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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 07/14/2021REGULAR BOARD MEETING Via TeleconferenceJuly 14, 2021 - 5:30 PM 31111 Greenspot Road, Highland, CA 92346 In an effort to prevent the spread of COVID-19 and in accordance with Governor Newsom's Executive Order N-25-20 and N-29-20, this meeting is being conducted via teleconference. There will be no public location for attending this meeting in person. Members of the public may listen and provide public comment telephonically. Anyone wishing to join the meeting may do so using the following information: DIAL: 1-209-425-5876 and enter CONFERENCE ID: 878 461 520# You may also join by clicking HERE to join the meeting via Microsoft Teams. AGENDA "In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors". CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. AGENDA - This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. 1.Approval of Agenda 2.AP P RO VAL O F C ON SE N T C AL E N D AR All matters listed under the C onsent C alendar are considered by the Board of Directors to be routine and will be enacted in one motion. T here will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve the May 26, 2021 regular board meeting minutes b.Approve the J une 9, 2021 regular board meeting minutes c.Approve Directors' fees and expenses for J une 2021 I N F ORMAT I O N AL I T E MS 3.Santa Ana River Water Exchange 4.Succession Planning and General Manager Recruitment D I SC U SSI ON AN D P O SSI B L E AC T I O N I T E MS 5.C onsider Approval of Plant 134 G ranular Activated C arbon Improvements C EQ A C ategorical Exemption 6.C onsider Approval of Plant 134 Granular Activated C arbon Progressive Design- Build Agreement C hange Order for Phase 2 Award 7.C onsider C andidate for C alifornia Special D istricts Association Board of Directors Official Election RE P O RT S 8.Board of Directors' Reports 9.General Manager/C EO Report 10.Legal Counsel Report 11.Board of Directors' Comments AD J O U RN P LEAS E NO T E: Materials related to an item on this agenda s ubmitted to the Board after dis tribution of the agenda packet are availab le fo r pub lic ins p ectio n in the District's o ffic e lo cated at 31111 G reens p o t R d., Highland , during normal bus ines s ho urs. Also, s uc h d o cuments are available on the District's website at www.eastvalley.org subject to staff's ability to pos t the doc uments before the meeting. P urs uant to G overnment C o d e S ec tio n 54954.2(a), any reques t for a d is ab ility-related modific ation or ac commodation, inc luding auxiliary aid s o r s ervic es , that is s o ught in order to p artic ip ate in the above- agendized p ublic meeting s ho uld be d irected to the District C lerk at (909) 885-4900 at leas t 72 ho urs prior to said meeting. 1 Minutes 05/26/2021 sma Draft pending approval EAST VALLEY WATER DISTRICT May 26, 2021 REGULAR BOARD MEETING VIA TELECONFERENCE MINUTES The Chairman of the Board called the meeting to order at 5:31 p.m. Vice Chairman Goodrich led the flag salute. PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT: None STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Kelly Malloy, Director of Strategic Services; Justine Hendricksen, District Clerk; Shayla Antrim, Sr. Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Smith declared the public participation section of the meeting open at 5:32 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Coats-Goodrich) by unanimous roll call vote that the May 26, 2021 agenda be approved as submitted. APPROVE THE APRIL 14, 2021 REGULAR BOARD MEETING MINUTES M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board approve the April 14, 2021 regular board meeting minutes as submitted. APPROVE THE APRIL 21, 2021 SPECIAL BOARD MEETING MINUTES M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board approve the April 21, 2021 special board meeting minutes as submitted. 2 Minutes 05/26/2021 sma DISBURSEMENTS M/S/C (Morales-Goodrich) by unanimous roll call vote that the General Fund Disbursements #257562 through #257702 which were distributed during the period of April 1, 2021 through April 30, 2021, bank drafts, and ACH Payments in the amount of $9,275,770.75 and $554,518.02 for payroll and benefit contributions, totaling $9,830,288.77 be approved. APPROVE THE FINANCIAL STATEMENTS FOR APRIL 2021 M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board approve the financial statements for April 2021 as submitted. ADOPT RESOLUTION 2021.09 SUPPORT PLACING IN NOMINATION JAMES MORALES JR. A MEMBER OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES (ACWA) REGION 9 BOARD The General Manager/CEO reviewed the ACWA re-nominating process to serve on the ACWA Region 9 board. Director Morales expressed that he would like to continue to serve on ACWA’s Region 9 Board, and that it is a great opportunity to provide input regarding state laws and regulations pertaining water districts. Ms. Gail Shelton congratulated Director Morales on his nomination as a member of the ACWA Region 9 Board. M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board approve Resolution 2021.09 as submitted. BOARD OF DIRECTORS’ REPORTS Director Coats reported on the following: May 17 he participated in the Association of San Bernardino County Special Districts monthly meeting where Assemblyman Thurston Smith was the speaker; May 18 he participated in the Highland Chamber of Commerce meeting where Congressman Jay Olbernolte was the speaker; May 18 he participated in the San Bernardino Valley Municipal Water District (Valley District) Board meeting where they discussed the Upper Water Management Plan; May 19 he participated in a teleconference with the General Manager/CEO to discuss District business and review the agenda; May 19 he participated in the District’s Special Board meeting; May 20 he participated in Valley District’s Advisory Commission on Water Policy Board meeting; May 24 he attended the Sterling Natural Resource Center Topping Out ceremony; May 24 he participated in the Engineering and Operations Committee meeting; and May 25 he met with the General Manager/CEO to discuss District business and on-going projects. Director Carrillo reported on the following; May 19 he participated in the District’s Special Board meeting where Revenue Projections were discussed; May 24 he attended 3 Minutes 05/26/2021 sma the Sterling Natural Resource Center Topping Out ceremony; and May 25 he met with the General Manager/CEO to discuss District business and review the agenda. Director Morales reported on the following: May 13-14 he participated in the Association of California Water Agencies (ACWA) virtual Spring conference; May 19 he participated in the ACWA Region 9 Board meeting; May 20 he discussed District business with the General Manager/CEO; May 21 he participated in the Inland Valley Association of Realtors meeting where California Citizens Redistricting Commissioner, Ray Kennedy, was the speaker; May 24 he attended the Sterling Natural Resource Center’s Topping Out ceremony; and May 25 he participated in the San Bernardino Board of Water Commissioners meeting. Vice Chairman Goodrich reported on the following: May 19 he participated in the District’s Special Board meeting where Revenue Projections were discussed; May 20 he met with the General Manager/CEO to review the agenda; May 24 he attended the Sterling Natural Resource Center’s Topping Out ceremony; and May 25 he met with the General Manager/CEO to discuss District business. Chairman Smith reported on the following: May 19 he participated in the District’s Special Board meeting where Revenue Projections were discussed; May 20 he met with the General Manager/CEO to review the agenda; May 24 he attended the Sterling Natural Resource Center’s Topping Out ceremony; May 24 he participated in the Engineering & Operations Committee meeting; and May 25 he met with the General Manager/CEO to discuss District business. Information only. GENERAL MANAGER/CEO REPORT The General Manager/CEO stated that the Customer Service department is now open to the public. Customers can make payments and conduct property related business Monday through Friday; and added that to protect customers and staff, all social distancing protocols will remain in place. The General Manager/CEO stated that on May 25 the District held a Topping Out ceremony where the highest beam was placed at the Sterling Natural Resource Center. The General Manager/CEO announced upcoming events: • May 27 the District will be hosting a tour of the Sterling Natural Resource Center for the Regional Recycled Water Facilities Committee. • May 31 District’s offices will be closed in observance of Memorial Day. • June 3 at 6:00 p.m. the Community Advisory Commission meeting will be held virtually. The General Manager/CEO thanked the public for their continued support during these trying times and for participating in the District’s teleconferencing meetings. He stated that meetings will continue to be held via teleconference until further notice. 4 Minutes 05/26/2021 sma Information only. LEGAL COUNSEL REPORT No report at this time. BOARD OF DIRECTORS’ COMMENTS Director Morales stated that he is excited that the first round of Pathway Program students completed mock interviews. Information only. ADJOURN Chairman Smith adjourned the meeting at 5:50 p.m. ___________________________ David E. Smith, Board President __________________________ John Mura, Secretary 1 Minutes 06/9/2021 sma Draft pending approval EAST VALLEY WATER DISTRICT June 9, 2021 REGULAR BOARD MEETING VIA TELECONFERENCE MINUTES The Chairman of the Board called the meeting to order at 5:31 p.m. Director Coats led the flag salute. PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT: None STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Kelly Malloy, Director of Strategic Services; Kerrie Bryan, Director of Administrative Services; Justine Hendricksen, District Clerk; Shayla Antrim, Sr. Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Smith declared the public participation section of the meeting open at 5:32 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Morales-Goodrich) by unanimous roll call vote that the June 9, 2021 agenda be approved as submitted. APPROVE THE APRIL 28, 2021 REGULAR BOARD MEETING MINUTES M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board approve the April 28, 2021 regular board meeting minutes as submitted. DIRECTORS’ FEES AND EXPENSES FOR MAY 2021 M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board approve the Directors’ fees and expenses for May 2021 as submitted. 2 Minutes 06/9/2021 sma REVIEW DRAFT BUDGET FOR FY 2021-22 The Chief Financial Officer presented the proposed Operating and Capital Budget for FY 2021-22 to the Board. He stated that the draft FY 2021-22 Budget was presented to the Community Advisory Commission for review and feedback. The Chief Financial Officer recited district-wide goals and reviewed a summary of the following: the operating budget, district-wide revenues and expenses, a program overview of each department, capital outlay, capital improvement projects, and authorized positions. Information only. CONSIDER APPROVAL OF CLASSIFICATION AND COMPENSATION STUDY AND UPDATED SALARY SCHEDULES The Director of Administrative Services discussed the steps the District took to conduct a compensation study in accordance with the terms of the Memorandum of Understanding between East Valley Water District and the East Valley Water District Employees Partnership. Ms. Kari Mercer, Project Manager of Koff & Associates, provided a presentation to the Board with detailed information of the Classification and Compensation Study process. M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board approve the salary schedules as submitted. BOARD OF DIRECTORS’ REPORTS Director Coats reported on the following: June 1 he participated in the San Bernardino Valley Municipal Water District Board meeting; June 3 he participated in the California Special Districts Association’s Professional Development Committee meeting; June 7 he participated in the Association of San Bernardino County Special Districts meeting where they decided to hold the July 19 meeting in person; and June 8 he discussed District business with the General Manager/CEO. Director Carrillo reported on the following: June 4 he participated in the San Bernardino City Council meeting where they adopted the FY 2021/22 Budget; June 8 he participated in the Highland City Council meeting where they approved the Greenspot Crossing Development. Director Morales reported on the following: June 4 he participated in the Association of California Water Agencies Board meeting where they discussed the Compensation and Classification Study; June 8 he participated in the San Bernardino Board of Water Commissioners meeting where they discussed the loss of revenue due to Covid shut-off orders; and June 8 he participated in the Finance and Human Resources Committee meeting. 3 Minutes 06/9/2021 sma Vice Chairman Goodrich reported on the following: May 27 he participated in the 2X2X2 Regional Recycled Water Ad-hoc meeting and toured the Sterling Natural Resource Center; June 3 he met with the General Manager/CEO to review the agenda; and June 8 he participated in the Finance and Human Resources Committee meeting. Chairman Smith reported on the following: May 27 he participated in the 2X2X2 Regional Recycled Water Ad-hoc meeting; June 3 he met with the General Manager/CEO to review the agenda; and June 8 he participated in the San Bernardino Valley Water Conservation District Board meeting. Information only. GENERAL MANAGER/CEO REPORT The General Manager/CEO reported on the following: • The Customer Service Department is now open to the public. Customers can make payments and conduct property related business transactions Monday through Friday. To protect customers and staff, all social distancing protocols will remain in place. • The recently published Sterling Natural Resource Center Construction Update video continues to reach the community; and that the video has now reached over 4,000 people through Facebook and YouTube. • As summer quickly approaches, the District is encouraging customers to participate in the Direct Installation Weather Based Irrigation Controller program. By switching to a Weather-Based Irrigation Controller (WBIC), EVWD customers can save up to 7,600 gallons of water outdoors per year. He directed the public to the District’s website for more information. The General Manager/CEO stated that the District will be hosting a virtual Legislative & Public Affairs Committee meeting on June 10 at 2:00 p.m. The General Manager/CEO thanked the public for their continued support during these trying times and for participating in the District’s meetings via teleconference. Information only. LEGAL COUNSEL REPORT Legal Counsel cited a recent case that was heard in the California Supreme Court: Kaanaana vs. Barrett. He briefly discussed the lawsuit and how it could affect Special Districts service contracts in regard to prevailing wage. He stated that lead agencies are actively involved in trying to obtain a legislative fix to this issue and in circumventing foreseeable problems, but they may take a year or more. He stated that the District will need to evaluate its current contracts and discuss how to move forward with the Department of Industrial Relations. 4 Minutes 06/9/2021 sma Information only. BOARD OF DIRECTORS’ COMMENTS Director Morales congratulated Mr. Rocky Welbourn on his advancement to the position of Water Reclamation Manager. He also commended Water Pathway Interns on completing the program. Director Coats echoed Director Morales’ comments. Chairman Smith thanked everyone for attending the Board meeting. Information only. ADJOURN Chairman Smith adjourned the meeting at 7:03 p.m. ___________________________ David E. Smith, Board President __________________________ John Mura, Secretary R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Jus tine Hendric ksen District C lerk B O AR D AGE N D A S TAF F R E P ORT Agend a Item #2.c . Meeting Date: July 14, 2021 C ons ent Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: Approve Directo rs ' fees and expens es for June 2021 R E C O MME N D AT IO N: S taff rec ommend s that the Bo ard ap p ro ve the G overning Bo ard Members' F ees and Expenses fo r June 2021. B AC KGR O UN D / AN ALYS IS : T he Board has ins truc ted s taff to lis t all d irecto r fees and expenses as a s ep arate agenda item to s how full fis c al trans p arency. O nly after Board review and approval will the c o mp ens ation and expens es be paid. AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I - Maintain a C ommitment to S us tainab ility, Transparenc y, and Ac c o untability a) P rac tice Trans parent and Ac countab le F is cal Management R E VIE W B Y O T HE R S : T his agenda item has been reviewed by the Ad minis tratio n d ep artment. F IS C AL IMPAC T T he fis c al impac t as soc iated with this agenda item is $8,050.00 whic h is includ ed in the c urrent fis c al b udget. ATTACH M E N TS: Description Type Directors' Expense Reports J une 2021 Backup Material Name: Month / Year:2021 Meeting No.Stipend Written Oral 1 6 /02 175 2 6 /08 175 3 6 /09 175 4 6 /15 175 5 6 /18 175 3 6 6 /21 175 7 6 /22 175 8 6 /23 175 9 6 /24 175 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.56/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Chris Carrillo June / 0.00 X ( 9 ) Report Provided Subtotal Meetings' Stipend Mileage Meeting with General Manager/CEO or Designee Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Chris Carrillo Date Meeting / Event Description Date City of San Bernardino Council Meeting City of Highland Council Meeting Regular Board Meeting $1,575.00 $1,575.00 $0.00 Reimbursement Mileage Miscellaneous Reimbursement Description Inland Action Meeting Meeting with General Manager/CEO or Designee Meeting with General Manager/CEO or Designee Inland Action Meeting Regular Board Meeting Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2021 1 2 3 4 5 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Phone call with CEO Mura regarding district business. Brief Description of Meeting/Event Value to EVWD Attended regular board meeting. Meeting Date:6 / 15 / 2021 Event Description:Inland Action Meeting Brief Description of Meeting/Event Value to EVWD Attended Zoom Inland Action meeting. Meeting Date:6 / 18 / 2021 Meeting Date:6 / 8 / 2021 Event Description:City of Highland Council Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:6 / 9 / 2021 Event Description:Regular Board Meeting Attended Highland City Council meeting. Chris Carrillo June / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Attended virtual City of San Bernardino Council meeting. 6 / 2 / 2021 City of San Bernardino Council Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2021 6 7 8 9 10 Chris Carrillo June / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Met with CEO Mura to discuss district business. