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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 08/11/2021BOARD OF DIRECTORS AUGUST 11, 2021 East Valley Water District was formed in 1954 and provides water and wastewater services to 103,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5­member elected Board. GOVERNING BOARD MANAGEMENT David E. Smith Chairman of the Board John Mura General Manager/CEO Phillip R. Goodrich Vice Chairman Brian Tompkins Chief Financial Officer Chris Carrillo Governing Board Member Jeff Noelte Director of Engineering & Operations Ronald L. Coats Governing Board Member Kelly Malloy Director of Strategic Services James Morales, Jr. Governing Board Member Kerrie Bryan Director of Administrative Services Justine Hendricksen District Clerk Patrick Milroy  Operations Manager Regular Board Meeting August 11, 2021 ­ 5:30 PM 31111 Greenspot Road, Highland, CA 92346 Via Teleconference In an effort to prevent the spread of COVID­19 and in accordance with Governor Newsom’s Executive Order N­25­20 and N­29­20, this meeting is being conducted via teleconference. There will be no public location for attending this meeting in person. Members of the public may listen and provide public comment telephonically. Anyone wishing to join the meeting may do so using the following information: DIAL: 1­209­425­5876 and enter CONFERENCE ID: 878 461 520# You may also join by clicking HERE to join the meeting via Microsoft Teams. PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve July 14, 2021 Regular Board Meeting Minutes b.Approve July 28, 2021 Regular Board Meeting Minutes c.Approve Directors' Fees and Expenses for July 2021 3.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of Resolution 2021.13 Updating the Schedule of Water and Wastewater Rates and Charges for a Reduced AMI Opt­Out Fee 4.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSAUGUST 11, 2021East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD MANAGEMENTDavid E. SmithChairman of the Board John MuraGeneral Manager/CEOPhillip R. GoodrichVice Chairman Brian TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesJames Morales, Jr.Governing Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict Clerk Patrick Milroy  Operations Manager Regular Board Meeting August 11, 2021 ­ 5:30 PM 31111 Greenspot Road, Highland, CA 92346 Via Teleconference In an effort to prevent the spread of COVID­19 and in accordance with Governor Newsom’s Executive Order N­25­20 and N­29­20, this meeting is being conducted via teleconference. There will be no public location for attending this meeting in person. Members of the public may listen and provide public comment telephonically. Anyone wishing to join the meeting may do so using the following information: DIAL: 1­209­425­5876 and enter CONFERENCE ID: 878 461 520# You may also join by clicking HERE to join the meeting via Microsoft Teams. PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability­related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve July 14, 2021 Regular Board Meeting Minutes b.Approve July 28, 2021 Regular Board Meeting Minutes c.Approve Directors' Fees and Expenses for July 2021 3.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of Resolution 2021.13 Updating the Schedule of Water and Wastewater Rates and Charges for a Reduced AMI Opt­Out Fee 4.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSAUGUST 11, 2021East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD MANAGEMENTDavid E. SmithChairman of the Board John MuraGeneral Manager/CEOPhillip R. GoodrichVice Chairman Brian TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesJames Morales, Jr.Governing Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy Operations ManagerRegular Board MeetingAugust 11, 2021 ­ 5:30 PM31111 Greenspot Road, Highland, CA 92346Via TeleconferenceIn an effort to prevent the spread of COVID­19 and in accordance with Governor Newsom’sExecutive Order N­25­20 and N­29­20, this meeting is being conducted via teleconference.There will be no public location for attending this meeting in person. Members of the publicmay listen and provide public comment telephonically.Anyone wishing to join the meeting may do so using the following information:DIAL: 1­209­425­5876 and enter CONFERENCE ID: 878 461 520#You may also join by clicking HERE to join the meeting via Microsoft Teams.PLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda 2.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve July 14, 2021 Regular Board Meeting Minutes b.Approve July 28, 2021 Regular Board Meeting Minutes c.Approve Directors' Fees and Expenses for July 2021 3.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of Resolution 2021.13 Updating the Schedule of Water and Wastewater Rates and Charges for a Reduced AMI Opt­Out Fee 4.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSAUGUST 11, 2021East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5­member elected Board.GOVERNING BOARD MANAGEMENTDavid E. SmithChairman of the Board John MuraGeneral Manager/CEOPhillip R. GoodrichVice Chairman Brian TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesJames Morales, Jr.Governing Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy Operations ManagerRegular Board MeetingAugust 11, 2021 ­ 5:30 PM31111 Greenspot Road, Highland, CA 92346Via TeleconferenceIn an effort to prevent the spread of COVID­19 and in accordance with Governor Newsom’sExecutive Order N­25­20 and N­29­20, this meeting is being conducted via teleconference.There will be no public location for attending this meeting in person. Members of the publicmay listen and provide public comment telephonically.Anyone wishing to join the meeting may do so using the following information:DIAL: 1­209­425­5876 and enter CONFERENCE ID: 878 461 520#You may also join by clicking HERE to join the meeting via Microsoft Teams.PLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disability­relatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 885­4900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERPLEDGE OF ALLEGIANCEROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of Agenda2.APPROVAL OF CONSENT CALENDARAll matters listed under the Consent Calendar are considered by the Board ofDirectors to be routine and will be enacted in one motion. There will be nodiscussion of these items prior to the time the board considers the motion unlessmembers of the board, the administrative staff, or the public request specific itemsto be discussed and/or removed from the Consent Calendar.a.Approve July 14, 2021 Regular Board Meeting Minutesb.Approve July 28, 2021 Regular Board Meeting Minutesc.Approve Directors' Fees and Expenses for July 20213.DISCUSSION AND POSSIBLE ACTION ITEMS a.Consider Adoption of Resolution 2021.13 Updating the Schedule of Water and Wastewater Rates and Charges for a Reduced AMI Opt­Out Fee 4.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN Agenda Item #2a August 11, 20211 1 5 1 Meeting Date: August 11, 2021 Agenda Item #2a Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve July 14, 2021 Regular Board Meeting Minutes RECOMMENDATION Staff recommends that the Board of Directors approve the minutes as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by the Administration Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ John Mura General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS Draft July 14, 2021 Minutes 1 Minutes 07/14/2021 sma Draft pending approval EAST VALLEY WATER DISTRICT July 14, 2021 REGULAR BOARD MEETING VIA TELECONFERENCE MINUTES The Chairman of the Board called the meeting to order at 5:31 p.m. Vice Chairman Goodrich led the flag salute. PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT: None STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Kelly Malloy, Director of Strategic Services; Kerrie Bryan, Director of Administrative Services; Justine Hendricksen, District Clerk; Shayla Antrim, Sr. Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Smith declared the public participation section of the meeting open at 5:32 p.m. There being no written or verbal comments, the public participation section was closed. General Counsel requested that a closed session item be added to the agenda and cited Government Code section 54954.2. He stated that the District is currently in escrow with San Bernardino Valley Municipal Water District to acquire certain real property, that a new issue regarding the transaction has arisen since the posting of tonight’s agenda and requires immediate Board attention due to the given time constraints of the escrow itself. He described the matter be placed on the agenda as: Conference with real property negotiators Government Code Section 54956.8 Property APN: 1210-211-25 and 1210-211-18 District Negotiators: John Mura, General Manager/CEO Negotiating parties: San Bernardino Valley Municipal Water District Under Negotiations: Price and terms of payment and identify real property involved 2 Minutes 07/14/2021 sma M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board add a closed session item to the agenda as item 11.a, conference with real property negotiators as described by General Counsel. AYE: Directors: Carrillo, Coats, Goodrich, Morales, Smith NOES: None ABSENT: None APPROVAL OF AGENDA M/S/C (Morales-Goodrich) by unanimous roll call vote that the July 14, 2021 agenda be approved as amended, adding item 11.a to the agenda. APPROVE THE MAY 26, 2021 REGULAR BOARD MEETING MINUTES M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board approve the May 26, 2021 regular board meeting minutes as submitted. APPROVE THE JUNE 9, 2021 REGULAR BOARD MEETING MINUTES M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board approve the June 9, 2021 regular board meeting minutes as submitted. DIRECTORS’ FEES AND EXPENSES FOR JUNE 2021 M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board approve the Directors’ fees and expenses for June 2021 as submitted. SANTA ANA RIVER WATER EXCHANGE The Operations Manager provided information regarding a request from San Bernardino Valley Municipal Water District (Valley District) to exchange Santa Ana River Water for distribution to regional partners in lieu of a gallon-per-gallon credit. He stated that California is experiencing a historically dry water year, with many parts of the state in a declared drought emergency and that these water conditions have resulted in the delivery of State water being lowered to only a 5% allocation. Valley District is working to ensure all local agencies have access to enough water to meet their needs