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Home My WebLink AboutMinutes - EVWD Board of Directors - 04/10/2013 Approved May 8,2013 EAST VALLEY WATER DISTRICT APRIL 10, 2013 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:32 p.m. Board Member Wilson led the flag salute. PRESENT: Directors: Coleman, LeVesque, Sturgeon,Wilson ABSENT: Directors: Morales STAFF: John Mura, General Manager/CEO;Brian Tompkins, Chief Financial Officer; Nemesciano Ochoa, Engineering Manager; Justine Hendricksen,Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Members of the public APPROVAL OF AGENDA M/S/C (Wilson-Sturgeon) that the April 10, 2013 agenda be approved as submitted. PUBLIC PARTICIPATION Chairman LeVesque declared the public participation section of the meeting open at 5:33 p.m. There being no written or verbal comments, the public participation section was closed. The General Manager introduced four new District employees to the public and the Board of Directors (Timothy Vitrano, Robert Peng,Janett Garcia, and Michael Baffa). Chairman LeVesque requested that agenda item #2e be removed from consent calendar for discussion purposes. APPROVAL OF THE FEBRUARY 27, 2013 REGULAR BOARD MEETING MINUTES M/S/C (Wilson-Sturgeon) that the February 27, 2013 regular board meeting minutes be approved as submitted. Minutes:04/10/13 cmc APPROVAL OF THE MARCH 27,2013 REGULAR BOARD MEETING MINUTES M/S/C (Wilson-Sturgeon) that the March 27, 2013 regular board meeting minutes be approved as submitted. RESOLUTION 2013.08 — A RESOLUTION ESTABLISHING PROCEDURES AND POLICIES FOR THE PRESENTATION OF CLAIMS AGAINST THE DISTRICT M/S/C (Wilson-Sturgeon)that Resolution 2013.08 be approved. APPROVAL OF DEVELOPMENT AGREEMENT BETWEEN GLEN ROSE RANCH LP AND EAST VALLEY WATER DISTRICT TO CONSTRUCT AND INSTALL A NEW SEWER MAIN FOR TRACT 17682 M/S/C (Wilson-Sturgeon) that the development agreement between Glen Rose Ranch LP and East Valley Water District to construct and install a new sewer main for tract 17682 be approved. ITEM 2E DIRECTORS' FEES AND EXPENSES FOR MARCH 2013 Chairman LeVesque requested clarification on a number of items listed on Board Member Coleman's expense report. He asked Board Member Coleman to explain the benefit and value to the District's ratepayers for attending these meetings. Chairman LeVesque also requested that Board Member Coleman amend his expense report. Board member Coleman stated that the meetings he attended were in line with the District's Strategic Initiatives;that he is upset that the District had a 30%rate increase in the past and he is trying to find ways to have a rate decrease; that if some of the meetings he attended are viewed as not acceptable to let him know which ones and he will agree to amend his expense report. Chairman LeVesque stated that the District is going to review its Board policies and create a more defined process for Board Members. Board Member Coleman agreed to amend his March 2013 expense report and charge for only seven meetings. M/S/C (Wilson-Sturgeon) that the Directors'fees and expenses for March 2013 be approved with the amendment to Board member Coleman's expense report. DISBURSEMENTS M/S/C (Wilson-Sturgeon) that General Fund Disbursements #236127 through #236288 distributed during the period of March 20, 2013 through April 3, 2013 in the 2 Minutes:04/10/13 cmc amount of $1,009,201.89 and Payroll Fund Disbursements for the period April 3, 2013 in the amount of$342,953.34 totaling$1,352,155.23 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE BOARD OF DIRECTORS HANDBOOK AND POLICIES MANUAL Chairman LeVesque requested that each board member come up with a list of agencies that they feel should be on an approved meeting list for compensation purposes and that the list should include the value and direct benefit to the District and its ratepayers. M/S/C (Sturgeon-Coleman) that a Board Policy Committee be created and that the committee include all five board members and Board Member Wilson be appointed as chair of the committee. AWARD OF CONTRACT TO PSOMAS FOR DESIGN AND CONSTRUCTION SERVICES FOR PLANT 137 RETROFITS AND LIVE OAK WATER MAIN REPLACEMENT The Engineering Manager gave a brief description of the projects and stated that the funding for these projects is included in the current approved budget. M/S/C (Wilson-Sturgeon) that the Board of Directors award the contract for the 111 design and construction services for plant 137 retrofits and Live Oak water main replacement to Psomas. GENERAL MANAGER/STAFF REPORTS The General Manager reported on the following items: District Headquarters, Vice Chairman Morales' appointment to serve on the ACWA Region 9 Board of Directors, the District's new website is a finalist for the California Public Information Officer's Association Award, the San Bernardino Valley Water Conservation District has completed their 2011-12 engineers report, the District participated in the City of Highland's Citrus Harvest Festival on March 30th, the Highland Senior Center golf tournament is on April 18`h,SAWPA's annual"Santa Ana River Watershed Conference"is on April 12th the San Bernardino Valley Municipal Water District's facilities tour is on April 19'h, the District's North Fork/Seven Oaks Dam tour is on April 26rh, that the District received many positive comments regarding the newly created receptionist position, and that the General Manager will be in Washington, DC on April 22nd through April 256(Santa Ana Sucker Fish litigation). The Public Affairs/Conservation Officer reported on the following items: the Redlands Home Depot Inland Empire Garden Friendly plant sale is on April 13`h, the City of Highland's Earth day event, Plant 134 ribbon cutting ceremony is on May 3rd, the Inland Solar Challenge is May 17rh-19rh, and that the Highland Chamber of Commerce Leadership Academy will be on May 24rh. 3 Minutes:04/10/13 cmc Information only. LEGAL COUNSEL REPORT No reports at this time. ORAL COMMENTS FROM THE BOARD OF DIRECTORS Board member Wilson stated that he will be out on vacation on April 25th Board member Sturgeon congratulated staff on their efforts at the Citrus Harvest Festival and thanked staff for their participation. Board member Coleman stated that he thought it was wonderful that the District is involved with the Citrus Harvest Festival for community outreach and that he will be teaching a class at the Earth day event. Chairman LeVesque stated that he received compliments about Ms.Justine Hendricksen and her follow through with the Highland Senior Center golf tournament. He also stated that the District's field employees are doing a great job. The Board took a break at 6:28 PM. CLOSED SESSION The Board entered into Closed Session at 6:34 p.m. as provided in the California Open Meeting Law, Government Code Sections 54956.8, to discuss the items listed on the agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 6:37 p.m. The items listed on the agenda were discussed in closed session with no reportable action being taken. ADJOURN The meeting adjourned at 6:37 pm. 4/11A, �_S Matt e esqu- ' • •ent John J. Mura,Se retary J 4 Minutes:04/10/13 cmc