HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 02/11/2015 Approved February 25, 2015
EAST VALLEY WATER DISTRICT February 11, 2015
BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:33 p.m. Governing Board
member Shelton led the flag salute.
PRESENT: Directors: Carrillo, Coats, Coleman, Morales, Shelton
ABSENT: Directors: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial
Officer; Tom Holliman, Engineering and Operations Manager; Cecilia
Contreras, Senior Administrative Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
SUPPLEMENTAL INFORMATION FROM THE GENERAL MANAGER REGARDING AGENDA
ITEMS
No supplemental information at this time.
PRESENTATIONS a CEREMONIAL ITEMS
No presentations Et ceremonial items at this time.
PUBLIC COMMENTS
Chairman Morales declared the public participation section of the meeting open at 5:34
p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF AGENDA
The General Manager/CEO requested to reorder the closed session agenda items, so that
item #13 is presented before item #10.
M/S/C (Coats-Carrillo) that the February 11, 2015 agenda be approved as
amended.
APPROVE THE JANUARY 21, 2015 SPECIAL BOARD MEETING MINUTES
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M/S/C (Coats-Shelton) that the January 21, 2015 special meeting minutes be
approved as submitted.
APPROVE THE JANUARY 28, 2015 REGULAR BOARD MEETING MINUTES
M/S/C (Coats-Shelton) that January 28, 2015 regular board meeting minutes be
approved as submitted.
APPROVE THE DIRECTORS' FEES AND EXPENSES FOR JANUARY 2015
M/S/C (Coats-Shelton) that the Directors' fees and expenses for January 2015 be
approved as submitted.
ADOPT THE SOCIAL MEDIA POLICY AND AUTHORIZE THE GENERAL MANAGER/CEO TO
IMPLEMENT SOCIAL MEDIA OUTREACH
M/S/C (Coats-Shelton) to adopt the Social Media policy and authorize the General
Manager/CEO to implement social media outreach.
ACCEPT AND FILE THE FINANCIAL STATEMENTS FOR THE PERIOD ENDING DECEMBER
31, 2014
M/S/C (Coats-Shelton) to accept and file the financial statements for the period
ending December 31, 2014.
AWARD PROGRAM MANAGEMENT SERVICES CONTRACT TO KENNEDY/JENKS
CONSULTANTS FOR THE DISTRICT'S RECYCLED WATER CENTER
The General Manager/CEO presented the background information for the Recycled Water
Facility; that the District will be presenting the application to LAFCO soon and with
positive thinking would like to move forward with choosing a project manager for the
project. He stated that the District sent out a Request for Proposal and that four firms
expressed interest. The firms were asked to submit resumes of the program managers
along with their billing rates. After the interviews were conducted, the selection was
made for Kennedy/Jenks Consultants.
M/S/C (Coats-Shelton) to award Program Management Services contract to
Kennedy/Jenks Consultants for the District's Recycled Water Center.
AWARD LEGAL SERVICES CONTRACT TO MUSICK, PEELER a GARRETT, LLP DURING THE
PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT AND RELATED CEQA
COMPLIANCE MATTERS FOR THE DISTRICT'S RECYCLED WATER CENTER
The General Manager/CEO stated that with the advice of the District's legal counsel, the
District released a Request for Proposal to firms that would maintain the permitting and
environmental documents for the Recycled Water Center; that five firms responded and
the proposals were reviewed and an interview was conducted with the top ranked firm
to gain a full understanding of their approach.
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M/S/C (Coleman-Carrillo) to award legal services contract to Musick, Peeler Et
Garrett, LLP during the preparation of an environmental impact report and related CEQA
compliance matters for the District's Recycled Water Center.