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attended regularly scheduled board meeting. Meeting Date:6 / 24 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Phone call with CEO Mura to discuss board agenda. Meeting Date:6 / 22 / 2021 Event Description:Inland Action Meeting Brief Description of Meeting/Event Value to EVWD Attended Zoom Inland Action meeting. Meeting Date:6 / 23 / 2021 Meeting Date:6 / 21 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2021 Meeting No.Stipend Written Oral 1 6 /01 175 2 6 /03 175 3 6 /07 175 4 6 /08 175 5 6 /09 175 6 6 /10 175 7 6 /15 175 8 6 /21 175 9 6 /22 175 10 6 /23 175 11 12 13 14 15 16 17 18 19 20 Meetings 0.56/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 Mileage Miscellaneous Reimbursement Description Regular Board Meeting Meeting with General Manager/CEO or Designee Regular Board Meeting Advisory Commission on Water Policy San Bernardino Valley MWD Meeting with General Manager/CEO or Designee Expense Type $1,750.00 $0.00 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Ronald L. Coats Date Meeting / Event Description Date San Bernardino Valley MWD CSDA Event (Pro. Dev. & Member Svc.Cmtes.) ASBCSD Board Meeting $1,750.00 Ronald L. Coats June / 0.00 X ( 10 ) Report Provided Subtotal Meetings' Stipend Mileage Highland Chamber of Commerce DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2021 1 2 3 4 5 Ronald L. Coats June / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Approved development of a regional water infrastructure financing framework and preparation of water infrastructure finance and innovation act letter of interest 6 / 1 / 2021 San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Meeting Date:6 / 3 / 2021 Event Description:CSDA Event (Pro. Dev. & Member Svc.Cmtes.) Brief Description of Meeting/Event Value to EVWD Meeting Date:6 / 7 / 2021 Event Description:ASBCSD Board Meeting We reviewed all financials for both committees, past and future webinars attendance and in person conferences and voted on various CSDA awards to be presented at the annual conference in August Brief Description of Meeting/Event Value to EVWD Discussed association business, filled a vacant seat on our board with a representative from Hesperia Recreation and Park District. Our first in-person meeting for 2021 will be on July 19 at Shandin Hill Golf Club Meeting Date:6 / 8 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Had a virtual meeting with John Mura to discuss district business and the upcoming agenda Meeting Date:6 / 9 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD See official Board Meeting minutes DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2021 6 7 8 9 10 Meeting Date:6 / 10 / 2021 Event Description:Advisory Commission on Water Policy Brief Description of Meeting/Event Value to EVWD We recommended support to the Valley District Board for the regional portion of the 2021 Upper Santa Ana River Watershed Integrated Regional Urban Water Management Plan and Regional Water Shortage Contingency Plan Meeting Date:6 / 15 / 2021 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD They approved their portions of the Upper Santa Ana River Watershed Integrated Regional Urban Water Management Plan and Regional Water Shortage Contingency Plan Meeting Date:6 / 21 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Met with John Mura to discuss district business and also visited SNRC to see construction progress Meeting Date:6 / 22 / 2021 Event Description:Highland Chamber of Commerce Brief Description of Meeting/Event Value to EVWD Attended their quarterly breakfast and guest speaker was new Highland Police Chief Casey Jiles Meeting Date:6 / 23 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD See official Board Meeting minutes Ronald L. Coats June / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2021 Meeting No.Stipend Written Oral 1 6 /03 175 2 6 /08 175 3 6 /09 175 4 6 /10 175 5 6 /17 175 6 6 /21 175 7 6 /22 175 8 6 /23 175 9 6 /30 175 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.56/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Phillip R. Goodrich June / 0.00 X ( 9 ) Report Provided Subtotal Meetings' Stipend Mileage Meeting with General Manager/CEO or Designee Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Phillip R. Goodrich Date Meeting / Event Description Date Agenda Review Finance & Human Resources Committee Meeting Regular Board Meeting $1,575.00 $1,575.00 $0.00 Reimbursement Mileage Miscellaneous Reimbursement Description Legislative & Public Affairs Committee Meeting Agenda Review Meeting with General Manager/CEO or Designee Chamber of Commerce Event Regular Board Meeting Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2021 1 2 3 4 5 Event Description:Agenda Review Brief Description of Meeting/Event Value to EVWD Meet with CEO and Chairman for review of current agenda Brief Description of Meeting/Event Value to EVWD Attend Reg. board meeting REF.Mins. Meeting Date:6 / 10 / 2021 Event Description:Legislative & Public Affairs Committee Meeting Brief Description of Meeting/Event Value to EVWD Attend committee meeting updates on outreach efforts,potential legeslations and SNRC Meeting Date:6 / 17 / 2021 Meeting Date:6 / 8 / 2021 Event Description:Finance & Human Resources Committee Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:6 / 9 / 2021 Event Description:Regular Board Meeting Attend committee meeting review upcomming proposed budget presentation Phillip R. Goodrich June / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Attend Meeting with CEO and Chairman for review of current agenda 6 / 3 / 2021 Agenda Review Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2021 6 7 8 9 10 Phillip R. Goodrich June / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meet with Chairman and Dir. Strat svs. Tour SNRC site updates on constuction progress Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attend Reg. Board meeting Ref. Mins. Meeting Date:6 / 30 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD With CEO for Monthly meeting and District updates Meeting Date:6 / 22 / 2021 Event Description:Chamber of Commerce Event Brief Description of Meeting/Event Value to EVWD With CEO for Monthly meeting and District updates Meeting Date:6 / 23 / 2021 Meeting Date:6 / 21 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2021 Meeting No.Stipend Written Oral 1 6 /04 0 2 6 /04 175 3 6 /08 175 4 6 /08 0 5 6 /09 175 6 6 /15 175 7 6 /17 175 8 6 /18 175 9 6 /18 0 10 6 /21 175 11 6 /22 175 12 6 /23 175 13 6 /30 175 14 15 16 17 18 19 20 Meetings 0.56/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 Mileage Miscellaneous Reimbursement Description Meeting with General Manager/CEO or Designee Chamber of Commerce Event Regular Board Meeting ACWA Event San Bernardino Board of Water Commissioners Regular Board Meeting Southern CA Associated Governments ACWA Event ACWA Event Expense Type $1,750.00 $0.00 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. James Morales, Jr. Date Meeting / Event Description Date ACWA Event ACWA Event Finance & Human Resources Committee Meeting $1,750.00 James Morales, Jr.June / 0.00 X ( 10 ) Report Provided Subtotal Meetings' Stipend Mileage ACWA Event DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2021 1 2 3 4 5 James Morales, Jr.June / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: ACWA Executive Board Meeting. No charge, two metings same day. 6 / 4 / 2021 ACWA Event Brief Description of Meeting/Event Value to EVWD Meeting Date:6 / 4 / 2021 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Meeting Date:6 / 8 / 2021 Event Description:Finance & Human Resources Committee Meeting ACWA Regualr Board Meeting. Real property disposition and regualtory update. Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date:6 / 8 / 2021 Event Description:San Bernardino Board of Water Commissioners Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Budget update. No charge, two meetings same day. Meeting Date:6 / 9 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2021 6 7 8 9 10 Meeting Date:6 / 15 / 2021 Event Description:Southern CA Associated Governments Brief Description of Meeting/Event Value to EVWD Workshop on post pandemic demographics and workplaces. Meeting Date:6 / 17 / 2021 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Region 9 local water legislation. Meeting Date:6 / 18 / 2021 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Special Board meeting. Workplace polices, employee policies, real property disposition. Meeting Date:6 / 18 / 2021 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD ACWA State legislative meeting. No charge, two meetings same day. Meeting Date:6 / 21 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD District opertional update. James Morales, Jr.March / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2021 11 12 13 14 15 Meeting Date:6 / 22 / 2021 Event Description:Chamber of Commerce Event Brief Description of Meeting/Event Value to EVWD Highland SHR Captain introduction and update. Meeting Date:6 / 23 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Pleae refer to public agenda. Meeting Date:6 / 30 / 2021 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Messaging new drought order. Messaging water efficiency post pandemic. