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Home My WebLink AboutMinutes - EVWD Board of Directors - 03/26/2014 Approved April 9, 2014 LEAST VALLEY WATER DISTRICT MARCH 26, 2014 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Ms. Hendricksen led the flag salute. PRESENT: Directors: Coats, LeVesque, Morales, Sturgeon ABSENT: Director Coleman STAFF: John Mura, General Manager/CEO; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Members of the public SUPPLEMENTAL INFORMATION FROM THE GENERAL MANAGER REGARDING AGENDA L ITEMS The General Manager/CEO stated that there is an error in one of the items and will address it when the item is discussed. PRESENTATIONS Et CEREMONIAL ITEMS The General Manager/CEO introduced the District's new employee, Nate Paredes as the Senior Accountant for the District; Chairman Morales welcomed Mr. Paredes to the District. Mr. Paredes thanked the District and stated that he looks forward to his employment with the District. The General Manager/CEO stated that the District will be employing Pomona Valley Workshop for janitorial and porter services and introduced Ms. Terrie Perkins. Ms. Perkins provided a brief history of the Pomona Valley Workshop, the services that will be provided to the District and that the program supports employment for adults with disabilities. It Director LeVesque stated that he is looking forward to working with Pomona Valley Workshop. Minutes: 03/26/14 etb Chairman Morales welcomed the Pomona Valley Workshop and stated that this is an amazing program that enhances participant's self-esteem and their involvement in the community and stated that he is very proud that the District is involved with this program. Director Sturgeon inquired if the Board will have the opportunity to meet the staff that will be providing the contracted services. PUBLIC COMMENTS Ms. Pamela Miller stated that she was unable to locate the District's customer payment drop and would like to know where it's located. She also stated that the Las Vegas Water District has an excellent water conservation program and would suggest that the Board and Mr. Mura participate in the program and take the lead in assisting with local conservation issues. Director LeVesque stated that he and the District's Water Conservation Manager have attended the program. APPROVAL OF AGENDA M/S/C (Sturgeon-Coats) that the March 26, 2014 agenda be approved as submitted. DISBURSEMENTS M/S/C (Coats-Sturgeon) that General Fund Disbursements #239602 through #239900 which were distributed during the period of February 1, 2014 through February 28, 2014 in the amount of $6,530,967. Payroll and benefit contributions for the period ended February 28, 2014 and included checks and direct deposits in the amount of $265,672. Total disbursements for the period $6,796,639. APPROVE THE MARCH 12, 2014 BOARD MEETING MINUTES M/S/C (Coats-Sturgeon) that March 12, 2014 board meeting minutes be approved as submitted. AUTHORIZE THE GENERAL MANAGER/CEO TO EXECUTE AN AGREEMENT BETWEEN THE SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT AND EAST VALLEY WATER DISTRICT The General Manager/CEO presented to the Board of Directors an overview of the District's Plant 134 project which will include a hydroelectric generation facility and help save on electricity costs in the future; that the District has been working with San Bernardino Valley Municipal Water District regarding the installation of a 20-inch pipeline and their willingness to finance the project. 2 Minutes: 03/26/14 etb Chairman Morales applauded and thanked San Bernardino Valley Municipal Water District for their regional collaborative efforts with this project; that this item meets the Districts mission and goals and he looks forward to the partnership with Valley District. M/S/C (LeVesque-Sturgeon) that the Board authorize the General Manger/CEO to execute an agreement between the San Bernardino Valley Municipal Water District and East Valley Water District for the design and financing associated with the pipeline for Plant 134. AUTHORIZE STAFF TO PERFORM A LOT-LINE ADJUSTMENT AND ALTA SURVEY ON THE DEL ROSA AVE STAFF PARKING LOT AND COMMENCE EFFORTS TO TRANSFER PORTIONS OF SAND CREEK TO THE COUNTY OF SAN BERNARDINO FLOOD CONTROL The General Manager/CEO stated that the District has now consolidated all employees to its new headquarters and there is no longer a need to have full-time employees at the Del Rosa property. He provided information regarding the parking lot area and the easement on the property. That the staff report should reflect $500,000 and not $5,000,000 budgeted for this project, a number was added in error. M/S/C (LeVesque-Coats) that the Board authorize staff to perform a lot-line adjustment and commence efforts to transfer portions of Sand Creek to the County of San Bernardino Flood Control. AUTHORIZE STAFF TO NEGOTIATE AN AMENDMENT WITH BALFOUR BEATTY CONSTRUCTION FOR THE REPURPOSE/RENOVATION OF THE FORMER DEL ROSA MAINTENANCE FACILITIES The General Manager/CEO presented the Board of Directors with an overview of the District's preliminary repurposing plans for the Del Rosa site; that the building will include emergency repair supplies, a building for parts and a customer service area; that the project will provide will meet the needs and demands that we foresee in the future. Director Sturgeon stated that he is pleased with the repurposing project to assist with the customers near the Del Rosa site; that customers felt alienated with the location of the new headquarters. Chairman Morales stated that the repurposing project is a good idea and shows that the District has plans to assist our customers and had no intentions of abandoning the customers on the west side. Director LeVesque stated that the District never intended to abandon the west side and is happy that we are moving forward with the repurposing project. FM/S/C (Coats-LeVesque) to authorize staff to negotiate an amendment with Balfour Beatty Construction for the repurpose/renovation of the former Del Rosa Maintenance facilities. GENERAL MANAGER/STAFF REPORTS 3 Minutes: 03/26/14 etb The General Manager/CEO reported on the following: District presentation at the Highland Chamber of Commerce meeting, North Fork Annual Shareholders meeting scheduled for April 1st, Citrus Harvest Festival on March 29th, Board media/video training, the Diversion of surface water rights for regional benefit to assist with the drought issues and that the 700 Forms are due April 1st. Information only. LEGAL COUNSEL REPORT No report at this time. Information only. ORAL COMMENTS FROM THE BOARD OF DIRECTORS Director Coats gave credit to the General Manager/CEO for the great presentation at the Highland Chamber luncheon and that with the information provided, no one can accuse the District of not being up front and honest about how much things will cost and why the work needs to be completed. Chairman Morales stated that from an outreach perspective, banking water through the diversion of surface water rights for regional benefit is another example of East Valley Water District's collaborative partnership and leading the way of managing resources in a responsible manner. It is gratifying from a professional standpoint to hear that when we recruit for employees and proposals, we have positive interests and find that more and more people want to be part of East Valley Water District; that we are ahead of the curve from a strategic standpoint and it is only the beginning. He looks forward to an even higher performance level in the future. Information only. ADJOURN The meeting adjourned at 6:13 p.m. Ja s Morales, Jr., President John J. Mura, S cretary 4 Minutes: 03/26/14 etb