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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 02/10/2021REGULAR BOARD MEETING February 10, 2021 - 5:30 PM31111 Greenspot Road, Highland, CA 92346 VIA TELECONFERENCE In an effort to prevent the spread of COVID-19 and in accordance with Governor Newsom's Executive Order N-25-20 and N-29-20, this meeting is being conducted via teleconference. There will be no public location for attending this meeting in person. Members of the public may listen and provide public comment telephonically. Anyone wishing to join the meeting may do so using the following information: DIAL: 1-209-425-5876 and enter CONFERENCE ID: 162 953 856# You may also join by clicking HERE to join the meeting via Microsoft Teams. AGENDA "In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors". CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. AGENDA - This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. 1.Approval of Agenda 2.AP P RO VAL O F C ON SE N T C AL E N D AR All matters listed under the C onsent C alendar are considered by the Board of Directors to be routine and will be enacted in one motion. T here will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.J anuary 13, 2021 Regular Meeting Minutes b.Approve Directors' fees and expenses for J anuary 2021 D I SC U SSI ON AN D P O SSI B L E AC T I O N I T E MS 3.C onsider Approval of Fiscal Year 2020-21 Mid-Year Budget Revisions RE P O RT S 4.Board of Directors' Reports 5.General Manager/C EO Report 6.Legal Counsel Report 7.Board of Directors' Comments AD J O U RN P LEAS E NO T E: Materials related to an item on this agenda s ubmitted to the Board after dis tribution of the agenda packet are availab le fo r pub lic ins p ectio n in the District's o ffic e lo cated at 31111 G reens p o t R d., Highland , during normal bus ines s ho urs. Also, s uc h d o cuments are available on the District's website at www.eastvalley.org subject to staff's ability to pos t the doc uments before the meeting. P urs uant to G overnment C o d e S ec tio n 54954.2(a), any reques t for a d is ab ility-related modific ation or ac commodation, inc luding auxiliary aid s o r s ervic es , that is s o ught in order to p artic ip ate in the above- agendized p ublic meeting s ho uld be d irected to the District C lerk at (909) 885-4900 at leas t 72 ho urs prior to said meeting. 1 Minutes 01/13/2021 sma Draft pending approval EAST VALLEY WATER DISTRICT January 13, 2021 REGULAR BOARD MEETING VIA TELECONFERENCE MINUTES The Chairman of the Board called the meeting to order at 4:32 p.m. PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT: None STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Kelly Malloy, Director of Strategic Services; Justine Hendricksen, District Clerk; Shayla Antrim, Senior Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Smith declared the public participation section of the meeting open at 4:33 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the January 13, 2021 agenda be approved as submitted. CLOSED SESSION The Board entered into Closed Session at 4:34 p.m. as provided in the Ralph M. Brown Act Government Code Sections 54956.8 to discuss the item(s) listed on the agenda. THE BOARD RECONVENED THE MEETING AT 5:30 P.M. Director Goodrich led the flag salute. ROLL CALL PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT: None 2 Minutes 01/13/2021 sma ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #2: No reportable action taken. PUBLIC COMMENTS Chairman Smith declared the public participation section of the meeting open at 5:32 p.m. There being no written or verbal comments, the public participation section was closed. APPROVE THE NOVEMBER 25, 2020 REGULAR BOARD MEETING MINUTES M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board approve the November 25, 2020 regular board meeting minutes as submitted. APPROVE THE DECEMBER 9, 2020 REGULAR BOARD MEETING MINUTES M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board approve the December 9, 2020 regular board meeting minutes as submitted. Ayes: Carrillo, Coats, Goodrich Smith Noes: None Abstain: Director Morales Absent: None DIRECTORS’ FEES AND EXPENSES FOR DECEMBER 2020 M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board approve the Directors’ fees and expenses for December 2020 as submitted. DISBURSEMENTS M/S/C (Morales-Goodrich) by unanimous roll call vote that the General Fund Disbursements #256931 through #257077 which were distributed during the period of November 1, 2020 through November 30, 2020, bank drafts, and ACH Payments in the amount of $11,295,915.96 and $413,443.21 for payroll and benefit contributions, totaling $11,709,359.17 be approved. APPROVE THE FINANCIAL STATEMENTS FOR NOVEMBER 2020 M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board approve the financial statements for November 2020 as submitted. ADOPT 2021 IRS MILEAGE RATE M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board adopt mileage reimbursements rate established by the IRS for 2021. 3 Minutes 01/13/2021 sma APPROVAL OF CONTRACTS FOR PLANT 134 GRANULAR ACTIVATED CARBON PROGRESSIVE DESIGN-BUILD AGREEMENT The Director of Engineering and Operations provided information regarding the final step of the Corrective Action Plan required by the State Water Resources Control Board due to a Total Trihalomethanes (TTHM) exceedance event that occurred in 2017. He stated that in June 2020 the District solicitated design-build qualifications and in return received five proposals. That staff identified Pacific Hydrotech Corporation as providing the best value to the District and requests to enter into a design-build agreement for Granular Activated Carbon improvements to Plant 134. M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board authorize the General Manager/CEO to execute a Progressive Design-Build Agreement with Pacific Hydrotech Corporation for a not-to-exceed Phase 1 amount of $278,400 as submitted. APPROVAL OF AGREEMENT WITH TESLA INC. FOR BATTERY STORAGE SYSTEM INSTALLATION AT DISTRICT FACILITIES The Director of Engineering and Operations provided information regarding the California Public Utilities Commission’s Self-Generation Incentive Program and how that correlates to Tesla providing a battery system to the District no cost for ten years. He reviewed details of the battery system: annual electricity cost saving the District, facilities to receive the system, backup power, and options at the end of ten years. M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board authorize the General Manager/CEO to execute no cost agreements with Tesla Inc. to install commercial scale battery storage systems at select District facilities. APPROVAL OF ELM STREET WATER MAIN REPLACEMENT CONSTRUCTION CONTRACT The Director of Engineering and Operations provided information regarding the District moving ahead of schedule with the Elm Street Water Main Replacement, which is included in the District’s Capital Improvement Program. He stated that the City of Highland will be replacing the asphalt as part of their Safe Routes to School project; and by replacing the pipeline at the same time will save the District $100,000 in pavement repairs. M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board authorize the General Manager/CEO to execute a contract with TK Construction for the Elm Street Water Main Replacement a not-to-exceed amount of $321,854. 2021 COMMITTEE AND REPRESENTATIVE ASSIGNMENTS Chairman Smith stated that he reviewed Representative and Committee assignments with Vice Chairman Goodrich and announced the new Representative and Committee assignments. 4 Minutes 01/13/2021 sma BOARD OF DIRECTORS’ REPORTS Director Morales reported on the following: January 5 he participated in the San Bernardino Valley Municipal Water District Board meeting; January 6 he participated in the Colton/San Bernardino Regional Tertiary Treatment and WR Authority (RIX) meeting; and January 12 he participated in the San Bernardino Board of Water Commissioners meeting. Director Carrillo reported on the following: January 12 he participated in the Inland Action meeting via Zoom; and January 13 he reviewed the agenda with the General Manager/CEO and discussed District business. Director Coats reported on the following: December 15 he participated in the San Bernardino Valley Municipal Water District Board meeting; December 16 and 30 he discussed District business with the General Manager/CEO; January 4 he participated in the Association San Bernardino County Special Districts Association meeting where they discussed planning for the first virtual meeting since COVID; January 5 he participated in the San Bernardino Valley Municipal Water District Board meeting; and January 6 and 12 he discussed District business with the General Manager/CEO. Vice Chairman Goodrich reported on the following: January 5 he discussed District business with the General Manager/CEO; and January 7 he met virtually with the General Manager/CEO to review the agenda. Chairman Smith reported on the following: January 5 he discussed District business with the General Manager/CEO; and January 7 he met virtually with the General Manager/CEO to review the agenda. Information only. GENERAL MANAGER/CEO REPORT The General Manager/CEO provided information regarding a review of the customer service counter being closed due to COVID to determine how approximately 1,000 customers who used to pay monthly at the counter are now paying their bills. He provided the results of a comparison of how payments have been made between January and November 2020. The General Manager/CEO reported on the following: • The District was notified that it received reaccreditation for the Special District Leadership Foundation’s Transparency Certificate. • Construction for the SNRC is now going vertical with work happening above ground. The January bill insert highlights construction progress and the installation of co-digesters. Additionally, the mailer includes a QR code and survey link where residents can submit their suggestions for future SNRC community programming. The bill insert and survey were translated to Spanish. 