HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/09/2013 Approved February 13,2013
EAST VALLEY WATER DISTRICT JANUARY 9, 2013
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:35 p.m. Ms. Mathis led the
flag salute.
PRESENT: Directors: Coleman,LeVesque, Morales, Sturgeon,Wilson
ABSENT: None
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief Financial
Officer; John Vega, Assistant General Manager, Justine
Hendricksen,Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Members of the public
APPROVAL OF AGENDA
M/S/C (Wilson-Coleman) that the January 9, 2013 agenda be approved as
submitted.
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:35
p.m.
There being no further written or verbal comments, the public participation section was
closed.
ADJOURN TO EAST VALLEY PUBLIC FACILITIES CORPORATION MEETING
AT 5:36 PM
RECONVENE TO EAST VALLEY WATER DISTRICT REGULAR BOARD
MEETING AT 5:38 PM
M/S/C (Morales-Wilson) that the Board adjourn to the East Valley Water
District's Financing Authority.
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ADJOURN TO EAST VALLEY WATER DISTRICT'S FINANCING AUTHORITY
MEETING AT 5:38 PM
RECONVENE TO EAST VALLEY WATER DISTRICT REGULAR BOARD
MEETING AT 5:40 PM
APPROVAL OF BOARD MEETING MINUTES FOR NOVEMBER 28, 2012
M/S/C (Wilson-Morales) that the November 28, 2012 board meeting minutes be
approved as submitted.
DISBURSEMENTS
M/S/C (Wilson-Morales) that General Fund Disbursements #234934 through
#235189 which were distributed during the period of December 6, 2012 through January
2, 2013, in the amount of$1,596,219.81 and Payroll and Benefit contributions for the period
ended January 2, 2013 and included checks and direct deposits, in the amount of
$580,454.32 totaling$2,176,674.13 be approved.
DIRECTOR'S FEES AND EXPENSES FOR DECEMBER 2012
M/S/C (Wilson-Morales) that the Directors fees and expenses for December 2012
be approved as submitted.
AUTHORIZE THE GENERAL MANAGER TO ENTER INTO A DESIGN-BUILD
GUARANTEED MAXIMUM PRICE (GMP) CONTRACT WITH BALFOUR
BEATTY CONSTRUCTION FOR THE DESIGN AND CONSTRUCTION OF THE
DISTRICT'S HEADQUARTERS FACILITY
The General Manager provided a brief overview of the January 7th Board Workshop and
the steps the District has taken to reach the goal of a Headquarters facility.
Members of the public including Mr. Dennis Johnson, Camille Bahri, Ross Jones and Dr.
Bill Mathis spoke in support of the District's Headquarters Project; that the project is an
opportunity to provide essential services for our community; that the Board should be
congratulated on their leadership,unity and achievements.
Members of the Board discussed the contract in detail.
M/S (Wilson-Morales) that the Board authorize the General Manager to enter
into a Design-Build Guaranteed Maximum Price (GMP) contract with Balfour Beatty
Construction for the design and construction of the District's Headquarters facility.
Board Members Wilson and Morales amended their motions to request that the contract
include language regarding the percentage of cost savings split between agencies.
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M/S/C (Wilson-Morales) that the Board authorize the General Manager to enter
into a Design-Build Guaranteed Maximum Price (GMP) contract with Balfour Beatty
Construction for the design and construction of the District's Headquarters facility and
that the contract include language regarding the percentage of cost savings split between
agencies.
The Board took a break at 6:27 PM
The Board returned from to session at 6:34 PM
Board Member Wilson left the meeting at 6:28 PM
BOARD REORGANIZATION
President LeVesque declared nominations open for the Board Reorganization.
M/S/C (Sturgeon-Coleman) that the election of officers for the President and Vice
President be as follows:
President - Matt LeVesque
Vice President-James Morales,Jr.
M/S/C (Sturgeon-Coleman) that the appointment of the General manager/CEO,
Chief Financial Officer and Board Secretary be as follows:
General Manager/CEO/Board Secretary-John Mura
Chief Financial Officer- Brian Tompkins
SETTING TIME AND PLACE FOR HOLDING MEETINGS
M/S/C (Sturgeon-Coleman) that the District's meetings be held at 3694 E.
Highland Avenue, Suite 30, Highland, California, on the second and fourth Wednesday of
each month at 5:30 p.m.
DISCUSSION AND POSSIBLE ACTION REGARDING SPONSORSHIP FOR THE
HIGHLAND CHAMBER OF COMMERCE AND SAN BERNARDINO AREA
CHAMBER OF COMMERCE
Chairman LeVesque recused himself from this item due to a possible conflict of interest.
Vice Chairman Morales stated that the Chambers program support is a great opportunity
for interaction and intersecting with businesses in the community.
Legal Counsel recommended that this item be tabled and be further reviewed to
determine if Chairman LeVesque is able to participate in the discussion of this item.
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M/S/C (Sturgeon-Coleman) that this item be deferred for further review and be
brought back to the Board at a later date.
.1
GENERAL MANAGER/STAFF REPORTS
The General Manager reported on the following items:
• The District's Strategic Staffing Plan
o Network Administrator
• One year anniversary for the General Manager
• The District's re-designed website
Information only.
LEGAL COUNSEL REPORT
No reports at this time.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Vice Chairman Morales stated that this evening was a historical night for the District and
is honored to be a part of the Board.
Director Sturgeon requested bi-weekly updates on the progress of the District's
Headquarters project. .1
Chairman LeVesque thanked staff for all the progress that they accomplished on the
Districts Headquarters project.
ADJOURN
# /
The meeting adjourned at 7:06 p.m. /
,�►
Matt LeVesque, President
John" Mura,Se retary
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