HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/24/2020App roved Au gust 26 , 2020
EAST VALLEY WATER DISTRICT
REGULAR BOARD MEETING
June 24, 2020
VIA TELECONFERENCE
MINUTES
The Chairman of the Board called the meeting to order at 5:31 p.m. Director Coats
led the flag salute.
PRESENT:
ABSENT:
STAFF:
LEGAL COUNSEL:
GUEST(s):
PUBLIC COMMENTS
Directors: Carrillo, Coats, Goodrich, Morales, Smith
None
John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jeff Noelte, Director of Engineering and
Operations; Kelly Malloy, Director of Strategic Services; Justine
Hendricksen, District Clerk; Shayla Antrim, Sr. Administrative
Assistant
Jean Cihigoyenetche
Members of the public
Chairman Smith declared the public participation section of the meeting open at 5:33
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Carrillo-Goodrich) by unanimous roll call vote that the June 24, 2020
agenda be approved as submitted.
APPROVE THE MAY 13, 2020 REGULAR BOARD MEETING MINUTES
M/5/C (Coats-Goodrich) by unanimous roll call vote that the Board approve the
May 13, 2020 regular board meeting minutes as submitted.
APPROVE THE MAY 20, 2020 SPECIAL BOARD MEETING MINUTES
M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board approve the
May 20, 2020 special board meeting minutes as submitted.
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APPROVE THE FINANCIAL STATEMENTS FOR MAY 2020
M/S/C (Coats-Goodrich) by unanimous roll call vote that the Board approve the
financial statements for May 2020 as submitted.
DISBURSEMENTS
M/S/C (Coats-Goodrich) by unanimous roll call vote that the General Fund
Disbursements # 256139 through # 256249 which were distributed during the period of
May 1, 2020 through May 31, 2020, bank drafts, and ACH Payments in the amount of
$6,571,979.33 and $517,572.02 for payroll and benefit contributions, totaling
$7,089,551.35 be approved.
STERLING NATURAL RESOURCE CENTER UPDATE
The Director of Strategic Services provided a presentation with updates on the
construction progress of the Sterling Natural Resource Center (SNRC). She provided
information regarding safety precautions being taken on the project site, community
engagement and public outreach, progress of the Administration Center, and current
regulatory agencies involved in the SNRC.
The Director of Strategic Services stated that the most recent video added to the SNRC
Reflections Series will be available on the District's website and social media: A Look
at Our Community's Legacy -Railroad History.
Information only.
ADOPT RESOLUTION 2020.17 -APPROVING THE OPERATING AND CAPITAL BUDGETS
FOR FISCAL YEAR 2020-21
The Chief Financial Officer commended staff on the creation of the FY 2020/21 Budget
document. He stated that every year staff focus on a couple of sections of the document
to improve upon the narrative. That this year's focus was on the financial summary and
the reserves sections of the document. In particular, the reserve policy, and to show
how reserve levels are calculated. He stated that another element added to the Budget
is to help ratepayers better understand water budget-based rates. He stated that the
theme is Building Partnerships; and at the beginning of each section is a statement of
how each program builds external and/or internal partnerships.
The Chief Financial Officer provided an overview of the proposed budget, reviewed
influences on the budget and thanked the Board for attending the budget meetings. He
stated that a spending plan was put together based on staff program goals and
objectives. He summarized the operating budget, reviewed the capital budget and
capital improvement program. He stated that as a part of best financial practices, staff
is requesting that the Budget be adopted by resolution.
M/S/C (Morales-Goodrich) by unanimous roll call vote that the Board adopt
Resolution 2020.17 to approve the proposed FY 2020-21 Operating and Capital
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Improvement Program Budget.
BOARD OF DIRECTORS' REPORTS
Director Carrillo reported on the following: June 16 he participated in the Inland Action
Zoom meeting where Ontario City Manager, Scott Ochoa, provided an overview of city
operations for Ontario during COVID-19 pandemic; and June 19 he met with the General
Manager/ CEO to discuss District business.
Director Morales reported on the following: June 4 he participated in an Association of
California Water Agencies (ACWA) Region 9 legislative meeting; June 5 he participated
in the ACWA statewide conference; June 9 he participated in the Finance &. Human
Resources Committee meeting; June 11 and 18 he participated in the Southern California
Association of Governments meetings; June 12 he participated in the East Valley
Association of Realtors meeting; June 16 he met with the General Manager/CEO for a
site visit at the SNRC; and June 23 he participated in the San Bernardino Board of Water
Commissioners meeting.
Director Coats reported on the following: June 16 he participated in the San Bernardino
Valley Municipal Water District Board meeting where they approved the budget for FY
2020/21; June 17 he participated in the Inland Empire Economic Partnership Leadership
class monthly meeting where they discussed city governance; June 18 discussed District
updates with the General Manager/CEO; and June 22 he participated in a conference
call with the General Manager/ CEO for an update on COVI D-19 and District projects.
Vice Chairman Goodrich reported on the following: June 11 he participated in the
Legislative &. Public Outreach Committee meeting; June 18 he met with the General
Manager/CEO to review the agenda; and June 23 he participated in the Highland
Chamber of Commerce monthly meeting.
Chairman Smith reported on the following: June 11 he participated in the Legislative &.
Public Outreach Committee meeting where they discussed legislative bills that may
affect the District; June 18 he met with the General Manager /CEO to review the agenda;
and June 23 he participated in the Highland Chamber of Commerce monthly meeting
where the Inland Valley Association of Realtors provided an update on housing in the
county.
Information only.
GENERAL MANAGER/CEO REPORT
The General Manager /CEO reported that the District will be closing the office to all staff
until July 6 due to unforeseen circumstances. He thanked staff for making adjustments
to work remotely. He thanked the public for their patience during this time and
congratulated the District's legal counsel on becoming a new grandparent.
Information only.
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LEGAL COUNSEL REPORT
Legal Counsel thanked the General Manager/CEO for his congratulatory comment and
stated that he had nothing else to report at this time.
BOARD OF DIRECTORS' COMMENTS
Director Coats asked everyone to be safe.
Director Morales commended Public Affairs staff on keeping residents in the area of the
Sterling Natural Resource Center project informed on construction progress.
Director Carrillo congratulated legal counsel on his new grandbaby.
Vice Chairman Goodrich mirrored Director Carrillo's sediments and agreed with Director
Morales' comments regarding SNRC outreach efforts.
Chairman Smith thanked everyone for attending the virtual meeting.
Information only.
ADJOURN
The meeting adjourned at 6:19 p.m.
rd President
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