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD James Morales, Jr.June / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Name: Month / Year:2021 Meeting No.Stipend Written Oral 1 6 /03 175 2 6 /09 175 3 6 /09 0 4 6 /10 175 5 6 /17 175 6 6 /21 175 7 6 /22 175 8 6 /23 175 9 6 /30 175 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.56/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 Mileage Miscellaneous Reimbursement Description Legislative & Public Affairs Committee Meeting Agenda Review Meeting with General Manager/CEO or Designee Chamber of Commerce Event Regular Board Meeting Expense Type $1,400.00 $0.00 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. David E. Smith Date Meeting / Event Description Date Agenda Review Regular Board Meeting San Bernardino VWC District $1,400.00 David E. Smith June / 0.00 X ( 8 ) Report Provided Subtotal Meetings' Stipend Mileage Meeting with General Manager/CEO or Designee DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2021 1 2 3 4 5 David E. Smith June / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Agenda review with GM Mura, and Vice Chairman Goodrich 6 / 3 / 2021 Agenda Review Brief Description of Meeting/Event Value to EVWD Meeting Date:6 / 9 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:6 / 9 / 2021 Event Description:San Bernardino VWC District Brief Description of Meeting/Event Value to EVWD Attended regularly scheduled SB County Water Conservation Ditrict Board Meeting Meeting Date:6 / 10 / 2021 Event Description:Legislative & Public Affairs Committee Meeting Brief Description of Meeting/Event Value to EVWD Attended Leg and Public Affairs meeting with V/C Goodrich, and staff. Updates on all Legislation affecting EVWD and Public Affairs upate. Meeting Date:6 / 17 / 2021 Event Description:Agenda Review Brief Description of Meeting/Event Value to EVWD Agenda review with GM Mura, and Vice Chairman Goodrich. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2021 6 7 8 9 10 Meeting Date:6 / 21 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Met with GM discussed EVWD business. Meeting Date:6 / 22 / 2021 Event Description:Chamber of Commerce Event Brief Description of Meeting/Event Value to EVWD Attended regularly scheduled monthly Chamber of Commerce Business meeting. Meeting Date:6 / 23 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:6 / 30 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Toured SNRC Project with reporter from "Epoch Times," Kelly Malloy, and V/C Goodrich. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD David E. Smith June / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 B O AR D AGE N D A S TAF F R E P ORT Agenda Item #3. Meeting Date: July 14, 2021 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: S anta Ana R iver Water Exc hange R E C O MME N D AT IO N: T his agenda item is fo r info rmatio nal p urpos es only, no ac tion required. B AC KGR O UN D / AN ALYS IS : Eas t Valley Water Dis trict (Dis tric t) is fortunate to have ac cess to three valuab le water s o urces whic h ens ures s upply availability fo r o ur cus tomers . T hes e s o urc es are gro und water, S anta Ana R iver (S AR ) water, and S tate Water P ro jec t (S tate) water. G ro und water is p umped out of the Bunker Hill Bas in us ing 15 d ifferent wells lo cated thro ughout the Distric t’s s ervice area. S AR water is availab le thro ugh the District’s inves tment in the No rth F o rk Water C o mpany for either treatment or rec harge. T his s urface water s ourc e can b e d iverted from b ehind or up s tream o f the S even O aks Dam through the North F o rk pipeline to S urfac e Water Treatment P lant 134 (P lant 134). S AR water can als o b e sent to the S an Bernardino Valley Water C o ns ervatio n Dis tric t b as ins just s o uth of the Dis trict’s Head q uarters fo r groundwater recharge. Las tly, S tate water comes from no rthern C alifo rnia by way of the aqueduct s ys tem to S ilverwo o d Lake, from that point it is d elivered by S an Bernard ino Valley Municipal Water Dis tric t (Valley Dis tric t) to P lant 134. After completion of the P lant 134 hyd roelec tric generation station in 2018, the Dis trict prioritized the us e o f S tate water at the fac ility s inc e it is d elivered at a p ressure that c an generate power, whereas S AR water is too lo w to p ro d uc e elec tric ity. S inc e that time, most o f the S AR water has be s ent to the rec harge basins to s upp o rt the health and s ustainability o f the gro undwater bas in. Ad d itionally, this recharged water brings value to the Dis tric t in the form o f water c red it given b y the G ro undwater C o unc il, which c o rres pond s to about $118 p er ac re foot of S AR water rec harged. C alifo rnia is experienc ing a his to ric ally d ry water year, with many p arts of the s tate in a d ec lared drought emergenc y. T hes e water c o nditions have res ulted in the d elivery of S tate water b eing lowered to o nly a 5% allo catio n. As the loc al S tate water c o ntrac tor and a regional agenc y tas ked with planning a lo ng-range water s upply for the S an Bernardino Valley, Valley District is wo rking to ens ure all local agencies have acc ess to enough water to meet their need s . C o nsis tent with o n-going regional cooperative efforts , Valley Dis tric t has req ues ted that the Dis tric t fo rgo groundwater rec harge o f its S AR for the remainder o f 2021, and ins tead make it availab le fo r distrib ution to regional partners for potab le and agric ultural us es . It is important to note that agreeing to this actio n wo uld not in any way relinq uish the his toric al water rights that are held b y the Dis tric t thro ugh the No rth F o rk Water C o mp any. T his temp o rary actio n will send S AR water to the C ity o f R edland s and the agric ultural c usto mers R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: P atrick K. Milroy O p erations Manager C o mp any. T his temp o rary actio n will send S AR water to the C ity o f R edland s and the agric ultural c usto mers o f Bear Valley Mutual Water C omp any to meet their water need s in this time of low S tate water availab ility. In return, the District will receive a gallo n-for-gallon c red it for S tate water in the future, whic h has a value of $126 p er ac re fo o t. S taff s upp o rts this op p o rtunity for regional cooperatio n to partner with Valley Dis tric t to ens ure lo ng term water s upply for the Dis trict and other loc al agenc ies. Maximizing the c ommunity benefits of water available to d ay while s aving o ther water sources for the future is always in the Dis trict’s bes t interes t. AG E N C Y G O ALS AN D OB J E C T IVE S : G oal and O b jectives I - Implement Effec tive S o lutio ns T hrough Visionary Leadership a) I dentify O pportunities to O ptimize N atural R esources c) S trengthen R egional, S tate and National P artnerships R E VIE W B Y O T HE R S : T his agenda item has been reviewed by the executive management team. F IS C AL IMPAC T T here is no fis cal impac t as s o c iated with this agend a item. B O AR D AGE N D A S TAF F R E P ORT Agenda Item #4. Meeting Date: July 14, 2021 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: S ucc es s ion P lanning and G eneral Manager R ecruitment R E C O MME N D AT IO N: T his rep ort is p ro vided to the Bo ard of Direc tors fo r informatio nal purp o s es only. B AC KGR O UN D / AN ALYS IS : O ver the pas t several years the District has b een c o mmitted to preparing fo r what is commo nly kno wn as the “S ilver Ts unami,” or retirement wave o f the nation’s Bab y Boomers and in many c as es , G eneratio n X-ers . S taff has fo cus ed effo rts o n long-term planning through the implementation and frequent updating of the Dis tric t’s S taffing and S ucc es sion P lans . T hro ugh thes e effo rts , the Dis tric t has been ab le to p rep are for potential retirements by cond ucting career map p ing, age fo rec as ting, and engaging s taff in o p en and hones t convers ations . T his analys is has then resulted in id entifying future development op p o rtunities, ensuring knowled ge trans fer o f tho s e retiring, and planning for internal and external recruitments to fill vac ated positio ns . R ecent s uc cession planning effo rts and o pen communicatio n have allo wed fo r the id entific ation o f five key s taff retirements p lanned over the next two years . T he Board of Directo rs has recognized the importanc e o f preparing fo r the d eparture of thes e emp loyees and have inc luded goals and objec tives related to s uc ces s ion planning effo rts this fis cal year. O ne of the c ritical emp lo yees planning for retirement is the G eneral Manager/C EO . After 10 years o f devo ted s ervic e to the Dis trict, and a full c areer dedic ated to pub lic s ervic e, Jo hn Mura has no tified the Bo ard of Directo rs and s taff that he plans to retire in s p ring 2022. As the sole employee reporting to the Bo ard of Directo rs , there are unique complexities in recruiting for a G eneral Manager/C E O . With the Board having a o ne- year notic e of retirement, this will allo w ample time to develo p the rec ruitment p ro ces s to attrac t the b es t and b rightes t cand id ate p ool to s elec t the next G eneral Manager/C EO from. O ne o f the Bo ard o f Direc tors ' F is cal Year 2021-22 goals and o b jec tives is to es tablis h an Ad-Hoc C ommittee to p artic ip ate in the Dis tric t’s S uc ces s io n P lanning proc ess. An Ad-Hoc c o mmittee is formed fo r a limited p erio d of time to ad d res s a s pec ific need and has a particular goal to achieve for its initiating purp o s e. W hen the work of the Ad-Hoc c o mmittee is c ompleted , the committee will b e d issolved . G iven the nature o f the Ad -Ho c committees , they are not sub jec t to Brown Act requirements. R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Kerrie Bryan Direc tor o f Adminis trative S ervic es As with other Ad -Ho c committees , the Bo ard C hair would be respons ib le for s elec ting the two ap pointments to cond uc t the planning phases of the G eneral Manager/C EO rec ruitment. O nc e es tablis hed, the Direc to r of Ad minis trative S ervices and Dis trict C lerk would serve as c o mmittee co-leads . T he Ad -Hoc c o mmittee will fo c us o n s everal G eneral Manager/C EO recruitment respons ibilities inc luding: Es tab lis hing a recruitment plan and timeline; C reating s urveys and/o r q uestio nnaires to b e d is tributed to staff, c o mmunity members and lo c al s takeho ld ers ; R eviewing s urvey data; P reparing a R eq uest for P roposals (R F P ) fo