HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 02/13/2013 Approved March 27,2013
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EAST VALLEY WATER DISTRICT FEBRUARY 13, 2013
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:35 p.m. Board Member
Coleman led the flag salute.
PRESENT: Directors: Coleman, LeVesque, Morales, Wilson
ABSENT: Director: Sturgeon
STAFF: John Mura, General Manager/CEO; Brian Tompkins,Chief Financial
Officer; John Vega, Assistant General Manager, Justine
Hendricksen,Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Members of the public
APPROVAL OF AGENDA
M/S/C (Wilson-Coleman) that the February 13, 2013 agenda be approved as
submitted.
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:35
p.m.
Mr. Daniel Cozad provided a historical power-point presentation regarding the San
Bernardino Valley Water Conservation District and information relating to the
reestablishment of their sphere of influence application with LAFCO.
There being no further written or verbal comments, the public participation section was
closed.
APPROVAL OF REGULAR BOARD MEETING MINUTES FOR JANUARY 9, 2013
M/S/C (Wilson-Morales) that the January 9, 2013 regular board meeting minutes
be approved as submitted.
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APPROVAL OF REGULAR BOARD MEETING MINUTES FOR JANUARY 23, 2013
M/S/C (Wilson-Morales) that the January 23, 2013 regular board meeting minutes
be approved as submitted.
ADOPT RESOLUTION 2013.02 — ACCEPTING EASEMENTS ON THE BRIGHT
WATER SENIOR ASSISTED LIVING FACILITY
M/S/C (Wilson-Morales) that Resolution 2013.02 be approved.
ADOPT RESOLUTION 2013.03 — REIMBURSEMENT RESOLUTION RELATED TO
HEADQUARTERS PROJECT COSTS
M/S/C (Wilson-Morales) that Resolution 2013.03 be approved.
ACCEPT AND FILE THE DECEMBER 2012 FINANCIAL STATEMENTS
M/S/C (Wilson-Morales) that the Board accept and file the Financial Statements
for December 2012.
DIRECTORS' FEES AND EXPENSES FOR JANUARY 2013
M/S/C (Wilson-Morales) that the Directors' fees and expenses for January 2013 be
approved as submitted. .1
DISBURSEMENTS
M/S/C (Wilson-Morales) that General Fund Disbursements #235418 through
#235659 which were distributed during the period of January 18, 2013 through February
6, 2013, in the amount of $1,444,994.66 and Payroll and Benefit contributions for the
period ended February 6, 2013 and included checks and direct deposits, in the amount of
$561,338.92 totaling $2,006,333.58 be approved.
APPROVE THE PROPOSED MID-YEAR BUDGET ADJUSTMENTS FOR FY 2012-
13
The General Manager reviewed the mid-year budget with the Board; he commented on a
number of items including the $480,000 transfer to reserves, the District's financial
overview, revenues, expenditures, proposed budget adjustments and highlighted the
District's accomplishments.
M/S/C (Wilson-Morales) that the proposed mid-year budget adjustment for FY
2012-13 be approved.
GENERAL MANAGER/STAFF REPORTS
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The General Manager, Assistant General Manager, Chief Financial Officer and the
Administrative Manager reported on the following items:
• The District's Headquarters Project, ACWA's Legislative Symposium and
Reception, an article in the HCN regarding the District's Headquarters project,
Baseline Gardens Mutual Water Company update, employee soup cook-off,
collaborative efforts regarding the State Water Project, Harmony Project, meeting
with Congressman Gary Miller's office, the District's email conversion, Highland
Chamber of Commerce Installation dinner, interviews for the Network
Administrator position, North Fork By-Laws update,John Vegas resignation from
East Valley Water District.
Mr.Vega stated that it has been a privilege working for East Valley Water District.
The General Manager offered his appreciation to the City of Highland and their Public
Works Department for working so diligently with the District on the Headquarters
Project.
Information only.
LEGAL COUNSEL REPORT
Mr. Kennedy stated that it was a privilege to work with Mr. Vega and wished him much
success in his future endeavors.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Vice Chairman Morales offered his congratulations to Mr. Vega and stated that his
promotion is well deserved. The Vice Chairman also commented on the tragic events in
our local area; thanked staff for completing the review of the North Fork By-Laws and
would like to get a consensus from the Board regarding his interest in applying for
ACWA's Region 9 Board Member position.
Board Member Wilson wished Mr.Vega good luck.
Board Member Coleman thanked Mr. Vega for working for the District. Board Member
Coleman also stated that he attended the City of Highland's Counsel meeting and that
the Boulder Bridge ribbon cutting ceremony is slated for Tuesday morning at 7:30 am.
Chairman LeVesque offered his support to Vice Chairman Morales and his decision to
apply for a Board Member position on ACWA's Region 9 Committee; that he will be
attending the Highland Chamber of Commerce's meetings as a private business owner as
the District has hired a Public Information Officer to represent East Valley Water
District. The Chairman also thanked Mr.Vega for his work at East Valley Water District.
Information only.
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The District's legal counsel stated that the government code section in item #7 is
incorrect and needs to reflect 54957.
The Board took a break at 6:49 p.m.
The Board returned to session at 6:57 p.m.
CLOSED SESSION
The Board entered into Closed Session at 6:57 p.m. as provided in the Ralph M. Brown
Act Government Code Sections 54957 and 54957.6(a), to discuss the items listed on the
agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to open session at 7:48 p.m. The items listed on the agenda were
discussed in closed session with the following action being taken:
With respect to item#7- No reportable action taken.
With respect to item#8 - No reportable action taken.
OPEN SESSION ACTION
DISCUSSION AND POSSIBLE ACTION REGARDING ADJUSTMENT TO
GENERAL MANAGER/CEO'S COMPENSATION
M/S/C (Coleman-Morales) to award the General Manager/CEO a performance
bonus in the amount of$25,000 for his efforts and achi nts over the past 13 months.
The meeting adjourned at 7:50 p.m.
Matt LeVesque, President
John" Mura,S cretary
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