HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/13/2015 111 Approved May 27, 2015
EAST VALLEY WATER DISTRICT May 13, 2015
BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Mr. Brian Tompkins
led the flag salute.
PRESENT: Directors: Carrillo, Coats, Coleman, Morales, Shelton
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial
Officer; Tom Holliman, Engineering and Operations Manager; Justine
Hendricksen, District Clerk; Cecilia Contreras, Senior Administrative
Assistant
LEGAL COUNSEL: Jean Cihigoyenetche
GUEST(s): Members of the public
SUPPLEMENTAL INFORMATION FROM THE GENERAL MANAGER REGARDING AGENDA
ITEMS
No supplemental information at this time.
PRESENTATIONS Et CEREMONIAL ITEMS
No presentations Et ceremonial items at this time.
PUBLIC COMMENTS
Chairman Morales declared the public participation section of the meeting open at 5:33
pm.
Mr. Fred Yauger inquired about the District providing a list of contractors and landscape
architects to customers.
The General Manager/CEO responded stating that with the Governors Executive orders,
the District has changed paths and is focusing on alternative options to assist rate
payers with conservation efforts.
There being no further written or verbal comments, the public participation section was
closed.
Minutes: 05/13/15 cmc
APPROVAL OF AGENDA
M/S/C (Coats-Coleman) that the May 13, 2015 agenda be approved as submitted.
DISBURSEMENTS
M/S/C (Coats-Shelton) that the General Fund Disbursements #243929 through
#244166 which were distributed during the period of March 1, 2015 through March 31,
2015, bank drafts and ACH Payments in the amount of $2,121,190.57 and $293,883.67
for payroll and benefit contributions, totaling $2,415,074.24 be approved.
ACCEPT AND FILE THE FINANCIAL STATEMENTS AS OF, AND FOR THE PERIOD ENDED,
JANUARY 31, 2015
M/S/C (Coats-Shelton) that the Board accept and file the financial statements as
of, and for the period ended, January 31, 2015.
ACCEPT AND FILE THE FINANCIAL STATEMENTS AS OF, AND FOR THE PERIOD ENDED,
FEBRUARY 28, 2015
M/S/C (Coats-Shelton) that the Board accept and file the financial statements as
of, and for the period ended, February 28, 2015.
DIRECTORS' FEES AND EXPENSES FOR APRIL 2015
M/S/C (Coats-Shelton) that the Directors' fees and expenses for April 2015 be
approved as submitted.
APPROVE OPENING A NEW BANK ACCOUNT WITH CITIZENS BUSINESS BANK FOR THE
PURPOSE OF CLEARING REMITTANCES OF FUNDS FROM ELECTRONIC PAYMENT
PROCESSING VENDORS
The Chief Financial Officer provided an overview of payment options that have become
available to rate payers over the past years; that these new payments require the
District to contract with new payment processors in order to collect the funds; that
these funds are then deposited into the District's checking account. He stated that
several vendors make daily deposits into the same account and reconciling the account
has become very labor intensive; that opening a clearing account would streamline the
process and reduce errors and delayed remittances.
M/S/C (Coleman-Coats) that the Board approve opening a new bank account with
Citizens Business Bank for the purpose of clearing remittances of funds from electronic
payment processing vendors.
BOARD OF DIRECTORS REPORTS
Director Carrillo reported on the following: the Ad-Hoc Conservation Committee met
with staff regarding conservation measures and that a full report will be brought back to
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the Board for review and approval; the North Fork Ad-Hoc committee met and discussed
potential candidates for legal services, after presenting the information to the Board
Michel Staples was appointed the legal counsel for North Fork Water Company; he
attended the ACWA conference and found it to be a very productive trip.
Director Shelton reported on the following: she attended the ACWA conference and
found the seminars to be very informative.
Director Coleman reported on the following: he attended the San Bernardino Area
Chamber of Commerce and was able to provide a water saving tip to the group; he
attended computer training with District staff; he also attended the ACWA conference
and provided an update on the activities and seminars that he attended.
Vice Chairman Coats reported on the following: he attended the ACWA conference and
was very intrigued by the sessions that he attended.
Chairman Morales reported on the following: he attended the ACWA conference and was
able to obtain valuable information on Proposition 1 funding and the Governor's budget.
Information only.
GENERAL MANAGER/CEO REPORTS
The General Manager/CEO reported on the following: ratepayers should be receiving
their second round of shadow bills, the District hosted the ESRI Southern California
Water/Wastewater User Group meeting, the District received a letter from the City of
San Bernardino Water Department regarding a proposed treatment rate adjustment, the
semiannual Fitch Rating Update where the District received a AA-, the District hosted
the a San Bernardino County Emergency Operations Area Crisis Communications Class,
the District's Employee Events Association participated in purchasing and serving lunch
to the volunteers at the Highland Community Day of Service and provided desserts to
Fire Station #1 during the City of Highland Public Safety Appreciation Week, District staff
attended the ERNIE Table top exercise training where the focus was on mutual aid
contacts, District staff provided a tour to a local Model A Ford Car Club as part of their
annual Thurman Flats drive and also to a group of students from the Water Resources
Institute.
Ms. Kelly Malloy provided an update to the Board regarding the Drought: that the
situation is becoming more severe; that the District showed a 15 percent water
reduction compared to 2013; that the latest changes are there is to be no irrigation in
turf medians and no potable water to be used for landscape irrigation in new
construction unless it is a drip system or microscape; and that the District is currently
working with the City of Highland and the City of San Bernardino to help with these
changes.
Information only.
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LEGAL COUNSEL REPORT
No reports at this time.
Information only.
BOARD OF DIRECTORS COMMENTS
Director Coleman
Chairman Morales thanked the employees for donating their time and funds for the Day
of Service; that he is receiving calls regarding board expense reports and requests that
each Board Member be mindful to the new Board standards for reporting; that the AA-
Fitch rating is a testament to staff and their efforts.
Information only.
CLOSED SESSION
The Board entered into Closed Session at 6:34 p.m. as provided in the Ralph M. Brown
Act Government Code Sections 54956.8 to discuss the item that was added on the
agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to open session at 6:54 p.m. The items listed on the agenda were
discussed in closed session with the following action being taken:
With respect to item #8 - No reportable action taken.
With respect to item #9 - No reportable action taken.
ADJOURN
The meeting adjourned at 6:54 p.m.
orates, Jr., Chairman
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John J. Mura, S cretary
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