HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/26/2013 Approved July 10,2013
EAST VALLEY WATER DISTRICT JUNE 26, 2013
REGULAR BOARD MEETING
MINUTES
The Chairman of the Board called the meeting to order at 5:30 p.m. Mr. Tompkins led the
flag salute.
PRESENT: Directors: Coleman,LeVesque, Morales, Sturgeon
ABSENT: Directors: Wilson
STAFF: John Mura,General Manager/CEO; Brian Tompkins, Chief Financial
Officer; Nemesciano Ochoa, Engineering Manager; Justine
Hendricksen,Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Members of the public
APPROVAL OF AGENDA
Me/S./C (Sturgeon-Coleman) that the June 26, 2013 agenda be approved as
submitted.
PUBLIC PARTICIPATION
Chairman LeVesque declared the public participation section of the meeting open at 5:31
p.m.
There being no written or verbal comments,the public participation section was closed.
DISBURSEMENTS
M/S/C (Morales-Sturgeon) that General Fund Disbursements #236987 through
#237113 distributed during the period of June 6, 2013 through June 19, 2013 in the amount
of$1,266,533.97 and Payroll Fund Disbursements for the period ended June 19, 2013 in the
amount of$351,406.79 totaling $1,617,940.76 be approved.
APPROVE THE JUNE 12, 2013 REGULAR BOARD MEETING MINUTES
M/S/C (Morales-Sturgeon) that the June 12, 2013 regular Board meeting minutes
be approved as submitted.
Minutes:06/26/13 jph
ADOPT THE PROPOSED FY 2013-14 OPERATING AND CAPITAL
IMPROVEMENT PROGRAM BUDGET
The General Manager/CEO reviewed the proposed 2013-14 budget with the, board
including: the budget structure,goals and objectives, budget highlights, operating budget
overview, District wide overview, water revenues, water fund, wastewater revenues,
wastewater fund,CIP highlights and the Capital Improvement Program.
Vice Chairman Morales is very pleased with the substance and style of this year's budget
and stated that it depicts the strategic plan of the District. He offered his appreciation to
staff who worked on preparing the budget documents. Vice Chairman Morales asked a
number of questions relating to the budget including: How will the District track budget
amendments, what type of reporting features will be available for the Board and public
and,what is the methodology and process used to allocate funds. Vice Chairman Morales
requested that "Liquidate surplus property" be added to General Administration's Goals
& Objectives and "Ensure that the District complies with state &federal regulations" be
added to the Board of Directors Goals&Objectives.
The Chairman stated that he appreciates the stewardship that was used in preparing the
budget document.
M/S/C (Morales-Coleman) that the FY 2013-14 Operating and Capital
Improvement Program Budget be adopted with the two changes as requested by Vice
Chairman Morales.
DISCUSSION AND POSSIBLE ACTION REGARDING THE BASELINE GARDENS .1
MUTUAL WATER COMPANY CONSOLIDATION PROJECT CONSTRUCTION
a. Award a construction contract to Alabassi Construction for the
construction of new water mains and replacement of over 400 water
meters;
b. Approve Professional Services Agreement with TKE Engineering for
inspection services;and
c. Approve Professional Services Agreement with CHJ Consultants for
geotechnical services
The Engineering Manager reviewed the consolidation project with the Board.
Board member Coleman would like to know if the new services will include AMR meters.
Vice Chairman Morales asked what type of vetting or pre-qualification process was used
to select eligible companies to bid the project and who reviewed the bid packages.
M/S/C (Sturgeon-Coleman) that the Board:
Il
Minutes:06/26/13 jph
a. Award a construction contract to Alabassi Construction for the
construction of new water mains and replacements of over 400 water
meters;
b. Approve a Professional Services Agreement with TKE Engineering for
inspection services;and
c. Approve Professional Services Agreement with CHJ Consultants for
geotechnical services.
GENERAL MANAGER/CEO/STAFF REPORTS
The General Manager/CEO, Assistant General Manager and Chief Financial Officer
reported on the following items: Headquarters and milestone update, Employee Events
Committee Picnic, Consumer Confidence Report, Conservation Rebate Program, City of
Highland's 4th of July Parade, budget, bond funding, 48 hour disconnect notice program
and a scheduling a joint meeting with Valley District to discuss future projects.
Information only.
LEGAL COUNSEL REPORT
No reports at this time.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Vice Chairman Morales stated that the District will be hosting ACWA's Region 9
meeting on September 25th; the meeting will include a tour of the Seven Oaks Dam and
District facilities. He also stated that a support resolution needs to be returned to
ACWA by September 4th if the District intends to support Kathy Tiegs who is running
for a seat on ACWA's Board of Directors. Vice Chairman Morales offered his
appreciation to the Employee Events Committee for putting on a fabulous family picnic;
he has also received many positive comments regarding this year's Consumer Confidence
Report.
Chairman LeVesque stated that the picnic was a huge success and that the committee
should be commended for their efforts. He gave credit to Board Member Sturgeon for
suggesting that the Consumer Confidence Report be used as a public relations tool and
stated that the District is moving in the right direction.
ADJOURN
The meeting adjourned at 6:47pm.
(JO
Matt LeVesque,President
John" Mura, Secr tart'
3
Minutes:06/26/13 jph
1
1