and requests the District forgo groundwater recharge of its Santa Ana River water for the remainder of 2021 and instead make it available for distribution to regional partners for potable and agricultural use. He stated that staff supports this decision and will receive a gallon-for gallon credit. Information only. 3 Minutes 07/14/2021 sma SUCCESSION PLANNING AND GENERAL MANAGER RECRUITMENT The Director of Administrative Services stated that recent succession planning efforts and open communication have allowed for the identification of five key staff retirements planned over the next two years. She stated that the Board of Directors has recognized the importance of preparing for the departure of these employees and have included goals and objectives related to succession planning efforts this fiscal year. She also stated that one of the critical employees planning for retirement is the General Manager/CEO. The Director of Administrative Services stated that one of the Board of Directors' Fiscal Year 2021-22 goals and objectives is to establish an Ad-Hoc Committee to participate in the District’s Succession Planning process. The Ad-Hoc committee will focus on several General Manager/CEO recruitment responsibilities and will work closely with the selected firm to ensure recruitment begins in early 2022. This timeline will allow for candidate submissions and the Governing Board’s review and selection by early May 2022. Once the recruitment process begins, the Governing Board as a whole will be part of the selection process. Information only. CONSIDER APPROVAL OF PLANT 134 GRANULAR ACTIVATED CARBON IMPROVEMENTS CEQA CATEGORICAL EXEMPTION The Director of Engineering and Operations provided background information regarding a Total Trihalomethanes exceedance in 2017 and how it relates to Plant 134 Granular Activated Carbon improvements. He stated that as part of a Compliance Order issued by the State Water Resources Control Board, the District submitting a Corrective Action Plan and part of the plan includes the District initiating a progressive design-build project to install a Granular Activated Carbon treatment system at Plant 134. The Director of Engineering and Operations stated that analysis determined that the project is exempt from the California Environmental Quality Act (CEQA). He noted that in anticipation of obtaining State Revolving Funds, staff consulted with the State Water Resources Control Board to obtain guidance from the State Revolving Fund Environmental Review Unit and confirmed that a Categorical Exemption was appropriate. If authorized by the Board, staff will file the Notice of Exemption paperwork with the County Clerk and State Clearinghouse, which will start a 35-day statute of limitations period on legal challenges to the District’s decision that the project is exempt from California Environmental Quality Act (CEQA). M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the Board authorize the General Manager/CEO to execute and file the Notice of Exemption for the Plant 134 Granular Activated Carbon Improvement Project as submitted. 4 Minutes 07/14/2021 sma CONSIDER APPROVAL OF PLANT 134 GRANULAR ACTIVATED CARBON DESIGN-BUILD AGREEMENT CHANGE ORDER FOR PHASE 2 AWARD The Director of Engineering and Operations stated that the Board approved the award of Phase 1 of the Plant 134 GAC Improvements to Pacific Hydrotech in January 2021. Phase 1 of the progressive design-build process included design of the project to 60%, coordination of regulatory compliance activities, and development of a Guaranteed Maximum Price (GMP) to complete the project. He stated that staff has reviewed the submitted GMP of $3,474,600 and determined it to be reasonable and appropriate. The Director of Engineering and Operations stated that Pacific Hydrotech performed well during Phase 1, and staff is recommending continuing the partnership into Phase 2 by executing a change order to the progressive design-build agreement. Phase 2 project activities will include the completion of design to 100%, continuing coordination with regulatory agencies, construction improvements, startup activities and updating the Facility permit. M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board authorize the General Manager/CEO to execute a Change Order to the Progressive Design-Build Agreement for the Plant 134 Granular Activated Carbon Improvements Phase 2 with Pacific Hydrotech Corporation for a not-to-exceed amount of $3,474,600. CONSIDER CANDIDATE FOR CALIFORNIA SPECIAL DISTRICT ASSOCIATION BOARD OF DIRECTORS OFFICIAL ELECTION The General Manager/CEO provided a brief overview of the California Special Districts Association (CSDA). He provided the names of the 2021 candidates and ballot information. The Board discussed their knowledge of each candidate and recommended that they support the incumbent, Jo Mackenzie. M/S/C (Coats-Goodrich) that the Board cast their vote to support incumbent Jo Mackenzie for Seat A on the Board of Directors, Southern Network, California Special Districts Association ballot. BOARD OF DIRECTORS’ REPORTS Director Carrillo reported on the following: June 24 and July 13 he met with the General Manager/CEO to discuss District business. Director Morales reported on the following: July 7 he participated in the City of San Bernardino Rapid Infiltration and Extraction (RIX) meeting; July 8 he participated in the Association of California Water Agencies Region 9 Legislative meeting; July 8 he participated in the East Valley Association of Realtors Legislative Committee special meeting; July 9 he participated in the East Valley Association of Realtors regular meeting where he provided a drought update; July 12 he met with the General Manager/CEO for an operational update; and July 13 he participated in the San Bernardino Board of Water Commissioners meeting. 5 Minutes 07/14/2021 sma Director Coats reported on the following: July 6 he participated in the San Bernardino Valley Municipal Water District Board meeting; July 8 he discussed District business with the General Manager/CEO; July 8 he participated in the San Bernardino Valley Municipal Water District Policy Workshop where discussed possibly disbanding the Advisory Commission on Water Policy; July 12 he participated in the Association of San Bernardino County Special Districts meeting where they decided to hold the July 19 meeting in person; July 13 he met with the General Manager/CEO to discuss District business and was provided a tour of the Sterling Natural Resource Center to view construction progress; July 14 he participated in the San Bernardino Valley Water Conservation District Board meeting where they discussed the future of the Advisory Commission on Water Policy. Vice Chairman Goodrich reported on the following: June 30 he toured the Sterling Natural Resource Center to view construction progress; July 4 he represented the District in the City of Highland’s 4th of July parade; and July 8 he met with the General Manager/CEO to review the agenda. Chairman Smith reported on the following: June 30 he toured the Sterling Natural Resource Center to view construction progress; July 4 he represented the District in the City of Highland’s 4th of July parade; July 8 he met with the General Manager/CEO to review the agenda; and July 14 he participated in the San Bernardino Valley Water Conservation District Board meeting. Chairman Smith stated that based on the information provided earlier and recognizing the importance of preparing for the departure of the General Manager/CEO, and the unique complexities in recruiting for this position, he is establishing an Ad-Hoc Succession Planning Committee. He stated that the Committee will include the Chairman, Vice Chairman and designated staff with the first meeting scheduled in month of July. The Committee will be reporting back to the entire board as we make progress on this important endeavor. Information only. GENERAL MANAGER/CEO REPORT The General Manager/CEO thanked Chairman Smith and Vice Chairman Goodrich for their District representation in the City of Highland’s 4th of July Parade. The General Manager/CEO reported on the following: The District hosted two tours of the Sterling Natural Resource Center this week. Met with the Highland Sheriff’s Department on Tuesday to discuss local partnerships and provide information on the Sterling Natural Resource Center. The District continues to celebrate Smart Irrigation Month by sharing tips and information on social media on how residents can be more efficient outdoors. 6 Minutes 07/14/2021 sma The content has been well received by residents who have posted questions and engaged with the District regarding landscaping. East Valley Water District mailed all customers a copy of the Consumer Confidence Report (CCR) to provide a summary of the quality of the water supplied in 2020. This report is part of the District’s efforts to keep customers informed and empowered with information. Community members can visit the District’s website for a digital copy of the report. The District will be holding a virtual Engineering & Operations Committee meeting on July 26 at 2:30 p.m. The General Manager/CEO thanked the public for participating in the District’s meetings via teleconference and announced that the District will return to in-person Board meetings beginning August 25. Information only. LEGAL COUNSEL REPORT No report at this time. BOARD OF DIRECTORS’ COMMENTS No comments from the Board at this time. CLOSED SESSION The Board entered into Closed Session at 6:18 p.m. as provided in the Ralph M. Brown Act Government Code Section 54956.8 to discuss the item on the agenda. THE BOARD RECONVENED THE MEETING AT 6:28 P.M. ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #11.a: Legal Counsel stated that the Board discussed real property negotiations under Government Code 54956.8 and took action to approve a third amendment to add .72 acres to the purchase and sale agreement for the real property described as APN: 1210-211-25 and 1210-211-18 with the current owner of the property being San Bernardino Valley Municipal Water District for the final purchase price of $344,371.00. M/S/C (Morales-Coats) by unanimous roll call vote that the Board approve the third amendment to the purchase and sale agreement with San Bernardino Valley Municipal Water District for real property described as APN: 1210-211-25 and 1210-211- 18 adding to .72 acres for the amount of $344,371.00. 