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Home My WebLink AboutMinutes - EVWD Board of Directors - 06/22/20161 Minutes 6/22/2016 smg Approved July 13, 2016 EAST VALLEY WATER DISTRICT June 22, 2016 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 4:30 p.m. PRESENT: Directors: Carrillo, Coats, Morales, Shelton, Smith ABSENT: None STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, District Clerk; Shayla Gerber, Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Coats declared the public participation section of the meeting open at 4:31 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Shelton-Carrillo) that the June 22, 2016 agenda be approved as submitted. CLOSED SESSION The Board entered into Closed Session at 4:31 p.m. as provided in the Ralph M. Brown Act Government Code Sections 54957.6(a) and 54956.9(d)(1) to discuss the item(s) listed on the agenda. THE BOARD RECONVENED THE MEETING AT 5:30 P.M. Mr . Jensen led the flag salute. ROLL CALL PRESENT: Directors: Carrillo, Coats, Morales, Shelton, Smith ABSENT: None 2 Minutes 6/22/2016 smg ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #2: No reportable action taken. With respect to Item #3: No reportable action taken. With respect to Item #4: No reportable action taken. With respect to Item #5: No reportable action taken. PUBLIC COMMENTS Chairman Coats declared the public participation section of the meeting open at 5 :36 p.m. Ms. Susan Longville suggested that East Valley Water District and San Bernardino Municipal Water Department, should meet and have an open debate pertaining to the Sterling Natural Resource Center and the Clean Water Factory; she suggested that the League of Women Voters be mediators. There being no further written or verbal comments, the public participation section was closed at 5:44 p.m. APPROVE THE MAY 11, 2016 REGULAR BOARD MEETING MINUTES M/S/C (Smith-Shelton) that the Board approve the May 11, 2016 regular board meeting minutes as submitted. APPROVE THE MAY 25, 2016 REGULAR BOARD MEETING MINUTES M/S/C (Smith-Shelton) that the Board approve the May 25, 2016 regular board meeting minutes as submitted. APPROVE THE JUNE 1, 2016 SPECIAL BOARD MEETING MINUTES M/S/C (Smith-Shelton) that the Board approve the June 1, 2016 special board meeting minutes as submitted. ADOPT RESOLUTION 2016.14 APPROVING THE DISTRICT’S 2015 REGIONAL URBAN WATER MANAGEMENT PLAN M/S/C (Smith-Shelton) that the Board adopt resolution 2016.14 approving the District’s 2015 Regional Urban Water Management Plan. ADOPT PROPOSED BUDGET FOR FY 2016-17 The Chief Financial Officer provided an overview of the proposed budget, reviewed influences on the Budget and thanked the Board for attending the Budget meetings; he 3 Minutes 6/22/2016 smg stated that a spending plan was put together based on staff program goals and objectives. He summarized the operating budget, reviewed the capital budget and stated that a majority of the changes to the capital improvement program were related to the Sterling Natural Resource Center. Vice Chairman Carrillo expressed his gratitude to the Chief Financial Officer for providing a transparent document. Chairman Coats stated that the Budget is fantastic, easy to read and transparent. M/S/C (Carrillo-Shelton) that the Board adopt the proposed FY 2016-17 Operating and Capital Improvement Program Budget. PUMALO STREET WATER MAIN REPLACEMENT PROJECT General Manager/CEO stated that District staff has been identifying water mains that are in need of replacement; that the pipeline along Pumalo Street between Golden and Del Rosa Avenue is in need of immediate replacement and that due to the location of the pipeline being in front of Hunt Elementary School, it would be prudent to replace the pipeline while school is out of session for summer vacation. He stated that construction is estimated to take approximately 10 weeks; that the District received three bids and staff recommends Merlin Johnson Construction Inc. be awarded the contract. M/S/C (Carrillo-Smith) that the Board award the professional services contract to Merlin Johnson Construction Inc., in the amount of $486,640.50 and authorize the General Manager/CEO to purchase the materials separately for the amount of $130,000. BOARD OF DIRECTORS’ REPORTS Director Morales reported on the following: he attended the Recycled Water Ad-Hoc Committee meeting; on June 15th he attended the LAFCO Board of Commissioners; on June 21st he met with guests attending the North Fork Water System Tour; and he attended the City of San Bernardino board meeting where they discussed a proposed water rate increase. Director Shelton reported on the following: on June 16th she attended the San Bernardino Valley Municipal Water District Advisory Commission on Water Policy meeting where progress on the Sustainability Council was discussed as well as importing state water; on June 20th she attended the CSDA meeting where she received a presentation: Unique Challenges in Groundwater Recharge. Director Smith reported on the following: on June 21st he attended the North Fork Water System Tour where he toured the Seven Oaks Dam and Edison power plants. Chairman Coats reported on the following: on June 16th he attended the San Bernardino Valley Municipal Water District Advisory Commission on Water Policy meeting; on June 20th he attended the CSDA meeting; on June 10th and June 13th he attended the Recycled 4 Minutes 6/22/2016 smg Water Ad-Hoc Committee meetings and on June 21st he attended the San Bernardino Valley Municipal Water District’s Board meeting where they cast a vote for him for the Southern Network Seat B for California Special Districts Association. Information only. GENERAL MANAGER/CEO REPORT The General Manager/CEO reported on the following: he informed the Board that the new conservation goal is now 15%, which was determined by a self-certification process as a region wide effort, mandated by the State Water Resources Control Board; that on June 15th the District hosted a free community workshop titled “Efficient Irrigation Systems” and on June 21st the District hosted its annual North Fork Water System Tour; he offered his appreciation to Ms. Malloy, Ms. Contreras and staff on their hard work with preparing for the tour. The General Manager/CEO stated that he worked alongside the Production Department staff and it was informative; that the EVWD Employee Events Committee hosted its annual school supply drive for Hunt Elementary; the Consumer Confidence Reports were mailed out to customers; and that staff will be providing sewer demonstrations to the Board over the next few months. The General Manager/CEO informed the Board of upcoming events: • June 23rd the San Bernardino County Sheriff’s Department will be presenting an “Active Shooter” training program at the District. • June 27th at 2:30 p.m. - Engineering & Operations Committee Meeting. • June 28th at 3:30 p.m. - Finance & Policy Committee Meeting. • June 24th through July 12th the General Manager/CEO will be on vacation and the Assistant General Manager will be assuming his duties. • July 4th the District will be closed to celebrate Independence Day. Information only. LEGAL COUNSEL REPORT No reports at this time. BOARD OF DIRECTORS’ COMMENTS Director Smith thanked District staff for putting together the North Fork Water System Tour and stated that he had an enjoyable time at the Ice Cream Social. Director Morales praised District staff on a job well done on the District’s annual Consumer Confidence Report; he stated that the Hunt Elementary School fundraiser was a positive event; and that he received positive feedback from attendees of the North Fork Water System Tour. 5 Minutes 6/22/2016 smg Vice Chairman Carrillo stated that the Budget is on target and recognized how far it has come since last year; he also commended staff on a job well done in regards to the Budget. The General Manager/CEO interceded and recognized staff that attended the North Fork Water System Tour and assisted a family that had been trapped on the mountain for a few days after their automobile became disabled. Chairman Coats suggested the public to read the “Pipeline” and closed the meeting with the following statement, “Help insure your water future by supporting the Sterling Natural Water Resource Center”. Information only. ADJOURN The meeting adjourned at 6:20 p.m. ___________________________ Ronald L. Coats, Board President __________________________ John Mura, Secretary