r a rec ruitment firm and reviewing/s electing a firm; and R eviewing all recruitment firm d eliverab les . T he c o mmittee will wo rk clos ely with the s elected firm to ens ure that the G eneral Manager/C EO recruitment b egins in early 2022. T his timeline will allo w for c and id ate s ubmis s io ns then G overning Bo ard ’s review and s electio n b y early May 2022. O nce the recruitment p roc es s b egins, the G o verning Bo ard as a who le will b e p art o f the s elec tion proc ess. T his effort to p rep are for suc h a c ritic al trans itio n is a reflec tion of the world c las s organizational p hilos o p hy that the Dis tric t emb rac es . AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I I - Deliver P ublic S ervic e with P urpose W hile Emb rac ing C ontinuo us G rowth d ) Embrace an Environment of Active Learning and Knowled ge S haring G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources b ) Enhanc e P lanning Efforts that R es p o nd to F uture Demands R E VIE W B Y O T HE R S : T his agenda item has been reviewed by the Ad minis tratio n Dep artment. F IS C AL IMPAC T T he fis c al impac t as soc iated with this item is inc luded in the F Y 2021/22 bud get. B O AR D AGE N D A S TAF F R E P ORT Agenda Item #5. Meeting Date: July 14, 2021 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: C ons id er Approval o f P lant 134 G ranular Ac tivated C arbon Imp rovements C E Q A C atego rical Exemp tion R E C O MME N D AT IO N: S taff rec o mmend s that the Bo ard of Directo rs autho rize the G eneral Manager/C EO to execute and file the Notice o f Exemptio n for the P lant 134 G ranular Ac tivated C arbon Imp ro vements P roject with the S tate C learinghous e. B AC KGR O UN D / AN ALYS IS : T he natural o rganic c o mp o und s pres ent in P lant 134’s two surface water sources , as with mos t surfac e waters , create the p otential to form d is infec tion byp ro d uc ts (DBP s). Elevated levels o f a gro up of DBP s known as Total Trihalomethanes (T T HM) o cc urred in the d is tribution s ys tem in 2017 and res ulted in an exc eed anc e o f the regulatory limit. T he exc eed ance res ulted in a C ompliance O rd er b eing is s ued by the S tate Water R esources C o ntro l Board and the Dis tric t s ub mitting a C orrec tive Ac tion P lan des c ribing corrective meas ures the Dis tric t intended to implement to ens ure long-term c ompliance. S taff has imp lemented many o f the C o rrective Ac tion P lan meas ures, includ ing initiating a pro gressive design- b uild p ro ject to ins tall a G ranular Ac tivated C arbon treatment s ystem at P lant 134. As p art of the P has e I activities o f the p ro jec t, S taff c ompleted an Enviro nmental Imp ac t Analys is . T his analys is determined that the p ro ject is exemp t from the C alifornia Enviro nmental Q uality Act (C EQ A) p urs uant to S ec tions 15301, 15303, and 15330 o f Title 14 of C alifornia C o d e o f R egulations . In antic ip atio n of o b taining S tate R evo lving F und, lo w interes t financing, s taff also c o ns ulted with the S tate Water R es ourc es C o ntro l Board to o b tain guidance from the S tate R evolving F und Enviro nmental R eview Unit on whether the C atego ric al Exemptio n was ap p ro p riate fo r the projec t, and they confirmed that a C ategoric al Exemp tion was ap propriate. If autho rized by the Bo ard , S taff will file the attac hed No tice o f Exemp tion p ap erwork with the C o unty C lerk and S tate C learinghous e, which will s tart a 35-d ay statute of limitations p erio d o n legal c hallenges to the Dis tric t’s dec is io n that the projec t is exemp t from C EQ A. AG E N C Y G O ALS AN D OB J E C T IVE S : G oal and O b jectives I - Implement Effec tive S o lutio ns T hrough Visionary Leadership a) Id entify O p p o rtunities to O ptimize Natural R es o urc es R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Jeff No elte Direc tor o f Engineering and O p eratio ns G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources a) Develop P rojec ts and P rograms to Ens ure S afe and R eliab le S ervic es R E VIE W B Y O T HE R S : T his agenda item has been reviewed by the executive management team. F IS C AL IMPAC T T he fis c al impac t as soc iated with this agenda item is inc luded in the F Y 2021-22 Bud get. ATTACH M E N TS: Description Type Notice o f Exempton Backup Material Statutory Exemptions. State code number: _______________________________________________ Print Form Notice of Exemption Appendix E From: (Public Agency): ____________________________To: Office of Planning and Research P.O. Box 3044, Room 113 _______________________________________________Sacramento, CA 95812-3044 County Clerk (Address) ___________________________ ___________________________ County of: __________________ Project Title: ____________________________________________________________________________ Project Applicant: ________________________________________________________________________ Project Location - Specific: Project Location - City: ______________________ Project Location - County: Description of Nature, Purpose and Beneficiaries of Project: _____________________ Name of Public Agency Approving Project: _____________________________________________________ Name of Person or Agency Carrying Out Project: ________________________________________________ Exempt Status: (check one): Ministerial (Sec. 21080(b)(1); 15268); Declared Emergency (Sec. 21080(b)(3); 15269(a)); Emergency Project (Sec. 21080(b)(4); 15269(b)(c)); Reasons why project is exempt: Lead Agency Contact Person: ____________________________ Area Code/Telephone/Extension: _______________ If filed by applicant: 1.Attach certified document of exemption finding. 2.Has a Notice of Exemption been filed by the public agency approving the project? Yes No Signature: ____________________________ Date: Signed by Lead Agency Signed by Applicant Authority cited: Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR: Reference: Sections 21108, 21152, and 21152.1, Public Resources Code. _______________ Categorical Exemption. State type and section number: ____________________________________ ______________________________________________ ______________ Title: _______________________ Revised 2011 B O AR D AGE N D A S TAF F R E P ORT Agenda Item #6. Meeting Date: July 14, 2021 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: C ons id er Approval o f P lant 134 G ranular Ac tivated C arbon P rogressive Des ign-Build Agreement C hange O rder fo r P hase 2 Award R E C O MME N D AT IO N: S taff recommends that the Bo ard o f Directo rs authorize the G eneral Manager/C EO to execute a C hange O rd er to the P ro gress ive Design-Build Agreement fo r the P lant 134 G ranular Ac tivated C arb o n (G AC ) Imp ro vements -P has e 2 with P acific Hyd ro tech C orporation for a not-to-exc eed amount of $3,474,600. B AC KGR O UN D / AN ALYS IS : Motivated by the need to c o ntro l dis infec tion byp roduct formatio n as des cribed in a previous agenda item, the Board ap p ro ved the award of P has e 1 o f the P lant 134 G AC Impro vements to P acific Hyd ro tech in January 2021. P has e 1 of the progressive d es ign-build p ro c es s inc luded des ign of the pro ject to the 60% level, coordinatio n o f regulatory comp lianc e activities , and d evelopment of a G uaranteed Maximum P rice (G MP ) to complete the project. S taff has reviewed the s ubmitted G MP o f $3,474,600 and d etermined it to b e reas o nable and ap p ropriate. T he P acific Hydrotec h team has performed well d uring P hase 1, and s taff is rec ommending to continue the p artners hip into P has e 2 b y exec uting a change order to the p ro gres s ive des ign-b uild agreement (attached ). P hase 2 p rojec t ac tivities will inc lude the c o mpletio n of the d es ign to a 100% level, continuing coordinatio n with regulato ry agenc ies , c o ns tructio n of imp ro vements , s tartup ac tivities and updating of the F acility p ermit. AG E N C Y G O ALS AN D OB J E C T IVE S : G oal and O b jectives I - Implement Effec tive S o lutio ns T hrough Visionary Leadership a) Id entify O p p o rtunities to O ptimize Natural R es o urc es G o al and O bjec tives I V - P romo te P lanning, Maintenanc e and P res ervatio n o f Dis tric t R esources a) Develop P rojec ts and P rograms to Ens ure S afe and R eliab le S ervic es R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Jeff No elte Direc tor o f Engineering and O p eratio ns R E VIE W B Y O T HE R S : T his agenda item has been reviewed by the executive management team. F IS C AL IMPAC T P has e 2 o f this p ro ject is inc luded in the adopted Budget fo r this fis cal year. Mo s t of the p ro ject costs will b e funded by a loan fro m the S tate R evolving F und (S R F ), with s o me fund ing coming from operating revenues . S taff is c urrently wo rking with S R F staff to complete the applic ation and finalize the lo an agreement. ATTACH M E N TS: Description Type Change Order 1 Backup Material 1 CHANGE ORDER 1 TO PROGRESSIVE DESIGN-BUILD AGREEMENT FOR THE CONSTRUCTION OF PUBLIC WORKS: PLANT 134 PROCESS IMPROVEMENTS GRANULAR ACTIVATED CARBON (GAC) INSTALLATION Date: 7 / 14 / 2021 Agreement Number: 2021.01 Design-Builder: Pacific Hydrotech Corporation Change Order Number: 01 Project / Task Description: Completion of Phase 2 design-build project activities to install a Granular Activated Carbon Treatment System at the District’s Plant 134 Treatment Plant. I. RECITALS The District and Design-Builder previously entered into a Progressive Design-Build Agreement for the design, management, and construction of the Plant 134 Process Improvements – Granular Activated Carbon Project on January 13, 2021. The District and the