7 Minutes 07/14/2021 sma ADJOURN Chairman Smith adjourned the meeting at 6:29 p.m. ___________________________ David E. Smith, Board President __________________________ John Mura, Secretary Agenda Item #2b August 11, 20211 1 5 5 Meeting Date: August 11, 2021 Agenda Item #2b Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve July 28, 2021 Regular Board Meeting Minutes RECOMMENDATION Staff recommends that the Board of Directors approve the minutes as submitted. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability B. Utilize Effective Communication Methods REVIEW BY OTHERS This agenda item has been reviewed by the Administration Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ John Mura General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk ATTACHMENTS July 28, 2021 Regular Meeting Minutes 1 Minutes 07/28/2021 sma Draft pending approval EAST VALLEY WATER DISTRICT July 28, 2021 REGULAR BOARD MEETING VIA TELECONFERENCE MINUTES The Chairman of the Board called the meeting to order at 5:31 p.m. Director Coats led the flag salute. PRESENT: Directors: Carrillo, Coats, Goodrich, Morales, Smith ABSENT: None STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Kelly Malloy, Director of Strategic Services; Justine Hendricksen, District Clerk; Shayla Antrim, Sr. Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Smith declared the public participation section of the meeting open at 5:32 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Coats-Goodrich) by unanimous roll call vote that the July 28, 2021 agenda be approved as submitted. APPROVE THE JUNE 23, 2021 REGULAR BOARD MEETING MINUTES M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board approve the June 23, 2021 regular board meeting minutes as submitted. DISBURSEMENTS M/S/C (Morales-Goodrich) by unanimous roll call vote that the General Fund Disbursements #257847 through #2578006 which were distributed during the period of June 1, 2021 through June 30, 2021, bank drafts, and ACH Payments in the amount of 2 Minutes 07/28/2021 sma $6,266,188.36 and $376,181.21 for payroll and benefit contributions, totaling $6,642,369.57 be approved. APPROVE INVESTMENT REPORT FOR QUARTER ENDED JUNE 30, 2021 M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board accept and file the investment report for the quarter ended June 30, 2021. DEVELOPMENT ACTIVITY UPDATE The Director of Engineering and Operations provided an update on development activity taking place within the District. For information only. BOARD OF DIRECTORS’ REPORTS Director Coats reported on the following: July 19 he attended the Association of San Bernardino County Special Districts monthly meeting where Josh Steeber who spoke on programs to save special districts money on their utility bills; July 20 he participated in a teleconference with the General Manager/CEO to discuss District business; July 20 he participated in the San Bernardino Valley Municipal Water District Board meeting; July 26 he participated in a teleconference with the General Manager/CEO to discuss District business; July 26 he participated in the Engineering and Operations Committee meeting; and July 27 he attended the Highland Chamber of Commerce monthly meeting where Fire Captain Liz Brown was the speaker. Director Carrillo reported on the following: July 21 he participated in the City of San Bernardino City Council meeting; and July 27 he had a telephone conference with the General Manager/CEO to discuss District business. Director Morales reported on the following: July 21 he participated in the Local Agency Formation Commission meeting where Dawn Rowe was selected as the county alternative; and July 27 he participated in the San Bernardino Board of Water Commissioners meeting. Vice Chairman Goodrich reported on the following: July 21 he met with the General Manager/CEO to review the agenda and discuss District business; July 26 he met with the General Manager/CEO do discuss an upcoming committee meeting; July 27 he attended the Highland Chamber of Commerce monthly meeting; and July 27 he attended the Ad-Hoc Succession Planning Committee meeting. Chairman Smith reported on the following: July 19 he attended the Association San Bernardino County Special Districts Association monthly meeting; July 21 he met with the General Manager/CEO to review the agenda; July 26 he participated in the Engineering & Operations Committee meeting; and July 27 he attended the Ad-Hoc Succession Planning Committee meeting. 3 Minutes 07/28/2021 sma Chairman Smith provided the following report on the Succession Planning Committee: The Committee met July 27 to discuss the process and timeline of the General Manager/CEO recruitment. The Committee developed a survey to receive feedback from staff and community members on the characteristics, experience, and qualifications they feel are most important when selecting a new General Manager/CEO. Staff will be sending the survey out next week and results should be received by August 16. The Committee will continue to provide on-going updates to the Board of Directors throughout the process. Information only. GENERAL MANAGER/CEO REPORT The General Manager/CEO reported on the following: The Sterling Natural Resource Center is rapidly progressing with over 15,000 construction hours completed, 13,625 cubic yards of concrete poured and over 117,000 feet of conduit installed. Team Sterling will continue to collaborate with local and regional partners to complete the project for the community. This month the District prepared a bill insert with information on how residents can improve water efficiency outdoors for Smart Irrigation Month. Rebate program information was also provided. The District has also seen over 1,400 unique engagements on social media. July 27 the Succession Planning Committee met to discuss the process and timeline for the General Manager/CEO recruitment. The General Manager/CEO thanked the public for their continued support during these trying times and for participating in the District’s teleconferencing meetings. He announced that with the increase in Covid-19 cases, the District will not be holding its first public meeting since the beginning of the pandemic on August 25, as previously announced. He stated that staff will continue to monitor changing regulations and Executive Orders regarding Covid-19 and meetings will continue to be held via teleconference until further notice. Information only. LEGAL COUNSEL REPORT No report at this time. BOARD OF DIRECTORS’ COMMENTS Director Morales commend District staff on their presentation to students of Cal State San Bernardino Water Law and Policy. He stated that he is pleased that the internship program is still continuing. He stated that he received positive feedback from the community from last month’s Pipeline publishing. Information only. 4 Minutes 07/28/2021 sma ADJOURN Chairman Smith adjourned the meeting at 5:57 p.m. ___________________________ David E. Smith, Board President __________________________ John Mura, Secretary Agenda Item #2c August 11, 20211 1 4 3 Meeting Date: August 11, 2021 Agenda Item #2c Consent Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve Directors' Fees and Expenses for July 2021 RECOMMENDATION Staff recommends that the Board of Directors approve the Governing Board Members' Fees and Expenses for July 2021. BACKGROUND / ANALYSIS The Board has instructed staff to list all director fees and expenses as a separate agenda item to show full fiscal transparency. Only after Board review and approval will the compensation and expenses be paid. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Administration Department. FISCAL IMPACT The fiscal impact associated with this agenda item is $6,475 which is included in the current fiscal budget. Recommended by: ________________ John Mura General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk Agenda Item #2c August 11, 20212 1 4 3 Meeting Date: August 11, 2021 Agenda Item #2c Consent Item ATTACHMENTS Directors Expense Reports July 2021 Name: Month / Year:2021 Meeting No.Stipend Written Oral 1 7 /13 175 2 7 /14 175 3 7 /21 175 4 7 /27 175 5 7 /28 175 3 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.56/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Chris Carrillo July / 0.00 X ( 5 ) Report Provided Subtotal Meetings' Stipend Mileage Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Chris Carrillo Date Meeting / Event Description Date Meeting with General Manager/CEO or Designee Regular Board Meeting City of San Bernardino Council Meeting $875.00 $875.00 $0.00 Reimbursement Mileage Miscellaneous Reimbursement Description Meeting with General Manager/CEO or Designee Regular Board Meeting Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2021 1 2 3 4 5 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attended regular board meeting. Brief Description of Meeting/Event Value to EVWD Attended online City of San Bernardino city council meeting. Meeting Date:7 / 27 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Met with CEO Mura to review agenda for regular board meeting. Meeting Date:7 / 28 / 2021 Meeting Date:7 / 14 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:7 / 21 / 2021 Event Description:City of San Bernardino Council Meeting Attended regular board meeting. Chris Carrillo July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Met with CEO Mura to discuss district business. 7 / 13 / 2021 Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2021 6 7 8 9 10 Chris Carrillo July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Met with CEO Mura to discuss district business. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Event Description: Brief Description of Meeting/Event Value to EVWD Attended regularly scheduled board meeting. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Phone call with CEO Mura to discuss board agenda. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Attended Zoom Inland Action meeting. Meeting Date: Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2021 Meeting No.Stipend Written Oral 1 7 /06 175 2 7 /08 175 3 7 /09 175 4 7 /12 175 5 7 /13 175 6 7 /14 175 7 7 /14 0 8 7 /19 175 9 7 /20 0 10 7 /20 175 11 7 /26 0 12 7 /26 175 13 7 /27 0 14 7 /28 175 15 16 17 18 19 20 Meetings 0.56/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 Mileage Miscellaneous Reimbursement Description San Bernardino Valley MWD Meeting with General Manager/CEO or Designee Engineering & Operations Committee Meeting Highland Chamber of Commerce ASBCSD Board Meeting Meeting with General Manager/CEO or Designee Regular Board Meeting San Bernardino VWC District ASBCSD Expense Type $1,750.00 $0.00 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Ronald L. Coats Date Meeting / Event Description Date San Bernardino Valley MWD San Bernardino Valley MWD Workshop Meeting with General Manager/CEO or Designee $1,750.00 Ronald L. Coats July / 0.00 X ( 10 ) Report Provided Subtotal Meetings' Stipend Mileage Regular Board Meeting Meeting with General Manager/CEO or Designee DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2021 1 2 3 4 5 Ronald L. Coats July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: They voted for David Raley for CSDA Board of Directors; Approved a contract for a Cooperative Study with USGS; Authorized staff to submit a grant application to the Wildlife Conservation Board for Riparian Habitat Conservation Program; Delayed a decision on in person board meeting until October 1, 2021 and more info from Cal-OSHA 7 / 6 / 2021 San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Meeting Date:7 / 8 / 2021 Event Description:San Bernardino Valley MWD Workshop Brief Description of Meeting/Event Value to EVWD Meeting Date:7 / 9 / 2021 Event Description:Meeting with General Manager/CEO or Designee Attended Valley District's Policy Workshop where they discussed the possible disbandment of the Advisory Commission on Water Policy. They decided to bring this item back to a board workshop for further discussion. Brief Description of Meeting/Event Value to EVWD Had a telephone meeting with the General Manager to discuss district business Meeting Date:7 / 12 / 2021 Event Description:ASBCSD Board Meeting Brief Description of Meeting/Event Value to EVWD We reviewed the agenda for our first in person meeting which will be held on July 19th and other association business. We also welcomed our newest board member to the fold, Kelly Gregg, from Hesperia Recreation and Park District Meeting Date:7 / 13 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Had a in person meeting with the John Mura to discuss district business and tour SNRC to view construction progress DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2021 6 7 8 9 10 Meeting Date:7 / 14 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD See official Board Meeting minutes Meeting Date:7 / 14 / 2021 Event Description:San Bernardino VWC District Brief Description of Meeting/Event Value to EVWD Attended their meeting today to participate in the conversation concerning the future of Valley District's Advisory Commission on Water Policy, which I am the vice chairman of. Meeting Date:7 / 19 / 2021 Event Description:ASBCSD Brief Description of Meeting/Event Value to EVWD This was our first in-person meeting in 17 months. Our guest speaker was Josh Steeber from Centrica Business Solutions who spoke on programs to save special districts money on their utility bills through energy efficiency programs. Meeting Date:7 / 20 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Had a phone conversation with the general manager to discuss district business Meeting Date:7 / 20 / 2021 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD They adopted a resolution authorizing the execution and delivery of a joint exercise of powers agreement to create the upper Santa Ana River watershed infrastructure financing authority for their Wifia loan process. They unanimously voted no to a contract enhancement to clean recharge basins owned by County Flood Control. Ronald L. Coats July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2021 11 12 13 14 15 Meeting Date:7 / 26 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Had a phone conversation with the general manager to discuss district business Meeting Date:7 / 26 / 2021 Event Description:Engineering & Operations Committee Meeting Brief Description of Meeting/Event Value to EVWD We had an update on Plant 34 fencing and driveway replacement and several other projects in the service area Meeting Date:7 / 27 / 2021 Event Description:Highland Chamber of Commerce Brief Description of Meeting/Event Value to EVWD Attended the Chamber lunch where the guest speaker was Captain Liz Brown from the Highland Fire Department Meeting Date:7 / 28 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD See official Board Meeting minutes Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Ronald L. Coats July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Name: Month / Year:2021 Meeting No.Stipend Written Oral 1 7 /04 0 2 7 /08 175 3 7 /14 175 4 7 /21 175 5 7 /27 0 6 7 /27 175 7 7 /28 175 8 9 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.56/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 Mileage Miscellaneous Reimbursement Description Agenda Review Chamber of Commerce Event AD-HOC Committee meeting Regular Board Meeting Expense Type $875.00 $0.00 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Phillip R. Goodrich Date Meeting / Event Description Date City of Highland Independence day Parade Agenda Review Regular Board Meeting $875.00 Phillip R. Goodrich July / 0.00 X ( 5 ) Report Provided Subtotal Meetings' Stipend Mileage DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2021 1 2 3 4 5 Phillip R. Goodrich July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Represent District participation in Annual 4th of July Parade 7 / 4 / 2021 City of Highland Independence day Parade Brief Description of Meeting/Event Value to EVWD Meeting Date:7 / 8 / 2021 Event Description:Agenda Review Brief Description of Meeting/Event Value to EVWD Meeting Date:7 / 14 / 2021 Event Description:Regular Board Meeting Attend vitual review of current agenda .CEO updates on District affairs Brief Description of Meeting/Event Value to EVWD Attend Reg. board meeting REF.Mins. Meeting Date:7 / 21 / 2021 Event Description:Agenda Review Brief Description of Meeting/Event Value to EVWD Attend vitual review of current agenda .CEO updates on District affairs Meeting Date:7 / 27 / 2021 Event Description:Chamber of Commerce Event Brief Description of Meeting/Event Value to EVWD Attend Monthly Chamber luncheonmet with local Fire officials DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2021 6 7 8 9 10 Meeting Date:7 / 27 / 2021 Event Description:AD-HOC Committee meeting Brief Description of Meeting/Event Value to EVWD Attend Meeting begginning CEO recruitment Meeting Date:7 / 28 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attend Reg. Board meeting Ref. Mins. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Attend Reg. Board meeting Ref. Mins. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Phillip R. Goodrich July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2021 Meeting No.Stipend Written Oral 1 7 /07 175 2 7 /08 175 3 7 /08 0 4 7 /09 175 5 7 /09 0 6 7 /12 175 7 7 /13 175 8 7 /14 175 9 7 /21 175 10 7 /27 175 11 7 /28 175 12 7 /29 0 13 7 /30 175 14 15 16 17 18 19 20 Meetings 0.56/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval James Morales, Jr.July / 0.00 X ( 10 ) Report Provided Subtotal Meetings' Stipend Mileage LAFCO Administration Signature I certify that the above is correct and accurate to the best of my knowledge. James Morales, Jr. Date Meeting / Event Description Date San Bernardino RIX Board Meeting ACWA Event East Valley Association of Realtors $1,750.00 $1,750.00 $0.00 Reimbursement Mileage Miscellaneous Reimbursement Description San Bernardino Board of Water Commissioners Regular Board Meeting ACWA Event ACWA Event East Valley Association of Realtors ACWA Event Meeting with General Manager/CEO or Designee San Bernardino Board of Water Commissioners Regular Board Meeting Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2021 1 2 3 4 5 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD State Legislative Meeting. No charge, two meetings same day. Brief Description of Meeting/Event Value to EVWD Special Board Meeting regarding slow region growth initiatives. No charge, two meetings same day. Meeting Date:7 / 9 / 2021 Event Description:East Valley Association of Realtors Brief Description of Meeting/Event Value to EVWD Drought update. SNRC and District update. Meeting Date:7 / 9 / 2021 Meeting Date:7 / 8 / 2021 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Meeting Date:7 / 8 / 2021 Event Description:East Valley Association of Realtors ACWA Region 9 Legislative Meeting James Morales, Jr.July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Quarterly Santa Ana River discharge meeting. Santa Ana Regional Quality Control Board permit update. 7 / 7 / 2021 San Bernardino RIX Board Meeting Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2021 6 7 8 9 10 James Morales, Jr.July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Board report assignment. Budget update. Illegal water draw item/update. Meeting Date:7 / 27 / 2021 Event Description:San Bernardino Board of Water Commissioners Brief Description of Meeting/Event Value to EVWD Board report assignment. Updated rules and regulations regarding sewer collection system transfer. RIX basin sand contract. Property insurance update. Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date:7 / 21 / 2021 Event Description:LAFCO Brief Description of Meeting/Event Value to EVWD District operational update. Meeting Date:7 / 13 / 2021 Event Description:San Bernardino Board of Water Commissioners Brief Description of Meeting/Event Value to EVWD Board Report Assignment. Santa Ana River Regional Quality Control Board Digester Contract desgin amendment. Meeting Date:7 / 14 / 2021 Meeting Date:7 / 12 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2021 11 12 13 14 15 James Morales, Jr.July / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Region 9 Educational event planning. No charge, two meetings same day. Meeting Date:7 / 30 / 2021 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Statewide Executive and Regular Board Meetings. Meeting Date: Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date:7 / 29 / 2021 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Meeting Date:7 / 28 / 2021 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Agenda Item #3a August 11, 20211 1 4 4 Meeting Date: August 11, 2021 Agenda Item #3a Discussion Item Regular Board Meeting TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Consider Adoption of Resolution 2021.13 Updating the Schedule of Water and Wastewater Rates and Charges for a Reduced AMI Opt-Out Fee RECOMMENDATION Staff recommends that the Board of Directors Adopt Resolution 2021.13 Updating the Schedule of Water Wastewater Rates and Charges for a Reduced AMI Opt-Out Fee. BACKGROUND / ANALYSIS On April 29, 2021 the District celebrated completion of the project to install AMI meters at all customer accounts across the District, with the exception of nine accounts. Despite