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Home My WebLink AboutMinutes - EVWD Board of Directors - 04/13/20161 Minutes 4/13/2016 etb Approved April 27, 2016 EAST VALLEY WATER DISTRICT April 13, 2016 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 4:30 p.m. PRESENT: Directors: Carrillo, Coats, Morales, Shelton, Smith ABSENT: None STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, District Clerk; Eileen Bateman, Sr. Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Coats declared the public participation section of the meeting open at 4 :31 pm. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Carrillo-Shelton) that the April 13, 2016 agenda be approved as submitted. CLOSED SESSION The Board entered into Closed Session at 4:31 p.m. as provided in the Ralph M. Brown Act Government Code Sections 54956.9(b)(1) to discuss the item listed on the agenda. THE BOARD RECONVENED THE MEETING AT 5:30 P.M. Ms. Pekani led the flag salute. ROLL CALL PRESENT: Directors: Carrillo, Coats, Morales, Shelton, Smith ABSENT: None 2 Minutes 4/13/2016 etb ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #2: Legal Counsel noted for the record that prior to posting the agenda this item was considered anticipated litigation, however, it is now considered existing litigation; he also provided the current case number associated as CIVDS1605072. No reportable action. PRESENTATIONS AND CEREMONIAL ITEMS • INTRODUCTION OF NEWLY HIRED EMPLOYEE - HUMBERTO ALARCON, METER READER I • INTRODUCTION OF REPRESENTATIVES FROM DUBAI WATER AUTHORITY AND ESRI The General Manager/CEO introduced Humberto Alarcon, the District’s recently hired employee to the Board. He also introduced representatives from Dubai Water Authority and ESRI who were at the District to gain information on the partnerships between East Valley Water District and ESRI. This included how the District utilizes ESRI’s GIS Technology to increase efficiency, how mapping is integrated into our everyday work plan, master plan and modeling metadata quality for utility billing, landscape analysis and daily quality control measures on a daily basis. PUBLIC COMMENTS Chairman Coats declared the public participation section of the meeting open at 5 :33 p.m. There being no written or verbal comments the public participation section was closed at 5:33 p.m. APPROVE THE MARCH 9, 2016 REGULAR BOARD MEETING MINUTES M/S/C (Carrillo-Smith) that the Board approve the March 9, 2016 regular board meeting minutes as submitted. APPROVE THE MARCH 23, 2016 REGULAR BOARD MEETING MINUTES M/S/C (Carrillo-Smith) that the Board approve the March 23, 2016 regular board meeting minutes as submitted. APPROVE THE MARCH 25, 2016 SPECIAL BOARD MEETING MINUTES M/S/C (Carrillo-Smith) that the Board approve the March 25, 2016 special board meeting minutes as submitted. 3 Minutes 4/13/2016 etb DISBURSEMENTS M/S/C (Carrillo-Smith) that the General Fund Disbursements #246898 through #247133 which were distributed during the period of February 1, 2016 through February 29, 2016, bank drafts and ACH Payments in the amount of $3,444,331.65 and $315,584.55 for payroll and benefit contributions, totaling $3,759,916.20 be approved. ACCEPT AND FILE THE FINANCIAL STATEMENTS AS OF, AND FOR THE PERIOD ENDED, FEBRUARY 29, 2016 M/S/C (Carrillo-Smith) that the Board accept and file the financial statements as of, and for the period ended, February 29, 2016 as submitted. DIRECTORS’ FEES AND EXPENSES FOR MARCH 2016 M/S/C (Carrillo-Smith) that the Board approve the Directors’ fees and expenses for March 2016 as submitted. PRESENTATION FROM DIVERSIFIED PACIFIC COMMUNITIES Mr. Pete Pitassi provided a brief overview of Diversified Pacific Communities project located within the District’s service area, and included information on the following items: project location, landscaping, home and site plans, eco-friendly feature and the schedule timeline for the project. Director Shelton welcomed Mr. Pitassi and the Diversified Pacific Communities to the District. Director Morales expressed his appreciation for the presentation provided by Diversified Pacific Communities. Vice Chairman Carrillo thanked Mr. Pitassi for his presentation and welcomed him to the District. Chairman Coats stated that he was impressed with the layout of the project and is happy to see that single-story homes are included in the site plans as well as the eco-friendly features. Information Only. CSDA BOARD OF DIRECTORS SUPPORT RESOLUTION The General Manager/CEO provided a brief overview of the California Special Districts Association (CSDA) and the structure of Board Members; he also reviewed Chairman Coats’ interest in his submittal of nomination paperwork to continue with the District’s efforts to increase