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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/09/2015 Approved October 14, 2015 EAST VALLEY WATER DISTRICT September 9, 2015 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Mr. Tompkins led the flag salute. PRESENT: Directors: Carrillo, Coats, Coleman, Morales, Shelton ABSENT: None STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Tom Holliman, Engineering Manager; Justine Hendricksen, District Clerk; Cecilia Contreras, Senior Administrative Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PRESENTATIONS AND CEREMONIAL ITEMS • Presentation to Dan Davis for 25 years of dedicated public service The Chairman of the Board presented Resolution 2015.15 to Mr. Davis in recognition of his 25 years of service with East Valley Water District. PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 5:36 pm. Mr. Larry Malmberg introduced himself as a past board member of the East Valley Water District and that it has come to his attention that misconduct has taken place by current board member, Ben Coleman regarding his expenses, censorship and claims a lapse in memory; that Mr. Coleman does not deserve to be on this board and should resign. There being no further written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Coats-Carrillo) that the September 9, 2015 agenda be approved as submitted. Minutes: 09/09/15 cmc APPROVE THE AUGUST 12, 2015 REGULAR BOARD MEETING MINUTES M/S/C (Carrillo-Shelton) that the Board approve the August 12, 2015 regular board meeting minutes as submitted. DIRECTORS FEES AND EXPENSES FOR JULY AND AUGUST 2015 M/S/C (Carrillo-Shelton) that the Directors' fees and expenses for July and August 2015 be approved as submitted. HAZARD MITIGATION PLAN UPDATE The General Manager/CEO stated that September is emergency preparation month and the District takes our responsibility and role seriously and that emergency response will be a priority this fiscal year. Ms. Malloy provided an overview of the emergencies and disasters that we have seen in our region and stated that emergencies happen on a regular basis and is the reason why the District makes it a priority to plan and prepare. She reviewed the FEMA requirements for Special Districts and a requirement to adopt a plan that lists disasters that can occur in our area and how the District plans for them; that a FEMA approved Hazard Mitigation Plan is a necessity to allow our District to be able to receive funding from the Department of Homeland Security following a declared disaster. Ms. Malloy presented an overview of the background of this document and the processes that have been followed; she stated that once the plan is approved by FEMA, the District will begin a full plan revision which will also lead to an update of the Vulnerability Assessment and the Emergency Response Plan. Ms. Malloy briefed the Board on a full fire drill evacuation that had taken place earlier in the week to test processes; that an after action meeting was conducted with all staff to discuss the results and that the District has an obligation to respond during a disaster. Ms. Malloy informed the Board that the District will be participating in the Great California Shakeout drill on October 15 at 10:15 am which is a worldwide drill and everyone is encouraged to participate by registering at shakeout.org. The General Manager/CEO stated that staff is exploring options to hire an independent a consultant to assist with the updates and to ensure that our District will have the ability to receive federal funding. Chairman Morales stated that he looks forward to the review of the Hazard Mitigation Plan moving forward and also to the subsequent documents that follow. M/S/C (Coats-Shelton) that the Board of Directef s approve the Revised Hazard Mitigation Plan and adopt Resolution 2015.22 as submitted. 2 Minutes: 09/09/15 cmc BOARD MEETING SCHEDULE FOR NOVEMBER AND DECEMBER 2015 M/S/C (Coleman-Coats) that the Board approve the cancellation of the November 11, 2015, November 25, 2015 and the December 23, 2015 scheduled board meetings and schedule a special meeting for November 18, 2015. BOARD OF DIRECTORS REPORTS Vice Chairman Coats reported on the following: he attended a meeting at San Bernardino Valley District on September 1 to work on the agreement for the Recycled Water Center. Director Shelton reported on the following: she attended the Highland Chamber of Commerce breakfast where community development was discussed. Chairman Morales reported on the following: he attended a legislative committee meeting of the East Valley Association of Realtors and provided an update to the group on the progress of the Recycled Water Center; that he is participating in the Debt Investment Certificate Program; and that ACWA Region 9 is hosting a meeting on October 18 and the main topic is managing the drought. Information only. GENERAL MANAGER/CEO REPORTS The General Manager/CEO stated that concerns were raised at San Bernardino Valley Municipal Water District's board meeting regarding the Recycled Water project and that this item has been tabled. He stated that a meeting between East Valley Water District, Valley District, and the City of San Bernardino Water Department was held to discuss and better understand each other's concerns. He read a statement into the record that was jointly written by Stacy Aldstadt, Doug Headrick, and Mr. Mura: "We feet we had a productive meeting on Wednesday, September 9. For this reason we would like to reschedule the inter-board meeting to October. We want to continue to work together to develop consensus. This will allow us to further work on developing a draft recycled water project agreement and corresponding policies, and presentation to share with the Boards. Meanwhile, City of San Bernardino agrees that if the Agreement for the Construction and Operation of Groundwater Replenishment Facilities by and in between East Valley Water District and Valley District needs to move forward they will not object." The General Manager/CEO stated that he felt this was a productive meeting to better understand the needs of each District and this is a new opportunity to move forward and develop relationships that could result in additional regional projects between agencies for the good of the region. The General Manager/CEO reported on the following: EVWD Leadership training is beginning and managers and supervisors will be attending a Leadership Workshop at Cucamonga Valley Water District where they are hosting keynote speaker Dan Quiggle; a 3 Minutes: 09/09/15 cmc training has been scheduled for the Board for September 17 as part of the Board's Goals and Objectives and to continue the commitment of Board Professional Development; he gave an overview of project updates that included the Church Street Sewer Bypass, Whitlock Bypass, and Plant 134 Getaway Pipeline. He also wanted to thank the field crew which include Rick Becerra, Steve McGee, Kyle Vasquez, Daniel Strong, Ricardo Ugues, Jon Peel, and Brett Macharelli for their tireless efforts over the holiday weekend repairing main leaks and that this is an example of our 24/7/365 commitment to customer service. He also thanked Kelly Malloy and Cecilia Contreras for their extra efforts during the evacuation drill and vehicle inspections that took place and how well staff is prepared to response to an emergency. Information only. LEGAL COUNSEL REPORT No reports at this time. BOARD OF DIRECTORS COMMENTS Director Shelton stated that she continues to be amazed with staff and the reports that are presented to the Board and she is proud to be a part of this team. Director Carrillo stated that he appreciates staff and the presentations provided and for not only investing in resources but for also protecting and planning for our infrastructure. Vice Chairman Coats commended staff on a great job on planning to be prepared in an emergency. Chairman Morales expressed his gratitude to staff for their efforts in emergency planning and this is a testament on how the District prepares for the stability of the District. Chairman Morales stated they are continuing to work on the joint agreement with Valley District and it's great to have this breakthrough with the City of San Bernardino and he looks forward to the continued success for our community and this project. ADJOURN The meeting adjourned at 7:28 p.m. Ja s Morales, Jr., Chairman L� ,f John J. Mura, Secre ry 4 Minutes: 09/09/15 cmc