HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/15/2021Minutes
Special Board Meeting
Via Teleconference
Meeting Date: December 15, 2021
CALL TO ORDER
Approved January 26, 2022
The Chairman of the Board called the meeting to order at 4:31 p.m .
ROLL CALL OF BOARD MEMBERS
PRESENT
Directors: Coats, Goodrich, Morales, Smith
ABSENT
Directors: Carrillo
STAFF
John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte,
Director of Engineering and Operations; Kelly Malloy, Director of Strategic Services;
Kerrie Bryan, Director of Administrative Services; Justine Hendricksen, District Clerk;
Shayla Antrim, Sr. Administrative Assistant
LEGAL COUNSEL
Jean Cihigoyenetche
GUESTS
Members of the public
PUBLIC COMMENTS
Chairman Smith declared the public participation section of the meeting open at 4:32
p.m.
There being no written or verbal comments, the public participation section was closed.
RECESS INTO CLOSED SESSION
The Board entered into Closed Session at 4:32 p.m. as provided in the Ralph M. Brown
Act Government Code Section 54956.8 to discuss the items listed on the agenda.
RECONVENE THE MEETING
The Board reconvened the meeting at 5:30 p.m.
PLEDGE OF ALLEGIANCE
Vice Chairman Morales led the flag salute.
ROLL CALL OF BOARD MEMBERS
Directors: Coats, Goodrich, Morales, Smith
ABSENT
Directors: Carrillo
1. ANNOUNCEMENT OF CLOSED SESSION ACTIONS
With respect to Item #la: Legal Counsel stated that no reportable action was taken.
With respect to Item #lb: Legal Counsel stated that no reportable action was taken.
PUBLIC COMMENTS
Chairman Smith declared the public participation section of the meeting open at 5:31
p.m.
There being no written or verbal comments, the public participation section was closed.
2. INFORMATIONAL ITEMS
a. Flexible Workplace Pilot Program
The Director of Administrative Services provided details of the District's Flexible
Workplace Pilot Program. She discussed the employee and employer benefits of the
program and potential challenges. She stated that the District will be implementing the
program for six months and will conduct a mid-point evaluation with department
managers and supervisors in May 2022 and a final review in August 2022.
Information only.
3. DISCUSSION AND POSSIBLE ACTION ITEMS
a. Review and Consider Approval of Comprehensive Annual Financial Report
for Year Ended June 30, 2021
The Chief Financial Officer gave a brief overview of the Comprehensive Annual Financial
Report (CAFR); he discussed highlights of the CAFR, including: a prior year comparison,
details on the District's financial condition, capital asset condition, debt service coverage
and FY 2020-2021 expenditures. He stated that it's best practice to adopt the CAFR by
the end of the calendar year and noted the detailed letter related to bond funding
located at the end of the report.
Ms. Renee Graves, CPA, Principal, CliftonlarsonAllen, briefly discussed the audit report
process and the letters included in the report.
A motion was made by Director Coats, seconded by Vice Chairman Morales, that the
Board approve the Comprehensive Annual Financial Report and audit reports for the
year ended June 30, 2021.
The motion carried by the following roll call vote:
Ayes: Morales, Goodrich, Coats, Smith
Noes: None
Absent: Carrillo
b. Review and Consider Approval of the Popular Annual Financial Report for
the Year Ended June 30, 2021
The Finance Supervisor gave a brief overview of the Popular Annual Financial Report
(PAFR). He reviewed elements of the document and stated that it is a more user-friendly
version of the Comprehensive Annual Financial Report. He stated that customers will be
notified of the PAFR through social media posts and bill inserts; and it will be placed on
the District's website.
A motion was made by Director Smith seconded by Vice Chairman Morales, that the
Board approve the Popular Annual Financial Report and audit reports for the year ended
June 30, 2021.
The motion carried by the following roll call vote:
Ayes: Morales, Goodrich, Coats, Smith
Noes: None
Absent: Carrillo
c. Consider Approval of Program Management Services Contract
Amendment for the Sterling Natural Resource Center (SNRC)
The Director of Engineering provided information regarding a contract amendment with
AKD Consulting. He stated that the Sterling Natural Resource Center project will require
additional Program Management Services beyond those anticipated in 2018 and is
recommending that a contract amendment be executed to increase the amount by
$354,000.
A motion was made by Vice Chairman Morales, seconded by Director Smith, that the
Board authorize the General Manager/CEO to execute a contract amendment with AKD
Consulting to provide additional Program Management Services for the Sterling Natural
Resource Center for a not-to-exceed amount of $354,000 .
The motion carried by the following roll call vote:
Ayes: Morales, Goodrich, Coats, Smith
Noes: None
Absent: Carrillo
4. REPORTS
a. Board of Directors' Comments
Director Smith commended staff for their hard work.
Director Coats wished everyone happy holidays and a safe New Year.
Vice Chairman Morales commented on the District's virtual Award Ceremony and he
looks forward to the next one. He wished everyone happy holidays.
Chairman Goodrich acknowledged the Board members that have served as Chairman in
the past and stated that it's a huge responsibility.
ADJOURN
Chairman Goodrich adjourned the meeting at 6:31 p.m.
Phillip R. Goodrich, Board President