Design-Builder completed the Phase 1 project activities, including completing the design to a 60% level, regulatory coordination and development and negotiations of the Guaranteed Maximum Price for Phase 2 project activities. This change order is issued for the addition of Phase 2 project activities for the District’s Plant 134 Granular Activated Carbon Installation Project, Project Number W2198 (“Change Order”). II. CHANGE ORDER AGREEMENTS i. Scope of Work Additions: Design-Builder shall furnish the qualified personnel, equipment, materials, and supplies necessary to complete all Phase 2 project activities, which includes completion of the design to 100%, construction activities, providing of required consumables for startup, regulatory coordination and permitting, construction management, and startup. Change Order 4 to Task Order 1 Plant 39-1 Reservoir Rehabilitation 2 ii. Contract Time Extension: Three Hundred Forty-two (342) Calendar Days (June 21, 2022) will be added to the Contract Time Section 3.1 of the Progressive Design-Build Agreement. iii. Total Compensation: Authorized total payments to the Design-Builder for performance of this Change Order shall be the not-to-exceed amount of $3,474,600.00. Payments shall be made in accordance with the Progressive Design-Build Agreement. iv. Change Order Modifications: This Change Order may not be amended, modified, or otherwise changed by any communication, either written or oral, unless by a written change order executed by both parties in accordance with the general conditions of the Progressive Design-Build Agreement. III. SIGNATURES East Valley Water District Pacific Hydrotech Corporation ______________________________ ______________________________ General Manager President Date: / /___ Date: / /_ __ B O AR D AGE N D A S TAF F R E P ORT Agenda Item #7. Meeting Date: July 14, 2021 Dis c ussion Item To: G o verning Board Memb ers F rom: G eneral Manager/C EO Subject: C ons id er C andidate fo r C alifornia S p ecial Districts As soc iation Board o f Directo rs O ffic ial Elec tion R E C O MME N D AT IO N: S taff rec o mmend s that the Bo ard of Directo rs id entify the c and id ate to b e selec ted o n b ehalf of the East Valley Water Dis tric t fo r the C S DA Board o f Direc tors Electio n Ballot, S o uthern Netwo rk, S eat A, for the term 2022- 2024. B AC KGR O UN D / AN ALYS IS : T he C alifornia S pec ial Districts As s o ciatio n (C S DA) is a 501c (6), not-for-profit assoc iation that was fo rmed in 1969 to promote good governanc e and improved c o re lo cal s ervic es through p ro fes s io nal d evelo p ment, ad voc ac y, and other servic es for all types of ind ep endent spec ial d is tric ts . F o r o ver 40 years , C S DA has b een o ffering its memb ers cost-effic ient p ro grams and rep resentatio n at the S tate C apito l with a members hip o f o ver 1,000 o rganizatio ns. C S DA provid es educ ation and training, ins urance p ro grams , legal advic e, indus try-wide litigation and p ub lic relations s uppo rt, legis lative ad vocac y, c ap ital imp ro vement and eq uipment fund ing, collateral des ign services, and more imp ortantly, current info rmatio n that is c ruc ial to a s p ecial d is tric t’s management and o p eratio nal effec tivenes s . 2021 c and id ates inc lud e: Jo Mac kenzie* Jan Bis s ell Kelly G regg R ic key Manbahal Jo -Anne Martin P aulina Martinez-P erez R ac hel Mas on David E. R aley Jo hn S kerbelis *Inc umbent C S D A is made up of six networks , each with three s eats on the Board. Each agenc y may o nly s elec t o ne cand id ate. R ecommended b y: Jo hn Mura G eneral Manager/C EO R espec tfully sub mitted: Jus tine Hendric ksen District C lerk cand id ate. Ballots are due by electro nic vo te to the C S DA offic e by July 16, 2021 at 5p m. All s elected C S DA Bo ard Members will b e introd uc ed at the Annual C o nferenc e & Exhib itor S ho wcase in Monterey, C A August 30 - S eptember 2, 2021 and will take offic e in January 2022. AG E N C Y G O ALS AN D OB J E C T IVE S : G o al and O bjec tives I I I - Deliver P ublic S ervic e with P urpose W hile Emb rac ing C ontinuo us G rowth (B) - S trengthen regio nal, state and national p artners hips R E VIE W B Y O T HE R S : T his agenda item was reviewed by the Administration Dep artment. F IS C AL IMPAC T T here is no fis cal impac t as s o c iated with this agend a item. ATTACH M E N TS: Description Type C SDA Candidate Information Backup Material 2021 CSDA BOARD CANDIDATE INFORMATION SHEET The following information MUST accompany your nomination form and Resolution/minute order: Name: Jo MacKenzie District/Company: Vista Irrigation District, CSDA District of Distinction, Platinum Level Title: Director Elected/Appointed/Staff: Elected Length of Service with District: 29 years 1. Do you have current involvement with CSDA (such as committees, events, workshops, conferences, Governance Academy, etc.): x CSDA Board of Directors, President 2011, Vice President 2010, Treasurer 2008-2009 x CSDA Legislative Advocate of the Year 2010 x Graduate of CSDA Governance Academy x CSDA Finance Corporation Board of Directors, 2007-present; President 2012, 2013, 2015- present x Special District Leadership Foundation Board of Directors, Treasurer 2014-present x Fiscal and Audit Committees; Membership Committee 2011- present; Chair 2020-2021 x Legislative Committee 2004-present; Chair, 2006-2010 and 2012 x CSDA San Diego Chapter, Board of Directors, 1993-present; President 1998-2000 x Attend all Annual Conferences and Legislative Days 2. Have you ever been associated with any other state-wide associations (CSAC, ACWA, League, etc.): x ACWA: Past Board Director; Local Government, Chair 2014-2015 and Membership Committee x ACWA Region 10 Board of Directors, Vice Chair, Alternate Chair, Director 1997-2010 x The California Association of Local Agency Formation Commissions (CALAFCO), Board Member and Legislative Committee member, 2017 - present x Special District Official of the Year by PublicCEO 2011 3. List local government involvement (such as LAFCO, Association of Governments, etc.): x San Diego LAFCO, 1994-pesent, Commissioner 7 years, Chair 2018-2019; Alternate 5 years; Special District Advisory Committee 14 years, Chair 2005 -2009 x City of San Marcos Planning and Traffic Commissions x Personally initiated the City of San Marcos Budget Review Committee in 1980, Chair 1996-2006 4. List civic organization involvement: x San Marcos Chamber of Commerce, Lifetime Ambassador x Graduate Leadership 2000, Cal State San Marcos x Community Development Associates, Treasurer x Soroptimist International **Candidate Statement-Although it is not required, each candidate is requested to submit a candidate statement of no more than 300 words in length. Any statements received in the CSDA office after March 29, 2021 will not be included with the ballot mailing. RE-ELECT RE-ELECT JO MACKENZIE PROVEN EXPERIENCE LEADING SPECIAL DISTRICTS • Dedicated • Fiscally Responsible • Committed to Special Districts It has been a privilege to serve on the CSDA Board of Directors representing the Southern Network. I am honored that three years ago you elected me to serve your district. I am asking for your vote again in this election. I am committed to continue building on the present foundation of CSDA’s educational programs, state and federal legislative advocacy, and public outreach. As you know, this year ALL webinars are free to our members. The Special District Leadership Foundation Board has eliminated budget limits for scholarships. This allows all districts to apply for scholarships to attend workshops and conferences in 2021. I serve on both boards and I’m proud that the collaboration between the two boards allows all special districts to take advantage of CSDA’s programs. Serving on the Board of Directors and CSDA committees takes dedication and commitment, and especially a commitment of time. I have a proven record of leadership as both a Board member, a committee member and a chair. I was the PublicCEO Special District Official of the Year 2011 and CSDA Legislative Advocate of the Year 2010. My proven leadership and public service experience, commitment to fiscal responsibility, and my comprehensive LAFCO and special district knowledge make me the most qualified candidate to represent the Southern Network. With a passion for and proven experience in leading special districts, I would be honored to continue serving on the CSDA Board of Directors as your Southern Network Director. 