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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/28/2014 Approved June 11, 2014 EAST VALLEY WATER DISTRICT May 28, 2014 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Mr. Cihigoyenetche led the flag salute. PRESENT: Directors: Coats, Coleman, LeVesque, Morales, Sturgeon ABSENT: None STAFF: John Mura, General Manager/CEO; Mike Maestas, Assistant General Manager; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager; Eileen Bateman, Executive Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public SUPPLEMENTAL INFORMATION FROM THE GENERAL MANAGER REGARDING AGENDA ITEMS No supplemental Information at this time. PRESENTATIONS Et CEREMONIAL ITEMS The General Manager/CEO introduced Katie Kaneko from Koff a Associates. Ms Kaneko presented a detailed overview of the company's objective, classification study process, compensation survey elements, organizational study, and study timeline. Director LeVesque would like to know how the KPI (Key Performance Indicators) for job descriptions are determined in the comparative process. Director Sturgeon inquired about the cost of the study. Director Coats asked if the cost of living was included in the study. Chariman Morales would like to know what the standard is for completing classification and compensation studies. Ms Kaneko stated that the classification samples are selected for each level, including functioning and journey levels; matches are determined by the body of work that are 70% similar with skill, experience, and education; that the cost for the study is not to Minutes: 05/28/14 etb exceed $69,000; that the comparisons are provided with the average and median salaries for each surveyed position; that the cost of living is one factor included in the study; that classification studies are typically completed every 7-10 years and compensation studies within 3-5 years. The General Manager/CEO stated that he is pleased with the interaction that Koff Ft Associates has with staff; that this study is a great tool for the Board to utilize in making informed decisions. PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 5:55 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (LeVesque-Sturgeon) that the May 28, 2014 agenda be approved as submitted. APPROVE THE MAY 14, 2014 REGULAR BOARD MEETING MINUTES M/S/C (LeVesque-Coats) that May 14, 2014 Regular Board meeting minutes be approved as submitted. RESOLUTION 2014.16 - NOTICE OF COMPLETION - DOTY BROS. CONSTRUCTION COMPANY M/S/C (LeVesque-Coats) that Resolution 2014.16 be approved. ADOPT EAST VALLEY WATER DISTRICT'S FACILITY USE POLICY The General Manager/CEO provided an overview of the vision that the board had when building the facility that included use of the facility by the community and other organizations. Ms Malloy presented a detailed overview of the District's plan when designing the facility to include community use; that the District has completed a Facility Use Policy which includes application procedures, group priority rating, liability and insurance, general operating regulations, alcoholic beverage use and service, equipment use, fees and deposits. The General Manager/CEO stated that the District is trying to encourage a high level of use of the facility by keeping costs low and after the first year will re-evaluate the costs associated with renting the facility to adjust rental fees. 2 Minutes: 05/28/14 etb Director Coats inquired if the cleaning and alcohol deposits were refundable and what is the determining factor for the refund. Ms Malloy clarified that the deposits are refundable if there is no damage or incidents with the scheduled event. Vice Chariman Coleman inquired if there will be a charge for renting the facility. Chariman Morales inquired if the hours of operation conform to city, state, and county laws; and if it is difficult to obtain the insurance policy being required for the use of the facility and if the policy was reviewed by legal counsel. Ms Malloy reviewed the guidelines for rental charges found on page 5 of the policy and stated that organizations and homeowners typically have the ability to add to their policy as a temporary event for the required insurance and that the event follow the City of Highland's guidelines and that Legal counsel has reviewed the policy. M/S/C (LeVesque-Sturgeon) that the Board adopt East Valley Water District's Facility Use Policy. GENERAL MANAGER/STAFF REPORTS The General Manager/CEO reported on the following: The District's development of Cityworks work order program was highlighted at the Cityworks conference; the District hosted the annual North Fork System tour on May 22nd; the Budget workshop is scheduled for June 4tn. He also stated that there was an all-hands breakfast with the boss meeting held on May 27th; the employee events committee is hosting a summer employee event on August 2, 2014 at the 66er's Baseball Field and raised over $500 for the "Sock and Underwear" drive for Hunt Elementary. Information only. LEGAL COUNSEL REPORT No report at this time. ORAL COMMENTS FROM THE BOARD OF DIRECTORS Director Sturgeon requested to set the time for the Budget workshop on June 4tn Chairman Morales stated that the Board members remember to mark their calendars for the Budget Workshop on June 4tn and for the employee summer event on August 2nd. Vice-Chairman Coleman stated that it was a nice idea for the employees to plan the summer event at the 66ers game; and inquired about what budget items will be reviewed on June 4tn 3 Minutes: 05/28/14 etb The General Manager/CEO stated that staff will present a detailed budget including department goals and objectives on June 4th and another meeting will be set for the adoption of the proposed budget. Chairman Morales congratulated the District for being highlighted at the Cityworks conference and thanked the employees for the success of the North Fork tour. Information only. The Board took a break at 6:14 p.m. CLOSED SESSION The Board entered into Closed Session at 6:29 p.m. as provided in the Ralph M. Brown Act Government Code Sections 54957.6(a) and 549563.9(d)(1), to discuss the item listed on the agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to open session at 6:57 p.m. The items listed on the agenda were discussed in closed session with no reportable action taken. ADJOURN The meeting adjourned at 6:57 p.m. Ja es Morales, Jr., Chariman John J. Mura, cretary 4 Minutes: 05/28/14 etb