the District’s best efforts to communicate the benefits of the AMI smart meter technology, these nine customers decided that it was not in their best interest to have AMI meters installed at their properties. Consistent with the practices of other utilities, these ‘opt-out’ requests were honored, but the customers were notified that an opt-out fee would be implemented once the installation project was complete and manual meter reading was no longer needed for other customers. In anticipation of the need to manually read a handful of meters, an AMI opt-out fee was adopted in December 2019. The fee was designed to recover the actual labor and equipment costs incurred to manually read a single customer meter. The fee proposed by staff for sending a staff member to manually read an individual meter was calculated to be $47. Staff mailed a final letter to the ‘opt-out’ customers in late June requiring their acknowledgment that they were voluntarily opting out of the AMI install and as a result would be incurring the opt-out fee beginning in July. The letter sparked a new round of communication with these customers including reasoning for not accepting an AMI meter, possible alternatives, and complaints about the fee amount. Following discussions with these customers, staff conducted a brief study to look at cost share opportunities for these accounts by evaluating the combined staff and equipment costs that would be incurred if all nine of the Opt-Out customer meter reads were collected in a single trip. Since this service is not required for all customers, it is important that the District recover the costs through a miscellaneous fee charged to the specific account(s) that benefit from the activity. Agenda Item #3a August 11, 20212 1 4 4 Meeting Date: August 11, 2021 Agenda Item #3a Discussion Item Consistent with the calculation of other fees, the meter reading costs were entered into the Miscellaneous Fee model and confirmed that the combined reading approach would allow the individual fee to be reduced to $13.00 (rounding up to the nearest whole dollar). At any time, the opt-out customers have the ability to "opt-in", transitioning their meter to an AMI meter no longer requiring the monthly charge. The option for opt-out will not be available to new customers in the future, so this is the maximum number of participants. If approved, this updated fee will be ready for implementation in September 2021. Staff recommends adoption of Resolution 2021.13 updating the District’s Schedule of Water and Wastewater Rates and Charges, for a reduction in the AMI Opt-Out fee to $13.00. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability D. Provide Quality Information to Encourage Community Engagement REVIEW BY OTHERS This agenda item has been reviewed by the Administration and Public Affairs Departments, and Legal Counsel. FISCAL IMPACT There is no significant, measurable fiscal impact to the FY 2021-22 budget associated with this agenda item. Recommended by: ________________ John Mura General Manager/CEO Respectfully submitted: ________________ Brian Tompkins Chief Financial Officer ATTACHMENTS Resolution 2021.13 East Valley Water District Resolution 2021.13 Page 1 of 3 RESOLUTION 2021.13 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING A SCHEDULE OF RATES AND CHARGES RELATED TO THE PROVISION OF WATER AND WASTEWATER SERVICE AND SUPERSEDING RESOLUTION 2021.07 WHEREAS, East Valley Water District (“District”) is a county water district organized and operating pursuant to California Water Code Section 30000 et seq.; and WHEREAS, pursuant to applicable law, including but not limited to Water Code Sections 31007 and 31025, the District’s Board of Directors is authorized to adopt by resolution such rates and charges for incidental services related to the provision of water service and wastewater service by the District to implement the rules and regulations set forth in District Ordinance No. 400 and 401, and to yield an amount sufficient to pay for the services provided to District ratepayers and the regulatory costs incurred by the District in providing those services; and WHEREAS, Ordinances 400 and 401 provide that Rates and Charges, may be changed from time to time or new rates and charges may be established by resolution of the Board of Directors; and WHEREAS, Section 21080(b) (8) of the Public Resources Code provides that the establishment, modification, structuring, restructuring or approval of rates, tolls, fares, or other charges by public agencies are exempt from the requirements of the California Environmental Quality Act (CEQA) provided that certain findings are made specifying the basis for the claim of exemption; and WHEREAS, the District, in accordance with the requirements of Article XIIID of the Constitution of the State of California, has established rates and fees for property related services including water and wastewater treatment; and WHEREAS, the Board of Directors of the District deems it advisable and finds that it would be in the best interest of the District to amend or establish certain fees and charges, consistent with applicable constitutional and statutory requirements; and WHEREAS, Article XIIIC Section 1 of the Constitution of the State of California, excepts certain levies, fees and charges from the definition of “tax”; and WHEREAS, the District now wishes to establish fees and charges incidental and related to the provision of services for water and wastewater treatment, but which fees and charges are not for property related services as defined by Article XIIID of the Constitution of the State of California and which fees and charges may be established by resolution of the Board of Directors of the District; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the District as follows: East Valley Water District Resolution 2021.13 Page 2 of 3 Section 1. It is hereby found and determined that the proposed changes to the Schedule of Water and Wastewater Rates and Charges, and ancillary miscellaneous fee calculations, are within the purposes set forth in Section 21080(b) of the Public Resources Code, and therefore, that such changes are exempt from CEQA. Section 2. It is hereby found and determined that the miscellaneous fees and charges established or increased/decreased hereby do not exceed the estimated reasonable cost of providing the service for which they are imposed and that said fees and charges do not constitute a tax pursuant to Article XIIIC Section 1(e) of the California Constitution. Section 3. The updated fee is set forth in the revised Schedule of Water and Wastewater Rates and Charges as set forth in Exhibit “A” to this resolution and the accompanying miscellaneous fee calculation as set forth in Exhibit “B”. Section 4. That the provisions of this Resolution shall be effective September 1, 2021. Section 5. That the Secretary is hereby ordered and directed to post a certified copy of this Resolution in a public place within the District. This Resolution shall take effect as of the 1st day of September 2021. ADOPTED this 11th day of August 2021. ROLL CALL: Ayes: Noes: Absent: Abstain: David E. Smith Board President East Valley Water District Resolution 2021.13 Page 3 of 3 ATTEST: John Mura Secretary, Board of Directors August 11, 2021 I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2021.13 adopted by the Board of Directors of East Valley Water District at its Regular Meeting held August 11, 2021. John Mura Secretary, Board of Directors EXHIBIT “A” EAST VALLEY WATER DISTRICT SCHEDULE OF WATER AND WASTEWATER RATES AND CHARGES UPDATED AUGUST 11, 2021 i Table of Contents Section 1: Water Service Charges ......................................................... 1  Monthly Water System Charge ........................................................... 1  Commodity Charges: Potable Water ................................................... 1  Private Fire Protection Service ........................................................... 2  1. Commercial Standby Charge ............................................................ 2  2. Fire Hydrant Flow Test Fee (per fire hydrant) ....................................... 2  Temporary Water Service Connection .................................................. 3  Monthly Service Charge .................................................................. 3  1. Commodity Charge ....................................................................... 3  2. Meter Deposit ............................................................................. 3  3. Temporary Service Meter Availability Charge (for reading) ........................ 3  4. Unauthorized Use of Water Charge .................................................... 3  New Account Fees for Water Services .................................................. 4  1. Security Deposit .......................................................................... 4  2. Service Initiation Charge ................................................................ 4  Miscellaneous Water Service Charges and Fees ..................................... 4  1. AMI Opt-Out Fee ......................................................................... 4  2. Delinquency Charge ...................................................................... 4  3. Disconnection Notice Charge ........................................................... 4  4. Meter Test Charge ....................................................................... 4  5. Returned Payment Fee .................................................................. 4  6. Service Reconnect Charge (after hours) .............................................. 5  7. Service Reconnect Charge (business hours) ......................................... 5  Cross-Connection Control .................................................................. 6  1. Backflow Installation Fee ................................................................ 6  2. Backflow Inspection Fee (per inspection) ............................................. 6  3. Initial Backflow Compliance Test (per device) ....................................... 6  ii 4. Backflow Annual Administration Fee (per device) ................................... 6  5. Annual Backflow Compliance Test (per device) ...................................... 6  Section 2: Wastewater Service Charges ................................................. 8  Monthly Wastewater Charge - Current................................................. 8  Collection Charges ......................................................................... 