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Home My WebLink AboutMinutes - EVWD Board of Directors - 12/10/2014 Approved January 14, 2015 EAST VALLEY WATER DISTRICT December 10, 2014 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:31 p.m. Director Coats led the flag salute. PRESENT: Directors: Carrillo, Coats, Coleman, Morales, Shelton ABSENT: Directors: None STAFF: John Mura, General Manager; Mike Maestas, Assistant General Manager; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager; Eileen Bateman, Executive Assistant LEGAL COUNSEL: Jean Cihigoyenetche GUEST(s): Members of the public It SUPPLEMENTAL INFORMATION FROM THE GENERAL MANAGER REGARDING AGENDA ITEMS No supplemental information at this time. PRESENTATIONS Et CEREMONIAL ITEMS The General Manager/CEO introduced Dr. Lundy and students from Thompson Elementary who will be performing a musical selection from their Winter Symphony; he also introduced Mike Hurst, new District employee. Chairman Morales expressed his gratitude to the Thompson Elementary students for their performance and welcomed Mr. Hurst to the District. PUBLIC COMMENTS Chairman Morales declared the public participation section of the meeting open at 5:50 pm. There being no written or verbal comments, the public participation section was closed. I [ APPROVAL OF AGENDA Chairman Morales requested that Director's fees and expenses for November 2014 be removed from the consent calendar for discussion purposes. Minutes: 12/10/14 etb M/S/C (Coats-Coleman) that the December 10, 2014 agenda be approved as amended. RESOLUTION 2014.31 - RESOLUTION FOR EMPLOYER PAID MEMBER CONTRIBUTIONS M/S/C (Coleman-Carrillo) that Resolution 2014.31 be adopted. DIRECTORS' FEES AND EXPENSES FOR NOVEMBER 2014 Chairman Morales requested that Director Coleman clarify and make necessary corrections to his November 2014 expense report and resubmit it at the next meeting. Director Coleman made a motion to defer all the Director's expense reports to the next regularly scheduled meeting. The motion failed for a lack of a second. M/S/C (Coats-Shelton) that Director's Carrillo, Coats, Morales and Shelton's November 2014 fees and expense reports be approved and Director Coleman resubmit his November expense report at next regularly scheduled board meeting. Directors Carrillo, Coats, Morales, Shelton voted yes. Director Coleman voted no. RESOLUTION 2014.33 - ADOPTING A CONFLICT OF INTEREST CODE M/S/C (Coleman-Carrillo) that Resolution 2014.33 be adopted. BOARD REORGANIZATION A. ELECTION OF OFFICERS PRESIDENT (CHAIRMAN OF THE BOARD) VICE PRESIDENT (VICE CHAIRMAN) B. APPOINTMENT: GENERAL MANAGER/CEO CHIEF FINANCIAL OFFICER BOARD SECRETARY C. SETTING TIME, DAY AND PLACE FOR HOLDING MEETINGS D. 2015 REPRESENTATIVE ASSIGNMENTS The General Manager/CEO stated that it is the practice of this Board to conduct their reorganization process at the first regularly scheduled meeting in December pursuant to Water Code Section 30520. Vice Chairman Coats made a motion to retain James Morales Jr. as President. Vice Chairman Coats amended his motion which was seconded by Director Carrillo and is as follows: 2 Minutes: 12/10/14 etb M/S/C (Coats-Carrillo) that the Board appoint the following: President - James L Morales, Jr.; Vice President - Ronald Coats; General Manager/CEO - John Mura, Chief Financial Officer - Brian Tompkins; Board Secretary - John Mura; continue to hold regularly scheduled meetings at 31111 Greenspot Rd., Highland, CA on the 2nd and 4th Wednesday of each month at 5:30 pm. Chairman Morales recommended the following 2014/2015 Representative Assignments Agency Primary Representative Secondary Representative Water Education Foundation Director Coleman SBVW Conservation District Vice Chairman Coats Director Carrillo Highland Chamber Vice Chairman Coats Director Shelton City of SB Chamber Vice Chairman Coats Director Coleman SBVMWD Vice Chairman Coats Director Carrillo USARWA Director Shelton Vice Chairman Coats North Fork Water Company Chairman Morales Vice Chairman Coats City of Highland Director Carrillo Director Coleman SAWPA Director Shelton Vice Chairman Coats City of SB Council Vice Chairman Coats Director Carrillo SDRMA Director Coleman Vice Chairman Coats LAFCO Chairman Morales Director Carrillo LAIF Director Coleman Vice Chairman Coats Ad-Hoc Board Policy Committee - Chairman Morales and Vice Chairman Coats Add East Valley Association of Realtors - Chairman Morales and Director Carrillo M/S/C (Coats-Carrillo) to approve the 2015 Representative Assignments as recommended by Chairman Morales. AUTHORIZE GENERAL MANAGER/CEO TO PREPARE AND EXECUTE THE 2014 WATER- ENERGY GRANT APPLICATION AND ADOPT RESOLUTION 2014.34 Ms. Malloy, Public Affairs/Conservation Manager, provided