HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/23/2013 Approved February 13,2013
EAST VALLEY WATER DISTRICT JANUARY 23, 2013
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Mr. Malmberg led the
flag salute.
PRESENT: Directors: LeVesque, Morales, Sturgeon,Wilson
ABSENT: Directors: Coleman
STAFF: John Mura, General Manager/CEO; John Vega, Assistant General
Manager; Brian Tompkins, Chief Financial Officer; Justine
Hendricksen,Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Members of the public
APPROVAL OF AGENDA
M/S/C (Wilson-Morales) that the January 23, 2013 agenda be approved as
submitted.
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:31
p.m.
Mr. Coats offered his appreciation to the General Manager and the Public
Outreach/Water Conservation Officer for attending the San Bernardino Area Chamber of
Commerce Coffee Club meeting and providing an update on District activities.
The General Manager/CEO introduced and welcomed recently hired employees: Crystal
Hess,Mercedes King,Andrew Mata,Brishen Kruse and Rosie Gaede.
There being no further written or verbal comments, the public participation section was
closed.
BOARD MEMBER COLEMAN ARRIVED AT 5:34 PM
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APPROVAL OF THE BOARD MEETING MINUTES FOR DECEMBER 12, 2012
M/S/C (Wilson-Sturgeon) that the board meeting minutes for December 12, 2012
be approved.
Vice Chairman Morales abstained from the vote.
APPROVE RESOLUTION 2013.01 FOR THE FUNDING AGREEMENT FOR
ANNEXATION OF BASELINE GARDENS MUTUAL WATER COMPANY INTO
EAST VALLEY WATER DISTRICT
M/S/C (Wilson-Sturgeon) that Resolution 2013.01 be approved.
ADOPT STANDARD MILEAGE REIMBURSEMENT RATE ESTABLISHED BY IRS
FOR 2013
M/S/C (Wilson-Sturgeon) that the Board adopt the standard mileage
reimbursement rate established by IRS for 2013.
ACCEPT AND FILE THE FINANCIAL STATEMENTS FOR NOVEMBER 2012
M/S/C (Wilson-Sturgeon) that the Board accept and file the Financial Statements
for November 2012.
ACCEPT AND FILE THE INVESTMENT REPORT FOR THE QUARTER ENDED
DECEMBER 31, 2012
M/S/C (Wilson-Sturgeon) that the Board accept and file the Investment Report
for the quarter ended December 31, 2012.
DISBURSEMENTS
M/S/C (Wilson-Sturgeon) that General Fund Disbursements #235190 through
#235417 distributed during the period of January 3, 2013 through January 16, 2013 in the
amount of $1,841,945.43 and Payroll Fund Disbursements for the period January 16, 2013
in the amount of$306,309.25 totaling $2,148,254.98 be approved.
AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT FOR
BALFOUR BEATTY CONSTRUCTION TO PROVIDE PRECONSTRUCTION
SERVICES FOR ENTITLEMENTS INCLUDING ENVIRONMENTAL
DOCUMENTS, SCHEMATIC DESIGN, AS WELL AS CONSTRUCTION
DRAWINGS AND CONTRACT DOCUMENT DEVELOPMENT OF THE BIDDING
STAGE FOR CONSTRUCTION OF THE NEW DISTRICT HEADQUARTERS AND
ASSOCIATED OFF-SITE UTILITIES
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The Assistant General Manager reviewed the staff report with the Board and
recommends that the Board authorize the General Manager to execute the contract with
Balfour Beatty Construction.
M/S/C (Sturgeon-Wilson) that the Board authorize the General Manager to
execute contract for Balfour Beatty Construction to provide preconstruction services for
entitlements including environmental documents, schematic design, as well as
construction drawings and contract document development of the bidding stage for
construction of the new District Headquarters and associated off-site utilities.
AMEND CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES FOR
THE PLANT 143 IMPROVEMENT PROJECT WITH ARCADIS U.S., INC., TO
PROVIDE OWNER'S REPRESENTATIVE SERVICES DURING CONSTRUCTION
OF THE NEW DISTRICT HEADQUARTERS AND ASSOCIATED OFF-SITE
UTILITIES
The Assistant General Manager reviewed the proposed contract amendment with the
Board; that ARCADIS U.S., Inc. will provide Owner's Representative Services during the
construction of the new District Headquarters and related off-site utilities and
recommends that the Board amend the contract with ARCADIS U.S., Inc.
M/S/C (Wilson-Sturgeon) that the Board approve the contract amendment with
ARCADIS U.S., Inc. to provide Owners' Representative Services during the construction
of the new District Headquarters and associated off-site utilities.
AWARD OF CONTRACT FOR DESIGN AND CONSTRUCTION PHASE
SERVICES TO ALBERT A. WEBB ASSOCIATES FOR THE 7TH STREET SEWER
MAIN REPLACEMENT
The Engineering Manager provided a brief overview of the 7th Street sewer main
replacement project; that during a routine video sewer inspection staff identified
approximately 1,260 linear feet of fractured sewer line. Based on the severity of the
findings, staff has requested that the replacement project be expedited and is
recommending that the Board award a contract for design and construction to Albert A.
Webb Associates.
M/S/C (Wilson-Coleman) that the Board award a contract for design and
construction phase services to Albert A. Webb Associates for the 7th Street Sewer Main
Replacement.
GENERAL MANAGER/STAFF REPORTS
The General Manager/CEO, Assistant General Manager and the Chief Financial Officer
reported on the following: San Bernardino Rotary Club presentation, meeting with the
Bureau of Reclamation (BOR), Model-Netics Management Program, Special meeting on
January 30th, Headquarter Environmental update, Employee Events soup cook-off on
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February 8th, Plant 143, Plant 134, Baseline Gardens Mutual Water Company
consolidation.
Information only.
LEGAL COUNSEL REPORT
No reports at this time.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Board Member Sturgeon thanked the General Manager and Public Affairs/Conservation
Officer for presenting at the San Bernardino Area Chamber of Commerce meeting; that
San Bernardino Valley Municipal Water District is presenting at his Rotary luncheon if
anyone is interested in attending. Board Member Sturgeon also stated that he voted yes
on the ARCADIS contract amendment but would prefer that the District consider
utilizing U.S.companies in the future.
Board Member Coleman is glad to see that the District is moving forward with the
Headquarters project. Board Member Coleman also stated that he would like to attend a
future Rotary meeting.
Vice Chairman Morales stated that the legislature is now in session; that there are a
number of newly elected legislators, new committee assignments and a Democratic super
majority; he stated that after the General Manager and the Public Affairs/Conservation
Officer meet with the District's advocate, that the Board should schedule a legislative
committee meeting to discuss the District's legislative strategies for the coming year.
Vice Chairman Morales offered his appreciation to the District's regional partners and
their letters of support for the District to secure 1.5 million in grant funding; he also
commented on the LAIF Investment Report, utilizing cost centers, transfers to Citizens
Business Bank and commended the District on advanced planning efforts. Vice Chairman
Morales welcomed all newly hired employees to the District.
Chairman LeVesque thanked the Board for their support and cooperative efforts;that the
Board as a whole needs to discuss the District's legislative affairs and adjust goals as
needed.
ADJOURN
The meeting adjourned at 6:01 pm.
Matt LeVesque,President
John J. Mura, Sec etary
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