8  Treatment Charges ......................................................................... 9  Wastewater Charge - SNRC ............................................................. 11  Section 3: Developer Services ............................................................ 13  Water Capacity and Connection Fees ................................................. 13  Water Capacity Fees ...................................................................... 13  Water Connection Fees .................................................................. 13  Service Installation Benchmark Costs ............................................... 14  Wastewater Connection Fees ........................................................... 15  Fire Service Connection Charges ....................................................... 15  Developer Services’ Charges and Fees ............................................... 16  1. Availability Letter ........................................................................ 16  2. Construction Inspection Charge (per day or actual cost) .......................... 16  3. Development Agreement (per agreement or actual cost) ......................... 16  4. Development and Engineering Research Fee ($95 per hr; 4-hr min) ............ 16  5. Development Meeting Fee ............................................................. 16  6. Easement/Quitclaim Processing (per easement).................................... 17  7. Fire Hydrant Installation Charge (actual cost or 5% of estimate) ................ 17  8. General Water/Sewer Service Inquiry ................................................ 17  9. New Construction Chlorination and Flushing Fee ($355 min to actual cost) .... 17  10. Sewer Manhole and Valve Can Deposit .............................................. 17  11. Special Facility Charge .................................................................. 17  12. Water Main Extension Charge ......................................................... 18  13. Water Quality Sampling Fee (per sample) ........................................... 18  14. Water/Sewer Plan Checking Fee (per sheet) ........................................ 18  iii 15. Water System Design Charge ......................................................... 18  16. Will Serve Letter ......................................................................... 19  History of Revisions ........................................................................... 20  1 Section 1: Water Service Charges Monthly Water System Charge The water system charge is the monthly availability charge applicable to all metered water services, and shall apply whether or not premises served by the meter are occupied. The charges, which vary by meter size, are established at the amounts listed in the table below. 7/1/2016 1/1/2022 1/1/2023 1/1/2024 5/8" 23.06$ 24.01$ 24.74$ 25.49$ 3/4" 29.27$ 30.85$ 31.78$ 32.74$ 1" 41.71$ 44.52$ 45.86$ 47.24$ 1 1/2" 72.81$ 78.69$ 81.06$ 83.50$ 2" 110.13$ 119.70$ 123.30$ 127.00$ 3" 228.30$ 229.05$ 235.93$ 243.01$ 4" 402.44$ 352.07$ 362.64$ 373.52$ 6" 819.14$ 693.79$ 714.61$ 736.05$ 8" 1,503.28$ 1,923.98$ 1,981.70$ 2,041.16$ METER SIZE RATE EFFECTIVE DATE Commodity Charges: Potable Water Commodity Charges are billed on a per unit basis for water consumption registered by the water service meter. One unit is 100 cubic feet (HCF) of water, which is equal to 748 gallons. TIERS 1/1/2020 1/1/2022 1/1/2023 1/1/2024 Tier 1 - Indoor Use $ 1.83 $ 1.98 $ 2.04 $ 2.11 Tier 2 - Outdoor Use $ 2.61 $ 2.54 $ 2.62 $ 2.70 Tier 3 - Inefficient Use $ 3.64 $ 3.93 $ 4.05 $ 4.18 RATE EFFECTIVE DATE 2 The District has three price tiers with increasing rates per unit. The number of units a customer is billed in each tier is determined by their unique water budget. See Section 10 of the District’s Water Regulation and Service Ordinance for an explanation of water budgets. Private Fire Protection Service 1. Commercial Standby Charge The fire service standby charge is the monthly charge assessed per inch diameter of the District fire service meter. Water use through this service is limited to emergency fire requirements only. RATE EFFECTIVE DATE 7/1/2016 1" 8.78$ 1 1/2" 13.18$ 2" 17.57$ 3" 26.35$ 4" 35.14$ 6" 52.70$ 8" 70.27$ 10" 87.84$ METER SIZE 2. Fire Hydrant Flow Test Fee (per fire hydrant) The fire flow test charge is a flat rate esta blished to cover the District’s time and effort for testing parts of the water system to obtain fire flow test data and calculate results as requested. The District will charge a one-time fee of $270 to administer fire flow tests. 3 Temporary Water Service Connection A temporary service is available through the use of a fire hydrant. A customer deposit for the temporary service will be required, and all other applicable service charges shall apply. Monthly Service Charge Refer to the schedule of Monthly Water System Charges for three inch (3”) meters. 1. Commodity Charge Commodity charges for temporary services shall be billed at the Tier 3 rates based on the Potable Water Commodity Rates. When available, and feasible, recycled water shall be used for temporary construction uses. The Commodity Charge shall be as follows: AREA RATE / 100 CUBIC FEET Potable Tier 3 Rate 2. Meter Deposit A deposit equal to the replacement cost of the construction meter shall be collected at the time of service application. Currently, the replacement cost is estimated to be $2,700. The deposit will be applied to the closing bill and any remaining amount refunded to the customer. Lost meters will result in forfeiture of the deposit. 3. Temporary Service Meter Availability Charge (for reading) If a hydrant/construction meter is not available for a monthly reading as prescribed by the District, a fee of $100 will be charged for each month the meter is not read in order to cover the cost of correcting billing records. 4. Unauthorized Use of Water Charge The unauthorized use of water charge shall be charged to any person, organization or agency for each unauthorized use of District water or for tampering in any manner with any meter belonging to the District where this tampering shall affect the accuracy of such meter. The unauthorized use of water charge is hereby established at the rate of $500 for a first occurrence and $1,000 for each subsequent occurrence. 4 New Account Fees for Water Services The following fees are applicable to all requests for new service, or transfer of an existing account to a new location: 1. Security Deposit A deposit of $150 will be required until a one-year payment history, with fewer than two delinquencies, has been established. The deposit insures payment of minimum District charges. 2. Service Initiation Charge The service initiation charge is a non-refundable charge of $35 per account, which covers the reasonable District costs for initiating water service. Miscellaneous Water Service Charges and Fees 1. AMI Opt-Out Fee This fee covers the cost to manually read the meter and will be charged when a customer requests to Opt-Out; that the District not install an Automated Metering Infrastructure (AMI) meter information unit to serve their property. 2. Delinquency Charge Rates and charges which are not paid on or before the due dates shall be subject to interest charges. Interest will be calculated at a rate of one and one-half percent (1 ½%) on all amounts that remain unpaid at the end of each billing cycle. 3. Disconnection Notice Charge The disconnect notice charge is the charge which covers reasonable District costs to notify customers that their water service is subject to impending termination. 4. Meter Test Charge The meter test charge is the charge which covers the District costs for removing, bench testing, and reinstalling the water meter to be tested. 5. Returned Payment Fee A returned payment charge is a charge which covers the reasonable administrative cost and banking charges for processing a returned check, or to respond to a disputed 5 charge where a payment card was fraudulently used to make pa yment on an account. 6. Service Reconnect Charge (after hours) The service reconnect charge is the charge which covers the reasonable District costs for disconnection and reconnection during non-business hours, of service connections which are in violation of the provisions contained herein. 7. Service Reconnect Charge (business hours) The service reconnect charge is the charge which covers the reasonable District costs for disconnection and reconnection during regular business hours, of service connections which are in violation of the provisions contained herein. Summary of charges/fees for Miscellaneous Water Service: CHARGE OR FEE NAME CHARGE/FEE AMI Opt-Out Fee $47 $13 (per month) Delinquency Charge 1.5% Disconnection Notice Charge $30 Fire Hydrant Flow Test Fee $270 (per fire hydrant) Meter Deposit $2,700 Meter Test Charge $65 Returned Payment Fee $25 Service Initiation Charge $35 (per account) Service Reconnect Charge (after hours) $150 Service Reconnect Charge (business hours) $50 Temporary Service Meter Availability Charge (for reading)$100 Unauthorized Use of Water Charge $500 (first occurrence) Unauthorized Use of Water Charge $1,000 (each subsequent occurrence) 6 Cross-Connection Control In order to prevent water from flowing backward into the District’s water distribution system, a backflow device must be installed by all commercial/irrigation and multi-family customers with four (4) or more units serviced. All backflow devices must be inspected upon installation and tested annually for compliance. Compliance testing may be performed by a certified backflow tester and results shall be submitted to the District. Installation of new backflow prevention assemblies are typically completed by the owner’s contractor, if staff performs the installation, it will be billed at actual cost. 1. Backflow Installation Fee The charge for installation will be based on actual cost to the customer, and will be billed accordingly. 2. Backflow Inspection Fee (per inspection) A fee of $145 will be charged for each standard backflow inspection of newly installed backflow prevention devices, in accordance with District Standards, and inspected by District staff. 3. Initial Backflow Compliance Test (per device) A fee of $60 will be charged to the customer for the initial backflow compliance test performed by certified District staff. 4. Backflow Annual Administration Fee (per device) The District shall appoint at least one person trained in cross-connection control to administer and ensure all District standards are met. This backflow annual administration fee will be assessed annually. 