HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 03/27/2013 Approved April 10,2013
EAST VALLEY WATER DISTRICT MARCH 27, 2013
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:31 p.m. Mr. Tompkins led the
flag salute.
PRESENT: Directors: LeVesque, Morales, Sturgeon,
ABSENT: Directors: Coleman,Wilson
STAFF: John Mura, General Manager/CEO; Brian Tompkins, Chief
Financial Officer;Justine Hendricksen,Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Members of the public
APPROVAL OF AGENDA
M/S/C (Sturgeon-Morales) that the March 27, 2013 agenda be approved as
submitted.
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:32
p.m.
There being no written or verbal comments, the public participation section was closed.
The General Manager stated that item #2B, page three of the Investment Policy needs to
be corrected to reflect the "Financial Industry Regulatory Authority" rather than the
National Association of Securities Dealers.
APPROVAL OF THE FEBRUARY 13, 2013 REGULAR BOARD MEETING
MINUTES
M/S/C (Morales-Sturgeon) that the February 13, 2013 regular board meeting
minutes be approved as submitted.
RESOLUTION 2013.07 — A RESOLUTION OF THE BOARD OF DIRECTORS
ESTABLISHING AN INVESTMENT POLICY FOR PUBLIC FUNDS
Minutes:03/27/13 jph
M/S/C (Morales-Sturgeon) that Resolution 2013.07 be approved with the
correction as stated by the General Manager that page three of the Investment Policy
needs to reflect the "Financial Industry Regulatory Authority" rather than the National
Association of Securities Dealers.
ACCEPT AND FILE THE FINANCIAL STATEMENTS FOR JANUARY 2013
M/S/C (Morales-Sturgeon) that the Financial Statements for January 2013 be
accepted.
DIRECTORS' FEES AND EXPENSES FOR FEBRUARY 2013
M/S/C (Morales-Sturgeon) that the Directors' fees and expenses for February 2013
be approved as submitted.
DISBURSEMENTS
M/S/C (Morales-Sturgeon) that General Fund Disbursements #235799 through
#236126 distributed during the period of February 21, 2013 through March 19, 2013 in the
amount of $2,248,111.47 and Payroll Fund Disbursements for the period March 19, 2013 in
the amount of$573,098.07 totaling $2,821,209.54 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING THE INDEPENDENT
REVIEW AND RECOMMENDATIONS TO THE DISTRICTS CURRENT RATE
STRUCTURE
The Chief Financial Officer stated that there are too many unknowns at this time to do a
multi-year rate study however, the District requested an independent rate study for 2013-
14.
Mr. Greg Clumpner reviewed the independent financial report with the Board and stated
that NBS Engineers were able to confirm that no rate increases are necessary for 2013-14
in order to:
• Fund District operating costs
• Fund ongoing capital improvements in the District's current Capital Improvement
Plan
• Maintain required debt service coverage (including the headquarters financing),
and
• Maintain adequate reserve levels
No action taken.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S
CONFLICT OF INTEREST CODE AND THE REQUIRED ANNUAL FILING OF
THE STATEMENT OF ECONOMIC INTERESTS (FORM 700) BY DIRECTORS
2 Minutes:03/27/13 jph
Mr. Kennedy reviewed the District's current Conflict of Interest Code and the annual
requirements to file Statement of Economic Interests (Form 700) with the Board.
The Board requested that the District's Conflict of Interest Code be updated to reflect
changes by the California Fair Political Practices Commission. Mr. Kennedy will prepare
a draft version and bring it back to the Board at a later date for approval.
No action taken.
AWARD SOFTWARE CONTRACT TO TYLER TECHNOLOGIES ERP AND
AUTHORIZE THE GENERAL MANAGER TO EXECUTE THE AGREEMENT FOR
SOFTWARE LICENSING, IMPLEMENTATION, DATA CONVERSION AND
MAINTENANCE SERVICES FOR THEIR INCODE SOLUTION
Mr. Tompkins and Ms. Gaede reviewed the fully integrated software program and stated
that the program provides financial management, customer relationship management,
and human resources management, and will replace multiple, non-integrated systems and
allow for government fund accounting. The system will provide better service internally
to staff and externally to the District's customers.
M/S/C (Sturgeon-Morales) that the Board award the software contract to Tyler
Technologies ERP and authorize the General Manager to execute the agreement for
software licensing, implementation, data conversion and maintenance services for their
incode solution.
GENERAL MANAGER/STAFF REPORTS
The General Manager and the Chief Financial Officer reported on the following items:,
District Headquarters Update, Assistant General Manager Mike Maestas, Highland
Harvest Festival, North Fork Annual Shareholders Meeting on April 2, 2013, employee
picnic on June 22, customer service phone lines, Plant 134 permits and ribbon cutting
ceremony on May 3, Network Administrator position.
The General Manager stated that it has been a pleasure working with the City of
Highland on the District's headquarters project and offered his appreciation to their staff.
Information only.
LEGAL COUNSEL REPORT
No reports at this time.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Vice Chairman Morales stated that it has been a pleasure serving on the North Fork By-
Law Committee and thanked staff for their support. Mr. Morales stated that he attended
3 Minutes:03/27/13 jph
ACWA's Region 9 meeting and was asked if East Valley Water District would facilitate
the coordination of a Seven Oaks Dam Tour.
.1
The Board took a break at 6:46 PM.
CLOSED SESSION
The Board entered into Closed Session at 6:55 p.m. as provided in the California Open
Meeting Law, Government Code Sections 54945.9(d)(2) and 54956.9(d)(4), to discuss
the items listed on the agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 7:26 p.m. The items listed on the agenda were
discussed in closed session with the following action being taken:
With respect to item #9 - The Board unanimously voted 3-0 (Directors Coleman and
Wilson absent) to accept the claim for damages subject to the claimant executing a
release acceptable to District staff and legal counsel.
With respect to item#10 -No reportable action taken.
ADJOURNCitti-- - -------L___ J
The meeting adjourned at 7:27 pm.
Matt LeVesque, President
't^
John J. Mura,Se retary
4 Minutes:03/27/13 jph