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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 09/08/2021BOARD OF DIRECTORS SEPTEMBER 8, 2021 East Valley Water District was formed in 1954 and provides water and wastewater services to 103,000 residents within the cities of San Bernardino and Highland, and portions of San Bernardino County. EVWD operates under the direction of a 5member elected Board. GOVERNING BOARD MANAGEMENT David E. Smith Chairman of the Board John Mura General Manager/CEO Phillip R. Goodrich Vice Chairman Brian Tompkins Chief Financial Officer Chris Carrillo Governing Board Member Jeff Noelte Director of Engineering & Operations Ronald L. Coats Governing Board Member Kelly Malloy Director of Strategic Services James Morales, Jr. Governing Board Member Kerrie Bryan Director of Administrative Services Justine Hendricksen District Clerk Patrick Milroy Operations Manager Rocky Welborn Water Reclamation Manager Regular Board Meeting September 08, 2021 5:30 PM Closed Session begins at 4:30 p.m. 31111 Greenspot Road, Highland, CA 92346 Via Teleconference Click here to view this as an interactive agenda In an effort to prevent the spread of COVID19 and in accordance with Governor Newsom’s Executive Order N2520 and N2920, this meeting is being conducted via teleconference. There will be no public location for attending this meeting in person. Members of the public may listen and provide public comment telephonically. Anyone wishing to join the meeting may do so using the following information: DIAL: 12094255876 and enter CONFERENCE ID: 878 461 520# You may also join by clicking HERE to join the meeting via Microsoft Teams. PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 8854900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property: APN’s: 1191251020000, 1191251050000, and 1191251060000 District Negotiators: John Mura, General Manager/CEO Negotiating Parties: SBABP V, LLC Under Negotiation: Price and Terms of Payment 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve Directors' Fees and Expenses for August 2021 4.INFORMATIONAL ITEMS a.Conservation Update b.Outreach Update 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSSEPTEMBER 8, 2021East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD MANAGEMENTDavid E. SmithChairman of the Board John MuraGeneral Manager/CEOPhillip R. GoodrichVice Chairman Brian TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesJames Morales, Jr.Governing Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy Operations Manager Rocky Welborn Water Reclamation Manager Regular Board Meeting September 08, 2021 5:30 PM Closed Session begins at 4:30 p.m. 31111 Greenspot Road, Highland, CA 92346 Via Teleconference Click here to view this as an interactive agenda In an effort to prevent the spread of COVID19 and in accordance with Governor Newsom’s Executive Order N2520 and N2920, this meeting is being conducted via teleconference. There will be no public location for attending this meeting in person. Members of the public may listen and provide public comment telephonically. Anyone wishing to join the meeting may do so using the following information: DIAL: 12094255876 and enter CONFERENCE ID: 878 461 520# You may also join by clicking HERE to join the meeting via Microsoft Teams. PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District’s office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District’s website at eastvalley.org and are subject to staff’s ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelated modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above agendized public meeting should be directed to the District Clerk at (909) 8854900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property: APN’s: 1191251020000, 1191251050000, and 1191251060000 District Negotiators: John Mura, General Manager/CEO Negotiating Parties: SBABP V, LLC Under Negotiation: Price and Terms of Payment 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve Directors' Fees and Expenses for August 2021 4.INFORMATIONAL ITEMS a.Conservation Update b.Outreach Update 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSSEPTEMBER 8, 2021East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD MANAGEMENTDavid E. SmithChairman of the Board John MuraGeneral Manager/CEOPhillip R. GoodrichVice Chairman Brian TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesJames Morales, Jr.Governing Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerRegular Board MeetingSeptember 08, 2021 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346Via TeleconferenceClick here to view this as an interactive agendaIn an effort to prevent the spread of COVID19 and in accordance with Governor Newsom’sExecutive Order N2520 and N2920, this meeting is being conducted via teleconference.There will be no public location for attending this meeting in person. Members of the publicmay listen and provide public comment telephonically.Anyone wishing to join the meeting may do so using the following information:DIAL: 12094255876 and enter CONFERENCE ID: 878 461 520#You may also join by clicking HERE to join the meeting via Microsoft Teams.PLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting. In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors. CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. 