5 Minutes 01/13/2021 sma • The Inland Empire Economic Partnership will be holding its 10th Annual Awards Ceremony January 14, 2021 and he will be attending the virtual meeting. • He will be hosting a virtual All Hands meeting for staff January 14, 2021. • In observance of the Martin Luther King Jr. holiday, the District’s office and customer service lines will be closed on Monday, January 18, 2021. The General Manager/CEO stated that Staff continues to monitor changing regulations and Executive Orders regarding COVID-19, including health requirements. The District’s office will remain closed to the public due to COVID-19. Customers can continue to pay their bill online, by mail, via the payment drop box or using PayNearMe at local 7-Eleven stores even as the District’s offices are closed. The General Manager/CEO thanked the public for their continued support during these trying times and for participating in the District’s teleconferencing meetings; and stated that the District will continue to hold meetings via teleconference until further notice. Information only. LEGAL COUNSEL REPORT No report at this time. BOARD OF DIRECTORS’ COMMENTS Director Coats asked that everyone remain safe. Director Morales wished everyone a happy new year. Chairman Smith thanked staff for their presentations. Information only. ADJOURN The meeting adjourned at 6:12 p.m. ___________________________ David E. Smith, Board President __________________________ John Mura, Secretary R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Jus tine Hendric ksen District C lerk B O AR D AGE N D A S TAF F R E P ORT Agenda Item #2.b . Meeting Date: F eb ruary 10, 2021 C ons ent Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: Approve Directo rs ' fees and expens es for January 2021 R E C O MME N D AT IO N: S taff rec ommend s that the Bo ard ap p ro ve the G overning Bo ard Members' F ees and Expenses fo r January 2021. B AC KGR O UN D / AN ALYS IS : T he Board has ins truc ted s taff to lis t all d irecto r fees and expenses as a s ep arate agenda item to s how full fis c al trans p arency. O nly after Board review and approval will the c o mp ens ation and expens es be paid. AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability a) P rac tice Trans parent and Ac countab le F is cal Management R E VIE W B Y O T HE R S : T his agenda item has been reviewed by the Ad minis tratio n d ep artment. F IS C AL IMPAC T T he fis c al impac t as soc iated with this agenda item is $7,529.50 whic h is includ ed in the c urrent fis c al b udget. ATTACH M E N TS: Description Type Directors' Expense Reports J anuary 2021 Backup Material Name: Month / Year:2021 Meeting No.Stipend Written Oral 1 1/12 175 2 1 13 175 3 1 15 175 4 1 20 175 5 1 21 175 6 1 26 175 7 1 27 175 8 9 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.56/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 Mileage Miscellaneous Reimbursement Description City of San Bernardino Council Meeting Tour of SNRC Inland Action Meeting Regular Board Meeting Expense Type $1,225.00 $0.00 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Chris Carrillo Date Meeting / Event Description Date Inland Action Meeting Regular Board Meeting Meeting with General Manager/CEO or Designee $1,225.00 Chris Carrillo January 0.00 X ( 7 ) Report Provided Subtotal Meetings' Stipend Mileage DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2021 1 2 3 4 5 Chris Carrillo January / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Meeting Date: Event Description: Attended Inland Action zoom meeting. 1/ 12 / 2021 Inland Action Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:1 13 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:1 15 / 2021 Event Description:Meeting with General Manager/CEO or Designee Attended regular board meeting. Brief Description of Meeting/Event Value to EVWD Phone call with CEO Mura regarding district business. Meeting Date:1 20 / 2021 Event Description:City of San Bernardino Council Meeting Brief Description of Meeting/Event Value to EVWD Attended City of San Bernardino council virtual meeting. Meeting Date:1 21 / 2021 Event Description:Tour of SNRC Brief Description of Meeting/Event Value to EVWD Toured Sterling Natural Resources Center with Kelly Malloy. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2021 6 7 8 9 10 Meeting Date:1 26 / 2021 Event Description:Inland Action Meeting Brief Description of Meeting/Event Value to EVWD Attended Zoom Inland Action meeting. Meeting Date:1 27 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attended virtual regular board meeting. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Chris Carrillo January / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2021 Meeting No.Stipend Written Oral 1 1 /04 175 2 1 /05 175 3 1 /06 0 4 1 /12 175 5 1 /13 175 6 1 /14 175 7 1 /19 175 8 1 /22 175 9 1 /25 0 10 1 /25 175 11 1 /26 0 12 1 /26 175 13 1 /27 175 14 15 16 17 18 19 20 Meetings 0.56/mi No. 1 1 /15 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $4.50 WPS Monthly Charge Jan. 16 to Feb 15, 2021 Mileage Miscellaneous Reimbursement Description ASBCSD Highland Chamber of Commerce Meeting Meeting with General Manager/CEO or Designee Regular Board Meeting Meeting with General Manager/CEO or Designee Regular Board Meeting Advisory Comm. On Water Policy San Bernardino Valley MWD SNRC Site Tour Expense Type $1,750.00 $0.00 Reimbursement 4.50Misc. - Other Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Ronald L. Coats Date Meeting / Event Description Date ASBCSD Board Meeting San Bernardino Valley MWD Meeting with General Manager/CEO or Designee $1,754.50 Ronald L. Coats January / 0.00 X ( 10 ) Report Provided Subtotal Meetings' Stipend Mileage Engineering & Operations Committee Meeting DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2021 1 2 3 4 5 Ronald L. Coats January / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Board meeting to review agenda and planning for our first virtual group meeting on January 25th. 1 / 4 / 2021 ASBCSD Board Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:1 / 5 / 2021 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Meeting Date:1 / 6 / 2021 Event Description:Meeting with General Manager/CEO or Designee They did a board re-org with Paul Kielhold as President, June Hayes as V.P. and Milford Harrison as Treasurer; Had a presentation of 2020 accomplishments and goals for 2021; Voted to make some minor and new legal requirement changes to their employee handbook; Appointed representatives to SAWPA Brief Description of Meeting/Event Value to EVWD Telephone conversation with the General Manager about district business Meeting Date:1 / 12 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Telephone conversation with the General Manager about district business Meeting Date:1 / 13 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD See official board meeting minutes DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2021 6 7 8 9 10 Meeting Date:1 / 14 / 2021 Event Description:Advisory Comm. On Water Policy Brief Description of Meeting/Event Value to EVWD Approved and sent to Valley's board BTAC regional water management plan for 2021; Had presentations of RAND Study for Valley District; Had update on the integrated regional urban water management plan including demand forecasting Meeting Date:1 / 19 / 2021 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD They approved the following: Amendments for Upper Santa Ana River Integrated Water Quality Model; agreement for development of a non-native Aquatic Species Management Plan; Agreement for Preparation of the Salt and Nutrient Management Plan; Agreement for proposal for a well abandonment Meeting Date:1 / 22 / 2021 Event Description:SNRC Site Tour Brief Description of Meeting/Event Value to EVWD Visited the site to view construction progress with Kelly Malloy Meeting Date:1 / 25 / 2021 Event Description:Engineering & Operations Committee Meeting Brief Description of Meeting/Event Value to EVWD Reviewed plans for upcoming rehab of one of our reservoirs, and a literal flow chart for SNRC incoming waste water Meeting Date:1 / 25 / 2021 Event Description:ASBCSD Brief Description of Meeting/Event Value to EVWD We had our first virtual meeting with great attendance and very well received. Cucamonga Valley Water District was our guest speakers and they related the challenges they had with Covid and how they adjusted their operations appropriately. Ronald L. Coats January / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2021 11 12 13 14 15 Meeting Date:1 / 26 / 2021 Event Description:Highland Chamber of Commerce Meeting Brief Description of Meeting/Event Value to EVWD Guest speaker was Dr. Kevin Horan, from Crafton Hills Community College who related how the college was meeting all of the challenges that a school has in dealing with the pandemic. Meeting Date:1 / 26 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Had telephone conversation with the general manager about district business and the upcoming agenda Meeting Date:1 / 27 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD See official board meeting minutes Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Ronald L. Coats January / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Name: Month / Year:2021 Meeting No.Stipend Written Oral 1 1 /05 175 2 1 /07 175 3 1 /13 175 4 1 /19 175 5 1 /21 175 6 1 /25 175 7 1 /26 175 8 1 /27 175 9 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.56/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 Mileage Miscellaneous Reimbursement Description Meeting with General Manager/CEO or Designee Agenda Review ASBCSD Chamber of Commerce Event Regular Board Meeting Expense Type $1,400.00 $0.00 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Phillip R. Goodrich Date Meeting / Event Description Date Meeting with General Manager/CEO or Designee Agenda Review Regular Board Meeting $1,400.00 Phillip R. Goodrich January / 0.00 X ( 8 ) Report Provided Subtotal Meetings' Stipend Mileage DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2021 1 2 3 4 5 Phillip R. Goodrich January / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Monthly meet with CEO update on District affairs and committee assignments 1 / 5 / 2021 Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meeting Date:1 / 7 / 2021 Event Description:Agenda Review Brief Description of Meeting/Event Value to EVWD Meeting Date:1 / 13 / 2021 Event Description:Regular Board Meeting Meet with CEO and Chairman for review of current agenda Brief Description of Meeting/Event Value to EVWD Attend reg. board meeting ref. mins. Meeting Date:1 / 19 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meet with Dir of Strt svcs. And Chairman for tour and updates at SNRC Meeting Date:1 / 21 / 2021 Event Description:Agenda Review Brief Description of Meeting/Event Value to EVWD Meet with CEO and Chairman for review of current agenda DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2021 6 7 8 9 10 Meeting Date:1 / 25 / 2021 Event Description:ASBCSD Brief Description of Meeting/Event Value to EVWD Attend local chapter of spl. Districts update on State level Spl. Districts activities and active Legislations affecting District Meeting Date:1 / 26 / 2021 Event Description:Chamber of Commerce Event Brief Description of Meeting/Event Value to EVWD Attend Monthly Chamber luncheon virtually heard Covid updates and effects on local College dist. Meeting Date:1 / 27 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attend reg. board meeting ref. mins. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Phillip R. Goodrich January / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2021 Meeting No.Stipend Written Oral 1 1 /05 0 2 1 /06 0 3 1 /12 175 4 1 /13 175 5 1 /15 175 6 1 /19 175 7 1 /21 175 8 1 /22 175 9 1 /26 175 10 1 /27 175 11 1 /28 175 12 1 /29 175 13 14 15 16 17 18 19 20 Meetings 0.56/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 Mileage Miscellaneous Reimbursement Description Regular Board Meeting ACWA Event ACWA Event Regular Board Meeting East Valley Association of Realtors ACWA Event Meeting with General Manager/CEO or Designee Meeting with General Manager/CEO or Designee Expense Type $1,750.00 $0.00 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. James Morales, Jr. Date Meeting / Event Description Date San Bernardino Valley MWD San Bernardino RIX San Bernardino Board of Water Commissioners $1,750.00 James Morales, Jr.January / 0.00 X ( 10 ) Report Provided Subtotal Meetings' Stipend Mileage San Bernardino Board of Water Commissioners DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2021 1 2 3 4 5 James Morales, Jr.January / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: New board member election of officers. District the encompassd es EVWD now Chair/President. No charge, more than 10 meetings this period. 1 / 5 / 2021 San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Meeting Date:1 / 6 / 2021 Event Description:San Bernardino RIX Brief Description of Meeting/Event Value to EVWD Meeting Date:1 / 12 / 2021 Event Description:San Bernardino Board of Water Commissioners Santa Ana River water discharge JPA responsible for mandated flow requirements. Quarterly meeting. No charge, more than 10 meetings this period. Brief Description of Meeting/Event Value to EVWD Board report assignment. Election of officers. Meeting Date:1 / 13 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date:1 / 15 / 2021 Event Description:East Valley Association of Realtors Brief Description of Meeting/Event Value to EVWD Board report assignment. Distirct operational and SNRC update DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2021 6 7 8 9 10 Meeting Date:1 / 19 / 2021 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Leadership Committee workshop with Region 9 members. Meeting Date:1 / 21 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD District operational and monthly update. Meeting Date:1 / 22 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD SNRC building site visit. Meeting Date:1 / 26 / 2021 Event Description:San Bernardino Board of Water Commissioners Brief Description of Meeting/Event Value to EVWD Board report assignment. Job classification update, relocation update. Meeting Date:1 / 27 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. James Morales, Jr.January / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2021 11 12 13 14 15 Meeting Date:1 / 28 / 2021 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Strategic plan update. Meeting Date:1 / 29 / 2021 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Regular Board meeting. Pending Legislation. Strategic Plan update. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD James Morales, Jr.January / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 B O AR D AGE N D A S TAF F R E P ORT Agenda Item #3. Meeting Date: F eb ruary 10, 2021 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: C ons id er Approval o f F isc al Year 2020-21 Mid-Year Budget R evis io ns R E C O MME N D AT IO N: S taff recommends that the Board of Directo rs (Board) review and approve amendments to the F Y 2020-21 O p erating and C apital Bud gets . B AC KGR O UN D / AN ALYS IS : T he 2020-21 Mid -Year Bud get R eview is presented for the Bo ard’s review and cons id eratio n. T his analysis and p ro ces s provides the Bo ard the o pportunity to review the s tatus of the operating and capital b udgets as of December 31st, and to cons id er recommend ed ad jus tments. In s ummary, staff has been mo nitoring program and capital exp enditures thro ugh Dec emb er. O p erating expens es , overall, are trac king at or b elo w the ad o pted bud get, while capital costs are exceeding exp ectations . T his staff report p roposes a $480,000 inc reas e to p rojec ted o p erating revenue, the use of $425,000 in c ap ital res erves and developer fees, and cuts to several line items in the operating b udget to taling $464,000 in order to fund additio nal projec t cos ts of $1,425,000 not inc luded in the 2020-21 ad o p ted bud get. Many o f thes e ad d itional c o s ts were previous ly dis cus s ed with the Bo ard at a regular board meeting during the las t seven mo nths and are inc lud ed herein as p art o f a c o mp rehensive mid-year b udget review. T he requested bud get ad justments and jus tific ation are desc rib ed belo w. Revenues Water s ales were $927,201 o ver projectio n through Dec emb er, at $11,363,201. T his overage is largely due to higher-than-projec ted water us age d uring the month o f Dec ember, the mo nth in which water us age usually p lummets due to drop p ing temp eratures. Instead , there was a very s mall dec line in usage between No vember and December, leading to sales exc eeding p ro jec tions by $495 thous and in Dec ember alo ne. Water us age in terms of vo lume (HC F ) exc eed ed p rojec tions fo r all three rate tiers b etween the mo nths of July and Dec ember 2020, as s hown in the c hart b elo w. Although s ales projec tions us ed fo r 2020-21 b ud geting was not as c o nservative as in p as t years, water us age fo r all tiers 1, 2, and 3 exceeded projectio ns by 4.3%, 8.8%, and 11.6%, res p ectively. As water s ales have exc eed ed projec tions by $927,201 thro ugh mid -year, s taff is rec o mmending a $480,000 inc reas e to b ud geted water s ales as a mid-year budget revision in o rd er to o ffs et s o me increases in c ap ital expend itures explained b elo w. S taff does no t rec o mmend revis ions to any other revenue projectio ns or revenue catego ries fo r this mid -year review. Operating E xpenses T hro ugh December, o p erating expens es were at $14,835,496, whic h is 48.8% of the annual operating exp ens e b udget o f $30,391,000. F ro m a broad p erspec tive, this p ercentage o f ac tual expens es to b udget being fairly close to half seems to b e in an acc ep table range at mid-year, but having already gone through the s ummer mo nths , the Distric t is us ually at 52% to 55% at this p o int. F ro m a narrower p erspec tive, Exp end iture typ es (s ee table on the following p age), it is apparent that O p erating expend itures are trac king very c lo s e to exp ectation. Lab o r and Benefits , a s tead y and c o ns tant c o s t is at 49.4%, while c o s ts that are typic ally higher during the summer mo nths are ab o ve 50% as exp ected : Water S up p ly c o s ts are at 78% as the District p laced its o rd er fo r S tate Water with the S an Bernard ino Valley Munic ipal Water District. P o wer C o s ts are at 75.3%. T his is higher than usual, which is ab o ut 60%, and a bud get transfer from o ther Water P ro d uc tion line items may be needed to ward the end o