HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/08/20161
Minutes 6/8/2016 smg
Approved July 13, 2016
EAST VALLEY WATER DISTRICT June 8, 2016
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 3:30 p.m.
PRESENT: Directors: Carrillo, Coats, Morales,Smith
ABSENT: Director: Shelton
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer; Jose Martinez, Assistant General Manager;
Justine Hendricksen, District Clerk; Shayla Gerber, Administrative
Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 3 :31
pm.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Carrillo-Smith) that the June 8, 2016 agenda be approved as submitted.
CLOSED SESSION
The Board entered into Closed Session at 3:31 p.m. as provided in the Ralph M. Brown
Act Government Code Sections 54956.9(d)(1) and 54956.8 to discuss the item listed on
the agenda.
Director Shelton arrived at 3:42 p.m.
THE BOARD RECONVENED THE MEETING AT 5:30 P.M.
Mr. Charles Roberts led the flag salute.
2
Minutes 6/8/2016 smg
ROLL CALL
PRESENT: Directors: Carrillo, Coats, Morales, Shelton, Smith
ABSENT: None
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
With respect to Item #2: No reportable action taken.
With respect to Item #3: No reportable action taken.
With respect to Item #4: No reportable action taken.
With respect to Item #5: Approved as follows:
M/S/C (Carrillo-Shelton) and by unanimous vote (5–0) that the Board approve the
sale of property identified as APN: 0297-061-22 and 0297-061-23 to San Bernardino
Valley Municipal Water District under the terms and payment listed.
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 5 :39
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVE THE MAY 18, 2016 SPECIAL BOARD MEETING MINUTES
M/S/C (Shelton-Smith) that the Board approve the May 18, 2016 special board
meeting minutes as submitted.
ACCEPT AND FILE THE FINANCIAL STATEMENTS AS OF, AND FOR THE PERIOD ENDED,
APRIL 30, 2016
M/S/C (Shelton-Smith) that the Board accept and file the financial statements as
of, and for the period ended, April 30, 2016 as submitted.
DIRECTORS’ FEES AND EXPENSES FOR MAY 2016
M/S/C (Shelton-Smith) that the Board approve the Directors’ fees and expenses
for May 2016 as submitted.
3
Minutes 6/8/2016 smg
DISBURSEMENTS
M/S/C (Shelton-Smith) that the General Fund Disbursements #247426 through
#247618 which were distributed during the period of April 1, 2016 through April 30,
2016, bank drafts and ACH Payments in the amount of $2,750,855.63 and $342,546.19
for payroll and benefit contributions, totaling $3,093,401.82 be approved.
UPDATE ON THE CLEAN WATER FACTORY ENVIRONMENTAL IMPACT REPORT (EIR)
Ms. Jane Usher, Environmental Attorney, reviewed comments made on behalf of East
Valley Water District in response to the Draft Environmental Impact Report for the Clean
Water Factory and responded to questions and concerns of the Board.
Information only.
2015 URBAN WATER MANAGEMENT PLAN PRESENTATION
The Assistant General Manager provided a brief presentation in regards to the 2015
Urban Water Management Plan Update; he stated that it is to be updated every five
years and is required for certification of loans and grants; that it is one of the
foundational documents for new development; that this is a collaborative effort within
San Bernardino Valley Municipal Water District’s service area, that has produced a
Regional Urban Water Management Plan which addresses both regional and individual
water supplies. He reviewed the components of the Urban Water Management Plan and
described how water conservation efforts, regulations, population forecasting and
demand projections tied into the plan. The Assistant General Manager noted that there
were changes to the calculations in slides #5 and #6.
Information only.
ADJOURN TO PUBLIC HEARING AT 6:35 P.M.
PUBLIC COMMENTS
Chairman Coats declared the public participation section of the meeting open at 6 :35
p.m.
The General Manager/CEO clarified a question Mr. Yauger asked in regards to slides
contained in the 2015 Urban Water Management Plan Presentation.
There being no further written or verbal comments, the public participation section
was closed at 6:39 p.m.
ADJOURN TO REGULAR BOARD MEETING AT 6:39 P.M.
4
Minutes 6/8/2016 smg
BOARD DISCUSSION
The Board had no comments.
ADOPT THE 2015 REGIONAL URBAN WATER MANAGEMENT PLAN UPDATE
M/S/C (Morales-Smith) that the Board adopt the 2015 Regional Urban Water
Management Plan Update as presented.
Roll call vote:
Director Morales - Yes
Director Smith - Yes
Director Shelton - Yes
Vice Chairman Carrillo – Yes
Chairman Coats - Yes
DISCUSSION AND POSSIBLE ACTION REGARDING THE PUMALO STREET WATER MAIN
REPLACEMENT PROJECT
The General Manger/CEO deferred the agenda item until further review and requested
that this item be reagendized to the June 22, 2016 regular board meeting.
BOARD OF DIRECTORS’ REPORTS
Director Smith reported on the following: on June 1st he attended the special meeting
to review the draft budget and on June 3rd he attended the Legislative & Public Outreach
Committee meeting where they discussed social meeting engagement and possible
legislative activity that may impact East Valley Water District.
Director Shelton reported on the following: she attended San Bernardino Valley
Municipal Water District’s board meeting on June 7th where they discussed partnering
with retail agencies to pay 25% of rebates for water efficiency items.
Director Morales reported on the following: he reviewed the agenda of the City of San
Bernardino Water Board Commissioners meeting where they took action on an item
regarding public outreach pertaining to the lawsuit against East Valley Water District
and the Sterling Natural Resource Center.
Vice Chairman Carrillo reported on the following: on June 3rd he attended the Legislative
& Public Outreach Committee meeting.
Chairman Coats reported on the following: on May 27th, he and Mark Bulot, Chairman of
San Bernardino Valley Municipal Water District, attended an interview with Charter TV
in regards to the Sterling Natural Resource Center and it will be viewable on the public
access channel and on the East Valley Water District website once completed.
Information Only.
5
Minutes 6/8/2016 smg
GENERAL MANAGER/CEO REPORT
The General Manager/CEO reported on the following: on June 4th the District hosted a
“Gardening Basics” workshop: Efficient Irrigation Systems. The General Manager/CEO
congratulated Ms. Kimberly Cox on her re-election to the LAFCO Board; he also reported
that the District received the Certificate of Achievement for Excellence in Financial
Reporting; that he had the opportunity to shadow Customer Service and that it was very
informative and next he will shadow a treatment plant operator. He encouraged the
Board to attend the school supply drive for Hunt Elementary School on June 16th at 3:00
p.m.
Information only.
LEGAL COUNSEL REPORT
No reports at this time.
BOARD OF DIRECTORS’ COMMENTS
Director Morales stated that ACWA will be hosting an Infrastructure tour in October. He
expressed his appreciation to Mr. Tompkins and staff for an excellent job on the budget
and for receiving the Certificate of Achievement for Excellence in Financial Reporting.
Director Smith commended the General Manager/CEO on assisting a customer after
hours that needed assistance at the kiosk located in front of the building.
Director Shelton recognized Customer Service for their efforts in assisting customers
and taking care of the many phone calls they receive each day.
Chairman Coats commended Mr. Tompkins and staff on a job well done and closed the
meeting with the following statement, “Help insure your water future by supporting
the Sterling Natural Water Resource Center”.
Information only.
ADJOURN
The meeting adjourned at 6:50 p.m.
___________________________
Ronald L. Coats, Board President
__________________________
John Mura, Secretary