HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/08/2013 Approved June 12,2013:
EAST VALLEY WATER DISTRICT MAY 8,2013
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Ms. Kerrie Bryan led the
flag salute.
PRESENT: Directors: Coleman,LeVesque,Sturgeon
ABSENT: Directors: Morales,Wilson
STAFF: Mike Maestas, Assistant General Manager; Brian Tompkins, Chief
Financial Officer;Cecilia Contreras,Executive Assistant
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Members of the public
APPROVAL OF AGENDA
M/S/C (Sturgeon-Coleman) that the May 8, 2013 agenda be approved as submitted.
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:31 p.m.
There being no written or verbal comments,the public participation section was closed.
APPROVAL OF THE APRIL 10,2013 REGULAR BOARD MEETING MINUTES
M/S/C (Sturgeon-Coleman) that the April 10, 2013 regular board meeting minutes be
approved as submitted.
APPROVE AND DECLARE OLD NEXTEL PHONES AS SURPLUS AND THEIR
DISPOSAL AS A DONATION TO "OPERATION GRATITUDE"
M/S/C (Sturgeon-Coleman) that the Board approve and declare Nextel phones as
surplus and their disposal as a donation to"Operation Gratitude".
111 DISBURSEMENTS
M/S/C (Sturgeon-Coleman) that General Fund Disbursements #236469 through
#236598 distributed during the period of April 18, 2013 through May 1, 2013 in the amount of
$820,103.43 and Payroll Fund Disbursements for the period May 1, 2013 in the amount of
$222,245.26 totaling$1,042,348.69 be approved.
Minutes:05/08/13 cmc
DIRECTORS' FEES AND EXPENSES FOR APRIL 2013
Mr. Malmberg stated that he was concerned about Directors receiving compensation for
attending City council meetings;that when he was a board member,these meetings were not
approved for him to attend; that he didn't know what UCCE was on Board Member
Coleman's expense report; he also asked for a report during the directors comments to
explain what the direct benefit is for the District and public for attending these meetings.
Board member Sturgeon stated that he had charged for the City Council meeting as well.
Board member Coleman stated that UCCE was for the University of California Cooperative
Extension.
Chairman LeVesque stated that there was an Ad-hoc committee formed to review the
policies to address these concerns.
Board member Sturgeon stated that he would remove his city council meeting bringing the
number of meetings from nine to eight to be compensated.
Chairman LeVesque stated that he amended his report to include more detailed description
of his meeting with the General Manager on April 29,2013.
Item number 2d was pulled from the consent calendar for discussion purposes.
AWARD OF CONSTRUCTION CONTRACT FOR THE REPLACEMENT OF THE
PLANT 134 BRIDGE TO WILLIAM KANAYAN CONSTRUCTION
The Engineering Manager stated that the District has received FEMA approved funding to
re-construct the bridge at Plant 134 that was damaged in the 2010 floods; that this project is
included in the capital improvement program and is slated for completion by August 21, 2013;
and that the project amount not to exceed is $358,860.
M/S/C (Sturgeon-Coleman) that the construction contract for the replacement of the
Plant 134 bridge be awarded to William Kanayan Contruction.
GENERAL MANAGER/STAFF REPORTS
The Assistant General Manager and Chief Financial Officer gave an update on the Bonds
Meeting regarding the District's bond rating,the fuel spill and the District's involvement,and
the Headquarters project.
Information only.
LEGAL COUNSEL REPORT
Mr. Kennedy gave an update regarding the Santa Ana Sucker fish litigation.
Information only.
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ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Board member Sturgeon congratulated Mr. Tompkins and staff on the bond ratings and
requested that Mr. Kennedy look into a way to recover costs associated from the fuel spill.
Agenda Item#2d
DIRECTORS' FEES AND EXPENSE REPORT
Board member Sturgeon stated that he will amend his expense report and remove the city
council meeting.
Board member Coleman amended his expense report to remove the city council meeting.
M/S/C (Coleman-Sturgeon) to accept the Directors' fees and expenses for April 2013
as amended.
RETURN TO ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Chairman LeVesque stated that the Ad-hoc committee was created and is working on a
policy to clarify meeting compensation.
ADJOURN
The meeting adjourned at 5:55m.
Matt LeVesque, President
John J. Mura, Secret ry
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