f the fisc al year. Treatment S ervic es (C ity of S B) are at 51.3%. Alternatively, other exp enditure types , s uc h as Materials and C ontrac t S ervices , are tracking very low halfway thro ugh the year, obvious ly d ue to the C O VI D 19 loc k down. Meetings and events whic h often includ e the s ervic es of cons ultants , p rinted materials, equip ment rentals , and c atering, c o uld not b e held leaving signific ant, unutilized amo unts in C ontrac t S ervices b ud gets . G iven the availab ility of fund s desc rib ed above, and a need to inc reas e c ertain c ap ital p ro jec t bud gets as explained in the following s ectio n, s taff is propo s ing adjus tments to the fo llowing operating expenditure b udget line items in order to fund tho s e inc reas es : C o ntrac t S ervices, P ro gram 2200 - P ublic Affairs (PA) had planned for many pub lic events s urrounding the S NR C and b udgeted ac cordingly. however, with the s tate in lo ck down during the first half o f the year, PA has o nly utilized 31% of the C ontract S ervic es b udget thro ugh Dec emb er 31st. S taff is p ro p o s ing to transfer $120,000 fro m PA C o ntract S ervic es to the C apital Bud get. C o ntrac t S ervices, P rogram 2300 - C ons ervation had budgeted funds to p ay the Dis tric t's share of p articipatio n in the R egio nal Urb an Water Mas ter P lan, but that o b ligation was p aid out o f funds available in another P rogram. S taff is proposing to transfer $55,000 fro m C o ns ervatio n C ontract S ervic es to the C apital Budget. C o ntrac t S ervices , P ro gram 3200 - I T inc luded some G I S projec ts in their C o ntract S ervic es b udget whic h mus t be deferred due to s ignificant planning effo rts required b y the S NR C . S taff p ro p o s es to transfer $50,000 from I T C ontrac t S ervices to the C ap ital Budget. C o ntrac t S ervices, P ro gram 4000 - Engineering had b udgeted significant funds fo r C o ntract S ervic es , inc lud ing P ermits , that have no t been needed and will not b e used this fisc al year due to the s taffing c apacity now availab le in the Dep artment. S taff p ro p o s es to trans fer $239,000 in unutilized C ontrac t S ervices b udget to the C apital Budget. T he to tal of thes e requested trans fers from C ontrac t S ervices to the C ap ital b ud get is $464,000. T he tab le on the following page pres ents a s ummary of the 2020-21 O perating Budget compared to actual activity through mid-year and p ro p o sed mid -year revis io ns . T he summary includ es operating revenue and o p erating exp enses , as well as d ebt service and c ap ital exp enditures paid o ut of c urrent year operating revenue. It als o s ho ws the p ro p osed ad jus tments to b ud get c atego ries. Capital Expenditures S taff has monito red s pending against the 2020-21 C apital Bud get for the firs t six months o f the fisc al year and has evaluated new or changing c irc umstanc es that c o uld, no t o nly affec t capital spend ing during the next s ix mo nths , but in future years covered by the Dis tric t C apital Imp ro vement P ro gram. T he changes in circ ums tances, and s taffs prop o s ed revisions to the C ap ital Budget to mitigate risks and/o r take advantage of o p p o rtunities, are d is c ussed b elow. S N RC Contract Amendments - Includ es amendments to a contract for p ermitting o f recycled water d is charge ($280,000), and a c o ntrac t for materials tes ting ($350,000). T hes e items were d is cus sed with the Board in S ep tember and O c tober of 2020, respec tively, and are being presented as p art of a comprehens ive review o f all ad justments to the original adopted b udget for F Y 2020-21. T he amend ment fo r permitting will be funded b y exc es s water sales thro ugh December 31st, and the amend ment fo r materials tes ting will b e funded by Dis tric t res erves . S N RC Network Infrastructure - T he ad o p ted 2020-21 bud get includ ed $270,000 for significant rep lacements o f hard ware and licens ing for the District head q uarters. After ado p tion of the b udget, s taff learned that the S NR C c o ns tructio n contract d oes not includ e funding fo r network infras truc ture, s o staff has been wo rking with vend o rs to c ontract fo r the installation/upgrad e o f server hard ware and s o ftware district wid e, inc luding the S NR C , in order to ens ure that s taff working at any lo catio n has a reliable, integrated computer netwo rk to facilitate their daily func tions . S taff is p ro posing an inc reas e o f $300,000 to complete this work. F und ing for the inc reas e will b e paid out o f unutilized c o ntrac t s ervic es b udgets. S pectrum F iberoptic B uild - T he S NR C cons truc tion c o ntrac t d id not include s uffic ient fund s to install the mo re than 1.5 miles of fiber optic line needed to s upply the S NR C with a high speed/capacity (1 G B) dedic ated internet s ervic e. W hile dis c us s ing pric ing options for this wo rk with internet s ervic e providers, staff als o req ues ted a quote to install a dedic ated 1 G B s ervic e line to Head quarters in order to enhanc e internet servic e there. S pec trum agreed to abs orb all b ut $120,000 o f the estimated $522,000 c o s t to run the fiber lines to both facilities in c o njunc tion with five-year servic e c o ntrac ts. S taff is p ro p o s ing to p ay the $120,000 S pec trum b uild costs out of unus ed c o ntract s ervic es bud gets. Tank 108 Rehabilitation - T his projec t was bud geted in the c urrent year for $600,000, an estimate based o n cost of p erforming s imilar work at P lant 39 in a p rio r year. W hen actual bids were rec eived, they exc eed ed the b udget b y up to $285,000, d epend ing on the magnitud e of s truc tural c o rro s io n revealed when the old coating is s tripped. T his item was d is c ussed with the Board and app ro ved at the December 9, 2020 regular board meeting. S taff p ro p o ses to fund the inc rease in the projec t b ud get of $300,000 by trans ferring $100,000 from the P lant 134 Memb rane projec t, and with $200,000 o f exc es s revenue from water s ales realized d uring the first half o f the fis cal year. Elm Street Pipeline Replacement - T his p ro jec t will rep lace the Mirad a S treet p ipeline projec t that was fund ed in the 2020-21 adopted b udget. T he Elm S treet p ro ject is deemed higher priority as the C ity will s oon be rep aving Elm S treet. By rep lacing the Dis tric t water main b efore the C ity repaves c ould potentially save the Dis tric t tens of tho us ands o f dollars o n p aving cos ts . Add itional c o s ts fo r the larger Elm S treet p ro jec t are $250,000 and will b e funded by unutilized mo ney bud geted fo r vario us other C apital P ro jec ts ($125,000), b y unused C ontract S ervic es b udget ($50,000), and b y utilizing developer C apac ity F ees ($75,000) as the projec t will ups ize the main in Elm S treet fro m 4 inc h to 8 inc h. T his item was d is cus s ed with the Board o n January 13th, 2021. R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Brian Tomp kins C hief F inancial O ffic er Miscellaneous Adjustment - S taff p ro p o s es to ad jus t the F ac ility R elo catio n b udget by $125,000 in order to p ay fo r c o s ts related to mo ving Dis tric t p ip elines in the Bas eline S treet bridge over C ity C reek. T he C ity is inc reas ing the s p an o f the b rid ge and needs Dis trict c o llaboratio n with res p ect to the Dis tric t’s pipelines. T he costs c an be p aid for by interes t s avings realized fro m refinancing District bonds in S ep temb er 2020. T he effec t o f the p ro p o s ed adjustments desc rib ed abo ve will b e to inc rease the C apital O utlay b udget b y $241,000, and to inc reas e the C apital Imp ro vement P rogram (projec ts ) b udget b y $1,270,000. A s ummary of C ap ital Exp enditures is o n the attached wo rks heet. S ummary S taff is recommending that the Bo ard appro ve a $480,000 inc reas e to p ro jec ted water s ales , ap prove the us e of res erves of $350,000, and the us e of R estricted C ap ac ity F ees c o llec ted fro m d evelop ers of $75,000. T hes e amo unts plus p roposed c uts to C ontract S ervic es o f $464,000 and Interes t Expense savings o f $142,000 will p ro vide $1,511,000 needed to c omp lete funding fo r the proposed C apital bud get ad jus tments d is cus s ed ab o ve. AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability a) P rac tice Trans parent and Ac countab le F is cal Management R E VIE W B Y O T HE R S : T his agenda item has been reviewed by the Ad minis tratio n and F inanc e departments. F IS C AL IMPAC T T he p ro posed inc rease o f $1,511,000 to c ap ital exp enditures at mid-year will b e o ffs et b y a $480,000 inc reas e to p ro jec ted revenues, and $606,000 in d ecreased op erating and interes t exp enses. S taff p ro p o s es to fund the remaining $425,000 with res erves and res tric ted capac ity fees . ATTACH M E N TS: Description Type P resentation P resentation Budget Reports Backup Material Capital Expenditures Backup Material February 10, 2021 FY 2020-21 MID-YEAR REVIEW OPERATING BUDGET REVIEW 2 3 WATER FUND SUMMARY REVENUE BUDGET YTD ACTUAL PROJECTED CHANGE Water Sales 16,868,000$ 11,364,623$ 17,348,000$ 480,000$ Meter Charges 9,020,000 4,535,444 9,020,000 - Other Charges / Revenue 510,000 272,778 510,000 - Total Revenue 26,398,000$ 16,172,845$ 26,878,000$ 480,000$ EXPENSES BUDGET YTD ACTUAL PROJECTED CHANGE Labor & Benefits 8,617,900$ 4,260,948$ 8,617,900$ -$ Other Operating Expenses 9,449,100 4,356,507 9,100,100 (349,000) Capital Expenditures 4,265,000 1,140,774 5,624,000 1,359,000 Debt Service 