1.AGENDA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. a.Approval of Agenda RECESS INTO CLOSED SESSION 2.CLOSED SESSION a.CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property: APN’s: 1191251020000, 1191251050000, and 1191251060000 District Negotiators: John Mura, General Manager/CEO Negotiating Parties: SBABP V, LLC Under Negotiation: Price and Terms of Payment 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve Directors' Fees and Expenses for August 2021 4.INFORMATIONAL ITEMS a.Conservation Update b.Outreach Update 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN BOARD OF DIRECTORSSEPTEMBER 8, 2021East Valley Water District was formed in 1954 and provides water and wastewater services to103,000 residents within the cities of San Bernardino and Highland, and portions of SanBernardino County.EVWD operates under the direction of a 5member elected Board.GOVERNING BOARD MANAGEMENTDavid E. SmithChairman of the Board John MuraGeneral Manager/CEOPhillip R. GoodrichVice Chairman Brian TompkinsChief Financial OfficerChris CarrilloGoverning Board Member Jeff NoelteDirector of Engineering & OperationsRonald L. CoatsGoverning Board Member Kelly MalloyDirector of Strategic ServicesJames Morales, Jr.Governing Board Member Kerrie BryanDirector of Administrative ServicesJustine HendricksenDistrict ClerkPatrick Milroy Operations ManagerRocky Welborn Water Reclamation ManagerRegular Board MeetingSeptember 08, 2021 5:30 PMClosed Session begins at 4:30 p.m.31111 Greenspot Road, Highland, CA 92346Via TeleconferenceClick here to view this as an interactive agendaIn an effort to prevent the spread of COVID19 and in accordance with Governor Newsom’sExecutive Order N2520 and N2920, this meeting is being conducted via teleconference.There will be no public location for attending this meeting in person. Members of the publicmay listen and provide public comment telephonically.Anyone wishing to join the meeting may do so using the following information:DIAL: 12094255876 and enter CONFERENCE ID: 878 461 520#You may also join by clicking HERE to join the meeting via Microsoft Teams.PLEASE NOTE:Materials related to an item on this agenda submitted to the Board after distribution of theagenda packet are available for public inspection in the District’s office located at 31111Greenspot Rd., Highland, during normal business hours. Also, such documents are availableon the District’s website at eastvalley.org and are subject to staff’s ability to post thedocuments before the meeting.Pursuant to Government Code Section 54954.2(a), any request for a disabilityrelatedmodification or accommodation, including auxiliary aids or services, that is sought in orderto participate in the above agendized public meeting should be directed to the District Clerkat (909) 8854900 at least 72 hours prior to said meeting.In order to comply with legal requirements for posting of agenda, only those items filedwith the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesdaymeeting not requiring departmental investigation, will be considered by the Board ofDirectors.CALL TO ORDERROLL CALL OF BOARD MEMBERSPUBLIC COMMENTSAny person wishing to speak to the Board of Directors is asked to complete a SpeakerCard and submit it to the District Clerk prior to the start of the meeting. Each speaker islimited to three (3) minutes, unless waived by the Chairman of the Board. Under the Stateof California Brown Act, the Board of Directors is prohibited from discussing or takingaction on any item not listed on the posted agenda. The matter will automatically bereferred to staff for an appropriate response or action and may appear on the agenda at afuture meeting.1.AGENDAThis agenda contains a brief general description of each item to be considered.Except as otherwise provided by law, no action shall be taken on any item notappearing on the following agenda unless the Board of Directors makes adetermination that an emergency exists or that a need to take immediate action onthe item came to the attention of the District subsequent to