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Home My WebLink AboutMinutes - EVWD Board of Directors - 07/09/2014 Approved July 23, 2014 EAST VALLEY WATER DISTRICT July 9, 2014 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Director Sturgeon led the flag salute. PRESENT: Directors: Coats, Coleman, LeVesque, Morales, Sturgeon ABSENT: Directors: None STAFF: Mike Maestas, Assistant General Manager; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager; Eileen Bateman, Executive Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public SUPPLEMENTAL INFORMATION FROM THE GENERAL MANAGER REGARDING AGENDA ITEMS No supplemental information at this time. PRESENTATIONS Et CEREMONIAL ITEMS No presentations Et ceremonial items at this time. PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 5:31 p.m. Mr. Vassilakos provided comments regarding the District's Backflow Prevention Policy and requested to be agendized at the next board meeting. Chairman Morales requested a meeting with Mr. Vassilakos and the District's Assistant General Manager. There being no further written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Coats-Coleman) that the July 9, 2014 agenda be approved as submitted. Minutes: 07/09/14 etb APPROVE THE JUNE 25, 2014 REGULAR BOARD MEETING MINUTES Mr. Cihigoyenetche provided an amendment to the minutes on page 4 to reflect that `- counsel stated that Mr. Negrete's benefits may be the subject of future discussion in a different forum. M/S/C (Coleman-Coats) that June 25, 2014 Regular Board meeting minutes be approved as amended. DISBURSEMENTS M/S/C (Coleman-Coats) that the General Fund Disbursements #240957 through #241248 which were distributed during the period of June 1, 2014 through June 30, 2014 in the amount of $3,207,542 and payroll and benefit contributions in the amount of $334,348 totaling $3,541,890 be approved. RESOLUTION 2014.17 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING NOTICE OF COMPLETION FOR LIVE OAK PHASE II AND PLANT 137 RETROFITS PROJECT M/S/C (Coleman-Coats) that Resolution 2014.17 be approved. DIRECTORS FEES AND EXPENSES FOR JUNE 2014 M/S/C (Coleman-Coats) that the Directors' fees and expenses for June 2014 be approved as submitted. RESOLUTION 2014.18 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING POLICIES FOR ITS COMPENSATION, REIMBURSEMENT, ETHICS AND SEXUAL HARASSMENT TRAINING, AND INSURANCE COVERAGE M/S/C (Coleman-Coats) that Resolution 2014.17 be approved. 4-1 vote, Director Sturgeon abstained. ADOPT EAST VALLEY WATER DISTRICT'S ADMINISTRATIVE POLICIES AND PROGRAMS A) COMPUTER PURCHASE PROGRAM B) 9/80 ALTERNATIVE WORK SCHEDULE PROGRAM C) SMOKING POLICY The Assistant General Manager gave a brief overview of the policies to the board. M/S/C (Sturgeon-LeVesque) to approve the Computer Purchase Program, 9/80 Alternative Work Schedule Program and the Smoking Policy as submitted. 2 Minutes: 07/09/14 etb Chairman Morales thanked staff for their efforts in completing the policies. ADOPT RESOLUTION 2014.19 - ESTABLISHING AN INVESTMENT POLICY FOR PUBLIC FUNDS The Chief Financial Officer provided a detailed review of the District's Investment Policy. Director Coats inquired about different options for investments. Chairman Morales recommended that the Board Members attend LAIF meeting to receive a better understanding of investments. Vice Chairman Coleman inquired about other options of investing for greater yield to the District. Vice Chairman Coleman and Director Coats are interested in attending the LAIF meetings. M/S/C (LeVesque-Sturgeon) to adopt Resolution 2014.19 as submitted. A Roll Call Vote was taken for this agenda item. Director LeVesque Yes Director Sturgeon Yes Director Coats Yes Vice Chairman Coleman No Chairman Morales Yes GENERAL MANAGER/STAFF REPORTS The Assistant General Manager reported on the following: the completion of the Honeywell ADR project; interviews for the Field Service Representative were completed and are moving on in the hiring process; Customer Service Representative position is closed and will move on to the next step in the process; the Customer Service Department currently has a temporary employee; he stated that the in-house Water Quality Technician interviews will be held on Thursday; the District's CCR went out in the mail for customers; that three (3) employees received their California Department of Health Treatment Certifications and Commercial Driver's licenses. Information only. LEGAL COUNSEL REPORT Nothing to report at this time. ORAL COMMENTS FROM THE BOARD OF DIRECTORS 3 Minutes: 07/09/14 etb Vice Chairman Coleman commended staff for their work on updating the employee's policies and to Mr. Tompkins for his efforts in completing the Investment Policy. Director LeVesque congratulated the employees who received their certifications and stated that it takes a great amount of time and effort to obtain the certifications. He also thanked Mr. Tompkins for his work on the Investment policy. Chairman Morales commended staff for the District's CCR document; and stated that his neighbors really appreciate the information and are collecting the reports. ADJOURN The meeting adjourned at 6:00 p.m. Ja Morales, Jr., Chairman John J. Mura, ecretary 4 Minutes: 07/09/14 etb Approved July 23, 2014 EAST VALLEY WATER DISTRICT July 9, 2014 SPECIAL BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 6:30 pm. Ms Juliana Morales led the flag salute. PRESENT: Directors: Coats, Coleman, LeVesque, Morales, Sturgeon ABSENT: Directors: None STAFF: Mike Maestas, Assistant General Manager; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager; Eileen Bateman, Executive Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public PUBLIC PARTICIPATION Chairman Morales declared the public participation section of the meeting open at 6:31 pm. Dr. Pamela Miller provided recommendations to Chapter 3 - Board Member Interaction and Chapter 6 - Public Interaction of the Directors Handbook. There being no further written or verbal comments, the public participation section was closed. BOARD PROFESSIONAL DEVELOPMENT ADOPT BOARD OF DIRECTORS HANDBOOK (CHAPTERS 1-3) M/S/C (LeVesque-Coleman) to adopt chapters 1-3 of the Board of Directors handbook. DRAFT BOARD OF DIRECTORS HANDBOOK (CHAPTERS 4-6) Mr. Kelly reviewed the study performed at the last meeting and encouraged the Board to utilize the information when communicating with each other to develop successfully as a team. Mr. Kelly provided a detailed review of the next three chapters of the Directors Handbook which included the Staff Interaction, Governance, and Public Interaction. Minutes: 07/9/14 etb He would like the Board to review the draft chapters and adopt them at the board meeting in August to continue to build the handbook to set standards for future board members. Chairman Morales recommended that the board members review and provide suggestions to the General Manager in order to modify the handbook. ADJOURN The meeting adjourned at 7:02 pm. James rates, Jr, President \414Ar\ John J. Mura, S retary 7 Minutes: 07/9/14 etb