information regarding eligible projects that will be implemented with the approved grant application. M/S/C (Shelton-Coats) that the Board authorize the General Manager/CEO to prepare and execute the 2014 Water-Energy Grant application and adopt Resolution 2014.34. WATER BUDGET BASED RATE UPDATE Mr. Tom Ash from Tom Ash Et Associates reviewed current drought legislation and water use restrictions. I 3 Minutes: 12/10/14 etb Mr. Tompkins, Chief Financial Officer, addressed the Board regarding the water budget based rate process and provided a presentation including goals of encouraging conservation, establishing equitable allocation to customer classes and cost recovery/revenue reliability and the proposed schedule of events prior to the implementation of the program. ADJOURN TO PUBLIC HEARING The Board adjourned to the public hearing at 6:33 pm. Mr. Tompkins, Chief Financial Officer, provided a presentation regarding the Water and Sewer Capacity Fees including the purpose of capacity fees, the Districts' capacity fee history, fee calculation methodologies, approach and current calculation, consultant recommendations and comparison to surrounding agencies. He also discussed the account holder policy and system charges regarding delinquency rate analysis and implementation of the policy. M/S/C (Coats/Coleman) that the Board adopt Resolution 2014.32 and Ordinance's 389, 390 and 391 and authorize staff to transfer tenant-held utility accounts into the property owner's name after a tenant-held account has been disconnected due to non- payment and continue to assess System Charges to the owners of vacant, developed properties that are connected to the District's water and wastewater systems. A. roll call vote was taken: Coats - Yes Coleman - Yes Carrillo - Yes Shelton - Yes Morales - Yes ADJOURN TO REGULAR SESSION The Board returned to regular session at 7:11 pm. GENERAL MANAGER/STAFF REPORTS The General Manager/CEO reported on the following: the District held its yearly employee awards banquet on Saturday at the District Headquarters; Rick Becerra, a 24- year employee, received this year's employee of the year award; Mr. Steve McGee and Jon Peel were recently promoted to Senior Water Service Workers; RFP's were sent out this week for the Environmental Impact Contract for the Sterling Recycled Water Center; the December 24th board meeting has been cancelled; the next regularly scheduled meeting will be held on January 14th and that District staff will be serving Christmas lunch to the Highland Senior Center on December 19th Information only. 4 Minutes: 12/10/14 etb LEGAL COUNSEL REPORT Mr. Cihigoyenetche stated that the AB1234 and AB1825 training for the Board Members and staff is scheduled for December 18tn ORAL COMMENTS FROM THE BOARD OF DIRECTORS Director Coleman provided a brochure that he received while attending the Grand Opening of the Demonstration Garden at SAWPA; the garden is available for customers to see how fruits and vegetables are grown in a water wise manner; he stated that he gave the General Manager/CEO a copy of his notes from the NWRA/ACWA convention regarding grants that would benefit the District and congratulated Mr. McGee and Peel for their promotions. Director Shelton stated that she attended the CSDA Leadership Academy with Chairman Morales and that the information she received was interesting and very helpful to her as a new Board member. Director Carrillo stated that he attended the ACWA conference with Director Coleman and Chairman Morales; he stated that it is an honor to represent the community and District at the different venues and it is apparent that East Valley Water District is becoming a leader in the industry. I L Vice Chairman Coats stated that he attended a LAIF meeting in Sacramento with Director Coleman and that it was very interesting to see so many financial institutions gather in one place. Chairman Morales expressed his gratitude to Thompson Elementary choir for their performance; he stated that he attended the retirement celebration for Mr. Pat Milligan and had the honor of presenting a proclamation to Mr. Milligan; he congratulated Mr. Mura for being selected by the Highland Chamber of Commerce for the President's award and stated that the District was the recipient of the "Best in Class" award along with Balfour Beatty and Ranau, Ranau Et Clarke for the District's Headquarters Project; he also reminded the Board to review the District's Strategic and Legislative Platform as these items need to be updated in the coming months and that the General Manager's Performance evaluation is due in March. ADJOURN The meeting adjourned at 7:28 pm. 7 Ja es Morales, Jr., Chairman John J. Mura, ecretary 5 Minutes: 12/10/14 etb I I I