the posting of theagenda.a.Approval of AgendaRECESS INTO CLOSED SESSION2.CLOSED SESSIONa.CONFERENCE WITH REAL PROPERTY NEGOTIATORS(Government Code Section 54956.8)Property: APN’s: 1191251020000, 1191251050000, and 1191251060000 District Negotiators: John Mura, General Manager/CEONegotiating Parties: SBABP V, LLCUnder Negotiation: Price and Terms of Payment5:30 PM RECONVENE MEETINGPLEDGE OF ALLEGIANCEROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PUBLIC COMMENTS 3.APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a.Approve Directors' Fees and Expenses for August 2021 4.INFORMATIONAL ITEMS a.Conservation Update b.Outreach Update 5.REPORTS a.Board of Directors’ Reports b.General Manager/CEO Report c.Legal Counsel Report d.Board of Directors’ Comments ADJOURN Agenda Item #3a September 8, 20211 1 7 9 Meeting Date: September 8, 2021 Agenda Item #3a Consent Item Regular Board Meeting with Closed Session TO: Governing Board Members FROM: General Manager/CEO SUBJECT: Approve Directors' Fees and Expenses for August 2021 RECOMMENDATION Staff recommends that the Board of Directors approve the Governing Board Members' Fees and Expenses for August 2021. BACKGROUND / ANALYSIS The Board has instructed staff to list all director fees and expenses as a separate agenda item to show full fiscal transparency. Only after Board review and approval will the compensation and expenses be paid. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability A. Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS This agenda item has been reviewed by the Administration Department. FISCAL IMPACT The fiscal impact associated with this agenda item is $7,700.00 which is included in the current fiscal budget. Recommended by: ________________ John Mura General Manager/CEO Respectfully submitted: ________________ Justine Hendricksen District Clerk Agenda Item #3a September 8, 20212 1 7 9 Meeting Date: September 8, 2021 Agenda Item #3a Consent Item ATTACHMENTS Director Expense Reports August 2021 Name: Month / Year:2021 Meeting No.Stipend Written Oral 1 8 /04 175 2 8 /10 175 3 8 /11 175 4 8 /18 175 5 8 /20 175 3 6 8 /25 175 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Meetings 0.56/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 Mileage Miscellaneous Reimbursement Description City of San Bernardino Council Meeting Meeting with General Manager/CEO or Designee Regular Board Meeting Expense Type $1,050.00 $0.00 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Chris Carrillo Date Meeting / Event Description Date City of San Bernardino Council Meeting Meeting with General Manager/CEO or Designee Regular Board Meeting $1,050.00 Chris Carrillo August / 0.00 X ( 6 ) Report Provided Subtotal Meetings' Stipend Mileage DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2021 1 2 3 4 5 Chris Carrillo August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Attended online City of San Bernardino city council meeting. 8 / 4 / 2021 City of San Bernardino Council Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:8 / 10 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Meeting Date:8 / 11 / 2021 Event Description:Regular Board Meeting Phone call with CEO Mura to review agenda for regular board meeting. Brief Description of Meeting/Event Value to EVWD Attended regular board meeting. Meeting Date:8 / 18 / 2021 Event Description:City of San Bernardino Council Meeting Brief Description of Meeting/Event Value to EVWD Attended online City of San Bernardino city council meeting. Meeting Date:8 / 20 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Phone call with CEO Mura to discuss district business. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2021 6 7 8 9 10 Meeting Date:8 / 25 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attended regular board meeting. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Attended Zoom Inland Action meeting. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Attended regularly scheduled board meeting. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Met with CEO Mura to discuss district business. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Chris Carrillo August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2021 Meeting No.Stipend Written Oral 1 8 /03 175 2 8 /09 175 3 8 /09 0 4 8 /11 175 5 8 /12 175 6 8 /13 0 7 8 /16 175 8 8 /17 175 9 8 /19 175 10 8 /23 0 11 8 /25 175 12 8 /26 0 13 8 /30 175 14 8 /31 175 15 16 17 18 19 20 Meetings 0.56/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 Mileage Miscellaneous Reimbursement Description Meeting with General Manager/CEO or Designee Regular Board Meeting Meeting with General Manager/CEO or Designee CSDA Conference Regular Board Meeting San Bernardino Valley MWD Policy Workshop BIA of So. Cal Water Conference ASBCSD San Bernardino Valley MWD Expense Type $1,750.00 $0.00 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Ronald L. Coats Date Meeting / Event Description Date San Bernardino Valley MWD ASBCSD Board Meeting Meeting with General Manager/CEO or Designee $1,750.00 Ronald L. Coats August / 0.00 X ( 10 ) Report Provided Subtotal Meetings' Stipend Mileage CSDA Conference SNRC Construction Update DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2021 1 2 3 4 5 Ronald L. Coats August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: They adopted a resolution setting the property tax levy for the coming year for all Valley District service area residents. It is being reduced by 1.25 cents per $100 assessed valuation, from this past year, which is a 8% drop. This is a $6 million plus reduction in revenue for Valley District. 8 / 3 / 2021 San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Meeting Date:8 / 9 / 2021 Event Description:ASBCSD Board Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:8 / 9 / 2021 Event Description:Meeting with General Manager/CEO or Designee Had a telephone meeting with the general manager to discuss tonight's agenda and other district business Brief Description of Meeting/Event Value to EVWD Reviewed association business, financials, etc., and our next meeting agenda Meeting Date:8 / 11 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD See official board meeting minutes Meeting Date:8 / 12 / 2021 Event Description:San Bernardino Valley MWD Policy Workshop Brief Description of Meeting/Event Value to EVWD After much discussion they voted to retain, for now, the Advisory Commission on Water Policy, until they have a replacement vehicle in place and then they will abandon the Commission. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2021 6 7 8 9 10 Meeting Date:8 / 13 / 2021 Event Description:BIA of So. Cal Water Conference Brief Description of Meeting/Event Value to EVWD Attended the conference where the breakout session topics included: Water & Housing, Water Supply, Water Affordability, Water Efficiency, and keynote speaker was the General Manager from the State Water Contractors Meeting Date:8 / 16 / 2021 Event Description:ASBCSD Brief Description of Meeting/Event Value to EVWD Guest speaker was Heather Dyer from Valley District. She spoke on water resilience, what it is and how do we get there. Very informative talk. Meeting Date:8 / 17 / 2021 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD They approved the following: $400,000 enhancement for cleaning recharge basins, after a meeting with the County Flood Control; An agreement with the USGS for technical assistance at Western Ecological Research Center for FY 2021-2022; agreement for pre-treatment services for the Inland Empire brine line Meeting Date:8 / 19 / 2021 Event Description:SNRC Construction Update Brief Description of Meeting/Event Value to EVWD Did a construction progress tour of SNRC with Jeff Nolte Meeting Date:8 / 23 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Had a telephone meeting with John Mura to discuss tonight's agenda and other district business Ronald L. Coats August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2021 11 12 13 14 15 Meeting Date:8 / 25 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD See official Board meeting minutes Meeting Date:8 / 26 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Had a telephone meeting with John Mura to discuss district business Meeting Date:8 / 30 / 2021 Event Description:CSDA Conference Brief Description of Meeting/Event Value to EVWD Attended annual CSDA Conference in Monterey, CA. Meeting Date:8 / 31 / 2021 Event Description:CSDA Conference Brief Description of Meeting/Event Value to EVWD Attended annual CSDA Conference in Monterey, CA. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Ronald L. Coats August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Name: Month / Year:2021 Meeting No.Stipend Written Oral 1 8 /06 175 2 8 /10 175 3 8 /11 175 4 8 /12 175 5 8 /16 0 6 8 /16 175 7 8 /18 175 8 8 /24 175 9 8 /25 175 10 8 /30 175 11 8 /31 175 12 13 14 15 16 17 18 19 20 Meetings 0.56/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval Phillip R. Goodrich August / 0.00 X ( 10 ) Report Provided Subtotal Meetings' Stipend Mileage Regular Board Meeting Administration Signature I certify that the above is correct and accurate to the best of my knowledge. Phillip R. Goodrich Date Meeting / Event Description Date Meeting with General Manager/CEO or Designee Finance & Human Resources Committee Meeting Regular Board Meeting $1,750.00 $1,750.00 $0.00 