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Home My WebLink AboutMinutes - EVWD Board of Directors - 10/08/2014 Approved November 12, 2014 EAST VALLEY WATER DISTRICT October 8, 2014 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:31 pm. Mr. Brian Tompkins led the flag salute. PRESENT: Directors: Carrillo, Coats, Coleman, LeVesque, Morales ABSENT: Directors: None STAFF: John Mura, General Manager/CEO; Mike Maestas, Assistant General Manager; Brian Tompkins, Chief Financial Officer; Cecilia Contreras, Executive Assistant; Eileen Bateman, Executive Assistant LEGAL COUNSEL: Rich Clouse GUEST(s): Members of the public SUPPLEMENTAL INFORMATION FROM THE GENERAL MANAGER REGARDING AGENDA ITEMS The General Manager/CEO added presentations and ceremonial items to the agenda. PRESENTATIONS Ft CEREMONIAL ITEMS The General Manager/CEO stated that this week was National Customer Service week and offered his appreciation to the Customer Service Department. Chairman Morales thanked the customer service staff on behalf of the Board and presented Carol Cates, Customer Operations Supervisor, with a certificate of recognition. Layne Christensen from Balfour Beatty, announced that they had submitted and attained an ASCE Engineering Award for "Best Project of the Year" for the District's Headquarters building; Mr. Christensen thanked the Board for the opportunity to work with the District. Chairman Morales stated that he attended the California Special Districts Association annual conference and accepted the Excellence of Safety Award on behalf of the District; that the District received this award due to low workers compensation claims and the incentives offered for taking training courses. The General Manager/CEO stated that the District received a Recognition Award from the Inland Empire Caucus for employing persons with disabilities; that the District was the only public agency to receive this award. Minutes: 10/08/14 cmc Information only. PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 5:47 pm. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA Chairman Morales requested that the Board recess to the Special Meeting after agenda item #7 before Closed Session. M/S/C (LeVesque-Coats) that the agenda be approved as amended. APPROVE THE SEPTEMBER 24, 2014 BOARD MEETING MINUTES M/S/C (LeVesque-Coats) that the September 24, 2014 Regular Board meeting minutes be approved as submitted. APPROVE THE SEPTEMBER 24, 2014 SPECIAL BOARD MEETING MINUTES M/S/C (LeVesque-Coats) that the September 24, 2014 Special Board Meeting minutes be approved as submitted. RESOLUTION 2014.26 - ACCEPTING NOTICE OF COMPLETION FOR THE BASELINE GARDENS CONSOLIDATION PROJECT M/S/C (LeVesque-Coats) that the Board adopt Resolution 2014.26. DISBURSEMENTS M/S/C (LeVesque-Coats) that the General Fund Disbursements #241965 through #242321 which were distributed during the period of September 1, 2014 through September 30, 2014 in the amount of $3,809,610 and payroll and benefit contributions in the amount of $296,680 totaling $4,105,290 be approved. DIRECTORS' FEES AND EXPENSES FOR AUGUST AND SEPTEMBER 2014 M/S/C (LeVesque-Coats) that the Directors' fees and expenses for August and September 2014 be approved. 2014 COMMITTEE AND REPRESENTATIVE ASSIGNMENTS The General Manager/CEO stated that with the new Board member it would be _ beneficial to reorganize the committee and representative assignments. 2 Minutes: 10/08/14 cmc The Representative assignments are as follows: Agency I Primary Representative Secondary Representative Water Education Director Coleman Foundation SBVW Conservation Director LeVesque Director Coats District Highland Chamber Director LeVesque Director Coats City of SB Chamber Director Coats Director Coleman SBVMWD Director LeVesque Director Carrillo USARWA Director LeVesque Director Coats North Fork Water Chairman Morales Director LeVesque Company City of Highland Director Carrillo Director Coleman SAWPA Director LeVesque Director Coats City of SB Council Director Coats Director Carrillo City of SB Water Dept. Director Coleman Director LeVesque SDRMA Director Coleman Director Coats LAFCO Chairman Morales Director Carrillo LAIF Director Coleman Director Coats I t Information only. BOARD REORGANIZATION The General Manager/CEO stated that every two years the Board members vote for Chair and Vice Chairman for reconsideration. Chairman Morales stated that there was an accomplishment of leadership with the appointment of a new Board member. Director LeVesque stated that this District administers an important selection process for employees and elected officials; that that Chairman and Vice Chairman should be represented in a professional manner and this is the opportunity to review the structure of the Board. M/S/C (LeVesque-Coats) to continue with James Morales as Chairman and Ron Coats to serve the remaining year as Vice Chairman. Director Coats thanked Director LeVesque and stated that this is a learning process and he is happy and honored to be nominated as Vice Chairman. Director Carrillo stated that this is his second meeting and he is here to listen; that he is encouraged that Director Coats is interested in this leadership position. Vice Chairman Coleman stated that he would like to remain as Vice Chairman; that he still has a lot to learn and would like to finish his term. 3 Minutes: 10/08/14 cmc A roll call vote was taken: Director LeVesque voted yes. Director Coats voted yes. Director Carillo voted yes. Vice Chairman Coleman voted no. Chairman Morales voted yes. GENERAL MANAGER/STAFF REPORTS The General Manager/CEO reported on the following: The Employee Events Association purchased 72 jackets to donate to the students of Hunt Elementary, that we are in the fourth year of a drought and the District has reduced water consumption by 24% which was the largest reduction in the San Bernardino and Riverside counties. Information only. LEGAL COUNSEL REPORT No reports at this time. ORAL COMMENTS FROM THE BOARD OF DIRECTORS Director Coats thanked the Board members for their vote of confidence for the Vice Chairman position; that he is very proud of this organization for being awarded four different awards; that he is proud of the employees working here and proud to be a Board member. Director Coleman stated that he was grateful for the chance to be Vice Chairman; that he is grateful for the customer service representatives and the awards that the District has received. Information only. The Board took a break at 6:24 pm. The Board returned to open session at 6:32 pm. The Board convened to the Special Board meeting at 6:32 pm. The Board reconvened to the Regular Board meeting at 7:05 pm. CLOSED SESSION The Board entered into Closed Session at 7:05 pm as provided in the Ralph M. Brown Act Government Code Sections 54956.9(d)(1), 54957.6(a), and 54956.8 to discuss the items listed on the agenda. 4 Minutes: 10/08/14 cmc ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to open session at 8:37 p.m. The items listed on the agenda were discussed in closed session with the following action being taken: With respect to item's # 8, #9 and #10 - No reportable action taken. ADJOURN The meeting adjourned at 8:37 p.m. � � o Ja es Morales, Jr., Chairman John J. Mura, Secretary L 5 Minutes: 10/08/14 cmc 1 1