9 Your district’s vote will be greatly appreciated! Last day to vote: July 16, 2021 2021 CSDA BOARD CANDIDATE INFORMATION SHEET The following information MUST accompany your nomination form and Resolution/minute order: Name: ______________________________________________________________________ District/Company: ____________________________________________________________ Title: _______________________________________________________________________ Elected/Appointed/Staff: _______________________________________________________ Length of Service with District: _________________________________________________ 1. Do you have current involvement with CSDA (such as committees, events, workshops, conferences, Governance Academy, etc.): ____________________________________________________________________________ ____________________________________________________________________________ 2. Have you ever been associated with any other state-wide associations (CSAC, ACWA, League, etc.): ____________________________________________________________________________ ____________________________________________________________________________ 3. List local government involvement (such as LAFCo, Association of Governments, etc.): ____________________________________________________________________________ ____________________________________________________________________________ 4. List civic organization involvement: ____________________________________________________________________________ ____________________________________________________________________________ **Candidate Statement Although it is not required, each candidate is requested to submit a candidate statement of no more than 300 words in length. Any statements received in the CSDA office after March 29, 2021 will not be included with the ballot. Attendee of CSDA Conference California Parks and Recreation Society (CPRS), California Association of Recreation Park Districts (CARPD), California Interscholastic Federation (CIF). Valley-Wide Recreation and Park District (VWRPD) First Baptist School Board, USA Pickleball Association (USAPA), Friends of Valley-Wide Foundation (FOVWF), Local Pony Baseball and Softball Associations. Hello, my name is Jan Bissell and I am the Vice President of the Valley-Wide Recreation and Park District Board of Directors. I am proud to say that for over 45 years, I have been involved with Valley-Wide Recreation as a volunteer in many capacities from coaching, officiating, organizing fundraisers and being an ambassador of Recreation in the community. My background is in business, but I also had the opportunity to serve as a Recreation Supervisor for 5 years and I was fortunate that both jobs kept me in direct contact with my community. Last year, I had the honor of being recognized as an Outstanding Board Member for the California Association of Recreation and Park Districts. It is an honor I share with my fellow Board members as it is a reflection of our collective work to ensure the growth and sustainability of our District. With over 80 Parks and community centers and more than 250,000 residents to serve, my focus is on making sure the core of our services continue to reflect and fill the needs of our community.  Valley-Wide Recreation and Park District Board Member for 15 years (current)  CIF and Recreation coach and sports official for 40+ years  Outstanding Board Member CARPD 2020  First Baptist Church Board of Trustees for 8 years  First Baptist School Board Member for 4 years  Member of the CIF Board for 25 years I am a husband, father, grandfather and a fearless advocate for our community. It is my hope that with your support, I can also be a fearless advocate for your special District. On Behalf of our Board of Directors and entire Valley-Wide Recreation staff, I respectfully request your District’s vote for the nomination to the Board of Directors of the California Special District Association (CSDA). JAN BISSELL FOR CSDA BOARD OF DIRECTORS, SEAT A SOUTHERN NETWORK 2021 CSDA BOARD CANDIDATE INFORMATION SHEET The following information MUST accompany your nomination form and Resolution/minute order: Name: ______________________________________________________________________ District/Company: ____________________________________________________________ Title: _______________________________________________________________________ Elected/Appointed/Staff: _______________________________________________________ Length of Service with District: _________________________________________________ 1. Do you have current involvement with CSDA (such as committees, events, workshops, conferences, Governance Academy, etc.): ____________________________________________________________________________ ____________________________________________________________________________ 2. Have you ever been associated with any other state-wide associations (CSAC, ACWA, League, etc.): ____________________________________________________________________________ ____________________________________________________________________________ 3. List local government involvement (such as LAFCo, Association of Governments, etc.): ____________________________________________________________________________ ____________________________________________________________________________ 4. List civic organization involvement: ____________________________________________________________________________ ____________________________________________________________________________ **Candidate Statement Although it is not required, each candidate is requested to submit a candidate statement of no more than 300 words in length. Any statements received in the CSDA office after March 29, 2021 will not be included with the ballot. Kelly J Gregg, Director Hesperia Recreation and Park District I have been a lifelong resident of Hesperia since 1971. I served as the voice of the community, and taxpayers on the HRPD Governing Board from 2010-2014 and 2016-current.  Serves as Director of the Hesperia Recreation and Park District and on several committees: Finance (chair), Tri-Agency (chair), Personnel (v-chair).  Served as President of the Hesperia Recreation and Park District and on several committees: Budget (chair), Safety and Security (chair), Foundation, and Golf Course.  Serves on Hesperia City Council Safety Committee (chair).  Fiscal responsibility and transparency are two main platform goals that take priority when making decisions for any agency or civic organization. Please Vote: Kelly J Gregg for CSDA Director Southern Network 2021 CSDA BOARD CANDIDATE INFORMATION SHEET The following information MUST accompany your nomination form and Resolution/minute order: Name: ______________________________________________________________________ District/Company: ____________________________________________________________ Title: _______________________________________________________________________ Elected/Appointed/Staff: _______________________________________________________ Length of Service with District: _________________________________________________ 1. Do you have current involvement with CSDA (such as committees, events, workshops, conferences, Governance Academy, etc.): ____________________________________________________________________________ ____________________________________________________________________________ 2. Have you ever been associated with any other state-wide associations (CSAC, ACWA, League, etc.): ____________________________________________________________________________ ____________________________________________________________________________ 3. List local government involvement (such as LAFCo, Association of Governments, etc.): ____________________________________________________________________________ ____________________________________________________________________________ 4. List civic organization involvement: ____________________________________________________________________________ ____________________________________________________________________________ **Candidate Statement Although it is not required, each candidate is requested to submit a candidate statement of no more than 300 words in length. Any statements received in the CSDA office after March 29, 2021 will not be included with the ballot. CANDIDATE STATEMENT When Mr. Manbahal was hired, WVWD was in a state of financial and administrative turmoil. Under his leadership, WVWD enacted ten major reforms to resolve financial issues, address the numerous negative findings in a previous California State Controller’s office audit and deliver greater accountability and savings for ratepayers, resulting in WVWD's receiving of the Special District Leadership Foundation Transparency Certificate of Excellence. As a result of his efforts, including the implementation of the Cal- Card purchasing card program to minimize fraud, WVWD's most recent state audit found no material deficiencies with WVWD's internal controls, management and records. Even in the face of a decline in revenue due to COVID-19, Manbahal’s strong leadership produced a responsible fiscal year 2020-2021 budget that generated $416,000 in cost savings without raising rates for ratepayers. Recently, Manbahal led WVWD's effort to apply for and secure a U.S. Environmental and Protection Agency loan for capital improvements worth nearly $25 million. Before his tenure at WVWD, Manbahal served as director of finance, assistant financial services director and interim finance director for localities throughout California. Prior to that, Manbahal worked as an internal auditor for the County of Los Angeles. Manbahal earned his Master’s degree in Public Administration from California State University Northridge and a bachelor’s degree in accounting. He also serves as a part-time lecturer at UCLA Extension, leading intensive courses in auditing, accounting and business management. Given his extensive experience in turning around municipal finances and management, we have no doubt Mr. Manbahal will be a valuable addition to CSDA leadership. Without any reservation, we strongly urge you to consider Mr. Manbahal for the position of CSDA Board of Director Seat A — Southern Network in the coming election. If you have any questions or concerns, please contact Mr. Manbahal directly at Rickey S. Manbahal, MPA Interim General Manager Chief Financial & Administrative Officer +P"OOF.BSUJO 1MBDFOUJB-JCSBSZ%JTUSJDU #PBSE1SFTJEFOU &MFDUFE *SPVUJOFMZBUUFOEUIF$4%"BOOVBMDPOGFSFODF BTXFMMBTUIF-FHJTMBUJWF%BZT*IBWFDPNQMFUFE NVMUJQMF$4%"XFCJOBSTBOEUSBJOJOHTFTTJPOT*BMTPDPNQMFUFE$4%"T#PBSE4FDSFUBSZ8PSLTIPQ *BNBNFNCFSPGUIF-FBHVFPG8PNFO7PUFSTBOEUIF$BMJGPSOJB/FWBEB-FBHVF PG$SFEJU6OJPOT /POF *DVSSFOUMZTFSWFBTBO"TTPDJBUF%JSFDUPSPO'JOBODJBM1BSUOFST$SFEJU6OJPOT#PBSEPG%JSFDUPST BTUIF4FDSFUBSZ GPS"MUB7JTUBhT8PNFOT(PMG"TTPDJBUJPO BO&MEFSPGUIF1MBDFOUJB1SFTCZUFSJBO$IVSDIBOEBTBMJUFSBDZWPMVOUFFS GPSUIF1MBDFOUJB-JCSBSZ%JTUSJDU*BNBMTPBQBTUDIBJSBOECPBSENFNCFSPGUIF)PNFMFTT*OUFSWFOUJPO4IFMUFS