduct additional analysis, discuss resource allocations and
address items prior to Board consideration.
Working with the Chairman and Vice Chairman of the Board, and given the complexities of items that will be
considered over the next few years, staff is recommending that the Chairman consider the continuation of
the current three standing committees and reestablish one ad hoc committee.
Engineering and Operations (Standing):
The purpose of the Engineering and Operations Committee is to work with staff on matters related to
operational and infrastructure planning and maintenance activities.
Finance and Human Resources (Standing):
The purpose of the Finance Committee is to work with staff and provide input on potential improvements to
financial reporting including rates, revenues, fees, reserve funds that may be considered by the Board of
Directors. The Committee will also work with staff to amend and develop various District policies and
programs to improve and upgrade Information Technology within the District.
Legislative/Public Affairs (Standing):
The purpose of the Legislative and Public Outreach Committee is to work with staff to develop programs and
initiatives related to community relations, legislative activities and public outreach efforts.
Regional Recycled Water (Ad Hoc):
The purpose of the Regional Recycled Water Ad Hoc committee is to work collaboratively with San
Bernardino Valley Municipal Water District and the San Bernardino Municipal Water Department on
EAST VALLEY WATER DISTRICT
LEAOf:RSI-IIP • PARTNf:RSI-I I P • STEWARDSI-IIP
cooperative effo rts to cons truct and o p erate rec yc led water fac ilities that benefit the Bunker Hill G roundwater
Basin. T his inc ludes how the S terling Natural R es ourc e C enter and C lean Water F ac tory will s upport this
effort.
AG E N C Y G O ALS AN D O B J E C T IVE S :
G oal and O bjectives I I - Maintain a C ommitment to S ustainability, Transparency, and Acc ountability
R E VIE W B Y O T HE R S :
T his agenda has been reviewed by the Administration Department.
F IS C AL IMPAC T
T here is no fisc al impac t as s ociated with this agenda item.