regional partnerships and participation with other agencies. M/S/C (Morales-Carrillo) that the Board adopt Resolution 2016.12 to support 4 Minutes 4/13/2016 etb placing in nomination Ronald Coats as a member of the California Special Districts Association Southern Network Seat B Board Election. BOARD OF DIRECTORS’ REPORTS Director Shelton reported on the following: on March 3rd she attended a tour of the Anaheim Water Recycling Center, she stated that she was impressed by the facility and stated that this is the type of facility that the District is trying to accomplish; on April 5th she attended the Annual North Fork Shareholders meeting and on April 13th she attended the San Bernardino Valley Water Conservation District where they discussed providing land to the San Manuel Band of Mission Indians for cultural resources. Director Smith reported on the following: on March 3rd he attended a tour of the Anaheim Water Reclamation Demonstration Project, he was impressed with facility and invited everyone to view the site on YouTube; on March 29th he attended the Finance and Policy Committee meeting where they reviewed the Administrative Financial Policy updates; he stated that he received the General Manager/CEO’s evaluation results on March 25th and that he also attended the North Fork Water Shareholders meeting on April 5th. Director Morales reported on the following: On April 1st he attended East Valley Board of Realtors Association where he provided a District update and the progress of the Sterling Natural Resource Center; on April 4th he participated in the Association of California Water Agencies Region 9 meeting where they prepared for East Valley Water District’s presentation at the upcoming state wide trade convention in May, he also participated in an ACWA Region 9 meeting where he received legislative updates. Vice Chairman Carrillo had no reports at this time. Chairman Coats had no reports at this time. Information Only. GENERAL MANAGER/CEO REPORT The General Manager/CEO reported on the following: the District received notification regarding approval of the conservation adjustment request to account for population growth, this will change the District’s target conservation to 22%. He expressed his appreciation to staff for their efforts in completing the necessary tasks for the District to receive the conservation adjustment. The General Manager/CEO also reported that staff welcomed 5th grade students from Valley Prep School and provided a tour of District facilities and the Headquarters Building; staff also provided a conservation class to Girl Scout Troop 1250; that the first Conservation Commission training session will be held tomorrow at 6:00 p.m.; that the District will be hosting the Association of San Bernardino County Special Districts dinner this Monday at 6:00 p.m. and will be discussing Strategic Board Communications. He also stated that the District will be holding a Special Meeting, April 20th at 3:00 p.m. to prepare for the FY 2016-17 budget and discuss Program Goals and Objectives relating to the budget. 5 Minutes 4/13/2016 etb Information only. LEGAL COUNSEL REPORT No reports at this time. BOARD OF DIRECTORS’ COMMENTS Director Shelton congratulated staff on their amazing efforts in providing excellent customer service to our constituents, and thanked staff for preparing mapping locations of fire hydrants throughout the District to assist local Fire Departments. Director Smith stated that he will be having his weather based irrigation controller installed tomorrow and encouraged everyone to attend the Conservation Workshop on May 3rd at 9 a.m. Director Morales stated that it is a pleasure to support Chairman Coats with the CSDA Board Resolution and welcomed the conservation commission members in the audience and thanked them for their community service. Vice Chairman Carrillo thanked Mr. Martinez and Mrs. Malloy for their efforts in the Districts’ adjusted conservation target standard of 22%. Chairman Coats concurred with Director Morales and Vice Chairman Carrillo’s comments and also thanked Mr. Peng for his efforts in setting high standards for the District’s technology; he commended District staff and stated that he believes and knows that East Valley Water District has the right staff members in the right positions and it was expressed tonight with having representatives from Dubai come to see what our District is doing. The Chairman closed the meeting with the following statement, “Help insure your water future by supporting the Sterling Natural Water Resource Center”. Information only. ADJOURN The meeting adjourned at 6:11 p.m. _________________________ Ronald L. Coats, Chairman __________________________ John J. Mura, Secretary