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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 02/25/2015 Approved March 25, 2015 EAST VALLEY WATER DISTRICT February 25, 2015 BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:31 p.m. Ms. Jody Scott led the flag salute. PRESENT: Directors: Carrillo, Coats, Coleman, Morales ABSENT: Director: Shelton STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Tom Holliman, Engineering and Operations Manager; Justine Hendricksen, District Clerk; Eileen Bateman, Senior Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public II SUPPLEMENTAL INFORMATION FROM THE GENERAL MANAGER REGARDING AGENDA ITEMS • INTRODUCTION OF NEWLY HIRED EMPLOYEES The General Manager/CEO introduced the District's new employees to the Board. • Brandon Lopez, Field Service Representative • Jessica Reed, Customer Service Representative (Temp) • Jennifer Wallace, Customer Service Representative (Temp) • Alex Larios-Rivas, Meter Reader PRESENTATIONS Et CEREMONIAL ITEMS The General Manager/CEO requested that the presentation from Southern California Edison be re-scheduled as representatives were unable to attend. PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 5:32 pm. There being no written or verbal comments, the public participation section was closed. Minutes: 02/25/15 etb APPROVAL OF AGENDA Chairman Morales requested that Closed Session Item #10 - Public Employee Performance Evaluation be removed from the agenda as there are no updates at this time. M/S/C (Coats-Carrillo) that the February 25, 2015 agenda be approved as amended. APPROVE THE FEBRUARY 10, 2015 SPECIAL BOARD MEETING MINUTES M/S/C (Coats-Coleman) that the February 10, 2015 special meeting minutes be approved as submitted. APPROVE THE FEBRUARY 11, 2015 REGULAR BOARD MEETING MINUTES M/S/C (Coats-Coleman) that February 11, 2015 regular board meeting minutes be approved as submitted. ADOPT RESOLUTION 2015.03 - A RESOLUTION ESTABLISHING A BOND REIMBURSEMENT DATE OF FEBRUARY 25, 2015 M/S/C (Coleman-Coats) that the Board adopt Resolution 2015.03. ADOPT EAST VALLEY WATER DISTRICT'S 2015 LEGISLATIVE PLATFORM Ms. Malloy, Public Affairs/Conservation Manager reviewed the proposed Legislative Platform which included information regarding the District's service area, disadvantaged community status, future water and sewer service potential, development activity, water resources, recycled water, water rates, roles and responsibilities of the District and the legislative and regulatory platform. Chairman Morales stated that this Legislative Platform is a critical component for the District's ability to pursue funding opportunities. M/S/C (Carrillo-Coats) that the Board adopt East Valley Water District's 2015 Legislative Platform. REVIEW AND APPROVE FY 2014-15 MID-YEAR BUDGET UPDATE The General Manager/CEO provided a detailed summary of the District's Mid-Year Budget Review including: financial summary of revenues and expenditures, year to date accomplishments and performance measures, operational summary, capital expenses and ongoing goals and objectives, the District's reserves to date and transfer of funds to cover the mid-year adjustments. The Board discussed the District's capital projects, expenditures and revenues. 2 Minutes: 02/25/15 etb Chairman Morales opened the meeting for public comments. Ms. Jody Scott inquired about the comparison period of the operational summary, revenue summary, future projects of the District, Proposition 218 notices and the Legislative Platform information as it pertains to the mid-year budget review. Chairman Morales addressed the public's comments. He thanked staff on behalf of the Board for the mid-year report, and stated that he is very comfortable with the amount of reserves held and moving forward with capital projects in a prudent fiscal approach. The General Manager/CEO commended staff on their efforts and the information that was provided. M/S/C (Carrillo-Coats) that the Board approve the FY 2014-15 mid-year budget update. BOARD OF DIRECTORS REPORTS Director Coleman reported on the following: he attended the San Bernardino Area Chamber of Commerce Koffee Klatch meeting on February 18th and discussed the District's budget based rates, water conservation and how to decrease water usage. He suggested changing out sprinkler heads to reduce the amount of water required for landscaping. He also attended the Highland City Council meeting on February 24th where they discussed the sewer-line located in City Creek, timeline for repairs and the City's obligation to be involved with the District. Director Carrillo had no reports at this time. Vice Chairman Coats