4,066,000 2,563,734 3,961,000 (105,000) Transfer From Reserves - - (425,000) (425,000) Total Expenses 26,398,000$ 12,321,963$ 26,878,000$ 480,000$ Net -$ 3,850,883$ -$ -$ 4 WASTEWATER FUND SUMMARY REVENUE BUDGET YTD ACTUAL PROJECTED CHANGE Collection System Charges 4,656,000$ 2,375,008$ 4,656,000$ -$ Treatment Charges 8,586,000 4,392,490 8,586,000 - Other Charges / Revenue 225,000 811,906 225,000 - Total Revenue 13,467,000$ 7,579,404$ 13,467,000$ -$ EXPENSES BUDGET YTD ACTUAL PROJECTED CHANGE Labor & Benefits 2,323,100$ 1,144,548$ 2,323,100$ -$ Other Operating Expenses 10,000,900 5,073,497 9,885,900 (115,000) Capital Expenditures 830,000 493,465 982,000 152,000 Debt Service 313,000 212,363 276,000 (37,000) Transfer To Reserves - - - - Total Expenses 13,467,000$ 6,923,873$ 13,467,000$ -$ Net -$ 655,531$ -$ -$ PROGRAM SUMMARIES 5 GOAL % COMPLETED Provide Organizational Direction and Set Expectations Through Policy Decisions Consistent with the 5-Year Work Plan 50 Address Policy Related Decisions Related to the Sterling Natural Resource Center (SNRC)50 Make Financial Decisions that Result in Stability and Understanding Operational Complexities 50 Conduct all Activities Required for the Board of Directors Election 100 6 GOVERNING BOARD Average Completion 63% BUDGET PROJECTED FY 2020-21 FY 2020-21 $257,000 $79,376 $257,000 $0 YTD CHANGE GOAL % COMPLETED Complete Reaccreditation Process for SDLF District Transparency Certificate of Excellence and District of Distinction Accreditation 65 Complete Consolidation/Dissolution of North Fork Water Company 90 Develop Agenda Policy and Procedures to Standardize Business Processes 50 Finalize Preliminary Design of Community Heritage and Education Foundation Building 25 7 GENERAL ADMINISTRATION Average Completion 58% BUDGET PROJECTED FY 2020-21 FY 2020-21 $1,302,000 $605,579 $1,302,000 $0 YTD CHANGE 8 HUMAN RESOURCES / RISK MANAGEMENT Average Completion 33% GOAL % COMPLETED Initiate Programs in Support of the SNRC Workforce Needs 25 Promote a Positive Organizational Culture that Maintains a Supportive and Encouraging Work Environment 25 Promote Regional Involvement to Provide Workforce Experience and Educational Opportunities 50 BUDGET PROJECTED FY 2020-21 FY 2020-21 $1,325,000 $740,995 $1,325,000 $0 YTD CHANGE GOAL % COMPLETED Advance Construction of the SNRC and Prepare for Facility Operations 50 Utilize Communication Methods that Enhance the District’s Brand 50 Advance the District’s Emergency Preparedness Program to Effectively Respond in an Emergency 59 9 PUBLIC AFFAIRS Average Completion 53% BUDGET PROJECTED FY 2020-21 FY 2020-21 $1,589,000 $531,080 $1,469,000 ($120,000) YTD CHANGE GOAL % COMPLETED Coordinate with District Programs/Departments to Complete Necessary Conservation Reporting 50 Evaluate Rebate Program Success and Implement Program Enhancements 10 Engage in the Legislative Process as it Relates to Changes in Conservation Regulations 50 10 CONSERVATION Average Completion 37% BUDGET PROJECTED FY 2020-21 FY 2020-21 $624,000 $129,892 $569,000 ($55,000) YTD CHANGE GOAL % COMPLETED Maintain Financial Stability with Full Understanding of Operational Complexities 90 Fully Understand the Cost Associated with the SNRC Operations 40 Link Fixed Asset Information in Tyler Accounting System to Digitized Maps in Geographical Information System (GIS) Program 0 11 FINANCE & ACCOUNTING Average Completion 43% BUDGET PROJECTED FY 2020-21 FY 2020-21 $1,272,000 $637,017 $1,272,000 $0 YTD CHANGE GOAL % COMPLETED Fortify IT Infrastructure for Reliability and Expand Services for HQ, SNRC, and Plant 134 75 Proactively Improve Systems and Cybersecurity Measures for Internal and Emergency Response Functions 70 Analyze Current Systems to Enhance Reporting and Automate Processes 65 12 INFORMATION TECHNOLOGY Average Completion 70% BUDGET PROJECTED FY 2020-21 FY 2020-21 $973,000 $368,610 $923,000 ($50,000) YTD CHANGE GOAL % COMPLETED Develop Strategies to Address Organizational Service Needs 25 Modify Processes to Comply with Changes in Legislation while Maintaining Financial Stability 75 Work with Engineering and IT to Complete AMI Installations and Fully Utilize Smart Meter Capabilities 60 13 CUSTOMER SERVICE Average Completion 53% BUDGET PROJECTED FY 2020-21 FY 2020-21 $1,507,000 $656,685 $1,507,000 $0 YTD CHANGE GOAL % COMPLETED Develop Inspection Program for Facilities in AMI Areas No Longer Read Manually 25 Collect Information on Remaining Manual-Read Meters to Facilitate Early Completion of AMI Implementation Project 100 Continue Meter Testing Programs in Compliance with State Water Audits Best Practices 50 14 METER SERVICES Average Completion 58% BUDGET PROJECTED FY 2020-21 FY 2020-21 $290,000 $134,140 $290,000 $0 YTD CHANGE GOAL % COMPLETED Develop and Implement the District’s Capital Improvement Program to Address Rehabilitation and Maintenance Needs While Also Preparing for New Development 50 Develop Plans to Optimize District Utilization of Local and Imported Surface Water 60 Support the Steps Necessary for Advancement of the SNRC 55 15 ENGINEERING Average Completion 55% BUDGET PROJECTED FY 2020-21 FY 2020-21 $1,544,000 $582,240 $1,305,000 ($239,000) YTD CHANGE GOAL % COMPLETED Support the Engineering and Contractor Assigned to Plant 108 Tank/Reservoir Rehabilitation Projects 25 Implement Improvements to Enhance the SCADA System 50 Transition Remaining NFWC and Bear Valley Mutual Water Company Shareholders from the North Fork Canal/Pipeline to Alternative Metered Connections 99 Bring Plant 120 Online to Produce 600-800 Gallons Per Minute 25 16 WATER PRODUCTION Average Completion 50% BUDGET PROJECTED FY 2020-21 FY 2020-21 $4,493,000 $2,833,080 $4,493,000 $0 YTD CHANGE GOAL % COMPLETED Support Anticipated Design Build Efforts at Plant 134 for Granular Activated Carbon (GAC) and Sludge Removal Capital Projects Per SWRCB Recommendations 25 Complete Plant 134 Membrane Replacements Using a 5-Phase Replacement Plan and Replace Air Control Valves for Trains 100 Replace All 5 Chlorine Generation Cells at Plant 134 100 17 WATER TREATMENT Average Completion 75% BUDGET PROJECTED FY 2020-21 FY 2020-21 $905,000 $485,267 $905,000 $0 YTD CHANGE GOAL % COMPLETED Evaluate Water Quality Regulations and Improve Process Efficiencies to Enhance Water Quality Compliance 75 Implement In-House Environmental Controls and Compliance Program Improvements 50 18 WATER QUALITY Average Completion 63% BUDGET PROJECTED FY 2020-21 FY 2020-21 $480,000 $218,889 $480,000 $0 YTD CHANGE GOAL % COMPLETED Prioritize Preventative Maintenance Schedules to Ensure Equipment Readiness for Emergency Response 75 Complete Two In-House Water Main Projects 0 Complete Evaluation of Existing Technology/Software and Requisition Upgrades/Replacements if Necessary 75 19 WATER MAINTENANCE Average Completion 50% BUDGET PROJECTED FY 2020-21 FY 2020-21 $2,919,000 $1,219,954 $2,919,000 $0 YTD CHANGE GOAL % COMPLETED Continue Wastewater Collection System Maintenance and Management 100 Implement Procedures to Enhance Monitoring of High-Flow Sewer Mains 50 Update Staff Training to Include Enhanced Functions of New Equipment 50 20 WASTEWATER MAINTENANCE Average Completion 67% BUDGET PROJECTED FY 2020-21 FY 2020-21 $9,389,000 $4,734,124 $9,389,000 $0 YTD CHANGE GOAL % COMPLETED Complete Long-Term Site Improvements for Plant 134 20 Complete Systematic Upgrades and Rehabilitation of District Facilities 20 Develop a Facilities Maintenance Program to Track and Anticipate Future Costs Associated with All District Facilities 50 21 FACILITIES MAINTENANCE Average Completion 30% BUDGET PROJECTED FY 2020-21 FY 2020-21 $1,022,000 $569,534 $1,022,000 $0 YTD CHANGE GOAL % COMPLETED Remain Current on Air Quality and Highway Safety Regulations 100 Enhance Vendor-Managed Fleet Maintenance Program 50 22 FLEET MAINTENANCE Average Completion 75% CAPITAL BUDGET 23 24 CAPITAL OUTLAY –PROPOSED ADJUSTMENT PROJECT FUNDING SOURCE ADOPTED BUDGET PROPOSED MID-YEAR ADJUSTMENT ADJUSTED BUDGET Servers / Switches Water/Wastewater Operating Revenue 68,000$ 50,000$ 118,000$ Enterprise Plus Virtualization & Licensing Water/Wastewater Operating Revenue 70,000 83,000 153,000 Second Server Chassis Water/Wastewater Operating Revenue 70,000 123,000 193,000 Microsoft Server Licensing Water/Wastewater Operating Revenue 32,000 50,000 82,000 Spectrum Fiberoptic Build - SNRC/HQ/Pl 134 Water/Wastewater Operating Revenue - 120,000 120,000 Regional Urban Water Management Plan Water Operating Revenue 50,000 (50,000) - SCADA Master Plan Water Operating Revenue 150,000 (110,000) 40,000 Asphalt Grinding Tool Water Operating Revenue 25,000 (25,000) - SUBTOTAL 465,000$ 241,000$ 706,000$ 25 CAPITAL OUTLAY –NO PROPOSED ADJUSTMENT PROJECT FUNDING SOURCE ADOPTED BUDGET PROPOSED MID-YEAR ADJUSTMENT ADJUSTED BUDGET Wastewater Cost of Service Analysis Wastewater Operating Revenue 50,000$ -$ 50,000$ SCADA Radio Upgrades Water Operating Revenue 50,000 - 50,000 Santa Ana River Watershed Survey Water Operating Revenue 50,000 - 50,000 Tank Mixer - Plant 129 Water Operating Revenue 40,000 - 40,000 Trailer Mounted Jetter Wastewater Operating Revenue 50,000 - 50,000 CCTV Truck - Sewer Monitoring Wastewater Operating Revenue 250,000 - 250,000 Sewer Overflow Sensors Wastewater Operating Revenue 50,000 - 50,000 Facility Improvements (HVAC, Remodels) Water/Wastewater Operating Revenue 50,000 - 50,000 Backhoe Water Operating Revenue 200,000 - 200,000 Trucks (4) Water Operating Revenue 375,000 - 375,000 SUBTOTAL 1,165,000$ -$ 1,165,000$ SUBTOTAL (PREV PAGE)465,000$ 241,000$ 706,000$ TOTAL 1,630,000$ 241,000$ 1,871,000$ 26 WATER CIP –PROPOSED REVISIONS PROJECT FUNDING SOURCE ADOPTED