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Home My WebLink AboutMinutes - EVWD Board of Directors - 07/22/2015 Approved August 12, 2015 EAST VALLEY WATER DISTRICT July 22, 2015 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Mr. Tom Holliman led the flag salute. PRESENT: Directors: Carrillo, Coats, Coleman, Shelton, Morales ABSENT: None STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Tom Holliman, Engineering and Operations Manager; Justine Hendricksen, District Clerk; Eileen Bateman, Senior Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 5:31 pm. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Coats-Carrillo) that the July 22, 2015 agenda be approved as submitted. APPROVE THE JUNE 24, 2015 REGULAR BOARD MEETING MINUTES M/S/C (Coats-Carrillo) that the Board approve the June 24, 2015 regular board meeting minutes as submitted. Director Coleman abstained from the vote. APPROVE THE JULY 8, 2015 REGULAR BOARD MEETING MINUTES M/S/C (Coats-Carrillo) that the Board approve the July 8, 2015 regular board meeting minutes as submitted. Minutes: 07/22/15 etb ACCEPT AND FILE THE INVESTMENT REPORT FOR THE QUARTER ENDED JUNE 30, 2015 M/S/C (Coats-Carrillo) that the Board accept and file the investment report for the quarter ended June 30, 2015. ADOPT RESOLUTION 2015.17 - ADDING DELINQUENT NON-PAID CHARGES TO COUNTY TAX ROLLS M/S/C (Coats-Carrillo) that the Board adopt Resolution 2015.17. DISBURSEMENTS M/S/C (Coats-Carrillo) that the General Fund Disbursements #244713 through #244955 which were distributed during the period of June 1, 2015 through June 30, 2015, bank drafts and ACH Payments in the amount of $2,376,902.31 and $301,018.22 for payroll and benefit contributions, totaling $2,677,920.53 be approved. ADOPT RESOLUTION 2015.08 - ESTABLISHING AN INVESTMENT POLICY #7.6 The Chief Financial Officer provided a report of the investment policy including the following: the goals and objectives of the Finance Department, investment activity objectives of safety, liquidity, and yield on investment, the District's current policy, current investment allocations, proposed added investment types, credit rating requirements and steps the District will take moving forward with investments. M/S/C (Coats-Carrillo) that the Board adopt Resolution 2015.08. BOARD OF DIRECTORS REPORTS Director Carrillo reported on the following: he attended the Kiwanis Club meeting last week and provided a general update of the District's activity to date. Director Coleman reported on the following: he attended the San Bernardino Chamber of Commerce meeting on Wednesday morning and was able to field questions regarding water and conservation, he attended Senator Steinorth's meeting on Saturday by his invitation and was able to answer some questions on conservation, and attended the monthly Special District Association meeting and listened to a presentation regarding the necessity of improving testing for water quality. Director Shelton reported on the following: she attended the Special Districts Association meeting in Victorville and the items discussed included a presentation from Allison Mackenzie, CEO of Babcock Laboratories, regarding water testing for public health and their support for water agencies. Vice Chairman Coats reported on the following: he attended the Special District Association and the items discussed included lab testing requirements and FLAP standards; he attended the SBVMWD meeting where they discussed change in 2 Minutes: 07/22/15 etb groundwater storage in the basins and the importance of the State Water Project water recharge. Chairman Morales had no reports at this time. Information only. GENERAL MANAGER/CEO REPORTS The General Manager/CEO reported on the following: that on July 18th the District's IT Manager presented at the multi-national ESRI conference to water and wastewater agencies in San Diego. The presentation included how East Valley Water District utilized our GIS information for the conservation department; this event is an example of how the District is being recognized as a leader in the region and nationally in terms of utilizing technology to better serve the community. The First Responders Blood Drive will be held on July 27th from 1 :30 pm - 6:30 pm at the City of Highland offices; that he met with Chris Palmer from CSDA who is part of the newly formed CSDA Public Affairs Team and is the Southern California Field Coordinator. The CSDA Team will coordinate communication throughout California at a statewide and local level to assist in advancing the policy goals for the association and its members. He provided a drought update which included a total system reduction of 37% for the month of June and to put it in perspective, there was 129 gallons of water used per person per day for 2015 vs. 206 gallons per person per day in 2013. He commended Ms. Malloy, staff and the community for responding to the call for action with meeting the District's 28% reduction. Information only. LEGAL COUNSEL REPORT Legal Counsel stated that there are many new water laws and the challenge of the State Water Resources Control Board over the pre-1914 Water Rights; that the drought has served as an opportunity for the Governor and the State Resources Water Control Board to define those water rights that were untouchable prior to this review and the issuing of a $1.5 million fine against a water agency in central California who pumped water against their directives since they had pre-1914 Water Rights in place. Information only. BOARD OF DIRECTORS COMMENTS Director Coleman stated that he is thankful for all the kind words that have been spoken to him about his illness and recovery; he appreciates their kindness and consideration. He stated that he is extremely interested in what the District is going to do with our bonds and noticed that we have a little over $3 million with Union Bank earning .01 of 1% and if we were receiving the yields that were talked about in the amortization example, we would be earning about 50 times that money, so he is looking forward to 3 Minutes: 07/22/15 etb final results that are going to come out in the reports in the next six weeks or 90 days from now. Director Shelton noted that the District is sending information to customers regarding the fire hydrant flushing and how it is an important component to maintaining the quality standards for water distribution and assists the detection of deficiencies in the system. She stated that there is a small portion of the total monthly consumption that is flowing down the street to keep conservation efforts and ensure the safety of the water for our customers. Vice Chairman Coats commended Mr. Gerald Sievers, Field Superintendent, and his staff for their actions to ensure the safety of the District's facility during the recent fire near the north end on Sterling and the other on the north side of the 210 freeway near Del Rosa. That this action shows that the employees are engaged in this District and are taking the initiative on their own time to look and make sure that customers have water. Chairman Morales welcomed and recognized new attendees in the audience including Ms. Judith Valles and expressed his appreciation for their interest in the District's meeting. The Board took a break at 6:17 p.m. CLOSED SESSION The Board entered into Closed Session at 6:26 p.m. as provided in the Ralph M. Brown Act Government Code Sections 54956.8 to discuss the item listed on the agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to open session at 6:30 p.m. The item listed on the agenda was discussed in closed session with the following action being taken: With respect to item #8: M/S/C (Coleman-Coats) that the board approve the purchase of property identified as APN: 0279-211-01-0000 in the amount of $240,000, with an estimated close of escrow on August 25, 2015. ADJOURN The meeting adjourned at 6:31 p.m. Jam orates, Jr., Chairman J�- John J. Mura, S cretary 4 Minutes: 07/22/15 etb