5. Annual Backflow Compliance Test (per device) A fee of $5 per month will be charged to the customer when the annual backflow compliance test is performed by certified District staff. The customer will only be billed as a $60 lump sum when District standards regarding the inspection, testing, and maintenance of customer-owned backflow assemblies are not followed. See Section 9 of the District’s Water Regulation and Service Ordinance for an explanation of Inspection, Testing and Maintenance. 7 Summary of charges/fees for Cross-Connection Control: CHARGE OR FEE NAME CHARGE / FEE Backflow Installatio n Fee actual cost Backflow Inspection Fee $145 (per inspection) Initial Backflow Compliance Test $60 (per device) Annual Backflow Administration Fee $15 (per device) Annual Backflow Compliance Test $60 (per device) 8 Section 2: Wastewater Service Charges Monthly Wastewater Charge - Current Collection Charges Collection charges were established to maintain the District's wastewater collection lines. A. Residential Customers (1 – 3 units) The collection charge for residential customers is a monthly fixed charge. CUSTOMER CLASS MONTHLY CHARGE Residential 15.36$ B. Commercial Customers The collection charges for commercial customers include a small fixed charge plus a volumetric charge (water usage). CUSTOMER CLASS MONTHLY FIXED CHARGE Commercial/Multi-Family 3.90$ Volumetric Charge per hundred cubic feet (HCF) of water used: COMMERCIAL CUSTOMER TYPE CHARGE PER HCF Multi-Family (4 or more units, Mobile Home Park) 0.55$ Commercial/Retail (Non-Office, Bakery, Market) 0.55$ Restaurant/Lounge 0.55$ Laundromat 0.55$ Dry Cleaner 0.55$ School/Church (Daycare, Nursery School) 0.55$ Office Building/Motel (without a restroom, Municipality) 0.55$ Convalescent Home 0.55$ 9 Treatment Charges The District pays treatment charges established by the City of San Bernardino for the operation and maintenance of their wastewater treatment facilities. Any future increases made by the City over the next five years following the previous public hearing, held on January 25, 2017, may be automatically passed through and incorporated herein by this reference, by action of the District’s Board of Directors to the extent authorized by Government Code Section 53756 and any other applicable provision of law. A. Residential Customers Treatment charges for residential customers are a monthly fixed charge. RATE EFFECTIVE DATE 7/1/2017 Residential 21.55$ Multi-Family (2 Units) 43.10$ Multi-Family (3 Units) 64.64$ CUSTOMER CLASS B. Commercial Customers Treatment charges for commercial customers include a small fixed plus a volumetric charge (water usage) which varies depending on the nature of the commercial entity. Fixed Charges: 7/1/2017 Multi-Family (4+ Units), Mobile Home Parks 1.97$ Non-Residential Customer Classes 3.52$ CUSTOMER CLASS RATE EFFECTIVE DATE 10 Volumetric Charges (per HCF): 7/1/2017 Multi-Family (4+ Units), Mobile Home Parks 1.53$ Commercial / Retail 2.55$ Restaurants / Lounges 3.28$ Laundromats 1.83$ Dry Cleaners 2.55$ Schools / Churches 1.33$ Governments / Municipal 1.83$ Convalescent Homes 1.63$ Hotels (with Restaurants) 3.28$ Offices Buildings / Motels 1.83$ Auto Repair / Service Station 1.58$ Car Wash 1.58$ RATE EFFECTIVE DATECUSTOMER CLASS 11 Wastewater Charge - SNRC The commencement of operations at the District’s new Sterling Natural Resource Center Water Reclamation Plant will require that the District transition from charging rates established by the City of San Bernardino, to rates that were adopted as the result of a wastewater Cost of Service Analysis conducted on District operations and facilities. Wastewater charges consist of both a Collection (System) component and a treatment component, and includes both fixed charges, and charges based on water usage. An explanation of how these charges apply to different customer classes is explained below. A. Residential Customers The collection and treatment charges for residential customers is a monthly fixed charge for each dwelling unit. Accounts with 1-3 dwelling units are classified as single- family residential customers; accounts with 4 or more dwelling units are classified as multi-family residential customers. Collection Treatment Collection Treatment Collection Treatment Single-Family Residential Fixed Monthly Charges 14.25$ 23.37$ 15.25$ 25.01$ 16.32$ 26.77$ Multi-Family Residential Fixed Monthly Charges 13.46$ 20.86$ 14.41$ 22.33$ 15.42$ 23.90$ * - Effective date could be later. Rates will not go into effect until the SNRC begins to treat wastewater. RATE EFFECTIVE DATE 1/1/2023 1/1/20241/1/2022* 12 B. Commercial / Non-Residential Customers The collection and treatment charges for non-residential customers consist of monthly fixed charges, assessed per account, and a volumetric charge assessed for each unit of water (HCF) used for the account during the billing period. The volumetric charge varies based on the strength/concentration factors of the wastewater discharged by commercial customers. Customers are assigned to a strength category based on industry standards. Fixed Monthly Charges: Collection Treatment Collection Treatment Collection Treatment 10.33$ 10.83$ 11.06$ 11.59$ 11.84$ 12.41$ RATE EFFECTIVE DATE 1/1/2022 1/1/2023 1/1/2024 Volumetric Charges per HCF of Water Usage: Collection Treatment Collection Treatment Collection Treatment Low Strength Dischargers 0.35$ 0.96$ 0.38$ 1.03$ 0.41$ 1.11$ Medium Strength Dischargers 0.46$ 1.53$ 0.50$ 1.64$ 0.54$ 1.76$ High Strength Dischargers 0.46$ 3.42$ 0.50$ 3.66$ 0.54$ 3.92$ Patton State Hospital 0.57$ 1.79$ 0.61$ 1.92$ 0.66$ 2.06$ RATE EFFECTIVE DATE 1/1/2022 1/1/2023 1/1/2024 13 Section 3: Developer Services Water Capacity and Connection Fees Water Capacity Fees A “Capacity Charge” is defined within GC 66013 as a charge for public facilities in existence at the time a charge is imposed or charges for new facilities to be constructed in the future that is of benefit to the person or property being charged. Capacity fees ensure new development pays its fair share to connect to the system and does not cause additional burdens to current customers. Capital and infrastructure costs required to meet new demand/connections should be paid by those creating the cost to be incurred. On July 1 of each year Water Capacity Charges will automatically increase in proportion to the published 12-month increase measured in September each year in the Construction Cost Index, unless the EVWD Board of Directors determines that such an increase shall not be effective for the next succeeding fiscal year, or if the index does not increase or change. Water Connection Fees The water meter connection charge is the charge for installation and materials between the service angle stop and customer connection side within the meter box. Such regular charge shall be paid in advance by the applicant. Cost varies for the requested meter size and type. Service line connections to the main are separate from this fee and would be an additional non-regular charge. Where there is a non-regular charge, the District reserves the right to require the applicant to deposit an amount equal to the estimated cost of such service connection. 14 METER SIZE CAPACITY CHARGE METER CONNECTION CHARGE 3/4" T-10 7,440$ 930$ 3/4" Mach 10 7,440$ 1,035$ 1" 12,402$ 1,100$ 1 1/2" 24,802$ 1,495$ 2" 39,684$ 1,780$ 3" 79,368$ 7,515$ 4" 124,012$ 10,030$ 6" 248,025$ 15,875$ 8" 694,469$ 17,360$ 10" 1,041,704$ 22,355$ Service Installation Benchmark Costs Installation charges will be estimated by the District based on availability of District staff to complete the work-site specific construction conditions and requirements. The costs in the table shown are benchmarks, or cost references to begin from, for a short or long- side service installation based on requested meter size. Permitting, paving/concrete costs, and non-typical conditions are not included and will need to be assessed per connection, on a case-by-case basis. If the applicant elects not to have District staff complete the installation then an administrative fee of 5% of the estimate will be charged. METER SIZE SHORT SIDE LATERAL LONG SIDE LATERAL 3/4" T-10 6,005$ 11,030$ 3/4" Mach - 10 6,110$ 11,135$ 1" 6,035$ 11,060$ 1 1/2" 6,420$ 11,445$ 2" 6,640$ 11,665$ 3" 14,765$ 22,690$ 4" 17,210$ 25,135$ 6" 22,985$ 30,915$ 8" 24,470$ 32,395$ 10" 29,465$ 37,390$ 15 Wastewater Connection Fees The sewer service connection charge is the charge for the type and size of service connection desired. Such regular charge shall be paid in advance by the applicant. Where there is no such regular charge, the District reserves the right to require the applicant to deposit an amount equal to the estimated cost of such service connection. The following charges are hereby established and shall be collected at the time of application for sewer connection: CHARGE OR FEE NAME Permit Charge $ 275 per connection Inspection Charge $ 100 per connection (per visit) Capacity Charge $ 7,783 per EDU or portion thereof CHARGE / FEE On July 1 of each year Wastewater Capacity Charges will automatically increase in proportion to the published 12-month increase measured in September each year in the Construction Cost Index, unless the EVWD Board of Directors determines that such an increase shall not be effective for the next succeeding fiscal year, or if the index does not increase or change. Fire Service Connection Charges The fire service charge is the charge for the type and size of fire service connection desired. Such regular charge shall be paid in advance by the applicant. Where there is no regular charge, the District reserves the right to require the applicant to deposit an amount equal to the estimated cost of such service connection. Installation charges will be estimated by the District based on availability of District staff to complete the work and site-specific construction conditions and requirements. If the applicant elects not to have District staff complete the installation then an administrative fee of 5% of the estimate will be charged. 16 Developer Services’ Charges and Fees 1. Availability Letter A fee of $155 will be charged for a water or sewer verification letter inquiry. 2. Construction Inspection Charge (per day or actual cost) Where a customer service connection or facility requires inspection by District personnel, the customer shall be charged for such inspection at the rate of $905 per day. When District personnel are not available, inspection will be performed by third party inspectors retained by the District. The hourly rate for third-party inspectors will be established at the beginning of each third-party inspection assignment. 