BUDGET PROPOSED MID-YEAR REVISIONS REVISED BUDGET AMI Meter Replacement Program Water Operating Revenue $ 450,000 $ - $ 450,000 Plant 134 - Process Improvements Grants/Loans 900,000 - 900,000 Plant 134 - Process Improvements Water Operating Revenue 100,000 200,000 300,000 Plant 134 / HQ - Site Improvements Water Operating Revenue 600,000 (50,000) 550,000 Plant 134 - Membrane Replacements Water Operating Revenue 350,000 (100,000) 250,000 Plant 108 Storage Tank Rehab Water Operating Revenue 600,000 300,000 900,000 Plant 120 Forebay Repair Water Operating Revenue 100,000 (90,000) 10,000 Plant 101 - Rehab Hydro System Water Operating Revenue 100,000 - 100,000 East Surface Water Treatment Plant Water Operating Revenue 175,000 5,000 180,000 Water Main Replacement Water Operating Revenue 200,000 250,000 450,000 Facility Relocations Water/Sewer Operating Rev 100,000 125,000 225,000 Facility Rehabilitation Water Operating Revenue 295,000 - 295,000 SUBTOTAL $3,970,000 $ 640,000 $ 4,610,000 27 WASTEWATER CIP –PROPOSED REVISIONS PROJECT FUNDING SOURCE ADOPTED BUDGET PROPOSED MID-YEAR REVISIONS REVISED BUDGET Wastewater Main Replacements Wastewater Oper Revenue 200,000$ -$ 200,000$ Sterling Natural Resource Center (SNRC) Water/Wstwtr Oper Rev 195,000 280,000 475,000 Sterling Natural Resource Center (SNRC)Reserves - 350,000 350,000 Sterling Natural Resource Center (SNRC) Grants/Loans Other Fund 81,000,000 - 81,000,000 SUBTOTAL 81,395,000$ 630,000$ 82,025,000$ SUBTOTAL (PREV PAGE)3,970,000$ 640,000$ 4,610,000$ TOTAL 85,365,000$ 1,270,000$ 86,635,000$ ACCOMPLISHMENTS 28 29 ACCOMPLISHMENTS •Created and implemented COVID-19 related policies and procedures •Facilitated the proclamation of an emergency related to the COVID-19 pandemic to allow the District to submit for cost related reimbursements •Refinanced the District’s 2010 and 2013 Bonds for an annual interest savings of almost $400,000 •Upgraded to fiberoptic internet services for the Headquarters and Plant 134 •Completed the fifth and final phase of the AMI Meter Upgrade Program •Completed a Cost of Service Analysis to propose rates for the SNRC •Received reaccreditation for the Special District Leadership Foundation’s Transparency Certificate of Excellence •Recognized as the Top Workplace in the Inland Empire for the 6th consecutive year •Operating Budget Excellence Award for Fiscal Year 2020-2021 from the California Society of Municipal Finance Officers 30 AWARDS FY 2020-21 BUDGET YTD ACTIVITY BUDGET ADJUSTMENT FY 2020-21 PROJECTED PERCENT CHANGE Revenue 41 - Water Sales 16,868,000 11,364,623 480,000 17,348,000 42 - Meter Charges 9,020,000 4,535,444 - 9,020,000 43 - Penalties 325,000 109,236 - 325,000 44 - Wastewater System Charges 4,656,000 2,375,008 - 4,656,000 45 - Wastewater Treatment Charges 8,586,000 4,392,490 - 8,586,000 46 - Other Operating Revenue 121,000 188,243 - 121,000 47 - Non Operating Revenue 289,000 787,206 - 289,000 Total 39,865,000 23,752,249 480,000 40,345,000 1.19% Program: 1000 - Board of Directors 51 - Labor 105,000 38,500 - 105,000 56 - Benefits 80,000 39,399 - 80,000 62 - Materials and Supplies 1,000 196 - 1,000 63 - Contract Services 31,000 - - 31,000 65 - Professional Development 40,000 1,281 - 40,000 Total 257,000 79,376 - 257,000 0.00% Program: 2000 - General Administration 51 - Labor 525,000 229,568 - 525,000 53 - Overtime 3,000 843 - 3,000 56 - Benefits 332,000 201,977 - 332,000 62 - Materials and Supplies 5,000 871 - 5,000 63 - Contract Services 308,000 96,352 - 308,000 64 - Utilities 3,000 1,348 - 3,000 65 - Professional Development 126,000 74,620 - 126,000 Total 1,302,000 605,579 - 1,302,000 0.00% Program: 2100 - Human Resources 51 - Labor 243,000 111,262 - 243,000 53 - Overtime 3,000 84 - 3,000 56 - Benefits 151,000 96,034 - 151,000 62 - Materials and Supplies 10,000 3,617 - 10,000 63 - Contract Services 141,000 46,493 - 141,000 64 - Utilities 1,000 612 - 1,000 65 - Professional Development 48,000 14,475 - 48,000 67 - Other 728,000 468,419 - 728,000 Total 1,325,000 740,995 - 1,325,000 0.00% Program: 2200 - Public Affairs 51 - Labor 532,000 203,089 - 532,000 53 - Overtime 17,000 3,254 - 17,000 56 - Benefits 269,000 127,533 - 269,000 62 - Materials and Supplies 116,000 15,568 - 116,000 63 - Contract Services 561,000 175,469 (120,000) 441,000 64 - Utilities 55,000 3,271 - 55,000 65 - Professional Development 39,000 2,895 - 39,000 Total 1,589,000 531,080 (120,000) 1,469,000 -8.17% DISTRICT-WIDE FY 2020-21 MID-YEAR BUDGET REVIEW JULY 1, 2020 - DECEMBER 31, 2020 District-Wide 1 of 12 FY 2020-21 BUDGET YTD ACTIVITY BUDGET ADJUSTMENT FY 2020-21 PROJECTED PERCENT CHANGE DISTRICT-WIDE FY 2020-21 MID-YEAR BUDGET REVIEW JULY 1, 2020 - DECEMBER 31, 2020 Program: 2300 - Conservation 51 - Labor 107,000 44,233 - 107,000 53 - Overtime 7,000 - - 7,000 56 - Benefits 36,000 17,130 - 36,000 62 - Materials and Supplies 167,000 45,169 - 167,000 63 - Contract Services 258,000 22,698 (55,000) 203,000 64 - Utilities 39,000 663 - 39,000 65 - Professional Development 10,000 - - 10,000 Total 624,000 129,892 (55,000) 569,000 -9.67% Program: 3000 - Finance 51 - Labor 716,000 331,610 - 716,000 53 - Overtime 13,000 2,350 - 13,000 56 - Benefits 385,000 253,542 - 385,000 62 - Materials and Supplies 11,000 3,234 - 11,000 63 - Contract Services 110,000 41,650 - 110,000 64 - Utilities 4,000 1,922 - 4,000 65 - Professional Development 32,000 2,709 - 32,000 67 - Other 1,000 - - 1,000 Total 1,272,000 637,017 - 1,272,000 0.00% Program: 3200 - Information Technology 51 - Labor 338,000 143,036 - 338,000 56 - Benefits 120,000 60,054 - 120,000 62 - Materials and Supplies 43,000 30,236 - 43,000 63 - Contract Services 450,000 128,147 (50,000) 400,000 64 - Utilities 6,000 5,162 - 6,000 65 - Professional Development 16,000 1,974 - 16,000 Total 973,000 368,610 (50,000) 923,000 -5.42% Program: 3300 - Customer Service 51 - Labor 415,000 163,865 - 415,000 53 - Overtime 7,000 569 - 7,000 56 - Benefits 242,000 172,469 - 242,000 62 - Materials and Supplies 9,000 4,715 - 9,000 63 - Contract Services 639,000 258,526 - 639,000 64 - Utilities 161,000 55,405 - 161,000 65 - Professional Development 18,000 - - 18,000 67 - Other 16,000 1,136 - 16,000 Total 1,507,000 656,685 - 1,507,000 0.00% Program: 3400 - Meter Service 51 - Labor 197,000 86,146 - 197,000 53 - Overtime 6,000 511 - 6,000 56 - Benefits 72,000 44,445 - 72,000 62 - Materials and Supplies 5,000 713 - 5,000 63 - Contract Services 8,000 1,238 - 8,000 64 - Utilities 2,000 1,088 - 2,000 Total 290,000 134,140 - 290,000 0.00% District-Wide 2 of 12 FY 2020-21 BUDGET YTD ACTIVITY BUDGET ADJUSTMENT FY 2020-21 PROJECTED PERCENT CHANGE DISTRICT-WIDE FY 2020-21 MID-YEAR BUDGET REVIEW JULY 1, 2020 - DECEMBER 31, 2020 Program: 4000 - Engineering 51 - Labor 735,000 298,839 - 735,000 53 - Overtime 3,000 - - 3,000 56 - Benefits 263,000 212,355 - 263,000 62 - Materials and Supplies 23,000 1,487 - 23,000 63 - Contract Services 289,000 29,918 (139,000) 150,000 64 - Utilities 196,000 38,788 (100,000) 96,000 65 - Professional Development 35,000 854 - 35,000 Total 1,544,000 582,240 (239,000) 1,305,000 -18.31% Program: 5000 - Water Production 51 - Labor 723,000 317,386 - 723,000 53 - Overtime 22,000 22,376 - 22,000 54 - Standby 15,000 7,186 - 15,000 56 - Benefits 452,000 279,407 - 452,000 61 - Water Supply 826,000 646,900 - 826,000 62 - Materials and Supplies 300,000 93,036 - 300,000 63 - Contract Services 381,000 75,514 - 381,000 64 - Utilities 1,764,000 1,388,060 - 1,764,000 65 - Professional Development 10,000 3,215 - 10,000 Total 4,493,000 2,833,080 - 4,493,000 0.00% Program: 5100 - Water Treatment 51 - Labor 252,000 108,272 - 252,000 53 - Overtime 39,000 19,736 - 39,000 56 - Benefits 150,000 96,014 - 150,000 62 - Materials and Supplies 165,000 105,972 - 165,000 63 - Contract Services 149,000 80,391 - 149,000 64 - Utilities 150,000 74,882 - 150,000 Total 905,000 485,267 - 905,000 0.00% Program: 5200 - Water Quality 51 - Labor 184,000 82,831 - 184,000 53 - Overtime 13,000 644 - 13,000 56 - Benefits 90,000 98,114 - 90,000 62 - Materials and Supplies 18,000 4,807 - 18,000 63 - Contract Services 167,000 32,053 - 167,000 64 - Utilities 2,000 - - 2,000 65 - Professional Development 6,000 440 - 6,000 Total 480,000 218,889 - 480,000 0.00% Program: 6000 - Field Maintenance Administration 51 - Labor 200,000 87,432 - 200,000 53 - Overtime 2,000 - - 2,000 54 - Standby 20,000 11,869 - 20,000 56 - Benefits 144,000 165,578 - 144,000 62 - Materials and Supplies 3,000 9,446 - 3,000 63 - Contract Services 1,000 1,140 - 1,000 64 - Utilities 41,000 17,897 - 41,000 65 - Professional Development 23,000 14,951 - 23,000 Total 434,000 308,313 - 434,000 0.00% District-Wide 3 of 12 FY 2020-21 BUDGET YTD ACTIVITY BUDGET ADJUSTMENT FY 2020-21 PROJECTED PERCENT CHANGE DISTRICT-WIDE FY 2020-21 MID-YEAR BUDGET REVIEW JULY 1, 2020 - DECEMBER 31, 2020 Program: 6100 - Water Maintenance 51 - Labor 1,012,000 433,420 - 1,012,000 53 - Overtime 219,000 147,498 - 219,000 56 - Benefits 516,000 190,685 - 516,000 62 - Materials and Supplies 301,000 93,872 - 301,000 63 - Contract Services 437,000 46,166 - 437,000 Total 2,485,000 911,641 - 2,485,000 0.00% Program: 6200 - Wastewater Maintenance 51 - Labor 335,000 145,531 - 335,000 53 - Overtime 9,000 2,544 - 9,000 56 - Benefits 176,000 95,849 - 176,000 62 - Materials and Supplies 36,000 6,958 - 36,000 63 - Contract Services 8,833,000 4,483,243 - 8,833,000 Total 9,389,000 4,734,124 - 9,389,000 0.00% Program: 7000 - Facilities Maintenance 51 - Labor 168,000 75,109 - 168,000 53 - Overtime 22,000 1,955 - 22,000 56 - Benefits 102,000 58,616 - 102,000 62 - Materials and Supplies 56,000 24,244 - 56,000 63 - Contract Services 