AWARD PROFESSIONAL SERVICES CONTRACT TO ESA TO PREPARE AN ENVIRONMENTAL
IMPACT REPORTS AND RELATED CEQA COMPLIANCE MATTERS FOR THE DISTRICT'S
RECYCLED WATER CENTER
The General Manager/CEO stated that numerous activities need to be done in parallel
with each other pertaining to the District's Recycled Water Center; a Request for
Proposal was sent out to firms to assist with the permitting and environmental
documents for the project; that four proposals were received, reviewed and interviews
conducted with the top two firms.
M/S/C (Coleman-Coats) to award Professional Services Contract to ESA to prepare
environmental impact reports and related CEQA compliance matters for the District's
Recycled Water Center.
BOARD OF DIRECTORS REPORTS
Vice Chairman Coats reported on the following: attended a meeting on February 3 at San
Bernardino Valley Municipal Water District where the District's recycled water project
was a topic of discussion and their continued support; that Susan Longville was
impressed by the District's budget workshop.
Director Carrillo has nothing to report at this time.
Director Shelton thanked Charles Roberts from the Highland Community Newspaper for
keeping everybody informed.
Director Coleman reported on the following: attended the Water Education Foundation
conference in Sacramento and topics were adding meters to groundwater wells, delta
smelt concern, media interaction, and Brown Act violations; attended a special meeting
training for Proposition 218 hearing.
Chairman Morales reported on the following: attended a meeting for Registrars for
Special Districts in ways to help save money, consolidate elections, provide legal
analysis, and cost of elections; will attend the East Valley Association of Realtors
meeting with the General Manager/CEO.
Information only.
GENERAL MANAGER/CEO REPORTS
The General Manager/CEO reported on the following: ACWA Legislative Dates on March
3-4, District's legislative meeting on March 10, Special meeting on March 18 for the
LAFCO application and to review the Strategic Plan, Conservation workshop scheduled
for March 21, Public Hearing is scheduled for March 25 in regards to the new proposed
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rate structure, effective in March the District office hours will be changing to allow staff
training time in the morning, an emergency preparedness training for the policy makers
will be on April 1 if any Board members are interested in attending.
LEGAL COUNSEL REPORT
The District's Legal Counsel stated that he has a small stack of the District's 218 notices
that went out and other agencies are asking about them and commenting that they are
very nice piece of work.
BOARD OF DIRECTORS COMMENTS
Director Carrillo thanked Ms. Kelly Malloy and her team for the Proposition 218 notices
that went out; that they looked very professional. He stated that he is excited to attend
the ACWA Legislative Symposium and for the one on one meeting's that they will be able
to have when they go up for the one-day trip to Sacramento.
Director Coleman stated that he learned at the Water Education Foundation conference
the best time to reach the legislators in Sacramento is between Monday and Thursday
morning.
Chairman Morales stated that with approving the three contracts it shows that the Board
is continuing to move forward, is meeting and exceeding expectations, and that they are
starting the momentum to looking forward into the future.
The Board took a break at 6:17 p.m.
CLOSED SESSION
The Board entered into Closed Session at 6:26 p.m. as provided in the Ralph M. Brown
Act Government Code Sections 54956.8, and 54957 to discuss the items listed on the
agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to open session at 6:58 p.m. The items listed on the agenda were
discussed in closed session with the following action being taken:
With respect to item #13
No reportable action taken.
With respect to item #10
No reportable action taken.
With respect to item #11
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M/S/C (Carrillo-Coats) to approve the Buy-Sell Agreement for property identified, for
the price of $1,450,000, subject to obtaining all entitlements including LAFCO approval
and satisfying CEQA requirements to construct a recycled water factory thereon.
With respect to item #12
M/S/C (Carrillo-Coats) to approve the Buy-Sell Agreement for the property identified,
for the price of $1,200,000, subject to obtaining all entitlements including LAFCO
approval and satisfying CEQA requirements to construct a recycled water factory
thereon.
ADJOURN
The meeting adjourned at 7:00 p.m.
es rates, Jr., Chairman
John J. Mura, S cretary
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