Reimbursement Mileage Miscellaneous Reimbursement Description CSDA Event CSDA Event Legislative & Public Affairs Committee Meeting Agenda Review ASBCSD Meeting with General Manager/CEO or Designee Exec.recruitment AD-hoc committee meeting Expense Type $0.00 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2021 1 2 3 4 5 Event Description:Agenda Review Brief Description of Meeting/Event Value to EVWD With CEO Mura for a brief review of current agenda Brief Description of Meeting/Event Value to EVWD Attend Reg. board meeting REF.Mins. Meeting Date:8 / 12 / 2021 Event Description:Legislative & Public Affairs Committee Meeting Brief Description of Meeting/Event Value to EVWD Attend vitual review of dept. activities and updated on potential future legislations Meeting Date:8 / 16 / 2021 Meeting Date:8 / 10 / 2021 Event Description:Finance & Human Resources Committee Meeting Brief Description of Meeting/Event Value to EVWD Meeting Date:8 / 11 / 2021 Event Description:Regular Board Meeting Attend vitual committee meeting updated on dept. policy Phillip R. Goodrich August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: Meet with Director of Stra.Svs. Malloy and Sen. Ochoa Bough to update the Senator and staff on SNRC construction progress and pathway program 8 / 6 / 2021 Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2021 6 7 8 9 10 Phillip R. Goodrich August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Attend Reg. board meeting REF.Mins. Meeting Date:8 / 30 / 2021 Event Description:CSDA Event Brief Description of Meeting/Event Value to EVWD Attend 2021 csda annual conference day1 Event Description:Exec.recruitment AD-hoc committee meeting Brief Description of Meeting/Event Value to EVWD Attend committee meeting RE: Executive recruitment Meeting Date:8 / 25 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Attend monthly meeting Speacial districts updates on regions watershed resiliency plan Meeting Date:8 / 18 / 2021 Event Description:Meeting with General Manager/CEO or Designee Brief Description of Meeting/Event Value to EVWD Monthly meeting with CEO Mura updates on all District affairs including continued COVID stratagies Meeting Date:8 / 24 / 2021 Meeting Date:8 / 16 / 2021 Event Description:ASBCSD Brief Description of Meeting/Event Value to EVWD DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2021 11 12 13 14 15 Phillip R. Goodrich August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description:CSDA Event Brief Description of Meeting/Event Value to EVWD Attend 2021 csda annual conference day2 Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date:8 / 31 / 2021 DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Name: Month / Year:2021 Meeting No.Stipend Written Oral 1 8 /03 175 2 8 /10 0 3 8 /10 175 4 8 /11 175 5 8 /12 175 6 8 /13 175 7 8 /16 175 8 8 /19 175 9 8 /20 175 10 8 /24 175 11 8 /25 175 12 13 14 15 16 17 18 19 20 Meetings 0.56/mi No. 1 2 3 4 5 6 7 8 9 10 Subtotal TOTAL PAYMENT Date of Approval $0.00 Mileage Miscellaneous Reimbursement Description San Bernardino Board of Water Commissioners Regular Board Meeting Regular Board Meeting San Bernardino Valley MWD East Valley Association of Realtors ACWA Event ACWA Event Expense Type $1,750.00 $0.00 Reimbursement Administration Signature I certify that the above is correct and accurate to the best of my knowledge. James Morales, Jr. Date Meeting / Event Description Date San Bernardino Valley MWD San Bernardino Board of Water Commissioners Finance & Human Resources Committee Meeting $1,750.00 James Morales, Jr.August / 0.00 X ( 10 ) Report Provided Subtotal Meetings' Stipend Mileage ACWA Event DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET 1 Name: Month / Year:2021 1 2 3 4 5 James Morales, Jr.August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. Meeting Date: Event Description: State water contract tax levy consideration. 8 / 3 / 2021 San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Meeting Date:8 / 10 / 2021 Event Description:San Bernardino Board of Water Commissioners Brief Description of Meeting/Event Value to EVWD Meeting Date:8 / 10 / 2021 Event Description:Finance & Human Resources Committee Meeting Sewer collection transfer from sity to public works. No charge two meetings one day. Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date:8 / 11 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda Meeting Date:8 / 12 / 2021 Event Description:San Bernardino Valley MWD Brief Description of Meeting/Event Value to EVWD Board workshop policy, Advisory Commission on Water Policy. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 2 Name: Month / Year:2021 6 7 8 9 10 Meeting Date:8 / 13 / 2021 Event Description:East Valley Association of Realtors Brief Description of Meeting/Event Value to EVWD District operational and SNRC update. Meeting Date:8 / 16 / 2021 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Special board meeting SB222. Meeting Date:8 / 19 / 2021 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD Region 9 legislative meeting. Meeting Date:8 / 20 / 2021 Event Description:ACWA Event Brief Description of Meeting/Event Value to EVWD State legislative meeting. Meeting Date:8 / 24 / 2021 Event Description:San Bernardino Board of Water Commissioners Brief Description of Meeting/Event Value to EVWD Financial model and revenue requirements for upcoming fiscal years. James Morales, Jr.August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 3 Name: Month / Year:2021 11 12 13 14 15 Meeting Date:8 / 25 / 2021 Event Description:Regular Board Meeting Brief Description of Meeting/Event Value to EVWD Please refer to public agenda. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Region 9 Educational event planning. No charge, two meetings same day. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Statewide Executive and Regular Board Meetings. Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD Meeting Date: Event Description: Brief Description of Meeting/Event Value to EVWD James Morales, Jr.August / As part of the District's commitment to transparency, please provide a brief description of any meeting/event(s) that you will not be providing a report during the Board meeting at which your Director's Expense Sheet is being approved. DIRECTOR EXPENSE / REIMBURSEMENT ACTIVITY SHEET AB 1234 SUPPLEMENTAL REPORT FORM 4 Agenda Item #4a September 8, 20211 1 7 4 Meeting Date: September 8, 2021 Agenda Item #4a Informational Item Regular Board Meeting TO: Governing Board Members FROM: Kelly Malloy, Director of Strategic Services SUBJECT: Conservation Update RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS East Valley Water District has developed an extensive Conservation program to engage with community members, report out to the state and protect this precious natural resource. With more than 88% of the state experiencing extreme drought conditions, the District will continue its local and regional efforts to encourage customers and partners to conserve water. The State’s water supply continues to be impacted by extreme heat and low water levels in reservoirs and streams. In response to the developing drought, a proclamation was issued declaring a drought state of emergency in 50 counties, not including San Bernardino, triggering mandatory water restrictions in the declared counties. Governor Newsom also issued an executive order calling on all Californians to voluntarily reduce their usage by 15% compared to 2020 levels. The State Water Resources Control Board will be monitoring progress on the voluntary conservation and will determine whether additional drought response actions are needed. Due to the investments made by regional agencies, including the District, the Bunker Hill Basin is in a strong position in this dry year. The District is currently operating in Stage 1 of the Water Shortage Contingency Plan. Under this stage, customers are encouraged to use water wisely to prevent waste and unreasonable use of water. Should drought conditions continue, and the Governor declare a Drought Emergency for San Bernardino County, the District will move into Stage 2 to reduce water usage across all customer categories. The District continues to engage customers in conservation programs and encourage water efficiency efforts. In Fiscal Year 2020-2021, more than 340 customers participated in one of seven rebate programs offered. 113 irrigation controllers were upgraded to the weather-based irrigation controller through the direct installation program, helping the District save more than 1.6 million gallons of water, equal to the amount needed for one year of water for 21 households. Agenda Item #4a September 8, 20212 1 7 4 Meeting Date: September 8, 2021 Agenda Item #4a Informational Item Staff will be monitoring the District’s progress on voluntary reductions, continue to encourage customers to use water efficiently, and be active participants in the stewardship of our water resources. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability B. Utilize Effective Communication Methods D. Provide Quality Information to Encourage Community Engagement REVIEW BY OTHERS This agenda item has been reviewed by Legislative & Public Outreach Committee as well as the Community Advisory Commission. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ John Mura General Manager/CEO Respectfully submitted: ________________ Kelly Malloy Director of Strategic Services ATTACHMENTS Conservation Presentation August 12, 2021 CONSERVATION AND DROUGHT UPDATE TABLE OF CONTENTS 2 3 DROUGHT SNAPSHOT •April 21, 2021 •Emergency Drought Proclamation for Mendocino and Sonoma counties •May 10, 2021 •Emergency Drought Proclamation for 39 additional counties •July 8, 2021 •Emergency Drought Proclamation for a total of 50 counties •Governor called for voluntary statewide 15% reduction in water use •August 16 2021 •Bureau of Reclamation Declaration of Colorado River Shortage •Indoor •High Efficiency Toilet •High Efficiency Showerhead •High Efficiency Washing Machine •Outdoor •High Efficiency Nozzles •Water Efficient Landscaping •Weather Based Irrigation Controller •Parkway Pilot Program •On Hold •Direct Installation Weather Based Irrigation Controller 4 CONSERVATION REBATES Agenda Item #4b September 8, 20211 1 7 5 Meeting Date: September 8, 2021 Agenda Item #4b Informational Item Regular Board Meeting TO: Governing Board Members FROM: Kelly Malloy, Director of Strategic Services SUBJECT: Outreach Update RECOMMENDATION This agenda item is for informational purposes only, no action required. BACKGROUND / ANALYSIS In its drive to be a world-class organization, East Valley Water District actively engages with ratepayers, community members and partners through a dedicated public affairs program. The District continues to utilize multiple channels of communication to engage with the community and recent projects have included, but are not limited to: Capital Improvement Project Construction SNRC Updates Consumer Confidence Report FY2021-22 Budget Document Design Smart Irrigation Month Methods of communication vary depending on the project, but may include: Social Media Bill Inserts Direct Mailers Print Advertisements Press Releases Community Site visits Multiple distribution channels are available to the District in the form of Bill Inserts, Highland Community News ads, social media, etc. The District has shifted its strategic outreach approach to a campaign style focus for outreach and communication messaging compared to single stand-alone ads, designs and messages. The District will leverage multiple channels to maximize the reach and community engagement through consistent outreach material. Smart Irrigation Month was the first campaign which followed this approach and staff is continuing to monitor the outreach effectiveness, adjusting as needed. The District continues to actively utilize social media as part of its on-going outreach efforts. Through posts on Facebook, Twitter, and Instagram, the District provides the public with Sterling Natural Resource Center project benefits and progress, Agenda Item #4b September 8, 20212 1 7 5 Meeting Date: September 8, 2021 Agenda Item #4b Informational Item news updates, conservation tips, rebate program information, and services available to customers. Since April 2021, the @EastValleyWater Facebook page has received 650 organic reactions and Instagram had 1,300 organic engagements. Social media ads have been used to amplify the strategic messages for the District. Since April 2021, the District’s social media ads have reached over 12,000 community members. Finally, the District has started deploying public messaging to emails collected through eastvalley.org. This approach is part of the District’s strategic goals and objectives to utilize effective communication methods. AGENCY GOALS AND OBJECTIVES II - Maintain a Commitment To Sustainability, Transparency, and Accountability B. Utilize Effective Communication Methods D. Provide Quality Information to Encourage Community Engagement REVIEW BY OTHERS This agenda item has been reviewed by the Legislative & Public Outreach Committee as well as the Community Advisory Commission. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: ________________ John Mura General Manager/CEO Respectfully submitted: ________________ Kelly Malloy Director of Strategic Services ATTACHMENTS Outreach Update Presentation August 12, 2021 East Valley Water District Outreach Update 2 CAMPAIGN APPROACH •East Valley Water District recently concluded the Smart Irrigation Month campaign •Focused on providing steps to evaluate irrigation routine and preventing water overuse •The outreach used consistent messaging across the range of the District’s communication channels 33 CAMPAIGN MATERIAL Highland Community News Ads Bill Insert Social Post Email 44 INSTAGRAM REELS UPDATE •Instagram is an effective channel to engage the community, however posting requirements continue to change on the platform •Posting rules, promoting limitations and content subject requirements fluctuate from the parent company Facebook