459,000 293,302 - 459,000 64 - Utilities 214,000 116,309 - 214,000 65 - Professional Development 1,000 - - 1,000 Total 1,022,000 569,534 - 1,022,000 0.00% Program: 7100 - Fleet Maintenance 51 - Labor 90,000 38,866 - 90,000 53 - Overtime 3,000 1,233 - 3,000 56 - Benefits 61,000 34,651 - 61,000 62 - Materials and Supplies 36,000 62,449 - 36,000 63 - Contract Services 180,000 114,700 - 180,000 64 - Utilities 126,000 57,140 - 126,000 65 - Professional Development 4,000 - - 4,000 Total 500,000 309,040 - 500,000 0.00% Total Operating Expenses 30,391,000 14,835,500 (464,000) 29,927,000 Other Expenses 71 - Debt Service 4,379,000 2,776,097 (142,000) 4,237,000 81 - Capital Improvement 3,465,000 1,114,022 1,270,000 4,735,000 82 - Capital Outlay 1,630,000 520,216 241,000 1,871,000 Transfer to Reserves - - (425,000) (425,000) Total 9,474,000 4,410,336 944,000 10,418,000 9.06% Net - 4,506,413 - - District-Wide 4 of 12 FY 2020-21 BUDGET YTD ACTIVITY BUDGET ADJUSTMENT FY 2020-21 PROJECTED PERCENT CHANGE Revenue 41 - Water Sales 16,868,000 11,364,623 480,000 17,348,000 42 - Meter Charges 9,020,000 4,535,444 - 9,020,000 43 - Penalties 195,000 77,369 - 195,000 44 - Wastewater System Charges - - - - 45 - Wastewater Treatment Charges - - - - 46 - Other Operating Revenue 56,000 138,785 - 56,000 47 - Non Operating Revenue 259,000 56,624 - 259,000 Total 26,398,000 16,172,844 480,000 26,878,000 1.79% Program: 1000 - Board of Directors 51 - Labor 73,500 26,950 - 73,500 56 - Benefits 56,000 27,580 - 56,000 62 - Materials and Supplies 700 137 - 700 63 - Contract Services 21,700 - - 21,700 65 - Professional Development 28,000 910 - 28,000 Total 179,900 55,577 - 179,900 0.00% Program: 2000 - General Administration 51 - Labor 367,500 160,911 - 367,500 53 - Overtime 2,100 590 - 2,100 56 - Benefits 232,400 148,619 - 232,400 62 - Materials and Supplies 3,500 609 - 3,500 63 - Contract Services 215,600 67,447 - 215,600 64 - Utilities 2,100 944 - 2,100 65 - Professional Development 89,400 52,234 - 89,400 Total 912,600 431,353 - 912,600 0.00% Program: 2100 - Human Resources 51 - Labor 170,100 77,892 - 170,100 53 - Overtime 2,100 59 - 2,100 56 - Benefits 105,700 67,224 - 105,700 62 - Materials and Supplies 7,000 3,285 - 7,000 63 - Contract Services 104,700 36,335 - 104,700 64 - Utilities 700 428 - 700 65 - Professional Development 33,600 10,133 - 33,600 67 - Other 655,600 327,893 - 655,600 Total 1,079,500 523,250 - 1,079,500 0.00% Program: 2200 - Public Affairs 51 - Labor 372,500 143,555 - 372,500 53 - Overtime 11,900 2,278 - 11,900 56 - Benefits 188,300 76,381 - 188,300 62 - Materials and Supplies 81,200 7,482 - 81,200 63 - Contract Services 442,700 80,936 (88,000) 354,700 64 - Utilities 38,500 1,092 - 38,500 65 - Professional Development 27,300 2,026 - 27,300 Total 1,162,400 313,750 (88,000) 1,074,400 -8.19% WATER FUND FY 2020-21 MID-YEAR BUDGET REVIEW JULY 1, 2020 - DECEMBER 31, 2020 Water Fund 5 of 12 FY 2020-21 BUDGET YTD ACTIVITY BUDGET ADJUSTMENT FY 2020-21 PROJECTED PERCENT CHANGE WATER FUND FY 2020-21 MID-YEAR BUDGET REVIEW JULY 1, 2020 - DECEMBER 31, 2020 Program: 2300 - Conservation 51 - Labor 107,000 44,233 - 107,000 53 - Overtime 7,000 - - 7,000 56 - Benefits 36,000 17,130 - 36,000 62 - Materials and Supplies 167,000 45,169 - 167,000 63 - Contract Services 258,000 22,698 (55,000) 203,000 64 - Utilities 39,000 663 - 39,000 65 - Professional Development 10,000 - - 10,000 Total 624,000 129,892 (55,000) 569,000 -9.67% Program: 3000 - Finance 51 - Labor 501,200 232,200 - 501,200 53 - Overtime 9,100 1,645 - 9,100 56 - Benefits 269,500 177,500 - 269,500 62 - Materials and Supplies 7,700 2,264 - 7,700 63 - Contract Services 77,000 29,116 - 77,000 64 - Utilities 2,800 1,345 - 2,800 65 - Professional Development 22,400 1,896 - 22,400 67 - Other 1,000 - - 1,000 Total 890,700 445,966 - 890,700 0.00% Program: 3200 - Information Technology 51 - Labor 236,600 89,087 - 236,600 56 - Benefits 84,000 38,407 - 84,000 62 - Materials and Supplies 30,100 21,165 - 30,100 63 - Contract Services 345,000 89,703 (38,000) 307,000 64 - Utilities 4,200 3,613 - 4,200 65 - Professional Development 11,200 1,382 - 11,200 Total 711,100 243,357 (38,000) 673,100 -5.65% Program: 3300 - Customer Service 51 - Labor 236,500 106,193 - 236,500 53 - Overtime 4,900 394 - 4,900 56 - Benefits 194,300 117,241 - 194,300 62 - Materials and Supplies 6,300 3,300 - 6,300 63 - Contract Services 525,800 182,680 - 525,800 64 - Utilities 115,100 38,784 - 115,100 65 - Professional Development 13,200 - - 13,200 67 - Other 11,800 1,136 - 11,800 Total 1,107,900 449,729 - 1,107,900 0.00% Program: 3400 - Meter Service 51 - Labor 197,000 86,168 - 197,000 53 - Overtime 6,000 511 - 6,000 56 - Benefits 72,000 44,433 - 72,000 62 - Materials and Supplies 5,000 713 - 5,000 63 - Contract Services 8,000 1,238 - 8,000 64 - Utilities 2,000 1,088 - 2,000 Total 290,000 134,150 - 290,000 0.00% Water Fund 6 of 12 FY 2020-21 BUDGET YTD ACTIVITY BUDGET ADJUSTMENT FY 2020-21 PROJECTED PERCENT CHANGE WATER FUND FY 2020-21 MID-YEAR BUDGET REVIEW JULY 1, 2020 - DECEMBER 31, 2020 Program: 4000 - Engineering 51 - Labor 514,500 209,196 - 514,500 53 - Overtime 2,100 - - 2,100 56 - Benefits 184,100 148,743 - 184,100 62 - Materials and Supplies 16,100 1,071 - 16,100 63 - Contract Services 202,300 22,972 (98,000) 104,300 64 - Utilities 137,200 28,851 (70,000) 67,200 65 - Professional Development 24,500 597 - 24,500 Total 1,080,800 411,432 (168,000) 912,800 -18.40% Program: 5000 - Water Production 51 - Labor 723,000 317,386 - 723,000 53 - Overtime 22,000 22,376 - 22,000 54 - Standby 15,000 7,186 - 15,000 56 - Benefits 452,000 279,407 - 452,000 61 - Water Supply 826,000 646,900 - 826,000 62 - Materials and Supplies 300,000 93,036 - 300,000 63 - Contract Services 381,000 75,514 - 381,000 64 - Utilities 1,764,000 1,388,060 - 1,764,000 65 - Professional Development 10,000 3,215 - 10,000 Total 4,493,000 2,833,080 - 4,493,000 0.00% Program: 5100 - Water Treatment 51 - Labor 252,000 108,272 - 252,000 53 - Overtime 39,000 19,736 - 39,000 56 - Benefits 150,000 96,014 - 150,000 62 - Materials and Supplies 165,000 105,972 - 165,000 63 - Contract Services 149,000 80,391 - 149,000 64 - Utilities 150,000 74,882 - 150,000 Total 905,000 485,267 - 905,000 0.00% Program: 5200 - Water Quality 51 - Labor 184,000 82,831 - 184,000 53 - Overtime 13,000 644 - 13,000 56 - Benefits 90,000 98,114 - 90,000 62 - Materials and Supplies 18,000 4,807 - 18,000 63 - Contract Services 167,000 32,053 - 167,000 64 - Utilities 2,000 - - 2,000 65 - Professional Development 6,000 440 - 6,000 Total 480,000 218,889 - 480,000 0.00% Program: 6000 - Field Maintenance Administration 51 - Labor 180,000 78,765 - 180,000 53 - Overtime 1,800 - - 1,800 54 - Standby 18,000 8,844 - 18,000 56 - Benefits 129,600 156,942 - 129,600 62 - Materials and Supplies 2,700 9,446 - 2,700 63 - Contract Services 900 1,026 - 900 64 - Utilities 36,900 16,107 - 36,900 65 - Professional Development 20,700 13,310 - 20,700 Total 390,600 284,441 - 390,600 0.00% Water Fund 7 of 12 FY 2020-21 BUDGET YTD ACTIVITY BUDGET ADJUSTMENT FY 2020-21 PROJECTED PERCENT CHANGE WATER FUND FY 2020-21 MID-YEAR BUDGET REVIEW JULY 1, 2020 - DECEMBER 31, 2020 Program: 6100 - Water Maintenance 51 - Labor 1,012,000 433,420 - 1,012,000 53 - Overtime 219,000 147,498 - 219,000 56 - Benefits 516,000 190,685 - 516,000 62 - Materials and Supplies 301,000 93,872 - 301,000 63 - Contract Services 437,000 46,166 - 437,000 Total 2,485,000 911,641 - 2,485,000 0.00% Program: 6200 - Wastewater Maintenance 51 - Labor - - - - 53 - Overtime - - - - 56 - Benefits - - - - 62 - Materials and Supplies - - - - 63 - Contract Services - - - - Total - - - - 0.00% Program: 7000 - Facilities Maintenance 51 - Labor 126,000 56,330 - 126,000 53 - Overtime 16,500 1,466 - 16,500 56 - Benefits 76,500 42,637 - 76,500 62 - Materials and Supplies 45,500 19,099 - 45,500 63 - Contract Services 396,250 256,790 - 396,250 64 - Utilities 163,000 92,256 - 163,000 65 - Professional Development 750 - - 750 Total 824,500 468,579 - 824,500 0.00% Program: 7100 - Fleet Maintenance 51 - Labor 81,000 34,980 - 81,000 53 - Overtime 2,700 1,110 - 2,700 56 - Benefits 54,900 31,186 - 54,900 62 - Materials and Supplies 32,400 55,306 - 32,400 63 - Contract Services 162,000 103,096 - 162,000 64 - Utilities 113,400 51,426 - 113,400 65 - Professional Development 3,600 - - 3,600 Total 450,000 277,103 - 450,000 0.00% Total Operating Expenses 18,067,000 8,617,455 (349,000) 17,718,000 Other Expenses 71 - Debt Service 4,066,000 2,563,734 (105,000) 3,961,000 81 - Capital Improvement 3,070,000 809,801 1,233,000 4,303,000 82 - Capital Outlay 1,195,000 330,972 126,000 1,321,000 Transfer to Reserves - - (425,000) (425,000) Total 8,331,000 3,704,508 829,000 9,160,000 9.05% Net - 3,850,882 - - Water Fund 8 of 12 FY 2020-21 BUDGET YTD ACTIVITY BUDGET ADJUSTMENT FY 2020-21 PROJECTED PERCENT CHANGE Revenue 41 - Water Sales - - - - 42 - Meter Charges - - - - 43 - Penalties 130,000 31,866 - 130,000 44 - Wastewater System Charges 4,656,000 2,375,008 - 4,656,000 45 - Wastewater Treatment Charges 8,586,000 4,392,490 - 8,586,000 46 - Other Operating Revenue 65,000 49,458 - 65,000 47 - Non Operating Revenue 30,000 730,582 - 30,000 Total 13,467,000 7,579,404 - 13,467,000 0.00% Program: 1000 - Board of Directors 51 - Labor 31,500 11,550 - 31,500 56 - Benefits 24,000 11,820 - 24,000 62 - Materials and Supplies 300 59 - 300 63 - Contract Services 9,300 - - 9,300 65 - Professional Development 12,000 370 - 12,000 Total 77,100 23,799 - 77,100 0.00% Program: 2000 - General Administration 51 - Labor 157,500 68,657 - 157,500 53 - Overtime 900 253 - 900 56 - Benefits 99,600 53,358 - 