HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/12/2013 Approved June 26, 2013
EAST VALLEY WATER DISTRICT JUNE 12,2013
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Ms. Kelly Malloy led the
flag salute.
PRESENT: Directors: Coleman, LeVesque,Morales,Sturgeon,Wilson
ABSENT: Directors: None
STAFF: John Mura, General Manager/CEO; Kerrie Bryan, HR/Risk Manager;
Justine Hendricksen,Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Members of the public
APPROVAL OF AGENDA
M/S/C (Wilson-Sturgeon) that the June 12, 2013 agenda be approved as submitted.
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:31 p.m.
There being no written or verbal comments,the public participation section was closed.
DISBURSEMENTS
M/S/C (Wilson-Sturgeon) that General Fund Disbursements #236750 through
#236986 distributed during the period of May 16, 2013 through June 5, 2013 in the amount of
$1,622,397.25 and Payroll Fund Disbursements for the period June 5, 2013 in the amount of
$270,140.25 totaling$1,892,537.50 be approved.
APPROVAL OF THE MAY 8, 2013 REGULAR BOARD MEETING MINUTES
M/S/C (Wilson-Sturgeon) that the May 8, 2013 regular board meeting minutes be
approved as submitted.
APPROVAL OF THE MAY 22, 2013 REGULAR BOARD MEETING MINUTES
M/S/C (Wilson-Sturgeon) that the May 22, 2013 regular board meeting minutes be
approved as submitted.
Minutes:06/12/13 jph
DIRECTORS' FEES AND EXPENSES FOR APRIL 2013
Board Member Coleman stated that he would like to amend his expense report and change
his total number of compensable meetings from ten to nine.
M/S/C (Wilson-Sturgeon) to approve the Directors' fees and expenses for May 2013
as amended.
APPROVE A CONTRACT IN THE AMOUNT NOT TO EXCEED A GUARANTEED
MAXIMUM PRICE (GMP) $17.4 MILLION TO COMPLETE CONSTRUCTION OF
THE NEW HEADQUARTERS CAMPUS TO BALFOUR BEATTY CONSTRUCTION
The General Manager/CEO provided an overview of the Headquarters Campus and provided
details of the project including the bid process, economic impact analysis, guaranteed
maximum price and on-gong efforts throughout the project.
Board Members Wilson and Sturgeon would like to review the list of subcontractors that
were selected for the project.
Vice Chairman Morales would like to know what type of outreach efforts were used to solicit
bids and the criteria and process that was used to select sub-contractors for the project.
M/S/C (Wilson-Morales) that the Board approve a contract in the amount not to
exceed a Guaranteed Maximum Price (GMP) $17.4 million to complete construction of the
new Headquarters Campus to Balfour Beatty Construction.
GENERAL MANAGER/STAFF REPORTS
The General Manager/CEO reported on the following items: Headquarters Project, the
budget will be presented at the next Board meeting; Election update and candidate
orientation, EVWD employee picnic, Butch Araiza's 50th year with West Valley Water
District and the successful bond funding for the Headquarters Campus Project.
Information only.
LEGAL COUNSEL REPORT
Mr. Kennedy stated that the opening brief for the Santa Ana Sucker Fish appeal has been
filed.
Information only.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Board Member Coleman stated that he is grateful that Balfour Beatty has sped up the process
on the headquarters project and offered his appreciation to the employees who assisted them.
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Vice Chairman Morales stated that the ACWA elections will be held in the near future and
he would like to request that the Board consider adopting a support resolution for Kathy
Tiegs who is running for Vice Chair. He also reported that one of the main topics discussed
at recent Region 9 committee meeting was a possible increase to power rates and the impacts
that a rate increase would pose on water agencies. September 11`h has been selected as the
date that the District will host a Region 9 committee meeting; the meeting will consist of a
tour of the Seven Oaks Dam and Plant 134.
Board member Sturgeon stated that he thinks it's odd that Ms. Tiegs in not currently on the
ACWA Board but is running for a Board position.
Chairman LeVesque offered his appreciation to all of the individuals who have contributed
and supported the District's Headquarters Project.
The Board took a break at 6:02 pm.
CLOSED SESSION
The Board entered into Closed Session at 6:06 p.m. as provided in the California Open
Meeting Law, Government Code Section 54946.9(d)(4) and 54957.6(a), to discuss the items
listed on the agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 6:50 p.m. The items listed on the agenda were
discussed in closed session with the following action being taken:
With respect to item #7 - The Board unanimously voted (5-0) authorize the General
Manager/CEO to enter into a retainer agreement with Buchalter Nemer.
With respect to item#8 -No reportable action taken.
ADJOURN
The meeting adjourned at 7:08 m.
Matt LeVesque,President
John J. Mura,Secre ary
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