The vision of the Placentia Library District is to inspire exploration, open minds, and bring people together. BOARD OF TRUSTEES Jo-Anne Martin President Gayle Carline Secretary Sherri Dahl Trustee Hilaire Shioura Trustee Al Shkoler Trustee Jeanette Contreras, M.L.S. Library Director PLACENTIA LIBRARY DISTRICT March 15, 2021 President Jo-Anne Martin’s background is in aerospace defense, operations and business. She has a bachelor’s degree in biopsychology from Vassar College, and a master’s degree in Systems Management from the State University of New York at Binghamton. Jo-Anne Martin served in the US Air Force for 21 years as an Air Battle Manager. During this time she commanded 2 Air Force units, served as a Mission Crew Commander in both the US and NATO Airborne Warning and Control System (AWACS) and was the Pacific Regional Air Defense Commander. President Martin commanded an AWACS crew during the first Gulf War, accumulating over 200 combat flying hours and was awarded an Air Medal for her accomplishments. She is the first female graduate of the USAF Fighter Weapons (Top Gun) School. Her last assignment was at the Pentagon where she directed Congressional, budget and program integration for a $28 billion portfolio of communications and computer programs. She routinely briefed Congressional staffers, Air Force senior leadership and media. After retiring from the Air Force, Jo-Anne Martin spent 10 years in the aerospace defense industry. She was a Director of Business Development for The Boeing Company with extensive international as well as domestic responsibilities. Her international experiences span Asia, the Middle East and Europe with multiple tours in South Korea. President Martin is very active in the local community serving as Associate Director on the Financial Partner’s Credit Union Board of Directors, Secretary for Alta Vista’s Women’s Golf Association, an Elder of the Placentia Presbyterian Church, and as a literacy volunteer at the Placentia Library District. President Martin also regularly volunteers at Charity’s Closet and is a past chair and board member of the Homeless Intervention Shelter. Jo-Anne Martin President Placentia Library District Board of Trustees 2021 CSDA BOARD CANDIDATE INFORMATION SHEET The following information MUST accompany your nomination form and Resolution/minute order: Name: ______________________________________________________________________ District/Company: ____________________________________________________________ Title: _______________________________________________________________________ Elected/Appointed/Staff: _______________________________________________________ Length of Service with District: _________________________________________________ 1. Do you have current involvement with CSDA (such as committees, events, workshops, conferences, Governance Academy, etc.): ____________________________________________________________________________ ____________________________________________________________________________ 2. Have you ever been associated with any other state-wide associations (CSAC, ACWA, League, etc.): ____________________________________________________________________________ ____________________________________________________________________________ 3. List local government involvement (such as LAFCo, Association of Governments, etc.): ____________________________________________________________________________ ____________________________________________________________________________ 4. List civic organization involvement: ____________________________________________________________________________ ____________________________________________________________________________ **Candidate Statement Although it is not required, each candidate is requested to submit a candidate statement of no more than 300 words in length. Any statements received in the CSDA office after March 29, 2021 will not be included with the ballot. Candidate Statement: I am pleased to share with you my interest in being part of the Board of Directors representing the Southern Network. The Board of Directors for the California Special Districts Association has six major beliefs and I believe I would be an excellent addition that would support the board in being a leading and passionate voice for all special districts. In order to raise awareness and understanding of what special districts are, the CSDA established the “Districts Make The Difference” campaign. This campaign focuses on creating more visibility and outreach to the public. With its new logos, videos, student contents, etc. the CSDA is demonstrating a newfound commitment to revolutionize, and modernize its efforts. Electing me as the representative of the Southern Network would align with CSDA’s most recent push in revitalizing and revamping its efforts to outreach the public. Undoubtedly, the members of the current Board of Directors are committed to strengthening and supporting the special districts that make up California. However, the strength of a fresh perspective cannot be overstated. As a newly elected Director the South Bay Irrigation District, and the youngest member ever elected, I have been able to bring a new perspective to our governing board. As part of the Board of Directors I would focus on being a member that promotes the ability to look at what can be done, and not only at what has been done. Professionally, I am a graduate of the University of California, Los Angeles (UCLA) with a major in Political Science and minored in Society and Genetics as well as Biological Anthropology. I also possess a master’s degree from Johns Hopkins University and I am currently a public high school biology teacher. Thank you for your time. Respectfully, Paulina Martinez-Perez 2021 BOARD OF DIRECTORS NOMINATION FORM Name of Candidate: ___Rachel Mason_____________________________________ District: _Fallbrook Regional Health District__________________________________ Mailing Address: __ __________________ ______________________________________________________________________ Network: __Southern Network__________________________________ (see map) Telephone:_ ________________________ (PLEASE BE SURE THE PHONE NUMBER IS ONE WHERE WE CAN REACH THE CANDIDATE) Fax:_ _____________________________________________________ E-mail: _ _______________________________________ Nominated by (optional): _Jennifer Jeffries, FRHD Board Treasurer_______________ Return this form and a Board resolution/minute action supporting the candidate and Candidate Information Sheet by mail or email to: amberp@csda.net DEADLINE FOR RECEIVING NOMINATIONS – March 29, 20 21 Our mission is to assist residents of Fallbrook, Bonsall, Rainbow and De Luz, to lead healthy lives, supporting a greater life span and independence. 138 S. Brandon Road, Fallbrook, CA 92028  P: 760.731.9187 F: 760.731.9131  fallbrookhealth.org March 11, 2021 California Special Districts Association RE: 2021 Board of Directors Election Candidate Statement To Whom it May Concern, I respectfully submit this nomination form for consideration to represent the Southern Network of CSDA. My tenure with the Fallbrook Regional Health District has been short in duration, yet I feel that these last two years have been the most rewarding of my professional career. My initial professional life was in the nonprofit industry, so when I switched to a Governmental role, I found a new vocabulary, new rules of operations, and a new ability to provide deep service to my community. Upon entry to this position, I was immediately directed by the Board of Directors, the District’s legal counsel and our long-time staffers to engage with CSDA for trainings, education and support. I have been impressed with the education and advocacy provided to members from CSDA and have benefitted from these resources. I believe that while I may be still be considered new to this industry, my broad professional experience and collaboration building abilities could benefit CSDA, my home District and our shared communities. Rachel A. Mason, M.A., M.S. 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Rubidoux was within an unincorporated area of western Riverside County and now provides approximately 35,000 people with water, sewer, fire protection, trash, weed abatement, and street light services. These services in part helped enable the area to develop and grow, eventually leading into the incorporation of the area as the City of Jurupa Valley on July 1, 2011. Rubidoux continues to provide services consistent with its formation in 1952 and as a CSDA Member appreciates the support CSDA provides in many ways. John Skerbelis is a Director on Rubidoux’s Board of Directors and currently the Board President. He is seeking election to CSDA’s Board of Directors and is asking for support from fellow CSDA Southern Network Members. Examples of Director Skerbelis’ local community service experience include - • Elected to Board of Directors of Rubidoux in 2007 and past Board President twice • Member of Riverside County Solid Waste Management Advisory Council – 7 years • Recognized by Riverside County Board of Supervisors for outstanding performance related to the illegal dumping task force (AB 1822 and AB 1924) • Worked for Riverside County Department of Environmental Health - 8 years • Local business owner • Coordinated with Congressman Calvert and Takano to secure FEMA funds for Rubidoux With his experience and diversity of public service, Director Skerbelis would be a meaningful member of CSDA’s Board of Directors. When submitting your vote in the upcoming vote for CSDA Board of Director Seat A – Southern Network, it is requested you consider John Skerbelis for your vote. Thank you.