99,600 62 - Materials and Supplies 1,500 261 - 1,500 63 - Contract Services 92,400 28,906 - 92,400 64 - Utilities 900 405 - 900 65 - Professional Development 36,600 22,386 - 36,600 Total 389,400 174,225 - 389,400 0.00% Program: 2100 - Human Resources 51 - Labor 72,900 33,370 - 72,900 53 - Overtime 900 25 - 900 56 - Benefits 45,300 28,810 - 45,300 62 - Materials and Supplies 3,000 332 - 3,000 63 - Contract Services 36,300 10,157 - 36,300 64 - Utilities 300 184 - 300 65 - Professional Development 14,400 4,343 - 14,400 67 - Other 72,400 140,526 - 72,400 Total 245,500 217,746 - 245,500 0.00% Program: 2200 - Public Affairs 51 - Labor 159,500 59,535 - 159,500 53 - Overtime 5,100 976 - 5,100 56 - Benefits 80,700 51,151 - 80,700 62 - Materials and Supplies 34,800 8,086 - 34,800 63 - Contract Services 118,300 94,533 (32,000) 86,300 64 - Utilities 16,500 2,180 - 16,500 65 - Professional Development 11,700 869 - 11,700 Total 426,600 217,329 (32,000) 394,600 -8.11% WASTEWATER FUNDS FY 2020-21 MID-YEAR BUDGET REVIEW JULY 1, 2020 - DECEMBER 31, 2020 Wastewater Funds 9 of 12 FY 2020-21 BUDGET YTD ACTIVITY BUDGET ADJUSTMENT FY 2020-21 PROJECTED PERCENT CHANGE WASTEWATER FUNDS FY 2020-21 MID-YEAR BUDGET REVIEW JULY 1, 2020 - DECEMBER 31, 2020 Program: 2300 - Conservation 51 - Labor - - - - 53 - Overtime - - - - 56 - Benefits - - - - 62 - Materials and Supplies - - - - 63 - Contract Services - - - - 64 - Utilities - - - - 65 - Professional Development - - - - Total - - - - 0.00% Program: 3000 - Finance 51 - Labor 214,800 99,410 - 214,800 53 - Overtime 3,900 705 - 3,900 56 - Benefits 115,500 76,042 - 115,500 62 - Materials and Supplies 3,300 970 - 3,300 63 - Contract Services 33,000 12,534 - 33,000 64 - Utilities 1,200 577 - 1,200 65 - Professional Development 9,600 813 - 9,600 67 - Other - - - - Total 381,300 191,051 - 381,300 0.00% Program: 3200 - Information Technology 51 - Labor 101,400 53,950 - 101,400 56 - Benefits 36,000 21,647 - 36,000 62 - Materials and Supplies 12,900 9,071 - 12,900 63 - Contract Services 105,000 38,444 (12,000) 93,000 64 - Utilities 1,800 1,549 - 1,800 65 - Professional Development 4,800 592 - 4,800 Total 261,900 125,252 (12,000) 249,900 -4.80% Program: 3300 - Customer Service 51 - Labor 178,500 57,671 - 178,500 53 - Overtime 2,100 175 - 2,100 56 - Benefits 47,700 55,228 - 47,700 62 - Materials and Supplies 2,700 1,414 - 2,700 63 - Contract Services 113,200 75,846 - 113,200 64 - Utilities 45,900 16,622 - 45,900 65 - Professional Development 4,800 - - 4,800 67 - Other 4,200 - - 4,200 Total 399,100 206,956 - 399,100 0.00% Program: 3400 - Meter Service 51 - Labor - (22) - - 53 - Overtime - - - - 56 - Benefits - 12 - - 62 - Materials and Supplies - - - - 63 - Contract Services - - - - 64 - Utilities - - - - Total - (10) - - 0.00% Wastewater Funds 10 of 12 FY 2020-21 BUDGET YTD ACTIVITY BUDGET ADJUSTMENT FY 2020-21 PROJECTED PERCENT CHANGE WASTEWATER FUNDS FY 2020-21 MID-YEAR BUDGET REVIEW JULY 1, 2020 - DECEMBER 31, 2020 Program: 4000 - Engineering 51 - Labor 220,500 89,643 - 220,500 53 - Overtime 900 - - 900 56 - Benefits 78,900 63,611 - 78,900 62 - Materials and Supplies 6,900 416 - 6,900 63 - Contract Services 86,700 6,946 (41,000) 45,700 64 - Utilities 58,800 9,937 (30,000) 28,800 65 - Professional Development 10,500 256 - 10,500 Total 463,200 170,808 (71,000) 392,200 -18.10% Program: 5000 - Water Production 51 - Labor - - - - 53 - Overtime - - - - 54 - Standby - - - - 56 - Benefits - - - - 61 - Water Supply - - - - 62 - Materials and Supplies - - - - 63 - Contract Services - - - - 64 - Utilities - - - - 65 - Professional Development - - - - Total - - - - 0.00% Program: 5100 - Water Treatment 51 - Labor - - - - 53 - Overtime - - - - 56 - Benefits - - - - 62 - Materials and Supplies - - - - 63 - Contract Services - - - - 64 - Utilities - - - - Total - - - - 0.00% Program: 5200 - Water Quality 51 - Labor - - - - 53 - Overtime - - - - 56 - Benefits - - - - 62 - Materials and Supplies - - - - 63 - Contract Services - - - - 64 - Utilities - - - - 65 - Professional Development - - - - Total - - - - 0.00% Program: 6000 - Field Maintenance Administration 51 - Labor 20,000 8,666 - 20,000 53 - Overtime 200 - - 200 54 - Standby 2,000 3,025 - 2,000 56 - Benefits 14,400 8,636 - 14,400 62 - Materials and Supplies 300 - - 300 63 - Contract Services 100 114 - 100 64 - Utilities 4,100 1,790 - 4,100 65 - Professional Development 2,300 1,641 - 2,300 Total 43,400 23,872 - 43,400 0.00% Wastewater Funds 11 of 12 FY 2020-21 BUDGET YTD ACTIVITY BUDGET ADJUSTMENT FY 2020-21 PROJECTED PERCENT CHANGE WASTEWATER FUNDS FY 2020-21 MID-YEAR BUDGET REVIEW JULY 1, 2020 - DECEMBER 31, 2020 Program: 6100 - Water Maintenance 51 - Labor - - - - 53 - Overtime - - - - 56 - Benefits - - - - 62 - Materials and Supplies - - - - 63 - Contract Services - - - - Total - - - - 0.00% Program: 6200 - Wastewater Maintenance 51 - Labor 335,000 145,531 - 335,000 53 - Overtime 9,000 2,544 - 9,000 56 - Benefits 176,000 95,849 - 176,000 62 - Materials and Supplies 36,000 6,958 - 36,000 63 - Contract Services 8,833,000 4,483,243 - 8,833,000 Total 9,389,000 4,734,124 - 9,389,000 0.00% Program: 7000 - Facilities Maintenance 51 - Labor 42,000 18,778 - 42,000 53 - Overtime 5,500 489 - 5,500 56 - Benefits 25,500 15,979 - 25,500 62 - Materials and Supplies 10,500 5,145 - 10,500 63 - Contract Services 62,750 36,512 - 62,750 64 - Utilities 51,000 24,053 - 51,000 65 - Professional Development 250 - - 250 Total 197,500 100,956 - 197,500 0.00% Program: 7100 - Fleet Maintenance 51 - Labor 9,000 3,887 - 9,000 53 - Overtime 300 123 - 300 56 - Benefits 6,100 3,465 - 6,100 62 - Materials and Supplies 3,600 7,144 - 3,600 63 - Contract Services 18,000 11,604 - 18,000 64 - Utilities 12,600 5,714 - 12,600 65 - Professional Development 400 - - 400 Total 50,000 31,936 - 50,000 0.00% Total Operating Expenses 12,324,000 6,218,045 (115,000) 12,209,000 Other Expenses 71 - Debt Service 313,000 212,363 (37,000) 276,000 81 - Capital Improvement 395,000 304,221 37,000 432,000 82 - Capital Outlay 435,000 189,244 115,000 550,000 Transfer to Reserves - - - - Total 1,143,000 705,828 115,000 1,258,000 Net - 655,531 - - Wastewater Funds 12 of 12 WATER WASTEWATER TOTAL WATER WASTEWATER OPERATING OPERATING GRANTS / REPLACEMENT DEVELOPER ADOPTED TOTAL OPERATING OPERATING GRANTS / REPLACEMENT DEVELOPER ADJ PROJECT PROJECT REVENUE REVENUE LOANS RESERVES FEES BUDGET BUDGET REVENUE REVENUE LOANS RESERVES FEES TOTAL CAPITAL OUTLAY Wastewater Cost of Service Analysis -$ 50,000$ -$ -$ -$ 50,000$ 50,000$ -$ -$ -$ -$ -$ 50,000$ Servers / Switches 65,000 3,000 - - - 68,000 68,000 50,000 - - - - 118,000 Enterprise Plus Virtualization & Licensing 56,000 14,000 - - - 70,000 70,000 - 83,000 - - - 153,000 Second Server Chassis 56,000 14,000 70,000 70,000 123,000 - - - - 193,000 Microsoft Server Licensing 32,000 - - - - 32,000 32,000 50,000 - - - - 82,000 Spectrum Fiberoptic Build - SNRC/HQ/Pl 134 - - - - - - - 88,000 32,000 - - - 120,000 Regional Urban Water Management Plan 50,000 - - - - 50,000 50,000 (50,000) - - - - - SCADA Master Plan 150,000 - - - - 150,000 150,000 (110,000) - - - - 40,000 SCADA Radio Upgrades 50,000 - - - - 50,000 50,000 - - - - - 50,000 Santa Ana River Watershed Survey 50,000 - - - - 50,000 50,000 - - - - - 50,000 Tank Mixer - Plant 129 40,000 - - - - 40,000 40,000 - - - - - 40,000 Asphalt Grinding Tool 25,000 - - - - 25,000 25,000 (25,000) - - - - - Trailer Mounted Jetter - 50,000 - - - 50,000 50,000 - - - - - 50,000 CCTV Truck - Sewer Monitoring - 250,000 - - - 250,000 250,000 - - - - - 250,000 Sewer Overflow Sensors - 50,000 - - - 50,000 50,000 - - - - - 50,000 Facility Improvements (HVAC, Remodels) 46,000 4,000 - - - 50,000 50,000 - - - - - 50,000 Backhoe 200,000 - - - - 200,000 200,000 - - - - - 200,000 Trucks (4)375,000 - - - - 375,000 375,000 - - - - - 375,000 TOTAL CAPITAL OUTLAY 1,195,000 435,000 - - - 1,630,000 1,630,000 126,000 115,000 - - - 1,871,000 CAPITAL IMPROVEMENT PROGRAM WATER CIP AMI Meter Retrofit Program 450,000 - - - - 450,000 450,000 - - - - - 450,000 Plant 134 - Process Improvements 100,000 - 900,000 - - 1,000,000 1,000,000 200,000 - - - - 1,200,000 Plant 134 / HQ Site Improvements 600,000 - - - - 600,000 600,000 (50,000) - - - 550,000 Plant 134 - Membrane Replacements 350,000 - - - - 350,000 350,000 (100,000) - - - - 250,000 Plant 108 - Storage Tank Rehabilitation 600,000 - - - - 600,000 600,000 300,000 - - - - 900,000 Plant 120 - Forebay Repair 100,000 - - - - 100,000 100,000 (90,000) - - - - 10,000 Plant 101 - Rehabilitate Hydro System 100,000 - - - - 100,000 100,000 - - - - - 100,000 East Surface Water Treatment Plant 175,000 - - - - 175,000 175,000 5,000 - - - - 180,000 Water Main Replacement (Elm Street) 200,000 - - - - 200,000 200,000 175,000 - - - 75,000 450,000 Facilities Relocations 100,000 - - - - 100,000 100,000 88,000 37,000 - - - 225,000 Facilities Rehabilitation 245,000 - - - - 245,000 245,000 - - - - - 245,000 Well & Booster Improvements 50,000 - - - - 50,000 50,000 - - - - - 50,000 Water Subtotal 3,070,000 - 900,000 - - 3,970,000 3,970,000 528,000 37,000 - - 75,000 4,610,000 WASTEWATER CIP Wastewater Main Rehabilitation - Lillian - 200,000 - - - 200,000 200,000 - - - - - 200,000 Sterling Natural Resource Center (SNRC) - 195,000 81,000,000 - - 81,195,000 81,195,000 280,000 - - 350,000 - 81,825,000 Wastewater Subtotal - 395,000 81,000,000 - - 81,395,000 81,395,000 280,000 - - 350,000 - 82,025,000 TOTAL CAPITAL IMPROVEMENT PROGRAM 3,070,000$ 395,000$ 81,900,000$ -$ -$ 85,365,000$ 85,365,000$ 808,000$ 37,000$ -$ 350,000$ 75,000$ 86,635,000$ EAST VALLEY WATER DISTRICT CAPTIAL EXPENDITURES FY 2020-21 PROPOSED ADJUSTMENTS