HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/23/2014 Approved May 14, 2014
EAST VALLEY WATER DISTRICT April 23, 2014
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:31 p.m. Mr. Kennedy led the
flag salute.
PRESENT: Directors: Coats, Coleman, LeVesque, Morales, Sturgeon
ABSENT: None
STAFF: John Mura, General Manager/CEO; Mike Maestas, Assistant General
Manager; Brian Tompkins, Chief Financial Officer; Justine
Hendricksen, Administrative Manager; Cecilia Contreras, Executive
Assistant
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Members of the public
SUPPLEMENTAL INFORMATION FROM THE GENERAL MANAGER REGARDING AGENDA
ITEMS
The General Manager/CEO stated that he would like to remove item #3 from the agenda.
Information only.
PRESENTATIONS Et CEREMONIAL ITEMS
Amy Olsen, Southern California Edison, presented a check to the District for $23,241 .07;
that this is a rebate from the new headquarters facility for associated energy efficiency
projects; that this is a celebration to the Board, the District, and the rate payers for
pursuing these extra incentives and it really shows the commitment to the environment,
community as well as their fiduciary commitment.
Information only.
PUBLIC COMMENTS
Chairman Morales declared the public participation section of the meeting open at 5:40
p.m.
Mrs. Wright stated she has requested information from the General Manager/CEO in
regarding North Fork Water Company; that the North Fork shareholders feel that they
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were blindsided by the proposed assessment increases and that she would like to know
when the next meeting for the North Fork Water Company will be held.
There being no further written or verbal comments, the public participation section was
closed.
APPROVAL OF AGENDA
M/S/C (Coats-Coleman) that the April 23, 2014 agenda be approved as amended.
APPROVE THE APRIL 9, 2014 BOARD MEETING MINUTES
M/S/C (LeVesque-Coats) that April 9, 2014 Board meeting minutes be approved as
submitted.
ADOPT RESOLUTION 2014.15 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
EAST VALLEY WATER DISTRICT ACCEPTING TEMPORARY CONSTRUCTION EASEMENT
M/S/C (LeVesque-Coats) that the Board adopt Resolution 2014.15.
ADOPT RESOLUTION 2014.16 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
EAST VALLEY WATER DISTRICT ACCEPTING PUBLIC UTILITY EASEMENT
M/S/C (LeVesque-Coats) that the Board adopt Resolution 2014.16.
ACCEPT AND FILE THE INVESTMENT REPORT FOR THE QUARTER ENDED MARCH 31,
2014.
M/S/C (LeVesque-Coats) that the Board accept and file the Investment report for
the quarter ended March 31, 2014.
APPROVAL OF THE GENERAL MANAGER/CEO'S 2014 GOALS AND OBJECTIVES
Chairman Morales stated that these goals are not task oriented; that they are based on
the Key Performance Indicators established by the Board.
M/S/C - (Sturgeon-Coleman) to approve the General Manager/CEO's 2014 goals
and objectives.
DESIGNATE JAMES MORALES, CHAIRMAN OF THE BOARD AS THE VOTING DESIGNEE
FROM EAST VALLEY WATER DISTRICT FOR THE ASSOCIATION OF CALIFORNIA WATER
AGENCIES (ACWA) 2014 SPRING CONFERENCE ELECTION
Chairman Morales stated that he will be representing the Riverside and San Bernardino
County agencies; that participating in the regional capacity coincides with the District's
Strategic Initiatives. Chairman Morales thanked the Board for their support.
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M/S/C (LeVesque-Coats) to designate James Morales, Chairman of the Board as
the voting designee from East Valley Water District for the Association of California
Water Agencies (ACWA) 2014 Spring Conference election.
PUBLIC HEARING
The Chairman adjourned to the Public Hearing at 5:44 pm.
CONSIDER ADOPTION OF UPDATED CAPACITY FEES
• STAFF PRESENTATION
The General Manager/CEO presented to the Board the findings from the develop fees
capacity study; that new customers will pay their share to ensure availability of
resources; that capacity fees have not been updated since 2001 .
