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Home My WebLink AboutMinutes - EVWD Board of Directors - 10/22/2014 Approved January 14, 2015 EAST VALLEY WATER DISTRICT October 22, 2014 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Director LeVesque led the flag salute. PRESENT: Directors: Carrillo, Coats, Coleman, LeVesque, Morales ABSENT: Directors: None STAFF: John Mura, General Manager; Mike Maestas, Assistant General Manager; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager; Eileen Bateman, Executive Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public SUPPLEMENTAL INFORMATION FROM THE GENERAL MANAGER REGARDING AGENDA IL ITEMS No supplemental information at this time. PRESENTATIONS Et CEREMONIAL ITEMS The General Manager/CEO introduced Ms. Shayla Gerber, new employee of the District's Customer Service Department. I Mr. Imbriorski and Mr. Charlie Brown stated that East Valley Water District received an Outstanding Private Sector Civil Engineering Project of the Year award for the District Headquarters Facility and Corporate Yard. Ms. Amy Olson from Southern California Edison and a representative from Honeywell presented a check to the Board in the amount of $569,879.30 for the District's participation in the automated energy demand response project. PUBLIC COMMENTS I [ Chairman Morales declared the public participation section of the meeting open at 5:40 pm. Members of the public provided information and expressed their concerns regarding the District's Backflow Prevention Program. Minutes: 10/22/14 etb There being no further written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Coats-LeVesque) that the October 22, 2014 agenda be approved as submitted. ACCEPT AND FILE THE INVESTMENT REPORT FOR QUARTER ENDED SEPTEMBER 30, 2014 M/S/C (LeVesque-Coats) to accept and file the Investment Report for the Quarter ended September 30, 2014 as submitted. REPORT FINAL TRANSACTION OF SALE OF REAL PROPERTY Mr. Cihigoyenetche stated that the transaction for the sate of real property identified as APN: 00297-051-17 AND 0297-051-18 is complete and sold to San Bernardino Valley Municipal Water District in the amount of $13,900. ACCEPT THE FINDINGS INCLUDED IN THE EXECUTIVE SUMMARY FOR THE RECYCLED WATER FEASIBILITY STUDY AND AUTHORIZE THE GENERAL MANAGER/CEO TO PURSUE THE CONSTRUCTION OF A WATER RECLAMATION PLANT ON DISTRICT OWNED PROPERTY The General Manager/CEO provided information regarding the District's due diligence with the feasibility study for the consideration of a Water Reclamation Plant to assist with the system deficiencies that were discovered during the review of the Wastewater Master Plan. Mr. Lyndel Melton from RMC provided a presentation regarding the Water Reclamation Plant Feasibility Study Update including the reason for the feasibility study, current capacity and long-term needs; Board workshops to date; potential plant location evaluations; potential plant flow studies by area of wastewater contribution; required energy for pumping at each potential location; land use impacts to surrounding community; strategic benefits of groundwater recharge; Title 22 Tertiary Treatment Regulations; Sterling Avenue multi-use development; and provided examples of similar facilities that are designed for education and are environmentally sensitive, Members of the public asked questions and provided comments regarding their support and opposition for the project. Chairman Morales read letters of support he received regarding the reclamation plant from BIA and Cornerstone Communities to members of the Board and the public. 