3. Development Agreement (per agreement or actual cost) A Development Agreement is required whenever a project will include the design and construction of water or sewer facilities which will be dedicated to the District. This $1,375 minimum fee will cover the cost to initiate and execute a Development Agreement with the District. 4. Development and Engineering Research Fee ($95 per hr; 4-hr min) This fee will provide funding for Engineering staff to conduct research and provide copies of materials to Developer Engineers such as plans, easements, and other development related materials. This would only apply to obtaining information for Developers that is unique to their development area and not general information such as fee schedules or District design standards. The Research Fee also encompasses the District’s time and effort spent on assisting customers who have a requirement to construct water or sewer main extensions, or other water and/or sewer facilities, which must meet District needs and conform to District standards. 5. Development Meeting Fee (per meeting, after first meeting) This $475 per meeting fee will provide funding for Engineering staff to prepare for and attend, meetings with developers regarding their projects beyond the initial project consultation meeting and set-up. This fee will primarily impact larger, more complex developments which may require multiple coordination meetings with staff. 17 6. Easement/Quitclaim Processing (per easement) A minimum fee of $975 will be charged for review and recordation of each Easement or Quitclaim document. If complexity of the legal document requires more time, legal counsel, or land surveyor counsel, actual costs beyond the minimum will be collected. 7. Fire Hydrant Installation Charge (actual cost or 5% of estimate) Installation charges will be estimated by the District based on availability of District staff to complete the work and site-specific construction conditions and requirements. If the applicant elects not to have District staff complete the installation, an administrative fee of 5% of the estimate will be charged. 8. General Water/Sewer Service Inquiry A fee of $75 will be charged for a Technician’s time for general inquiries for service to a parcel. This inquiry usually arises from realtors and small developers. 9. New Construction Chlorination and Flushing Fee ($355 min to actual cost) A minimum fee of $355 will be charged for new construction disinfection plan review, inspection, and flushing prior to sampling. 10. Sewer Manhole and Valve Can Deposit A refundable deposit of $1,500 per manhole will be charged for each sewer manhole structure shown on the sewer construction plans. A refundable deposit of $500 per valve can will be charged for each valve can shown on the water construction plans. These deposits will be returned when all manholes and valve cans are constructed to final grade by the Developer’s contractor and verified by the District. As an alternative to the manhole and valve can deposit, a guarantee bond may be provided in the same amount as the deposit. The guarantee bond shall contain covenants that are satisfactory to the District. Such bond shall remain in force until all manholes and valve cans are constructed to final grade by the Developer’s contractor and verified by the District. 11. Special Facility Charge A special facility charge shall be required for development of limited service whenever special facilities, including pressure regulators are required. The charge to be made to a developer or owner of land that is considered by the District to be within a limited service area shall be based upon the Developer’s or Landowner’s proportionate share 18 of the cost for the installation of such Special Facility. Such proportionate share to be borne by the developer or landowner shall be based on the percentage of such development to the entire limited service area to be served by the Special Facilities; and the same number of acres or area under normal conditions and the cost of facilities to serve the acreage of area under special conditions at a higher cost. 12. Water Main Extension Charge The water main extension charge is for the construction of a water main extending to the far side of the property to be served. This charge shall be based on the prevailing rates of time and material per District approved plans. The customer shall be responsible to provide the plans and for all applicable Water/Sewer Plan Checking charges described below. 13. Water Quality Sampling Fee (per sample) A fee of $135 will be charged for each water quality sample taken for new construction. 14. Water/Sewer Plan Checking Fee (per sheet) This $800 fee is collected per sheet and is a minimum that will cover up to three in- house plan checks. When District personnel are not available, plan checking will be performed by third-party Engineers retained by the District. The hourly rate and estimate for three plan checks for third-party plan checkers will be established at the beginning of each third-party plan checking assignment. The minimum fee per sheet established can be collected initially to begin plan checking and the Developer will deposit the difference to cover the third-party’s plan check cost to the District. Should more than three plan checks be required, additional funds may be deposited to bill against, and hours will be billed at the Engineering Research Fee or the cost of the third-party Engineer. Plan checking costs shall be paid before plans are returned. 15. Water System Design Charge A water system design charge shall be required for all main extensions, service connections and/or special facilities requiring the preparation of engineering plans and drawings. The water system design charge is hereby established as the fee charged by an Engineering firm of the District’s choosing, plus an additional 10% thereof for the District’s administrative costs. In the event the costs exceed the fees charged, the additional cost will be billed to the customer. 19 16. Will Serve Letter Once a Developer has compiled or met all the items needed to make the request for a Will Serve Letter, per the Development Guidelines and Procedures Handbook, they may request and pay a minimum fee of $575 to review and evaluate the infrastructure needs for a proposed project within the District’s service area. Should additional time be required for reviewing the project information and to prepare the document, the hourly rate established for the Engineering Research Fee shall be assessed in addition to the minimum fee . Summary of charges/fees for Developer Services: CHARGE OR FEE NAME CHARGE / FEE Availability Letter $155 Construction Inspection Charge $905 (per day) or actual cost Development Agreement $1,375 (per agreement; min to actual cost) Development and Engineering Research Fee $95 (flat rate, per 4-hr min) Development Meeting Fee $475 (per meeting, after first meeting) Easement/Quitclaim Processing $975 (per easement) Fire Hydrant Installation Charge actual cost or 5% of estimate General Water/Sewer Service Inquiry Fee $75 New Construction Chlorination and Flushing Fee $355 (min to actual cost) Sewer Manhole and Valve Can Deposit $1,500 (per manhole); $500 (per valve can) Special Facility Charge Based on proportionate share of Developer or Landowner share of the installation of Special Facility Water Main Extension Charge Based on prevailing rates of time and material per District approved plans Water Quality Sampling Fee $135 (per sample) Water/Sewer Plan Checking Fee $800 (per sheet; 3 plan checks) Water System Design Charge actual cost + 10% for administrative costs Will Serve Letter $575 (min fee) 20 History of Revisions DATE ADOPTED RESOLUTION UPDATED OR RESCINDED REVISION DATE EFFECTIVE 08/11/21 2021.13 2021.07 Update AMI Opt-Out Fee 09/01/21 Pass-Through N/A N/A Update Capacity Fees (per Cost Construction Index)07/01/21 05/12/21 2021.08 2019.19 Update Water and Wastewater Charges 01/01/22 05/12/21 2021.07 2019.19 Update Miscellaneous and Development Fees 06/01/21 Pass-Through N/A N/A Update Capacity Fees (per Cost Construction Index)07/01/20 12/11/19 2019.19 2019.06 Update Miscellaneous and Capacity Fees 01/01/20 05/22/19 2019.06 2017.07 Update Water Charges 01/01/20 07/11/18 2018.12 2017.01 Update Wastewater Charges 08/12/18 05/24/17 2017.07 2017.01 Update Water Charges 07/01/17 01/25/17 2017.01 2016.05 Update Wastewater Treatment Charges and Renew 5-Year Pass-Through Provision 07/01/17 02/24/16 2016.05 2015.04 Update Wastewater Charges and Miscellaneous Fees 04/01/16 03/25/15 2015.04 2014.32 Implement Water Budget Based Rates 06/01/15 03/25/15 2015.04 Ord 391 Update Wastewater Charges 06/01/15 Ea s t V a l l e y W a t e r D i s t r i c t Ke y I n p u t s Mi l e a g e R a t e : $0 . 5 6 Ba s e d o n t h e I n t e r n a l R e v e n u e S e r v i c e s t a n d a r d m i l e a g e r a t e s f o r 2 0 2 1 To t a l R o u n d T r i p 15 m i l e s To t a l m i l e s t r a v e l l e d b y F i e l d S e r v i c e s R e p t o c o l l e c t r e a d s m a n u a l l y o n a l l s e v e n a c c o u n t s No n - B u s i n e s s H o u r A d j u s t m e n t : 1. 5 x Us e d t o a d j u s t t h e F B H R f o r e m p l o y e e s w o r k i n g o u t s i d e o f s t a n d a r d b u s i n e s s h o u r s Fi n a n c e S e r v i c e AM I - O p t O u t De s c r i p t i o n : Ch a r g e d f o r o n - g o i n g m o n t h l y m e t e r r e a d i n g La b o r C o s t s Tr a v e l C o s t s AM I - O p t O u t C a l c u l a t i o n Po s i t i o n Es t i m a t e d Ho u r s o f La b o r FB H R ($ / h r ) La b o r C o s t s Ve h i c l e s Di s t a n c e Tr a v e l e d (m i ) Mi l e a g e R a t e ($ / m i ) Tr a v e l C o s t s To t a l C o s t Co s t - B a s e d (A ) (B ) (C ) = ( A x B ) (A ) (B ) (C ) = ( A x B ) Me t e r R e a d e r I I 1. 2 5 $6 5 . 9 8 $8 2 . 4 7 1s t V e h i c l e 23 m i l e s $0 . 5 6 $1 2 . 8 8 La b o r C o s t s $9 9 . 0 4 Ac c o u n t i n g T e c h n i c i a n 0. 2 5 $6 6 . 2 9 $1 6 . 5 7 No n e $0 . 0 0 Tr a v e l C o s t s $1 2 . 8 8 Pl a c e h o l d e r 0 $0 . 0 0 $0 . 0 0 No n e $0 . 0 0 Pl a c e h o l d e r 0 $0 . 0 0 $0 . 0 0 No n e $0 . 0 0 Pl a c e h o l d e r 0 $0 . 0 0 $0 . 0 0 No n e $0 . 0 0 To t a l L a b o r C o s t s $9 9 . 0 4 To t a l T r a v e l C o s t s $1 2 . 8 8 AM I - O p t O u t $1 1 1 . 9 2 Di v i d e b y # o f O p t O u t C u s t o m e r s ÷9 Mo n t h l y O p t O u t F e e ( r o u n d e d ) $1 3 . 0 0 EXHIBIT "B"