The Chief Financial Officer reviewed the amount of money that has been spent on
maintenance compared to the amount of revenue that has been received; that the
District is facing significant growth in new development.
A representative from Willdan Financial Services reviewed different methods used for
determining developer fees.
Director LeVesque stated that language should be included in the resolution to review
the fees every five years.
Director Coats stated that he liked the idea of building a trigger to review these fees;
that it will help with new development.
Chairman Morales stated that the fee ordinance will be in-line with new development.
Legal Counsel stated that the standy by charge is not affected; that what is shown in
true cost.
PUBLIC COMMENTS
Members of the public had the opportunity to comment.
ADOPTION OF RESOLUTION 2014.13 - "ESTABLISHING RATES AND CHARGES FOR
WATER SERVICE"
M/S/C (Coats-Coleman) to adopt amended Resolution 2014.13 with the California
Environmental Quality Act (CEQA) language, Proposition 218 language, language that
states that these fees are not a tax, and add that this item be reviewed every five years.
A roll call vote was taken:
Director Coats - Yes
Vice Chairman Coleman - Yes
Director - LeVesque - Yes
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Chairman Morales - Yes
Director Sturgeon - Yes
ADOPTION OF ORDINANCE 386 - "ESTABLISHING RATES AND CHARGES FOR SEWER
SERVICE"
M/S/C (LeVesque-Sturgeon) to adopt amended Ordinance 386 to include the
California Environmental Quality Act (CEQA) language, Proposition 218 language,
language that states that these fees are not a tax, add that this item be reviewed every
five years, and with the correction on Section 2 page 4.
A roll call vote was taken:
Director - LeVesque - Yes
Director Sturgeon - Yes
Director Coats - Yes
Vice Chairman Coleman - Yes
Chairman Morales - Yes
ADJOURN TO THE REGULAR BOARD MEETING
The Chairman re-conveyed to the regular Board meeting at 6:22 pm.
GENERAL MANAGER/STAFF REPORTS
The General Manager/CEO reported on the following: The District's Employee Events
Association volunteered and provided lunch to the Highland Day of Service on April 26th;
a North Fork meeting has been scheduled for May 14 at 2 pm.
INFORMATION TECHNOLOGY UPDATE
The IT Manager reported on the following:
• New Solutions
o Software for the sewer camera truck
o Mobile Device Management
• Completed Projects
o Financial and Customer information management software upgrade
o Data Connectivity
o Network Infrastructure
o Phone System
• In Development
o Payment kiosks
o Honeywell - Automated Demand Response
o Paperless Agenda's
Information only.
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LEGAL COUNSEL REPORT
No reports at this time.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Director Sturgeon stated that he was surprised to see Mr. Kennedy back at the Board
meeting.
Vice-Chairman Coleman thanked the IT Manager for helping him with his iPad and his
patience and kindness; that he is glad that we are able to accomplish so much and help
keep rates low by establishing developer impact fees.
Chairman Morales thanked Amy Olsen from Southern California Edison for delivering the
rebate check. He thanked the Board for approving the General Manager/CEO's and for
allowing him to serve on the ACWA Region 9 Board.
Information only.
The Board entered into Closed Session at 6:52
The Board adjourned back to order at 7:17pm
CLOSED SESSION
The Board entered into Closed Session at 6:52 p.m. as provided in the Ralph M. Brown
Act Government Code Sections 54957.6 (a) and 54956.8, to discuss the items listed on
the agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to open session at 7:17 p.m. The items listed on the agenda were
discussed in closed session with the following action being taken:
With respect to item # 12 - No reportable action taken.
With respect to item #13 - The Board approved extending Cimino Realty's listing
agreement.
ADJOURN
The meeting adjourned at 7:17 p.m.
I I,
} Ja es Morales, Jr., President
John J. Mura, S cretary
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