2 Minutes: 10/22/14 etb EM/S/C (Coats-Coleman) that the Board accept the findings included in the executive summary and authorize the General Manager/CEO to pursue the construction of a water reclamation plant on District owned property. AUTHORIZE THE GENERAL MANAGER/CEO TO ISSUE RFQ AND RFP TO FIRMS FOR THE DESIGN, BUILD AND OPERATION OF THE STERLING RECHARGE FACILITY M/S/C (Coats-LeVesque) that the Board authorize the General Manager/CEO to issue RFQ and RFP to firms for the Design, Build and Operation of the Sterling Recharge Facility. AUTHORIZE THE GENERAL MANAGER/CEO TO ISSUE RFP FOR ENVIRONMENTAL CONSULTING SERVICES FOR THE STERLING RECHARGE FACILITY M/S/C (Coleman-Coats) that the Board authorize the General Manager/CEO to issue RFP for Environmental Consulting Services for the Sterling Recharge Facility. AUTHORIZE GENERAL MANAGER/CEO TO NEGOTIATE TERMS AND CONDITIONS FOR SALE OF SURPLUS PROPERTY WITH LEWIS ACQUISITION COMPANY, LLC The General Manager/CEO provided background information regarding the purchase of the property in 2004 and the benefits of selling the property for a return on the LDistrict's initial investment. M/S/C (Coleman-Coats) that the Board authorize the General Manager/CEO to negotiate terms and conditions for the sale of surplus property with Lewis Acquisition Company, LLC. ADOPT RESOLUTION 2014.27 - AUTHORIZE THE GENERAL MANAGER TO NOTIFY THE COUNTY ELECTION OFFICIAL OF THE EXISTENCE OF A VACANT SEAT ON THE BOARD OF DIRECTORS; AND EXTEND THE RECRUITMENT PROCESS ADOPTED TO FILL THE STURGEON VACANCY M/S/C (LeVesque-Coats) that Resolution 2014.27 be adopted. GENERAL MANAGER/STAFF REPORTS • FACILITY USE UPDATE Ms. Malloy, Public Affairs/Conservation Manager provided information regarding the District's Facility use to date. The General Manager/CEO reported on the following: the District's participation with the San Bernardino County Office of Emergency Services Disaster Recovery Plan Roll-Out Workshop; that the District is one of two water district's to be invited to participate in the recovery plan development; the District will be participating in the Highland Chamber of Commerce's Discover Highland Night on October 25th at Lowe's Shopping Center. 3 Minutes: 10/22/14 etb LEGAL COUNSEL REPORT Mr. Cihigoyenetche stated that he will set a date in December to provide in-house AB1234 and AB1825 training for all Board Members and required staff. ORAL COMMENTS FROM THE BOARD OF DIRECTORS Director Coleman stated the he was glad to see that the District provided training to three employees in hazardous reptiles; that he is happy to see that outside agencies and members of the community are utilizing the facility; and that the payment Kiosks are becoming popular and used in the Rio Ranch Markets. Vice Chairman Coats thanked Director LeVesque for his years of service to the District and wishes him well in his future. The General Manager/CEO stated that others may not be aware of how much Director LeVesque has sacrificed for this Board with the many hours of dedication to the interest of the community; that when he came on board as the General Manager/CEO, Director LeVesque was personally invested in him and provided wisdom, suggested books and management classes for his success; that he truly appreciates Director LeVesque's commitment to the District and he will miss him. Chairman Morales stated that leadership is in great demand; that he had the opportunity to work with Director LeVesque for the past seven years and shared his experiences with him; that although Director LeVesque may be moving, it is not the end of his book but yet another chapter; he wishes him the best in his future. Director LeVesque stated that he may be pushy at times with his views and opinions however, he wouldn't have had the opportunity to serve on this Board without three votes to become a member; that he is advocate of change; that he may be stepping down from the Board but he will be cheering them on as they move forward on the reclamation plant; he expressed his gratitude to the District's employees and Mr. Mura for their support. The Board took a break at 7:42 pm. The Board returned to open session at 7:58 pm. CLOSED SESSION The Board entered into Closed Session at 7:58 pm as provided in the Ralph M. Brown Act Government Code Sections 54957.6(a) to discuss the item listed on the agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to open session at 8:17 p.m. The item listed on the agenda was discussed in closed session with the following action being taken: 4 Minutes: 10/22/14 etb With respect to item # 12 - No reportable action taken. ADJOURN The meeting adjourned at 8:17 pm. Ja s Morales, Jr., Chairman John J. Mura, Secretary 1... 5 Minutes: 10/22/14 etb