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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/23/2014 Approved August 13, 2014 EAST VALLEY WATER DISTRICT July 23, 2014 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:52 p.m. Chairman Morales led the flag salute. PRESENT: Directors: Coats, LeVesque, Morales ABSENT: Directors: Coleman, Sturgeon STAFF: John Mura, General Manager/CEO; Mike Maestas, Assistant General Manager; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager; Cecilia Contreras, Executive Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public SUPPLEMENTAL INFORMATION FROM THE GENERAL MANAGER REGARDING AGENDA - ITEMS No supplemental information at this time, PRESENTATIONS Et CEREMONIAL ITEMS No presentations Et ceremonial items at this time. PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 5:53 p.m. There being no further written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Coats-LeVesque) that the July 23, 2014 agenda be approved as submitted. Minutes: 07/23/14 cmc APPROVE THE JULY 9, 2014 REGULAR BOARD MEETING MINUTES M/S/C (LeVesque-Coats) that July 9, 2014 Regular Board meeting minutes be approved as submitted. APPROVE THE JULY 9, 2014 SPECIAL BOARD MEETING MINUTES M/S/C (LeVesque-Coats) that the July 9, 2014 Special Board meeting minutes be approved as submitted. ACCEPT AND FILE THE INVESTMENT REPORT FOR QUARTER ENDED JUNE 30, 2014 M/S/C (LeVesque-Coats) that the Investment Report for quarter ended June 30, 2014 be accepted and filed. BOARD TRAINING ON AB1234 Mr. Cihigoyenetche gave a general overview of AB 1234 that included the following: Directors compensation and reimbursement policies, penalties, ethics training, post- conference reporting, limitations on expenses, expense reports, and sources of trainings. Chairman Morales inquired if all board members are up to date on required ethics training; he stated that the penalty component has broad language and he would like to see it a more stringent policy. He also requested this information be provided to the board members that were not in attendance at this meeting. Director Coats agrees with making the language more clear. Director LeVesque stated that he would like to add trigger points for penalties. Information only. REVIEW AND FILE THE FY 2013-14 ANNUAL EXPENSE REPORT FOR THE BOARD OF DIRECTORS The Chief Financial Officer gave an overview of the annual expense reports for the Board of Directors; that all Directors stayed within their budget; that Directors Coats and Coleman's totals were transposed on the schedule that was included with the staff report; that the total expenditure for the Directors was $129,451. M/S/C (Coleman-Coats) that the FY 2013-14 Annual Expense Report for the Board of Directors be approved and filed. ADOPT RESOLUTION 2014.20 DECLARING PARCEL APN: 279-211-34 AS SURPLUS PROPERTY AND AUTHORIZE THE GENERAL MANAGER/CEO TO NEGOTIATE ON BEHALF OF THE DISTRICT THE SALE OF SAID PROPERTY Minutes: 07/23/14 cmc The General Manager/CEO stated that the District owns property that was allocated for Plant 150; that the Water Master Plan deemed that the plant was not necessary and the property is no longer needed; that the staff report stated the property was in Highland and it is located in the city of San Bernardino; and that the revenues from the sale will go towards the 2013/2014 revenue bonds. M/S/C (LeVesque-Coats) that Resolution 2014.20 be approved. DROUGHT DECLARATION DISCUSSION The General Manager/CEO introduced the District's Public Affairs/Conservation Manager, Ms. Kelly Malloy to give on overview of the drought and the District's outreach. Ms. Malloy gave on overview of the emergency drought declaration in January 2014; that at that time the measures were voluntary but as of August 1st they will become mandatory; that Districts can fine water wasters up to $500; that if Districts don't comply with conservation measures the state can fine them $10,000. Ms. Malloy explained that the District has an ordinance with conservation measures; that the District will be implementing stage two of this ordinance and will be holding a public hearing at the next scheduled Board meeting; that the District has outreach measures in place including a water conservation class hosted by Toro, flyers, residential water evaluations with trained staff, door hangers to notify customers who are wasting water, postcard mailers, and the website; that the District is engaged with the community partners, HOA's, and looking into grants programs that may be available. Director Coats would like to know if the August 23rd class is made available to adults and children. Chairman Morales stated that the fine can be up to $500 per day for rate payers but the District could be fined $10,000 per day; that grants would not be available to the District if we don't stay in compliance; that it is critical that the same message is sent out with our community partners. The General Manager/CEO stated that if the District moves towards the budget based rates that this will help to follow along in compliance with the emergency declaration; that the August 23rd class is open to all; that it is positive that the Board took action on this previously; and that this item will be brought back to the next Board meeting. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING CSDA'S BOARD OF DIRECTORS ELECTION AND OFFICIAL BALLOT FOR REGION 6, SEAT C Chairman Morales stated that he would like to wait for all the Board members to be present before making a selection. 3 Minutes: 07/23/14 cmc The General Manager/CEO stated that he does not know any of the candidates and cannot make a recommendation at this time. Director Coats stated that he is at a loss due to his unfamiliarity with the candidates; that he defers to Director LeVesque and Chairman Morales. Director LeVesque stated that the ballot is due August 1, 2014 and that it's not possible to wait to the next meeting; that he supports selecting Arlene Schaffer. M/S/C (LeVesque-Coats) to approve the selection of Arlene Schafer for the CSDA Board of Directors election for Region 6, Seat C. CALPERS SIDE FUND CONTRIBUTION SCHEDULE The General Manager/CEO stated that there was an opportunity for savings of approximately $31,000 in interest. The Chief Financial Officer gave an overview of the history of the contract with CaIPERS and East Valley Water District, the creation of the side fund, the amortization, and the recommendation. He stated that the side fund balance as of June 30, 2014 was $409,594, that with the payoff on July 25, 2014 the CaIPERS contribution rate will be reduced by 5.090% and approximately $30,000 in interest savings. M/S/C (LeVesque-Coats) to approve staff to pay off the District's retirement plan side fund with CaIPERS two years early. GENERAL MANAGER/STAFF REPORTS The General Manager/CEO reported on the following: Employee Event's Association school supply drive for Hunt Elementary, the monument sign installation, Mike Baffa was promoted to Water Quality Technician, Customer Service Representative recruitment, and that an RFP to bid for Legislative Advocacy is going out on July 25. Information only. LEGAL COUNSEL REPORT Nothing to report at this time. ORAL COMMENTS FROM THE BOARD OF DIRECTORS Director LeVesque apologized for arriving late. Director Coats stated that he was excited to hear about the savings for the side fund; that he would like to see the Board room full of people at meetings; and that he looks forward to the input from rate payers. 4 Minutes: 07/23/14 cmc Chairman Morales stated that he would like a Board member to be appointed to the interview panel for the legislative advocate and thanked staff for the continued efforts with outreach. ADJOURN The meeting adjourned at 7:07 p.m. Jam Mor les, Jr., Chairman John J. Mura Secretary 11. 5 Minutes: 07/23/14 cmc 1 1