reported on the following: he attended Valley District's meeting on February 17th, the topics discussed were the Santa Ana River Watershed Integrated Regional Water Management Plan updates and plan approval, that the District is one of 16 agencies that provides input on the report, the plan balances flood water management and storm water recharge in the basin, tax dollars, and security enhancements to prevent theft to facilities including the hydroelectric turnouts for East Valley Water District's Plant 134. Chairman Morales reported on the following: he attended the East Valley Association of Realtors monthly meeting and reported that they were excited to have the injection of the East Valley Water District and our water information as part of their strategic operations and programs. They will be utilizing our facility to showcase water efficiencies and regional partnerships; he also met with the Chairman and General Manager of Cucamonga Valley Water District along with Mr. Mura to discuss regional water issues, ACWA Region 9 and the possibility of future collaboration. Chairman Morales asked Director Coleman about the conversation he had on February 18th with the City of San Bernardino and some misinformation that was given during that meeting and the subsequent meeting Mr. Coleman had with the General Manager and the 3 Minutes: 02/25/15 etb CFO to get some clarity on his misinformation. He also stated that Mr. Coleman's report did not include that he attended the meeting on the 25th to correct his misstatements. Director Coleman apologized for not including this in his report, he stated that he went back this morning, February 25th and made mention that he had been in error on some of the information he provided, and gave the people the information they requested, some of them were East Valley Water District customers and he explained to them that the District was going to have a meeting on March 25th and that they should be getting the information in the mail shortly. Chairman Morales stated that unfortunately this was not the information that he was provided today by those who were in attendance. He indicated to Mr. Coleman that they will have to figure things out moving forward. Information only. GENERAL MANAGER/CEO REPORTS The General Manager/CEO provided information regarding his presentation to the Northeast Sterling Neighborhood Association, staff meeting to discuss the revisions to the District's strategic planning process, including the District's Mission Statement and Goals a Objectives for the coming year; that the Emergency Response Network of the Inland Empire (ERNIE) will be hosting an Emergency Operation Center (EOC) training session for Policy makers on Wednesday, April 1, 2015, the training will be held at the District and will cover roles that elected officials have in making decisions on the operations of the organization, how they coordinate with the EOC and local officials during an emergency event; staff is also attending section specific training for the EOC hosted by ERNIE; that we are working towards the goat of having all District employees trained in emergency preparedness, staff from Administration, Customer Service, Field and Production attended an ICS, SEMS, NIMS overview workshop through the CA-NV Section of AWWA. He stated that he will be going to Sacramento this Friday to meet with the State Water Resources Control Board to discuss SRF funding for the Recycled Water Center and that the ACWA's Legislative Symposium will be held next week in Sacramento on March 3-4. LEGAL COUNSEL REPORT No reports at this time. BOARD OF DIRECTORS COMMENTS Director Carrillo thanked the General Manager/CEO for his report and that he will be in attendance at the ACWA Legislative Symposium on behalf of the Board. Director Coleman stated that at the San Bernardino Chamber of Commerce get together they provided information on the Habitat for Humanity program and that they discussed water conservation that is being implemented for more water efficient homes in the future. He also stated that he is glad to have the education tonight and to have received 4 Minutes: 02/25/15 etb the extra information to help with the workflow and system efficiency and capable of meeting the needs of the community. Chairman Morales asked each Board Member if they had received the information package for the General Manager/CEO's evaluation review including the time requirements to comply with the contract obligations. He thanked the public for their attendance this evening. ADJOURN The meeting adjourned at 7:06 p.m. es ora es, Jr., Chairman John J. Mura, cretary 5 Minutes: 02/25/15 etb I I I